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HomeMy WebLinkAbout1/13/2004 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2004 RESOLUTION 011304-1 OF APPRECIATION TO JOSEPH P. MCNAMARA FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2003 WHEREAS, Joseph P. McNamara served as Chairman of the Roanoke County Board of Supervisors during 2003; and WHEREAS, during Mr. McNamara's term as Chairman, the County achieved a variety of accomplishments, including: ➢ Manufacturing and commercial developments resulting in several new businesses moving into Roanoke County; ➢ Existing business expansions in Roanoke County resulting in an estimated investment of over $27 million dollars; ➢ Phase 2 school capital improvements totaling $22 million dollars; ➢ Roanoke County Schools named Gold Medal School District Winner by Expansion Management Magazine and selected as one of the Best 100 Communities for Music Education for the second consecutive year; ➢ Energy Star Label designation at the Roanoke County School Administration Building and Oak Grove Elementary School; ➢ Virginia Environmental Stewardship Award for the Roanoke Valley Greenways Program; ➢ E-2 Award from the Department of Environmental Quality; ➢ Progress on a new Public Safety Center utilizing the Public Private Educational Facilities and Infrastructure Act (PPEA) process; ➢ Adoption of a revised Emergency Operations Plan to comply with new regulations established by the Department of Homeland Security; ➢ Expansion of career firefighter coverage in Hollins, Catawba, and Masons Cove; ➢ Virginia Association of Counties Fire & Rescue Achievement Award honoring excellence based on innovation; ➢ National accreditation of the Sheriff's Office and re -accreditation of the Police Department; ➢ Expansion of bulk and brush collection services; and ➢ Wireless technology upgrade for the Roanoke County Public Library System. 1 WHEREAS, Chairman McNamara worked diligently during his term to represent the citizens of Roanoke County by promoting regional projects and initiatives to benefit all the residents of the Roanoke Valley and oversaw the creation of the Western Virginia Water Authority. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its deepest appreciation to Joseph P. McNamara for his service as Chairman during 2003 and for his belief in democracy and championing of citizen participation in local government. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Wray, Altizer, Flora NAYS: None PRESENT: Supervisor McNamara A COPY TESTE: ��.i� Diane S. Childers Clerk to the Board of Supervisors cc: File Resolution of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 13, 2004 RESOLUTION 011304-2 ACCEPTING THE EMPLOYEES OF THE ROANOKE COUNTY TREASURER AND ROANOKE COUNTY COMMONWEALTH'S ATTORNEY INTO THE PAY AND CLASSIFICATION PLAN AND THE PERSONNEL SYSTEM OF THE COUNTY OF ROANOKE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the employees of the Roanoke County Treasurer and the employees of the Roanoke County Commonwealth's Attorney, said constitutional officers having heretofore agreed in writing that their employees be accepted into the pay and classification plan and the personnel system of the County of Roanoke, as authorized in Chapter 6 of the Charter of the County of Roanoke, be and such employees hereby are accepted into the pay and classification plan and the personnel system of the County of Roanoke; and 2. That all of the terms, provisions, and conditions of the pay and classification plan and the personnel system of the County of Roanoke as fully set forth in the Roanoke County Employee Handbook shall from and after the adoption hereof be applicable to each of the employees of the aforesaid offices; and 3. That the elected officer of the constitutional office shall be exempt from the terms, provisions, and conditions of the County personnel system. The Chief Deputy in each said office shall be exempt from the terms, provisions, and conditions of the County personnel system relating the application, qualification, 1 appointment, disciplining, dismissal, and grievance procedure provisions of the Roanoke County Employee Handbook. The Chief Deputy of each said officer is deemed to be a confidential, policymaking position. These positions shall remain subject to the express provisions of Section 15.2-1603 of the State Code; and 4. The participation of the employees of these constitutional offices in the County personnel system shall continue until revoked by the constitutional officer, either by written notice to the Chairman of the Board of Supervisors, or by the election, qualification, and assumption of office by a new individual; and 5. The effective date of this resolution shall be January 13, 2004. 6. That an attested copy of this resolution be forthwith transmitted to the Roanoke County Treasurer and the Roanoke County Commonwealth's Attorney. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE:r� Diane S. Childers Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Kevin Hutchins, Treasurer Randy Leach, Commonwealth's Attorney Joe Sgroi, Director, Human Resources 2 ACTION NO. 011304-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Appointments of Board Members to Committees, Commissions and Boards for 2004 SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of current Board Member committee assignments. The appointments which are specific to the Chairman and Vice Chairman are indicated on the attachment and committee assignments have been changed accordingly. Also included in the listing are the vacancies which resulted due to the retirement of Supervisor Minnix. Appointments will need to be made to fill these vacancies. The Board may make any desired modifications to the appointments. Many of the appointments are for specified terms and, whenever possible, changes to these appointments should be made at the expiration of the term. Below is listed information regarding several of the committees: • Liaisons to the Virginia Association of Counties (VACo): In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, the Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity; however, any Board member is eligible for appointment. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. • Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Accordingly, it is recommended that Chairman Flora be appointed to this position. STAFF RECOMMENDATION: Staff recommends that the Board approve the 2004 committee assignments. VOTE: Supervisor Flora motion to approve staff recommendation with the following changes: (1) Supervisor Wray to serve on the following committees: Roanoke Valley Alleghany Regional Commission, Roanoke Valley Alleghany Regional Commission Metropolitan Planning Organization — Alternate, Social Services Advisory Board; (2) Supervisor Altizer to serve on the Audit Committee and the Roanoke Valley Alleghany Regional Commission Water Supply Policy Committee Motion Approved cc: File Board Members 2 Yes No Abs Mr. McNamara ® El ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Board Members 2 ROANOKE COUNTY BOARD OF SUPERVISORS 2004 — CURRENT COMMITTEE APPOINTMENTS RICHARD C. FLORA • Roanoke Valley Economic Development Partnership (Chairman) • Virginia Association of Counties Liaison (Chairman) • Urban Partnership (Chairman) • Fifth Planning District Regional Alliance (Chairman) • Total Action Against Poverty Board of Directors (2 -year term expires 5/5/05). Mrs. Elizabeth Stokes, former Clerk of Circuit Court, is currently serving as his designee on this committee. • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization (3 -year term expires 7/01/05) • Virginia's First Regional Industrial Facilities Authority (4 -year term expires 7/1/06) • School Construction Committee (Chairman of this committee in his capacity as Director of Operations for Schools and not as a Board Member.) MICHAEL W. ALTIZER • Virginia Association of Counties Legislative Liaison (Vice -Chairman) • Audit Committee • Roanoke County Cable Television Committee • Roanoke Valley -Alleghany Regional Commission Water Supply Policy Committee • Roanoke Valley Regional Cable Television Committee • Western Virginia Water Authority JOSEPH B. CHURCH • Roanoke County Cable Television Committee (representing Catawba District) • Virginia's First Regional Industrial Facilities Authority - Alternate (4 -year term expires 7/1/06) JOSEPH MCNAMARA • Audit Committee • Roanoke Valley -Alleghany Regional Commission (3 -year term expires 6/30/05) • School Construction Committee (appointed by the Board of Supervisors on 1/13/98) • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization (3 -year term expires 7/1/05) MICHAEL A. WRAY • Social Services Advisory Board (4 -year term expires 8/1/06) • Roanoke Valley -Alleghany Regional Commission (3 -year term expires 6/30/04) • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization Alternate (3 -year term expires 7/1/05) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2004 ORDINANCE 011304-4 TO VACATE A 20' WATERLINE EASEMENT DEDICATED BY SUBDIVISION PLAT AND REVISED SUBDIVISION PLAT OF THE VILLAGE AT TINKER CREEK, SECTION 1, LOTS 26-33, RECORDED IN PLAT BOOK 25, PAGE 171, AND PLAT BOOK 26, PAGE 11, RESPECTIVELY, AND FURTHER SHOWN ON THE SUBDIVISION PLAT OF THE VILLAGE AT TINKER CREEK, SECTION 1, LOTS 107-113, RECORDED IN PLAT BOOK 26, PAGE 83, ACROSS PROPERTY OWNED BY CBI DEVELOPERS (TAX MAP NOS. 27.20-1- 29.1, 27.20-4-18 AND 27.20-4-19) LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 25, page 171, and revised subdivision plat of record in Plat Book 26, page 11, for "THE VILLAGE AT TINKER CREEK, SECTION 1, LOTS 26- 33", dated July 23, 2002, and revised September 3, 2002, the developer, CBI Developers, LLC, dedicated and created a "NEW 20' PUBLIC WATERLINE EASEMENT", shown on Sheet 2 of said plat; and, WHEREAS, by subdivision plat for "THE VILLAGE AT TINKER CREEK, SECTION 1, LOTS 107-113", dated February 24, 2003, and of record in the aforesaid Clerk's Office in Plat Book 26, page 83, said waterline easement was relocated by dedication of a 'New 30' Public Water & Sanitary Sewer Easement'; and, WHEREAS, the existing 20' waterline easement is unused and no longer required; and, WHEREAS, the Petitioner -Developer, CBI Developers, LLC, has requested that the subject 20' waterline easement, as shown on Exhibit A attached hereto, be vacated pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County, will not interfere with the provision of public services, and has been approved by the affected County departments; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the public hearing and first reading of this ordinance was held on December 16, 2003, and the second reading of this ordinance was held on January 13, 2003. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "EX. 20' PUBLIC WATERLINE EASEMENT P.B. 26 PG. 11" shown cross -hatched on Exhibit A attached hereto, said easement having been dedicated and created as "NEW 20' PUBLIC WATERLINE EASEMENT" by subdivision plat and revised subdivision plat of "THE VILLAGE AT TINKER CREEK, SECTION 1, LOTS 26- 33", dated July 23, 2002, and revised September 3, 2002, and recorded as aforesaid in Plat Book 25, page 171, and Plat Book 26, page 11, respectively, and being further shown on the subdivision plat for "THE VILLAGE AT TINKER CREEK, SECTION 1, LOTS 107- 113", dated February 24, 2003, and of record in Plat Book 26, page 83, located in the Hollins Magisterial District, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended). 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, CBI Developers, LLC. 3. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be 6 2 necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer NAYS: None ABSTAIN: Supervisor Flora A COPY TESTE: - &�U -) � - dj&,O) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 3 Exhibit A i C; -X' PUBLIC I I UTILITY EASEMENT IX Q P.B. 26 PG. 11 I Z s - I PUBLIC WATER I F,ASEMENT SANITA Y SEWER EXISTING PUBLIC oo� WATER & SANITARY I I P.B. 26 PG: 83 SEWER EASEMENT �\ P.B. 26 PG 83 1 LOT 118 N LOT 119 LOT 120 I ? o LOT 117 0 14'56' i II N (TIE ONLY) I z I I f ' ---N 14'37'22W 103.89' (TOTAL) �- SOUTH BATS DRIVE 32' RAW (PRIVATE) EXISTING 15' PRIVATE EX S.S.E. I STORM DRAI� EASEMENT / P.B. 26 PG. 3 P.B. 26, PG. 83 1 OT 104 I LOT 103 LOT 102 j LOT 101 11' P.U.E. FUTURE LEGEND:CEXL : P.B. 26 PG. 83 -- ----' LOTS 0 IRON PIN SET S.S.E. SANITARY SEWER EASEMENT P.U.E. PUBLIC UTILITY EASEMENT j,Tli OF yl �P I0 3(10 v DA A. PE FATER No�187�. � MATTERN & CRAIG, INC. 701 FIRST STREET ROANOKE, VIRGINIA 24016 HOLLINS MAGISTERIAL DISTRICT COUNTY OF ROANOKE VIRGINIA VACATION PLAT FOR THE VILLAGE AT TINKER CREEK SHOWING VACATION OF EXISTING 20' PUBLIC WATERLINE EASEMENT (P.B. 26. PG. 11) SITUATE ON PLANTATION ROAD BEING THE PROPERTY OF CBI DEVELOPERS, LLC SCALE: 1" = 40' APPROVED: DATE: 10/31/03 N M �'' EXISTING `� I -' (' / 30' PUBLIC WATER & SANITARh' I J EASEMENT' SEWER o bo N EX. 20' PUBLIC I ( I 000 / FUTURE LOTS WATERLINE EASEMENT I / EXISTING P.B. 26 PG. 11 ( Z W 15' PRIVATE STORM DRAIN \ I ( !s 1 EASEMENT \ `I CLO ---- P.B. 26 PG. 83 r — 7-- EXISTING s - I PUBLIC WATER I F,ASEMENT SANITA Y SEWER EXISTING PUBLIC oo� WATER & SANITARY I I P.B. 26 PG: 83 SEWER EASEMENT �\ P.B. 26 PG 83 1 LOT 118 N LOT 119 LOT 120 I ? o LOT 117 0 14'56' i II N (TIE ONLY) I z I I f ' ---N 14'37'22W 103.89' (TOTAL) �- SOUTH BATS DRIVE 32' RAW (PRIVATE) EXISTING 15' PRIVATE EX S.S.E. I STORM DRAI� EASEMENT / P.B. 26 PG. 3 P.B. 26, PG. 83 1 OT 104 I LOT 103 LOT 102 j LOT 101 11' P.U.E. FUTURE LEGEND:CEXL : P.B. 26 PG. 83 -- ----' LOTS 0 IRON PIN SET S.S.E. SANITARY SEWER EASEMENT P.U.E. PUBLIC UTILITY EASEMENT j,Tli OF yl �P I0 3(10 v DA A. PE FATER No�187�. � MATTERN & CRAIG, INC. 701 FIRST STREET ROANOKE, VIRGINIA 24016 HOLLINS MAGISTERIAL DISTRICT COUNTY OF ROANOKE VIRGINIA VACATION PLAT FOR THE VILLAGE AT TINKER CREEK SHOWING VACATION OF EXISTING 20' PUBLIC WATERLINE EASEMENT (P.B. 26. PG. 11) SITUATE ON PLANTATION ROAD BEING THE PROPERTY OF CBI DEVELOPERS, LLC SCALE: 1" = 40' APPROVED: DATE: 10/31/03 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2004 ORDINANCE 011304-5 TO VACATE, QUIT -CLAIM AND RELEASE A 20' SANITARY SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1321, PAGE 354, AND A 10' WELL LOT ACCESS EASEMENT CONVEYED TO THE BOARD IN DEED BOOK 1044, PAGE 816, ON PROPERTY OWNED BY THE ACHIEVEMENT CENTER FOUNDATION (TAX MAP NOS. 26.16-2-13 AND 26.16-2-12) IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by deed of easement dated March 3, 1990, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1321, page 354, the Trustees of Azusa Street Ministries, U.P.C.I., a predecessor in title to the current owner, the Achievement Center Foundation, conveyed a 20' sanitary sewer easement to the Board of Supervisors of Roanoke County, Virginia, upon and across the parcel of land identified upon the Roanoke County Land Records as Tax Map No. 26.16-02-13; and, WHEREAS, by deed dated June 30, 1976, and recorded in the aforesaid Clerk's Office in Deed Book 1044, page 816, the Roanoke County Public Service Authority conveyed a 10' access easement to and from a County well lot to the Board of County Supervisors of Roanoke County, Virginia, upon and across the parcel of land identified as Tax Map No. 26.16-02-12; and, WHEREAS, during a recent land survey of the Achievement Center Foundation's property, it was discovered that neither the existing sanitary sewer line nor the gravel access road to the County's well lot was within the County's respective easements; and, WHEREAS, by 'Resubdivision & Easement Plat for Achievement Center Foundation' dated November 18, 2002, and recorded in the aforesaid Clerk's Office in 1 Plat Book 27, page 47, the property owner has corrected the discrepancies by dedication of the easements in their respective correct locations to the County; and, WHEREAS, the Achievement Center Foundation has requested that the original unused easements as described above be vacated, quit -claimed and released by the County; and, WHEREAS, the new easements meet the requirements of the affected County departments and the relocation will accurately reflect the County's actual usage of the easements. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on December 16, 2003, and a second reading was held on January 13, 2004, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (unused sanitary sewer easement and well lot access easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That the 20' sanitary sewer easement conveyed to the County by deed of easement dated March 3, 1990, and recorded in the aforesaid Clerk's Office in Deed Book 1321, page 354, across the property of the Achievement Center Foundation identified upon the Roanoke County Land Records as Tax Map No. 26.16-02-13 in the Hollins Magisterial District of Roanoke County, designated as "APPROX. LOCATION 6 2 EXISTING 20' S.S.E. D.B. 1321, PG. 363 TO BE VACATED" on the `Resubdivision & Easement Plat for Achievement Center Foundation' dated November 18, 2002, and recorded in the aforesaid Clerk's Office in Plat Book 27, page 47, a copy of which is attached hereto as Exhibit 1, be and hereby is authorized to be vacated, quit -claimed and released. 4. That the 10' well lot access easement conveyed to the County by deed dated June 30, 1976, and recorded in the aforesaid Clerk's Office in Deed Book 1044, page 816, across the property of the Achievement Center Foundation identified upon the Roanoke County Land Records as Tax Map No. 26.16-02-12 in the Hollins Magisterial District of Roanoke County, designated as "EXISTING 10' ACCESS EASEMENT (D.B. 1044, PG. 816) TO BE VACATED" on the `Resubdivision & Easement Plat for Achievement Center Foundation' dated November 18, 2002, and recorded in the aforesaid Clerk's Office in Plat Book 27, page 47, a copy of which is attached hereto as Exhibit 1, be and hereby is authorized to be vacated, quit -claimed and released. 5. That Roanoke County will assume the costs of preparing and recording the deeds of release associated with this action, to be paid from the available funds of the Department of Community Development. 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and release, all of which shall be on form approved by the County Attorney. 3 On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTS: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 6 4 • • r� 1-9-r1'LZ�f dYW kYl L9 '`Dd 653 6'0 io•9P7 3.aD.sr.OSS—. Ho'ynH3 IVK&3.uss3yd �. 39O7b N33ND A ___ _ :7d 31X7 9`3 I .. I , _ llYS3 3N77 S6J FIYMNDs Wf JNuslXG , D! 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M. #26 CENTFRLINF NE 20' SANITARY } ca \ I d CENTFRLINE NEW PRIVATE -- u, 20' DRAINAGE EASEMENT Y-7 a I 251.2j' 6S'6r�t IgN 0 ;�, 8£'.07.9N L0,(." 6 3ONR� c� JN VU /H1 F !.J/U o ONVa DnrnHN 27 IN V Exhibit 3``.:..4�_.__ .:��._. m.1. LLJ 'LZ `V:1 — -- --7 o Z;�,+ od `£'L;�t g'0 � 0 37DD H11Qf1/' 37-90 N39d313 LSC_ - I 2/N C� Wt �� I ! h 1 co L? o, i Lf)� of l ro f t�s� LZ ,8 , �s 'Dd M o N QS Q5 ,o N01371Jdd .30Nb7 CQ) ql h° 2/N . z m `�, ' oLO t8s ad t9�t a'a ^ Lo C NVM77/?1d IY3HS c� cn h NV v77IJd 73VH014 21N N © p O dN� 5z ►�? .133YIS 31V011 D . W vPC Wo zw AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2004 RESOLUTION 011304-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 13, 2004, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 1-8, inclusive, as follows: 1. Approval of minutes - December 16, 2003 and January 5, 2004 2. Confirmation of committee appointments to Southwest Development Financing, Inc. and the Roanoke County Planning Commission 3. Request from schools to appropriate $72,000 from the fund balance of the Roanoke Valley Regional Special Education Program 4. Request from schools to appropriate dual enrollment excess revenues in the amount of $5,577.58 5. Request from schools to accept and appropriate a donation in the amount of $50 from A. Victor Thomas 6. Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $6,391 from the Virginia Department of Health for the purchase of extrication equipment (Jaws of Life) 7. Request from Fire and Rescue Department to accept and appropriate $1,400 of the initial reimbursement and all subsequent reimbursements from the Virginia Department of Health Advanced Life Support Training Fund for use in the annual recertification process for pre -hospital trauma life support 8. Request from the Sheriffs Office to accept and appropriate grant in the amount of $15,975 from the Department of Criminal Justice Services for a criminal justice record system improvement program 6 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: - "b j I 3jL) - - Diane S. Childers Clerk to the Board of Supervisors cc: File Richard Burch, Fire & Rescue Chief Gerald Holt, Sheriff Rebecca Owens, Director, Finance Dr. Linda Weber, Schools Superintendent Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Patricia Ratcliffe, Director, Special Education & Pupil Personnel Services Brenda Chastain, Clerk to School Board 2 ACTION NO. A -011304-6.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Confirmation of committee appointments to the Southwest Development Financing, Inc. and the Roanoke County Planning Commission SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: SOUTHWEST DEVELOPMENT FINANCING, INC. At the December 16, 2003 meeting, Supervisor McNamara nominated Wendi Schultz, Tourism and Event Coordinator, to serve an additional two-year term which will expire on January 1, 2006. ROANOKE COUNTY PLANNING COMMISSION At the January 13, 2004 meeting, Supervisor Wray nominated Rodney W. McNeil to represent the Cave Spring Magisterial District for a four-year term which will expire on December 31, 2007. STAFF RECOMMENDATION: It is recommended that the above appointments to the Southwest Development Financing, Inc. and the Roanoke County Planning Commission be confirmed. 1 VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Southwest Development Financing, Inc., File Roanoke County Planning Commission File Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Southwest Development Financing, Inc., File Roanoke County Planning Commission File ACTION NO. A -011304-6.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request from schools to appropriate $72,000 from the fund balance of the Roanoke Valley Regional Special Education Program SUBMITTED BY: Dr. Patricia Ratcliffe Director of Special Education and Pupil Personnel Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Program. The Regional Board has approved the appropriation of $72,000 from the fund balance of the Regional Program to cover one-time in-service activities, instructional materials, and equipment as done in prior years. The appropriation of $72,000 is to be utilized by the six participating divisions and distributed as follows: $2,000 $15,000 $55,000 FISCAL IMPACT: In-service activities Instructional materials Equipment Funds will be appropriated out of the fiscal year 2002-2003 audited fund balance of $401,851 less the 4% reserve of the current budget of $236,244, leaving an estimated balance of $93,607. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of the following appropriations for fiscal year 2003-2004: $2,000 In-service activities $15,000 Instructional materials $55,000 Equipment $72,000 VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Dr. Patricia Ratcliffe, Director, Special Education & Pupil Personnel Services Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 1► Yes No Abs Mr. McNamara ® El Mr. Church ® R Mr. Wray ® El Mr. Altizer ® EJ El Mr. Flora ® El El cc: File Dr. Patricia Ratcliffe, Director, Special Education & Pupil Personnel Services Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 1► ACTION NO. A -011304-6.c ITEM N0, 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request from schools to appropriate dual enrollment excess revenues in the amount of $5,577.58 SUBMITTED BY: Dr. Lorraine Lange Assistant Superintendent of Instruction APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, AP Calculus and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated. Roanoke County Schools collected $48,235.00 tuition from 862 students. VWCC will reimburse $127,972.26 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $170,629.68 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $5,577.58. FISCAL IMPACT: None. The excess revenues of $5,577.58 are available for the purchase of instructional materials. ALTERNATIVES: None STAFF RECOMMENDATION: Roanoke County Schools requests that $5,577.58 be appropriated to the instructional program. Budget Code: 797530-6501 VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -011304-6.d ITEM NO. 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request from schools to accept and appropriate a donation in the amount of $50 from A. Victor Thomas. SUBMITTED BY: Dr. Patricia Radcliffe Director of Special Education and Pupil Personnel Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A donation of $50 was given to Roanoke County Public Schools Special Education Department by Delegate A. Victor Thomas. Special Education supervisors made the decision to use the donation for materials that will benefit students. FISCAL IMPACT: The donation will be deposited into Revenue Code - 000210-0534 — and offset by Expenditure Code - 832001-6301, to purchase elementary instructional material. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of funds in the amount of $50 for elementary instructional materials. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Dr. Patricia Radcliffe, Director, Special Education & Pupil Personnel Services Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Dr. Patricia Radcliffe, Director, Special Education & Pupil Personnel Services Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -011304-6.e ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request to accept and appropriate grant funds in the amount of $6,391.00 from the Virginia Department of Health for the purchase of extrication equipment (Jaws of Life) SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department a 50 % matching grant totaling $6,391.00 to purchase extrication equipment. The extrication equipment is being placed on a first run fire engine to provide rapid extrication to trapped patients of auto accidents and industrial/manufacturing emergencies. FISCAL IMPACT: The Fire and Rescue Department has budgeted funds for the 50% match that the state requires for the grant. ALTERNATIVES: The Fire and Rescue Department will not be able to purchase the extrication equipment without the matching funds from the state. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the funds in the amount of $6,391.00 into the Fire and Rescue Department's budget. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Richard Burch, Fire and Rescue Chief Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ [] Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Richard Burch, Fire and Rescue Chief Rebecca Owens, Director, Finance 2 ACTION NO. A -011304-6.f ITEM NO. 1-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request to accept and appropriate $1,400.00 of the initial reimbursement and all subsequent reimbursements from the Virginia Department of Health Advanced Life Support Training Fund for use in the annual recertification process for Pre - Hospital Trauma Life Support SUBMITTED BY: Richard E. Burch Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services, has established the new Advanced Life Support (ALS) Training Fund. This program is designed to provide financial support for Advanced Life Support programs. These funds are now available for any programs that started in 2003 and will continue in the years following. The Fire and Rescue Department holds 6 continuous ALS training programs per year for the department's ALS providers and basic providers; these classes are essential for the initial - certification and re -certification process. FISCAL IMPACT: Roanoke County Fire and Rescue Department must incur the training costs up front and apply for reimbursement from the Virginia Department of Health after approved courses are completed. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of these initial funds in the amount of $1,400.00 for Pre -Hospital Trauma Life Support and all subsequent reimbursements for future ALS training into the Fire and Rescue Department's budget. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Richard Burch, Fire and Rescue Chief Rebecca Owens, Director, Finance V4 Yes No Abs Mr. McNamara ® EJ El Mr. Church ® El 1:1 Mr. Wray ® EI F Mr. Altizer ® [ J 1:1 Mr. Flora ® F El cc: File Richard Burch, Fire and Rescue Chief Rebecca Owens, Director, Finance V4 ACTION NO. A -011304-6.g ITEM NO. 1-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request to accept and appropriate grant in the amount of $15,975 from the Department of Criminal Justice Services for a criminal justice record system improvement program SUBMITTED BY: APPROVED BY: Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriffs Office has received approval for a grant, which provides continued funds from the Department of Criminal Justice Services, for a criminal justice record system improvement program. This program will provide funds to purchase additional equipment that will further upgrade the jail management system and document imaging software. The grant was approved by letter on December 23, 2003, and is for a twelve-month period from January 1, 2004 through December 31, 2004. FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget. The grant is in the amount of $15,975 in federal funds and $5,325 local cash match for a total of $21,300. No additional funding from the Board of Supervisors is required. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the awarded funds. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Gerald Holt, Sheriff Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® EI Mr. Church ® El Mr. Wray ® R Mr. Altizer ® El El Mr. Flora ® R R cc: File Gerald Holt, Sheriff Rebecca Owens, Director, Finance ACTION NO. A-011304-7 ITEM NO. K-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request to schedule two public hearings on January 27 and February 10, 2004, to solicit citizen comments on possible funding from the Virginia Community Development Block Grant (VCDBG) Local Innovation Program for entrepreneurial loans to Roanoke County businesses SUBMITTED BY: Melinda J. Cox Existing Business Manager APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The purpose of the public hearings is as follows: To introduce the concept of seeking funds for Roanoke County entrepreneurial businesses in partnership with the Business Seed Capital, Inc., a 501- C3 subsidiary organization of Total Action Against Poverty (TAP) 2. To inform citizens of this program and of the opportunities for citizen participation in the development of the program 3. To request the adoption of a resolution of support Guidelines for the funding request are outlined below. • CDBG funding of approximately $100,000 for assistance to Roanoke County businesses only • Roanoke County will be responsible for distribution of funds upon request from the Business Seed Capital, Inc. • The grant does not require matching funds or a commitment from the County's General Fund • Two public hearings at Board of Supervisors meetings are required • The Board of Supervisors is required to adopt a resolution of support for funding FISCAL IMPACT: No fiscal impact on the County is anticipated. The County will disburse grant funds as requested by the Business Seed Capital, Inc. Board of Directors, who will qualify all loan applications and candidates. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Melinda Cox, Existing Business Manager Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® 1-1 D Mr. Church ® D Mr. Wray Mr. Altizer Mr. Flora ® EJ EJ cc: File Melinda Cox, Existing Business Manager Rebecca Owens, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2004 RESOLUTION 011304-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: . LIA ) i I" Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File 6