HomeMy WebLinkAbout12/16/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 16, 2003
RESOLUTION 121603-1 OF APPRECIATION TO H. ODELL "FUZZY"
MINNIX FOR HIS SERVICES AS A MEMBER OF THE BOARD OF
SUPERVISORS FROM 1992 THROUGH 2003
WHEREAS, H. Odell "Fuzzy" Minnix was first elected to the Board of Supervisors of
Roanoke County to represent the Cave Spring Magisterial District in November 1991, and
served from January 1, 1992, until his retirement on December 31, 2003; and
WHEREAS, Supervisor Minnix exhibited leadership by serving as Chairman during
1993, 1995 and 2001; and as Vice -Chairman in 2000; and
WHEREAS, Supervisor Minnix has demonstrated a generosity of spirit and heart in
his service to the citizens of Roanoke County, frequently going above and beyond his role
as a supervisor to provide assistance to those in need; and
WHEREAS, Roanoke County has undertaken numerous projects during Supervisor
Minnix's twelve years on the Board, including the following:
Approval of school capital construction projects in excess of $100 million
• Construction of Spring Hollow Reservoir and Water System
• Construction of the Smith Gap Landfill
• Creation of the Roanoke County Center for Research and Technology
• Development of the Vinton Business Center
National accreditation of the Sheriffs Office and re -accreditation of the Police
Department
Installation of Automated External Defibrillators in County buildings
• Delivery of the first State of the County Address for Roanoke County
WHEREAS, many regional initiatives were begun or completed during Supervisors
Minnix's tenure including signing of the cooperative agreement with the City of Roanoke to
jointly staff the Clearbrook Fire Station; participation in regional summit meetings of local
governments in Southwest Virginia; adoption of a Regional Economic Development
Strategy; completion of the Roanoke Valley Fire & EMS Training Center serving Southwest
Virginia; dedication of the Roanoke Regional Tactical Training Facility; opening of the Blue
Ridge Parkway Visitors Center; and the creation of the Western Virginia Water Authority,
of which Supervisor Minnix will become the first citizen representative for Roanoke County;
and
WHEREAS, in addition to his duties as a Board member, Supervisor Minnix also
served with distinction on many committees and boards including the Audit Committee, the
Roanoke Regional Airport Commission, the Fifth Planning District Commission, the Social
Services Board, the Roanoke Valley -Alleghany Regional Commission Metropolitan
Planning Organization, the Blue Ridge Zoological Society of Virginia, and the Lewis-Gale
Bio -Ethics Committee.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to H. ODELL "FUZZY" MINNIX for twelve years of capable, loyal and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors wishes Supervisor Minnix continued success
in his future endeavors.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
6
2
AYES: Supervisors Flora, Church, Altizer, McNamara
NAYS: None
ABSTAIN: Supervisor Minnix
A COPY TESTS:
�L A a �*& "^j
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 16, 2003
RESOLUTION 121603-2 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF THOMAS R. WALLS, SOCIAL SERVICES, AFTER
THIRTY YEARS OF SERVICE
WHEREAS, Thomas R. Walls was employed by Roanoke County on October 10,
1973, as an Eligibility Worker in the Social Services Department; and
WHEREAS, Mr. Walls retired from Roanoke County on November 1, 2003, as a
Senior Social Worker after thirty years of service; and
WHEREAS, during his years of employment, Mr. Walls worked in many different
areas of Social Services including: Eligibility Services; the WIN Program in coordination
with the Virginia Employment Commission; Family Services; Foster Care; and Custody
Investigations; and
WHEREAS, Mr. Walls was the coordinator of the Mediation Program for which
Social Services received an award from the National Association of Counties; and received
an award from the Commissioner of the Department of Social Services for innovative
program interventions; and
WHEREAS, Mr. Walls has served with professionalism and integrity, and through
his employment with Roanoke County has been instrumental in improving the quality of life
for its citizens, as well as consistently displaying an attitude of helpfulness and leadership
to colleagues.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to THOMAS R. WALLS for thirty years of capable, loyal and dedicated service to
Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
A COPY TESTEE::Llz�LI/}� o
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Dr. Betty McCrary, Director, Social Services
2
ACTION NO. A-121603-3
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Results of operations for the year ended June 30, 2003 and
appropriation of funds
SUBMITTED BY: Rebecca E. Owens
Director of Finance
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
Everyone has done an outstanding job getting through a challenging fiscal year. We have
done well because we have been very careful and also because the economy is beginning
to improve.
Recommend approval of the appropriation of $396,483 to fire and rescue capital for the
new radio system or public safety building. The Board committed to using these funds for
fire and rescue when the fee for transport was implemented. Because this is the first year
under the increased rates, we are not sure if this will be an ongoing surplus or a one-time
increase in excess of budget. Therefore it is better to place these funds in capital, which
can be used towards major projects, until it is determined if the trend will continue.
SUMMARY OF INFORMATION:
KPMG LLP has completed their audit of the financial operations of the County of Roanoke
and the County of Roanoke Schools for the year ended June 30, 2003. The Audit
Committee met on December 10, 2003 with KPMG to review their findings. KPMG LLP
delivered a favorable opinion to the County and did not have any Management Letter
comments. The Comprehensive Annual Financial Report is currently at the printers and
should be delivered in the next week.
Results of Operations of the County of Roanoke for the Year Ended June 30 2003:
The County operations for the year ended June 30, 2003 resulted in expenditure savings
of $484,411 as shown on Attachment I. Based upon the policy for rollover of year end
savings the departments were able to request up to 60% of the savings within their own
department for special purchases and programs approved by the County Administrator.
These approved department rollovers total $209,439 and are outlined in Attachment II.
This leaves a net expenditure savings of $274,972. Based upon the rollover policy this
amount will be transferred to the capital fund unappropriated balance.
The general fund revenues were $2,590,376 over budget as shown on Attachment I. A
more detailed analysis of general fund revenues is outlined in Attachment III.
From this amount, the Board previously approved a rollover of $230,463 as part of the
original 2003-04 budget appropriation for the HP migration project. Also, approved at
previous board meetings during the 2003-04 fiscal year and appropriated from this amount
were:
• Voting Machines (7/8/03 meeting) $103,801
• Bulk Collection (8112/03 meeting) 376,000
Total $479,801
Fee for Service revenues exceeded budget by $396,483. At the time the ambulance fee
was approved, these revenues were committed to Fire and Rescue and will need to be
appropriated accordingly. Staff recommends appropriating the funds to capital for a new
radio system or for the Public Safety Building project.
This leaves a balance of $1,483,629 to be added to the general fund unappropriated
balance. No action is required from the Board for these funds to close to unappropriated
balance.
The general fund unappropriated balance at June 30, 2003 is $10,461,285. This is an
increase of $1,390,629 from last year. At June 30, 2003 the General Fund Unappropriated
Balance was 7.99% of the General Fund Revenues.
Results of Operations of the Roanoke County Schools for the Year Ended June 30, 2003:
Attachment IV is the report that was presented to the School Board on November 20, 2003.
The School Board took final action to approve this report on November 25, 2003. The
Schools ended the year with a surplus of $4,155,074. Based upon the adopted County
budget ordinance, these funds will automatically be transferred to the School Capital Fund.
A detailed schedule of the proposed capital uses discussed with the School Board is
included in Attachment C. No action is required by the County Board.
STAFF RECOMMENDATION:
The Board has previously approved either by policy or board action the above items noted
and the only action required by the Board is to:
F
Appropriate the fee for service in excess of budget of $396,483 to Fire and Rescue
capital for a new radio system or for the Public Safety Building project.
VOTE:
Supervisor Church motion to appropriate the fee for service in excess of budget of
$396,483 to a fire and rescue reserve account until a needs assessment is complete.
Motion Approved
cc: File
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Richard Burch, Chief, Fire & Rescue
3
Yes
No
Abs
Mr. Flora
®
❑
❑
Mr. Church
®
❑
❑
Mr. Minnix
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. McNamara
®
❑
❑
cc: File
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Richard Burch, Chief, Fire & Rescue
3
Attachment I
County of Roanoke, Virginia
Summary of General Operating Fund Revenues and Expenditures
For the Year Ended June 30, 2003
Budget Actual Amount
Revenues $ 123,215,858 $ 125,806,234
$ 2,590,376
Expenditures and encumbrances (57,198,694) (56,776,208)
422,486
Transfers In 583,168 583,168
Transfers Out (68,010,434) (67,948,509)
-
61,925
(1,410,102) 1,664,685
3,074,787
Previously approved items:
HP Migration -approved as part of original 2003-04 budget
(230,463)
Voting Machines -approved at 7/8/03 Meeting
(103,801)
Bulk Collection approved at 8/12/03 Meeting
(376,000)
Approved based on rollover policy:
(209,439)
Departmental rollover per policy
(274,972)
Transfer to Capital Unappropriated per rollover policy
Excess Rescue Fees( Requires board action for appropriation)
(396,483)
Addition to General Fund Unappropriated Balance
1,483,629
Preliminary General Fund Unappropriated Balance at June 30, 2003
8,977,656
Adjusted General Fund Unappropriated Balance at June 30, 2003
$ 10,461,285
n1
d
CD
Z
't N O O O O O ti O O O ti
O LO CO r
CO ti
L6 N O CD O N O M r N
r r
64 H3 ffl EA E43 6} eq 63 66- (Al 6ef 64 Qa
O M N O O O
O do ~_ ti dM"_ O � 00
N O N N r co
Ef} 69 609. EF} 0•} H? 6p}
6
rn
M
O
N
N
M,
cr
(D
el
0
N
co
C/)
0
c
cz
o
c
OC
t°
C
C
c
c
'ca
C O
'n
C
°�
U)
r+
C
C
C
�
QU
U)
L+�
�
.�
Q
•� N
O
�>
LL
O
Q.
QO
U
O
"
C_
a
O
U
cr�
E
5
O
U)
a
o
CL5
r
U
a>
.0
C-6
C
O
p
W
W
W
c W
O
'�
c
c
W
C
W
W
cn
a)
a
U
U
U_
cn
cn
o
co
L-
a�
> O U
N
U
U
I
U
C
(n
c
�_
�n
N
(D
E
p
O
0
i
O
O
O
w-
O
o
co
0
0
O���
c
cn
C
a -a
E
N
=
O
i E
n
c
a�
-a
-a
-o
=
O
C
C
>_
N
N
p
v
.O O
.J U
O
U
I—
C6
co
2
W
cn
a
UL
O
O
O
U W
C
u
'-
N
Ca
C
m
ftS
(n
cn
cn
cn
U
U
U
N
Q)
L
O i
O
°)o
O
c
E
c
.
.
CCL
Or-
QC
C
a
❑.
o.?
O
W
0
o 0
0
0
0
0
0
0
0
0
o
w
0"
U
`0
U
c�a
(n U U
N
w
U
U
U
U
U
U
_
U
U
U
IL
a
a
0
UL
6
rn
M
O
N
N
M,
cr
(D
el
0
c
o
c
c
c
O
0 0
C
U)
L+�
Q
•� N
O
�>
LL
-p
(n_
"
U
E
O
s O
U >
U
U)
O
U
C-6
Q.
O
p
a)
co
c W
O
'�
c
c
w.
c
♦ 3
cn
U
a
a.
'�
o
o
L-
a�
vJ
N
>
>
I
I
I
(n
c
�_
�n
N
(D
E
p
C
0
a>
a)
a) U
W
co
c
C
C
C
N
U
O
CO
i E
C
C
00
=
OU
=
O
C
C
C
N
N
p
.O O
.J U
O
U
I—
C6
co
2
W
cn
a
UL
UL
U
a.
U W
cn
u
6
rn
M
O
N
N
M,
cr
(D
el
0
C
N
U
co
��
cu
E
E
cn
C
N7 N
0
CD
E N
c L
0
0 LL
U p
C�
L
r�
V
-L—
07 O CD O CO O I— N M M CO ti r N O CD (D CO
Cf) N O L6 N r UC) t, -,i r P. 4 O N
M M r co O r d' N O O M m ti I• M CD N (D co
(D qT t,- CD M I,- N LO tom- O M ti
tl (h CO d' -t N r N CO
�
N
O
O
N
CO
O
CO
M
M
N
ti
N
O
N
r
O
O
ct
O
h
d
U")
d
(O
N
M
N
M
CD
M
CD
O O
a
O
Q
CD
*
M
m
O
O
m
O
h
h
r
O
Co
U7
O
r
(O
lf)
M
r
M
O
CO
ti
M
O
O u
t-
d'
d
Q
r
�-
!�
(A
U')
Ln
t,
N
r
CO
�.
Cf)
co
I�
UC')
�-
O
O
T
O N
S-0 O
O
N
Un
to
4
M
M
m
O
r
7 d
CO
CO
CMO
M
N
m
��
'IT
CO
r
�
C! )
LL O >.
CO
M
C7
0
CO
d
N
C
r
N
CO LL
0
N
ca
64
co
N
O
07 O CD O CO O I— N M M CO ti r N O CD (D CO
Cf) N O L6 N r UC) t, -,i r P. 4 O N
M M r co O r d' N O O M m ti I• M CD N (D co
(D qT t,- CD M I,- N LO tom- O M ti
tl (h CO d' -t N r N CO
�
N
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
N
N
O
O
O
O
N
N
M
O
M
CO
'T
0
N
M
M
O
O
O
O
O
Q
O
Q
O
O
O
O
O
Q
O
O
O
O
O
CO
"T
0
Lf)
O
N
M
r
Q)Oi
R
O
O
4
UC)
O
O
t-
d'
O
Q
r
Uj
t�
U7
N
O
O
U-)
O
t,
N
O
CO
N
O
Cf)
co
CO
CD
M
O
CO
T
O
T
O N
S-0 O
O
t—
O
CD
O
O
CO
r
U7
CO
O
N
a
r
N
CO
CO
CO
M
CO
m
O
'IT
CO
r
T
C! )
LL O >.
CO
M
C7
co
d
d
N
C
r
N
CO LL
0
N
ca
64
co
N
O
07 O CD O CO O I— N M M CO ti r N O CD (D CO
Cf) N O L6 N r UC) t, -,i r P. 4 O N
M M r co O r d' N O O M m ti I• M CD N (D co
(D qT t,- CD M I,- N LO tom- O M ti
tl (h CO d' -t N r N CO
�
N
6
co co O UO
LO co - LO "t �
O L6 cyi 0) m
N U7 O OC
N r ce)
69 691'
UC)
It
O O
T
T
MCrO
x
N
d'
tb
M
CO
M Q
CD
00 m
00
�
co
LO O
et
CNj
r
(6
N
r
M
ER
64%
m
U
C
A
ca
co
N
O
I—
a
a)
c
x
co
X
MC
O
>
N
o
U
(DJ
=
'O
.V
)
R
L
a)
c
R
N
X
a~
X
a)
G
a)
J
X
Mod
4)
i
co
=
U
LU
C
a]
a)O
J
U
O_
m
L
O
a)
p
c0
�-
C
C
R
N
(O
`O
a)
-C
O
`
O
J
(6
(n
a)
a) O
N
rR1
U
LL
Ca
E
w
O
i
L
Q
\
((�
cn
O
U
O
7 N
N
7
O
()
O
Q)
c_
y
N
a) O
C)
..
COO
U
U
d
O
J
m
m
0�
2
2
U
O
m
LL
d
6
co co O UO
LO co - LO "t �
O L6 cyi 0) m
N U7 O OC
N r ce)
69 691'
UC)
It
O O
T
T
MCrO
m
N
d'
tb
M
CO
M Q
CD
00 m
00
�
co
LO O
et
CNj
r
ti
N
r
M
ER
64%
Attachment IV
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY SCHOOLS ADMINISTRATION
BUILDING
MEETING DATE: December 11, 2003
AGENDA ITEM: Request for Appropriation of Final Year -End Balance from School Operations for
Fiscal Year Ended June 30, 2003
BACKGROUND: As a result of year-end operations, actual revenue received exceeded budgeted
revenue by $1,239,170 (or 1.16%), while under -expenditures in the major spending categories
accounted for $2,950,987 (or 2.75%) of the year-end balance (Attachment A). The additional
revenues collected were primarily due to the higher than anticipated enrollment for the school year.
The actual enrollment used for state funding was 297 students higher than budgeted. This increase
was the largest increase in enrollment experienced in the last 10 years. See Attachment B for a
comparison of FY02-03 enrollment to prior years.
Under -expenditures were attributable primarily to savings in the personnel budget ($2.4 million).
The majority of this savings is related to a carryover of savings in the prior year base line budget
(approximately $1.8). However, over $500,000 of savings resulted from lower payouts of accrued
leave and severance pay to terminating employees this year, open-end contract expenditures were
lower than budget by $90,000 and the lower retirement rate for non-professional employees yielded a
$200,000 savings. The School Board tool; :fiction during the development of the FY03-04 budget to
appropriate $1.1 million of this savings fo- employee raises in FY03-04 and school buses. Based on
that action, the year-end balance for FYO'',-04 will likely be significantly lower than this year.
As noted in the finalized audit for fisc -.l year 2002-03, the year-end fund balance for school
operations is $4,190,157 less outstandin4..ncumbrances of $35,083 or a net of $4,155,074. The
budget ordinance adopted by the Board of Supervisors on May 14, 2002 indicated "that all school
fund appropriations remaining at the end of the 2002-03 fiscal year not lapse but shall be
appropriated to the School Capital Improvements Fund in fiscal year 2003-04."
SUMMARY OF INFORMATION: Histc11-1cally, the School Board has asked staff to identify and
prioritize capital needs to be considered for funding with the year-end balance. Last year, the School
Board reserved the majority of the year -,-gild balance for potential shortfalls during FY02-03 as
Governor Warner was currently in the process of reducing the state budget to balance a budget
deficit. However, public education was protected from these cuts and these funds were instead
appropriated by the School Board to fund t:1e first year of the laptop initiative for FY03-04 and the
Phase 2 minor capital projects.
Although the state and the nation are begimung to show signs of recovery this year, it is believed that
the current local, state, and national econTnies again warrant a conservative approach to spending
6
6
the year-end balance. Consequently, staff is recommending the following:
$498,000 to replenish the school bus budget for summer 2005. These funds were reallocated
by the School Board this year for additional personnel needed due to higher student
enrollments.
$1,300,000 for expanding the Laptop Initiative into the 10th grade during FY04-O5.
$40,000 for purchasing four new pool cars primarily for out of town travel.
• $1,020,732 for the Phase 2 capital projects expanded furniture and technology.
• $1,296,342 reserved for future school capital obligations (i.e. laptop initiative for l lih grade).
Attachment C outlines the recommendations and the reservation of prior year balances still available
to the School Board.
STAFF RECOMMENDATION: Staff recommends appropriation of the fiscal year 2002-03 year-end
balance of $4,190,157 per Attachment C. An informational report will be forwarded to the Board of
Supervisors and the year-end funds will be placed in the School Capital Fund per the approved
budget ordinance. At some point in the future, if the School Board determines that the reserve funds
should be appropriated for non -capital expenditures, a new report will be presented for both School
Board and Board of Supervisors approval.
SUBMITTED BY:
Penny A. Hodge, CPA
Director of Budget & Finance
Approved ( )
Denied ( )
Received ( )
Referred { )
To ()
Motion by
Barrineau
Canada
Irvin
Roark
Stovall
No
Yes Abs
W
Attachment A
Roanoke County Schools
Year -End Balance for FY 2002-2003
Unaudited
Budget Year to Date Dollar Percentage
2002-03 Actuals Difference of Budget
Revenues:
State Revenue
46,531,247
47,774,575
1,243,328
102.2%
Federal Revenue
175,928
202,876
522,906
26,948
(32,370)
115.332%
94.17%
Tuition, Rent & Interest
Transfer from County
555,276
54,979,534
54,979,534
0
100.00%
Transfer from CPMT
799,000
799,000
0
100.00%
Transfer from Alternative Sch
55,220
55,220
0
100.00%
Beginning Balance
4,046,369
4,047,633
1,264
100.03%
Total Revenue
107,142,574
108,381,744
1,239,170
101.16%
Expenditures:
70 School Board
166,868
151,861
15,007
91.01
71
School Superintendent
237,251
59,785
177,466
25.20%
99.26%
72
Budget & Finance
9,593,629
64,289,323
9,522,466
62,874,151
71,163
1,415,172
97.80%
73
Instructional Personnel
896,183
897,040
(857)
100.10%
74
75
Transportation
Facilities & Operations
3,690,081
3,730,612
(40,531)
101.10%
76
Administrative Personnel
7,339,876
6,945,902
393,974
94.63%°
77
Summer School
494,661
395,641
99,020
79.98%
78
Community Relations
46,900
42,172
4,728
85,858
89.92%
85.39%
79
80
Instruction
Deputy Superintendent
587,531
900,514
501,673
944,251
(43,737)
104.86%
81
Remediation & Testing
103,564
77,327
26,237
7,690
74.67%
98.14%
82
Career & Technical Education
413,814
406,124
95,101
95.45%
83
Pupil Personnel Services
2,088,374
70,302
1,993,273
47,736
22,566
67.90%
85
86
Staff Development
Guidance
323,769
323,817
(48)
100.01%
87
Media Services
887,160
881,955
5,205
99.41%
88
Pupil Assignment
108,298
14,754,912
99,169
14,230,781
9,129
524,131
91.57%
96.45%
89
90
Classified Personnel
Adult Education
149,564
65,851
83,713
44.03%
Total Expenditures
107,142,574
104,191,587
2,950,987
97.25%
0
4,190,157
Less: Outstanding PO's
(35,083)
Balance at June 30, 2003
4,155,074
12/10/2003
F- -- I
Attachment B
Average Daily Membership
tenuance
Months 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000 2000-01 2001-02 2002-03 2003-04
September
13,691
13,753
13,881
13,956
October
13,691
13,779
13,923
13,954
Noven ,:ger
13,672
13,757
13,896
13,924
Decern � er
13,652
13,754
13,892
13,932
January
13,648
13,767
13,874
13,921
February
13,606
13,817
13,883
13,889
March
13,613
13,816
13,886
13,857
Gain (loss) since Sept
(78)
63
5
(99)
March ADM
13,652
13,721
13,863
13,898
Budget ADM
13,600
13,650
13,776
13,950
Over (under) budget
52
71
87
(52)
Over (under) prior year
N/A
69
142
35
NOTE: The above figures do not include
Regional School students.
13,875
13,852
13,871
13,911
14,094
14,385
13,854
13,840
13,844
13,943
14,125
14,347
13,861
13,843
13,886
13,938
14,138
13,868
13,834
13,824
13,941
14,167
13,837
13,851
13,843
13,937
14,155
13,795
13,840
13,835
13,910
14,141
13,782
13,843
13,803
13,905
14,130
(93)
(9)
(68)
(6)
36
(38)
13,862
13,856
13,865
13,930
14,127
13,950
13,825
13,825
13,825
13,830
13,938
(88)
31
40
105
297
(36)
(6)
9
65
197
The table and graph reflect variances in Average Daily Membership (ADM) between September and March 30.
State revenue is driven primarily by ADM as of March 30 of each year. This graph shows the fluctuating
student enrollments in previous years.
Enrollment GrowN: Enrollment growth of 475 students (or 3%) from 94-95 to 02-03.
As of October 31, 2003, enrollment has grown by 220 students (or another 2%) since last year.
14200
14100
March 10 1400013900
ADM 13700
13600
13500
Change in Enrollment
hCb
Year
Revised 11-20-03
Roanoke County Schools
Staff Recommendations
Year -End Balance for FY 2002-03
Sources:
FY00-01 year-end balance reserved
FY01-02 year-end balance reserved
FY02-03 year-end balance
Previously Appropriated:
Laptop initiative - 9th grade
Personnel/payroll server upgrade
Phase 2 minor capital projects
Balance Available for Appropriation
Recommended Uses:
Reserve for music uniform rollover
Outstanding encumbrances
Restore bus funds used for new personnel in FY03-04
Replace 4 pool cars
Laptop initiative - 10th grade
Phase 2 expanded furniture/technology
Reserve for future capital
Attachment C
FY02-03 Prior Years Total
- 738,302 738,302
- 2,828,2782,828,278
4,190,157 - 4,190,157
4,190,157 3,566,580 7,756,737
- (1,240,912) (1,240,912)
- (100,000) (100,000)
- (1,478,200) (1,478,200)
- (2,819,112) (2,819,112)
4,190,157 747,468 4,937,625
(16,919)
- (16,919)
(18,164)
- (18,164)
(498,000)
- (498,000)
(40,000)
- (40,000)
(1,300,000)
- (1,300,000)
(1,020,732)
- (1,020,732)
(2,893,815)
- (2,893,815)
1,296,342
747,468 2,043,810
Future Funding Needs:
Laptop initiative - 11th grade (estimated) 1,400,000
Phase 3 projects (no further county funding) TBD
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
DECEMBER 16, 2003
RESOLUTION 121_603-4 REQUESTING THE FEDERAL
RAILROAD ADMINISTRATION TO ESTABLISH MANDATORY
REGULATIONS FOR THE OPERATION OF REMOTE CONTROL
LOCOMOTIVES
WHEREAS, the Federal Railroad Administration (FRA) was created by the
Department of Transportation Act of 1966 (49 U.S.C. 103, Section 3(e) (1). The
purpose of FRA is to: promulgate and enforce rail safety regulations; administer
railroad assistance programs; conduct research and development in support of
improved railroad safety and national rail transportation policy; provide for the
rehabilitation of Northeast Corridor rail passenger service; and consolidate
government support of rail transportation activities; and
WHEREAS, on February 14, 2001, the FRA published Notice of Safety
Advisory 2001-1 in the Federal Register addressing the establishment of
recommended non -regulatory minimal guidelines for the operation of remote
control locomotives; and
WHEREAS, the Brotherhood of Locomotive Engineers (BLE) has
requested that the Board of Supervisors of Roanoke County, Virginia, adopt a
resolution banning the use of remote control locomotives in Roanoke County.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, that this Board requests the Federal Railroad
Administration to establish mandatory regulations for the operation of remote
control locomotives.
Be it further resolved that a certified copy of this resolution be sent to the
Administrator of the Federal Railroad Administration and to Norfolk Southern
Railway.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Church, Minnix, Altizer, McNamara
NAYS: Supervisor Flora
A COPY TESTS:
2 � - �%� lel,,)
Diane S. Childers
Clerk to the Board of Supervisors
I hereby certify that the foregoing is a true and correct copy of Resolution
121603-4 adopted by the Roanoke County Board of Supervisors by a unanimous
recorded vote on Tuesday, December 16, 2003.
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Administrator, Federal Railroad Administration
Norfolk Southern Railway
6
2
ACTION NO. A -121603 -
ITEM NO. E-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Request to approve position of Office Support Specialist in the
Clerk to the Board of Supervisor's Office
SUBMITTED BY: Diane S. Childers
Clerk to the Board
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In the past decade, the Clerk to the Board of Supervisor's Office has experienced growth
and expansion with regard to the variety of services provided to citizens, staff, and the
Board. During this time, the functions of the office have evolved from a focus on
performing administrative duties such as attending meetings and transcribing minutes, to a
more active role in providing managerial support. With growing access to electronic
information, citizens have come to expect and demand a higher level of service, and they
are increasingly requesting rapid turnaround of information.
The Clerk's Office has sought to keep pace with these changes by providing greater
accessibility to information for citizens via the website and other avenues. The Deputy
Clerk to the Board serves as the department's webmaster, ensuring that the website is
updated weekly to reflect current agenda and meeting information. In 2004, an electronic
records management system will be implemented which will allow citizens and staff the
opportunity to access and search board records online, as well as providing a more
secure, cost effective medium for storage of records.
In addition to the need to keep pace with the demands for greater availability of
information, there has also been an increase in the number of board meetings and special
events held annually. In 2001, the Clerk's Office staff attended and handled the necessary
6
1
preparation and follow-up for 21 Board of Supervisors meetings; in 2002, there were 29
meetings and in 2003, this number had increased to a total of 41 meetings. Part of this
increase can be attributed to a greater focus on regional initiatives, which have in turn
resulted in an increase in meetings. Throughout this time frame, responsibility for special
events such as the annual State of the County Address and the investiture ceremony for
newly elected officials have also been added as functions of this office.
While these are positive changes which have contributed to higher levels of service for
Roanoke County citizens, they have placed significant demands on the limited staff in the
office. We have attempted to handle the increased work load through the use of overtime
and the addition of part-time personnel. As is often the case with part-time personnel,
there has been some turnover when employees seek full-time employment, and this has
necessitated re -hiring and re-training. As a result of the increase in meetings and job
responsibilities, it is requested that the Board approve the addition of an Office Support
Specialist position to provide the clerical assistance necessary to manage the increasing
functions of this office.
FISCAL IMPACT:
The salary and benefit costs associated with this position would total $30,000 annually,
and it is recommended that this money be taken from the Board Contingency Fund and
appropriated to the Clerk to the Board of Supervisor's Office.
ALTERNATIVES:
1. Approve the addition of the Office Support Specialist position in the Clerk to the Board
of Supervisor's Office.
2. Do not approve the addition of the Office Support Specialist position in the Clerk to the
Board of Supervisor's Office.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
2
VOTE:
Supervisor Church motion to approve staff recommendation (approve the addition of the
Office Support Specialist position in the Clerk to the Board of Supervisor's Office and
appropriate $15,000 from the Board Contingency Fund to cover salary and benefit.
Motion Approved
cc: File
Diane Childers, Clerk to the Board
Joe Sgroi, Director, Human Services
Rebecca Owens, Director, Finance
3
Yes
No
Abs
Mr. Flora
®
❑
❑
Mr. Church
®
❑
❑
Mr. Minnix
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. McNamara
®
❑
❑
cc: File
Diane Childers, Clerk to the Board
Joe Sgroi, Director, Human Services
Rebecca Owens, Director, Finance
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
DECEMBER 16, 2003
ORDINANCE 121603-12 DENYING GRANTING A SPECIAL USE
PERMIT TO CELLCO PARTNERSHIP (VERIZON WIRELESS) TO
CONSTRUCT A 127 -FOOT BROADCASTING TOWER ON 3.059
ACRES TO BE LOCATED IN THE 6700 BLOCK OF THIRLANE ROAD
(TAX MAP NO. 37.10-1-4) CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Cellco Partnership (Verizon Wireless) has filed a petition for a
special use permit to construct a 127 -foot broadcasting tower on 3.059 acres to be
located in the 6700 block of Thirlane Road (Tax Map No. 37.10-1-4) in the Catawba
Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
December 2, 2003; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on November 18, 2003; the second reading and public hearing
on this matter was held on December 16, 2003.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
On motion of Supervisor Church to deny the request for a special use permit, and
carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
A COPY TESTE
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
1
Janet Scheid, Chief Planner
William Driver, Director, Real Estate Valuation
Paul Mahoney, County Attorney
ACTION NO. A-121603-6
ITEM NO. E-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Ratification of appointment to the Western Virginia Water
Authority (WVWA)
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. WESTERN VIRGINIA WATER AUTHORITY
At their meeting on December 11, 2003, the initial six members of the Western Virginia
Water Authority (WVWA) Board recommended that George W. Logan, a resident of the
City of Salem, be selected as the seventh member of the Board. Mr. Logan will serve a
four-year term which will expire on December 11, 2007. A copy of Mr. Logan's resume
is attached for your review.
This appointment must be ratified by the County of Roanoke and the City of Roanoke.
The City of Roanoke has placed this item on their agenda for the December 15 council
meeting, and we will report the results of their action at the Board of Supervisors
meeting on December 16.
VOTE:
Supervisor Altizer motion to ratify the appointment of Mr. Logan.
Motion Approved
cc: File
Mary Parker, Clerk to City Council
Western Virginia Water Authority
6
2
Yes
No
Abs
Mr. Flora
®
0
r -I
Mr. Church
®
FI
El
Mr. Minnix
®
R
Mr. Altizer
®
El
El
Mr. McNamara
®
El
F1
cc: File
Mary Parker, Clerk to City Council
Western Virginia Water Authority
6
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 16, 2003
RESOLUTION 121603-7 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for December
16, 2003 designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
10
1. Approval of minutes - November 14, November 19, and December 2, 2003
2. Confirmation and ratification of committee appointments to the Blue Ridge
Behavioral Healthcare Board of Directors, Grievance Panel, Library Board,
Roanoke County Planning Commission, and Roanoke Valley Resource Authority
3. Approval of resolutions of appreciation upon the retirements of the following
individuals:
(a) Michael R. Morris, Fire & Rescue Department, after twenty-eight years of
service
(b) Charles W. Vaden, Real Estate Valuation Department, after fourteen years
of service
4. Request to accept and appropriate grant in the amount of $10,000 from the
Department of Motor Vehicles (DMV) for use in conducting DUI checkpoints,
aggressive driving enforcement, injury accident reduction and safety and child
seat enforcement
5. Request to approve and adopt the revised Emergency Operation Plan (EOP) for
the County of Roanoke
6. Request to accept the remaining portion of Valley Stream Drive, located in the
Vinton Magisterial District, into the Virginia Department of Transportation
Secondary System
1
That the Clerk to the Board is hereby authorized and directed where required by law
to set forth upon any of said items the separate vote tabulation for any such item pursuant
to this resolution.
On motion of Supervisor Minnix to adopt the Consent Resolution with Item 3
removed, and carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
On motion of Supervisor Minnix to adopt the resolutions in Item 3, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
A COPY TESTES:
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
Rebecca Owens, Director, Finance
Arnold Covey, Director, Community Development
William Driver, Director, Real Estate Valuation
Richard Burch, Chief, Fire & Rescue
Ray Lavinder, Chief, Police
Jimmy Chapman, Grant Administrator, Police Department
Gerald Holt, Sheriff
2
ACTION NO. A -121603-7.a
ITEM NO. J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Confirmation and ratification of committee appointments to the
Blue Ridge Behavioral Healthcare Board of Directors,
Grievance Panel, Library Board, Roanoke County Planning
Commission, and Roanoke Valley Resource Authority
SUBMITTED BY: Diane S. Childers
Clerk to the Board
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BLUE RIDGE BEHAVIORAL HEALTHCARE:
At the December 2 meeting, Supervisor McNamara requested that John M. Hudgins, Jr.,
member at large, be placed on the December 16, 2003, agenda for ratification. He will
serve a three-year term which will expire on December 31, 2006.
Supervisor McNamara also nominated Dan O'Donnell, Assistant County Administrator, to
serve an additional three-year term which will expire on December 31, 2006.
GRIEVANCE PANEL:
At the December 2 meeting, the Board met in closed session to discuss appointments to
the Grievance Panel. There was a consensus of the Board to nominate King Harvey and
Karen Ewell, alternate members, to serve additional three-year terms which will expire on
October 28, 2006.
LIBRARY BOARD (Appointed by District):
At the December 2 meeting, Supervisor Church nominated Josie Eyer, Catawba District, to
serve an additional four-year term which will expire on December 31, 2007.
Supervisor McNamara nominated Sheryl L. Ricci, Windsor Hills District, to serve an
additional four-year term that will expire on December 31, 2007.
ROANOKE COUNTY PLANNING COMMISSION (Appointed by District):
At the November 18 meeting, Supervisor Flora nominated Gary Jarrell, Hollins District, to
serve a four-year term which will expire on December 31, 2007.
ROANOKE VALLEY RESOURCE AUTHORITY:
At the December 2 meeting, Supervisor McNamara nominated Anne Marie Green, Director
of General Services, to serve an additional four-year term that will expire on December 31,
2007.
STAFF RECOMMENDATION:
It is recommended that the above appointments to the Blue Ridge Behavioral Healthcare
Board of Directors, Grievance Panel, Library Board, Roanoke County Planning
Commission, and Roanoke Valley Resource Authority be confirmed and ratified.
VOTE:
Supervisor Minnix motion to approve staff recommendation
Motion Approved
cc: File
Blue Ridge Behavioral Health Care File
Grievance Panel File
Library Board File
Roanoke County Planning Commission File
RVRA File
Yes
No
Abs
Mr. Flora
®
❑
❑
Mr. Church
®
❑
❑
Mr. Minnix
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. McNamara
®
❑
❑
cc: File
Blue Ridge Behavioral Health Care File
Grievance Panel File
Library Board File
Roanoke County Planning Commission File
RVRA File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 16, 2003
RESOLUTION 121603-7.b EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF MICHAEL R. MORRIS, FIRE & RESCUE DEPARTMENT,
AFTER TWENTY-EIGHT YEARS OF SERVICE
WHEREAS, Michael R. Morris was employed by Roanoke County on April 1, 1975,
as a firefighter with the Roanoke County Fire and Rescue Department; and
WHEREAS, Firefighter/EMT Morris retired from Roanoke County on December 1,
2003, after twenty-eight years and eight months of service; and
WHEREAS, Firefighter/EMT Morris` professionalism and integrity during his many
years of service contributed significantly to the development of the Roanoke County Fire &
Rescue Department; and
WHEREAS, Firefighter/EMT Morris, through his employment with Roanoke County,
has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MICHAEL R. MORRIS for more than twenty-eight years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
A COPY TESTS:
- bw j � 9 - 4-1,*1.11Ij )
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Richard Burch, Chief, Fire & Rescue
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 16, 2003
RESOLUTION 121603-7.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF CHARLES W. VADEN, REAL ESTATE VALUATION,
AFTER FOURTEEN YEARS OF SERVICE
WHEREAS, Charles W. Vaden was employed by Roanoke County on January 2,
1989, as an Appraiser in the Real Estate Valuation Office; and also served as Senior
Appraiser; and Assistant Director of Real Estate Valuation; and
WHEREAS, Mr. Vaden retired from Roanoke County on December 1, 2003, as the
Assistant Director of Real Estate Valuation after fourteen years and eleven months of
service; and
WHEREAS, Mr. Vaden has been a member of the Virginia Association of Assessing
Officers, and has a professional designation through the American Society of Appraisers,
currently holding the treasurer position for the local chapter; and
WHEREAS, Mr. Vaden has served with professionalism and integrity, and through
his employment with Roanoke County has been instrumental in improving the quality of life
for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to CHARLES W. VADEN for more than fourteen years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the office of Real Estate Valuation expresses their heartfelt thanks to
Mr. Vaden for being a great supervisor, friend, and devoted employee during his tenure
with Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
A COPY TESTE:
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
William Driver, Director, Real Estate Valuation
6
2
ACTION NO. A -121603-7d
ITEM NO. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Request to accept and appropriate grant in the amount of
$10,000 from the Department of Motor Vehicles (DMV) for use
in conducting DUI checkpoints, aggressive driving
enforcement, injury accident reduction and safety and child
seat enforcement
SUBMITTED BY:
APPROVED BY:
James R. Lavinder
Chief of Police
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Police Department conducts numerous DUI checkpoints per year.
DUI checkpoints provide an effective tool used to strictly enforce DUI violations. The
Virginia Department of Motor Vehicles has provided grant funding for officers working DUI
checkpoints at their overtime rate. The grant funding will also cover Aggressive Driving
Enforcement, Injury Accident Reduction and Safety and Child Seat Enforcement.
FISCAL IMPACT:
The Department of Motor Vehicles has provided $10,000 in grant funding with no matching
funds required. The grant period runs between October 2003 and September 30, 2004.
ALTERNATIVES:
At this time no alternative funding is available, and the funding is provided to the
Department with no requirement of matching funds. If accepted, these funds should be
appropriated to the Roanoke County Police Department's uniform personnel overtime and
FICA accounts.
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of the Department of Motor Vehicles
grant in the amount of $10,000.
VOTE:
Supervisor Minnix motion to approve staff recommendation
Motion Approved
cc: File
J.R. Lavinder, Chief of Police
Rebecca Owens, Director, Finance
Jimmy Chapman, Grant Administrator, Police Department
VA
Yes
No
Abs
Mr. Flora
®
❑
❑
Mr. Church
®
❑
❑
Mr. Minnix
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. McNamara
®
❑
❑
cc: File
J.R. Lavinder, Chief of Police
Rebecca Owens, Director, Finance
Jimmy Chapman, Grant Administrator, Police Department
VA
ACTION NO. A -121603-7.e
ITEM NO. J-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Request to approve and adopt the revised Emergency
Operation Plan (EOP) for the County of Roanoke
SUBMITTED BY: Richard E. Burch
Chief of Fire and Rescue
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Each locality in the state is required to have an Emergency Operation Plan (EOP) adopted
by their respective governing body. The EOP is the reference document used in the
Emergency Operations Center and by officials in the event of a local emergency. One
recent example of the use of the plan was the effort to aid the community during the tire
fire on Starlight Lane. Historically, this plan was primarily used for natural hazards such as
floods, hurricanes, ice storms, etc.; but recent events such as September 11, 2001 terrorist
attacks, school incidents, etc., have required the transition to an "All Hazards" plan. The
plan is required to be reviewed each year and re -adopted every five years. This year
(2003), our plan requires re -adoption. Our plan also contains extensive revisions and
additions due to various federal and state mandates that have been put in place in recent
years, primarily in the area of Homeland Security and associated planning. The County
Administrator remains the Director of Emergency Management and daily functions of
emergency management are delegated to the Coordinator of Emergency Management
within the Fire and Rescue Department. The Fire and Rescue Department will facilitate a
drill within the next year to test and further revise this pian as necessary. The new plan
has been reviewed and edited by the departments effected and a copy of the new plan is
in the Clerk to the Board's office if you desire to review it.
FISCAL IMPACT:
If the plan is not adopted, potential funding could be impacted such as grants or the ability
to receive assistance in the event of emergencies. No additional expenses are required if
approved.
STAFF RECOMMENDATION:
County staff recommends approval and adoption of the EOP.
VOTE:
Supervisor Minnix motion to approve staff recommendation
Motion Approved
cc: File
Richard Burch, Chief, Fire & Rescue
2
Yes
No
Abs
Mr. Flora
®
❑
❑
Mr. Church
®
❑
❑
Mr. Minnix
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. McNamara
®
❑
❑
cc: File
Richard Burch, Chief, Fire & Rescue
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 16TH DAY OF DECEMBER, 2003, ADOPTED THE FOLLOWING:
RESOLUTION 121603-7.f REQUESTING ACCEPTANCE OF THE REMAINING
PORTION OF VALLEY STREAM DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Addition Form SR -5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
A Copy Teste:
Moved by: Supervisor Minnix
Seconded by: None Required
Yeas: Supervisors Altizer, Church, Flora Minnix McNamara
Nays: None
.tiles , � • 0
0
Diane S. Childers, Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
I hereby certify that the foregoing is a true and correct copy of Resolution 121603-7.f
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on
Tuesday, December 16, 2003.
6
Brenda J. Holton, Deputy Clerk
,E. .. ...
DESCRIPTION
µ w Valley Stream Drive -from the southeast intersection
°R' with Cedarmeade Drive to the northwest intersection
with Cedarmeade Drive.
/� o s �,: 4. �` ., ^ LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
ya"�Feet Feet Houses
AA
h' Miles
15
0.17 50 38
a ti t;W t•; y,
4t
N 5t515g i. �f ,'t� r�� � ..� •.
` 130
h . m
5 i-
e;
r F
W
ku
zu � !
Brookfield., Section 4
V 1� '
COUNTY
OF
CO:E. a TVI Ti' .DE.VF-,J PZ7IV'T
PROPOSED ADDITION
SHOWN IN GRAY
1~
-- Brookfield, Section 1
BROOKFIELD, SEC'T'IONS 1 & 4
Acceptance of the remaining portion of Valley Stream Drive into
The Virginia Department of Transportation Secondary System.
,.45
COUNTY
OF
CO:E. a TVI Ti' .DE.VF-,J PZ7IV'T
PROPOSED ADDITION
SHOWN IN GRAY
1~
-- Brookfield, Section 1
BROOKFIELD, SEC'T'IONS 1 & 4
Acceptance of the remaining portion of Valley Stream Drive into
The Virginia Department of Transportation Secondary System.
Y3'✓11Y��1
It a
NOR T -H
Brookfield, Section 4
/`sib
/h of
. y- yam. a •. i
i
� r
PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION
LENGTH
RIGHT OF WAY.
ROADWAY WIDTH
SERVICES
Miles
Feet
Feet
Houses
.
3
Heade Drive to its cul-de-sac. -
Valley E
m Drive -from the southeast intersection 0.08 50 30
with Ce -
30-4ATOZE COTT= BROIOKFIELD, SECTIONS 1 & 4
DE IA-3TY-XT OF Acceptance of the remaining portion of Valley Stream Drive into
z- 03f1�`fETAr.Z'jT BEKELOPMEE T The Virginia Department of Transportation Secondary System.
ci,PAt �
m
i
m
Lr)
c
h
00
N
rl
O
O
4 p
O
O
0
S
0
e
a
U
S
O o
U)
Q
Q
Q
W
W
Q
P
C.
Q
G
P
P
Q
P
6
a
w
W
CS
O
O
O
c
U
U
U
m
b
m
b
d
m
V
W
W
W
o
o
o
n
L)
en
m
I
m
m
m
m
o�
V
of
o
o
n
a
o
O
0
9
o
O
9
H
b
V
U
m
°
a
m
O
1
�
5
9
C
� Z
O
Z
i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 16, 2003
RESOLUTION 121603-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
AY
TESTE:
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
Closed Meeting File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 16, 2003
RESOLUTION 121603-9 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF KENNETH W. KERN, POLICE DEPARTMENT AFTER
TWENTY-NINE YEARS OF SERVICE
WHEREAS, Kenneth W. Kern was employed by Roanoke County on December 15,
1973, as a Dispatcher; and after serving as Deputy Sheriff, was promoted to Detective in
the Criminal Investigations Division; and later promoted to Sergeant and Lieutenant; and
WHEREAS, Lt. Kern's most recent assignment was supervising the animal control,
traffic and school resource programs; and
WHEREAS, Lt. Kern was one of the original members of the Police Department
which was established 1990; and
WHEREAS, Lt. Kern retired from Roanoke County on November 1, 2003, after
twenty-nine years and ten months of service; and
WHEREAS, Officer Kern has served with professionalism and integrity, and through
his employment with Roanoke County, has been instrumental in improving the quality of
life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KENNETH W. KERN for more than twenty-nine years of capable, loyal and
1
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy, and
productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
A COPY TESTE:
d�4j
Diane S. Childers
cc: File Clerk to the Board of Supervisors
Resolutions of Appreciation File
Ray Lavinder, Chief, Police
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 16, 2003.
RESOLUTION 121603-10 APPROVING AND ADOPTING THE
SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR
FISCAL YEAR 2004-2010 AND APPROVAL OF THE ALLOCATION OF
FUNDS FOR FISCAL YEARS 2004-2005
WHEREAS, a public hearing was held on December 16, 2003, to receive
comments for the adoption of the Secondary Road System Six -Year Construction Plan
for Roanoke County for Fiscal Years 2004-2010; and the adoption of the funding for
Fiscal Years 2004-2005; and
WHEREAS, the Board of Supervisors does hereby approve the adoption of the
Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal
Years 2004-2010 and allocation for Fiscal Year 2004-2005 as set out in the attached
Secondary System Construction program.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly
attested to be forthwith forwarded to the Virginia Department of Transportation Salem
Residency Office along with a duly attested copy of the proposed Secondary Road
System Six -Year Construction Plan for Roanoke County for Fiscal Years 2004-2010 by
the Clerk to the Board.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
cc:
A COPY TESTE:
&x 0 1 � � .. 19")
Diane S. Childers
Clerk to the Board of Supervisors
File
Virginia Department of Transportation
Arnold Covey, Director, Community Development
1
ACTION NO. A-121603-11
ITEM NO. S -1.b
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Request to approve projects for fiscal year 2004-2005
VDOT revenue sharing program.
SUBMITTED BY: Arnold Covey
Director of Community Development
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Transportation (VDOT) annually provides localities the
opportunity to receive state matching funds for the construction, maintenance, and
improvement to primary and secondary roads in the state's highway system. The
Commonwealth of Virginia provides $15,000,000 for the matching program and limits
localities to $500,000 each. However, if fewer or more than 20 counties participate, the
County's share of money will be reduced or increased proportionately.
The fiscal year 2004-2005 revenue sharing program contains 85 projects totaling $1
million in construction improvements. Roanoke County and VDOT staff presented these
projects with maps and justifications for inclusion in the fiscal year 2004-2005 revenue
sharing program at the November 18, 2003 Board of Supervisors work session
Receiving no requests to modify or change the priority list, staff is requesting that the
Board approve the priority list for the fiscal year 2004-2005 Revenue Sharing Program.
FISCAL IMPACT:
The funding is normally shown in the Department of Community Development operating
budget for fiscal year 2004-2005.
ALTERNATIVES:
1. Approve the project list and authorize the County Administrator to sign the letter of
intent and defer appropriation of the funds ($500,000) until July 1, 2004.
2. Decline to participate in the revenue sharing program for fiscal year 2004-2005.
STAFF RECOMMENDATION:
Staff recommends alternative 1.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
cc: File
Arnold Covey, Director, Community Development
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
2
Yes
No
Abs
Mr. Flora
®
❑
❑
Mr. Church
®
❑
❑
Mr. Minnix
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. McNamara
®
❑
❑
cc: File
Arnold Covey, Director, Community Development
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
DECEMBER 16, 2003
ORDINANCE 121603-13 GRANTING A SPECIAL USE PERMIT
TO BERK, LLC TO CONSTRUCT A MINI -WAREHOUSE
FACILITY ON 4.0 ACRES TO BE LOCATED IN THE 5300
BLOCK OF HOLLINS ROAD (TAX MAP NO. 39.05-2-1.1)
HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Berk, LLC has filed a petition for a special use permit to
construct a mini -warehouse facility on 4.0 acres to be located in the 5300 block
of Hollins Road (Tax Map No. 39.05-2-1.1) in the Hollins Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter
on December 2, 2003; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a
first reading on this matter on November 18, 2003; the second reading and public
hearing on this matter was held on December 16, 2003.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to
Berk, LLC to construct a mini -warehouse facility on 4.0 acres to be located in the
5300 block of Hollins Road in the Hollins Magisterial District is substantially in
accord with the adopted 2000 Community Plan pursuant to the provisions of
Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special
use permit is hereby approved with the following condition:
(1) A buffer yard shall be established to the rear of the property,
utilizing Type B, Option 2 from the Screening, Landscaping, and Buffer
Yards standards.
1
(2) No off -premise advertising signs shall be constructed on the
property.
(3) A minimum 15' wide riparian buffer shall be designed and installed
along the edge of pavement from the access point to the southern
property line. This buffer shall be between the storm water detention
facility and the developed area and will help with storm water quality for
this site. This buffer shall be a combination of groundcover, shrubs, and
trees.
(4) 100% of the storm water runoff from the developed site and
impervious surfaces shall be detained in a storm water detention facility. If
there is a portion of the site's storm water runoff that cannot be detained in
a storm water detention facility, then the applicant shall request written
permission from the Roanoke County Engineering staff to take alternative
measures for detention.
(5) The buildings shall be neutral in color.
2. That this ordinance shall be in full force and effect thirty (30) days
after its final passage. All ordinances or parts of ordinances in conflict with the
provisions of this ordinance be, and the same hereby are, repealed. The Zoning
Administrator is directed to amend the zoning district map to reflect the change in
zoning classification authorized by this ordinance.
On motion of Supervisor Flora to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
A OPY TESTE:
jnm,,�A
Diane S. Childers
Clerk to the Board of Supervisors
6
2
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
William Driver, Director, Real Estate Valuation
Paul Mahoney, County Attorney
worpoom}aw(p)aauaplAo.ld :peW3
EUV -VEE (OVS) 1XUA b6Z4-b££ (Obs)
Sgot,Z EIu164A 'JIM sauooH PeoN PUN 6 18
SN33Nl-9id3 JNI17nSNOJ
Y-73NIa1V-7-?-?N- GiAON
VINIDWA ;7AONVOY
h
N
w
077)121,79
o
U
Q
d
o
N
803.LLI7L7Vd JSI)OK38VA4 INIIN
a o a
m
W
L/fOdVI7YALd3,7N0O
Z
o, m .x E yr
m
Z
W Q O
N
4�
W
� Q
ISO U
LL
J
W
W
q�mg
o 0 o
oi2i�0
Vr
m
1
F W
W
Whmyoot9
m? V p
pge
W
wOd
W
n
CO y
0 IL W
A W
Ini W
S
iQQt v.
W
NLL' W ZN
CO W J m
ON
WOO
mvlNul2
a m 0
0 iJ IJ
OrNN
`oda
rg;g}ooz
-.9
Zm
999
mmmr
Z W W O
0 U)
ZU,y
N N_
U.
Om0
¢ 7:
¢¢W
W VSO
O trO O
t11F
K W
Q
N W
r Wr
COW
�M
W
'mam
W U)W
ZW�wN.-
U IV
dJ
N�To
U _z
�Q
U
ZyZ
y
LL Z
a02
C)
rUO 1=U UU
Jr
VINIDWA ;7AONVOY
h
077)121,79
o
o
803.LLI7L7Vd JSI)OK38VA4 INIIN
a o a
m
W
L/fOdVI7YALd3,7N0O
Z
o, m .x E yr
m W
W Q O
N
V N J_
v 0 V V V
ISO U
CJ]
R
EL Q U
Y m [::
as srrmox
-------------
1 — .._..____.._.-
--'--_ --
_. — ------------------ --- -
— _
- -0 --------------
—_
O w •T..`-- :
O
-- Of --._.._. _ _----------" -
---
�o o ------ � -
_ -----
g No o 40-x( o_ uN�u_---
I
!. ,1.1 �t^t, ..,.>;:, dxai�,i 2 Yi9}�'iQt l{r,"' d rte ty, ,p,� i r
Y �t, '� t
--- --- -
er-
40 X10 UN1i$ altEs, I
ffm
g` u�1�,t
Tin' i i «�+p � ,t' j7?I t 7�+R�a,'FT )"` tl `rl y�,g AFI# 5"�' (Q rt* s!
u ---- -- -
0 1 - �� ��m:a
! _ W oil
-- -- -10 7 UPP€R: 40 Xt8' rtiNl1 b
-------- --- - -
f- _ o� N LONER RV STORAGE w
—' � i�,z - fir{..-� Tj `NI 7�?:' r-. '� 5}K'`•I�tl�f, i k is �r7 vy-5.-c�5 *-ika5-a t a ft s� . I 'C+1 1 '1
g
-----------
w
E
___ Q1� .Rj�al3 r��te�4tr`C�gd114_iNi�,(v'IP LMY}.ri.'P nH�vn*i��j�s."°4(IIR' dry Hyl 7,"'r�'�a.i�i�tr'tl I11
I
! �,u r' t § 7 10 STORMWATER 1
/'� 1111
! L- —, MANAGEMENT AREA
1
131 i.v��rs % �_.._.. _.. _.._ ._.. ..—.. i
t !
IIS �r�it 'i' — x — ` _ _— U •/ /'1
z ap } 3NVl N? dVH313030 00Z \ I
Al
1
HOLLINS ROAD
e
N
W
b U
Z
J
C
W
KLL�
N
m W
J
N
Z
ISO U
I
J
uLL twn
v
W r
ul
pge
C 6
W
N I¢¢I
CO y
N
U U _U
Ini W
S
iQQt v.
mm
p 4
N U
.I W m
LLII0
W o.
Q F
a m 0
0 iJ IJ
NN
W (9m
L)1
Z W W O
0 U)
9t
N N_
U.
Om0
¢ 7:
¢¢W
W VSO
O trO O
t11F
K W
Q
�LL a
¢ON
r Wr
COW
�M
W
W U)W
U IV
dJ
N�To
U _z
�Q
IF-1�
ZyZ
y
LL �
C)
rUO 1=U UU
Jr
r
n W
CJ]
R
EL Q U
Y m [::
as srrmox
-------------
1 — .._..____.._.-
--'--_ --
_. — ------------------ --- -
— _
- -0 --------------
—_
O w •T..`-- :
O
-- Of --._.._. _ _----------" -
---
�o o ------ � -
_ -----
g No o 40-x( o_ uN�u_---
I
!. ,1.1 �t^t, ..,.>;:, dxai�,i 2 Yi9}�'iQt l{r,"' d rte ty, ,p,� i r
Y �t, '� t
--- --- -
er-
40 X10 UN1i$ altEs, I
ffm
g` u�1�,t
Tin' i i «�+p � ,t' j7?I t 7�+R�a,'FT )"` tl `rl y�,g AFI# 5"�' (Q rt* s!
u ---- -- -
0 1 - �� ��m:a
! _ W oil
-- -- -10 7 UPP€R: 40 Xt8' rtiNl1 b
-------- --- - -
f- _ o� N LONER RV STORAGE w
—' � i�,z - fir{..-� Tj `NI 7�?:' r-. '� 5}K'`•I�tl�f, i k is �r7 vy-5.-c�5 *-ika5-a t a ft s� . I 'C+1 1 '1
g
-----------
w
E
___ Q1� .Rj�al3 r��te�4tr`C�gd114_iNi�,(v'IP LMY}.ri.'P nH�vn*i��j�s."°4(IIR' dry Hyl 7,"'r�'�a.i�i�tr'tl I11
I
! �,u r' t § 7 10 STORMWATER 1
/'� 1111
! L- —, MANAGEMENT AREA
1
131 i.v��rs % �_.._.. _.. _.._ ._.. ..—.. i
t !
IIS �r�it 'i' — x — ` _ _— U •/ /'1
z ap } 3NVl N? dVH313030 00Z \ I
Al
1
HOLLINS ROAD
e
ACTION NO. A-121603-14
ITEM NO. W-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE: December 16, 2003
AGENDA ITEM: Authorization to execute settlement agreement with
General Electric and others with regard to pending
litigation, Roanoke County vs. General Electric (Dixie
Caverns)
SUBMITTED BY: Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County filed a complaint in the United States District Court for the Western
District of Virginia, Case No. 90-623, styled Board of Supervisors of Roanoke
County v. General Electric Company, et al,, alleging that General Electric (GE)
and Virginia Fiberglass Products (VFP), among others, disposed of hazardous
substances at the Dixie Caverns Landfill in Roanoke County, Virginia, causing
the County to incur costs responding to the release or threatened release of
those substances into the environment. Several of the defendants filed
counterclaims against each other and the County.
The representatives of the parties have negotiated a settlement agreement and
mutual releases to conclude this litigation. This action requests Board approval
of this settlement agreement. If approved by all the parties, this settlement
agreement must then be submitted to the court for its approval. It is anticipated
that the court will approve this settlement before the end of the year.
To avoid the costs and uncertainty of litigation, the parties have settled this
matter among themselves without any party acknowledging liability.
FISCAL IMPACT:
GE will pay to the County's attorneys in escrow $390,000. VFP will pay to the
County $90,000 in three annual installments of $30,000 each with the first
payment to be held in escrow. The escrow payments shall be released to the
County upon the signing of the final order dismissing this case.
STAFF RECOMMENDATION:
It is recommended that the County Administrator be authorized to execute the
settlement agreement on behalf of Roanoke County, and that he be authorized to
take such actions as may be necessary to conclude this litigation, all upon form
approved by the County Attorney.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
cc: File
Paul Mahoney, County Attorney
Yes
No
Abs
Mr. Flora
®
E-1
0
Mr. Church
®
0
Mr. Minnix
E-1
Mr. Altizer
®
El
E-1
Mr. McNamara
®
F]
0
cc: File
Paul Mahoney, County Attorney