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HomeMy WebLinkAbout6/10/2003 - Adopted Board RecordsI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION 061003-1 OF CONGRATULATIONS TO WILLIAM R. CHRIMES, PARAMEDIC AND FIREFIGHTER FOR RECEIVING THE 2003 VETERANS OF FOREIGN WARS' FIREFIGHTER GOLD MEDAL AWARD AND THE 2003 STIHL NATIONAL FORESTRY HEROISM AWARD WHEREAS, William R. Chrimes was employed by the Roanoke County Sheriffs Office on March 22, 1999, as a paramedic and transferred to the Fire & Rescue Department as a firefighter and paramedic on January 2, 2001; and WHEREAS, Mr. Chrimes used vacation days during the 2002 summer to participate in a Virginia Department of Forestry program and was sent to Happy Camp, California to work with firefighters managing wildfires in Klamath National Forest; and WHEREAS, Mr. Chrimes demonstrated extraordinary courage when he helped to rescue two firefighters after their fire engine plunged more than 1,200 feet over an embankment; and WHEREAS, Mr. Chrimes is the recipient of two national awards honoring him for his brave, courageous and selfless actions while serving with the Virginia Forestry Department; and WHEREAS, on March 12, 2003, Mr. Chrimes was awarded the Veterans of Foreign War's Firefighter Gold Medal Award for his heroic actions in saving the lives of the firefighters; and WHEREAS, on May 28, 2003, Mr. Chrimes was awarded the Stihl National Forestry Heroism Award, given each year to an individual who works 1 with or devotes a significant portion of their time to the forestry industry and who exhibits acts of bravery and valor. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to WILLIAM R. CHRIMES for receiving the Veterans of Foreign Wars' Firefighter Gold Medal Award and the Stihl National Forestry Award; and FURTHER, the Board expresses their appreciation to Mr. Chrimes for his unselfish actions in assisting his fellow firefighters and for his outstanding service to the citizens of the County of Roanoke. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Rick Burch, Chief, Fire & Rescue 2 ACTION NO. A-061003-2 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Request to approve Memorandum of Understanding and Agreement Between Roanoke County Schools and Parks, Recreation, & Tourism to provide after school childcare programs in elementary schools. SUBMITTED BY: Deborah H. Pitts Assistant Director of Recreation APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On February 25, 2003 Parks, Recreation, & Tourism met with the Board in a work session to present an overview of the After School for Kids (ASK) Program operated by the department in Roanoke County elementary schools and to discuss the Roanoke County School Board's invitation to accept proposals from qualified vendors to provide this service in the future. The Recreation Division created and has operated the ASK program for 15 years and wanted to continue providing the service. Staff submitted a proposal to the schools on March 14 and has been awarded the contract to provide the program at 8 elementary schools serving a total of 12 schools. The contract also allows for program expansion into the remaining schools with the exception of Fort Lewis, Bonsack, and Glenvar Elementary. These schools will host a pilot program offered by the Boys and Girls Clubs of America. Attached is the Memorandum of Understanding (attachment A) outlining the agreement between Roanoke County Parks, Recreation and Tourism and Roanoke County schools. Parks, Recreation, & Tourism is very pleased to have the opportunity to continue this partnership with the school system and to provide quality and affordable licensed childcare for Roanoke County families. We have a long history of working together to provide facilities and services for citizens. The ASK program is just one aspect of that partnership. The attached report (attachment B) is a list of the support we provide to the school system, which highlights the breadth and depth of this partnership. FISCAL IMPACT: No change. ALTERNATIVES: Alternative 1. Approve Memorandum of Understanding for Roanoke County Parks, Recreation and Tourism to operate after school child care in Roanoke County Schools. Alternative 2. Do not approve Memorandum of Understanding for Roanoke County Parks, Recreation and Tourism to operate after school child care programs in Roanoke County schools. STAFF RECOMMENDATION: Staff recommends alternative #1, approving the Memorandum of Understanding for Parks, Recreation and Tourism to operate after school child care programs in Roanoke County schools. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Debbie Pitts, Assistant Director of Recreation Pete Haislip, Director, Parks, Recretion & Tourism Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Debbie Pitts, Assistant Director of Recreation Pete Haislip, Director, Parks, Recretion & Tourism Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Attachment A TPERINMWDENT 0 0 M CE OF DMSION SL 5937 Cove Road RoanoLc, Vi4zln 24019 P—honw (W) 5623700 Fax; (540) 662- 9941 MOMOWNDIJ )M GF UNDERST ANDING AND ACTRETMENT RMWEE,N' ROANOKE COUNITY PARKS, RECREATION AND WUMNI DEPARTIVI ENT AND ROANOKE COUNTY PUBLIC SC110OLS At the request of tho school board, a, coma-ittee Nvasldmeloped by the elementary principals in October 2002,to assess the needs and wants of the selvols, regarding after school prograins. An ad was placed in. the Roanoke Times (in February 19, 2003 requesting interested vendors to secure a Request for Proposal (RFP) with regard to an. after stchool'program, in Roanoke County Schools. for the 2003-20 04 school year. I Six proposals were. received on tylaroh 14,200") af which included a proposal ftom'Roanolce County Parlcq, Recreation andTourisrh Department Roanoke County Public Schools Twees to accclyt the proposal dated 'Marcli.14, 2003 as submitted by the Roanoke County Parks, Rocreation and Tourism Depm-finent to provide an After School Progoun in Roanoke County Schools for the 2003-2004 schoolyear, and that proposal shall become a part of this Memorandum or Understanding and A,,greenient.,. 'I'lie ASK Program is cu=- ntly in place at the following schools and shall continue fbr the 2003-2004 scivol year. Back, Creek, Burlington Green. Valley 14ortnan. L. Horn, Mason's Cove Mt-Ploasant Mountain View Penn Forest The following schoots listed arc served through school bus ww%portation and shall also continue for the 2003-2014 school ycuj,- From Bent Mountain to Back Creek - From Oak Grove to Green Valley From Clearbrook to Penn Forest Prom W. E. Cundiff to Flerman, L. Horn The remaining Roanoke County schoola may be surveyed to determine if there- is an, interest for an,after school program with the exception of Bowmek, Elementary, Glenwar Attachment A Elcni=tary & Fort Lewis Elementary NNfiich'will be served by another Neivlc)r as a pilot program fDr the 2003-2004 school year. Roanoke County, Schoolswou''Id like -die option to have a center foe"- in Roanoke Countv wart from the schools to be, available for parents to bring student,$ dw,ing. inclement weather: It isrecorn,mended that the parents I participating in the ASK prograin be surveyed to deltennine if there is an interest Cor sueb a service,., The After School Program will be evaluated at, all. locations at the end of the 2,003-2004 sehoot year at which time each scliool will be given. tha night to choose, the Program that best suits the needs of the students and parents. Roanoke County Parks, Recreation &'rourism ASK Prograni. Authorized signature Date Roanoke County Public Schools Authorized signature Date E-1 Attachment B Parks and Recreation Support for Roanoke County Schools Park Maintenance on School Owned Joint Use Facilities: Included mowing grass, aerating, seeding, and fertilizing. Adding new infield soils each year. Supply and maintain bases, goals fencing, etc. Clearbrook Elementary Green Valley Elementary Herman L. Horn Elementary Hidden Valley Elementary Burlington Elementary Mount Pleasant Elementary Mountain View Elementary Northside Ballfield Complex School Administration Office (Fall Only) Bent Mountain Elementary Back Creek Elementary Oak Grove Elementary Bonsack Elementary Cave Spring Jr. Practice Area R.C.C.C. A.R. Burton School Athletic Teams Utilizing Park & Recreation Owned and/or Maintained Facilities: 1. Cave Spring High School Girls Varsity and J.V. Softball — Shell Park fields 1 and 3 Boys J.V. Baseball — Starkey Park field 3 Boys and Girls J.V. Soccer — Garst Mill Park/Merriman 2. William Byrd High School Girls J.V. Softball — Goode Park Tennis Team — Stonebridge Tennis Courts 3. Glenvar High School Girls J.V. Softball — Green Hill Park Boys J.V. Baseball — Green Hill Park 4. Northside High School Tennis — Walrond Park 5. Hidden Valley High School Boys Varsity/J.V. Baseball — Starkey 5 Girls Varsity/J.V. Softball — Hidden Valley 1 and 2 Capital Improvements to School Owned Sites (1992 Bond Program): Northside Ballfield Complex $ 114,000 Bonsack Park $ 70,741 Lights — Terrier Field $ 61,295 Lights- RCCC $ 59,495 Tennis Courts — Cave Spring High $ 105,000 Tennis Courts — Northside $ 27,000 General Improvements $ 25,000 (approx.) TOTAL $ 462,521 E-1 Attachment B Parks and Recreation C.I.I.F. Grants to Schools for Facility Improvements: Applicant Description Award Roland Cook Elementary School Playground $10,000 William Byrd High School Restroom — girl's softball $ 4,633 Clearbrook Elementary School Playground (near tennis courts) $ 5,037 Burlington Elementary School Walk track $ 800 Bent Mountain Elementary School School trail $ 1,538 Mountain View Elementary School Paved track $10,000 Northside Fields Concrete dugouts/plaza $10,000 Bent Mountain Elementary School Marsh boardwalk $ 315 Green Valley Elementary School New playground $ 7,000 Mason Cove Elementary School New playground $ 9,000 Back Creek Elementary School Walk trail $ 2,000 Herman Horn Elementary School New playground $10,000 Freedom Playground Playground surfacing $ 7,071 Burlington Elementary School Paved walk trail $ 5,685 Green Valley Elementary School Parking/picnic area $ 962 Cundiff Elementary School Play structure $10,000 Bent Mountain Elementary School Playground $ 6,929 Back Creek Elementary School Playground $10,000 Oak Grove Elementary School Playground $ 6,812 Mason Cove Elementary School Picnic Shelter $ 4,750 Back Creek Elementary School Shelter $ 7,205 Fort Lewis Elementary School Trail $ 4,975 Hidden Valley Junior High School Relocate field #1 $10,000 Glenvar Elementary School Playset $ 5,000 Northside Middle School Bleachers $ 5,000 Oak Grove Elementary School Trail to Park $ 4,800 Mt. Pleasant Elementary School Playground $ 4,800 Mason Cove Elementary School Walking track $ 7,500 Fort Lewis Elementary School Walking track improvements $ 4,200 Green Vallev Elementary School Plavqround improvements $ 3,949 TOTAL $179,961 Additional Support to Schools: 1. After School for Kids (ASK) payment to schools $7,000 per year. 2. Provide soccer goals to High and Middle Schools for spring sports - $12,000 savings. 3. Lining of School football fields. 4. Provide dump truck/operator to haul infield soils and miscellaneous materials for requesting Schools (ex: William Byrd, Northside, Cave Spring, and Hidden Valley). 5. Provide tractors/operators for small construction projects: Renovation of Northside Baseball Field — seed grader for new surface. Grade infield surface and seed new softball field at Glenvar High School. Grading of infield perimeter at Cave Spring High School for infield renovation. 6. Agricultural support to several primary School fields. 7. Maintenance of School tennis courts (trash, nets, fencing, lighting, and hazards): Northside High School Cave Spring High School Bent Mountain Elementary School AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 ORDINANCE 061003-3 AUTHORIZING QUIT -CLAIM AND RELEASE OF A 20' WATER LINE EASEMENT CREATED ON PLAT OF SECTION NO. 5, THE GARDENS OF COTTON HILL, IN PLAT BOOK 19, PAGE 122, AND NOW WITHIN THE BOUNDARIES OF MATISSE LANE ADJACENT TO LOTS 1 AND 2, SECTION NO. 7, TULIPS IN THE GARDENS, PLAT BOOK 24, PAGE 169, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, in order for Matisse Lane to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right- of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT requires quit -claim and release to the Commonwealth of Virginia of all existing easements within the boundaries of Matisse Lane, namely a 20' water line easement, shown and created as "20' W.L.E." on `Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION NO. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 19, page 122; and, WHEREAS, Matisse Lane has since been extended for the development of Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, and the subject water line easement now lies within the boundaries of Matisse Lane, adjacent to Lots 1 and 2 of Section No. 7; and, WHEREAS, it will serve the interests of the public to have the extension of Matisse Lane accepted into the state secondary road system and this release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. 1 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 27, 2003, and the second reading was held on June 10, 2003; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Matisse Lane into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit -claim and release to the Commonwealth of Virginia of the 20' water line easement, shown and dedicated as "20' W.L.E." on 'Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION NO. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, page 122, within the boundaries of Matisse Lane and now lying adjacent to Lots 1 and 2, Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, as shown on Exhibit A attached hereto, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the water lines or pipes, and any related appurtenances or facilities. b. The facilities located within the 40 -foot right-of-way for Matisse Lane, as shown on the above -referenced plats, may continue to occupy the street or highway in the existing condition and location. C. This release is for so long as the subject section of Matisse Lane is used as part of the public street or highway system. 2 4. That the subject easements are not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: L1 (11�) Diane S. Childers Clerk to the Board of Supervisors Cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 3 6 r CTI�N° EKS Sys1121 rj '� P �j69 plat gook -o �� 1 ��D•,� �� 4n 4 S L �' , , Lot 24 o LD i i cy 10,058 Sq.Ft!— I i Existiag ZO' Waterline Easement j (Plat Book 19, Page 122)— to be Vacated Mabse Lane ne $ �ltight-of-Nfiy r�iesJ MpRt Way) � 1 �24',t/mimum Budding Line I Lot 2 14,301 Sq.FL I l ll F,cis so 1- (plot Book 17, p 1 J � I Lot 1 13,972 Sq -FL X43) � i ��•{-� ��� i £semen �--- �/� se age 6 j / 59t 19 plat a°°i / . , I i __------ Wataercourse Oroinage page e t57) (Plat. Book 16, 9 afurol. — _ -- ; oteraourse- 77 7 s fxistinp 50' East Tennessee Cas L ` Company Easement '7 (peed Boak 769, Po9e 55) / and Fence EiI Rea d Coff°) (,gt—of w0y%, 1683— — — Sond°rya — — NOTE 1. THE INTENT OF THIS -PLATS TO SHOW THE EXSR/NG 20' WATERLINE EASEMENT (PLAT BOOK 19, PAGE 122) TO BE VACATED BY THE ROANOKE COUNTY BOARD OF SUPERWSORS 2 THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT 71ME REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON( J. THIS PLAT WAS TAKEN FROM RECORDS DATE: SCALE: COMM. NOa CADD FILE. EXHIBIT SHOWING EXISTING 20' WATERLINE EASEMENT LOCATED WITHIN THE EXISTING RIGHT-OF-WAY "TULIPS IN THE GARDENS" (P.B. 24, PG 169) TO BE VACATED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS PREPARED FOR STRAUSS CONSTRUC71ON CORPORA77ON CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VlRGH%UA 19, 2°os - LUMSDEN ASSOCIATES, P.C. ENGINEERS -SURVEYORS -PLANNERS ROANOKE, VIRGINIA EMBIT A 20°1-°76 F:\20 01 \ 010176\ 0107 8 S S E.D W G 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 ROANOKE, VIRGINIA 24018 E-MAIL• MAIL@WMSDENPC.COM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 ORDINANCE 061003-4 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $13,494.50 by Ordinance 061102-5 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 27, 2003; the second reading was held on June 10, 2003. 1 NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 2% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,764.39 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2003. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Lw_.� , - 3A4L Diane S. Childers Clerk to the Board of Supervisors Cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Joseph Sgroi, Director, Human Resources `a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION 061003-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 10, 2003 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes — May 27, 2003 2. Confirmation of committee appointments to the Clean Valley Council, Library Board, and Parks, Recreation & Tourism Advisory Board 3. Request for appropriation of the 2003-2004 Roanoke Valley Regional School Fund 4. Request for acceptance of federal grant (03-A4226CR02) in the amount of $12,000 from the Department of Criminal Justice Services 5. Request to accept donation of drainage easements from Integrity Windows, Inc. and F&W Properties II, Inc., Vinton Magisterial District 6. Designation of voting delegate to the National Association of Counties Conference July 11 -15, 2003 hat the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: lne n , � rUG[y Diane S. Childers Clerk to the Board of Supervisors Cc: File Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Jimmy Chapman, Police Department Gerald S. Holt, Sheriff Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Patricia M. Radcliffe, Chief Administrator Arnold Covey, Director, Community Development Alfred C. Anderson, Treasurer 2 ACTION NO. A -061003-5.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Confirmation of appointments to the Clean Valley Council, Library Board, and Parks, Recreation & Tourism Advisory Board SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. CLEAN VALLEY COUNCIL At the May 27, 2003 meeting, Supervisor Minnix nominated Dennis "Chip" Harris and Lee B. Eddy, Board Liaison, to serve additional two-year terms. These terms will expire on June 30, 2005. 2. LIBRARY BOARD (APPOINTED BY DISTRICT) At the May 27, 2003 meeting, Supervisor McNamara nominated Sheryl Ricci, Windsor Hills Magisterial District, to complete the unexpired term of David Smith. This four-year term will expire on December 31, 2003. 3. PARKS, RECREATION & TOURISM ADVISORY BOARD (APPOINTED BY DISTRICT) At the May 27, 2003 meeting, Supervisor Altizer nominated Roger Falls, Vinton Magisterial District, to serve an additional three-year term. This term will expire on June 30, 2006. STAFF RECOMMENDATION: It is recommended that the above appointments to the Clean Valley Council, Library Board and Parks, Recreation & Tourism Advisory Board be confirmed. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Clean Valley Council File Library Board File Parks, Recreation & Tourism Advisory Board File I•, Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Clean Valley Council File Library Board File Parks, Recreation & Tourism Advisory Board File I•, ACTION NO. A -061003-5.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Request for appropriation of the 2003-2004 Roanoke Valley Regional School Fund (820) SUBMITTED BY: Patricia M. Radcliffe Chief Administrator/Regional Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The Regional Board budget application for fiscal year 2002-2003 is currently $5,883,778. The proposed application for fiscal year 2003-2004 is $5,972,243 (see attachments). The Regional Program began operation during fiscal year 1986-1987. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County, and Franklin County. Services are provided to children with autism, multiple disabilities, severe disabilities, and hearing impairments. Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County FISCAL IMPACT: Revenue received from participating school divisions is based on a per pupil cost. Program cost for each division is offset through reimbursement from the State Department of Education. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for fiscal year 2003-2004. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Patricia M. Radcliffe, Chief Administrator 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Patricia M. Radcliffe, Chief Administrator 2 Budget Data 2003-04 FY 2003-04 proposed budget $5,972,243 • FY 2002-03 approved budget $5,883,778 • Total increase from FY 2002-03 to FY 2003-04 $88,465 or 2% • Employee Raises Botetourt County Craig County Franklin County Roanoke City Roanoke County Salem City • Increase in Fringe Roanoke County 4% 2.5% 3.5% 2-3% 2% 3.5% 2% (From 28% to 30%) • Overall Personnel increase from FY 2002-2003 to FY 2003-2004 by Locality Botetourt County <$ 33,732> Craig County $ 1,446 Franklin County <$ 6,928> Roanoke City $150,108 Roanoke County $ 31,170 Salem City $ 7,954 • Rate listing comparison Disability 02/03 03/04 Increase Aut $110.57 $137.36 24.23% SD $146.29 $162.80 11.29% Inst.Asst $ 88.61 $ 92.81 4.74% HI $127.54 $173.80 36.27% MD $114.53 $136.15 18.88% Summer $ 57.97 $ 75.35 29.98% /ƒ xxxxxxx § \ 2® k ) N ■ § \ k )@2 )2 §§ } CO § CO) § ) g IL ; ee// (D -E ] ) % § { \ +} ��, G ai � 3 2 } / [- \m )/ƒ\//) - }2E - \ ) . . / « 7/2 ( ® k 2 \ /} \\ /ƒ 3 xxxxxxx § 2® k ) ■ § \ k )@2 )2 §§ } CO § ) g IL ; ee// (D -E ] ) % § ))§ \ . _{[ ��, G IL � 3 2 3 xxxxxxx \ k ) % E k )@2 §§ } �p 3\ @ m \[) E ee// (D -E / oLt �\E\ } > . _{[ \//}\)\ E; e EL \)|} 2 )\C)0/(3 - �®!_ / [- )/ƒ\//) - }2E - •e .27 ) }{) k� « 7/2 ( \ /} \\ \ 2 \ E \ƒ\/ \xxxxxx f ID - Z Q) toQ)to o0 � � e s [ § e0-0 0 Iz- cm ` \ \ ) / 2 # ®Y� 2 E !2 ��(�)/ =g©/ f�eE%; �7EE E =E m= �m=m=: SG J{ °e@ -UJe§`g ))k geE-m[§2 �§}/\) 7- Q)>Eo/ /IL _ ! ■E±/{I\\ )\E3b/\± ,2m k\) zu<mm 3 \ 04 � o � � § C,4R k \ o / �\ �� \7 C ¥E$k n U) 2 C 2$£2 _E ®=cs \ � /En0 \§ 2 0 IL =EE® 0 ± 2 / E\ \ E E \f\\ § •�_ / \ / � � k §\ \ U) f / 2 / k\ >/ -i7/k k cm t » 0 R = \ / / 2 k o ® @ o c c \ E m G } ° 0 § g @ 7�gg CL £� / \^ 0 n \ E s h 5 / E R\ \\ § 6 § » / 9 $ E « \ . / = 2 / § ƒ / \ \ cro2 0 0 /> &\/'0 c �» > / _ � 0 mo w C) ot! 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Z w Q U X x U) Z j W LU w z w O LU U= w CL W+ >- > U .. O W O g > g X W g .+- O o Q Z o w L O 0 N co d' O O co V N I I c+ Ci Co ti W Z W > W w w U- y U LLJ U) >w to w m a d' Z w wLU zz z z In (D -J- 8 W J D W 2 U 2 O H Q H 7 IL 2 O U W H a c a'c i,;, X ACTION NO. A -061003-5.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2003 Request for acceptance the amount of $12,000 Justice Services Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: of federal grant (03-A4226CR02) in from the Department of Criminal The Sheriff's Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement program. This program will provide funds to purchase additional equipment that will further upgrade the Jail Management System software through expansion of IrisScan functionality into the courthouse operations. Two additional IrisScan units will be purchased for the Juvenile and Domestic Relations and Circuit Courts and will be integrated with the IMATS Due to Report Module for more efficient processing of weekenders and delayed reporting inmates. This grant was approved by letter on April 1, 2003. This grant award is for a nine month period from April 1, 2003 through December 31, 2003. FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget. The grant is in the amount of $12,000 in federal funds and $4,000 local cash match for a total of $16,000. No additional funding from the Board of Supervisors is required. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds. VOTE: Supervisor McNamara motion to approve.staff recommendation Motion Approved cc: File Rebecca Owen, Director, Finance Paul M. Mahoney, County Attorney Jimmy Chapman, Police Department Gerald S. Holt, Sheriff 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Rebecca Owen, Director, Finance Paul M. Mahoney, County Attorney Jimmy Chapman, Police Department Gerald S. Holt, Sheriff 2 - Department of Criminal Justice Services 805 East Broad Street,10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Subgrantee-- Date: March 24, 2003 Roanoke County Grant Number -- Grant Period-- 03-A4226CR02 From: 4/1/2003 Through: 12/31/2003 Project Director Project Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Ms. Danial Morris Sheriff County Administrator Finance Director Roanoke County Sheriffs Office Roanoke County Roanoke County 430 E. Clay Street P. 0. Box 29800 P. 0. Box 29800 Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6139 Phone No: (540) 772-2004 Phone No: (540) 772-2020 GRANT AWARD BUDGET Budget Categories DCJS Funds Federal Special Subgrantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. Equipment $12,000 $ 0 $4,000 $16,000 E. Indirect Expenses $ 0 $ 0 $ 0 $ 0 F. Supplies & Other Expenses $ 0 $ 0 $ 0 $ 0 TOTALS $12,000 $ 0 $4,000 $16,000 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. L-Q ,s-,•..o..r..ACo Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acceptant nd the Condition attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, day of -0W , 20 ,63. Signature: 91 41-U Title: Mr. Elmer C. Hodge County Administrator ACTION NO. A -061003-5.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Request for acceptance of federal grant (03-A4226CR02) in the amount of $12,000 from the Department of Criminal Justice Services SUBMITTED BY: APPROVED BY: Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement program. This program will provide funds to purchase additional equipment that will further upgrade the Jail Management System software through expansion of IrisScan functionality into the courthouse operations. Two additional IrisScan units will be purchased for the Juvenile and Domestic Relations and Circuit Courts and will be integrated with the IMATS Due to Report Module for more efficient processing of weekenders and delayed reporting inmates. This grant was approved by letter on April 1, 2003. This grant award is for a nine month period from April 1, 2003 through December 31, 2003. FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget. The grant is in the amount of $12,000 in federal funds and $4,000 local cash match for a total of $16,000. No additional funding from the Board of Supervisors is required. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Rebecca Owen, Director, Finance Paul M. Mahoney, County Attorney Jimmy Chapman, Police Department Gerald S. Holt, Sheriff Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Rebecca Owen, Director, Finance Paul M. Mahoney, County Attorney Jimmy Chapman, Police Department Gerald S. Holt, Sheriff -f— H Department of Criminal Justice Services 805 East Broad Street,10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Subgrantee-- Date: March 24, 2003 Grant Number— Roanoke County Grant Period-- 03-A4226CR02 From: 4/1/2003 Through: 12/31/2003 Project Director Project Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Ms, Danial Morris Sheriff County Administrator Finance Director Roanoke County Sheriffs Office Roanoke County Roanoke County 430 E. Clay Street P. 0. Box 29800 P. 0. Box 29800 Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6139 Phone No: (540) 772-2004 Phone No: (540) 772-2020 GRANT AWARD BUDGET This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. cxl� Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acte tanc nd the Condition attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this PYA day of , 20a3. Signature: Title: Mr. Elmer C. Hodge County Administrator DCJS Funds Federal Special Subgrantee Match TOTALS Budget Categories A. Personnel $ 0 $ 0 $ 0 $ 0 --onsultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. Equipment $12,000 $ 0 $4,000 $16,000 E. Indirect Expenses $ 0 $ 0 $ 0 $ 0 F. Supplies & Other Expenses $ 0 $ 0 $ 0 $ 0 TOTALSI $12,000 $ 0 $4,000 1 $16,000 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. cxl� Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acte tanc nd the Condition attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this PYA day of , 20a3. Signature: Title: Mr. Elmer C. Hodge County Administrator ACTION NO. A -061003-5.d ITEM NO . 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Donation of drainage easements from Integrity Windows, Inc. and F&W Properties II, Inc. to the Board of Supervisors of Roanoke County, Vinton Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements to the Board of Supervisors for drainage purposes on property of Integrity Windows, Inc. and F&W Properties II, Inc. in connection with the development of Valley Gateway Business Park in the Vinton Magisterial District of Roanoke County. (a) Donation of a drainage easement, twenty feet (20') in width, and a basin access easement, twenty feet (20') in width, from Integrity Windows, Inc. (Tax Map No. 50.01-1-5) as shown on plat prepared by Hayes, Seay, Mattern & Mattern, Inc., dated May 27, 2003, a copy of which is attached hereto as Exhibit A. (b) Donation of a drainage easement, twenty feet (20') in width, from F&W Properties II, Inc. (Tax Map No. 50.01-1-5.5) as shown on plat prepared by Hayes, Seay, Mattern & Mattern, Inc., dated May 27, 2003, a copy of which is attached hereto as Exhibit A. The location and dimensions of these easements have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donations. 1 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Z, / ✓N �1 td N I ` �� ` i i I 11 C Y Lu- z Wq) - z 1-4) �3m C4 04 U14) ) -u4 . �. S t ti! o� C Y N t ti! ^8 m 3oli� N N. C Y ACTION NO. A -061003-5.e ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: June 10, 2003 Designation of voting delegate to the National Association of Counties Conference, July 11 - 15, 2003 Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties Annual Conference will be held July 11- 15, 2003, in Milwaukee, Wisconsin. Treasurer Alfred C. Anderson has advised that he plans to attend this conference and is willing to serve as the voting delegate for Roanoke County at the business meeting. The Credentials Identification Form must be returned to NACo by June 20, 2003. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors confirm the designation of Alfred C. Anderson to serve as Roanoke County's voting delegate and that the credentials form be forwarded to NACo. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Alfred C. Anderson, Treasurer Credential Committee 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Alfred C. Anderson, Treasurer Credential Committee 2 ■ NACo 2003 Credentials (Voting)) 38553 Identification Form Please complete and return this form by June 20th to: NACo, Attn: Emily Landsman, 440 First Street, NW, Washington, DC 20001 or fax it to Emily Landsman, at (202) 393-2630 by June 20th or have the voting delegate(s) cavy it with them to the conference and present it at the Credentials Desk. r�m�i��orrr���a■ Designated Delegate First Name Last Name ALf2�D P���11.S0VV First Alternate First Name Last Name Second Alternate First Name Last Name This form must be signed by the Chief Elected Official from your county. Submissions without an app7r==f7 t be accepted. Signature: (04107 Judge/MayorSignature Required State [k] Check here if you do not wish the State Association Representative to pick up your credentials and vote on your behalf in lieu of your county/parish/borough voting. F-] Check here if you wish to vote by proxy. If checked, list the county/parish/borough to cast your votes below. The proxy must have at least one paid registrant for NACo's Annual Conference. allowed to cast my votes 0 6+r" 4 -//a3 ■ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF JUNE 2003, ADOPTED THE FOLLOWING: RESOLUTION 061003-5.f REQUESTING ACCEPTANCE OF MATISSE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None A Copy Teste: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 061002-5.f adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on June 10, 2003. Diane S. Childers, Clerk Roanoke County Board of Supervisors ■ .a \ | £ ƒ\ 2 o 4zr- . / / / Im � \ G � $ � a ■ a i& §� � | } . . 7 . ! 2 � , /-41. . } / / CL all § -.4Z CL' ' 2' 9 a /Ir \ \ cc e \ ƒ 8 } ƒ e \ a—ƒ CL CL $ . � /y/ =-- n 3 - .a \ | £ METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. 64 - \ \ \ 1 1 \ y - y Tulips in the Gardens Length: 0.1679 Miles No. of Homes Served: 23 TAX MAP NO.— 96_07 C SCALE: 1 „=200' PLAT SHOWING Aceceptance of Matisse Lane into the Virginia Department of Transportation Secondary System PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 05-28-03 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION 061003-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES NAYS: Supervisors Flora, Church, Minnix, Altizer, McNamara None cc: File Closed Meeting File A COPY TESTE: - b -1) J A, , ( 16441� Diane S. Childers, Clerk to the Board of Supervisors