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10/14/2003 - Adopted Board Records
ACTION NO. A-101403-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $464,242 from the Federal Emergency Management Agency (FEMA) to the Fire and Rescue Department for the purchase of new firefighting breathing apparatus SUBMITTED BY: Richard E. Burch Chief of Fire and Rescue APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This is a significant grant for a much needed purpose. Also, please note the benefits realized from regional purchasing. We have had requests from several volunteer fire and rescue units in neighboring localities to use our older equipment. While the older equipment is outdated, some useful life is left and it is better than the equipment most of the smaller localities have in place. There is no trade-in value or resale market for the equipment, and we would like to donate it to neighboring and other localities that we work with. SUMMARY OF INFORMATION: The Fire and Rescue Department applied for and was awarded $464,242 in grant funding through the Federal Emergency Management Agency (FEMA), FIRE ACT Grant Program to replace the entire firefighting breathing apparatus or SCBA system. The FIRE ACT is a federally funded grant program intended to provide local jurisdictions with funding to enhance current firefighting capabilities. The total cost to replace the breathing apparatus is $663,202, and the grant is a 70/30 matching program. Roanoke County participated in a regional bid process with the City of Roanoke for the purchase of the newequipment. As a result, staff was able to budget for the matching 30% in the amount of $198,960 during the 2002-2003 budget process. The breakdown of costs for equipment replacement is as follows: The current SCBA equipment has been in service since the early 1980's and can no longer be upgraded. In addition, the existing units are no longer approved by the National Institute of Occupational Safety and Health (NIOSH) and do not provide the level of safety to responders necessary in the changing world. Today's responders increasingly face the threat of bio -terrorism, and the need to replace the obsolete system is now critical. The new breathing apparatus will meet all new federal standards to protect Roanoke County's firefighters from the dangers that they face. Mutual aid is also a major factor in the need to replace the current system. The City of Salem and City of Roanoke have been awarded similar grants and are in the process of replacing their air packs with new ones. In order to maintain interoperability in a mutual aid response, the County's system must also be replaced. Staff has received the training air packs and has begun the process to convert to the new system. This involves training and certification of each career and volunteer responder. A train -the -trainer program is being conducted in October, with the actual training of the career and volunteer personnel scheduled to be completed by the end of November. The remainder of the 175 SCBA packs should arrive in mid-November. These units must be tested before being placed in service. The month of December will be used to complete the testing and to install the new air packs on the apparatus. The new system is scheduled to be in service in January 2004. FISCAL IMPACT: The federal grant funds 70% of the program, with Roanoke County funding the remaining balance of $198,960 from the previously approved funds held for the Fire and Rescue Department. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of grant funds in the amount of $464,242 to the Fire and Rescue Department from the Federal Emergency Management Agency (FEMA) to purchase new firefighting breathing apparatus that meets current standards. Due to the outdated status of the existing air pack system, staff also recommends that the Board authorize the County Administrator, or his representative, to dispose of the old units in an appropriate manner, including the consideration of donating the units to another department. 2 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Richard E. Burch, Chief of Fire and Rescue Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 3 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Richard E. Burch, Chief of Fire and Rescue Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 2003 RESOLUTION 101403-2 REQUESTING THAT THE GOVERNOR OF VIRGINIA DESIGNATED ROANOKE COUNTY AS A PRIMARY DISASTER AREA DUE TO THIS YEAR'S EXCESSIVE RAINFALL AND MOISTURE WHEREAS, widespread excessive rainfall and moisture were experienced in Roanoke County resulting in severe distress and hardship for the County's agricultural community; and WHEREAS, the excessive rainfall and moisture has resulted in more than $500,000, in damage to greenhouse/nursery ornamentals, vegetables, corn silage, hay, and other crops on 16,000 acres of farm land; and WHEREAS, crop losses are putting severe financial pressures on Roanoke County farmers. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby petition the Honorable Mark R. Warner, Governor of the Commonwealth of Virginia, to request that the United States Secretary of Agriculture designate Roanoke County as a primary disaster area due to excessive rainfall and moisture to provide the means for those affected to excessive rainfall and moisture to provide the means for those affected to qualify for available relief assistance. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: —� / /)-16 , k � . Nf Diane S. Childers Clerk to the Board of Supervisors cc: File The Honorable Mark R. Warner, Governor of Virginia Jonathan M. Vest, Extension Agent John Chambliss, Assistant County Administrator I hereby certify that the foregoing is a true and correct copy of Resolution 101403-2 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on October 14, 2003. Brenda J. Holton, CMC Deputy Clerk 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 14, 2003 RESOLUTION 101403-3 PURSUANT TO SECTIONS 15.2-1900 THROUGH 15.2 -1907, AND TITLE 25.1 — EMINENT DOMAIN, OF THE CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE EMINENT DOMAIN PROCEEDINGS FOR THE ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A PERMANENT 20' SANITARY SEWER EASEMENT, TOGETHER WITH THE RIGHT OF ACCESS AND TWO 10' TEMPORARY CONSTRUCTION EASEMENTS, UPON THE PRIVATE PARK IN HIGHFIELDS SUBDIVISION (TAX MAP #86.11-04-48), BEING OWNED IN UNDIVIDED INTERESTS BY ALL OF THE HIGHFIELDS LOT OWNERS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as fo I I ows: 1. That a permanent sanitary sewer easement, twenty feet (20') in width and consisting of 6,667 square feet, is necessary for public use in connection with a Roanoke County project, known as the Roselawn Sanitary Sewer Extension Project and/or the Roselawn Off -Site Sewer Project, to extend gravity sanitary sewer service to an area of the County containing approximately 700 acres of property located in the drainage area along Roselawn Road, said project having been previously approved and authorized by Ordinance #032503-9 adopted by this Board on March 25, 2003. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically is necessary to enable the County of Roanoke to provide sanitary sewer service to new and existing residences in the service area through a gravity line, which will further eliminate the additional costs to the public of operating and maintaining existing and future lift stations. 3. That acquisition of a permanent 20'sanitary sewer easement, with the right of access and two 10' temporary construction easements, is required to construct, install, improve, operate, inspect, use, maintain, and repair or replace a sanitary sewer system and related improvements, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a "Private Park" owned by the Owner or Owners of Lots in Highfields, and designated upon the Roanoke County Land Records as Tax Map #86.11-04-48. 4. That this easement is one of a series of easements required for the project and is the only remaining easement to be acquired. 5. That this easement is necessary to the Project, as its location is the lowest point in the service area, which is required for the proper design and operation of the gravity sewer system. 6. That the easement required for this project is through the "Private Park" property in Highfields Subdivision, located on Lakedale Road in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, owned in equal and undivided interests by the owner or owners of each lot as shown on the map of Highfields Subdivision, and is more particularly described as follows: A perpetual RIGHT and EASEMENT, of 6,667 square feet and being twenty feet (20') in width, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a sanitary sewer system, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the owners of the lots in Highfields Subdivision, shown and designated as "PRIVATE PARK' upon the Map of Highfields, dated January 21, 1957, of record in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Map 6 2 Book 3, page 247, and designated on the Roanoke County Land Records as Tax Map No. 86.11-04-48. The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by reference incorporated herein. TOGETHER WITH temporary construction easements totaling 6,670 square feet, and being ten feet (10') in width on each side of the permanent easement described above, for use as temporary work space and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacement within the easement area. The locations of the temporary construction easements are shown cross -hatched and designated as "NEW 10' T.C.E." on Exhibit A attached hereto. 7. That the fair market value of the permanent sanitary sewer easement, together with right of access and the temporary construction easements, is $891.00. 8. That $891.00 has been divided by the total of thirty-two (32) tax parcels in the subdivision, for a value of $27.84 per parcel. The lot owners have been offered, and are hereby re -offered, $27.84 for each tax parcel owned to acquire their undivided interest in the easement. 9. That one parcel (well lot) is owned by the County of Roanoke and the interests of the owners of sixteen (16) parcels have been acquired by purchase. 10. That the interests of the following owners of sixteen (16) lots, referenced by tax parcel number, remain to be acquired and the County has been unable to agree on the compensation to be paid or other terms of purchase or settlement with said owners: Tax Parcel # Owner(s) 86.11-4-10 Carolyn Davis and Thomas Howard Beasley, III 86.11-4-11 Paula M. Beman 86.11-4-14 James Parsons Maddox and Clara J. Maddox 86.11-4-15 Vann G. and Florence A. Flowers 86.11-4-16 Randal L. Downs 86.11-4-17 Henry B. Bell 86.11-4-20 Gary and Carol L. Sternes 86.11-4-21 Robert L. Haynes, Jr. 86.11-4-30 Philip Trompeter 86.11-4-32 David R. and Bonnie Wall Lievsay 86.11-4-34 & 35 Daniel J. and Diane D. Fair 86.11-4-36 Eugene H. Connelly 86.11-4-39 John D. Sledd and Poarch Giles Sledd 86.11-4-40 & 41 David W. Wimberly, Sr. 11. That the acquisition of the undivided interests of the above-described lot owners, by condemnation or otherwise, is hereby authorized and approved for public use, namely the 20' sanitary sewer easement, together with the right of access and the two 10' temporary construction easements, on the "Private Park" in Highfields. 12. That it is immediately necessary for the County to enter upon and take possession of the easement and commence construction of said sanitary sewer extension and related improvements to complete the work during the current construction season, to avoid additional costs to the public associated with delaying the contractor, and to ensure timely availability of sanitary sewer service to the citizens of Roanoke County. 13. That a certified copy of this resolution, to be sent by certified mail to each of the property owners specified in paragraph 10 on or before October 20, 2003, shall constitute notice to said property owner of the offer to purchase as set forth herein and the County's intent to enter upon and take possession of the subject easements to commence construction, as provided for in Sections 15.2-1902, 15.2-1904 and 15.2- 1905, and Chapter 3 of Title 25.1 of the Code of Virginia (1950, as amended). 6 4 14. That the Roselawn Sanitary Sewer Extension account is hereby designated as the fund from which the purchase price or the judgment of the court in condemnation proceedings shall be paid to the respective property owners. 15. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under Sections 15.2-1900 through 15.2 -1907, and Title 25.1 — Eminent Domain, of the Code of Virginia (1950, as amended), including but not limited to the immediate right of entry in accordance with the procedures set forth in Chapter 3 of Title 25.1 of the Code of Virginia (1950, as amended), all as made and provided by law. 16. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish the necessary acquisitions through eminent domain proceedings, or otherwise. 17. That this resolution shall be effective on the date of its adoption and the property owner shall have thirty (30) days following the sending of notice, i.e. the certified mailing of this resolution as provided herein, within which to contest this taking and immediate right of entry as provided in Section 15.2-1905.B. of the Code of Virginia (1950, as amended). On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None E 5 A COPY TESTEE:� / - LL I ,J -a2 Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney Rebecca Owens, Director, Finance I hereby certify that the foregoing is a true and correct copy of Resolution 101403-3 adopted by the Roanoke County Board of Supervisors by a unanimous 4recoredo e on Tuesday, October 14, 2003. rends, Deputy Clerk Roanoke County Board of Supervisors 0 COD =�EXHIBIT o.a�•- o 44 IC-) Oaf• y " -y o too�s - O O� O O 't1 O t/1 'D I to ro CIO V CIO Z U) 00.98 3 CO B £0 5 ,40.49t ■ z r, n N 2 W W SOC LP 222C �-#0 � z k •U try i, �� 0. 71 X -{ � o . Z O t 0 o Y Z V ai CJt yy m �7 C� rn rn . "V' 1PI 111 o sn 6 y� / rrl y�yo x g97 CXm' ti O y IV 7��//' nam r-9 rr) o °s -Di g a V 3 m �� z M~►'1za� m y m (:,:,0) O ~a cn o r� v,s F ol:. E h' a Or4 CTJ 0 [Tl rT1 Opp P2 O X Z D am a 3 z:-o rrl C) m N nv� N� I a N i ii� �N / A m J+ ,ot•ts M .fo,o9.ro N Ci y z a c m C N ?O ::u r'lak zz J -� �ZFZ :70zd / I yM mru z � ;:D o Ccs N o Z © o 0 I . E LEGEND I OWNERS HAVE AGREED OWNERS HAVE NOT AGREED PRIVATE PARK PROPERTY LIMITS OF HIGHFIELDS PROPOSED SEWER AND TEMPORARY CONSTRUCTION EASEMENTS\ PROPOSED SEWER LINE EXISTING SEWER LINES EXISTING SEWER EASEME X89 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 2003 ORDINANCE 101403-4 AMENDING ORDINANCE NO. 121900-3 ENLARGING A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, WEBSTER ROAD WATER PROJECT, AND AUTHORIZING FINANCING WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, Ordinance No. 121900-3 authorized the creation of a local public works improvement project, the Webster Road Water Project; and WHEREAS the County Administration has negotiated the enlargement or expansion of the Webster Road Water Project Service Area, in order to assist property owners whose well has become polluted; and WHEREAS, enlargement of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, the property owners have requested that the County allow them to pay their portion of the costs of connection to the public water system over the remaining term of this Project at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on October 14, 2003, and the second reading was dispensed with pursuant to Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board amends Ordinance No. 121900-3 and ratifies, authorizes and approves the enlargement of the Webster Road Water Project by including 8220 Webster Drive (Tax Map No. 27.05-02-05) within the Project Service Area. 2. The Webster Road Waterline Project Area was created for a period of ten (10) years through March, 2011. The owners of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $5,800.00 ($4,455 toward construction costs plus [$30 x length of road frontage in excess of 250 feet], plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the enlarged project service area, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Property owners pay a down payment of $4,000.00, and finance the remaining $1,800.00 for 70 months at an interest rate of 8% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. ( c ) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs 6 2 which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the enlarged project service area who elect to participate shall be made to the Public Works Participation Fund. Any off-site facility fee collected on this project shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Flora to approve the first reading of the ordinance, dispense with the second reading pursuant to Section 18.04 of the Roanoke County Code, and adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Janet Scheid, Chief Planner Rebecca Owens, Director, Finance 6 3 L89T PH U-) N d q LO W Z xO H N J O Q p M O LLJ o ZoO O z Q z o o n Cnm W LL— � U�+)r LLJ cn 0 x 0 O N Q z Li r o 2 Lo cD p o JON OO x X r —Of O N W N U o LO w Z v Z o I— Q M d O) m 0 W co o cn o In O O 402T lZI a = PH f-� Q F 0 a NOD w-1 0� sIRTTIR(I co 1_ p N ZI U-) N d q LO W Z xO H N J O tr p M O 1--- U')W Q C ° o FD 00 ry W z Q z o o n co 1_ Pg � 0Lij ry rr) O O C; U � ry W z Q z O Cnm W LL— Mw W 0 O Q z NWN L�L_. r o 2 Lo cD p o JON OO x X r i� N N co a W 0Lij ry rr) O O U � ry W z Q z `— Cnm W LL— Mw W 0 O Q z NWN L�L_. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 2003 RESOLUTION 101403-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 14, 2003, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 14, inclusive, as follows: 1. Approval of minutes - September 23 and September 30, 2003 2. Confirmation of appointment to the Virginia Western Community College Board 3. Request from Police Department to accept and appropriate grant from the Department of Criminal Justice Services in the amount of $5,025 for use by the Roanoke Valley Triad for purchase of 19 Project Lifesaver bracelets 4. Request from Roanoke County Schools to accept and appropriate E -Rate reimbursement funds in the amount of $2,018.88 for purchase of instructional equipment 5. Request from Roanoke County Schools to accept and appropriate grant in the amount of $1,500 from the Virginia Commission for the Arts for arts curriculum development 6. Request from Roanoke County Schools to accept and appropriate grant in the amount of $1,966 for purchase of assistive technology equipment and materials for students with disabilities 7. Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 9-11, 2003 r. 1 8. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County upon the retirement of Cecil Showalter, General Services Department, after sixteen years of service 9. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County upon the retirement of the following individuals in the Sheriff's Department: (a) Michael J. Simpson after twenty-seven years of service (b) Arthur L. Lee after twenty-six years of service 10. Request from Police Department to accept and appropriate grant in the amount of $2,100 from the Department of Motor Vehicles (DMV) for police officers to work DUI checkpoints 11. Request from Fire and Rescue Department to accept and appropriate grant in the amount of $7,900 from the Virginia Fire Services for construction of a trench rescue simulator 12. Request to accept South Concourse Drive into the Virginia Department of Transportation (VDOT) secondary system, Hollins Magisterial District 13. Request to approve holiday schedule for 2004-2006 14. Request from the Roanoke County School Board to proceed with the donation of surplus real estate to Habitat for Humanity 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution with Item 14 removed, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None On motion of Supervisor Altizer to approve Item 14, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara 6 2 NAYS: None A COPY TESTE: ae'a'o) �ll1n a, Diane S. Childers Clerk to the Board of Supervisors cc: File Ray Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance Anne Marie Green, Director, General Services Joseph Sgroi, Director, Human Services Gerald Holt, Sheriff Richard Burch, Chief of Fire and Rescue Arnold Covey, Director, Community Development iv ACTION NO. A -101403-5.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Confirmation of committee appointment to the Virginia Western Community College Board SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Western Community College Board: The Board has requested that David P. Mitchell, Jr. be placed on the agenda for nomination and confirmation at the October 14 meeting. Mr. Mitchell will complete the unexpired term of John P. Frye, Jr., who has indicated he is unable to serve in this capacity. This term will expire on June 30, 2007. STAFF RECOMMENDATION: It is recommended that the above appointment to the Virginia Western Community College Board be confirmed. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Virginia Western Community College Board File Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Virginia Western Community College Board File 4W ACTION NO. A -101403-5.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to accept and appropriate a grant from the Department of Criminal Justice Services in the amount of $5,025 for use by the Roanoke Valley Triad for the purchase of 19 Project Lifesaver bracelets SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department is active in senior crime prevention efforts and recognizes the need to improve the quality of life of individuals inflicted with Alzheimer's and related mental dysfunction disorders (ARMD). The funds provided from the Department of Criminal Justice Services will facilitate the department's mission by allowing the department to purchase 19 Project Lifesaver bracelets. The bracelet places a personalized radio transmitter on identified persons with an ARMD. These transmitters assist caregivers and local emergency agencies in locating those who wander from their home or care site. FISCAL IMPACT: The Department of Criminal Justice Services has provided $5,025 in grant funds to use for Triad Crime Prevention Programs. The grant requires a match of $1,675 in funds from Roanoke County, and these funds are available in the Police Department budget. ALTERNATIVES: There are no alternative funding sources available at this time. If accepted, these funds should be appropriated to a separate account for the Police Department established by the Finance Department. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the Department of Criminal Justice Services grant in the amount of $5,025. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File J.R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File J.R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance 2 ACTION NO. A -101403-5.c ITEM NO. E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to accept and appropriate E -Rate reimbursement funds in the amount of $2,018.88 SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools anticipated receiving reimbursements from the Universal Service Fund (E -Rate) Program for the 2002-2003 year in the amount of $47,478. This amount was appropriated and spent during the budget year as per Board action on April 10, 2003. When final reimbursements forms were completed for the fiscal year, the amount eligible for reimbursement was $49,496.88, which is $2,018.88 more than anticipated. Staff requests that this additional amount be appropriated for purchase of instructional equipment. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of additional E -Rate funds in the amount of $2,018.88 for the purchase of instructional equipment. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -101403-5.d ITEM NO. 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $1,500 from the Virginia Commission for the Arts SUBMITTED BY: Dr. Lorraine Lange Assistant Superintendent of Instruction APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Commission for the Arts approved a grant in the amount of $1,500 for Roanoke County Schools to apply towards arts curriculum development for the Center for Visual Arts. A check in the amount of $1,275 was received from the Commission for the Arts. As per contract with the Commission, the balance of $225 will be sent to Roanoke County Schools upon receipt of the final report. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $1,500 grant to account 793530- 5850. 1 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara 1 ❑ ❑ cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -101403-5.e ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $1,966 for assistive technology SUBMITTED BY: Dr. Patricia Radcliffe Director of Special Education and Pupil Personnel Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Through Superintendents Memorandum No. 103, local school divisions were given the opportunity to complete a survey related to assistive technology use in their school division and apply for funds up to $2,000 to be used for the purchase of assistive technology equipment/materials. The funds are being made available to school divisions to assist with addressing improvements in meeting the requirement of considering assistive technology needs for each student with a disability. Roanoke County Public Schools received notification of our approval for $1,966 on August 20, 2003 with the understanding that funds must be expended by September 30, 2003. The $1,966 will be used to purchase equipment for use by the special education staff to assist with assessment of assistive technology needs for students with disabilities. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of grant funds in the amount of $1,966 for assistive technology. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Patricia Radcliffe, Director of Special Education and Pupil Personnel Services Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. Flora ® F1 El Mr. Church Mr. Minnix Mr. Altizer Mr. McNamara cc: File Dr. Patricia Radcliffe, Director of Special Education and Pupil Personnel Services Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -101403-5.f ITEM NO. 1-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 9-11, 2003 SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties (VACo) annual conference will be held November 9- 11, 2003. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the annual business meeting on Tuesday, November 11. The voting credentials form must be submitted to VACo by November 1, 2003. All members of the Board of Supervisors are planning to attend the conference this year and are scheduled to hold a retreat on November 9 prior to the start of the conference. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors designate Chairman McNamara to serve as Roanoke County's voting delegate and that the voting credentials form be forwarded to VACo. If Chairman McNamara is unable to attend the business meeting, the Board designates Vice -Chairman Flora to serve as its alternate delegate. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File VACo File Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ❑ ❑ cc: File VACo File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 2003 RESOLUTION 101403-5.g EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CECIL SHOWALTER, GENERAL SERVICES DEPARTMENT, AFTER SIXTEEN YEARS OF SERVICE WHEREAS, Cecil Showalter was employed by Roanoke County on October 20, 1986, as a Refuse Collector for the General Services Department; and WHEREAS, Mr. Showalter retired from the County as an Equipment Operator on October 1, 2003, after sixteen years and eleven months of service; and WHEREAS, Mr. Showalter was an outstanding and extremely dependable employee who demonstrated to citizens his caring attitude and willingness to go the "extra" mile in all of his duties; and WHEREAS, Mr. Showalter was well -liked and respected by his co-workers and was a valuable asset and resource with his knowledge of County streets; and WHEREAS, Mr. Showalter has served with professionalism and integrity and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CECIL SHOWALTER for more than sixteen years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: - Lu ) �'� - 4,0) Diane S. Childers Clerk to the Board of Supervisors cc: File Joseph Sgroi, Director, Human Resources Anne Marie Green, Director, General Services Resolution of Appreciation/Congratulations File 6 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 2003 RESOLUTION 101403-5.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MICHAEL J. SIMPSON, SHERIFF'S OFFICE, AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Michael J. Simpson was employed by Roanoke County on August 2, 1976, as a Deputy Sheriff with the Sheriff's Office, and also served as Rehabilitation Counselor, Deputy Sheriff - Chief Corrections Rehabilitation Counselor, Deputy Sheriff — Sergeant - Classification and Treatment, and Deputy Sheriff - Sergeant - Civil Division; and WHEREAS, Sergeant Simpson retired from Roanoke County on October 1, 2003, after twenty-seven years and two months of service; and WHEREAS, Sergeant Simpson exhibited professionalism and integrity during his many years of service and was instrumental in the progress of the Roanoke County Sheriff's Office. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MICHAEL J. SIMPSON for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: - L�oj & 19'uz� Diane S. Childers Clerk to the Board of Supervisors cc: File Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff Resolutions of Appreciation/Congratulations 6 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 2003 RESOLUTION 101403-5.i EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ARTHUR L. LEE, SHERIFF'S OFFICE, AFTER TWENTY-SIX YEARS OF SERVICE WHEREAS, Arthur L. Lee was employed by Roanoke County on May 1, 1977, as a Deputy Sheriff with the Sheriff's Office where he served in several capacities during his years of service, including shift supervisor, with the rank of Sergeant; and WHEREAS, Deputy Lee completed the law enforcement course at Cardinal Criminal Justice Academy; and WHEREAS, Deputy Lee retired from Roanoke County on October 1, 2003, after twenty-six years and five months of service; and WHEREAS, Deputy Lee exhibited professionalism and integrity during his many years of service and was instrumental in the forward progress of the Roanoke County Sheriff's Office. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ARTHUR L. LEE for more than twenty-six years of capable, loyal and dedicated service to Roanoke County; and 6 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: &,&0j & D) Diane S. Childers Clerk to the Board of Supervisors cc: File Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff Resolutions of Appreciation/Congratulations 2 ACTION NO. A-101403-5.0 ITEM NO. 1-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $2,100 from the Department of Motor Vehicles (DMV) for police officers to work DUI checkpoints SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department conducts numerous DUI checkpoints each year. DUI checkpoints provide an effective tool used to strictly enforce DUI violations. The Virginia Department of Motor Vehicles (DMV) has provided grant funding for officers working DUI checkpoints at their overtime rate. FISCAL IMPACT: DMV has provided $2,100 in grant funding with no matching funds required. The grant period runs from October 1, 2003 and January 4, 2004. ALTERNATIVES: At this time no alternative funding is available. The funding is provided to the Police Department with no requirement of matching funds. If accepted, these funds should be appropriated to the Roanoke County Police Department's uniform personnel overtime and FICA accounts. STAFF RECOMMENDATION: Staff recommends acceptance of the DMV grant in the amount of $2,100. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File J.R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance - 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File J.R. Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance - 2 ACTION NO. A -101403-5.k ITEM NO. 1-11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $7,900 from the Virginia Fire Services Board to the Fire and Rescue Department for the construction of a trench rescue simulator. SUBMITTED BY: Richard E. Burch Chief of Fire and Rescue APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Fire and Rescue Department applied for grant funding through the Virginia Fire Services Board competitive training mini -grant program. The competitive mini -grants are intended to provide local jurisdictions with funding to enhance current training purposes. The Fire and Rescue Department received the most funding from this program. The funding will allowthe Fire and Rescue Department to construct a trench rescue simulator at the Regional Training Center. The simulator will greatly enhance the ability to respond to trench/cave rescues by providing real life scenarios for fire and rescue personnel. Fiscal year 2003 grant cycle $7,900.00 FISCAL IMPACT: The total grant of $7,900.00 does not require any local match. 1 STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of grant in the amount of $7,900 from the Virginia Fire Services Board to the Fire and Rescue Department for the construction of a trench rescue simulator. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Richard E. Burch Rebecca Owens, Chief of Fire and Rescue Director, Finance 2 Yes No Abs Mr. Flora ® 0 Mr. Church ® El Mr. Minnix ® El 0 Mr. Altizer ® R El Mr. McNamara ® EJ R cc: File Richard E. Burch Rebecca Owens, Chief of Fire and Rescue Director, Finance 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 14TH DAY OF OCTOBER, 2003, ADOPTED THE FOLLOWING: RESOLUTION 101403-5.1 REQUESTING ACCEPTANCE OF SOUTH CONCOURSE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form SR -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora Church Minnix, Altizer, McNamara Nays: None A Copy Teste: _ Q'll 0 J lq8_ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 101403-5.1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on October 14, 2003. �e, - () ZAA=, Brenda J. Holtdh, CIVIC Deputy Clerk THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 14TH DAY OF OCTOBER, 2003, ADOPTED THE FOLLOWING: RESOLUTION 101403-5.1 REQUESTING ACCEPTANCE OF SOUTH CONCOURSE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form SR -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora Church Minnix, Altizer, McNamara Nays: None A CopyTeste: Id'A a �_"=) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 101403-5.1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on October 14, 2003. Brenda J. Holton, CMC Deputy Clerk THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 14TH DAY OF OCTOBER, 2003, ADOPTED THE FOLLOWING: RESOLUTION 101403-5.1 REQUESTING ACCEPTANCE OF SOUTH CONCOURSE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form SR -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None A Copy Teste: /1 Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 101403-5.1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on October 14, 2003. &A4L Q VVP�A, 6 Brenda J. Ho on, CMC Deputy Clerk { 0.1 MILES (1) 50 FEET ' rROANOKE CWNTY \140`U�µS 36 FEET (1) 3 BUILDINGS r ROANOKE -i j CITY VICINITY M -Al' OF J f ' i y 1 �eT _�d4CBEAR AsSQGATES, L' B 1354 PC Bat -PA.CT 142 PS .3, PC. 153 J ! NEWTRAC J f I' Boa s10 S4 .F,.� j l z. doa 4 SO �4 C SBS 3_69.2��F�, �. �csTs, �; 49 �UrJ�Y�, : y / � •g �E� ao, � � zr % p aQ 4, PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. South Concourse Drive - From the intersection of ValleyPark Drive to its cul-de-sac. LENGTH: RIGHT OF WAY: PAVEMENT WIDTH: SERVICE (1) 0.1 MILES (1) 50 FEET (1) 36 FEET (1) 3 BUILDINGS POANOAT COUNT' VALLEYPOINTE D_FPA_RT ME.YT Off' COMMLTNTTY DEK11O.t AfENT Acceptance of South Concourse Drive into theVircginia " Department of Transportation Secondary System � � I ■ = 0 2 c � ( aR� ' � 7 ; a o .o •) c � \qq � s p § I% 4�� ±» Ln . / / / & \ a } } } ) } ) } } 'u 3 3\ E § ® ; ° UD ¥ 2 2 2 . 2 . 2 2 I£ 2 � ; / E ( / : / \ ( / a E _ e is _ ILt_ E= 41 U.1 I a E§ m \ � . f � a D \ � In/ ■ ACTION NO. A -101403-5.m ITEM NO. 1-13 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request to approve holiday schedule for 2004 - 2006 SUBMITTED BY: Joseph J. Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board has designated three minor, floating holidays in which the County will be open. These are President's Day, Columbus Day and Veteran's Day. For the last three years, the Board of Supervisors has designated that the Columbus Day holiday be observed on Christmas Eve, December 24, because of when it fel I within Christmas week. During the upcoming years 2004-2006, the Christmas holiday occurs on the weekend. The Employee Handbook states that when this occurs, the holiday is observed on the Friday before or the Monday following the holiday. Please see the calendar examples outlined below: The Board has approved the following for 2003: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Wednesday, January 1 Monday, January 20 Monday, February 17 (County open, floating holiday) Monday, May 26 Friday, July 4 Monday, September 1 Columbus Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Day after Christmas 2004 Monday, October 13 moved and designated as "Day after Christmas" Friday, 12/26. Tuesday, November 11 (County open, floating holiday) Thursday, November 27 Friday, November 28 Thursday, December 25 Friday, December 26 MON TUES WED THURS FRI SAT SUN Actual Christmas Christmas Actual Christmas holiday is holiday is Christmas deserved by observed by Christmas the COUnty. the County. KITIR SUN MON TUE WED THU FRI SAT Actual Christmas Christmas holiday is Christmas deserved by the COUnty. 2006 SUN MON TUE WED THU FRI SAT Actual Christmas Eve Christmas FISCAL IMPACT: There is no fiscal impact. This recommendation increases citizens' access for conducting County business and allows employees greater flexibility when scheduling leave. 2 STAFF RECOMMENDATION: Staff has discussed the holiday schedules and recommends not designating Columbus Day to be observed on Christmas Eve, December 24th in 2004, 2005, and 2006. Rather, allow Columbus Day as a minor, floating holiday for the years 2004 through 2006. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Jpssph Sgro.i, Director of Human Resources Wan0a Riley, Executive Secretary, Policies & Procedures Manual m 3 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix X ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Jpssph Sgro.i, Director of Human Resources Wan0a Riley, Executive Secretary, Policies & Procedures Manual m 3 ACTION NO. A -101403-5.n ITEM NO. 1-14 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 2003 AGENDA ITEM: Request from the Roanoke County School Board to proceed with the donation of surplus real estate to Habitat for Humanity APPROVED BY: Elmer C. Hodge County Administrator SUMMARY OF INFORMATION: We have received a request from the Roanoke County School Board to donate a parcel of surplus real estate, Tax Map No. 60.16-09-10, to Habitat for Humanity. The lot is adjacent to the former Roland E. Cook School in the Town of Vinton. A copy of the School Board resolution declaring the property as surplus is attached for your review. If the Board would like to proceed with the donation of this property, we will place this item on the October 28 agenda for a first reading, and schedule the second reading and public hearing for November 18, 2003. Staff recommends that the adjoining property owners be notified of the proposed donation prior to the first reading on October 28, and that the School Board schedule a community meeting to address any citizen concerns. It is suggested that participants in the community meeting should include representatives from the following: Roanoke County School Board, Roanoke County staff, Town of Vinton, and Habitat for Humanity. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Linda Weber, Schools Superintendent Paul M. Mahoney, County Attorney Brenda Chastain, Clerk, School Board FA Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Linda Weber, Schools Superintendent Paul M. Mahoney, County Attorney Brenda Chastain, Clerk, School Board FA