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Home My WebLink About7/22/2003 - Adopted Board RecordsACTION NO. A-072203-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request to amend the Public Use Manual to establish policies and standards for the creation of youth sports recreation clubs SUBMITTED BY: Debbie Pitts Assistant Director of Recreation APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Parks, Recreation, and Tourism sanctions community organizations to provide Roanoke County sponsored youth and adult athletic leagues in partnership with the department. In order for a club to be considered, it must meet the sanctioning requirements outlined in Section IV of the Public Use Manual, adopted by the Board of Supervisors in August 2002. The Parks and Recreation Advisory Commission has directed staff to review the sanctioning policy and develop amendments to include a more detailed definition of howa recreation club could and should be formed in Roanoke County. The quality of the youth sports program is directly related to the organizational strength of the volunteer recreation clubs in the community. The attached policy has been approved by the Parks and Recreation Advisory Commission as an amendment to Section IV of the Public Use Manual. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Approve the attached amendment to the Public Use Manual, Section IV. Alternative 2: Do not approve the amendment to the Public Use Manual, Section IV. STAFF RECOMMENDATION: Staff recommends Alternative #1, approval of the attached amendment to the Public Use Manual, Section IV. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Debbie Pitts, Assistant Director of Recreation Wanda Riley, Executive Secretary, Policy Manual Parks and Recreation Advisory Commission 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Debbie Pitts, Assistant Director of Recreation Wanda Riley, Executive Secretary, Policy Manual Parks and Recreation Advisory Commission 2 r - ( Amendment to Public Use Manual Page 3, Section IV — Recreation Club Definition Roanoke County Parks, Recreation, and Tourism sanctions community organizations to provide Roanoke County sponsored youth and adult athletic leagues. Roanoke County Parks, Recreation, & Tourism shall not sanction or approve the use of County resources or facilities by clubs or organizations, which will duplicate existing services already being provided by the Department, area recreation clubs, or the community. A youth recreation club is a non-profit, chartered organization with bylaws that provides youth team sport/s for Roanoke County residents, ages 6-18. (18 year olds must be a student in high school) The service area/s of the club (boundary) shall be based on Roanoke County Public High School attendance zones. Boundaries are based on Roanoke County public high school attendance zones and the elementary schools that feed into those high schools. Currently boundaries are based on the following public high school attendance zones: 1. Cave Spring High School 2. Hidden Valley High School 3. Northside High School 4. Glenvar High School 5. William Byrd High School • A club may serve more than one service area, however no more than one club providing the same sport shall exist within a service area. • Must maintain an organizational structure governing the management of the group and have organizational bylaws. • Have sufficient youth membership to provide adequate numbers of players on each team to participate in competitive play. • Have sufficient adult membership to create a board of directors to include, at a minimum, the positions of President, Vice -President, Secretary, Treasurer, and a Coordinator for each sport that it sponsors and must have sufficient adult membership to provide coaches and assistant coaches for each team it sponsors. • Must have sufficient revenue or funding to support their operation. • Must have a certificate for $1,000,000 of general liability insurance listing the County of Roanoke as additionally insured, and a certificate indicating that the club has Boards and Directors Insurance to cover the actions of their board of directors, coaches, volunteers, and officers. Or sign a waiver acknowledging that they are operating without insurance and that Roanoke County does not provide liability insurance for their operation. • Clubs agree to abide by the department's standards and policies as written in the Community Use Manual. Lw - Any standards required by national, state, or local franchises and/or sanctioning organizations that exceed the County's service levels will be the responsibility of the recreation club that endorses that franchise. Examples of franchises are ASA, USSSA, Little League, VYSA, RAYSA, and Dixie League, etc. Clubs not meeting the above criteria at the time of adoption of this policy shall be grandfathered as a sanctioned club. o Mt Pleasant Recreation Club and Masons Cove Recreation Club do not serve entire high school attendance zones, but will be grand fathered as sanctioned clubs. o Cave Spring National and Cave Spring American Little League Baseball Clubs serve geographic regions established by Little League National rules that are not based on high school attendance zones, but will be grandfathered as sanctioned clubs. el ACTION NO. A-072203-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request from the Planning Commission for an extension of time to analyze a Section 15.2-2232 request — Bent Mountain public utility line extension SUBMITTED BY: APPROVED BY: Janet Scheid Chief Planner Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has received a proposal to extend public water and sewer lines from the Cotton Hill Road area to the Back Creek Elementary School area of southwest Roanoke County - a distance of approximately 14,000 feet. Section 15.2-2232 of the Code of Virginia provides authority to the Roanoke County Planning Commission to determine if this extension of public utilities is substantially in accord with the adopted comprehensive plan of the County. This Code section also allows the Planning Commission sixty (60) days to complete their study unless an extension of time is requested and approved by the governing body. The Planning Commission has determined that in order to thoroughly study this proposal and analyze the various land use impacts of such an extension of public utilities and also to obtain critical public input that additional time is necessary. The Planning Commission on July 1, 2003 passed a resolution requesting a 90 -day extension of time to study this proposal. FISCAL IMPACT: None ALTERNATIVES: 1. Approve the request for an extension of time to study this proposal. 2. Do not approve the request for an extension of time to study this proposal. STAFF RECOMMENDATION: Staff recommends Alternative 1. VOTE: Supervisor Minnix motion to approve staff recommendation (approve a 90 -day extension of time to study the proposal) Motion Approved cc: File Janet Scheid, Chief Planner Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Janet Scheid, Chief Planner Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE PLANNING COMMISSION OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 1, 2003 RESOLUTION REQUESTING AN EXTENSION OF TIME TO ANALYZE A SECTION 15.2-2232 REQUEST — BENT MOUNTAIN PUBLIC UTILITY LINE EXTENSION WHEREAS, on June 5, 2003 Roanoke County received a request to extend public water and sewer lines from the Cotton Hill Road area of southwest County to the area of Back Creek Elementary along Route 221 south; and WHEREAS, this 14,000 -foot extension of public utilities is not shown on the adopted comprehensive plan of Roanoke County; and WHEREAS, the Code of Virginia Section 15.2-2232 provides the authority to the Roanoke County Planning Commission to determine if this extension of public utilities is substantially in accord with the adopted comprehensive plan of Roanoke County; and WHEREAS, the Planning Commission has determined the need to study the issue, analyze the land use impacts of such an extension of public utility lines and receive public input; and WHEREAS, the Planning Commission is granted by the Code of Virginia Section 15.2- 2232 sixty (60) days to complete such a study unless an extension of time is requested of the governing body; and WHEREAS, the Planning Commission has determined that additional time to thoroughly study this Issue is necessary. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Planning Commission is requesting an additional 90 days (for a total study time of 150 days) to study the Section 15.2-2232 request for the extension of public water and sewer to the Back Creek Elementary School area of southwest Roanoke County. 74 - ,), Donald R. Witt, Chairman Roanoke County Planning Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 RESOLUTION 072203-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 22, 2003 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of minutes — July 7, 2003 (joint meeting with Roanoke County School Board and School Board Construction Committee) and July 8, 2003 2. Resolution of appreciation upon the retirement of Frank C. Wilkins, Sr., Police Department, after twenty-eight years of service 3. Request to appropriate $28,250 from the state for fiscal year 2003-2004 for the Child Care and Development Fund Program in the Department of Social Services 4. Request to appropriate $122,500 from the state for fiscal year 2002-2003 for Public Assistance Programs in the Department of Social Services 5. Request to accept additional state revenues and appropriate to the Sheriff's Office for fiscal year 2002-2003 budget. (Brent Robertson, Budget Director) 6. Request to accept and appropriate a Department of Motor Vehicles (DMV) grant in the amount of $1,500 for DUI and safety restraint checkpoints and roving DUI patrols 7. Request to accept and appropriate a Local Government Challenge Grant in the amount of $5,000 from the Virginia Commission for the Arts 0 1 9. Request to accept Garstview Circle and Millcrest Court into the State Secondary System 10. Request to accept Horseshoe Bend Road extension into the State Secondary System 11. Request to accept water and sewer facilities serving Bradford Place 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: "b i 11L.I) Diane S. Childers Clerk to the Board of Supervisors Cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Joseph Sgroi, Director, Human Resources Dr. Betty McCrary, Director, Social Services J.R. Lavinder, Police Chief Jimmy Chapman, Police Department Gerald S. Holt, Sheriff W. Brent Robertson, Director, Management and Budget Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Arnold Covey, Director, Community Development Gary Robertson, Director, Utility 0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 RESOLUTION 072203-3.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF FRANK C. WILKINS, SR., POLICE DEPARTMENT, AFTER TWENTY-EIGHT YEARS OF SERVICE WHEREAS, Frank C. Wilkins, Sr., was employed by Roanoke County on February 16, 1975, as a Deputy Sheriff/Jailer, and also served as Deputy Sheriff/Bailiff, Deputy Sheriff/Uniform Patrol; Police Officer, and Civil Process Server; and WHEREAS, Officer Wilkins was one of the original members of the Police Department which was established in 1990; and WHEREAS, Officer Wilkins retired from Roanoke County on July 1, 2003, after twenty-eight years and three months of service; and WHEREAS, Officer Wilkins had the unique ability to form a bond with members of the community and devoted many years to working in one -on -ane relationships with citizens; and WHEREAS, Officer Wilkins received many letters of commendation which attest to his excellent communication skills and his ability to instill confidence; and WHEREAS, Officer Wilkins showed a great deal of affection for working with the community, and will long be remembered by those residents that he served so well; and WHEREAS, Officer Wilkins has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life and safety for its citizens. 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to FRANK C. WILKINS, SR. for twenty-eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: - Lol� 2 j - 4�1� Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolution of Appreciation/Congratulations/Welcome J.R. Lavinder, Chief of Police Joseph Sgroi, Director, Human Resources 4 ACTION NO. A -072203-3.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request to appropriate $28,250 from the state for fiscal year 2003-2004 for the Child Care and Development Fund Program in the Department of Social Services SUBMITTED BY: Dr. Betty McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State has made available $28,250 Federal funds for the Child Care Development Fund Program. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $28,250 to the 2003-2004 Social Services budget and to appropriate the related revenues from the State. This is a recurring grant. FISCAL IMPACT: No fiscal impact - 100% federal and state reimbursement funds. ALTERNATIVES: Appropriation of $28,250 to the 2003-2004 Social Services budget and appropriate same revenues from the state. 2. Do not appropriate the $28,250 to the 2003-2004 Social Services budget. STAFF RECOMMENDATION: Staff recommends Alternative #1, appropriation of $28,250 to the 2003-2004 Social Services budget and to appropriate same revenues from the state. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Dr. Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer E Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer E ACTION NO. A -072203-3.c ITEM NUMBER J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request to appropriate $122,500 from the state for fiscal year 2002- 2003 for Public Assistance Programs in the Department of Social Services SUBMITTED BY: Dr. Betty R. McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State has made available an additional $85,000 for Aid to Dependent Children — Foster Care, $15,000 for Adoption Subsidy, $7,500 for Special Needs Adoption, and $15,000 for Energy Assistance. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $122,500 to the fiscal year 2002- 2003 Social Services budget and to appropriate the related revenues from the State. FISCAL IMPACT: No fiscal impact - 100% state funds STAFF RECOMMENDATION: Staff recommends appropriation of $122,500 to the fiscal year 2002-2003 Social Services budget for BL 602000-5730 Aid to Dependent Children — Foster Care ($85,000), BL 602000-5771 Adoption Subsidy ($15,000), BL 602000-5770 Special Needs Adoption ($7500), BL 601000-1020 for Energy Assistance ($15,000), and to appropriate same revenue from the State. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Dr. Betty McCrary, Director, Social Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 0►: Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Betty McCrary, Director, Social Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 0►: ACTION NO. A -072203-3.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request to accept additional state revenues and appropriate to the Sheriff's Office for fiscal year 2002-2003 budget SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During FY 2002-2003, as in previous years, the inmate population at the Roanoke County Jail has remained above capacity. In addition, the average daily inmate population increased from 220 to 240 through FY 2003, an increase of 9% over the prior fiscal year. The average population for the final quarter for FY 2003 was approximately 241. As a result, operational costs such as food, utilities, medical costs, etc. continue to consume a substantial portion of the Jail's budget. Due to the increased inmate population, the Sheriff is projecting expenditures related to inmate care to exceed original budget allocations by $147,000 for FY 2002-2003. For comparative purposed, the year-end adjustment approved by the Board for the prior year was $217,000. Roanoke County is reimbursed by the state for salaries, mileage, office expenses, and for housing state prisoners. The reimbursement for state responsible inmates varies between a rate of $6 and $8/day. In addition, the City of Salem reimburses the County for housing its prisoners on a per diem basis. State reimbursement for commonwealth responsible prisoners is subject to state prisoner population, general assembly appropriations, and political factors, variables difficult to consider in revenue projections. During previous fiscal years, state revenue receipts have exceeded the conservative state budget projections by an amount that would cover increased Jail expenditures caused by higher than normal inmate populations. The mid -year reductions employed by the state in the prior and current fiscal years have greatly reduced these additional funds. Based on the revenue estimates versus the projected revenues anticipated to be collected from the state and from the City of Salem for the Sheriff's Department for FY 2002-2003, revenues in excess of budget for these categories should total approximately $100,000. The remainder of the appropriation will be applied to general fund revenues that are projected to exceed original budget estimates. The FY 2003-2004 expenditure budget for the Jail has been adjusted to reflect the increased inmate population that has remained constant over the last several years; therefore, if additional appropriations are needed at the end of the current fiscal year the addition should be minimal. STAFF RECOMMENDATION: Staff recommends an appropriation adjustment to recognize an additional $147,000 of revenue for FY 2002-2003 for personnel and operations reimbursement and increasing the FY 2002-2003 Care and Confinement budget within the Sheriffs department by $147,000 to cover increased operational costs of the jail caused by increased inmate population, staffing requirements, and capital reimbursements. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File W. Brent Robertson, Director, Management and Budget Gerald S. Holt, Sheriff Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File W. Brent Robertson, Director, Management and Budget Gerald S. Holt, Sheriff Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 2 ACTION NO. A -072203-3.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request to accept and appropriate a Department of Motor Vehicles (DMV) grant in the amount of $1,500 for DUI and safety restraint checkpoints and roving DUI patrols SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department conducts numerous child safety seat and DUI checkpoints per year. Child safety seat checkpoints provide an alternative to enforcement to help minimize the deadly impacts of accidents related to improperly installed child safety seats. DUI checkpoints and roving DUI patrols provide an effective tool to strictly enforce DUI and aggressive driving violations. The DMV has provided this grant to assist in paying the personnel cost of the officers working these checkpoints and roving DUI patrols. FISCAL IMPACT: DMV has provided $1,500 in grant funds with no matching funds required. The grant period runs from April 28, 2003 to September 30, 2003. ALTERNATIVES: At this time no alternative funding is available, and the funding is provided to the Police Department with no requirement of matching funds. If accepted, these funds should be appropriated to the Roanoke County Police Department's uniform personnel overtime and FICA accounts. STAFF RECOMMENDATION: The staff recommends acceptance and appropriation of the DMV grant in the amount of $1,500. VOTE': Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File J.R. Lavinder, Chief of Police Jimmy Chapman, Police Department Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File J.R. Lavinder, Chief of Police Jimmy Chapman, Police Department Rebecca Owens, Director, Finance 2 ACTION NO. A -072203-3.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request to accept and appropriate a Local Government Challenge Grant in the amount of $5,000 from the Virginia Commission for the Arts. SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County applied for a Local Government Challenge Grant from the Virginia Commission for the Arts. The Commission will match up to $5,000, (if full funding is approved) any donation the County makes to qualified art organizations in the valley. In the FY 2003-04 budget, the Board of Supervisors approved an appropriation of $2,000 for the Arts Council of the Blue Ridge; $2,000 for the Harrison Museum of African American Culture; $5,000 for Mill Mountain Theatre; and $6,000 for the Roanoke Symphony Orchestra. Staff, therefore, applied for the maximum grant allocation of $5,000. Roanoke County was awarded $5,000 for FY 2003-04. FISCAL IMPACT: Staff recommends dividing the $5,000 grant evenly between the Arts Council of the Blue Ridge, the Harrison Museum of African American Culture, Mill Mountain Theatre, and the Roanoke Symphony Orchestra. Combined with the County's appropriation, the following amounts would be available to the organizations referred to above: ALTERNATIVES: There are no alternatives to this agenda item. STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts in the amount of $5,000 to be distributed as indicated above. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved County VCA Abs Organization Appropriation Grant Total Arts Council $ 2,000 $1,250 $ 3,250 Harrison Museum 2,000 1,250 3,250 Mill Mountain Theatre 5,000 1,250 6,250 Roanoke Symphony 6.000 1,250 7,250 1� 5 000 20 000 ALTERNATIVES: There are no alternatives to this agenda item. STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts in the amount of $5,000 to be distributed as indicated above. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File W. Brent Robertson, Director, Management and Budget Rebecca Owens, Director, Finance E Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File W. Brent Robertson, Director, Management and Budget Rebecca Owens, Director, Finance E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 RESOLUTION 072203-3.g IN SUPPORT OF VIRGINIA'S STUDENTS REQUESTING THAT THE GENERAL ASSEMBLY COMMIT TO WORK FOR STATE FUNDING OF THE STANDARDS OF QUALITY AND THE LEGISLATIVE GUIDELINES FOR HIGHER EDUCATION FUNDING WHEREAS, many students in Virginia's public schools are at -risk of not learning what is required to earn a high school diploma, enroll in a college or university or enter the job market, and even the successful students who graduate are affected by schools struggling to provide the level of educational quality they need and deserve; and WHEREAS, teachers often find they do not have the tools or training necessary to teach the subjects mandated for achievement of state standards and teachers' salaries and the uncertain state support of salaries do not provide the kind of incentives that attract and keep the most talented professionals; and WHEREAS, state funding for public education does not reflect the true cost of constructing, staffing, equipping, operating and maintaining schools that perform at the level needed to support the foundation for standards of quality and learning, and the costs of educating at -risk students create additional fiscal pressures on many school systems; and WHEREAS, not only are students being left behind, taxpayers are seeing the increasing burden of higher local real estate tax rates as local governments try to pay both their share and the state's share of education costs and, when Virginia's students plan for higher education, they face additional challenges because legislative reports also have verified that appropriate levels of funding have not been achieved for higher education, and one of the worst results of reduced funding for college students is that so many qualified Virginia students are denied admission because the faculty, buildings, and equipment are simply not there to accommodate them; and WHEREAS, the effects of being left behind without a high school diploma or a college degree, especially for an at -risk student, are compelling. A Virginian who has a high school diploma earns a lot more than one who does not. A degree from a community college means more, and a four-year college degree means even more. Education literally pays, in addition to its other quality -of -life benefits. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia urges the elected members of the General Assembly to commit to workfor additional state dollars to fully fund the actual costs of the Standards of Quality and the legislative guidelines for higher education funding. These actions are essential if our elementary, middle and high schools, community colleges, and four-year colleges and universities are to meet the following goals: • Smaller classes in schools and colleges where teachers and faculty can provide students the individual attention they need to learn and graduate on time; • Sufficient numbers of well-qualified teachers and faculty to give every student the opportunity to graduate from high school and to have access to higher education and opportunities for training and skill development; • Competitive salaries to attract and keep well-qualified teachers and faculty to help students learn; • Modern, safe classrooms, laboratories, technology and equipment to provide the environment in which students learn best; • Accountability and performance measurement at all levels for students, teachers, faculty, administrators and others responsible for helping students learn. 6 2 AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Paul M. Mahoney, County Attorney Virginia Association of Counties 3 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JULY 2003, ADOPTED THE FOLLOWING: RESOLUTION 072203-3.h REQUESTING ACCEPTANCE OF GARSTVIEW CIRCLE AND MILLCREST COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora Church Minnix, Altizer, McNamara Nays: None A Copy Teste: / A� A. Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 072203-3.h adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on July 22, 2003. Brenda J. Holton, CMC Deputy Clerk O O V) ►"~ m �" < U m O r 2 �C E u NJ d d U a a L E a E v. a L d d o 0 a v` 41 C cJ J S2 � N Q C p O O O G n O O 0 o FFccFF b n b o o p 2 a o a FF d p S 0 F b o a i c ii CL Itr d ti r a tL r LL ti r } � t c L y 0 EE � � V 3 m ZQ ti i s 0 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. Garstviev Length: I No. of H TAX MAP N0_76-12 6_12 SCALE:__ 1_= 200 PLAT SHOWING Aceceptance of Garstview Cr. & Millcrest Ct. into the Virginia Department of Transportation Secondary System 6 19 (PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE:_ _10-03 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JULY 2003, ADOPTED THE FOLLOWING: RESOLUTION 072203-3.i REQUESTING ACCEPTANCE OF A PORTION OF HORSESHOE BEND ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None A Copy Teste: LAW Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 072203-3.i adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on July 22 2003. &IkJ4, 0 gyYe� Brenda J. Holt n, CMC Deputy Clerk c t O < U 0 r � 0 Z { MT. L i W w � `y 7 v F�L^ o d _O � S O m a O P a • P a • P a° O P a a na. O Qa all 0 60 5 a a � a < i -i 8 1 to W a ^ ^ O O O O Oa 0 0 C a FF FF FF FF FF FF C ti r a u` r s u 0 b i `o 8 b � D L to O z r v m o o � z vIL.10,11vi r r lvihr NORTH HORSESHOE BEND ROAD ROANOKE COUNTY EXTENSION DEPARTMENT OF Acceptance into the Virginia 6 Department of Transportation COMMUNITY DEVELOPMENT Secondary System. ACTION NO. A -072203-3.i ITEM NO. J-11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Request to accept water and sewer facilities serving Bradford Place SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Bradford Place, B & B Builders, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Bradford Place subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Bradford Place, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $12,400.00 and $25,840.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Bradford Place subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 2 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCt 0 Zo �a TAX MAP NO.___0n_1 L --------- SCALE:---'----'—'—' PLAT SHOWING Aceceptance of Water and Sewer Facilities Serving "BRADFORD CIRCLE" PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DAT E:_07-11= 03 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 RESOLUTION 072203-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Closed Meeting File ACTION NO. A-072203-5 ITEM NUMBER R-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2003 AGENDA ITEM: Briefing regarding the Project 50 capital campaign for Cave Spring High School and appropriation of funds SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the April 22 meeting, a briefing was presented to the Board regarding the Project 50 capital campaign to raise funds for renovations to the sports facilities at Cave Spring High School (CSHS). To publicize the fund raising efforts, the idea was conceived for the Cave Spring Knights Crossing run across America. On May 5, Laurence Loesel, Ben Dowdy, and Will Stuart began the 3,000 mile run which departed from San Francisco. They ran relay style across the country with each runner averaging approximately 10 miles per day for 100 days. The runners will be returning to Roanoke on Friday, July 18 and will join in the "Midsummer Knight Celebration" to be held at CSHS that evening. Presenting the briefing will be Terri Langford, President of the CSHS Booster Club; Dr. Martha Cobble, Principal; and Laurence Loesel, Ben Dowdy, and Will Stuart, runners for the Knights Crossing. They will share information regarding their travels and will present photos from the run. VOTE: Supervisor Minnix motion to appropriate $10,000 to the Project 50 capital campaign from the Board Contingency Fund and to reserve an additional $5,000 in the Board Contingency Fund for subsequent distribution for an amount equal to 1 % of the funds raised. Motion Approved cc: File Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 RESOLUTION 072203-6 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF NORMAN DARNALL, VOLUNTEER FIRE CHIEF, ROANOKE COUNTY FIRE AND RESCUE, AFTER THIRTY-FIVE YEARS OF SERVICE WHEREAS, Norman Darnall began serving as a volunteer firefighter with Roanoke County Fire and Rescue in 1968 as one of the original members of the Masons Cove Fire Department; and WHEREAS, Mr. Darnall became Volunteer Fire Chief in 1974 at Masons Cove Fire Department and served in that capacity for 29 years; and WHEREAS, Fire Chief Darnall provided vital assistance to citizens during the Flood of 1985; and WHEREAS, Fire Chief Darnall has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Fire Chief Darnall has served with professionalism and integrity, and his leadership has been instrumental in improving the quality of life for the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to VOLUNTEER FIRE CHIEF NORMAN DARNALL for thirty-five years of capable, loyal and dedicated service to Roanoke County; and 6 1 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: . hilm I & 1km) Diane S. Childers Clerk to the Board of Supervisors Cc: File Richard Burch, Chief, Fire & Rescue Resolutions of Appreciation File 6 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 RESOLUTION 072203-7 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF FRED RECTOR, VOLUNTEER ASSISTANT FIRE CHIEF, ROANOKE COUNTY FIRE AND RESCUE, AFTER THIRTY- FIVE YEARS OF SERVICE WHEREAS, Fred Rector began serving as a volunteer firefighter with Roanoke County Fire and Rescue in 1968 as one of the original members of the Masons Cove Fire Department; and WHEREAS, Mr. Rector achieved the rank of Volunteer Assistant Fire Chief in 1979 at Masons Cove Fire Department and served in that capacity for 24 years; and WHEREAS, Assistant Fire Chief Rector has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Assistant Fire Chief Rector has served with professionalism and integrity and through his volunteer efforts with Roanoke County Fire and Rescue, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to VOLUNTEER ASSISTANT FIRE CHIEF FRED RECTOR for thirty-five years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: . I//') h /7 � I lka-a) Diane S. Childers Clerk to the Board of Supervisors Cc: File Richard Burch, Chief, Fire & Rescue Resolutions of Appreciation File 6 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 ORDINANCE 072203-8 DENYING A SPECIAL USE PERMIT TO RANDY GRISSO TO OPERATE A PRIVATE KENNEL TO BE LOCATED AT 1459 MOUNTAIN HEIGHTS DRIVE (TAX MAP NO. 35.04-1-22), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Randy Grisso has filed a petition for a special use permit to operate a private kennel to be located at 1459 Mountain Heights Drive (Tax Map No. 35.04-1- 22) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 3, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 27, 2003; the second reading and public hearing on this matter was held on July 22, 2003 (continued from June 24, 2003). NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Church to deny the special use permit and to allow the petitioner 45 days to comply with the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: wfiw Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul M. Mahoney, County Attorney Ray Lavinder, Chief of Police 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 ORDINANCE 072203-9 GRANTING A SPECIAL USE PERMIT TO JAMES C. PARRISH AND LAURA B. PARRISH TO CONSTRUCT AN ACCESSORY APARTMENT TO BE LOCATED AT 3210 LAWNDALE ROAD (TAX MAP NO. 77.10-7-27, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, James C. and Laura B. Parrish have filed a petition for a special use permit to construct an accessory apartment on .5 acres located at 3210 Lawndale Road (Tax Map No. 77.10-7-27) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 24, 2003; the second reading and public hearing on this matter was held on July 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to James C. and Laura B. Parrish to construct an accessory apartment on .5 acres located at 3210 Lawndale Road (Tax Map No. 77.10-7-27) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) All parking shall be restricted to the existing driveway. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance with one condition, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: (1//) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: James & Laura B. Parrish Zoning: Existing R1, Proposed Special Use B Tax Map No. 77.10-7-27 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 ORDINANCE 072203-10 GRANTING A SPECIAL USE PERMIT TO ELIJAH S. CARROLL TO OPERATE A PRIMARY EDUCATIONAL FACILITY ON 4.76 ACRES LOCATED AT 3432 POFF LANE (TAX MAP NO. 87.10-3-13), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Elijah S. Carroll has filed a petition for a special use permit to operate a primary educational facility on 4.76 acres located at 3432 Poff Lane (Tax Map No. 87.10-3-13) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 24, 2003; the second reading and public hearing on this matter was held on July 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Elijah S. Carroll to operate a Primary Educational Facility on 4.76 acres located at 3432 Poff Lane (Tax Map No. 87.10-3-13) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Enrollment shall be limited to 30 students, unless a lower maximum number is established by the Virginia Department of Social Services. 1 (2) The school driveway shall be gated. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with two conditions, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: • /I IM) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 6 2 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DkVELOPMENT Applicants Name: Elijah- S. Carroll Zoning: Existing R2, Proposed Special Use Tax Map No. 87.10-3-13 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 ORDINANCE 072203-11 AUTHORIZING ACQUISITION OF THE ASSETS OF THE SUNCREST WATER COMPANY, INC., THE CREATION OF A SPECIAL UTILITY SERVICE DISTRICT, NAMELY "SUNCREST HEIGHTS WATER AND SEWER DISTRICT," APPROPRIATING FUNDS FOR THE ACQUISITION AND CONSTRUCTION OF WATER AND SEWER FACILITIES THEREIN, AND IMPOSING AND ALLOCATING CERTAIN FEES OR ASSESSMENTS WITH RESPECT TO THE DEVELOPMENT OF PROPERTY LOCATED THEREIN WHEREAS, the Utility Director has negotiated an agreement to acquire the assets of the Suncrest Water Company, Inc. owned by the Suncrest Water Company, Inc. and John A. Hall & Co., Inc.; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on June 24, 2003, and the second reading and public hearing was held on July 22, 2003; and WHEREAS, notice of this ordinance has been published as required in Section 15.2-2400 and 15.2-2409; and WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, Sections 15.2-2243, 15.2-2400 and 15.2-2404, et seq. authorize the County to create and establish a general water and sewer improvement program for a designated area of the County having related and common sewer and water conditions, to install certain public works improvements, and to impose fees, charges and assessments for said improvements; and WHEREAS, the extension of the public water and sewer systems, the creation of a 1 special utility service district, and the acquisition of the assets of the Suncrest Water Company, Inc. and John A. Hall & Co., Inc. will alleviate public health and safety problems and promote economic development; and WHEREAS, the Board hereby establishes the "Suncrest Heights Water and Sewer District"; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the assets of the Suncrest Water Company, Inc. and John A. Hall & Co., Inc., serving an area located in Roanoke County as shown on the map designated as Exhibit "A", from the Suncrest Water Company, Inc. is hereby authorized and approved. These assets include three parcels of real estate identified as Tax Map Nos. 98.02-01-53.1, 98.02-01-11.1 and 98.02-01-89, all easements, machinery, equipment, and other personal property. 2. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, acquisition of water and sewer facilities for the Suncrest Heights community from the Suncrest Water Company. That pursuant to the authority of Section 15.2- 2243, the Board establishes a general water and sewer improvement program for the Suncrest Heights community. Total construction cost of this public water and sewer project is estimated to be $200,000, to be assessed against the properties within the special utility service district as shown on the attached Exhibit A. That there is hereby appropriated for this project the sum of $200,000 from the Water and Sewer Surplus Accounts. 3. That the Suncrest Heights Water and Sewer District is shown and designated on the attached plat entitled Suncrest Heights Water and Sewer Service District prepared 2 by the Roanoke County Utility Department, dated June 2003 (Exhibit A). The Utility Department shall construct in and adjacent to the Special Utility Service District sewer and water lines and appurtenant facilities as shown in the map of this area, and shall acquire easements for these lines and facilities. 4. That the owner, subdivider or developer of vacant property (i.e. a lot or parcel with no residential structure located thereon) located within the Suncrest Heights Water and Sewer Service District shall, on or before September 24, 2003 pay or provide for the payment of a share of the cost of construction of the sewer and water facilities, in the total amount of $6,500. Property owners of vacant lots who wish to connect to the water and sewer system after the September 24, 2003, deadline (other than new property owners) shall pay $8,125 [$6,500 construction costs plus 25%]. 5. The "Suncrest Heights Water and Sewer Service District" is created for a period of ten years. Any owner of improved real estate within this service area may participate in and benefit from the public water and sewer in this service area by paying the following fees: $2,600 for water and $3,900 for sewer for a total of $6,500 per customer. Said costs to be paid in full and in advance of connection to or use of the public water and sewer systems or financed in accordance with the provisions of paragraph 6. 6. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before September 24, 2003, of their portion of the cost of extending or improving the public utility system to their properties in accordance with the following terms and conditions: (a) Payment of $6,500 to be financed for a maximum of 10 years at an interest rate of 5% percent per annum. 3 (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have sixty (60) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension or improvements to this service district by the payment of $6,500, said costs to be paid in full and in advance of connection to or use of the public water/sewer extension or improvements. New property owners are not eligible to participate in the installment financing payment method described above. 7. Any owner of improved real estate within this special utility service district who does not elect by agreement to participate by paying the cost of extending or improving the public utility system to their property as provided in paragraph 6 then there is hereby assessed, imposed, and apportioned the cost of such improvements in the amount of $6,500 as provided in Article 2, Chapter 24, Title 15.2. This assessment is hereby determined not to be in excess of the peculiar benefits resulting from the improvements to such property owners. This assessment against each property shall be reported to the Treasurer of Roanoke County, who shall enter the assessment as a provided for other real estate taxes. 8. The payment of the assessment as provided in paragraph 7 of this ordinance or the payment of the fee as provided in paragraph 5 of this ordinance may be postponed for elderly or permanently and totally disabled property owners until the sale of the property or the death of the last eligible owner. Eligibility for postponement shall be subject to the conditions set forth in Section 58.1-3211 of the Code of Virginia for such elderly or permanently and totally disabled persons. In either event the entire amount of the assessment or fee shall be paid no later than ten years from the creation of the District. 9. That the County Administrator or Assistant County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 10. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTS: At 0i Diane S. Childers Clerk to the Board of Supervisors 0 5 cc: File Gary Robertson, Director of Utility Arnold Covey, Director, Community Development William E. Driver, Director, Real Estate Valuation Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney C. SUNCREST HEIGHTS WATER & SEWER SERVICE AREA EXHIBIT"A" WE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2003 ORDINANCE 072203-12 DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE WIPLEDALE AVENUE WELL LOT, TAX MAP NO. 37.09-4- 15, CATAWBA MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate and notice of public hearing was advertised in the Roanoke Times & World News on July 8 and July 15, 2003; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first read of this ordinance was held on July 8, 2003, and the second reading and public hearing was held on July 22, 2003, concerning the disposition of the following parcel of real estate identified as follows: Wipledale Avenue Well Lot 5221 Wipledale Avenue Well Lot, Block 31, Section 8, North Lakes Tax Map No. 37.09-4-15 4. That offers for said properties having been received, the offer of Chad S. McGhee in the amount of Twenty-seven Thousand Dollars ($27,000.00) be, and hereby is accepted. 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTES�://ij &L � - Diane S. Childers Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development William E. Driver, Director, Real Estate Valuation 6 2 5314 � ♦ � 5315 • o 6t� 8. 0 71. 5225 01' 4 t a X24 A9 0 21. 125 46 c,5 r'd p 4 s 5305 7' x219 9A 6 5 1. rn • 00 !�� t O 15� 85 3 2 •0 s3os a 5213 �� 3� Ali 20. o 7 3' �0 �•e • 5243 .ac 5219 g'( LTJ 36 g8 < ,i' 2 �c rn 4. 225�� .� 6. 7. : �0 5235 oti :8 ♦ 5250 ♦ NN6' "0:5 ♦♦ 18. E O �e 1 8. 7 6 ♦ i 5225 w ee1lLA °; 514. ♦i♦ �o 14. 740 . e. 5273 -N ♦ 2 0 1 -1) PTD i p`o 13.36 5112 rn I 0 90ee 5236 �� e� 140 a5. LEGAL LOT 3 O 1 I 15. I 5. LEGAL BLOCK 1(). 140 c 4 o� 6 POND 1 ' - '" �;PRNATE 5226 5142 00 1 2 1 4. 9�,1 �ti5� � '•� °rth � 41 0 5107 0' 0 i N �� 5220 4 �2S `r•• i •'`r•• 740 i 3 3 n`v 61.94 % 79.8j . r Town of Vinton Town - 5212 Lo, �```• Lalte i 16. 5 11. 5134 514 u S SSA SSS ll ^� l . 1 I 1.86 Ac. C 2 100 12 i 3.37 1 O 14. - 2 2 t 99.5 - 740 3 0 15. r 7p6,5¢ Ar_ 5135 R. C. B. S. ^ 1 11 16. 1 e 12. f 1q 5221 �0 17. to ••�•• 101 4 5126 0 1 • �� • ••••`.•••``'::f 5205 140 ° rn 37. 9384 1 r 5127 rn 13. 5120 140 3 r 20 140 rn °' 3B. 4. 5121 ee1lLA °; 514. ♦i♦ �o 14. 740 . e. 5273 -N ♦ 2 0 1 -1) PTD i p`o ♦♦ SS 5112 rn I PARCEL LANDHOOK 90ee 5236 �� e� 5219 1 140 if ! a5. LEGAL LOT 3 O 1 I 15. 5113 42 5. LEGAL BLOCK 5215 11 1 o r••• 140 c 4 12.96 5104 - - ♦♦•♦ POND 1 ' - '" �;PRNATE 5226 736.11I ai '♦•,f � 34. 2 1 4. 9�,1 �ti5� � '•� °rth � 41 0 5107 0' �� 5220 4 �2S `r•• i •'`r•• 75. 75 3 3 n`v 61.94 % 79.8j 45 53 s�� Town of Vinton Town - 5212 Lo, �```• Lalte 4?8 2 ^ry 2. 5204 �y r•ura■ 316 u S SSA SSS ll ^� l . 1 `� 13, 77.19 2 100 12 i 3.37 1 O 14. - 2 2 t 99.5 - ?37 0 15. r 7p6,5¢ Ar_ �S 5229 R. C. B. S. ^ 1 11 16. 1 e 382 2,2.7,3 5221 �0 17. to ••�•• 101 CO I 5213 obi 1 • �� • ••••`.•••``'::f 5205 9384 r•`•``f1• � 1 PROPERTY LINE COUNTY BOUNDARY - - - PARCEL LANDHOOK ---I --+ FORMER LOT LINE - - - - - CITY BOUNDARY - - -- - LEGAL LOT 3 O RAILROAD -L TOWN BOUNDARY ----- LEGAL BLOCK 21.01 WATERCOURSE �..�- MAGISTERIAL BOUNDARY PARCEL NUMBER POND 1 ' - '" �;PRNATE ROAD _ _ _ _ _ _ _ MAP BLOCK BOUNDARY • FLOODWAY POWER LINE MAP BLOCK SYMBOL (D �-' - ;llp Town of Vinton Town - > PO RLD R1 R2 R3 RB NC Zoning Codes