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HomeMy WebLinkAbout8/12/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 12, 2003 RESOLUTION 081203-1 APPROVING A COUNTY -STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FOLLOWING PROJECT — CONSTRUCTION OF THE ACCESS ROAD FOR INTEGRITY WINDOWS IN THE VALLEY GATEWAY BUSINESS PARK WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of funds for implementing approved improvements to public streets to enhance and promote economic and industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing the Valley Gateway Business Park for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of these projects to be $390,000; and NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into a County -State agreement allowing the County to advertise, bid, award, and administer the construction contract for construction of the access road for Integrity Windows in the Valley Gateway Business Park (Project Number 0829-080-321, M501), said contract to be on a form approved by the County Attorney. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: —�L- 2 � 41�L ) Diane S. Childers Clerk to the Board of Supervisors Cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney Doug Chittum, Director, Economic Development ACTION NO. A-081203-2 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Request for approval of expansion of bulk and brush collection service SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Normally I would bring a request for a major expansion of services to the Board as part of the budget process. However in recent months, we have had a tremendous increase in the requests for additional bulk and brush service. With the heavy rains, bulk and brush collection has become an important priority for our citizens. Staff continues to deal with disposal of small accumulations of tires and other types of trash. The call-in method has never been our choice for handling bulk and brush collections. We see an opportunity, at this time, to make changes that will improve the appearance and customer satisfaction throughout the County. Recommend approval. SUMMARY OF INFORMATION: In July, 1994, the Board of Supervisors amended the solid waste ordinance to include bi- weekly scheduling of bulk and brush collection for County residents. At the time, this method allowed the County to provide bulk and brush service without additional resources. This service is still more generous than in any other county in Virginia, and in fact, better than in most cities. While it has worked well, staff believes that it would be more effective customer service, and provide for a cleaner county, to eliminate the scheduling requirement. This was not possible in the past due to the size and number of the solid waste fleet. However with the vehicles purchased over the past two years and the ones currently on order, this can now be done with the addition of one vehicle and three employees. These additional resources are required due to growth in the County and other solid waste issues such as storm clean up and dumping problems. In order to free up the resources to change this service, the 3,000 homes still receiving manual service will be changed to automated service. This requires an additional automated truck and 3,000 cans, as well as a driver. Two years ago, the Board approved automated service in the Mount Pleasant area, and the remaining homes are in the Back Creek, Catawba and Bent Mountain areas. These homes will then receive the same standard of service as the rest of the County, including free 90 gallon containers. By changing to automated service in those areas, a rear loader is freed up for bulk collection. The current rear loader fleet consists of 1 large vehicle and three smaller old ones, which will be replaced within the next few months when the new larger ones arrive. These four large vehicles will give us the capacity to provide the increased service. Additionally, we currently have one new boom truck and two older ones to provide brush collection. When the two new ones arrive this month, one old one will be retained, allowing us to meet the increased demand in this service. The new vehicles and staff will be in place by November 1, 2003. FISCAL IMPACT: This service will require an additional automated truck, cans, unfreezing the automated driver position, and two equipment operators for the boom truck being retained. Automated truck $160,000 3,000 cans 126,000 3 additional employees 90.000 Total $376,000 Funding is available in the fiscal year 2002-2003 year end rollover account. ALTERNATIVES: Alternative 1: Approve the request to eliminate the call-in requirement for bulk and brush collection effective November 1, 2003. Not only does this provide increased customer service in the bulk and brush area, it also provides all County homes with the automated service, including the free 90 gallon container. Alternative 2. Do not approve the request, and retain the call in requirement for bulk and brush pick up. STAFF RECOMMENDATION: Staff recommends Alternative 1. 6 2 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Anne Marie Green, Director, General Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 3 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Anne Marie Green, Director, General Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 3 ACTION NO. A-081203-3 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Request to authorize an emergency appropriation in the amount of $15,000 for debris removal and stabilization of portions of the Wolfe Creek water shed in the Stonebridge Court subdivision SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is a request for an emergency appropriation, at the request of Supervisor Altizer, to address debris removal and stabilization needs in the Wolfe Creek drainage shed, specifically in the Stonebridge Court subdivision. This emergency action is the result of the severe storms experienced on August 9th in the Wolfe Creek water shed. The drainage problems have been accentuated by heavy rains; however prior to the recent storms, the County drainage maintenance staff was working on a backlog of projects from 1999. Since January 2003, 400 complaints have been received relating to drainage issues. Staff will present an overview of the County's drainage maintenance program in a work session later this afternoon. At that time, discussion will focus on responsibilities, projects and needed resources. FISCAL IMPACT: Appropriation of $15,000 from the year end balance for emergency stabilization and debris work in the Wolfe Creek Drainage Shed, specifically in the Stonebridge Court Subdivision. ALTERNATIVES: 1. Approve appropriation of $15,000 for the necessary work. STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor Altizer motion to approve staff recommendation (appropriate $15,000 for debris removal and stabilization) with the modification that the funds be taken from the Board Contingency Fund rather than year-end funds Motion Approved cc: File Arnold Covey, Director, Community Development Diane D. Hyatt, Director, Finance Rebecca Owens, Director, Finance Yes No Abs Mr. Flora ® 0 F� Mr. Church ® El E] Mr. Minnix Mr. Altizer Mr. McNamara ® E cc: File Arnold Covey, Director, Community Development Diane D. Hyatt, Director, Finance Rebecca Owens, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 12, 2003 RESOLUTION 081203-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 12, 2003 designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of minutes - July 18, 2003 and July 22, 2003 2. Request to accept and appropriate a grant in the amount of $34,252 from the Governor's Office of Substance Abuse Prevention for the Student Assistance Program 3. Request to accept and appropriate grant in the amount of $91,253 from the Virginia Tobacco Settlement Foundation to the Elementary Student Assistance Program 4. Request to accept a grant in the amount of $18,085.22 from the Bureau of Justice Assistance Bulletproof Vest Partnership 5. Request to accept and appropriate a TANF Disability Grant in the amount of $54,500 for the Department of Social Services 6. Request to accept and appropriate a Department of Motor Vehicles grant in the amount of $3,000 to be used in conducting DUI checkpoints 7. Resolution of appreciation upon the retirement of Melvin Lee Linkous, Police Department, after twenty-eight years of service 8. Request to accept and appropriate a grant in the amount of $99,778 from the Department of Justice to the Fire and Rescue Department for the acquisition of equipment and supplies to respond to structural collapse and mass casualty incidents 1 9. Request to accept Dresden Circle and the remaining portion of Dresden Lane into the State Secondary System 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Rebecca Owens, Director, Finance Joseph Sgroi, Director, Human Resources Dr. Betty McCrary, Director, Social Services J.R. Lavinder, Police Chief Richard E. Burch, Fire and Rescue Chief Jimmy Chapman, Police Department Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Arnold Covey, Director, Community Development JoAnn Burkholder, Student Assistance Program Administrator 0 2 ACTION NO. A -0812034a ITEM NO. H-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 12, 2003 Request to accept and appropriate a grant in the amount of $34,252 for the Student Assistance Program JoAnn Burkholder Student Assistance Program Administrator Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the second year of a four year grant from the Governor's Office of Substance Abuse Prevention. The grant is for the amount of $34,252 to fund the Student Assistance Program Coordinator position at Glenvar High and Middle Schools. The funding is a four year cycle with a decrease of twenty-five percent each year. FISCAL IMPACT: Funding was approved in the budget to match the twenty-five percent decrease allocation . ALTERNATIVES: None STAFF RECOMMENDATION: It is recommended that the Board of Supervisors accept this grant and appropriate the funds to continue the Student Assistance Program at Glenvar High and Middle. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File JoAnn Burkholder, Student Assistance Program Administrator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance E Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File JoAnn Burkholder, Student Assistance Program Administrator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance E ACTION NO. A -081203-4.b ITEM NO. H-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $91,253 from the Virginia Tobacco Settlement Foundation SUBMITTED BY: JoAnn Burkholder Substance Abuse Program Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the second year of a five year grant from the Virginia Tobacco Settlement Foundation. The grant is for the amount of $91,253 to fund three part-time Elementary Student Assistance Program (ESAP) Coordinator positions. The ESAP instructs the Life Skills Prevention Curriculum which includes alcohol and other drugs and non-violence resolution methods as well as other support services. Grant funding in the amount of $91,253 has been awarded to Roanoke County Public Schools to continue funding three part-time Elementary Student Assistance Program positions. FISCAL IMPACT: None ALTERNATIVES: None a 1 STAFF RECOMMENDATION: It is recommended that the Board of Supervisors accept this grant in the amount of $91,253, and appropriate the funds to continue the Elementary Student Assistance Program. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File JoAnn Burkholder, Student Assistance Program Administrator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File JoAnn Burkholder, Student Assistance Program Administrator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -081203-4.c ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Request to accept a Bureau of Justice Assistance Bulletproof Vest Partnership grant in the amount of $18,085.22 for fiscal year 2003-2004 SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Bureau of Justice Assistance (BJA), through the Bulletproof Vest Partnership, assists local law enforcement agencies in the purchase of bulletproof vests for sworn law enforcement officers. The BJA will pay up to 50% of the cost of bulletproof vests purchased by localities. The Roanoke County Police Department and Sheriff's Office have been approved to receive $18,085.22 in grant funds to assist in the purchase of bulletproof vests. For fiscal year 2003-2004, the Police Department has been allocated $14,233.22 to cover expenditures for account 478805-6130 with the match to come from account 471100-6130. The Sheriff's Office has been allocated $3,277.00 to cover expenditures for account 318300-6510 with the match to come from account 311100-6130. This BJA grant funding is available through September 03, 2008. FISCAL IMPACT: The purchase of bulletproof vests is a mandatory equipment item for department personnel to wear while on duty. The decline of federal funding from the Bureau of Justice Assistance would have a significant financial impact on the Department. ALTERNATIVES: The other funding alternative is to allow the Department to incur 100% fiscal responsibility for the purchase cost of all bulletproof vests or to receive assistance from the Roanoke County General Fund. STAFF RECOMMENDATION: Staff recommends acceptance of the Bureau of Justice Assistance Bulletproof Vest Partnership grant in the amount of $18,085.22 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File James R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance RIA Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File James R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance RIA ACTION NO. A -081203-4.d ITEM NUMBER H-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Request to accept and appropriate 2004 TANF Disability Grant in the amount of $54,500 for the Department of Social Services SUBMITTED BY: Dr. Betty McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Department of Social Services, in collaboration with Roanoke City Social Services, has received grant funds in the amount of $54,500 to provide specialized services to TANF clients with physical and mental disabilities. This grant is a result of the State Department of Social Services reallocation of funds previously awarded to community resources, but now awarded to local Departments of Social Services. Roanoke County Social Services will be the fiscal agent for these funds. These specialized purchased services to the disabled include, but are not limited to, work adjustment services, job coaching, supportive employment services, assessments, independent living skills and life skills. Services will be purchased from Goodwill Industries of the Valley and Blue Ridge Independent Living Center. It is estimated services will be provided to 50 disabled clients from July 1, 2003 to May 30, 2004. The goal is to assist 20 disabled clients to become employed with benefits and an average wage of $6.25 per hour. FISCAL IMPACT: No fiscal impact; 100% state funds STAFF RECOMMENDATION: Staff recommends acceptance of the 2004 TANF Disability Grant in the amount of $54,500 and the appropriation of same revenue to a Social Services OCAO grant account to be established by the Department of Finance. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance E Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance E ACTION NO. A -081203-4.e ITEM NO. H-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Request to accept and appropriate a Department of Motor Vehicles grant in the amount of $3,000 to be used in conducting DUI checkpoints SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department conducts numerous DUI checkpoints each year. DUI checkpoints provide an effective tool used to strictly enforce DUI violations. The Virginia Department of Motor Vehicles has provided grant funding for officers working DUI checkpoints at their overtime rate. FISCAL IMPACT: The Department of Motor Vehicles has provided $3,000.00 in grant funding with no matching funds required. The grant period runs between July 4, 2003 and January 4, 2004. ALTERNATIVES: At this time no alternative funding is available. The grant funding is provided to the Police Department with no requirement of matching funds. If accepted, these funds should be appropriated to the Roanoke County Police Department's uniform personnel overtime and FICA accounts. STAFF RECOMMENDATION: The staff recommends acceptance and appropriation of the Department of Motor Vehicles grant in the amount of $3,000.00. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File James R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance E Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File James R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 12, 2003 RESOLUTION 081203-4.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MELVIN LEE LINKOUS, POLICE DEPARTMENT WHEREAS, Melvin Lee Linkous was employed by Roanoke County on July 1, 1975, as a Deputy Sheriff and advanced to the rank of Deputy Sheriff - Sergeant; and WHEREAS, Officer Linkous was one of the original members of the Police Department which was established in 1990; and WHEREAS, Officer Linkous retired as a Crime Prevention Police Officer from Roanoke County on August 1, 2003, after twenty-eight years and one month of service; and WHEREAS, Officer Linkous, at the time of his retirement, was coordinating approximately 98 "Neighborhood Watch" groups that he was instrumental in establishing and maintaining; and WHEREAS, Officer Linkous was known for his cheerful attitude and was always positive in his interactions with citizens and co-workers; and WHEREAS, Officer Linkous has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MELVIN LEE LINKOUS for more than twenty-eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTAE: LL � - 111419 ) Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolution of Appreciation/Congratulations/Welcome J.R. Lavinder, Chief of Police Joseph Sgroi, Director, Human Resources 6 2 ACTION NO. A -081203-4.g ITEM NO. H-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Request to accept and appropriate a grant in the amount of $99,778 from the Department of Justice to the Fire and Rescue Department for the acquisition of equipment and supplies to respond to structural collapse and mass casualty incidents SUBMITTED BY: Richard E. Burch Fire and Rescue Chief APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Fire and Rescue Department applied for grant funding through the Department of Justice Competitive Sub -Grant Equipment Program. The competitive sub -grants are intended to provide local jurisdictions with funding to respond to incidents involving terrorist events from weapons of mass destruction (WMD). The Fire and Rescue Department was awarded approximately 13% of the available funding out of 80 applications. The funding will allow for the purchase of structural collapse equipment and mass casualty supplies to support a WMD event. The grant funds are from year 2002 competitive sub -grant cycle. The monies must be used for purchasing equipment approved in the grant program. 2002 Grant $99,778.00 Obligated by July 31, 2004 FISCAL IMPACT: The total grant of $99,778 does not require any local match. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of grant funds in the amount of $99,778 to the Fire and Rescue Department from the Department of Justice to support the Fire and Rescue Department's ability to respond to WMD incidents involving building collapses. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Richard Burch, Fire and Rescue Chief Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Richard Burch, Fire and Rescue Chief Rebecca Owens, Director, Finance 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12th DAY OF AUGUST, 2003, ADOPTED THE FOLLOWING: RESOLUTION 081203-4.1h REQUESTING ACCEPTANCE OF DRESDEN CIRCLE AND THE REMAINING PORTION OF DRESDEN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form SR -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora Church, Minnix, Altizer, McNamara Nays: None A Copy TesttJe: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 081203-4.h adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on August 12, 2003. Brenda J. Holton, CMC Deputy Clerk 0 m t Z W < U h C < N U- 0 O � Z n O m e U P ' ' � ' i U h ' N 9 r -I 3 e z 5 z � F� Y W ' O � U C: W a 3 b v O O W CDca CD co m m a s y a a a a m cv g yUy y � � m r C1� (fj O d m i 15cr i5 i5 m C ; F E O cc E o 0 D Ad ti 0 u h o t% r a LLL ; W i 1 J U i b m Q z Q W Q 1 O � Z N' l7 r r N-9 t= t Z W h C < U- 0 O Z n O m e U P ' ' W ' i U 9 ^ 3 e z 5 � � Y ' O j i" v o.605 ACH 0 PUE 44'Fi 512.ij9 by W 97' 6' . '0 of t'Lor $7 i -A-519' P, W to f LOT 10 6 -or 21 0,3f.7 Aa?4 '.162 Z4 LOT 22 a435 AcP' `w qv' VE ;J' 0 P4 LOT PLI L.07, .57 14',01-/ c,417 AM LOT 21 (y., I ri, ti. LOT 9 N� it .45V ACRE L.Or go 59.9 0,!,4.5 A -Tj LOr 19 C' 7 q06.3 °v � -Z Cpw ACRE X20' SS£73­0�1" 73 1— p .4-76 ACRE 1. Lor a Irk. I (S 'A LOT16 0147V -4CR�'• z" c a 3, 0 " (FT 19 E: 67 j'.0 1, 0 T 17 0.4sB ACRE '-241' 0 PL OT 7 T '46'21 ().4'L7f, At— LO16 ij 3 f Lor is LOT 17 o.490 A ;jz j.0T jq --- - ------ -*-.,-.:7jt ------------ LOT, 4 - _:"_...y..,---- 1' SGr - ---­--­- LOT 6 963 ACRE a67a ACRE S jV0 A A(H ROIE_r� 1243 J 7— L L.0, 12 OT 5 f LOT LDr 4 LOT iv STDftbiYV11 TER .?i Si '1 iv 1. �MHA 546 AT�E PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICE Miles Feet Feet Houses Dresden Lane - From the cul-de-sac of Dresden Lane 0.09 50 31 6 (Rte 1243) to the intersection of Dresden Circle Dresden Circle - from its intersection with Dresden 0.13 50 31 5 Lane to its eastern cul-de-sac and its intersection with Dresden Lane to its western cul-de-sac, BOANOKE COUNTY ACCEPTANCE OF DRESDEN CIRCLE AND THE REMAINING ,D.EpuLRTMENT Of PORTION OF DRESDEN LANE INTO THE VISYS GIA DEPARTMENT OF TRANSPORSECONDARYTEM CO:VMUNITY. BEVEL OPM-FIVT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 12, 2003 RESOLUTION 081203-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: , Diane S. Childers Clerk to the Board of Supervisors Cc: File Closed Meeting File 0 ACTION NO. A-081203-6 ITEM NO. P-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Confirmation of committee appointment to the Board of Zoning Appeals SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BOARD OF ZONING APPEALS (Appointed by District) The five-year term of Richard L. Jones, Jr., Catawba District, expired on June 30, 2003. At the August 12, 2003 meeting, Supervisor Church moved to appoint Richard L. Jones, Jr., to represent the Catawba District, for an additional five-year term. His term will expire on June 30, 2008 VOTE: Supervisor Church motion to appoint Richard L. Jones, Jr. to serve an additional five-year term Motion Approved cc: File Board of Zoning Appeals File Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ I ❑ cc: File Board of Zoning Appeals File ACTION NO. A-081203-7 ITEM NO. P-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 12, 2003 AGENDA ITEM: Confirmation of committee appointments to the Virginia Western Community College Board SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four-year terms of Geoffrey Ottaway and James W. Arend expired on June 30, 2003. They are not eligible for reappointment At the August 12, 2003 meeting, Supervisor McNamara moved to appoint John Frye and Will Davis to serve four-year terms. Their terms will expire on June 30, 2007. VOTE: Supervisor McNamara motion to appoint John Frye and Will Davis Motion Approved cc: File Virginia Western Community College Board.File Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Virginia Western Community College Board.File