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HomeMy WebLinkAbout12/2/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 2003 RESOLUTION 120203-1 OF APPRECIATION TO ALFRED C. ANDERSON FOR HIS TWENTY-EIGHT YEARS OF SERVICE AS TREASURER OF ROANOKE COUNTY WHEREAS, Alfred C. Anderson is retiring after twenty-eight years as Roanoke County Treasurer, a career that spans over three decades beginning with his first term in 1972 and continuing through six consecutive terms from 1980 through 2003; and WHEREAS, Mr. Anderson, as Treasurer, consistently worked for the benefit of Roanoke County by improving tax payer services including new methods of paying taxes by telephone or on line using credit cards, automatic deduction from checking accounts, and at local banks and drop boxes; upgrading technology to automate procedures; and improving efficiency thereby achieving one of the highest collection rates in the state; and WHEREAS, Mr. Anderson, who graduated with a Bachelor of Science Degree from East Tennessee State University, continued his education throughout his career, becoming a Certified Governmental Treasurer through the University of Virginia, and a Certified Finance Master through the University of Tennessee; and WHEREAS, during his tenure as Treasurer, Mr. Anderson also served as President of the Treasurers' Association of Virginia; President of the National Association of County Treasurers; as Roanoke County Voting Delegate to the National Association of Counties (NACo) for many years; and as a NACo Steering Committee Member; named Treasurer of the Year by the Treasurers' Association of Virginia in 1986; and received the Victor E. Martinelli Outstanding Treasurers Award in July 1996; and WHEREAS, Mr. Anderson has been a good friend to the citizens of Roanoke County by serving as President of the Vinton Host Lions Club; President of the Dogwood Festival of Virginia; Treasurer of Vinton Masonic Lodge #204; Treasurer of the Virginia Recreational Facilities Authority (Explore Park); and as a member of the Roanoke Valley — Allegany Regional Commission and its Legislative Committee. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to ALFRED C. ANDERSON for twenty-eight years of service to the residents of Roanoke County; and FURTHER, BE IT RESOLVED that the Board of Supervisors does hereby extend its sincere best wishes to Mr. Anderson in his future endeavors. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources K 4 AT A REGULAR MEETING OF THE PLANNING COMMISSION OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 28, 2003 RESOLUTION 120203-2 REQUESTING AN EXTENSION OF TIME TO ANALYZE A SECTION 15.2-2232 REQUEST — COMMUNITY WELL FACILITY — BACK CREEK AREA WHEREAS, on October 31, 2003 Roanoke County received a request to allow the development of a privately owned community well facility on property behind Back Creek Elementary along Route 221 south; and WHEREAS, this privately owned public utility facility is not shown on the adopted Comprehensive Plan of Roanoke County; and WHEREAS, the Code of Virginia Section 15.2-2232 provides the authority to the Roanoke County Planning Commission to determine if this facility is substantially in accord with the adopted comprehensive plan of Roanoke County; and WHEREAS, the Planning Commission has determined the need to study the issue, analyze the land use impacts of such a facility and receive public input; and WHEREAS, the Planning Commission is granted by the Code of Virginia Section 15.2-2232 sixty (60) days to complete such a study unless an extension of time is requested of the governing body; and WHEREAS, the Planning Commission has determined that additional time to thoroughly study this Issue is necessary. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Planning Commission is requesting an additional 90 days (for a total study time of 150 days) to 0 1 study the Section 15.2-2232 request for the development of a privately owned community well system in southwest Roanoke County. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Janet Scheid, Chief Planner Arnold Covey, Director, Community Development 2 ACTION NO. A-120203-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 2003 AGENDA ITEM: Request to authorize the County Administrator to ratify and confirm the Performance Agreement between Roanoke County, the Industrial Development Authority of Roanoke County, and Lowe's Home Improvement, Inc. SUBMITTED BY: Elmer Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Lowe's has purchased a 14.843 acre parcel located at 4520 Challenger Avenue in East County to construct a 100,000 square foot home improvement center. Lowe's and the County estimate that the project will generate approximately $500,000 per year in local tax revenue. Per the County's Public Private Partnership Policy, an economic development grant equivalent to one year's new tax revenue may be offered to new retail operations in return for certain considerations desired by the County. Lowe's has agreed to the following building enhancements: 1. Install an additional buffer of evergreens_ between their_ new development. and _. the adjoining residential neighborhood. 2. Install a retaining wall to match the earth tone color of their building. 3. Install a six foot shadow box fence along the entire length of the retaining walls. 4. Construct a rear parapet along the top of the rear building wall for the screening of HVAC units. 5. Construct a screen wall for their trash compactor. 6. Limit lighting pole heights to 35 feet with site lighting shields to reduce spillover of light. 7. Construct a minimum of two sides of the building with split -face block in an earth tone color, and additional columns/pylasters provided along the front of the building to closely match the adjoining Wal Mart Super Center. These added improvements will produce a more aesthetically pleasing facility upon completion. FISCAL IMPACT: This economic development grant will be in the form of a reimbursement of up to $500,000 of one year's new tax revenue. The appropriation of this new tax revenue and the reimbursement will be included in the fiscal year 2004-05 budget. STAFF RECOMMENDATION: Staff recommends authorizing the County Administrator to ratify and confirm the Performance Agreement between Roanoke County, the Industrial Development Authority of Roanoke County and Lowe's Home Improvement, Inc. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Doug Chittum, Director, Economic Development Paul Mahoney, County Attorney Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation Rebecca Owens, Director, Finance 6 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Mc—Nama—ara—t77:[::]:::r:::NK:::I ❑ cc: File Doug Chittum, Director, Economic Development Paul Mahoney, County Attorney Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation Rebecca Owens, Director, Finance 6 2 THIS AGREEMENT made as of this _ day of , 2008, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, (hereinafter referred to as "the County"), the INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA (hereinafter referred to as "the Authority"); and LOWE'S HOME CENTERS, INC., a North Carolina corporation, (hereinafter referred to as "Lowe's") WITNESSETH WHEREAS, Lowe's is the owner of an approximate 14.848 acre parcel of commercial real estate located at 4,520 Challenger Avenue in the eastern portion of the County (the "Property"), and WHEREAS, Lowe's desires to develop the Property as a Lowe's Home Improvement Center (the "Project"), and WHEREAS, the Roanoke County Board of Supervisors and the Industrial Development Authority of Roanoke County, Virginia, desire to promote and encourage the economic development and vitality of Roanoke County and the Roanoke Valley through the recruitment of new business for the citizens of the Roanoke Valley, in order to provide for increased employment and corporate investment in Roanoke County; and - WHEREAS, the County and the Authority desire; by the purchase and development of the Property that Lowe's will create additional employment opportunities for the citizens of the Roanoke Valley by developing the Project which will promote economic development and generate new tax revenues for Roanoke County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds. NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the parties agree to accomplish the following: 1. Site Development. Lowe's has filed a concept plan for its proposed development of the Lowe's Project with Roanoke County that proposes a Lowe's Home Improvement Center with access to Route 460. Lowe's proposes to construct the Project with projected annual sales revenues of Thirty Million Dollars ($30,000,000.00). Lowe's and the County estimate that the Project will generate approximately Five Hundred Thousand Dollars ($500,000.00) in new annual local tax revenues for the County from real estate, personal property, business, professional and occupational license fees and the local portion of the sales tax. 2. Site preparation and certain site and infrastructure improvements by Lowe's. Lowe's will cause the following improvements to be made, subject to approvals by the County: (i) Construct an approximate 100,000 square foot Home Improvement Center in general conformance to the site plan dated April 15, 2003, prepared by Tysinger, Hampton & Partners (the "Site Development Plans") no later than twelve (12) months from the date of this Agreement so that an occupancy permit may be obtained therefor. (ii)- Develop- the Project in general conformity with the approved site plan; develop the Project with screening and buffering for the adjoining residential neighborhoods known as the "Orchards" and "Huntridge" as follows: (i) install and maintain a buffer of evergreens along the western property line as shown on the Site Development Plans; install Segmental Retaining Wall Block to match the earthtone color of the building; install a 6' Shadow Box Fence 2 6 along the entire length of the proposed retaining walls; provide for rear parapet along top of rear building wall for screening of HVAC units; and construct a screen wall for the proposed trash compactor all as shown in the Site Development Plans; (ii) site lighting pole fixture heights to be 35' feet and site lighting house shields to be provided along the northern and western property lines to reduce spill over of light as shown in the Site Development Plans and the photometric plans dated November 8, 2002, entitled "Overall Site Lighting Plan and Photometrics" prepared by Page Interworks, P.A.; (iii) construct and maintain a building with split -faced block on the east and south walls of the building and a V split -faced block (veneer) facing on the west wall and a smooth - faced CMU on the rear wall of the building in an earthtone color and with additional columns/pylasters provided along the front of the building to closely match the adjacent Wal-Mart Super Center as shown on the architectural drawings attached as Exhibit A, and made a part hereof; all of which shall be subject to approval by the County, and such approval shall be deemed given upon receipt of this Agreement. Lowe's proposed garden center to be limited to 89' wide along the western property line. 3. Procedures for the grant of Authority funds to the Company. The County shall appropriate up to Five Hundred Thousand Dollars ($500,000.00) to the Authority to fulfill the purposes of this Agreement. The Authority, upon receipt of the appropriation of funds from the County, will award an economic development grant to Lowe's for costs benefiting the Property in the following manner: The Authority agrees to appropriate, allocate and grant Lowe's the equivalent to one year of new local tax revenues ("new local tax revenues" mean local real estate tax, personal property, professional and occupational license tax and the local portion of the sales tax) generated by this Project, less any amounts expended by the County and the Authority for public infrastructure 4j improvements required by or benefiting this Project and any funds previously awarded to Lowe's under the County's Public -Private Partnership Policy. It is estimated that this grant shall not exceed Five Hundred Thousand Dollars ($500,000.00). Lowe's shall provide such financial and tax revenue data (the "Financial Data") as may be reasonably required by the Authority so that the Authority may calculate the amount of the grant within sixty (60) days of the end of the 2004 calendar year. The Authority shall pay such amount within thirty (30) days after receipt by the Authority of the Financial Data. If Lowe's fails to construct the Project or the improvements for the Project described in paragraph 2 by December 31, 2004, then the Authority shall be relieved of any obligation to award the grant to the Company. If the Project fails to generate for the County new annual local tax revenues in the amount of Five Hundred Thousand Dollars ($500,000.00) prior to December 31, 2004, then the Authority shall proportionately reduce its reimbursement based upon the difference between the actual local tax payments attributable to the Project and the Five Hundred Thousand Dollars, ($500,000.00) Lowe's shall have the right to assign this Agreement to a separate entity provided that any such assignment shall not relieve the Company of its obligations herein. This Agreement shall be governed by and all disputes related hereto shall be determined in accordance with the laws of the Commonwealth of Virginia. This Agreement and any reimbursement of costs and improvements from public funds is subject to future appropriations by the Board of Supervisors to the Authority. IN WITNESS WHEREOF, the undersigned have executed this Agreement the day and year first above written. BOARD OF SUPERVISORS OF ROANOKE COUNTY 4 Elmer C. Hodge, County Administrator INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA Chairman LOWE'S HOME CENTERS, INC. Approved as to form: Paul M. Mahoney, County Attorney 5 6 BOARD OF SUPERVISORS OF OAOK AT A REGULAR MEETING OF THE ROANOKE COUNTY ADMINIS TRATIONE COUNTY, VIRGINIA, HELD AT TH CENTER ON TUESDAY, DECEMBER 2, 2003 RESOLUTION 120203-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for December 2, 2003 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of minutes - October 28, November 9, and November 18, 2003 2. Request to accept water and sanitary sewer serving The Orchards — Cortland Meadows, Section 1 3. Request from the Library to accept and appropriate grant funds in the amount of $6,545 from the Sharkey Family Charitable Foundation to be used to purchase materials for children's programming 4. Request to accept water and sanitary sewer serving Brookfield, Section 4 5. Request to accept Glen Meadow Drive into the State Secondary System 6. Request from schools to accept and appropriate $3,106 increase in Carl Perkins Entitlement funds for use in the career and technical education programs 7. Request from schools to accept and appropriate funds in the amount of $12,908.27 from the Virginia Department of Education for the mentor teaching program 8. Request to accept Stratford Way, Juliet Court, and Hamlet Trail into the State Secondary System 9. Request to accept donation of drainage easements on property of Charles R. Simpson, Inc. (Tax Map No. 61.01-1-2.3) and Greystoke Partnership (Tax Map No. 61.01-1-2), Vinton Magisterial District 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: LIA17 -1. &�L Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul Mahoney, County Attorney Vickie Huffman, Assistant County Attorney Diana Rosapepe, Director, Library Services Rebecca Owens, Director, Finance Roger Johnson, Career and Technical Education Administrator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Dr. Carol Whitaker, Assoc. Director, Personnel & Staff Development 6 2 ACTION NO. A -120203-4.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 2003 AGENDA ITEM: Acceptance of Water and Sanitary Sewer Serving The Orchards - Cortland Meadows - Section 1 SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of The Orchards - Cortland Meadows - Section 1, F & W Community Development Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving The Orchards - Cortland Meadows - Section 1 subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled The Orchards - Cortland Meadows - Section 1, which are on file in the Community Development Department. The water and sanitary sewer facility construction_ meets the specifications and the plans approved by the.. County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $19,375.00 and $42,075.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving The Orchards - Cortland Meadows - Section 1 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the 11 transfer of these facilities. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul Mahoney, County Attorney 6 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul Mahoney, County Attorney 6 2 � y UIMVITY MAP, `•^♦. `,� � 1 ~v{ \ \"1 :'.' � U h r � � . P , � � [ .... L , t\ DO .� �,, ,;rte S'r �,• w '•' ;��; a 1 • • - ' �`�,,,� ;� � T ! Q• �' SI �. 6" W171 t u. i - c.i�I Sewer �� . �, S tar t ; - O 8 ani y )trt9.<' •� t L� i I 815 W j Ler n Iff Sanitary Sewer LL I Zf 6" water MATCH LINE -? _! - --L PAl- ,a, R.O_A-NO COUNTY "The Orchards" Section 1, "Cortland Meadows" UTILITY DEPARTMENT Acceptance of water and sanitaiy sewer facilities 6 ACTION NO. A -120203-4.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 2003 AGENDA ITEM: Request from the Library to accept and appropriate grant funds in the amount of $6,545 from the Sharkey Family Charitable Foundation to be used to purchase materials for children's programming SUBMITTED BY: Diana L. Rosapepe Director of Library Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Library staff members have developed a series of storytime kits that are rotated among the six branches in the system. This has reduced redundant planning time, improved the overall quality of the programs, and made it possible to maintain an extensive storytime schedule without adding staff. There are currently two years of kits in use but a third set is needed to expand the number of topics and avoid recycling themes. To fund this project, the Library applied for and received a grant_in the amount- of. .$5,545_#rom -the _.Sharkey Family Charitable Foundation, Ashland, OR. Acceptance of the SFCF grant would enable the Library to purchase approximately 480 books, as well as the puppets, props, and other supporting materials necessary to create 36 additional kits. FISCAL IMPACT: No additional funding is required. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $6,545 grant to the Library's budget. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Diana Rosapepe, Director, Library Services Rebecca Owens, Director, Finance 6 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Diana Rosapepe, Director, Library Services Rebecca Owens, Director, Finance 6 2 ACTION NO. A -120203-4.c ITEM NO. [r! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 2003 AGENDA ITEM: Request to accept water and sanitary sewer serving Brookfield, Section 4 SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Brookfield, Section 4, Fralin & Waldron, Inc., have requested that Roanoke County accept the deed conveying the water and sanitary sewer facilities serving the Brookfield, Section 4 subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lang Engineering entitled Brookfield, Section 4, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved- by_the County. -- - - FISCAL IMPACT: The value of the water and sanitary sewer construction is $25,450.00 and $31,272.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Brookfield, Section 4 subdivision along with all necessary easements, and authorize the County Administrator to execute a deed for the transfer of these facilities. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved M. File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul Mahoney, County Attorney FA Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ M. File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul Mahoney, County Attorney FA ROA-NT01a COUNTY UTILITY DEPARTMENT Y BROOKFIELD, SECTION 4 Acceptance of water and sanitary sewer facilities Sheet 2 of 2 , Q,4 e , XK` Af, 8" SA TARY SEWER A 8" WATER Is, nr. RO-42�TOKE COUNTY UTILITY DEPARTMENT BROOKFIELD, SECTION 4 Acceptance of water and sanitary sewer facilities THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 2ND DAY OF DECEMBER 2003, ADOPTED THE FOLLOWING: RESOLUTION 120203-4.d REQUESTING ACCEPTANCE OF GLEN MEADOW INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Supervisor Minnix Seconded by: None Required Yeas: Supervisors Flora Church Minnix Altizer, McNamara Nays: None A Copy Teste: - Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 120203-4.d adopted by the Roanoke County Board of Supervisors by a unanimous reccr ed v to qn Tuesday, December 2, 2003. Brenda J. Kolton, Deputy Clerk Roanoke County Board of Supervisors 6 o U o E "IN C3 cn E 2 O0 Cc C— aR C CD E tc z ci Cc Z ui C 7F LL Z u ui CL Q, tCL M- CL a co HE -Z .2 CL 4 a. LL LL IL LL E: u x > C: c tn Cal ci Cc Z ui C LL Z u ui METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A DMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT V ACCURATE BOUNDARY SURVEY. 5729 \ 5726 5803 Length: 0.1365 Miles No. of Homes Served: 16 �X MAP N0.__86_16 SCALE:__ 1__ 100_^ PLAT SHOWING Aceceptance of Glen Meadow DR. into the Virginia Department of Transportation Secondary System ZEPARED BY: ROANOKE COUNTY EPARTMENT OF COMMUNITY DEVELOPMENT DATE: -11-24-03 ACTION NO. A -120203-4.e ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 2003 AGENDA ITEM: Request from schools to accept and appropriate $3,106 increase in Carl Perkins Entitlement funds for use in the career and technical education programs SUBMITTED BY: Roger Johnson Career and Technical Education Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The State Department of Education provides Roanoke County Schools with an annual Carl Perkins Entitlement for career and technical education. The Department of Education has notified us that Roanoke County will receive a supplement to our entitlement from funds unexpended by other school divisions during the 2002-03 school year. The entitlement has been increased by $3,106. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $3,106 increase in the Carl Perkins Entitlement to be used in the career and technical education programs. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Roger Johnson, Career & Technical Education Administrator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 6 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Roger Johnson, Career & Technical Education Administrator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 6 2 s ACTION NO. A -120203-4.f ITEM NO. 1-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 2003 AGENDA ITEM: Request from schools to accept and appropriate funds in the amount of $12,908.27 from the Virginia Department of Education for the mentor teaching program SUBMITTED BY: Dr. Carol Whitaker Associate Director of Personnel and Staff Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The mentoring teacher program is a program used to support new teachers. The support is identified as training and resources for newteachers. Mentors are assigned to all new teachers in Roanoke County Public Schools. Two days of pre-inservice training in August and a follow-up day of training during the school year are provided. Roanoke County schools have been awarded $12,908.27 from the Virginia Department of Education for the 2003-2004 school year. FISCAL IMPACT: A local 50% match in the amount of $6,454.14 for Roanoke County Public Schools is required. The account code is 731230-1128 and 731220-1128. The required matching amount is included in the current budget. ALTERNATIVES: None 1 6 STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of mentor teacher funds in the amount of $12,908.27 for training and resources in the mentoring teacher program during fiscal year 2003-2004. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Dr. Carol Whitaker, Assoc. Director, Personnel and Staff Development Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 6 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Dr. Carol Whitaker, Assoc. Director, Personnel and Staff Development Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 6 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 2ND DAY OF DECEMBER, 2003, ADOPTED THE FOLLOWING: RESOLUTION 120203-4.g REQUESTING ACCEPTANCE OF STRATFORD WAY, JULIET COURT, AND HAMLET TRAIL INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None A Copy Teste: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 120203-4.g adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on December 2, 2003. /9 _ . /-\ i l . i Brenda J. Holtdfi, CMC Deputy Clerk c c 0 5 U J 0 3 a ❑ ❑ L m 9 w Q < Z 0 3 a U a iFCi >� p a & C U .D 0 �CC 2 w v o � s o m z } � U o LL- O a � � o a 0 L U � LL W U L y p+ U 0' 9 c n o r. t7 � O C Z 5 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A ;OMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT �N ACCURATE BOUNDARY SURVEY. Length: 0.5723 Miles No. of Homes Served: 41 X MAP_ NO. SCALE:__ 1_= -- PLAT SHOWING Aceceptance of Stratford Way, Juliet Court, Hamlet Trail into the Virginia Department of Transportation Secondary System EPARED BY: ROANOKE COUNTY PARTMENT OF COMMUNITY DEVELOPMENT DATE: 6-16-03 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A MPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ACCURATE BOUNDARY SURVEY. Length: 0.3369 Miles No. of Homes Served: 24 LX MAP NO. 8 6. 01 SCALE. 1 "= 300' PLAT SHOWING Aceceptance of Stratford Way, Juliet Court, Hamlet Trail into the Virginia Department of Transportation Secondary System ZEPARED BY: ROANOKE COUNTY EPRSEN METES AND BOUNDS DESCRIPTIONS SHOWN ON THI TION AND DOE NOTT REFLECT )SITE OF DEEDS, PLATS, AND CALCULATED INFOR MA CURATE BOUNDARY SURVEY. 2b \/ Length: 0.1642 Miles No. of Homes Served: 14 "= 300' SCALE:---------- — FF)_01 4X NlA.r tv v . PLAT SHOWING Juliet Court, Hamlet Trail into Aceceptance of Stratford Way, stem Vir inia Department of Transportation Secondary Sy the g DATE: —6 _16_ O3 .--, T-)71 T\ rev• Rna.N0 KE COUNTY 6 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A OMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT N ACCURATE BOUNDARY SURVEY. C -U8 1.62 Ac. I Length: 0.0712 Miles No. of Homes Served: 9 TAX MAP NO—86.01 8 6_01 SCALE:__ 1_= 300 PLAT SHOWING Aceceptance of Stratford Way, Juliet Court, Hamlet Trail into the Virginia Department of -Transportation Secondary System PREPARED BY: ROANOKE COUNTY nnn A TnTlfV'kTT n f1n1X11TT'ATTTV r)P-XT'•i'T n1D'V* \TT DATE :_6-16-03 ACTION NO. A -120203-4.h ITEM NO. 1-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 2003 AGENDA ITEM: Request to accept donation of drainage easements on property of Charles R. Simpson, Inc. (Tax Map No. 61.01-1- 2.3) and Greystoke Partnership (Tax Map No. 61.01-1-2), Vinton Magisterial District SUBMITTED BY: Vickie L. Huffman Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements conveyed to the Board of Supervisors for drainage purposes, on property of Charles R. Simpson, Inc., and Greystoke Partnership, in connection with the development of Edgefield Subdivision in the Vinton Magisterial District of the County of Roanoke: a) Donation of a drainage easement, fifteen feet _(15')_in width and twenty feet (20') in width, from Charles R. Simpson, Inc. (Deed Book 1632, page 985; Tax Map No. 61.01-1- 2.3), as shown on a plat prepared by T. P. Parker & Son, dated April 14, 2000, a copy of which is attached hereto as Exhibit A. b) Donation of a drainage easement, fifteen feet (15') in width, from Greystoke Partnership (Deed Book 1280, page 573; Tax Map No. 61.01-1-2) and Charles R. Simpson, Inc. (Deed Book 1632, page 985; Tax Map No. 61.01-1-2.3), as shown on a plat prepared by T. P. Parker & Son, dated April 14, 2000, a copy of which is attached hereto as Exhibit B. The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends acceptance of these easements. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved cc: File Vickie Huffman, Assistant County Attorney Arnold Covey, Director, Community Development 2 Yes No Abs Mr. Flora ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: File Vickie Huffman, Assistant County Attorney Arnold Covey, Director, Community Development 2 � s LOT 2 � / O S,To_F` � S � ti /�� PROPOSED LOT 1 :j SECTION 1 EDGEFIELD o w"0` y N �D 1 C� 2 rl o� m -aO= D o PGGyTH OF v j /e,( 0 16 OHN T. PARKER a S No. 1076 L31 6 \ Q ro Gy�yG'� N� 0, NN ✓o � x c N N O W TRACT 'A-2" -A REMAINING REMAINING PROPERTY Q \' IaMARLE•S R. S IMPSM. INC v S 51 Oa') / Zlp,g3 S clyl i Q64,5 ADZE NEW STOAWWATER MANAGEMENT EASEMENT F LEGEND D.E. = DRAINAGE EASEMENT R/W = RIGHT OF WAY 0`- PROPERTY OWNER OF TH[S / DEVELOPMENT SHALL ASSUME THE j+ MAINTENANCE RESPONSIBILITY OF THE STORM DRAINAGE SYSTEM AND OF THE STORMWA TER MANAGEMENT FACILITY LOCATED THEREIN, AND \CONTAINED WITHIN AN EASEMENT PROPERL Y DEDICATED, THE HILLS OF SPRING GROVE BLOCK 1 LOT 17—A � / 1 � W Im LOT 16—A LOT 15 PLAT FOR QHARLES R. SIMPSON. SHOWING NEW STORMWATER MANAGEMENT EASEMENT 20' ACCESS EASEMENT AND 4e \ VARIABLE WIDTH DRAINAGE EASEMENT 'ss°p SITUATE OFF FOUNTAIN LANE 6'4 VIN'TON MAGISTERIAL DISTRICT \ ,qO�F . ROANOKE COUNTY, VIRGINIA TAX CALC: s1.ot-ot-o2 SEEK • LRD DRAWN: Z/LRD/3 TPP&S T. P. PARKER &SON N.B. E: 1" OKE ENGINEERS 818"Boulevard SCALE 1" = 60' SURVEYORS DATE: APRIL 14. 2000 Past, Office ,Box 39 , PLANNERS Salem, Virginia 24153 W.O. 99-0236.' %01 PBS h d ' �s LEGEND D. E. = DRAINAGE EASEMENT \ ®/ R/W = RIGHT OF WAY + //� EXIST EXISTING \ / cG (1 �Z Tii 0" NO u N PARKER No. 1076 / \ �Z Sg PROPERTY OWNER OF THIS / / p DEVELOPMENT SHALL ASSUME THE / MAINTENANCE RESPONSIPILITY OF \c� THE STORM DRAINAGE SYSTEM AND + OF THE STORMWATER MANAGEMENT \ FACILITY LOCATED THEREIN, AND + / / CONTAINED (WITHIN AN EASEMENT s PROPERLY DEDICATED. \ f ® + ! o� ! 1 + TRACT 'A-2" s� P ! ! REMAINING PROPER TY' C.HARGES R Syi4/PSAN, Na. �N ! TAX #61.01-09-02.3 © \ M ! ! o 1 ! 63, `° ! ! DRAINAGE ,EASEMENT FOR 3 . eHaRLESR. S{MP.S4N. INC. ,.. AND. ;TRACT , e" GREYSTOKE PARTNERSHIP 1 ! _ -,.PROPERTY,. OF DRAINAGE EASEMENT TO BEVf�O-A ! GAVSTOIKE.PAR TJVEM. IP UPON RECORDATION. OF FUTURE SE fiOT J ! TAX #61.01-01-Q2 .. OF EDGEFIELD = ! ! SITUATE OFF FOUNTAIN. LANE VINTON• MAGISTERIAL DISTRICT IS,R ROANOKE COUNTY, VIRGINIA RG 1� N c'4 �ATFR _ — 02 SCALE: 1" 60' �pU TAX # 61.01 01. = "0522' E,.'Sf CALL: LRD- DATE: APRIL 14. 2000 DRAWN: Z/LRD/3 W.O. 99=0236 N.B.,GREYSTOKE Tf�P&S" T: P. PAIR &S SON C, a Qp ENGINEERS -8i8 "Bouleva F SURVEYORS Poat Offi'ce,pb*'Te 9 PLANNERS SHlem, V1rgdEd'ey"9�5, EMIBiT B AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 2003 RESOLUTION 120203-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Altizer, McNamara NAYS: None ABSENT: Supervisor Minnix A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File