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Home My WebLink About9/9/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2003 RESOLUTION 090903-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF HOWARD R. GUTHRIE, PARKS, RECREATION & TOURISM DEPARTMENT, AFTER THIRTY YEARS OF SERVICE WHEREAS, Howard R. Guthrie was employed by Roanoke County on July 15, 1973, as a Recreation Instructor in the Parks, Recreation & Tourism Department; and WHEREAS, Mr. Guthrie retired from Roanoke County on August 1, 2003, as the Youth Athletics Program Supervisor, after thirty years of service; and WHEREAS, Mr. Guthrie has coached youth sports for nearly forty years and plans to continue coaching youth baseball after his retirement; and WHEREAS, Mr. Guthrie was inducted into the Salem -Roanoke Hall of Fame in 1998, in recognition of his service and dedication to youth baseball in the Roanoke Valley; and WHEREAS, Mr. Guthrie received the National Little League Volunteer of the Year Award for the Little League's District 12 that reaches across southwest Virginia in 1998; and WHEREAS, Mr. Guthrie has been a positive influence on the children of Roanoke County by fostering teamwork and sportsmanship through his management of Roanoke County's organized youth team sports; and WHEREAS, Mr. Guthrie has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life and safety for its citizens. 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HOWARD R. GUTHRIE for thirty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement and success as he continues to coach youth baseball. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: L a j • ("aa) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolution of Appreciation File Thomas S. Haislip, Director, Parks, Recreation, and Tourism Joseph Sgroi, Director, Human Resources 2 ACTION NO. A-090903-2 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2003 AGENDA ITEM: Request for approval of revisions to the Roanoke County Employee Handbook SUBMITTED BY: Joe Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Employee Handbook was last revised in 2000 and since that time, several changes have been suggested by Roanoke County staff. These changes have been reviewed and approved by the Employee Advisory Committee (EAC), the ETEAM, and the Department of Human Resources. All clarifications or changes in policy are summarized and listed in detail in the attached documents. Additionally, you will note that the layout of the handbook has been revised. The new format eliminates redundancies and is more `user friendly' to the employee. Sections have been reorganized into new chapters, but no policies were changed during this phase of the update process. The employee handbook is reviewed with all new County employees during the Human Resources orientation programs, and it is now available online via the Human Resources website. The handbook is an evolving document and we are very pleased with this latest set of changes. County staff is requesting that the Board approve the revisions. ALTERNATIVES: 1. Approve the revisions to the Roanoke County Employee Handbook. 2. Decline to approve the revisions to the Roanoke County Employee Handbook. STAFF RECOMMENDATION: Staff recommends Alternative #1. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Joseph Sgroi, Director, Human Resources 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Joseph Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2003 RESOLUTION 090903-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 9, 2003 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - August 22 and August 26, 2003 2. Request to appropriate grant in the amount of $48,500 for the TANF hard to serve grant program in the Department of Social Services 3. Request to appropriate dual enrollment net revenues in the amount of $1,215.50 to the Roanoke County Schools instructional program 4. Request to transfer a 1975 GMC step van to the County of Appomattox Sheriffs Office for the fee of $1.00 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1 A COPY TESTE: Lm-' S NI&L) Diane S. Childers Clerk to the Board of Supervisors cc: File Dr Betty McCrary, Director, Social Services Dr. Lorraine Lange, Assistant Superintendent of Instruction J. R. Lavinder, Chief of Police Rebecca Owens, Director, Finance 2 ACTION NO. A -090903-3.a ITEM NUMBER 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2003 AGENDA ITEM: Request to appropriate grant in the amount of $48,500 for the TANF hard to serve grant program in the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The state has made available $48,500 of federal grant money for the TANF (Temporary Assistance to Needy Families) Hard to Serve Program. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $48,500 to the fiscal year 2003-2004 Social Services hard to serve grant budget (606200) and to appropriate the related revenues from the state. This is an ongoing grant. FISCAL IMPACT: No fiscal impact - 100% federal/state reimbursement funds STAFF RECOMMENDATION: Staff recommends appropriation of $48,500 to the fiscal year 2003-2004 Social Services hard to serve grant budget (606200) and to appropriate same revenues from the state. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance 6 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance 6 2 ACTION NO. A -090903-3.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2003 AGENDA ITEM: Request for appropriation of dual enrollment net revenues in the amount of $1,215.50 to the Roanoke County Schools Instructional Program SUBMITTED BY: Lorraine Lange Assistant Superintendent of Instruction APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Western Community College (VWCC) did not bill one class during second semester of the 2002-2003 school year. Roanoke County Schools paid the bill and received $1,215.50 from VWCC for teacher salary and use of the building. FISCAL IMPACT: Roanoke County Schools requests that $1,215.50 be appropriated to the instructional program, budget code: 797530-6501 ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of dual enrollment net revenue in the amount of $1,215.50. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Rebecca Owens, Director, Finance 2 ACTION NO. A -090903-3.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2003 AGENDA ITEM: Request to transfer a 1975 GMC step van to the County of Appomattox Sheriff's Office for the fee of $1.00 SUBMITTED BY: J. R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 1993, the Roanoke County Police Department received a 1975 GMC step van from Roanoke County's Rescue 9. The van was used as a rescue squad vehicle. Since being received, the vehicle has been used for the Department's SWAT Team. As a result of its frequent use, first by Rescue 9 and then the SWAT Team, the van has ceased to have any value to the Roanoke County Police Department. The County of Appomattox Sheriff's Office is in the process of starting a SWAT Team. The Sheriff's Office has made an inquiry as to the purchase of the van for similar SWAT Team use in their county. Itis the desire of the Police Department to transfer the vehicle to the County of Appomattox Sheriff's Office for the nominal fee of $1.00. FISCAL IMPACT: The vehicle is not mechanically sound and needs approximately $2,000 in mechanical work. ALTERNATIVES: The vehicle could be used in trade. However, the van only has a wholesale value of approximately $800.00 if it were in good mechanical condition. STAFF RECOMMENDATION: Staff recommends approval of the transfer of a 1975 GMC step van to the County of Appomattox Sheriff's Office for the fee of $1.00. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File J.R. Lavinder, Chief of Police Rebecca Owens, Director, Finance 4 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File J.R. Lavinder, Chief of Police Rebecca Owens, Director, Finance 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2003 RESOLUTION 090903-04 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: . &=.2 � - 416L)' Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File