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HomeMy WebLinkAbout2/10/2004 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2004 RESOLUTION 021004-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JUNE B. LAWLOR, SHERIFF'S OFFICE, AFTER THIRTY YEARS OF SERVICE WHEREAS, June B. Lawlor was first employed on August 20, 1973, by the Public Service Authority where she was employed for five years and six months before joining the Sheriff's Office on March 16, 1979 as a Records Clerk/Data Processor; and also served as a Deputy Sheriff in the Corrections and Civil Divisions and served as Master Deputy from July 1, 1996 through June 30, 2001, and WHEREAS, Deputy Lawlor retired from Roanoke County on January 1, 2004, as a Deputy Sheriff, Civil Division, after thirty years and five months of service; and WHEREAS, Deputy Lawlor continued her education by attending a U.S. Marshal and State Court Security Seminar, completing the Paralegal Associates Degree Program through Virginia Western Community College, and becoming a Licensed Operator for the Intoxilyzer 5000; and WHEREAS, Deputy Lawlor exhibited professionalism and integrity during her many years of service, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JUNE B. LAWLOR for more than thirty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2004 RESOLUTION 021004-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF DAVID L. THURSTON, SHERIFF'S OFFICE, AFTER TWENTY-EIGHT YEARS OF SERVICE WHEREAS, David L. Thurston was employed by Roanoke County on May 1, 1975, as a Deputy Sheriff, and also served as Deputy Sheriff — Corporal in the Corrections Division and as a Court Bailiff; and WHEREAS, Sergeant Thurston was promoted to Sergeant /Chief Circuit Court Bailiff on September 1, 1984; and WHEREAS, Sergeant Thurston had the honor of presiding as Chief Bailiff for the Supreme Court of Virginia for the investiture of Judge Lawrence L. Koontz, Jr.; and WHEREAS, Sergeant Thurston for the past seven years has been an active and participating member of the Employees Advisory Committee and has capably represented the Sheriffs Office as well as all County employees; and WHEREAS, Sergeant Thurston retired from Roanoke County on January 1, 2004, as a Deputy Sheriff— Sergeant, Civil Division, after twenty-eight years and eight months of service; and WHEREAS, Sergeant Thurston exhibited professionalism and integrity during his many years of service and through his employment with Roanoke County has been instrumental in improving the quality of life for its citizens. C. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DAVID L. THURSTON for more than twenty-eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and Productive retirement. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: , Diane S. Childers cc: File Clerk to the Board of Supervisors Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2004 RESOLUTION 021004-3 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF FANNIE S. BOLDEN, LIBRARY SERVICES, AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Fannie S. Bolden was first employed by Roanoke County on July 1, 1976, through the Comprehensive Employment Training Act program prior to joining Library Services; and WHEREAS, Ms. Bolden retired from Roanoke County on January 1, 2004, as a Library Assistant after twenty-seven years and five months of service; and WHEREAS, Ms. Bolden served the citizens in a variety of roles but most memorably as the leader of storytimes and programs that introduced generations of children to the joys of literature and the value of reading; and WHEREAS, Ms. Bolden provided patient and highly -skilled reference assistance to citizens of all ages throughout her years of service at both the Headquarters and Hollins Branch libraries; and WHEREAS, Ms. Bolden was considered a respected and valued colleague by those who worked with her, and always demonstrated a caring attitude toward the public and the children she worked with; and WHEREAS, Ms. Bolden, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 6 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to FANNIE S. BOLDEN for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ACTION NO. A-021004-4 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2004 AGENDA ITEM: Request from the General Registrar to appropriate $24,180 to cover the cost of the 2004 presidential primary SUBMITTED BY: Diane Henson General Registrar APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Below is a summary of the cost of the 2004 presidential primary election which is not covered in the departmental budget: Election officials and staff $ 20,000 Ballots $ 800 Required advertising $ 650 Programming $ 500 Rent of polling places $ 230 Education of new equipment $ 2,000 TOTAL $ 24,180 FISCAL IMPACT: Funding in the amount of $24,180 is requested from the General Fund Unappropriated Balance. Staff has been advised that either part or all of these funds will be eligible for reimbursement by the state. Details regarding the percentage available for reimbursement and when the reimbursements will be available are not yet known. a ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of funding in the amount of $24,180 from the General Fund Unappropriated Balance to the General Registrar's budget. VOTE: Supervisor McNamara motion to approve staff recommendation with the condition that if funds are reimbursed by the state, the money will be returned to the General Fund Unappropriated Balance. Motion Approved cc: File Diane Henson, General Registrar Rebecca Owens, Director, Finance 6 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Diane Henson, General Registrar Rebecca Owens, Director, Finance 6 2 ACTION NO. A-021004-5 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2004 AGENDA ITEM: Request to appropriate $48,522 for the addition to the Bent Mountain Library SUBMITTED BY: John M. Chambliss, Jr. Asst. County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On October 23, 2001, the Board of Supervisors adopted a policy (Attachment 1) allowing the acceptance of contributions and donations for County projects. On March 12, 2002, the Board authorized a specific project for citizen -initiated fund raising efforts for the expansion of the Bent Mountain Library. Although a project had been included in the Capital Improvements Plan for expanding the Bent Mountain Library, the project had not been funded and the community desired a smaller addition which could be used for a children's room. This branch library is attached to the Bent Mountain Elementary School with a separate entrance. Ms. Joan Carver and other residents from the Bent Mountain area have followed through on this proposal raising $20,464.95 cash which has been deposited with the County and receiving $9,980 in donated materials from the community to allow the construction of a new room on the side of the Bent Mountain Library. Don Harwood, Architect from Hill Studio, designed the 150 sq. ft. addition and developed the materials list so that Ms. Carver and the community could seek donations of materials. The list of donated materials was included in the bid package for a contractor to perform the construction. The County has received bids for the construction services and is prepared to award the contract to Construction Services of Roanoke for the general contractor work. Attachment 2 shows the budget for the project and lists the donated materials. The Department of General Services will coordinate the painting and carpeting of the entire library facility as a part of this project. Attachment 3 is the architect rendering for the expansion (shown in the highlighted area). The project has been presented to the Library Board and the School Construction Committee and both have approved the concept. FISCAL IMPACT: The total budget value of this project is $58,502, of which $30,444.95 (52%) has been raised through community donations of cash or materials. The County needs to recognize the $20,464.95 cash donation which has been deposited with the County as revenue and appropriate this donation and the County's match of $28,057 for a total of $48,522. It is suggested that the County's match be appropriated from the Capital Fund Unappropriated Balance. ALTERNATIVES: 1. Appropriate the full amount of the project ($48,522) which includes the donated cash of $20,465 and the County's matching share of the project of $28,057 and authorize the work to begin as soon as the weather allows. 2. Do not fund the project and wait until the Capital Improvement Plan provides for the expansion of this facility. STAFF RECOMMENDATION: Staff recommends Alternative 1, appropriating $48,522 as follows: $20,465 Cash from the community to be recognized as revenue and appropriated to the project 28,057 Appropriated from the Capital Unappropriated Balance $48,522 Total of appropriation for the project. Staff also suggests accepting the donated materials in the amount of $9,980 which have been pledged for this project, and to award the construction contract to Construction Services of Roanoke. 2 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File John Chambliss, Assistant County Administrator Diana Rosapepe, Director, Library Services Anne Marie Green, Director, General Services Don Karnes, Assistant Director, Purchasing Rebecca Owens, Director, Finance 3 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File John Chambliss, Assistant County Administrator Diana Rosapepe, Director, Library Services Anne Marie Green, Director, General Services Don Karnes, Assistant Director, Purchasing Rebecca Owens, Director, Finance 3 E- Attachment 1 A-102301-5 ACTION NO. ITEM NUMBER. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA'HELD.AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 23, 2001 AGENDA ITEM: Request for Approval of Policies and Procedures for Accepting Contributions and Donations for County Projects COUNTY ADMINISTRATOR'S COMMENTS: Following our discussion at the Work Session on improvements to Bent Mountain Library, we have prepared these policies and procedures for your approval. It is very likely that we will need to make changes to respond to questions or suggestions you may have. Essentially this policy is intended to encourage citizens to donate to County projects of their choice, and we express our appreciation in advance to all who wish to do so. This policy will work in concert with and not replace the CIP program, nor will contributions affect the priority listing of any capital project. The policy is separate from the matching grant program sponsored by the Department of Parks, Recreation and Tourism. If the Board wishes to have a work session to incorporate your suggestions, we will do so. BACKGROUND: During the work session with the Library Board on October 9, 2001 concerning the improvements to, the Bent Mountain Library, the Board of Supervisors discussed a need to establish policies and procedures for the acceptance of contributions and donations to the County or its departments and agencies. In the past, we have accepted cash for specified items as well as operating expenses (Alford Trust for the Vinton Library); we have accepted real estate with and without conditions and restrictions (Ex. Vinyard Park); and we have accepted other capital and property for the use of the County or by one of our agencies (Ex. Vehicle for use by the Mason Cove Fire Department). The contributions or donations are not a substitute for proper planning for capital or operations such as through the Capital Improvements Program (CIP) or our normal operating budget process nor do they replace programs such as the matching grants as established through the Department of Parks, Recreation and Tourism. These budgeting tools look at our needs and consider the 1 a Attachment 1 impact on a.Countywide basis. We,also need to be- aware that some communities or departments may be better able to solicit and receive donations than other groups and the practice, if used to - fund major facilities or programs, could results in inequities in the levels of service provided. The attached policy establishes guidelines. for accepting these contributions and, donations of major types of assets and prescribes an accounting so that the intended purpose may be achieved. Before items with restrictions are accepted, the Board of Supervisors should receive recommendations from the, impacted Department, Advisory Boards and the County Administrator to determine the impact of accepting such a gift. The'County Attorney should also determine if there are any other concerns such as discrimination that should be considered. In instances where the gift would result in a liability -or hardship for the County, the recommendation may be to not accept the gift. In the case of cash or, cash equivalent gifts, the Director of Finance should establish an escrow account outlining any restrictions for the donation(s), maintain 'an, accounting of the funds available, assure that receipts have been issued for the donations, and when the monies are needed for expenditures, to request an appropriation of these monies from the Board of Supervisors to accomplish the purpose of the donation. Any cash equivalents donated should be converted tocash as soon as possible to minimize the accounting procedures. All cash items must be appropriated before the expenditure can be made. Donations of real estate should first have an environmental audit performed to assure that we are not assuming a liability. We should also examine any restrictions as to the impact to the County and implications to on-going costs. Finally, we should look at the impact to our tax base and how we plan, to re -use the property. Acceptance of such real property would require two readings of an appropriate ordinance as required by our Charter. Motor Vehicles that are donated should be looked at from the standpoint of necessity and from the manner the vehicle is to be used and the impact .to our operating budgets. A determination must be made as to whether the specified inventory of vehicles is to be increased or if the vehicle is a replacement. Other property may be donated and should be considered by the Board of Supervisors before acceptance to assure that the donation is in the best interest of Roanoke County. Equipment may have a minimal cost associated with acceptance, but may become a maintenance nightmare if parts are not readily available or if the 2 Attachment 1 service is not compatible or available in the area. This policy would become part of the County Policy and Procedures and would be administered by the County Administrator or designated staff.. Donations and Contributions can obviously have a positive effect on our cash management, but can present accounting nightmares if projects are not clearly defined or when de -minimus donations are received. ALTERNATIVES: 1. Adopt the attached policy which would outline the conditions upon which assets donated'or contributed to the County would be handled. 2. Continue to consider the impact of donations and contributions on an individual basis as they present themselves. FISCAL IMPACT: All cash donations must be appropriated before they can be expended. Other assets must be accepted by.the Board and should receive the recommendation of the Department or Advisory Board before the final determination is made. RECOMMENDATIONS: Staff recommends adoption of the attached policy. Respectfully submitted, Approved by, John M: Chambliss, Jr. Elmer C. Hodge Assistant Administrator County Administrator -------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to approve Church — x Denied ( ) policy with revision to IC to establish Johnson — x Received ( ) $1` 000 threshold McNamara, x — Referred ( ) Minnix _ x — To ( ) Nickens _ x — cc: File .John M. Chambliss, Jr., Assistant County Administrator Wanda Riley, Executive Secretary, Policy Manual 3 9 Attachment 1 -- POLICY FOR THE ACCEPTANCE OF DONATIONS PURPOSE: To establish guidelines for the acceptance of donations of money and other property for public use by Roanoke County. POLICY Money A. Roanoke County may accept donations of money or cash equivalents from citizens, corporations or other organizations for general County purposes or for specified projects or -expenditures. B. Donations for general County purposes, unencumbered by any conditions or restrictions are preferred. C. Donations for specific purposes, or with restrictions shall be deposited in the General Fund in an escrow account established by the Director of Finance and may be expended for general County purposes upon appropriation by the Board of Supervisors. The minimum acceptable donation of money or cash equivalents with restrictions shall be $1,000 before a unique escrow account may be established D. Conditions; limitations or restrictions placed upon the donation of money shall be reviewed by the County Attorney for compliance with County ordinances and policies and compliance with United States and Commonwealth laws and regulations with respect to nondiscrimination. The County will not accept any donation that discriminates against any person because of his/her race, religion, color, sex or national origin, age, disability, or other basis prohibited by state or federal law. E. Donations with restrictions or for specific purposes should be reviewed by the Department Head, Advisory Boards and County Administrator to determine the impact of the donation to operating budgets, the Capital Improvements Plan, and equity in operations. F. Donations of cash or cash equivalents to the County for general purposes without any restrictions may be deposited into the General Fund of the County. Should the County choose to use this for a specific purpose, an appropriation by the Board of Supervisors is required. Attachment 1 2. Real Estate A. Roanoke County may accept donations of real estate from citizens, corporations'or other organizations for general County purposes or for special purposes. B. Donations for general County purposes, unencumbered by any conditions or restrictions are preferred. C. Donations of real estate shall be reviewed by the appropriate County department for recommendation as to suitability for particular County purposes or needs, and for impact on the County tax base. D. Environmental audits will be conducted for donated real estate to insure that the County will not accept any real estate contaminated with hazardous wastes, or substances that will cause substantial expense to remediate. E. The condition, state of repair and compliance with current building and fire codes of any buildings or structures on the real estate shall be reviewed to avoid any environmental hazards or any significant liabilities arising from such conditions. F. Conditions, limitations or restrictions placed upon the donation.of real estate shall be reviewed by the County Attorney for compliance with County ordinances and policies and compliance with United States and Commonwealth laws and regulations with respect to nondiscrimination. The County will not accept any donation that discriminates against any person because of his/her race, religion, color, sex or national origin, age, disability, or other basis prohibited by state or federal law. G. Donations with restrictions or for specific purposes should be reviewed by the Department Head, Advisory Boards and County Administrator to determine the impact of the donation to operating budgets, the Capital Improvements Plan, and equity in operations. 3. Other Personal Property A. Roanoke County may accept donations of personal property from citizens, corporations or other organizations for general County purposes or for specific uses. B. Donations for general County purposes, unencumbered by any conditions or restrictions are preferred. 2 Attachment 1 E-�4 C. Donations of personal property shall be reviewed by the appropriate County department for recommendation as to suitability for particular County purposes or needs. D. Conditions, limitations or restrictions placed upon the donation of personal property shall be reviewed by the County Attorney for compliance with County ordinances and policies and compliance with United States and Commonwealth laws and regulations with respect to nondiscrimination. The County will not accept any donation that discriminates against any person because of his/her race, religion, color, sex or national origin, age, disability, or other basis prohibited by state or federal law. E. Donations of vehicles may require an increase in the authorized inventory of our fleet unless the vehicle is replacing an existing item. F. Donations with restrictions or for specific purposes should be reviewed by the Department Head, Advisory Boards and County Administrator to determine the impact of the donation to operating budgets, the Capital Improvements Plan, and equity in operations. 4. Miscellaneous A. Donations of any property with limitations or restrictions on its use shall be reviewed by the receiving department, any impacted Advisory Board, the County Administrator and the Board of Supervisors, to determine suitability for general County purposes, and to avoid undue administrative burdens. B. Acceptance of any donation shall not commit the County to additional funding or obligations to operate or add any new programs, personnel or facilities. 3 �--' - �L, Attachment 2 BENT MOUNTAIN LIBRARY PROJECT: February 10, 2004 Receipts: Cash Donations from the Community 20,464.95 Value of Donated Materials for the Building 9,980.00 Total Donations 30,444.95 County Appropriation 28.056.65 Total Receipts 58,501.60 Expenses: A & E Services (Paid from Donated Cash) 3,622.60 Carpet and Painted (to be contracted by County) 4,300.00 Donated Materials 9,980.00 Construction Contract 38,099.00 Contingency 2,500.00 Total Expenses 58,501.60 County Donated Materials (Installed) (Cost included in County Appropriation) Carpet (for entire space) (840 + 150 = 990 SF) 3,300.00 Paint for entire space 1,000.00 4,300.00 Community Donated Materials: Concrete 100.00 Brick 450.00 Metal Stud System 375.00 Roof / Wall Sheathing Materials 375.00 Roof Trusses 180.00 Plywood 125.00 Exterior Wood 175.00 Interior Wood 425.00 Insulation 175.00 Metal Roofing Installed 3,250.00 Metal Coping Installed 350.00 Gutter and Down Spout 275.00 Windows 500.00 Gypsum Wallboard 250.00 HVAC system installed 2,400.00 Electrical supplies 150.00 Light Fixtures 425.00 9,980.00 Community Contributions 30,444.95 52% County Contribution 28,056.65 48% Total Cost of Project 58,501.60 100% a " _ �� 1 �" "�Y�rsrw�tM�r�v •r�rirl�- �� 1 '!~9j '� �r ... .[ P�fin � 3 r. � I i � �„wm r _ i +^ �}' Attachment 3 L-44 it I I I I ���� i�.IW�1'Ir'i• � •MWTIr+ LE .przt,40Ibl E wtvlxtr4 LLtnrt 1r-- ! � I I � ilzcUL�,-i'lor-� X17� •- '- ' -?1e.�si-��,L�.I�J pw--r4" I424 4 ,�MovE ��GTIGt^F >F �L�rs�W LAN IZ.EJ>t�EiP S M);:ao FIG4-0— r ' • ADDITIONS AND NdUDIFICATI4NS TO BENT MOUNTAIN i-,Ej3F!Z%,ARx N -,,L7 HSPC:OOK$V Ii.Moo m �lm 10-M ♦ {`ice .�.1 2h2 'i1:1 '� '�.� 4i . ,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2004 RESOLUTION 021004-6 SUPPORTING THE APPLICATION OF ROANOKE COUNTY ON BEHALF OF BUSINESS SEED CAPITAL, INC. FOR FUNDING FROM THE VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT WHEREAS, Business Seed Capital, Inc., a subsidiary of Total Action Against Poverty (TAP), has requested the Roanoke County Board of Supervisors to apply for funding in the amount of $100,000 from the Virginia Community Development Block Grant (VCDBG); and WHEREAS, this grant funding is for a Roanoke County Microloan Program which is a local innovation program for entrepreneurial loans to Roanoke County businesses; and WHEREAS, public hearings have been held by Roanoke County on January 27, 2004 and February 10, 2004, after notices as required by law; and WHEREAS, this grant program will benefit low- and moderate -income residents of Roanoke County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. That it submits an application on behalf of Business Seed Capital, Inc. for $100,000 in funding from the Virginia Community Development Block Grant for a local innovation program titled Roanoke County Microloan Program for entrepreneurial loans to Roanoke County businesses. 2. That this grant does not require matching funds or a commitment of staff or resources from the County's general fund. 3. That Business Seed Capital, Inc. is committing match funding for this project in the amount of $239,000. 4. Roanoke County will disburse grant funds to Business Seed Capital, Inc. which will qualify all loan applications and candidates and manage this program. 5. That the program will result in the creation of at least thirty (30) jobs, and that at least 51 % of these jobs or sixteen (16) jobs will be held by or made available to low-income persons. 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and submit them as may be necessary to complete the Virginia Community Development Block Grant proposal. 7. That upon notification of receipt of this grant, this matter will be returned to the Board for acceptance of the grant and appropriation of the funds for this program. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Melinda Cox, Existing Business Manager Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2004 RESOLUTION 021004-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 10, 2004, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval of minutes - January 27, 2004 2. Resolution of appreciation upon the retirement of Nancy R. Shockley, General Services Department, following thirteen years of service 3. Request to accept Ridgelea Estates Drive into the state secondary system 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: I �" 0 , k �. " �/" Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2004 RESOLUTION 021004-7.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF NANCY R. SHOCKLEY, GENERAL SERVICES, AFTER THIRTEEN YEARS OF SERVICE WHEREAS, Nancy R. Shockley was employed by Roanoke County on January 29, 1991, as a custodian; and WHEREAS, Ms. Shockley also worked as Corrections Division cook in the Sheriffs Office from April 1, 1993, through August 23, 2002, and WHEREAS, Ms. Shockley retired from Roanoke County on February 1, 2004, after thirteen years of service; and WHEREAS, Ms.Shockley, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to NANCY R. SHOCKLEY for thirteen years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: —&A 6 j & I Y'Jnn) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF FEBRUARY, 2004, ADOPTED THE FOLLOWING: RESOLUTION 021004-7.b REQUESTING ACCEPTANCE OF RIDGELEA ESTATES DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Supervisor Church Seconded by: None Required Yeas: Supervisors, McNamara Church Wr Altizer. Flora Nays: None ,' 0 /l // _ -" Diane S. Childers, Clerk Roanoke County Board of Supervisors cc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File I hereby certify that the foregoing is a true and correct copy of Resolution 021004-7.b adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, February 10, 2004. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors .- ,1 3 0 a v rC m Z w i = m U � F 0 a O 0 o U S W U E U o I 0 z s Y rTl �Y 1 m a m a° m a o a 0 a c COL m q° m r u m g a N u a cl � J o � J b � a O 79m 2 79 aO p -9 c T a Y � Y a Y a Y p ¢ O C ¢ O ¢ d a 0 F 0 0 ¢ ¢ d IL G H 1 lL C /- d iL C Y- d U. G �- F V at O 6 S ' a •c C7 F -v 6 1Z N W1 'o Z ,1 3 0 a v rC m Z w i = m U � F 0 a O 0 o U S W U E U o METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. --T— --� s 3.26 Ac. F 3471 3.38 Ac. 1.52 Ac. ;a son 546J 7 5454 1.53 A �. s4as 1.80 Ac. 5455 �p j 1.52 Ac. 24.55 Ac.(D) 28.0 Ac.(C) Ridgelea Estates Length: 0.45 Miles No. of Homes Served: 15 \2.00 Ac. 7.75 Ac. TAX MAP NO.84.04 5557 1 6 1- 1.53 Ac. 54147 54H 29.46 Ac. 1.53 Ac. / 5 1.53 Ac. f Sao 54M 1.52 Ac. 5(J! 1 ; s 1.53 Ac. 1.50 Ac. 9.10 Ac. 5427 3 \ 19.32 Ac. 1.50 Ac. "15 1.79 Ac. SS.LT 3.68 Ac. 2.32 Ac. Utility Lot 3407 3.30 Ac. 2.47 Ac. 3467 Ri elea Rd. Rt.695 SCALE: 1 "=300 PLAT SHOWING Aceceptance of Ridgelea Estates Dr. into the Virginia Department of Transportation Secondary System PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE:_2 =03-04 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2004 RESOLUTION 021004-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: 41171 e, � I A11j'9A) Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File