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HomeMy WebLinkAbout4/22/2003 - Adopted Board RecordsACTION NO. A-042203-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Adoption of the Roanoke County School Budget for the 2003- 2004 Fiscal Year SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2003-04 fiscal year. The School Board approved this budget at their meeting on March 27, 2003. This budget is in conformity with the discussions from the joint work session with the County Board and the School Board held on March 11, 2003, and the subsequent County Board review of the School transfer allocation. Marian Roark, Chairman of the Roanoke County School Board, and Dr. Linda Weber, Superintendent of Schools, will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2003- 2004 fiscal year. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 RESOLUTION 042203-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2003-2004, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.13 of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 12, 2003, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2003-2004 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2003-2004 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 12, 2003, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: 1 AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: &kLd4 Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 RESOLUTION 042203-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2004 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 31, 2003, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2004. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2004 for the Roanoke Valley Resource Authority as set forth in the March 31, 2003, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1 A COPY TESTE: 0. 4t� Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors Cc: Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Bittle W. Porterfield, III, Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ON AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 RESOLUTION 042203-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 22, 2003 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes — April 8, 2003 2. Ratification of appointment to the League of Older Americans Advisory Board and confirmation of appointment to the League of Older Americans Advisory Council 3. Resolution of appreciation upon the retirement of Thomas C. Fuqua, Fire & Rescue Department, after twenty-six years of service 4. Request to accept grant in the amount of $32,409.50 from the Virginia Department of Health for the purchase of an ambulance 5. Request to accept and appropriate E -rate reimbursements in the amount of $47,478 6. Request to accept and appropriate regional technology education grant in the amount of $636,563 7. Request to accept Winnbrook Drive and Winnbrook Court into the State Secondary System 8. Request for approval of 1998 Utility Billing bad debt write-off 9. Request to amend the Secondary System Six -Year Construction Plan for fiscal year 2003 through 2009 and the allocation of funds for fiscal year 2003-2004. 1 10. Acceptance of donation of variable width water line easement from Rapidan Mill Works. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Richard Burch, Chief, Fire & Rescue Joe Sgroi, Director, Human Resources Rebecca Owens, Director, Finance Dr. Jane James, Director of Technology Dr Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Geraldine B. Barber, Assistant Director of Finance Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 ACTION NO. A -042203-4.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Ratification of appointment to the League of Older Americans Advisory Board and confirmation of appointment to the League of Older Americans Advisory Council SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. LEAGUE OF OLDER AMERICANS ADVISORY BOARD At the April 8, 2003 meeting, Supervisor Flora requested that the Board ratify the appointment of Linda Manns who has been elected by the League of Older Americans. This three-year term will expire March 31, 2006. 2. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL At the April 8, 2003 meeting, Supervisor Flora nominated Beverly Eyerly to serve an additional one-year term. This term will expire on March 31. 2004. STAFF RECOMMENDATION: It is recommended that the above appointment to the League of Older Americans Advisory Board be ratified and that the appointment to the League of Older Americans Advisory Council be confirmed. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File League of Older Americans Advisory Board File League of Older Americans Advisory Council File Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File League of Older Americans Advisory Board File League of Older Americans Advisory Council File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 RESOLUTION 042203-4.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF THOMAS C. FUQUA, FIRE & RESCUE DEPARTMENT WHEREAS, Thomas C. Fuqua was employed by Roanoke County on May 5, 1977, as a Firefighter, and also served as Lieutenant, Acting Fire Coordinator, Coordinator of Fire & Emergency Services, Chief of Fire & Rescue Department, Deputy Chief — Operations; Battalion Chief — Training; Battalion Chief — Operations; and WHEREAS, Battalion Chief Fuqua will retire from Roanoke County on May 1, 2003, after twenty-six years of service; and WHEREAS, Battalion Chief Fuqua has represented the County and served his community with his active leadership and involvement in many worthwhile endeavors including: • Served as President, First Vice President, and Second Vice President of the State Fire Chief's Association of Virginia • Served as President of the North Roanoke Rotary Club • Received the Paul Harris Fellow Award, the highest award from the Rotary Club which is presented for Service Above Self • Served on the Financial Assistance Review Committee of the Emergency Medical Services Governor's Advisory Board for six years • Appointed as an Adjunct Instructor for the National Fire Academy in 1999 • Appointed by Governor Jim Gilmore to the Virginia Fire Services Board in October, 2000 WHEREAS, Battalion Chief Fuqua has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life and safety for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke 1 County to THOMAS C. FUQUA for twenty-six years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: 13Uae'_.' 0 /4�e� Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Chief Richard Burch, Fire & Rescue Joe Sgroi, Director, Human Resources 6 ACTION NO. A -042203-4.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request to accept grant in the amount of $32,409.50 from the Virginia Department of Health for the purchase of an ambulance SUBMITTED BY: APPROVED BY: Richard E. Burch Fire/Rescue Chief Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Fire and Rescue Department received a partial funding grant in the amount of $32,409.50 from the Virginia Department of Health to purchase an ambulance. The grant funds will be used to replace the oldest ambulance in the fleet, which is housed at the Clearbrook Station. The current ambulance will not meet new stringent regulations the Department of Health is implementing in the coming year (2004). This grant was written with the support of Roanoke City for the joint station at Clearbrook. Acceptance of the grant will allow for the relocation of an ambulance to the Catawba Station which will be staffed in Fall 2003. FISCAL IMPACT: The Fire and Rescue Department has funded the remainder of the balance with existing funds. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $32,409.50 from the Virginia Department of Health, Office of Emergency Medical Services to the Fire and Rescue Department for future purchase of an ambulance. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Richard Burch, Chief, Fire & Rescue Rebecca Owens, Director, Finance Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Richard Burch, Chief, Fire & Rescue Rebecca Owens, Director, Finance ACTION NO. A -042203-4.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Acceptance and appropriation of E -Rate reimbursements in the amount of $47,478 SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools will receive reimbursements from the Universal Service Fund (E - Rate) Program for the 2002-2003 year in the amount of $ 47,478. Approximately $13,985 is needed to offset expenditures for the Wide Area Network and Internet incurred during the transition from Network.VA to Cox. In the past we have utilized this funding for the purchase of additional classroom equipment and/or upgrades to our instructional network. Staff recommends that this reimbursement be used to offset WAN and Internet expenditures and to purchase replacement instructional computers for elementary and middle schools. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of the reimbursements and appropriation as follows: $ 9,195 874000-5230 $ 4,790 874000-5233 $ 33,493 871100-8602 VOTE: WAN Internet Lines Instructional Equipment Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. A -042203-4.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Acceptance and appropriation of regional technology education grant in the amount of $636,563 SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia has awarded competitive Title II -D (Tech Ed) grants for technology training on a regional basis. Blue Ridge -East, of which Roanoke County is a part, was awarded a grant in the amount of $636,563. As a participant in the Blue Ridge -East consortium, Roanoke County will receive subscriptions to United Streaming Video for all schools and access to the Angel CyberLearning system for all schools, in addition to numerous training opportunities for our teachers. A portion of the grant has been set aside to pay teachers stipends for attending workshops on Saturdays and after school. That money will be sent by the fiscal agent to Roanoke County for payment of stipends to the appropriate teachers and staff members. Roanoke County Public Schools will pay stipends totaling up to $22,750 to teachers and other staff members and be reimbursed from the grant by the fiscal agent, Martinsville City Schools. FISCAL IMPACT: Roanoke County will pay up to $22,750 to staff and will be reimbursed the full amount. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of the grant and appropriation of up to $22,750 to pay stipends and FICA to participants in the activities sponsored by the grant. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON APRIL 22, 2003, ADOPTED THE FOLLOWING: RESOLUTION 042203-4.f REQUESTING ACCEPTANCE OF WINNBROOK DRIVE AND WINNBROOK COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora Church Minnix, Altizer, McNamara Nays: None A Copy Teste: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 042203-4.f adopted by.the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 22, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 8 6 z n , 3: a o c o L � .s N n ' o � o < U m 8 6 z n , 3: a o Y O Y O L � .s N n y b b m m z m z r, < Z Z H CL i 3 3 K v y n m (� Z � N m O X x W Wl W1 r � � o z O m m Q m m C m a a �' a n°. m � N C7 Y N N O �p N O N M � z � Z i T p O p D n r ~ H C\ 3 D 3 ON CN z 1 Z < O O c- Z bU N M U�y N N W N W c o ° p O OI c W D I m W Z U i H U H ,� CC ¢ C4 ¢ O E a O E O a O V p 4 V FE 6 O p E O p 0. H a 6L Q r a r n. u. f- a m GC G a ti r LL. i. L y y Y O Y O L � .s N n y m m z m z r, < Z Z H Z H i 3 3 K v y n m (� Z � N m O I METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ° 1 q4 smear 57M \ 58.54 SB.58 TAX MAP NO. TAXog 76.05 5 SCALE: I" = 200' ACCEPTANCE OF WINNBROOK DRIVE AND W/NNSROOK COURT INTO THE STA TE SECONDARY SYSTEM PREPARED BY ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 04/22/003 ACTION NO. A -042203-4.g ITEM NO. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request for approval of 1998 Utility Billing bad debt write off SUBMITTED BY: Geraldine B. Barber Assistant Director of Finance - Operations APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The policy of writing off delinquent Utility accounts that are five years old is consistent with procedures used by the County Treasurer for write off of delinquent personal property accounts as prescribed by law. Standard utility collection procedures are: 1. sending collection letters requesting payment; 2. filing with the Department of Taxation Debt Set -Off Program; 3. filing Warrants in Debt where a valid address is available; and 4. researching DMV, VEC, and Department of Taxation records to gather information that may help secure payment from the debtor. This request is to write off 23 delinquent utility accounts for 1998 that total $3,324.34. This bad debt represents 0.0258% of the $8,246,249 Water Revenue and $4,634,001 Sewer Revenue billed in 1998. Totaling billing for 1998 was $12,880,250. The following comparative table shows bad debt writes offs for the past five years. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends writing off the 1998 delinquent Utility Billing accounts. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Utility Billing Bad Debt Write Off Comparison No Abs Mr. Flora Number of ❑ Delinquency Mr. Church Year Amount Accounts Total Billing % Avg/Acct 1997 $5,464.32 43 $12,115,845.00 0.0451% $127.08 1996 $6,264.59 36 $11,895,402.00 0.0527% $174.02 1995 $8,018.07 41 $11,590,475.00 0.0692% $195.56 1994 $7,838.15 39 $9,848,704.00 0.0796% $200.98 1993 $6,389.56 43 $8,636,519.00 0.0740% $148.59 FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends writing off the 1998 delinquent Utility Billing accounts. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Geraldine B. Barber, Assistant Director of Finance a Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Geraldine B. Barber, Assistant Director of Finance a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003. RESOLUTION 042203-4.h AMENDING RESOLUTION 040803-3 APPROVING AND ADOPTING THE SIX-YEAR SECONDARY SYSTEM CONSTRUCTION PLAN FOR ROANOKE COUNTY FOR FISCAL YEARS 2003-2009 AND THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2003-2004 WHEREAS, a public hearing was held on March 25, 2003 to receive comments on the adoption of the Secondary Road System Six -Year Construction Plan for Roanoke County for Fiscal Years 2003-2009; and the adoption of the funding for Fiscal Years 2003-2004; and WHEREAS, by Resolution 040803-3 adopted on April 8, 2003, the Board of Supervisors approved and adopted the Six -Year Secondary System Construction Plan for Roanoke County for Fiscal Years 2003-2009 and the allocations for Fiscal Years 2003-2004; and WHEREAS, the Board of Supervisors on April 15, 2003 approved the reallocation of a portion of Fiscal Year 2003-2004 Six Year Secondary Construction funds from the Buck Mountain Road project to the Indian Grave Road project in the amount of $430,000, Roanoke County's Six Year Secondary System Construction Plan allocation of funds for Fiscal Year 2003-2004 needed to be amended. WHEREAS, the Board of Supervisors does hereby approve the adoption of the amended allocations for Fiscal Year 2003-2004 Six Year Secondary System Construction Plan. NOW, THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1 1) That Resolution 040803-3 is hereby amended to reflect the reallocation of funds in the amount of $430,000 from the Buck Mountain Road Project (0679-080-314, C501) to Indian Grave Road Project (0675-080-320,C501,D690) . 2) That the amended allocations for Fiscal Year 2003-2004 Secondary System Construction Plan Funds is hereby adopted and approved. 3) That a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan allocation of funds for Roanoke County for Fiscal Years 2003-2004 by the Clerk to the Board. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: / Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 042203-4.h adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 22, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 01 ACTION NO. A-042203-4.1 ITEM NO. J-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE April 22, 2003 AGENDA ITEM: ACCEPTANCE OF DONATION OF VARIABLE WIDTH WATER LINE EASEMENTS FROM RAPIDAN MILL WORKS (TAX MAP NOS. 87.14-03-2.2 AND 87.14-03-2) TO THE BOARD OF SUPERVISORS, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement for installation of a water line to serve the proposed new Starkey Area Headquarters for the Virginia Department of Transportation, in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of water line easements, of variable width, from Rapidan Mill Works, Inc., (Deed Book 1457, page 1142, and Deed Book 1457, page 1147; Tax Map Nos. 87-14-3-2.2 and 87.14-3-2), as shown on a plat prepared by Lumsden Associates, P.C., dated March 5, 2003, a copy of which is attached hereto as Exhibit A, Pages 1, 2 and 3. The location and dimensions of these easements have been reviewed and approved by the County's utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. 1 VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 04/16/03 16:06 RIGHT OF WAY + 540 772 2089 wwkww thuhhIO pt jM.C sh::xsx ismr, a3yjisE k inn aI I I k VqL d h 0 N �a NO. 007 D05 # Exhibit A w wwWaa�x�.w v � Hxaeu►ayaaxx 0 inn aI I I k VqL d h 0 N �a NO. 007 D05 N # Exhibit A w e Page 1 0 0 N s N N 16:06 RIGHT OF WAY 4 540 772 2089 Xt . s rig! 4 ra p Igil tills d 01111 bil $ ; N of ,# NO.007 D06 Exhibit A Page 2 agog 4K P1C! xNN1! Xt . s rig! 4 ra p Igil tills d 01111 bil $ ; N of ,# NO.007 D06 Exhibit A Page 2 04/16/03 16:06 RIGHT OR WAY 4 540 772 2099 r T Nu. 00Y War ,Exhibit A Page 3 s W � AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 RESOLUTION 042203-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY nTESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. A-042203-6 ITEM NO. S-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 22, 2003 Request to approve funding for renovations to Salem Office Supply building Anne Marie Green Director of General Services Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The Board purchased the Salem Office Supply Building, located in downtown Salem directly across the street from the Roanoke County Courthouse, for use as a Courthouse Annex, housing the Sheriff and the Juvenile and domestic Relations Court Services Unit. This purchase was made after a thorough investigation of all possibilities in the Salem area, and the facility was chosen because of its size and proximity to the courthouse. The building contains 19,217 square feet on the two floors, with 13,617 located on the first floor, and 5,600 on the second floor. The building has been prepared for construction, and the County hired Spectrum Design to prepare architectural and engineering plans and bid documents for renovation of the entire building. The project was put out to bid, and on March 10, 2003, eight bids were received. The lowest responsive bid was from Loeb Construction, in the amount of $1,555,910. County staff has met with representatives from Spectrum and Loeb Construction, and made changes in the specifications to reduce the bid price to $1,445,626 for the entire project. As an option, the County may choose to only renovate the first floor of the building, at a cost of $1,378,797. The Court Services Unit is currently located in the first floor of the Roanoke County Courthouse in space which is too small and outdated for the operations of the department. There is no room for the computer equipment required by the Commonwealth of Virginia, and the inadequate meeting areas for staff to meet with juveniles and their families. The laboratory testing facilities are not secure and unsanitary, and individual offices are cramped. When the Court Services Unit is moved to the new Courthouse Annex, the area can be used for records storage for the Clerk of the Circuit Court. The Clerk currently pays for off site storage, and records must be requisitioned at least a day in advance. The office space occupied by the Clerk is not large enough for the necessary storage, and is located on the second floor of the courthouse, which is not structurally sound enough for newer storage systems. The Sheriff's Office is located in an old office building on the Courthouse property. The building currently needs a new roof, it is not ADA accessible, and there are problems with the water connection to the facility. It is also too small for the staff, and was not designed for its current use. When the Sheriff is moved to the new Courthouse Annex, the building can be demolished and provide additional parking, which is currently so inadequate on the site that the County spends over $15,000 annually to rent a lot near the complex. FISCAL IMPACT: The cost of renovating the entire building is $1,444,626. This will include preparing the second floor for division into office space for rental to third parties. The cost of renovating the first floor alone is $1,378,797. This will include some work which benefits the second floor also, such as exterior pointing and painting, a new roof, and internal structures to support future addition of access and HVAC systems. If the Board proceeds with the renovation of the Salem Office Supply Building, there are two financing alternatives that staff discussed at the work session earlier today: Alternative 1: The County can pay cash using existing County funds. Of the $1,445,626 needed, we currently have $788,031 appropriated in accounts for Salem Office Supply and office renovations for Probation. The balance of funds can be appropriated from the following sources: a. $75,000 was appropriated to Tanglewood Mail in the 2000-01 budget and has never been used. This can be re -appropriated to the renovations. b. The remaining balance of $582,595 can be appropriated from the Capital Fund Unappropriated Balance. This will still leave a balance of $360,172 in the Capital Fund Unappropriated Balance. Alternative 2: The County can borrow $1 million through the Industrial Development Authority and repay the debt over a 15 -year period with an estimated $93,000 annual payment. With this option, the project costs increase by $30,000 to cover the issuance cost of the project, plus another $395,000 in interest expense over the life of the debt. This option leaves $312,405 of currently appropriated funds for the project that can be used to pay the annual debt service for the first three years. 2 ALTERNATIVES: Alternative 1: That the Board accepts the bid from Loeb Construction, as amended, in the amount of $1,444,626 to renovate both floors of the Courthouse Annex Building (formerly Salem Office Supply) and choose Alternative 1 of the financing options, in order to save the issuance costs and interest expense. It is less expensive to perform the work on the second floor when the work is being done on the rest of the facility, and will give the County the option in the future to divide it into office space and rent it to a third party tenant. With the addition of the second floor, the renovation cost is $75/square foot. Alternative 2: That the Board accept the bid from Loeb Construction, as amended, in the amount of $1,378,797, for renovation of the first floor of the Courthouse Annex Building. While this will include some cost for the second floor, it increases the cost per square foot to $101/square foot. Alternative 3: That the Board not take any action at this time. The bids from Loeb Construction expire on May 10, 2003, and the project would have to be re -bid if the Board decided to proceed in the future. Additionally, the building is not in good structural condition, and provides a danger to the public. Staff would recommend that if the Board chooses this option, part of the $500,000 already appropriated to this project be used to stabilize the building so that it can withstand damage from a weather related incident. STAFF RECOMMENDATION: Staff recommends Alternative 1. The Board has long recognized the problems in the current Courthouse, which is why the building was purchased. Due to the structural issues present in the building, and the fact that it is vacant, action needs to be taken to protect the County's investment. The current plan not only provides useable space for the Court Services Unit and the Sheriff's office, it also provides room for rental and future expansion. Once renovated, the building will be an asset to the County which will be worth far more in the future. Renovation will also improve the appearance of the building, which currently detracts from that block of Main Street in downtown Salem. If the Board chooses Alternative 2, Staff recommends using Alternative 1 under the financing options for the same reasons as stated above. 3 VOTE: Supervisor Flora motion to approve staff recommendation (Alternative #1) Motion approved cc: File Anne Marie Green, Director, General Services Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Paul M. Mahoney, County Attorney David Davis, Court Services Gerald Holt, Sheriff 4 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Anne Marie Green, Director, General Services Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Paul M. Mahoney, County Attorney David Davis, Court Services Gerald Holt, Sheriff 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-7 EXTENDING THE FRANCHISE OF COXCOM, INC. TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6) MONTHS WHEREAS, by Ordinance 42391-15, adopted April 23, 1991, the Board of Supervisors of Roanoke County, Virginia, authorized the grant of a non-exclusive cable franchise to Cox Cable Roanoke, Inc., the predecessor -in -interest to CoxCom, Inc. d/b/a Cox Communications Roanoke ("Cox"), such franchise being embodied in a Cable Television Franchise Agreement by and between the County of Roanoke and Cox, dated as of May 1, 1991; and WHEREAS, negotiations are currently under way between Cox and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about April 30, 2003; and WHEREAS, Cox is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on April 8, 2003, and the second reading and public hearing of this ordinance was held on April 22, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Cox Com, Inc. d/b/a Cox Communications Roanoke to 1 continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, on and after May 1, 2003, and to prevent any interruption of cable television services to customers of Cox Cable for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of six (6) months beginning at 12:00, midnight, on May 1, 2003, under the same terms and conditions as contained in the existing franchise agreement originally granted by the Board of Supervisors of Roanoke County, Virginia, to Cox Cable, in Ordinance 42391-15, adopted April 23, 1991; and 2. This ordinance shall be in full force and effect from its passage. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Cc: File Paul M. Mahoney, County Attorney Catherine McCollough, Vice President and General Manager, Cox Communications Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Elaine Simpson, Cable Access Director 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-8 AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 3 (TAX MAP NO. 40.05-8-03), OWNED BY TIMOTHY B. BOITNOTT, DEDICATED BY SUBDIVISION PLAT FOR SECTION NO. 4, ORCHARD PARK, RECORDED IN PLAT BOOK 23, PAGE 165, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled 'PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 23, page 165, a twenty -foot (20') sanitary sewer easement was dedicated and shown across Lots 3 and 4, being designated therein as "20' S.S.E."; and, WHEREAS, Timothy B. Boitnott is the owner of Lot 3, Section 4, Orchard Park; and, WHEREAS, the owner and the developer, Fralin and Waldron, Inc., have discovered that the residential structure located thereon encroaches into the sanitary sewer easement; and, WHEREAS, the owner and the developer, as the Petitioners, have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the existing sanitary sewer easement; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 8, 2003; the public hearing and second reading of this ordinance was held on April 22, 2003. 1 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a 20' sanitary sewer easement across Lot 3, Section No. 4, Orchard Park (Tax Map No. 40.05-8-03), being designated and shown as "3.0' x 24.0' Portion of Sanitary Sewer Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated on "PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the aforesaid Clerk's Office in Plat Book 23, page 165, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None Ki A COPY TESTE: /�6 Q- g��4� Brenda J. Hol on, CMC cc: File Deputy Clerk to the Board of Supervisors Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney I hereby certify that the foregoing is a true and correct copy of Ordinance 042203-8 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 22, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 3 NOTES: 1. Owner of Record Lot 3: Timothy B. 6oitnott Instrument No. 200121706 Tax Map No. 40.05-8-03 Plat: P.B. 23, Pg.165 2. The subject property Is located in flood insurance zone Tar, deslgnated by F.E.M.A and shown on Panel No. 51161CO026 D, dated October 15,1993. Zone X is determined to be outside 500-yearfloodplain. FARMHOUSE LANE (4o_K/w) 231.58' To P.I. At %9°25'28"E; 95.o& HUNTRIDGE ROAD j 15' Public Utility I Easement ------i =c—— -----` ---- --------- in f( I I o 30' Min. Bidg. Line I, enc. Welk 11.2' 135' s' ro.n t9 =A y�j I 43A' 1-5TORY VINYL DWELLING 3 I N0.5918 125' 415 Lot 2 �N �' Pana I 26.2' 74.8' Lot 4 �o ( 24.9' Conc. `o Iz 3a0' x 24.0' Po tion of N Saoitary Sewer Easement To Be Vacated o `-� 5' 15 NATE: Dwelling Encroached 2.5' M 100 YEAR FLOODPLAIN Into bdeting Easement LUM5DEN ASSOCIATES. P.C. ( I (SEE P.B. 23, P0. 105) LOT 3 0.373 ACRES ,-Natural Watercourse Variable Width 20_Sanita1Sewer Easement I I Drainage Easement N6 *49'54"W, 95.03' ` 10, Pte, • — — — — — — — — � � f"•--�— S.S.E. "ORCHARD PARK" Lot 5 SECTION 3 Lot 7 Lot 9 P.B. 22, PG, (0- "1 ) Lot !6 Map For ROANOKE COUNTY �4v'�Txo�G Showing thVacation of Portion of a $cwpr Easement across o 'RL c E. Roz Lot 3, 5ectign No. 4, "ORCHARD FARK" No.* 5916 Farmhouse Lane t 131 Hollino Maoioterial District Roanoke County, Virginia bKAPHIC SCALE 1"=30' COlonizu Lands SURVEYING & MAPPING ExHIBIT A 5547 Winesap Drive, Roanoke, Virginia 24019 30 0 30 60 90 M-- T7AV•4AIL077_9477 ln..-- m. n4."_n4 i - lm-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 ORDINANCE 042203-9 TO CHANGE THE ZONING CLASSIFICATION OF A 22.743 -ACRE TRACT OF REAL ESTATE LOCATED AT VA. SECONDARY ROUTE 688 (COTTON HILL ROAD) AND RAINTREE ROAD (TAX MAP NO. 96.02-1-33) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AR TO THE ZONING CLASSIFICATION OF R-1 WITH CONDITIONS UPON THE APPLICATION OF COTTON HILL LAND COMPANY, LC WHEREAS, the first reading of this ordinance was held on September 24, 2002, and the second reading and public hearing was scheduled for December 17, 2002, and postponed at the request of the Petitioner to January 28, 2003; at which time the matter was referred back to the Planning Commission for reconsideration; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 5, 2002 and reconsidered this matter on April 1, 2003; and law. WHEREAS, legal notice and advertisement has been provided as required by BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 22.743 acres, as described herein, and located at VA. Secondary Route 688 (Cotton Hill Road) and Raintree Road (Tax Map Number 96.02-1-33) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AR, Agricultural Residential District, to the zoning classification of R-1, Low Density Residential District. 1 2. That this action is taken upon the application of Cotton Hill Land Company, LC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 1. Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers for Revised Rezoning Request"; provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and has a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Brook Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. 6. Developer agrees to dedicate in fee simple to VDOT all property necessary for the improvements to Cotton Hill Road up to a maximum amount as shown on the plan dated March 26, 2003, or such lesser amount as may be agreed upon 2 between the developer and VDOT. 7. Designated areas along Raintree and Sylvan Brook Road, as shown on the plan shall be left in their natural, undisturbed state. 8. A water line easement shall be provided through the property to Sylvan Brook Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road in a location to be approved by the Roanoke County Fire Department. Developer shall plant trees within the area where trees of any substance are removed as a result of the installation of the water line. The Developer agrees to use its best efforts to run this water line in such a manner so as to disturb as few trees as possible, subject to the approval of the Roanoke County Fire Department. 9. Developer shall install a 6 -foot vinyl fence at the rear of Lots 2 through 6 and through Lot 7 to the point where the Runyon's left side property line intersects the rear lot line of Lot 7. The developer shall include in the obligations of the Homeowners Association the responsibility for maintaining such fence. 10. Developer shall grade Lots 1 and 44 as necessary for sight distance approval as determined by VDOT. 4. That said real estate is more fully described as follows: Beginning at a point at the northwest corner of the property of Jon K. Ayers (DB 1416, page 1692 - Tax Map #96.02-1-30) on the northeasterly side of Sylvan Road (VA. Sec. Rt. 888); thence N. 32 deg. 48'00" W. 732 feet to a point; thence N. 47 deg. 17'00" E. 178.50 feet to a point; thence 86 deg. 00' 00" E. 245 feet to a point; thence N. 38 deg. 49' 00" E. 350.40 feet to a point in Cotton Hill Road (VA. Sec. Rt. 688); thence with the same S. 69 deg. 21' 25" E. 391.47 feet to a point; thence S. 51 deg. 11' 25" E. 350 feet to a point; thence S. 39 deg. 00' 25" E. 353.11 feet to a point; thence leaving Cotton Hill Road (VA. Sec. Rt. 688) the following courses and distances: S. 62 deg. 10' 46" W. 442.87 feet to a point; thence S. 01 deg. 12'43" W. 322.22 feet to a point; thence S. 76 deg. 57' 28" W. 250.66 feet to a point; thence N. 65 deg. 26' 31" W. 458.79 feet to the place of Beginning and being designated as New Tract 1, containing 22.743 acres as shown on the "Plat Showing the Subdivision of 27.688 acres Property of Mary M. Helvestine & the Dorothy W. Helvestine Estate creating hereon New Tract 1 (22.743 ac.), New Tract 2 (3,085 ac.) & New Tract 3 (1.840 ac.)" of record in Plat Book 22, page 191 of the Clerk's Office of the Circuit Court of Roanoke County, Virginia. 5. That this ordinance shall be in full force and effect thirty (30) days after its 3 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Altizer, McNamara NAYS: Supervisor Church A COPY TESTE: (� wo� Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 4 / 1 28. 22.y `-, 1.e2 Ae. \ i l RO.A.NOKE COUNTY Applicants Name: Ctton Hill Land Co. LC .DEPARTMENT OF Zoning: Existing C2, Proposed Zoning RI COMMUNITY DEVELOPMENT Tax Map No. 96.02-1-33 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-10 GRANTING A SPECIAL USE PERMIT TO JEFF MONTGOMERY TO OPERATE A USED AUTOMOBILE DEALERSHIP ON .57 ACRES LOCATED AT 406 DEXTER ROAD (TAX MAP NO. 27.10-6-5.3), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Jeff Montgomery has filed a petition for a special use permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road (Tax Map No. 27.10-6-5.3) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jeff Montgomery to operate a used automobile dealership on .57 acres located at 406 Dexter Road (Tax Map No. 27.10-6-5.3) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) All storage and display of used automobiles and any automobile parts shall be indoors. 2. That this ordinance shall be in full force and effect thirty (30) days after its 1 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with condition, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. HdIfton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ROANOKE COUNTY DEPAR TMENT OF COMMUNITY DEVELOPMENT Applicants Name: ,Teff Montgomery Zoning: S UP Proposed Zoning: C2, SUP Tax Map No. 27.10-6-5.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-11 GRANTING A SPECIAL USE PERMIT TO MAURICE LUCAS TO OPERATE A PRIVATE STABLE ON 13.460 ACRES LOCATED AT 5800 HUNTRIDGE ROAD (TAX MAP NO. 39.12-2-84) HOLLINS MAGISTERIAL DISTRICT WHEREAS, Maurice Lucas has filed a petition for a special use permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road (Tax Map No. 39.12-2-84) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Maurice Lucas to operate a private stable on 13.460 acres located at 5800 Huntridge Road (Tax Map No. 39.12-2-84) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) No more than 7 horses (1 horse per 2 acres) shall be permanently housed on the property. (2) All animal grazing areas shall have sufficient ground cover to 1 minimize storm water runoff and erosion. (3) The area for containment of the horses shall be fenced on all sides. (4) Animal waste shall be managed properly so as to not create a nuisance or health hazard to adjoining or nearby property owners. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. nolton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney t Ix NORTH ROANOKE COUNTY Applicants Name: Maurice L. Lucas DEPARTMENT OF Zoning. R-1 Proposed Zoning: SUP COMMUNITY DEVELOPMENT Tax Map No. 39.12-2-84 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-12 GRANTING A SPECIAL USE PERMIT TO THE GRAHAM FAMILY LIMITED PARTNERSHIP TO CONSTRUCT AND OPERATE A CAR WASH LOCATED AT 7005 WILLIAMSON ROAD (TAX MAP NO. 27.14-8-9) HOLLINS MAGISTERIAL DISTRICT WHEREAS, The Graham Family Limited Partnership has filed a petition for a special use permit to construct and operate a car wash located at 7005 Williamson Road (Tax Map No. 27.14-8-9) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Graham Family Limited Partnership to construct and operate a car wash located at 7005 Williamson Road (Tax Map No. 27.14-8-9) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in substantial compliance with the site plan dated March 21, 2003. (2) The site shall be developed in substantial compliance with the 1 Williamson Road Guidelines. (3) Access shall be granted allowed from Boxley Road (Route 1802) only and the improvements to Boxley Road shall not connect to Greenway Drive. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with conditions and revise Condition #3 by replacing "granted" with "allowed", and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: 1*34� 01 9"41- Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney E NORTH ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Graham Family Zoning: SUP Proposed Zoning: C-2 Tax Map No. 27.14-8-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-13 AMENDING THE ROANOKE COUNTY ZONING ORDINANCE, SECTION 30-53, C-1 OFFICE DISTRICT, TO INCLUDE PERSONAL SERVICES AS A PERMITTED USE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-53 of the Roanoke County Zoning Ordinance be amended to read and provide as follows: Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 4. Commercial Uses Business Support Services Business or Trade Schools Communications Services Personal Services Studio, Fine Arts Veterinary Hospital/Clinic 2. That this ordinance shall be in full force and effect from and after its passage. cc: File Janet Scheid, Chief Planner Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Skip Burkart, Judge Theresa A. Childress, Clerk Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Gerald Holt, Sheriff Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-13 AMENDING THE ROANOKE COUNTY ZONING ORDINANCE, SECTION 30-53, C-1 OFFICE DISTRICT, TO INCLUDE PERSONAL SERVICES AS A PERMITTED USE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-53 of the Roanoke County Zoning Ordinance be amended to read and provide as follows: Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 4. Commercial Uses Business Support Services Business or Trade Schools Communications Services Personal Services Studio, Fine Arts Veterinary Hospital/Clinic 2. That this ordinance shall be in full force and effect from and after its passage. cc: File Janet Scheid, Chief Planner Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Skip Burkart, Judge Theresa A. Childress, Clerk Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Gerald Holt, Sheriff Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue I