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HomeMy WebLinkAbout6/24/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 RESOLUTION 062403-1 ACCEPTING FOR PUBLICATION AND CONCEPTUAL PHASE CONSIDERATION THE UNSOLICITED PROPOSAL FROM NORTHROP -GRUMMAN FOR THE CONSTRUCTION OF A NEW PUBLIC SAFETY COMMUNICATIONS CENTER UNDER THE PUBLIC-PRIVATE EDUCATION FACILITIES AND INFRASTRUCTURE ACT OF 2002 WHEREAS, the Public -Private Education Facilities and Infrastructure Act of 2002 (PPEA) allows the Roanoke County to create a public-private partnership to develop projects for public use; and WHEREAS, by Resolution 051303-4 the Board of Supervisors of Roanoke County adopted procedures for the implementation of the PPEA by Roanoke County; and WHEREAS, Northrop -Grumman Mission Systems has submitted an unsolicited proposal under the provisions of the PPEA to construct an emergency communications/public safety center for Roanoke County; and WHEREAS, the County Administrator has reviewed this unsolicited proposal and has recommended to the Board of Supervisors this unsolicited proposal be formally accepted for review, NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is a public need for an emergency communications/public safety center for Roanoke County. 1 2. That it chooses to accept the Northrop -Grumman Mission Systems unsolicited proposal for publication and conceptual phase consideration. 3. That it will proceed to use procedures developed that are consistent with procurement of other than professional services through "competitive negotiation", since doing so is likely to be advantageous to the County and the public based upon either (1) the probable scope, complexity or urgency of need, or (ii) the risk sharing, added value, increase in funding or economic benefit from the project would otherwise not be available. The scope and complexity of the development of an emergency communications center, information technology facility, and public safety center requires an innovative approach, such as competitive negotiation, to the design and construction of a new building as well as installing in that building up-to-date IT and communications equipment, and software to integrate that equipment to address the public safety needs of the citizens of Roanoke County. The replacement of an aging structure and obsolete technology and equipment in conjunction with the scope and complexity of the development of this project are such that competitive negotiation is necessary. 4. That the County Administrator, or an Assistant County Administrator, is directed to post and publish the required notice thus allowing an opportunity for competing preliminary proposals to be submitted. Due to the complexity of the proposed project and the County's desire to encourage competition, the notice shall state that competing proposals must be submitted on or prior to September 15, 2003 to be considered, rather than the minimum of 45 day allowed by the Commonwealth of Virginia's Public Private Educational 2 Facilities and Infrastructure Act. The County Administrator is also authorized and directed to take such other actions as may be necessary to implement this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: &" 9. 9-,� Brenda J. Hcffton, CMC Deputy Clerk to the Board Cc: File Dan O'Donnell, Assistant County Administrator Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development Janet Scheid, Chief Planner '< TENTATIVE PPEA PROCESS SCHEDULE June 24, 2003 Board accepts Northrop -Grumman Proposal for "Publication and Conceptual Design Phase." July 1, 2003 Notice / Advertisement placed allowing other firms to submit preliminary proposals. September 15, 2003 County Administrator accepts other preliminary proposals for review. October 2003 County Administrator may recommend other proposals to be moved on to "Conceptual Design Phase" by Board. February 2004 Firm(s) complete conceptual design phase proposals. February — June, 2004 Competitive Negotiations to select winning proposal June / July, 2004 Board Action to select final firm subject to "Comprehensive Agreement" being negotiated. Sept. / Oct. 2004 Comprehensive Agreement between winning firm and County approved by the Board. NOTES: No obligation on the part of the County is made until the Comprehensive Agreement is negotiated and approved by Board. Construction expected to begin late 2004. ACTION NO. A-062403-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2003 AGENDA ITEM: Request for Approval of Vehicle Replacement Policy SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Vehicle replacement has been handled in the past through a combination of available funding in departmental budgets, special requests to the Board, and occasional budget allocations. During the recent budget process, the Board participated in a work session reviewing past practices, and directed Staff to prepare a vehicle replacement policy including a process and criteria for replacing vehicles and funding mechanisms. The County Administrator designated the Director of General Services to develop and administer a vehicle replacement policy. Under her direction, a team comprised of the two assistant County Administrators and the heads of impacted departments has met for several months and drafted a policy for approving, prioritizing and funding vehicle replacements. A copy of that policy is attached. The Team codified the informal process which has been used in the past, and identified options for obtaining vehicles, including leasing and purchasing program cars from dealers and rental agencies. Additionally, the policy includes several recommended funding sources, and a process for ranking vehicles which are being replaced. The Team used these criteria in recommending replacement vehicles for the upcoming budget year. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: Action File Anne Marie Green, Director of General Services Rebecca Owens, Director, Finance Wanda Riley, Executive Secretary, Policy Manual Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Action File Anne Marie Green, Director of General Services Rebecca Owens, Director, Finance Wanda Riley, Executive Secretary, Policy Manual PURPOSE COUNTY OF ROANOKE ROANOKE, VIRGINIA SUBJECT: Vehicle Replacement Policy POLICY NUMBER PAGE 1 OF 3 GS001 DATE ISSUED LAST DATE REVISED July 1, 2003 July 1, 2003 AUTHORIZATION To provide a procedure for approval and funding of replacement vehicles, both during the budget process and throughout the fiscal year. DEFINITIONS Vehicle Replacement Committee — committee charged with reviewing and prioritizing requests for replacement and additional vehicles and allocating available funding. The committee consists of the Assistant County Administrators, the budget manager, the Sheriff, and the heads of the following departments: police, fire and rescue, parks and recreation, general services, real estate assessment and community development. The Director of General Services shall serve as the chair for the committee, and is responsible for administering the Vehicle Replacement Policy. Vehicle Replacement Fund — money available outside departmental budgets for replacing vehicles. This funding includes proceeds from surplus auctions, special appropriations, savings from refinancing bonds, and other sources as determined by the Board of Supervisors. POLICY On an annual basis as part of the budget process, the Vehicle Replacement Committee will review departmental requests for new and replacement vehicles. The requests will be ranked by the committee based on the following criteria: Programmatic need for vehicle: If the request is for a replacement vehicle, the committee will determine whether a vehicle is still necessary in that particular function, based on programming and service delivery needs provided by the appropriate Department Head. If the request is for additional vehicles, the committee will determine whether the request meets at least one of the following criteria: SUBJECT: Vehicley I POLICY NUMBER DATE ISSUED I LAST REVISION DATE: I Page 2 of 3 Replacement Polic GS001 July 1, 2003 July 1, 2003 1. Additional vehicles or equipment are necessary to carry out the work of County Government. 2. An inadequate number of suitable vehicles exist either in a department or in vehicles awaiting the surplus auction. 3. The cost of reimbursement to an employee for use of a personal vehicle is equal to or greater than the cost of purchasing and maintaining a vehicle by the department. 4. Demonstrable significant performance enhancement or economic benefit to the County of Roanoke is gained by adding to fleet. Replacement Criteria: When the request is to replace an existing vehicle, the committee will consider the following criteria: Age and mileage: Sedans and SUVs — emergency 100,000/5 years Sedans and SUVs — non -emergency 150,000/9 years Pick up trucks 150,000/9 years Vans 150,000/9 years Dump Trucks, single axle 120,000/9 years Refuse Trucks 150,000/8 years This does not include fire and rescue equipment, which has a separate set of criteria approved by the Department and the Volunteer Chiefs Board. Life time maintenance: If the life time maintenance cost of the vehicle is more than half the replacement cost, the vehicle should be strongly considered for replacement. Purchasing Criteria: The Committee will review the cost of the proposed new or replacement vehicle and determine whether a smaller and/or more economical vehicle should be substituted. Included in this review should be a comparison of state contract prices, "program car" prices from dealers, and lease or lease/purchase options. SUBJECT: Vehicle POLICY NUMBER DATE ISSUED j LAST REVISION DATE:Page 3 of 3 Replacement Policy GS001 July 1, 2003 July 1, 2003 Funding: Budget Process: After approving and prioritizing the vehicles to be purchased, the committee will review the funding available in the Vehicle Replacement Fund and determine whether additional funding should be requested during the budget process. If additional funding is requested but not approved, the Committee will be responsible for allocating the available funds, based on the prioritized list. During the Fiscal Year: If the need arises during the fiscal year for a new or replacement vehicle, the appropriate Department Head will forward the request to the Director of General Services for review by the Vehicle Replacement Committee. The Committee shall use the criteria set forth above in deciding whether to approve the request. If the Vehicle Replacement Fund was depleted during the budget process, departments will be responsible for either funding the vehicle or making a special request to the Board of Supervisors. ACTION NO. A-062403-3 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2003 AGENDA ITEM: Reappointment of Special Assistant for Legislative Relations, authorization to continue an agreement, and an appropriation of funds COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This action reappoints A. R. Pete Giesen, Jr. as Roanoke County's Special Assistant for Legislative Relations. It also continues the agreement with Mr. Giesen previously approved. Finally, it appropriates funds for this agreement from the Unappropriated Balance. FISCAL IMPACTS: The County will pay James Madison University for the services of the Special Assistant at a rate of $15,000 annually. In addition, the County will reimburse the Special Assistant for certain expenses in an amount not to exceed $3,000. STAFF RECOMMENDATION: It is recommended that the Board (i) reappoint A. R. Pete Giesen, Jr., as Special Assistant for Legislative Relations, and (ii) appropriate $18,000 from the Board's Unappropriated Balance for these purposes. VOTE: Supervisor McNamara motion to approve staff recommendation (reappoint A.R. Pete Giesen, Jr., as Special Assistant for Legislative Relations and appropriate $18,000 from the Board Contingency Fund) cc: Action File Paul Mahoney, County Attorney Rebecca Owens, Director, Finance oil Motion Approved Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Action File Paul Mahoney, County Attorney Rebecca Owens, Director, Finance oil Motion Approved AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 ORDINANCE 062403-4 AUTHORIZING CONVEYANCE OF A 0.118 ACRE PARCEL OF LAND TO THE COMMONWEALTH OF VIRGINIA IN CONNECTION WITH IMPROVEMENTS TO HARDY ROAD FOR THE VINTON BUSINESS CENTER IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, the Town of Vinton has undertaken various public improvements associated with development of the Vinton Business Center, including the widening of Hardy Road; and, WHEREAS, the Hardy Road improvements have required the acquisition of parcels of real estate from the adjacent property owners to provide adequate width for the road project, with the conveyances being made to the locality in which the property is located; and, WHEREAS, by deed dated August 2, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, as Instrument#200222848, Gerald H. Clark and Ruby D. Clark conveyed a 0.118 -acre parcel of land to Roanoke County, Virginia, for said road widening; and, WHEREAS, the Clarks have raised concerns about access to their property until such time as the road improvements are completed; and, WHEREAS, staff has coordinated with the Virginia Department of Transportation, the Town of Vinton, and the Clarks to resolve the issue by conveyance of the 0.118 -acre parcel to the Commonwealth of Virginia, thus providing the Clark's with public road frontage; and, WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke 1 County, a first reading of this ordinance was held on June 10, 2003; and a second reading was held on June 24, 2003. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been, and hereby is, declared surplus and is being made available for other public uses by conveyance to the Commonwealth of Virginia for the Hardy Road improvements; and, 2. That conveyance of the parcel of land, consisting of 0.118 acre, adjacent to Hardy Road along the front of the property of Gerald H. Clark and Ruby D. Clark (Tax Map No. 71.07-1-44) in the Vinton Magisterial District of the County of Roanoke, having been acquired by Roanoke County, Virginia, from the Clarks in deed dated August 2, 2002, and recorded in the aforesaid Clerk's Office as Instrument #200222848, to the Commonwealth of Virginia is hereby authorized and approved, subject to specification that Gerald H. Clark and Ruby D. Clark shall have access to their adjacent parcel (Tax Map No. 71.07-1-44), upon compliance with VDOT entrance permitting requirements. 3. That the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this conveyance of property, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: 2 AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. H on, CMC Deputy Clerk to the Board Cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation 3 c e �( Gerald H. & o Ruby D. Clark z D.B. 1471, PG. 1598 I Tax # 71.07-01-44 N 2.562 Acres (Deed) i i i i i Charles Dewey Mitchell D.B. 1117, PG. 172 oD —0.118 Acres (R/W) � Tax # 71.07-01-45 = Z 2.444 Acres (Net) ( NO a z� o, • L6 100' Wide � APCO Easement / / / o -�d a �- to / v O p tD Lj / O I o n M Proposed / - R/W Line � c�� E 0 / / 0.118 AC 9 x . / Proposed R/W w `° ° DD "f.p,2„E o \ JLEGEND FE PROPERTY LINE R/W RIGHT OF WAY LINE R RD Y RO" �ARIEg'4D , Pq�EMEIN relm. SHADED AREA DENOTES STREET RIGHT—OF—WAY TO' BE ACQUIRED. PERMANENT STREET RIGHT—OF—WAY AREA — 5,126 SQ. FT. (0.118 AC.) o,R Dr � v DAVID A. PERFATER No. 1$47 LMD SURV 0 ,V MATTERN & CRAIG, INC. 701 FIRST STREET ROANOKE, VIRGINIA 24016 TELEPHONE (540)345-9342 STREET RIGHT—OF—WAY BEING GRANTED TO ROANOKE COUNTY BY GERALD H. & RUBY D. CLARK ROANOKE COUNTY, VIRGINIA SCALE: 1 " = 40' DATE: DEC. 6, 2001 E%HIBIT A TAX NO, 71.07-01-44 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 24, 2003 ORDINANCE 062403-5 AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH NEWPIPE, INCORPORATED, FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106- 13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Behavioral Health Care on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, one of the commercial leases assumed at the time of purchase was with Trading Worldcom Incorporated/Seth Longo, for 300 square feet of office space in Suite 212 on the second floor of the building, and said lease has expired; and, WHEREAS, NewPipe, Incorporated ("NewPipe"), a new company being operated by Seth Martin, formerly Seth Longo, has negotiated with staff to continue leasing the premises for a period of one year from April 1, 2003, at a rental of $370.71 per month, with the option to renew the lease for an additional year at $400.00 per month; and WHEREAS, the lease agreement with NewPipe would include provision for payment of back rent due on the premises by July 1, 2003; and, WHEREAS, it would serve the public interest to continue leasing the premises to NewPipe in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on May 27, 2003; and the second reading was held on June 24, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of 300 square feet of office space in Suite 212 at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to NewPipe, Incorporated for a period of one year at an annual rental of $4,448.52, payable monthly in the amount of $370.71, commencing as of April 1, 2003, and ending on March 31, 2 2004, with the option for NewPipe to renew said lease for an additional period of one year at an annual rental of $4,800.00, together with provision for payment by NewPipe of back rent in the amount of $5,004.71, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTS: A0411— Brenda J. Holton, CMC Deputy Clerk to the Board Cc: File Paul M. Mahoney, County Attorney Rebecca Owens, Director, Finance Anne Marie Green, Director of General Services 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 RESOLUTION 062403-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 24, 2003 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes — June 10, 2003 2. Confirmation of committee appointments to the Parks, Recreation and Tourism Advisory Commission (Appointed by District), Roanoke Valley - Alleghany Regional Commission, and Roanoke Valley Convention and Visitors Bureau Board of Directors 3. Resolution of appreciation upon the retirement of Elizabeth C. Angel after twenty years of service 4. Resolution in support of participation in the Fifth Planning District Regional Alliance and in support of the distribution mechanism of Regional Competitiveness Funds 5. Resolution in support of rail alternatives to complement planned improvement to Interstate 81 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: & q h�L� - Brenda J. Hoffon, CMC Deputy Clerk to the Board Cc: File Joesph Sgroi, Director, Human Resources Gerald S. Holt, County Sherrff 2 ACTION NO. A -062403-6.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2003 AGENDA ITEM: Confirmation of appointments to the Parks, Recreation & Tourism Advisory Commission (Appointed by District), Roanoke Valley -Alleghany Regional Commission and Roanoke Valley Convention and Visitors Bureau Board of Directors SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. PARKS, RECREATION & TOURISM ADVISORY COMMISSION (APPOINTED BY DISTRICT) At the June 10, 2003 meeting, the following nominations were made: (1) Supervisor Flora nominated Deborah George, Hollins District, to serve an additional three-year term which will expire on June 30, 2006. (2) Supervisor McNamara nominated Paul Bailey, Windsor Hills District, to serve an additional three-year term which will expire on June 30, 2006. 2.. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION At the June 10, 2003 meeting, Supervisor McNamara nominated J. Lee Osborne to serve an additional three-year term which will expire on June 30, 2006. 3. ROANOKE VALLEY CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS E At the June 10, 2003 meeting, it was the consensus of the Board to reappoint Elmer C. Hodge to an additional three-year term which will expire on June 30, 2006. STAFF RECOMMENDATION: It is recommended that the above appointments to the Parks, Recreation & Tourism Advisory Board, Roanoke Valley -Alleghany Regional Commission and Roanoke Valley Convention and Visitors Bureau Board of Directors be confirmed. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Parks, Recreation & Tourism Advisory Commission File Roanoke Valley -Alleghany Regional Commission File Roanoke Valley Convention and Visitors Bureau Board of Directors File 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Parks, Recreation & Tourism Advisory Commission File Roanoke Valley -Alleghany Regional Commission File Roanoke Valley Convention and Visitors Bureau Board of Directors File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 RESOLUTION 062403-6.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ELIZABETH C. ANGEL, SHERIFF'S OFFICE WHEREAS, Elizabeth C. Angel was employed by Roanoke County in the Sheriffs Office as a cook for the jail on April 4, 1983, and subsequently became a Deputy Sheriff for Prisoners and Confinement; and WHEREAS, Deputy Sheriff Angel retired from Roanoke County on June 1, 2003, after twenty years and two months of service; and WHEREAS, Deputy Sheriff Angel has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ELIZABETH C. ANGEL for more than twenty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: 1 AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Ho on Deputy Clerk to the Board Cc: File Gerald S. Holt, County Sheriff Joseph Sgroi, Director, Human Resources Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 RESOLUTION 062403-6.c IN SUPPORT OF PARTICIPATION IN THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE AND SUPPORT OF THE DISTRIBUTION MECHANISM OF REGIONAL COMPETITIVENESS FUNDS WHEREAS, the Fifth Planning District Regional Alliance was created in 1997 by local governments to promote increased levels of inter jurisdictional cooperation in order to improve the region's economic competitiveness; and WHEREAS, the County of Roanoke is currently a participating member government of the Fifth Planning District Regional Alliance; and WHEREAS, the Regional Alliance is making application to re -qualify as a regional competitiveness partnership under the 1996 Regional Competitiveness Act (RCA); and WHEREAS, the Regional Competitiveness Act requires that each participating local government within the region must approve by resolution: (1) its intent to continue participating in the Regional Alliance and (2) a methodology for the distribution of incentive funds under the RCA. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia agrees to participate in the Fifth Planning District Regional Alliance with other local governments in the region; and furthermore, approves the allocation of any regional competitiveness funds be paid to the Fifth Planning District Regional Alliance to be used to help implement the regional programs and projects as presented in the Regional Economic Strategy (adopted by the Alliance in July 2002). On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: 1 AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: &-&4� Q. &4' Brenda J. H Iton, CMC Deputy Clerk to the Board Cc: File Wayne Strickland, Secretary to the Fifth Planning District Regional Alliance 9 t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 RESOLUTION 062403-6.d SUPPORTING RAIL ALTERNATIVES TO COMPLEMENT PLANNED IMPROVEMENTS TO INTERSTATE 81 WHEREAS, the 1-81 corridor is increasingly the route of choice for trucks traveling between the northeast and the south and southwest because of congestion on 1-95 and expanding shipments generated by the North American Free Trade Act; and WHEREAS, two multi -national corporations, Halliburton and Fluor Corporations, have submitted proposals to the Virginia Department of Transportation (VDOT) to expand the number of lanes and other appurtenances on 1-81; and WHEREAS, Norfolk -Southern Corporation estimates that seventy percent (70%) of truck traffic on 1-81 passes through Virginia to destinations south or north; and WHEREAS, the minimal rail freight proposals included in the Star Solutions and Fluor Public Private Partnership Act proposals do not adequately address rail freight potential in the whole 1-81 corridor; and WHEREAS, these same proposals provide no option for passenger rail, although upgrading the corridor's main rail line secures the passenger rail option; and WHEREAS, the Commonwealth of Virginia is now planning the future of the 1-81 corridor, those decisions containing dramatic impacts for the future of western Virginia; and WHEREAS, the Commonwealth of Virginia's decision on this corridor will determine whether 1-81 and connecting interstates will become a multi -state "East Coast Truck By -Pass;" and WHEREAS, the increased use of railroads to move freight will improve safety by reducing dangerous vehicular congestion on 1-81, improve energy conservation by reducing the amount of diesel fuel consumed for freight transportation, and improve the 1 health of people and other forms of life in western Virginia by dampening the rate of increase in diesel engine -generated toxic emissions along 1-81; and WHEREAS, the creation of additional freight rail capacity paralleling 1-81, in Virginia and Tennessee, may spur creation of new freight rail capacity nationwide, resulting in more shipping options at lower cost for the Nation's businesses. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby express its support for the development and promotion of rail freight and passenger service parallel to 1-81, to complement limited highway -widening and to move a large volume of the long-distance freight traffic from trucks on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE:4A/6- Brenda A"!g J. Holton, CMC Deputy Clerk to the Board Cc: File Wayne Strickland, Executive Director, Roanoke Valley -Alleghany Regional Commission Paul Mahoney, County Attorney Arnold Covey, Director, Community Development r; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 RESOLUTION 062403-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TnESTE: Brenda J. Holton, CMC Deputy Clerk to the Board Cc: File Closed Meeting File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 24, 2003 RESOLUTION 062403-8 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 2003-2004. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $126,990.04 to $129,529.84. 2. That the annual salary for the County Attorney shall be increased from $108,128.65 to $110,291.22. 3. That the effective date for the establishment of these salaries shall be July 1, 2003. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Ho ton, CMC Deputy Clerk to the Board Cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Joseph Sgroi, Director, Human Resources Ragena Jordan, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 ORDINANCE 062403-9 DECLARING THREE PARCELS OF REAL ESTATE TO BE SURPLUS AND DONATING SAME TO HABITAT FOR HUMANITY; NAMELY PROPERTY LOCATED AT 5441 STEARNES AVENUE (TAX MAP NOS. 87.14-1-4,5, AND 6) BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale or donation, is hereby declared to be surplus. 2. That a public notice regarding the donation of this surplus real estate was advertised in the Roanoke Times & World News on June 10 and June 17, 2003; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on June 10, 2003, and the second reading and public hearing were held on June 24, 2003, concerning the disposition of the following parcels of real estate identified as follows: 5441 Stearnes Avenue (3 lots) Lot 19, Crescent Heights — Tax Map No. 87.14-1-4 .11 acre, Starkey — Tax Map No. 87.14-1-5 Lot 17, Crescent Heights — Tax Map No. 87.14-1-6 4. That said properties are hereby donated to Habitat for Humanity upon the following conditions: (1) The structure built on the lot will be a two-story, three bedroom home. (2) The building will include an unfinished basement. (3) The driveway will be on site. (4) The lot will be landscaped in accordance with the surrounding homes. (5) The building will have a septic tank and if this is not possible, it will be connected to the County sewer system. (6) The building will have air conditioning. (7) The building will be developed in substantial conformity with the plans in the Board's agenda and the conceptual plan (Attachment A, 1 Enclosure 3). 5. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which will be on form approved by the County Attorney. 6. That this ordinance will be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance with seven conditions, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: &4IJA Q. &ZAi� Brenda J. olton, CMC Deputy Clerk to the Board Cc: File Paul Mahoney, County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Rebecca Owens, Director, Finance William E. Driver, Director, Real Estate Valuation 2 Attachment A HABITAT FOR HUMANITY TWO STORY THREE BEDROOM HOUSE PLAN (Enclosure 3) Living space of 1200 square feet First Floor Living Room Dining Room Kitchen with stove, refrigerator and double sink. Pantry Half Bathroom Laundry Room with washer and dryer Heat Pump with A/C Water Heater 20 foot wide by 8 foot deep front porch 10 foot wide by 8 foot deep rear porch Second Floor Three Bedrooms Full Bathroom Extra sink off master bath Loft Outside Detached 8 foot by 8 foot storage shed Concrete sidewalk Gravel driveway Note 1 Attachment A z° m � a d 79 M m '� ENCLOSURE (3) C E ift" ~' o J t Ad low G N 1 ci=¢ 79 M m '� ENCLOSURE (3) J Z z J Z coo i whw- OF a�w ¢� LL pi- U� �QU Q00 gy=p U! -a NCO =O m U) �N > LU0Ma r`O37 Cn> Attachment A z 0 W J L11 F - LL LU J 53 V/ C: O -i Co i z 0 W J �t I II uj 19 Q N 0 U M 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 24, 2003 ORDINANCE 062403-10 TO CHANGE THE ZONING CLASSIFICATION OF A 3.6 -ACRE TRACT OF REAL ESTATE LOCATED AT 7944 PLANTATION ROAD AND 8008 PLANTATION ROAD (TAX MAP NOS. 27.06-4-17 AND 18) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 AND 1-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF HOLLLINS HOSPITALITY, LLC WHEREAS, the first reading of this ordinance was held on May 27, 2003, and the second reading and public hearing were held June 24, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 3, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.6 acres, as described herein, and located at 7944 Plantation Road and 8008 Plantation Road (Tax Map Numbers 27.06-4-17 and 18) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, and 1-1, Conditional Industrial District to the zoning classification of C-2, General Office District. 2. That this action is taken upon the application of Hollins Hospitality, LLC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 1 (1) The property which is the subject of the rezoning will be developed in substantial conformity with the Concept Plan, dated April 25, 2003, prepared by Lumsden Associates, P.C., subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. (2) For 40 feet along the south/southwest property line, adjacent to the Bach and Newbern property, there shall be tree plantings to screen the view from Carvin Street. 4. That said real estate is more fully described as follows: Tax Map No. 27.06-4-17 — 0.83 acres Beginning at Corner #1, said point located on the westerly right-of-way of Plantation Road, said point also being the northeasterly corner of property of P D Lodging Associates, LLC, (DB 1535, page 1697); thence leaving Plantation Road and with P D Lodging, S. 60 deg. 43' 35" W. 167.14 feet to Corner #2, said point being the northeasterly corner of 1.29 acre portion of Lot 16, Waldron Court, Section 1; thence leaving P D Lodging and with Waldron Court, Lot 16, Section 1, S. 59 deg. 40' 00" W. 48.32 feet to Corner #A, said point being the southeasterly corner of property of Florence Marie Peters; thence leaving Waldron Court and with Peters, N. 30 deg. 45' 00" W. 201.48 feet to Corner #6, said point being the southwesterly corner of property of Georgia B. McDaniel; thence leaving Peters and with McDaniel, N. 82 deg. 48' 08" E. 259.27 feet to Corner #7, said point located on the westerly right-of-way of Plantation Road; thence leaving McDaniel and with Plantation Road, S. 18 deg. 29' 47" E. 104.94 feet to Corner #1, the place of beginning. Tax Map No. 27.06-4-18 — 2.705 acres Beginning at Corner #3, said point being the northwesterly corner of 1.29 acre portion of Lot 16, Waldron Court, Section 1, said point also located at the terminus of Carvin Street, and said point also located on the southerly boundary of property of Bach and Newbern (DB 1431, page 648); thence leaving Waldron Court and Carvin Street and with Bach and Newbern for the following 2 courses: N. 30 deg. 45' 00" W. 453.23 feet to Corner #4; thence S. 58 deg. 50' 00" E. 258.85 feet to Corner #5, said point being the northwesterly corner of Georgia B. McDaniel property; thence leaving Bach and Newbern and with McDaniel for the following IN course, S. 30 deg. 45'00" E. passing Corner #6 at 255.57 feet, in all 457.05 feet to Corner #4, said point located at the southwesterly corner of property of Hollins Hospitality, LLC, said point also located on the northerly boundary of 1.29 acre portion of Lot 16, Waldron Court, Section 1; thence leaving Hollins Hospitality, LLC and with Waldron Court, Section 1, S. 59 deg. 40' 00" W. 307.16 feet to Corner #3, the place of beginning. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTS: A�Aq" Al"4_1 Brenda J. Holton, CMC Deputy Clerk to the Board Cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Real Estate Valuation ROANOKE COUNTY Applicants Name: Hollins Hospital-ity DEPARTMENT OF Zoning: R 1 Proposed Zoning: C2 COMMUNITY DEVELOPMENT Tax Map No. 27.06-4-17,1 B J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2003 ORDINANCE 062403-11 AMENDING ORDINANCE 011299-6, "ROANOKE COUNTY COMMUNITY PLAN" BY THE ADOPTION OF ROUTE 111460 WEST CORRIDOR MASTER PLAN - DESIGN GUIDELINES, AND THE INCORPORATION OF DEVELOPMENT GUIDELINES FOR THIS AREA WHEREAS, by Ordinance 011299-6 the Board of Supervisors adopted the "Community Plan for Roanoke County, Virginia;" and WHEREAS, as a result of increased traffic along the Route 11/460 West corridor, the Virginia Department of Transportation has prepared proposed roadway improvements to provide increased carrying capacity and to address safety concerns; and WHEREAS, the Planning Commission has prepared amendments to the Community Plan for Roanoke County entitled Route 11/460 West Corridor Master Plan — Design Guidelines; and WHEREAS, a Planning Commission Public Hearing on the proposed amendments was held after advertisement and notice as required by 15.2-2204 of the Code of Virginia, on June 3, 2003; and WHEREAS, the first reading and public hearing of this ordinance was held on May 27, 2003, and the second reading and public hearing was held on June 24, 2003. NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 011299-6 adopting the "Roanoke County Community Plan" dated September 30, 1998, is hereby amended to include the following: (A) The adoption of the Route 11/460 West Corridor Master Plan — Design Guidelines which are attached hereto as Attachment A. 1 2. That the effective date of this Ordinance is June 24, 2003. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: 6&4IeI& Q. /-0— Brenda J. Hol on, CMC Deputy Clerk to the Board Cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Route 11/460 West Corridor Master Plan — Design Guidelines GOAL: Develop a set of Design Guidelines as a component of the Corridor Master Plan that will serve as a planning tool to help achieve aesthetic and functional compatibility between new and existing development along the Route 11/460 West Corridor as improvements are made to this corridor per roadway plans prepared and implemented by the Virginia Department of Transportation. OBJECTIVES: ■ Proactively plan for quality development along the corridor to include a mixture of residential, office, retail, institutional and industrial uses. ■ Encourage aesthetic and design excellence in all public and private improvements and developments through adherence to the design guidelines included in this Master Plan. Encourage revitalization and redevelopment of properties along the corridor to create an attractive, commercially viable and functionally efficient atmosphere for the development of business centers and community focal points. ■ Encourage designs that produce a desirable relationship between individual parcels, the vehicular and pedestrian circulation systems, and adjacent areas. The provision of pedestrian open spaces, such as covered walkways, plazas, courtyards and open passageways between buildings and adjoining developments, are highly desirable. ■ Encourage consolidation of contiguous parcels to provide for development projects that collectively function in a well-designed and efficient manner while discouraging traditional commercial/industrial strip development patterns that require multiple access points and large expanses of parking areas and often result in clusters of architecturally -unrelated buildings. Strive to incorporate visually interesting building facades into designs that effectively engage pedestrian and business interest. ■ Discourage development that creates high traffic volumes directly to and from Route 11/460 West and that contributes to the creation of a strip -commercial character along the corridor. For development that requires drive through facilities and promotes short visits, encourage the utilization of shared access points from Route 11/460 West and interior access drives that direct the main flow of traffic to controlled intersections. Promote the use of stormwater best management practices (BMPs) and techniques that help to preserve and/or improve the water quality of water bodies and drainage corridors, including the use of sub -regional stormwater drainage facilities. The integration of Low Impact Development principals is strongly encouraged. Site planning and design should consider the use of landscape areas as a method of promoting storm runoff flow paths and the construction or bio -retention systems (rain gardens) as an alternative to conventional stormwater management facilities. Create incentives to land developers or owners such as potential reduced costs of site grading, infrastructure construction and long term facility maintenance. ■ Encourage the utilization and implementation of these guidelines by offering financial, zoning, stormwater, and design incentives and programs that are mutually beneficial to the business and the development of the corridor. ■ Compliance is voluntary, but mandatory to receive financial incentives from the County. I. Analysis of Existing Conditions A. The initial step in site plan formulation should be an inventory and analysis of significant natural and historically significant features that exist on the parcel. Inventory and analysis elements should include, but are not limited to, drainage corridors, areas of steep slopes and/or unstable soils, and significant vegetation. Data generated as part of the analysis should be submitted as part of a preliminary plan submission to Roanoke County for review. B. New development should minimize impacts to significant natural features and should strive to preserve existing individual trees over six inch (6") diameter at breast height (DBH) and tree masses that function as natural visual buffers and provide a natural setting for the construction of new buildings. All trees 24" DBH and greater should be protected, preserved and incorporated in the final site design, except where such practice severely limits the site's development options as determined by the Director of Community Development. C. Incorporate into design development the preservation of natural drainage corridors, views, natural ground forms and unique site features. D. All proposed development or alteration should reflect sensitivity to the historical character of the corridor in terms of land use and architectural integrity. New commercial development and existing structure redevelopment should integrate architectural elements that emphasize aesthetically pleasing facade and side wall components visible from the Route 11 \ 460 West corridor. II. Building Orientation and Location A. New buildings and associated structures should be located in a manner that encourages aesthetically pleasing views from the Route 11 \ 460 West corridor. B. Buildings should be sited with respect to the natural topography and any unique cultural, historic features of the site. C. The arrangement of multiple buildings on a single development parcel should be undertaken so as to define workable spaces that promote the safe and efficient interaction of site users. D. Multiple buildings should be arranged to reflect a unified theme for the proposed development and clustered to reinforce a neighborhood style or feeling as appropriate for the corridor. 2 III. Site Access A. Access points along the corridor should be minimized and consolidated to the greatest extent possible in order to reduce traffic congestion and facilitate ingress and egress from sites along the corridor. B. Access to each development parcel should be designed so as not to impede traffic along the corridor. Where feasible, development parcels should share access points along the corridor via shared entrance and access drives, interparcel travelways and/or on-site service drives that connect adjacent parcels. C. Individual parcels of land that exist at the time the [Route 11/460 West Corridor Overlay District] is created should not be denied access to a public highway in the event no reasonable joint or cooperative access is possible at the time of development. D. Areas along the rear property lines of parcels should be enhanced to.encourage access points, joint access drives and service alleys through the planning of buffer strips and easements with all new and redeveloping businesses. S-5 E. As a condition of project approval for new and redeveloping businesses, property owners should provide a joint easement agreement that allows cross access to and from other properties within the corridor and a unified parking and circulation plan should be formulated wherever feasible. IV. Site Layout, Parking and Pedestrian Circulation A. Site layout should stress the development of an organized pattern of roads, accessways, parking areas, service lanes and pedestrian walkways that work together to provide a safe and efficient internal vehicular and pedestrian circulation pattern. Internal roads, accessways, parking areas, service lanes and pedestrian walkways must be located outside of public right-of-ways and maintained by property owners. B. Provisions for connections to pedestrian and vehicular circulation systems throughout the corridor should be incorporated into site plans. 3 C. Parking lot design should incorporate opportunities for interconnection to adjacent parcels within the corridor wherever feasible. D. Views to parking areas from the roadway corridor should be minimized by locating parking areas to the side and rear of proposed buildings. Landscaped areas should be incorporated adjacent to parking areas as stipulated by Section VI Landscaping. E. Smaller parking areas located throughout an individual development parcel should be deemed preferable to large expanses of parking as these smaller parking areas function to reduce visual and environmental impacts. While the location of all parking areas should be in compliance with the existing zoning ordinance requirements, parking areas are generally discouraged in the front yards of parcels. Multiple smaller parking areas with associated landscaping, sidewalks and signage comprising 30% to 50% each of total required parking is encouraged over single parking areas adequate for the entire parking demand. F. The provision of on-site pedestrian circulation systems should be coordinated with those systems of adjacent properties and with pedestrian circulation patterns throughout the corridor. Develop clearly defined and direct walkways to buildings that will discourage unintentional pedestrian routes that may jeopardize possible landscape opportunities. V. Building Style and Architectural Treatment A. Architectural treatment of buildings, including style, materials and color, should be compatible with the developing character of the neighborhood. Building compatibility should be achieved through the use of similar building massing, materials, scale, colors . and/or other architectural features as appropriate. Creation of a strong sense of architectural continuity along the corridor is highly encouraged. B. Where large buildings are proposed, architectural facades and landscaping should be used to reduce their visual and aesthetic impact. The use of vast blank building walls in areas visible from the street or adjacent properties should be avoided or mitigated through the use of fenestration, building articulation, architectural detailing and/or landscape plantings. Building frontages should utilize offsets, projections and/or other distinctive architectural components to add interest to building facades and reduce the impact of expansive structures. C. Building materials should be selected on the basis of their harmony with the developing character of the neighborhood. Exterior materials such as exposed standard concrete block, or metal will not be allowed within 300 feet of the public right-of-way. Preferred materials should include stone, brick, architectural precast concrete, aluminum and glass. Concrete masonry should be limited to ground face, split face or burnished units. D. Building entrances should be designed to be clearly visible and easily recognizable from parking areas and walkways. Special attention should be given to street level design that attracts pedestrians and reinforces street activity. E. Building services associated with solid waste storage or mechanical units should be screened from view to minimize visual impacts from the corridor, parking areas and neighboring properties. 9 S"__5 F. Accessory buildings associated with individual lots uses such as utility buildings, solid waste storage enclosures and storage buildings should be constructed of materials that are architecturally compatible with the main facility. VI. Landscaping A. General standards and specifications 1. Landscaping design standards and species requirements should conform to the Roanoke County Zoning Ordinance Sec. 30-92 Screening, Landscaping, and Buffer Yards with the exception of the following: B. Street frontages 1. Street frontages along the corridor should be devoted to building architecture, landscaping or public green spaces unless site constraints dictate otherwise and with approval of the [Director of Community Development]. Landscaping along the frontage of properties adjoining any road right-of-way should be outside of the road right-of-way and in compliance with all VDOT regulations for roadside landscaping, and should include the following: a) A planting area with a minimum width of 15 feet should be established outside any road right-of-way and utility easement and maintained as open green space. b) Within this planting area, a combination of trees and shrubs should be planted as follows: 1) A minimum of one deciduous shade/street tree should be planted for each forty (40) feet of contiguous property line. 2) A minimum of one flowering ornamental tree should be planted for each forty (40) feet of contiguous property line. 3) A minimum of two deciduous shrubs should be planted for each five (5) feet of contiguous property line. At maturity, these shrubs should attain a minimum height of three (3) feet. One-third of all required shrub plantings should be of evergreen materials. c) In addition, evergreen trees and shrubs, groundcover plants and/or earth berms may be combined with the required street frontage landscaping. d) No uses should be permitted within the street frontage planting area except as follows: permitted entrances, necessary stormwater management facilities, utility crossings and easements, pedestrian and bike trails, and signage as allowed within the Corridor Overlay District. C. Parking areas should conform to the Roanoke County Zoning Ordinance Sec. 30-92 Screening, Landscaping, and Buffer Yards. D. Building exteriors 1. Areas along the exterior walls of buildings should be landscaped to soften the appearance of the buildings and enhance site aesthetics. Flexibility in the placement of landscape materials around building exteriors should be granted in order to promote a naturalized appearance and in recognition of the occurrence of service 5 S-5 areas and utility systems adjacent to buildings. Landscaping around building exteriors should be as follows: a) A minimum of one deciduous shade/street tree should be planted for each thirty (30) feet of side and rear exterior building walls. b) Foundation plantings should be provided along the front fagade of buildings as follows: 1) A minimum of one deciduous shade/street tree should be planted for each thirty (30) feet of front building facade. 2) A minimum of one flowering ornamental tree should be planted for each thirty (30) feet of front building facade. 3) A minimum of one deciduous shrub should be planted for each four (4) feet of front building fagade. At maturity, these shrubs should attain a minimum height of three (3) feet. One-third of all required shrub plantings should be of evergreen materials. c) In addition, evergreen trees and shrubs, groundcover plants and/or earth berms may be combined with the required building exterior landscaping. d) Landscaped plazas may be used to meet building exterior landscaping requirements but landscaping in these areas should not exceed 50% of the minimum landscaping required for the side and rear exterior building walls and for front building facades. E. Stormwater management areas 1. Above -ground stormwater management areas and facilities should be landscaped with plants adaptable to being temporarily inundated with water consistent with recommended engineering practices for the design of such areas and facilities. Landscaping of such areas and facilities should follow design principles compatible with other required site landscaping and should result in a landscape design that is an aesthetic asset to the overall development. 2. Development of stormwater retention facilities shall follow current county standards and be compliant with guidelines as outlined in the current County of Roanoke Stormwater Ordinance 8-11A and drainage standards. 3. Development plans that include innovative technologies for stormwater management (open space in parking areas, underground/under parking collection and infiltration, designed bio filter areas, roof collection, and stormwater recycling systems, alternative porous parking areas, velocity dissipation, and stream bank protection, green roofing systems, stormceptors, and other low impact development guidelines) in design should be encouraged when stormwater designs are required. F. Buffer areas a) Buffer areas should be required between properties of different zoning intensities and should be located on the development parcel under consideration. The minimum buffers required between properties of different zoning intensities should conform to the Roanoke County Zoning Ordinance Sec. 30-92 Screening, Landscaping. 1. As required, buffer areas should be provided along the outer boundaries of development parcels except in locations where access driveways, utility easements and/or site openings are required to be located in those areas. M 2. Buffer areas should be planted with a combination of landscape materials that conform to the standards stipulated in this ordinance. A mixture of large and small, deciduous and evergreen trees, shrubs and groundcover plants and earth berms should be utilized to create a buffer area that effectively screens properties of different zoning intensities. Landscape plans for buffer areas are encouraged to incorporate earth berms with an average height of 3-4 feet, where physiographically feasible, and other creative landscape features into buffer area design in order to simulate a naturalized landscaped edge between adjoining properties. Where earth berms are used, berm side slopes should be no greater than 2:1; berms side slopes 3:1 or less are preferred. VII. Site Lighting A. Exterior site lighting should not extend beyond 75% of the height of the principal structure with the exception of buildings with a height of twenty (20') feet or less. Buildings with a height of 20' or less should have a maximum height of fifteen (15') feet for exterior lights. Path and landscape lights are encouraged where appropriate. VIII. Signage A. The shared use of signs is encouraged for adjacent businesses. B. Signage spatial allocation should meet the requirements of the Roanoke County zoning ordinance. Signage spatial allocation for shared signs should be the sum of each allowable signage area per business. 1. Signs should be channel lit, ground lit or top lit with shielded laps placed so as to not cast light onto the path of traffic or onto any adjacent road or property. C. Signs should be complemented, accented and enhanced by with a combination of landscape materials that conform to the standards stipulated in this ordinance. The sign landscaped area should be at a minimum one and one-half times the total area of the sign. D. The following types of signs should be prohibited within the overlay district: 1. Off premises signs 2. Portable signs 3. Temporary signs 4. Roof signs 7 IX. Utilities A. All new site utilities should be located underground unless otherwise approved. B. Where feasible, existing overhead utility lines along Route 11/460 West should be relocated underground or to the rear yards of buildings along the corridor. S-5 E:3