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HomeMy WebLinkAbout3/11/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATON CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-1 RATIFYING, CONFIRMING, AND AUTHORIZING THE EXECUTION OF A VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES) GENERAL PERMIT REGISTRATION STATEMENT WITH THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY, UPON CERTAIN TERMS AND CONDITIONS; AND APPROVING SUCH FURTHER ACTIONS AND EXECUTION OF SUCH FURTHER DOCUMENTS AS MAY BE NECESSARY TO COMPLY WITH OR IMPLEMENT THE PROVISIONS OF THAT REGISTRATION STATEMENT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The County Administrator, or his designee, is hereby authorized and directed to execute, for and on behalf of the County of Roanoke, a Virginia Pollutant Discharge Elimination System General Permit Registration Statement for storm water discharges from small municipal separate storm sewer systems with the Virginia Department of Environmental Quality, upon certain terms and conditions, with the form of the Registration Statement to be approved by the County Attorney. 2. The Board hereby ratifies and confirms such actions taken by the County Administrator on behalf of the County of Roanoke with respect to this matter. 3. The Registration Statement shall be attached to this Resolution and incorporated herein by reference. 4. The County Administrator, or his designee, is also authorized to take such further action and to execute and provide such further documents as may be necessary to comply with or implement the provisions of the Registration Statement and the filing requirements for such Registration Statement including, but not limited to, any 1 necessary contracts or agreements with third parties to implement and complete the items outlined in the Registration Statement. 5. By adopting this Resolution the Board hereby expresses its intent to fund, either through prior, simultaneous, or future appropriations, the funds required for complying with the terms of the above mentioned Registration Statement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: LI -114 A aj/j'V-/3) Diane S. Childers Clerk to the Board of Supervisors cc: File George W. Simpson, III, Assistant Director of Community Development Paul M. Mahoney, County Attorney Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MARCH 11, 2003. RESOLUTION 031103-2 REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2003-2009 INTERSTATE AND PRIMARY SIX YEAR PROGRAM. WHEREAS, the Six Year Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHERAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: and That it hereby expresses its opposition to the funding allocation decision of the Commonwealth Transportation Board to require that expenditures for Virginia's Smart Road project be taken or diverted from other approved road projects in the Same District. 2. That it requests the Commonwealth Transportation Board to reconsider its adopted method for distributing funds to road projects within the Salem District, and that it develop a more equitable system for funding these road projects. 3. That the following projects identified as "Projects on Development Plan" are recommended to continue to receive funding for planning and construction • Interstate 73 — Roanoke County continues to be very supportive of this project. In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to the resolution 120500-2 passed December 5, 2000 reaffirming the Boards support for 1-73. • Interstate 81 — Roanoke County continues to support VDOT's proposed plan to widen 1-81 from its present four lanes. We look forward to reviewing the prioritized segments of 1-81 and want to continue to work with local VDOT staff to develop regional cooperation for storm water detention facilities and potential utility crossings. • Route 11/460 (West Main Street) — Roanoke County continues to support the ongoing design for improvements in this important commercial and residential development area. Improvements will provide an increase in the level of service bringing it up to standards required for the expected growth. 4. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the Virginia Transportation Plan for Fiscal Years 2003- 2009. They are listed in Priority Order: 1. Route 221 (Bent Mountain Road) Need: Roanoke County is requesting that this project between Coleman Road (Route 735) and Cotton Hill Road (Route 688) be added back on the Six -Year Program. The residential development expected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. 2. Route 11 (Williamson Road) Need: Now that Route 11 has been widened from Plantation Road to Hollins College, there remains one section of three -lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently a three -lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. 3. Route 115 (Plantation Road) Need: This two-lane section of Plantation Road is approximately 2.43 miles in length width with numerous secondary road connections. The road needs to be improved from Roanoke City limits north to Route 11. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. 4. Route 220 S (Franklin Road) Need: This section of 220 is approximately 2.0 miles long and is a four -lane divided highway. Recently a traffic study was conducted 2 for a commercial development and the report predicted a level of service of D or F within the next couple of years. Additional lanes and improved vertical alignment is required from the Roanoke City limits south to Rte. 668 (Yellow Mountain Road). Spot improvements are needed now at the intersection of 419 and 220 S. 5. Route 116 (Jae Valley Road) Need: The Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. 6. Route 460E (Wal-Mart development) Need: This section of Route 460 beginning west of the East Corporate Limits of the City of Roanoke and proceeds east to the Bedford County Line, a distance of 7.59 miles. The continued growth within this corridor has increased traffic demands. Other primary roads in Roanoke County which deserve consideration for spot improvements: 7. Route 419 (Electric Road) Intersection improvements, Route 118 (Airport Road), Route 24, (Washington Ave.) improvements at the intersection of William Byrd High School, Route 311 (Catawba Valley Road) at Route 864 (Bradshaw Road) construct a left turn lane. On motion of Supervisor Church to adopt the resolution and appoint Chairman McNamara as the County's representative at the pre -allocation meeting, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers cc: File Clerk to the Board of Supervisors Arnold Covey, Director, Community Development Fred Altizer, District Administrator, VDOT The Honorable Whittington Clement, Secretary of Transportation and Chairman, Commonwealth Transportation Board Ozlee Ware, Salem District, Commonwealth Transportation Board Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner Senator George Allen Congressman Robert Goodlatte Congressman Frederick Boucher I hereby certify that the foregoing is a true and correct copy of Resolution 031103-2 adopted by the Roanoke County Board of Supervisors by a unanimous vote on Tuesday, March 11, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 2 ACTION NO. A-031103-3 ITEM NUMBER E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Request to compensate Roanoke County employees, activated for federally funded military duty, the difference between regular pay and the military pay received SUBMITTED BY: Joe Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: It is anticipated that departments will be able to absorb the cost of this supplement within their budgets. If they are unable to do so, this matter will be brought back to the Board at a later date for approval of additional funding. SUMMARY OF INFORMATION: An amendment was added by the General Assembly to the Code of Virginia in 2002. This amendment provides for local governments to pay employees activated for federally funded military duty all or any portion of the difference between the regular pay rate and the military pay rate. Staff conducted a survey of neighboring localities to determine how this issue is being handled. The City of Roanoke, City of Salem, and Bedford County indicated they supplement military pay upon the employee's return to work. Botetourt County has not had to address this issue. There are 13 Roanoke County employees that are active in the Reserves, and four have been called to active duty at this time. Staff is recommending that the County compensate any County employee who is a military reservist and is called to active duty related to our country's war on terrorism between the dates retroactive from October 1, 2002 through September 30, 2003. This compensation will be in the form of a supplement equal to the difference between the employee's regular County salary and military base pay plus any other compensation received for military service. Employees will be responsible for providing the Department of Human Resources with the necessary documentation to establish eligibility for the supplement. All other County benefits are applied in accordance to the current leave policies of the County as stated in the Employee Handbook. Employees who are reservist's participating in regular annual training shall not be eligible for this supplement, but shall be compensated according to the Employee Handbook under Chapter 9, Section C, Military Leave, which provides 15 days of paid leave per year (October 1 through September 30). FISCAL IMPACT: The variables are too numerous to calculate the projected or actual costs to the County. To illustrate how the supplement would be calculated, the following example is provided: • A Sheriff's deputy earns a monthly salary from the County of $3,046 and as a Sergeant in the reserves for 8 years service earns $2,400 per month. The deputy would receive a supplement in the amount of $646 per month of active duty. ALTERNATIVES: 1. Do not pay a supplement 2. Apply another variation of a supplement. STAFF RECOMMENDATION: Staff recommends approval of a supplement within the specified period of October 1, 2002 through September 30, 2003. At the end of this period, the Board of Supervisors should consider the termination or the continuation of this benefit. VOTE: Supervisor Flora motion to approve staff recommendation Motion approved cc: File Joe Sgroi, Director, Human Resources Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® 11 0 Mr. Church ® ❑ El Mr. Minnix ® El El Mr. Altizer ® ❑ F -I Mr. McNamara ® D 1:1 cc: File Joe Sgroi, Director, Human Resources Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 ORDINANCE 031103-4 AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE FROM LEE C. HARTMAN, JR., FOR A PUBLIC SAFETY TOWER SITE ON TINKER MOUNTAIN IN THE COUNTY OF BOTETOURT, VIRGINIA WHEREAS, the County of Roanoke owns or rents a number of real estates sites throughout the Roanoke Valley for the purpose of maintaining towers, antennae, and equipment buildings for the operation of its public safety radio communications systems; and WHEREAS, one of the sites, currently shared and used in conjunction with the County of Botetourt and Emergency Medical Services of Virginia, Inc., is located on Tinker Mountain in the County of Botetourt, Virginia, on property owned by Lee C. Hartman, Jr., said property being designated upon the Botetourt County Land Records as Tax Map No. 106-45; and, WHEREAS, the County of Roanoke has leased this site for over a decade to provide E911 coverage to critical areas and to provide back-up capabilities for the public safety system; and, WHEREAS, the most recent lease term has expired and staff has negotiated with the property owner for a new lease of this site; and, WHEREAS, the provisions of Section 18.04 of the Charter of Roanoke County require that the acquisition of any interest in real estate, including the lease of real property, shall be accomplished by ordinance; the first reading of this ordinance was held on February 25, 2003, and the second reading of this ordinance was held on March 11, 2003. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the lease of a parcel of land from Lee C. Harman, Jr., consisting of 0.0363 acre, more or less, as shown on Exhibit A attached hereto, together with the non-exclusive right of ingress, egress and regress from Tinker Top Road (Frontage Road) over the existing gravel access and private driveway to the site, for an initial term effective as of July 1, 2002, through June 30, 2004, at an annual rental of Three Thousand Dollars ($3,000.00), with the option to the Board to renew for an additional successive two year period, through June 30, 2006, at an annual rental of Three Thousand Four Hundred Dollars ($3,400.00), is hereby authorized and approved. 2. That the rent payment shall be paid from the E911 Maintenance Account. 3. That the County Administrator or any Assistant County Administrator is authorized to execute this lease on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form approved by the County Attorney. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: - 1�� j 'g - (�&� Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 11, 2003 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - February 18, February 25, February 27, and March 4, 2003 2. Confirmation of appointments to Blue Ridge Behavioral Healthcare and the Roanoke Valley Resource Authority 3. Request to approve resolutions of appreciation upon the retirements of: (a) Harold A. Phillips, Police Department, after twenty-eight years of service (b) Caroline A. Gray, Social Services, after twenty-seven years of service 4. Resolution Authorizing the Application, Acceptance and Appropriation of Grants from the Commonwealth of Virginia Department of Emergency Management for the Acquisition of Equipment and Supplies Related to Events of Terrorism and Incidents Involving Weapons of Mass Destruction That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried 11 by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: &ate S - QL'a) Diane S. Childers Clerk to the Board of Supervisors Cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources Betty McCrary, Director, Social Services Ray Lavinder, Chief of Police 2 ACTION NO. A -031103-5.a ITEM NUMBER J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Confirmation of appointments to Blue Ridge Behavioral Healthcare and the Roanoke Valley Resource Authority SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the February 25, 2003 Board meeting, the following nominations were made: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE Supervisor McNamara nominated Dan O'Donnell, Assistant County Administrator, to complete the unexpired three-year term of Gary L. Kelly who resigned effective December 31, 2002. This term will expire December 31, 2003. 2. ROANOKE VALLEY RESOURCE AUTHORITY Supervisor Church nominated Daniel R. Lineberry to complete the unexpired four-year term of Douglas J. Anderson. This term will expire December 31, 2005. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Blue Ridge Behavioral Healthcare File Roanoke Valley Resource Authority File Yes No Abs Mr. Flora ® n ❑ Mr. Church Mr. Minnix Mr. Altizer Mr. McNamara cc: File Blue Ridge Behavioral Healthcare File Roanoke Valley Resource Authority File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF HAROLD A. PHILLIPS, POLICE DEPARTMENT WHEREAS, Harold A. Phillips was employed by Roanoke County on March 16, 1975, as a Deputy Sheriff, and advanced to the rank of Lieutenant; and WHEREAS, Lt. Phillips was one of the original members of the Police Department which was established in 1990; and WHEREAS, Lt. Phillips retired from Roanoke County on March 1, 2003, after twenty-eight years of service; and WHEREAS, Lt. Phillips spent his entire career in the Uniform Patrol function of the Department, and was known for his meticulous record keeping; and WHEREAS, Lt. Phillips was always willing to help less experienced officers and many times, officers requested to be assigned to his shift because of his caring attitude and willingness to make sure that they had the resources to complete their responsibilities; and WHEREAS, Lt. Phillips has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HAROLD A. PHILLIPS for twenty-eight years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Ray Lavinder, Chief of Police 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CAROLINE M. GRAY, SOCIAL SERVICES DEPARTMENT WHEREAS, Caroline M. Gray was employed by Roanoke County on December 1, 1975 as a Clerk Typist in the Social Services Department; and WHEREAS, Ms. Gray retired from Roanoke County on March 1, 2003, as an Eligibility Worker, after twenty-seven years and three months of service; and WHEREAS, Ms. Gray fulfilled her job responsibilities each day in an efficient and effective manner; and WHEREAS, Ms. Gray maintained an exemplary attendance record and was an extremely dependable and conscientious employee; and WHEREAS, Ms. Gray has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CAROLINE M. GRAY for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and 1 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None AOPY TESTE: 1h I e ) ( (. 161a) Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Betty McCrary, Director, Social Services 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.d DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $3,777.72 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A QAOPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.d passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11th day of March, 2003. Dated: March 12, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.e DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $10,423.51 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers cc: File Clerk to the Board of Supervisors John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.e passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11`h day of March, 2003. Dated: March 12, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.f DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of 10 665.85 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: - � / /7,14 ) ( g , �jjg4-�) Diane S. Childers cc: File Clerk to the Board of Supervisors John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.f passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11th day of March, 2003. Dated: March 12, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.g DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $41,998.36 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.g passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11thday of March, 2003. Dated: March 12, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-6 OF CONGRATULATIONS TO ALLYSON FASNACHT FOR AN OUTSTANDING BASKETBALL SEASON AND BEING NAMED ASSOCIATED PRESS GROUP A PLAYER OF THE YEAR FOR 2002 WHEREAS, Allyson Fasnacht, a junior at Glenvar High School, had an outstanding season on the basketball team, averaging 19.6 points and 4.7 assists; and WHEREAS, Allyson was a driving force behind the team winning its third Region C Championship this season and advancing to the semifinals of the State Championship tournament; and WHEREAS, Allyson's assistance was instrumental during the 2001 season when the team won the State Group A Championship which was the team's second state championship in five years; and WHEREAS, Allyson was named the Group A Player of the Year by the Associated Press for the second consecutive year; and WHEREAS, during the semifinals of the basketball tournament this year, Allyson had one of the longest shots in high school girls' basketball history, which was measured at 81 feet and 7 inches by Salem Civic Center officials; and WHEREAS, Allyson demonstrated her outstanding athletic ability and good sportsmanship throughout the season, and was named to the All District and All Region Teams and was the District and Region Player of the Year. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to ALLYSON FASNACHT for an outstanding basketball season and being named Associated Press Group A Player 1 of the Year; and BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes to Allyson Fasnacht in all of her future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None AOPY TESTE: Diane S. Childers Cc: File Clerk to the Board of Supervisors Resolutions of Appreciation File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 ACTION NO. A-031103-7 ITEM NUMBER S-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Authorization for County Administrator to execute a contract and allocate funding for Indian Grave Road and Route 220 intersection improvements. SUBMITTED BY: APPROVED BY: Arnold Covey Director of Community Development Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors, previously, approved the Indian Grave Road and Route 220 intersection improvement as part of Roanoke County's Six Year Secondary Construction Plan for 2002-2008. The purpose of this project is to address the safety concerns of the community with the installation of right turn lanes, closure of Clearbrook Lane and Route 220 intersection, and signalization of the Indian Grave Road and Route 220 intersection. On November 19, 2002, the Board of Supervisors approved a resolution allowing the County to advertise, bid, award, and administrate the construction contract for the Indian Grave Road and Route 220 intersection improvements. On December 17, 2002 the Board of Supervisors approved an Ordinance authorizing the acquisition of real estate for the four-way design upon completion of the construction plans. Staff has made every effort to get the necessary easements and rights -of -ways from three property owners on the east side of Route 220, as well as from the property owners on the Indian Grave Road side. Having successfully obtained the necessary easements and right- of-way for the 3 -way intersection and unable to reach agreement with Dr. Resk and Vine & Branch on the east side of Route 220, Roanoke County decided to bid the project with two options. Option 1, referred to as the base bid, is the 3 -way intersection improvement. Work to be performed under this contract are improvements to Indian Grave Road and Route 220 such as installation of a right turn lanes, drainage items, entrance improvements and installation of a 3 -way traffic signal. Option 2, referred to as alternate bid, is the 4 -way intersection improvement. This contract involves the same work as option 1 but includes the extension of Indian Grave Road on the east side of Route 220, removal of the Clearbrook Lane Bridge, closure of the Clearbrook Lane intersection with Route 220 and the installation of a 4 -way traffic signal. On February 2, 2003, Roanoke County advertised a request for bids on the 3 -way intersection improvement (base bid) and the 4 -way intersection improvement (alternate bid). February 28, 2003 was the final date of receipt for construction bids. Allegheny Construction, the only bidder, submitted a bid for the 3 -way intersection at $510, 890 and an alternate bid for the 4 -way intersection at $1,341,051. Roanoke County's consultant engineer estimated cost for the 3 -way intersection improvement was $314,970 and the 4 -way was $1,215,920. As stated earlier, the Board has already appropriated $450,000 in revenue sharing funds, which has been equally matched by the State. The Board also appropriated $300,000 for a total of $1.2 million that is available for the project. FISCAL IMPACT: If the Board selects the 4 -way construction bid, an additional $150,000 will need to be appropriated for this project. The 3 -way alternative will require no additional funds. The Board reaffirms its previous appropriations for this Project. ALTERNATIVES: Due to the immediate safety needs of the community, staff recommends one of the following alternatives. 1. Authorize the County to enter into a contract with Allegheny Construction to build the 3 - way intersection at a cost of $510,890. 2. Authorize the County to enter into a contract with Allegheny Construction to build the 4 - way intersection subject to the following conditions: (a) additional appropriation of $150,000 (b) property owners on the east side of Route 220 donate the necessary rights -of -ways and easements by March 26, 2003. 3. Authorize the County to enter into a contract with Allegheny Construction to build the 4- 2 way intersection with these contingencies: (a) that an additional allocation of $150,000 is appropriated and, (b) that all necessary easements and right-of-ways are donated by Vine and Branch and Dr. Resk by March 26, 2003. If these contingencies are not satisfied, then the County shall proceed with 3 -way construction. Approval of options 1 or 3 will require the Board of Supervisors to approve the attached resolution allowing the execution a new agreement with VDOT so that Roanoke County can administer the 3 -way contract. STAFF RECOMMENDATION: Staff recommends alternative 3 that allows staff the maximum flexibility to ensure that the safety enhancements occur in a timely manner. If the Board selects the 3 -way intersection project, the attached resolution will need to be adopted to amend our current agreement with VDOT. VOTE: Supervisor Minnix motion to approve Alternative #1 (authorize the County to enter into a contract with Alleghany Construction to build the 3 -way intersection at a cost of $510,890) Motion approved cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 3 Yes No Abs Mr. Flora ® 0 0 Mr. Church ® El E-1 Mr. Minnix ® ❑ F-1 Mr. Altizer ® ❑ 0 Mr. McNamara ® F ❑ cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-7.a APPROVING A COUNTY - STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FOLLOWING PROJECTS - EXTENSION OF INDIAN GRAVE ROAD AND INTERSECTION IMPROVEMENTS WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of funds for implementing approved improvements to public streets to enhance and promote economic and industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing the Clearbrook/Indian Grave Road area of Roanoke County for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of these projects to be $690,000; and NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into a County -State agreement allowing the County to advertise, bid, award, and administer the construction contract for certain road improvements to Indian Grave Road (Project #0675-080-320, C501) and for intersection improvements, said contract to be on a form approved by the County Attorney. 1 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 031103-7.a adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, March 11, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 2