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HomeMy WebLinkAbout5/13/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 RESOLUTION 051303-1 OF APPRECIATION TO THE HONORABLE CLIFTON A. WOODRUM FOR HIS SERVICE TO THE RESIDENTS OF ROANOKE COUNTY AND THE COMMONWEALTH OF VIRGINIA AS A MEMBER OF THE VIRGINIA HOUSE OF DELEGATES WHEREAS, Clifton A. "Chip" Woodrum was elected to the House of Delegates in 1980 and represents the 11th House District which includes portions of the County of Roanoke and the City of Roanoke; and WHEREAS, Delegate Woodrum has served his constituents on many House committees including Commerce and Labor, General Laws, and Privileges and Elections; and WHEREAS, Delegate Woodrum has been active in his community serving on the Legal Aid Society of Roanoke Valley, Roanoke College Community Advisory Committee, Roanoke Regional Chamber of Commerce; State Crime Commission, State Water Commission, Commission on Family Violence Prevention, Freedom of Information Advisory Council, and Legislative Transition Task Force -Electric Utility Deregulation; and WHEREAS, in addition to the numerous projects that he has supported for all of the localities in his district, Delegate Woodrum was instrumental in securing legislation which allowed for adoption of the Roanoke County Charter; and WHERAS, Delegate Woodrum has been a strong supporter of schools and was instrumental in the establishment of the Roanoke Regional Airport Commission; and WHEREAS, the County is very appreciative of Delegate Woodrum's support through the years and wishes to recognize his service to the citizens of Roanoke County. 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its appreciation to CLIFTON A. WOODRUM for his many years of service to the residents of Roanoke County as. a member of the Virginia House of Delegates, and as an active citizen in the Roanoke Valley community; and FURTHER, the Board expresses its best wishes to Delegate Woodrum for success in all of his future endeavors On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora A COPY TESTE: L�lp 'e�i J11La) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 RESOLUTION 051303-2 OF APPRECIATION TO THE HONORABLE A. VICTOR THOMAS FOR HIS SERVICE TO THE RESIDENTS OF ROANOKE COUNTY AND THE COMMONWEALTH OF VIRGINIA AS A MEMBER OF THE VIRGINIA HOUSE OF DELEGATES WHEREAS, A. Victor "Vic" Thomas was elected to the House of Delegates in 1974 and represents the 17th House District which includes portions of the Counties of Roanoke and Botetourt, and the City of Roanoke; and WHEREAS, Delegate Thomas has served his constituents on many House committees including Agriculture Chesapeake and Natural Resources, Appropriations and Rules; and WHEREAS, Delegate Thomas has been active in his community serving on the Chamber of Commerce, Civitan Club, American Legion and Woodmen of the World; and WHEREAS, Delegate Thomas has been a supporter of the County's legislative initiatives which include adoption of the Roanoke County Charter and formation of the Roanoke Regional Airport Commission; and WHEREAS, Delegate Thomas has also been actively involved in many of the highway projects that affect the Roanoke Valley; and WHEREAS, the County is very appreciative of Delegate Thomas' support through the years and wishes to recognize his service to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its appreciation to A. VICTOR THOMAS for his many years of service to the residents of Roanoke County as a member of the Virginia House of 1 Delegates and as an active citizen in the Roanoke Valley community; and FURTHER, the Board expresses its best wishes to Delegate Thomas for success in all of his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora A COPY TESTE: hl?, I P , , � �L� Diane S. Chi ders Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE ` COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 RESOLUTION 051303-3 OF APPRECIATION TO THE HONORABLE MALFOURD W. TRUMBO FOR HIS SERVICE TO THE RESIDENTS OF ROANOKE COUNTY AND THE COMMONWEALTH OF VIRGINIA AS A MEMBER OF THE VIRGINIA HOUSE OF DELEGATES AND SENATE WHEREAS, Malfourd W. "Bo" Trumbo served in the Virginia House of Delegates from 1990 until 1992, was elected to the Virginia Senate in 1992, and represents the 22"d Senate District which includes the Counties of Roanoke and Botetourt, Cities of Salem and Radford and portions of the County of Montgomery; and WHEREAS, Senator Trumbo has served his constituents on many Senate committees including Courts of Justice, Finance, Rehabilitation and Social Services, Transportation, and as Chair of the Rules Committee; and WHEREAS, Senator Trumbo has also been active in his community serving on many organizations such as the Botetourt County Bar Association, Botetourt County Heart Association, Bath County Education Association, and Botetourt County Chamber of Commerce; and WHEREAS, Senator Trumbo, through his tenure in the House and Senate, has always been willing to provide assistance to the County, and was instrumental in the formation of Pulaski Park, a regional industrial development park, and in securing legislation that would allow Roanoke County to obtain an ownership interest in Explore Park; and WHEREAS, the County is very appreciative of Senator Trumbo's support through the years and wishes to recognize his invaluable service to the citizens of Roanoke County. 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its appreciation to MALFOURD W. TRUMBO for his many years of service to the residents of Roanoke County as a member of the Virginia House of Delegates and Senate, and as an active citizen in the Roanoke Valley community; and FURTHER, the Board expresses its best wishes to Senator Trumbo for success in all of his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES _ Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora A OPY TESTE: Diane S. Chi ders Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 RESOLUTION 0513034 ADOPTING PROCEDURES FOR THE IMPLEMENTATION OF THE PUBLIC-PRIVATE EDUCATION FACILITIES AND INFRASTRUCTURE ACT OF 2002 WHEREAS, the Board of Supervisors of Roanoke County has determined that it is in the best interest of the County to adopt procedures for the implementation of the Public -Private Education Facilities and Infrastructure Act of 2002 pursuant to the provisions of Section 56-575.16.4 of the 1950 Code of Virginia, as amended. NOW, THEREFORE, BE IT RESOLVED that Board of Supervisors of Roanoke County, Virginia, hereby adopts the attached document. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora A COPY TESTE: �o Diane S. Childers Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dan O'Donnell, Assistant County Administrator Public -Private Education Facilities and Infrastructure Act of 2002 County of Roanoke Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 Public -Private Education Facilities and Infrastructure Act of 2002 I. Introduction The Public -Private Education Facilities and Infrastructure Act of 2002 (the "PPEA") allows responsible public entities to create public-private partnerships for development of a wide range of projects for public use if the public entities determine there is a need for the project and that private involvement may provide the project to the public in a timely and cost-effective fashion. For purposes of the PPEA, the County of Roanoke, is a "responsible public entity" that "has the power to acquire, design, construct, improve, renovate, expand, equip, maintain, or operate the applicable qualifying project." Individually negotiated comprehensive agreements between an operator and the County will define the respective rights and obligations of the parties. This document sets forth the procedures to guide the private partner(s) and the County in the application of PPEA. The approval of the Board of Supervisors of Roanoke County is required for the County to enter into a comprehensive agreement pursuant to the PPEA. In order for a project to be considered under the PPEA, it must meet the definition of a "qualifying project." The PPEA contains a broad definition of "qualifying project" that includes public buildings and facilities of all types; for example: ` (i) An education facility, including, but not limited to, a school building, any functionally -related and subordinate facility (a stadium, for example), land appurtenant to a school building, and any depreciable property provided for use in a school facility that is operated as part of the public school system or as an institution of higher education; (ii) A building or facility for principal use by any public entity; (iii) Improvements, together with equipment, necessary to enhance public safety and security of buildings to be principally used by a public entity; (iv) Utility, telecommunications and other communications infrastructure; or (v) A recreational facility; and (vi) Certain service contracts. The PPEA establishes requirements that the County shall adhere to when considering proposals received pursuant to the PPEA. The County Administrator may receive and consider proposals in strict accord with the procedures specified in this document. In addition, the PPEA specifies the criteria that must be used to select a proposal and the contents of the comprehensive agreement detailing the relationship between the County and the private entity. II. General Provisions 1 Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 B. Affected Local Jurisdictions Any private entity requesting approval from, or submitting a conceptual or detailed proposal to, the County must provide other affected units of local government with a copy of the private entity's request or proposal by certified mail, express delivery or hand delivery, after the County determines whether to accept such proposal. Affected local jurisdictions shall have 60 days from the receipt of the request or proposal to submit written comments to the County at either or both the conceptual and detailed phases. Comments received within the 60 -day period shall be considered in evaluating the request or proposal, however no negative inference shall be drawn from the absence of comment by an affected local jurisdiction. C. Proposal Review Fee No fee will be charged by the County to process, review or evaluate any solicited proposal submitted under the PPEA, other than what are considered reasonable and incidental permit, utility, and related fees during the construction stage of the project. The County may seek the advice of County staff or outside advisors or consultants with relevant experience in determining whether to enter into an agreement with the private entity. The County shall charge a fee of one-half of one percent (0.5%), not to exceed $50,000, of the estimated present value cost to the County of the proposal, but not less than $5,000, to cover the costs of processing, reviewing, and evaluating any unsolicited, Part I proposal or competing unsolicited Part I proposal submitted under the PPEA, including a fee to cover the costs of outside attorneys, consultants and financial advisors. This fee shall not be greater than the direct costs associated with evaluating the proposed qualifying project. "Direct costs" include (i) the cost of staff time required to process, evaluate, review, and respond to the proposal, and (ii) the out-of-pocket costs of attorneys, consultants, and financial advisors. For purposes of initial processing of the proposal, the County shall accept the $5,000 minimum fee with the balance due and payable prior to the proposals proceeding beyond the initial review stage. Such sums shall be paid with certified funds, and shall be deposited with the Treasurer of Roanoke County in a special fund known as the PPEA Fund. The fund shall be established for such purpose, and deposits to the fund shall be apportioned to defray the direct cost of proposal review(s). ■ If the cost of reviewing the proposal is less than the established proposal fee, the County may refund to the proposer the excess fee. ■ If during the initial review the County decides not to proceed to publication and conceptual -phase review of an unsolicited proposal, the proposal fee, less any direct (itemized) costs of the initial review, shall be refunded to the private entity. ■ If the County chooses to proceed with evaluation of proposal(s) under the PPEA, it shall not do so until the entire, non-refundable proposal fee has been paid to the County in full. 3 Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 Compensation insurance coverage, performance bonds or payment bonds from approved sureties, compliance with the Virginia Prompt Payment Act, compliance with the Ethics in Public Contracting Act and compliance with environmental laws, workplace safety laws, and state or local laws governing contractor or trade licensing, building codes and building permit requirements. Expenditure of County funds in support of a comprehensive agreement requires an appropriation in the County budget or other appropriation(s). The PPEA process should not be used to create County -supported debt. Comprehensive agreements involving any form of County -supported debt, require specific, project -level approval by the Board of Supervisors. III. Solicited Proposals With the written authorization of the County Administrator a Request for Proposals (RFPs) on an invitation for competitive sealed bids may be issued, inviting proposals from private entities to acquire, construct, improve, renovate, expand, maintain or operate qualifying projects or to design or equip projects so constructed, improved renovated, expanded, maintained or operated. The County shall use a two-part proposal process consisting of an initial conceptual phase (Part 1) and a detailed phase (Part 2). The RFP shall invite proposers to submit proposals on individual projects identified by the County. In such a case the County shall set forth in the RFP the format and supporting information that is required to be submitted, consistent with the provisions of the PPEA. The RFP should specify, but not necessarily be limited to, information and documents that must accompany each proposal and the factors that will be used in evaluating the submitted proposals. The RFP shall be posted on the County's electronic procurement website. Notices shall also be published in the Roanoke Times and World News, a newspaper of general circulation. Pre -proposal conferences may be held as deemed appropriate by the County. Any proposal submitted pursuant to the PPEA that is not received in response to a RFP or invitation for sealed bids shall be an Unsolicited Proposal under these procedures, including but not limited to (a) proposals received in response to a notice of the prior receipt of another Unsolicited Proposal, and (b) proposals received in response to publicity by the County concerning particular needs when the County has not issued RFP or invitation for sealed bids, even if the County has encouraged the submission of proposals. IV. Unsolicited Proposals The PPEA permits the County to receive, evaluate and select for negotiations unsolicited proposals from private entities to acquire, construct, improve, renovate, Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 After reviewing the original proposal, and any competing proposals submitted during the notice period, the County Administrator may recommend to the Board of Supervisors: (i) not to proceed further with any proposal, (ii) to proceed to the detailed (Part 2) phase of review with the original proposal, (iii) to proceed to the detailed (Part 2) phase with a competing proposal, or (iv) to proceed to the detailed (Part 2) phase with multiple proposals. In the event that more than one proposal will be considered in the detailed (Part 2) phase of review, the County Administrator shall determine whether the unsuccessful private entity, or entities, shall be reimbursed, in whole or in part, for costs incurred in the detailed phase of review. In such case reasonable costs may be assessed to the successful proposer as part of any ensuing comprehensive agreement. V. Review of Solicited and Unsolicited Proposals 1. Only proposals complying with the requirements of the PPEA that contain sufficient information for a meaningful evaluation and that are provided in an appropriate format will be considered by the County for further review at the conceptual stage. Formatting suggestions for proposals at the conceptual stage are found at Section V A. 2. The Board of Supervisors will determine at the initial review stage whether it will proceed using: a. Standard procurement procedures consistent with the VPPA; or b. Procedures developed that are consistent with procurement of other than professional services through "competitive negotiation" as the term is defined in § 2.2-4301 of the Code of Virginia (competitive negotiation). The Board of Supervisors may proceed using such procedures only if it makes a written determination that doing so is likely to be advantageous to the County and the public based upon either (i) the probable scope, complexity or urgency of need, or (ii) the risk sharing, added value, increase in funding or economic benefit from the project would otherwise not be available. When the County elects to use competitive negotiations, its written determination should consider factors such as risk sharing, added value and/or economic benefits from the project that would not be available without competitive negotiation. In addition, the written determination 7 Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 projects and clients for the past 3 years and contact information for same (names/addresses /telephone numbers). If a firm has worked on more than ten (10) projects during this period, it may limit its prior project list to ten (10), but shall first include all projects similar in scope and size to the proposed project and, second, it shall include as many of its most recent projects as possible. Each firm or major subcontractor shall be required to submit all performance evaluation reports or other documents which are in its possession evaluating the firm's performance during the preceding three years in terms of cost, quality, schedule maintenance, safety and other matters relevant to the successful project development, operation, and completion. d. Provide the names, addresses, and telephone numbers of persons within the firm or consortium of firms who may be contacted for further information. e. Provide a current or most recently audited financial statement of the firm or firms and each partner with an equity interest of twenty percent or greater. f. Identify any persons known to the proposer who would be obligated to disqualify themselves from participation in any transaction arising from or in connection to the project pursuant to The Virginia State and Local Government Conflict of Interest Act, Chapter 31 (§ 2.2-3100 et seq.) of Title 2.2. g. Identify proposed plan for obtaining sufficient numbers of qualified workers in all trades or crafts required for the project. h. Provide information on any training programs, including but not limited to apprenticeship programs registered with the U.S. Department of Labor or a State Apprenticeship Council, in place for employees of the firm and employees of any member of a consortium of firms. i. Provide information on the level of commitment by the firm or consortium of firms to use Department of Minority Business Enterprise firms in developing and implementing the project. j. For each firm or major subcontractor that will perform construction and/or design activities, provide the following information: (1) A sworn certification by an authorized representative of the firm attesting to the fact that the firm is not currently debarred or suspended by any federal, state or local government entity. 9 Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 f. Identify the proposed schedule for the work on the project, including the estimated time for completion. g. Identify contingency plans for addressing public needs in the event that all or some of the project is not completed according to projected schedule. h. Propose allocation of risk and liability for work completed beyond the agreement's completion date, and assurances for timely completion of the project. i. State assumptions related to ownership, legal liability, law enforcement and operation of the project and the existence of any restrictions on the County's use of the project. j. Provide information relative to phased or partial openings of the proposed project prior to completion of the entire work. 3. Project Financing a. Provide a preliminary estimate and estimating methodology of the cost of the work by phase, segment, or both. b. Submit a plan for the development, financing and operation of the project showing the anticipated schedule on which funds will be required. Describe the anticipated costs of and proposed sources and uses for such funds. Include any supporting due diligence studies, analyses or reports. C. Include a list and discussion of assumptions underlying all major elements of the plan. d. Identify the proposed risk factors and methods for dealing with these factors. e. Identify any local, state or federal resources that the proposer contemplates requesting for the project. Describe the total commitment, if any, expected from governmental sources and the timing of any anticipated commitment. 4. Project Benefit and Compatibility a. Identify community benefits, including the economic impact the project will have on the County and local community in terms of amount of tax revenue to be generated for the Commonwealth and the County, the number jobs generated for Virginia residents and level of pay and fringe benefits of such 11 Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 7. A detailed listing of all firms that will provide specific design, construction and completion guarantees and warranties, and a brief description of such guarantees and warranties; 8. A total life -cycle cost specifying methodology and assumptions of the project or projects and the proposed project start date. Include anticipated commitment of all parties; equity, debt, and other financing mechanisms; and a schedule of project revenues and project costs. The life -cycle cost analysis should include, but not be limited to, a detailed analysis of the projected return, rate of return, or both, expected useful life of facility and estimated annual operating expenses. 9. A detailed discussion of assumptions about user fees or rates, and usage of the projects. 10. Identification of any known government support or opposition, or general public support or opposition for the project. Government or public support should be demonstrated through resolution of official bodies, minutes of meetings, letters, or other official communications. 11. Demonstration of consistency with the comprehensive or infrastructure development plans or indication of the steps required for acceptance into such plans. 12. Explanation of how the proposed project would impact local development plans of each affected local jurisdiction. 13. Description of an ongoing performance evaluation system or database to track key performance criteria, including but not limited to, schedule, cash management, quality, worker safety, change orders, and legal compliance. 14. Identification of any known conflicts of interest or other disabilities that may impact the County's consideration of the proposal, including the identification of any persons known to the proposer who would be obligated to disqualify themselves from participation in any transaction arising from or in connection to the project pursuant to The Virginia State and Local Government Conflict of Interest Act, Chapter 31 (§ 2.2-3100 et seq.) of Title 2.2. 15. Detailed analysis of the financial feasibility of the proposed project, including its impact on similar facilities operated or planned by the County. Include a detailed description of any financing plan for the project, a comparison of that plan with financing alternatives available to the County, and all underlying data supporting any conclusions reached in the analysis of the selection by the private entity of the financing plan proposed for the project; 13 Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 B. Proiect Characteristics Factors to be considered in determining the project characteristics may include, but are not limited to: 1. Project definition; 2. Proposed project schedule; 3. Operation of the project; 4. Technology, technical feasibility; 5. Conformity to laws, regulations, and standards; 6. Environmental impacts; 7. Condemnation impacts; 8. State and local permits; and 9. Maintenance of the project. C. Project Financing Factors to be considered in determining whether the proposed project financing allows adequate access to the necessary capital to finance the project may include, but are not limited to: 1. Cost and cost benefit to the County; 2. Financing and the impact on the debt or debt burden of the County; 3. Financial plan, including overall feasibility and reliability of plan; operator's past performance with similar plans and similar projects; degree to which operator has conducted due diligence investigation and analysis of proposed financial plan and results of any such inquiries or studies. 4. Estimated cost; and 5. Life -cycle cost analysis; and 6. Identity of any third party that will provide financing for the project and the nature and time of its commitment. 15 Roanoke County Procedures April 2003 Public -Private Education Facilities and Infrastructure Act of 2002 4. The maintenance of a policy or policies of liability insurance or self-insurance reasonably sufficient to insure coverage of the project and the tort liability to the public and employees and to enable the continued operation of the qualifying project; 5. The monitoring of the practices of the operator by the County to ensure proper maintenance; 6. The terms under which the operator will reimburse the County for services provided; 7. The policy and procedures that will govern the rights and responsibilities of the County and the operator in the event that the comprehensive agreement is terminated or there is a material default by the operator including the conditions governing assumption of the duties and responsibilities of the operator by the County and the transfer or purchase of property or other interests of the operator by the County; 8. The terms under which the operator will file appropriate financial statements on a periodic basis; 9. The mechanism by which user fees, lease payments, or service payments, if any, may be established from time to time upon agreement of the parties. Any payments or fees shall be set at a level that is the same for persons using the facility under like conditions and that will not materially discourage use for the qualifying project; a. A copy of any service contract shall be filed with the County. b. A schedule of the current user fees or lease payments shall be made available by the operator to any member of the public upon request. c. Classifications according to reasonable categories for assessment of user fees may be made. 10. The terms and conditions under which the County may contribute financial resources, if any, for the qualifying project; 11. A periodic reporting procedure that incorporates a description of the impact of the project on the Commonwealth and the County; and 12. Such other terms as the County may find necessary and convenient, that are agreed to by the private partner(s). Roanoke County Procedures April 2003 17 ACTION NO. A-051303-5 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 2003 AGENDA ITEM: Read Mountain Station Renovations SUBMITTED BY: Richard E. Burch, Jr. Chief, Fire and Rescue APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. I would like to commend Chief Fleming and the volunteers from this station. They always have excellent response times and they have handled the increasing number of calls very well. They are also to be commended for their fund raising efforts. SUMMARY OF INFORMATION: Staff advised the Board during a work session at the December 2, 2003 Board meeting that renovations would be necessary to expand the Read Mountain Fire Station. Due to continued growth in the area, the number of calls at this station has been increasing. The Read Mountain Fire Station is currently the fifth busiest station in the County. The Read Mountain Volunteer Fire and Rescue organization has proposed that they will cover 60% of the cost of the renovations, the majority of which has been received in the form of donations. They will finance the remaining balance and continue their fund raising efforts. Roanoke County will serve as the coordinator for this project and as such, we have received bids for this expansion and now wish to proceed with awarding the bid for construction. The bid for the project totals $468,501 and we are requesting Roanoke County's matching 40% of the project which will be $187,400.40. FISCAL IMPACT: Read Mountain Volunteer Fire and Rescue will provide 60% of the project total or $281,100.60. With the Boards approval, the remaining 40% would be the responsibility of Roanoke County for a total of $187,400.40. These funds could be made available out of the remaining $307,000.00 balance in the Fire Department Renovations (102852 - ) account. ALTERNATIVES: 1. Defer the project until a later date. 2. Approve the total renovation project to include the following: (a) Construction and associated site work (bid) $440,701 Project Contingency (5% of construction) $ 22,000 Material Testing Services $ 4,000 Telephones (equipment/wiring-install) $ 1,050 PA System $ 750 Total Project $468,501 (b) Acceptance and appropriation of $281,100.60 from Read Mountain Volunteer Fire and Rescue to cover 60% of the cost to renovate the Read Mountain Fire and Rescue Station. (c) Appropriation of Roanoke County funds in the amount of $187,400.40 from the Fire and Rescue Capital Account to cover 40% of the total renovation project. (d) Awarding of the bid to Payne Constructions Co., Inc. for a project total of $440,701.00 for the renovation of the Read Mt. Fire and Rescue Station Renovation Project. STAFF RECOMMENDATION: Staff recommends Alternative #2. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Rick Burch, Chief, Fire & Rescue Rebecca Owens, Director, Finance Diane D. Hyatt, Chief Financial Officer Yes No Absent Mr. Flora ❑ ❑ Mr. Church ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Rick Burch, Chief, Fire & Rescue Rebecca Owens, Director, Finance Diane D. Hyatt, Chief Financial Officer ACTION NO. A-051303-6 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 2003 AGENDA ITEM: Approval of the Chief Local Elected Officials (CLEO) Charter Agreement for the Workforce Investment Area III SUBMITTED BY: Joe Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Workforce Investment Act (WIA), the mayors of the cities of Covington, Roanoke, and Salem, and the Chairmen of the Board of Supervisors of the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke have agreed to continue to work together through a consortium to be called the Workforce Investment Area III Chief Local Elected Officials Consortium. The action to approve a new Charter is an administrative mandate. The purpose of the prior local governmental agreement between the jurisdictions (entitled An Agreement Continuing the Fifth District Employment and Training Consortium) was for the administration of the Workforce Investment Act (WIA) through the continuation of the 5th District Employment and Training Consortium (a consortium of governmental agencies which was structured to administer the prior JTPA employment and training services program). JTPA was rescinded in 1998 and replaced by the WIA. Further, WIA mandates a specific agreement between the Chief Local Elected Officials when there is more than one local entity. The 5th District Employment and Training Consortium is now a service contractor under WIA. Since the prior governmental agreement between the local governments in WIA Area III maintains the prior JTPA grant administration structure, ii must be replaced with an agreement that complies with the WIA structure and requirements. 1 How does Roanoke County benefit from its relationship with Workforce Investment Area III? The workforce training program funds are provided by the federal government. Roanoke County has had a long-standing relationship through the Consortium with these federal programs. The Workforce Investment Act of 1998 provides for streamlined and flexible job training, adult education, and literacy, and vocational rehabilitation. Federally funded agencies are compelled under the Act to work together in a One Stop Center to provide services to customers. The three funding streams from the federal government that the Western Virginia Workforce Development Board oversees are: 1. The Adult Program providing career counseling, job searches, educational opportunities and GED attainment. 2. Dislocated Worker Program which provides job referral, career counseling and job re-training available at the Virginia Employment Commission (VEC). 3. Youth Programs provide year round mentoring and summer programs for disadvantaged youth. These services are provided to Roanoke County residents at no cost to the County because these are federally funded programs. Eligible county residents make use of the VEC, Roanoke County Schools, Virginia Western Community College to name a few under these federally -funded programs. Outline of the major changes in the CLEO Charter Agreement The following is an overview of the major changes in the proposed CLEO Charter Agreement: 1. Purpose of Agreement: Change from continuing the Fifth District Employment and Training Consortium as responsible for operation of the Area III Workforce Development System to appointing the Western Virginia Workforce Development Board to function as operator. 2. Membership: Removed City of Clifton Forge 3. Area and Population to be served: Removed square miles and population 4. Powers, Functions, and Responsibilities of the Consortium: Section 6 in proposed agreement replaces Article V in prior agreement. 5. Policy Board: Section 2 in proposed agreement replaces Article VI in prior agreement. 6. Powers and Responsibilities Delegated to City of Roanoke: Section 8 in proposed agreement replaces Article VII in prior agreement. 7. Workforce Investment Board: Sections 2 and 7 in proposed agreement replace Article VIII in prior agreement. 8. Consortium Staff: Section 11 in proposed agreement replaces Article IX in prior agreement. 9. Liability: Section 9 in proposed agreement replaces Article X in prior agreement (Liability Distribution Policy). 10. Duration and Amendments of Agreement: Sections 12 and 13 in proposed agreement replace Article XI in prior agreement. FISCAL IMPACT: None ALTERNATIVES: The other locality members of the Workforce Investment Area III have approved or are in the process of approving the agreement. The deadline is June 6 for all the localities in the consortium to approve the agreement. STAFF RECOMMENDATION: Staff recommends approval of the CLEO Charter Agreement for the Workforce Investment Area III. 3 VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Joe Sgroi, Director, Human Resources Yes No Absent Mr. Flora ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara j ❑ ❑ cc: File Joe Sgroi, Director, Human Resources ACTION NO. A-051303-7 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 2003 AGENDA ITEM: Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Industrial Development Authority, and Fink's Jewelers, Inc. SUBMITTED BY: Doug Chittum Director of Economic Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Fink's Jewelers Inc. has negotiated an agreement to purchase a 1.284 acre commercially zoned parcel on Rte. 419 in Roanoke County for the purpose of constructing a new 12,000 square foot retail/office building. The office portion will serve as Fink's corporate headquarters and the retail portion will be a "signature" jewelry store. Due to inadequate infrastructure available to the site (public water and sewer, vehicular access), the development costs are prohibitive to Finks. Also, once the necessary infrastructure is constructed, a remaining five acre commercial site not owned by Fink's will be served by public utilities and roadways and will be enhanced for future development. Therefore Fink's proposes to construct the needed public infrastructure improvements, and requests that the Public Private Partnership Policy be utilized to reimburse them an amount equal to two years new tax revenue generated by their project, not to exceed $150,000. FISCAL IMPACT: Per the performance agreement, the incentive will be calculated as a reimbursement based on realized new tax revenues; therefore, the financial impact will be in the form of forgone revenue. No current funds are needed. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Industrial Development Authority, and Fink's Jewelers, Inc. to be approved by the County Attorney. VOTE: Supervisor Minnix motion to approve staff recommendation Motion approved cc: File Doug Chittum, Director, Economic Development Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Yes No Absent Mr. Flora ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ❑ ® ❑ cc: File Doug Chittum, Director, Economic Development Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 ORDINANCE 051303-8 DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE WESTERN HILLS WELL LOT, TAX MAP NO. 68.17-2-17, WINDSOR HILLS MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate and notice of public hearing was advertised in the Roanoke Times & World News on April 17 and April 20, 2003; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing of this ordinance was held on April 22, 2003, and the second reading was held on May 13, 2003, concerning the disposition of the following parcel of real estate identified as follows: Western Hills Well Lot, 3559 Overbrook Drive Lot 11A, Block 2, Section 1, Western Hills Tax Map No. 68.17-2-17 4. That offers for said properties having been received, the offer of Calvert L. Saunders and Patricia G. Saunders to purchase this property for the sum of $41,000.00 is hereby accepted. 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That the County Administrator or any Assistant County Administrator is hereby 1 authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora A COPY TESTE: — h 1 6 A 0 ) A , N I'M J"') Diane S. Childers Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility Rebecca Owens, Director, Finance Diane D. Hyatt, Chief Financial Officer William E. Driver, Director, Real Estate Valuation 0 n `I o. crt Q 261.70 I v (li --- LOo6 t Sti Z6N �' r i 195 co M9 f\ M9 \ 00Ln o n CO 1 5 Ak co o, �3 ri N p co e a e Chelsea 45`o o sCO T-277.23 � 195 co o coo 220 r I ui n n C\21 S� o V- o r ^ 283 3 00 cr 220 Q0 0to � 1 o Ln �l 's N C\2� 253.41 / l 220 00 da i co7 N i 223-791 oo Cv2 I I I N rn � (1) N 220 ^ ooco 3: fo w d N 194.17 m nNII N � co� i• s 220 o h I o C\2 00 i o h ; Cv2 0 0 164.55 i o CO Ln I Ncri o 220 N ^ r 16 {I o O M 1 o - I U ° 153.93 I o oo �n o /\ 00 ^ C\2 150 i N C7 O� N/ LO 220 n p � 1 D of✓4 o i co —0 rod, ~� 220 �� ` o h 0 ! cSg K N 001 ■ /Yl S6 00 m 214.31 ■ 10 ,n a cD I 220 :o 0 207.32 to m Go AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 13, 2003 ORDINANCE 051303-9 APPROVING THE RESIDENTIAL LEASE TO CLINT AND SANDY LAWRENCE OF THE LOG CABIN LYING GENERALLY IN THE SOUTHEAST CORNER OF THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY PROPERTY (TAX 'MAP NO. 54.00-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County is the owner of a tract of land containing 457.60 acres, and being located in the Catawba Magisterial District and designated on the Roanoke County Land Records as Tax Map No.54.00-1-2, which is being developed for economic development purposes as the Roanoke County Center for Research and Technology; and, WHEREAS, by Ordinance 031098-7, the Board of Supervisors authorized the continued rental of the three residences on the property until such time as construction would begin and require termination; and WHEREAS, the leases for 5365 Glenmary Drive and 5393 Glenmary Drive were terminated by the County, effective November 1, 1999, to permit commencement of construction and, and WHEREAS, the log cabin at 4958 Glenmary Drive had been rented until recently; WHEREAS, it would serve the public interest for the County to have the log cabin occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self - balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on April 22, 2003 and the second reading was held on May 13, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Clint and Sandy Lawrence for the log cabin residence having the address of 4958 Glenvar Heights Boulevard, from June 1, 2003, to May 31, 2004, thereafter continuing on a month-to-month basis, for a monthly rental of $600.00 to be paid into the Glenn Mary Capital Account. 2. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora cc: File A COPY TESTE:: ,f Diane S. Childers Clerk to the Board of Supervisors 2 Anne Marie Green, Director, General Services Paul M. Mahoney, County Attorney Rebecca Owens, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 RESOLUTION 051303-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 13, 2003 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes - April 15 and 22, 2003 2. Resolution of appreciation to Cave Spring Volunteer Fire Department for service and dedication upon its 60th anniversary 3. Resolution of appreciation to the Cave Spring Rescue Squad for their service to the community and in celebration of their 45th anniversary 4. Request to appropriate $305,000 for public assistance programs in the Department of Social Services 5. Request to accept Bradford Circle into the State Secondary System 6. Request to accept water and sewer facilities serving Miller's Landing, Hollins Magisterial District 7. Request to accept Aarons Run Circle into the Virginia Department of Transportation Secondary System 8. Request to accept Kings Crest Drive, Fieldgate Road, and Avalon Circle into the Virginia Department of Transportation Secondary System That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant 1 to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora A COPY TESTE: A0-19.2 ��' (IdL.)) Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Betty R. McCrary, Director, Social Services Rebecca Owens, Director, Finance John M. Chambliss, Assistant Administrator Rick Burch, Chief, Fire & Rescue Arnold Covey, Director, Community Development is AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 RESOLUTION 051303-10.a OF APPRECIATION TO CAVE SPRING VOLUNTEER FIRE DEPARTMENT FOR SERVICE AND DEDICATION UPON ITS 60TH ANNIVERSARY WHEREAS, Roanoke County Volunteer Fire Department Company 3, Cave Spring, was founded in 1942; and WHEREAS, the Cave Spring Volunteer Fire Department, consisting of over fifty volunteers, have provided protection for the residents and businesses of southwestern Roanoke County for over sixty years, responding to calls for all types of emergency situations; and WHEREAS, the volunteers of the Cave Spring Volunteer Fire Department have assisted Roanoke County by using donations and fund raisers to help purchase trucks and state of the art equipment to better enable the department to protect the community from loss due to fire and other disasters. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of the citizens of the Cave Spring area, does hereby extend its gratitude and appreciation to the many volunteers of the CAVE SPRING VOLUNTEER FIRE DEPARTMENT on the occasion of their 60th anniversary for their service and dedication to public safety in Roanoke County. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None 1 ABSENT: Supervisor Flora A COPY TE E: hill )�S' I&A) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Rick Burch, Chief, Fire & Rescue AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2003 RESOLUTION 051303-10.b OF APPRECIATION TO THE CAVE SPRING RESCUE SQUAD FOR THEIR SERVICE TO THE COMMUNITY AND IN CELEBRATION OF THEIR 45TH ANNIVERSARY WHEREAS, the Cave Spring Rescue Squad's original thirteen members were sworn in on April 24, 1958, and ran their first call on May 3, 1958, at the Vinton Dogwood Festival; and WHEREAS, the Cave Spring Rescue Squad was first housed in a single car garage next to what is now the Coffee Pot Restaurant on Brambleton Avenue; and WHEREAS, the Cave Spring Rescue Squad continued to purchase rescue trucks, ambulances and equipment and their membership steadily increased as the Cave Spring area experienced rapid growth; and WHEREAS, in 1973, the Cave Spring Rescue Squad purchased the Hurst Jaws of Life hydraulic tools and was one of the first crews in the area to have this new state- of-the-art extrication tool; and WHEREAS, in 1976, the Cave Spring Rescue Squad began work on a new custom-built crash truck which was put into service in 1977 and contained a unique feature which was the power take -off winch located in the front bumper; and WHEREAS, in 1977, the Cave Spring Rescue Squad was one of the first crews in the Roanoke Valley to provide Advanced Life Support (ALS); and WHEREAS, in 1990, the Cave Spring Rescue Squad moved into their new building on Brambleton Avenue which was a joint effort between the squad and Roanoke County; and 1 WHEREAS, in 1998, the Cave Spring Rescue Squad, along with Back Creek, Bent Mountain, and Clearbrook Rescue Squads implemented a Float Medic program to provide increased ALS coverage to South Roanoke County; and WHEREAS, the Cave Spring Rescue Squad has been responsible for helping numerous injured people and saving many lives; and WHEREAS, the Cave Spring Rescue Squad is celebrating its 45th anniversary. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its congratulations and appreciation to the CAVE SPRING RESCUE SQUAD on the occasion of its 45th anniversary; and FURTHER, the Board of Supervisors extends its best wishes for many years of continued service to the community. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora A OPY TESTE: MIA A� Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Rick Burch, Chief, Fire & Rescue FA ACTION NO. A -051303-10x ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 2003 AGENDA ITEM: Request to Appropriate $305,000 for Public Assistance Programs in the Department of Social Services SUBMITTED BY: Dr. Betty McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State has made available an additional $130,000 for VIEW Purchase of Services and Administration and $175,000 for Aid to Families with Dependent Children — Foster Care. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $305,000 to the 02/03 Social Services budget and to appropriate the related revenues from the State. FISCAL IMPACT: No fiscal impact; 100% state funds STAFF RECOMMENDATION: Staff recommends appropriation of $305,000 to the 02/03 Social Services budget for the View Purchase of Services and Administration ($130,000) and Aid to Families with Dependent Children — Foster Care program ($175,000), and to appropriate same revenue from the State. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Betty R. McCrary, Director, Social Services Rebecca Owens, Director, Finance Brent Robertson, Director, Budget John M. Chambliss, Assistant Administrator 2 Yes No Absent Mr. Flora ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Betty R. McCrary, Director, Social Services Rebecca Owens, Director, Finance Brent Robertson, Director, Budget John M. Chambliss, Assistant Administrator 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MAY, 2003, ADOPTED THE FOLLOWING: RESOLUTION 051303-10A REQUESTING ACCEPTANCE OF BRADFORD CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Church Minnix Altizer, McNamara Nays: None Absent: Supervisor Flora A opy Teste. Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 051303-10.d adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with Supervisor Flora absent on Tuesday, May 13, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors Q d 0 z METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. rti I 9 Jferrr.;_ TAX MAP NO._ 0n. I / _ SCALE: 1 "=100' PLAT SHOWING Aceceptance of Bradford Place into the Virginia Department of Transportation Secondary System PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMTTNTTY nFVFT.npMV.rrr T A M-0 ACTION NO. A -051303-10.e ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 13, 2003 Acceptance of Water and Sewer Facilities Serving Miller's Landing Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Miller's Landing, Miller Perkins Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Miller's Landing subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates, PC entitled Miller's Landing, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $20,600.00 and $34,800.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Miller's Landing subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Yes No Absent Mr. Flora ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 61' Water F' 4 t\ Ni 4P Cb !a7- 8" Sanitary Sewer N\ o 4 0)), 4 Cb 6" Water 0 X kbWater .:.8,, Sanitary Sewer f 41 V� or V o rr? h., -4 . � 1 *,, " :bl ' �° �;.�`-�fi ��.� ---•m1 D Jam' �r�"�'.is,-' x,� ,�'Z 47 /* ROANOIKE COUNTY UTILITY DEPARTMENT Miller's Landing Acceptance of Water and Sanitary Sewer Facilities THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MAY, 2003, ADOPTED THE FOLLOWING: RESOLUTION 051303-10.f REQUESTING ACCEPTANCE OF AARONS RUN CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Church Minnix, Altizer, McNamara Nays: None Absent: Supervisor Flora A Copy Teste: h I/? a) (� - (i Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 051303-10.f adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with Supervisor Flora absent on Tuesday, May 13, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors rj 0 G Z m _S O H i5 Z �d 's cr i r m o o m m CL all aa a a i a cm 11C 'O C � n m J cj c v v 0 0 0 0 o 3 � � a tj O O O O G 0 E E O O O `�' O ' C 0. O U. � 0 titL H d 3 v 2 C Z o h � 41 t Fa QZ a � Q z . PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: AARONS RUN CIRCLE LENGTH: 0.15 MI. RIGHT OF WAY: 40 FT. PAVEMENT WIDTH: 28 FT. SERVICE: 11 HOMES ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT WALKERS MEADOW Acceptance of Aarons Run Circle into the Virginia Department of Transportation Secondary System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MAY, 2003, ADOPTED THE FOLLOWING: RESOLUTION 051303-10.g REQUESTING ACCEPTANCE OF KINGS CREST DRIVE, FIELDGATE ROAD AND AVALON CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Church, Minnix, Altizer, McNamara Nays: None Absent: Supervisor Flora A Copy Teste: kj/714)S-49ma) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 051303-10.g adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with Supervisor Flora absent on Tuesday, May 13, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors N) a a O O FJ < v © m r Z '8 A d � rj f r r m m Ca- a C2 o m CIL" 0 c v ry N N v a ni N F t� Q tj E o L E F r 6 O O $ s Ca r a ti 0 r O iL O g r a ti r IL U. a p r - a ii Q r a, ti r a , p � i 7 $ V ; ~ O N A f to _ '/Z 1410 1420 1451 - 141 Aval 1414 _ L5 ' s —1417 - 14 � 1 ~ •� - 1389 �- 1413 1448 ",j� 1445 1408 0 1401 1397 91*1� 1404 1440 1390 1394 1400 1430 - Q o U n -1313 1312 4-) N 1418 - 1309 13Z) 1305 - Total Length: 0. 4 mi. Right of Way: 50 ft. _ Pa t Width: 28 ft. �' e 1404 . mc. l\o. of Houses Served: 17 O • 1301 ' 1384 Scale: 1 "=125' KINGS CREST SECTION 1 ROANOKE COUNTY DEPARTMENT OF Acceptance of Kings Crest Dr., Fieldgate Rd., & Avalon Cr. into the Virginia Department of COMMUNITY DEVELOPMENT Transportation Secondary System.