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HomeMy WebLinkAbout4/13/2004 - Adopted Board RecordsACTION NO. A-041304-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Request for approval of fiscal year 2004-2005 cable television budget SUBMITTED BY: Elaine Simpson Cable Access Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. Cable Television Staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. During 2003-2004, RVTV produced the following for the County: (52) Videos and Television Shows, and covered (23) Live Board Meetings. Examples of RVTV productions include: Focus On Crime Prevention, Bulk & Brush Pickup and Roanoke County Schools Education Foundation. RVTV monthly television shows include: Roanoke County Today, which highlights local government issues and events, and Accent Excellence, for the Roanoke County School System. During the past year, video production has increased by 16%. The approximate rate for video production in the private sector is $1,000 per finished minute. Roanoke Valley Television produced a total of 108 Video Productions last year for the three localities and their school systems. FISCAL IM!'ACT: The total RVTV budget request is $293,865 of which Roanoke County's share is 40%, or $117,546. This is an $8,100 increase or (7%) from last year's budget. The majority of the increase occurs in the Retirement-VRS line item which increased from 7.5% to 13.5%. The total Franchise Fee paid by Cox to Roanoke County last year was $727,200. ALTERNATIVES: Alternative 1: Adopt the FY2004-2005 RVTV Operating Budget. Alternative 2: Do not adopt the FY2004-2005 RVTV Operating Budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1 and approve the FY2004-2005 RVTV Operating Budget. 2 VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Elaine Simpson, Cable Access Director Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council Carolyn Ross, Clerk, Vinton Town Council 3 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Elaine Simpson, Cable Access Director Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council Carolyn Ross, Clerk, Vinton Town Council 3 e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2004-2005, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.13 of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 11, 2004, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2004-2005 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2004-2005 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 11, 2004, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray A COPY TESTE: IAI Diane S. Childers cc: File Clerk to the Board of Supervisors Jacqueline Shuck, Executive Director, Roanoke Regional Airport Diane Hyatt, Chief Financial Officer Paul Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2005 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 31, 2003, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2005. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2005 for the Roanoke Valley Resource Authority as set forth in the March 24, 2004, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None 1 ABSENT: Supervisor Wray A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Bittle Porterfield, III, Chairman, RVRA John Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 cc: File Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Charles N. Dorsey, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Hams, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Francis W. Burkart, III, Judge Theresa A. Childress, Clerk Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Hom, Commissioner of Revenue 3 AT A REGULAR MEETING 0 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMNISTRATION CENTER ON TUESDAY, APRIL 13, 2004 ORDINANCE 041304-4 AMENDING SECTION 2-110. ROLL CALL. OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE ORDER OF SEATING AND VOTING FOR THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors believes that it is the public interest to clarify its Rules of Procedure to specify its seating arrangement and order of voting; and WHEREAS, the first reading of this ordinance was held on March 23, 2004, and the second reading was held on April 13, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors as follows: 1. That Section 2-110. Roll Call of the Roanoke County Code be amended to read and provide as follows: Section 2-110. Rall Call. A. Before proceeding with the business of the Board, the Clerk or the Deputy Clerk shall call the roll of the members, and the names of those present shall be entered into the minutes. B. Seating arrangement, From the Board's right to left, the following seating arrangement currently applies: 1st Seat -Windsor Hills, 2"d Seat -Catawba, Center Seat - Chairman, 3�d Seat - Cave Spring, 4t" Seat - Vinton. Upon the election of a new chairman, the out -going chairman shall move to the seat of the incoming chairman. C. Order of voting: The Clerk or Deputy Clerk shall call the roll of the members from the Board's right to left with the Chairman voting last. 2. That this amendment shall be effective from and after the date of its adoption. 1 On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray A COPY TESTE: 10 Diane S. Childers Clerk to the Board of Supervisors 6 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 13, 2004, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes — March 23, 30, and 31, 2004 2. Request to approve resolution of support for a grant application for Read Mountain 3. Confirmation of committee appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray 6 A COPY TESTE: 0 ,o.. Diane S. Childers cc: File Clerk to the Board of Supervisors Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Arnold Covey, Director, Community development Janet Scheid, Chief Planner 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-5.a OF ROANOKE COUNTY'S SUPPORT FOR THE APPLICATION OF GRANT FUNDS FROM THE VIRGINIA OUTDOORS FUND, VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION WHEREAS, the Department of Conservation and Recreation (DCR) provides funds to assist local governments of the Commonwealth of Virginia in acquiring and developing open space and park lands; and WHEREAS, there are urgent needs within Roanoke County to preserve open spaces and to protect critical viewsheds from the Blue Ridge Parkway; and WHEREAS, Virginia's 2002 Conservation and Comprehensive Outdoor Recreation Plan states that Read Mountain should be planned and managed to promote conservation, provide recreation, and protect critical viewsheds and open space resources; and WHEREAS, by Resolution No. 071001-1 adopted on July 10, 2001, the Roanoke County Board of Supervisors expressed their support for the preservation of Read Mountain; and WHEREAS, in order to attain funding assistance from DCR, it is necessary that Roanoke County support this project; and WHEREAS, the Read Mountain Alliance has committed to matching the grant fund amount it is required that Roanoke County guarantee that a proportionate share ($200,000) of the cost is available. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, is hereby authorized to cause such information or materials as may be necessary to be provided to the Department of Conservation and Recreation and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Read Mountain Project. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that the funds needed as the proportionate share of the cost of the approved program will be provided, up to $200,000. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that the General Provisions of the Land and Water Conservation Fund Act and the Virginia Outdoors Fund Fiscal Procedures will be complied with in the administration of this project. AND BE IT FURTHER RESOLVED, that Roanoke County will operate and maintain the public recreation facility in good condition and will provide permanent project acknowledgement signs of the participating funding agencies and that this signage will clearly state that the said facility is a public recreational facility. AND BE IT FURTHER RESOLVED, that Roanoke County shall dedicate the metes and bounds of the Read Mountain Project property, in perpetuity, for public outdoors recreational purposes in accordance with the Land and Water Conservation Fund Act. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that all other applicable federal and state regulations governing such expenditure of funds will be complied with in the administration, development and subsequent operation of the Read Mountain Project. AND BE IT FURTHER RESOLVED, that the Department of Conservation and Recreation is respectfully requested to assist in approval and funding of the Read Mountain Project in order to enhance the standard of public recreational enjoyment for all the citizens. 6 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray A COPY TESTES: LL 6 j S. Lo) Diane S. Childers Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Virginia Department of Conservation and Recreation Read Mountain Alliance I hereby certify that the foregoing is a true and correct copy of Resolution 041304-5.a adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with Supervisor Wray absent on Tuesday, April 13, 2004. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 3 ACTION NO. A -041304-5.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Confirmation of committee appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the April 13, 2004, meeting, the following nominations were made: BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) Supervisor Flora nominated Richard E. Evans and David R. Jones to serve additional four- year terms which will expire on April 13, 2008 and April 27, 2008, respectively. He requested that their names be added to the consent agenda for confirmation at today's meeting. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Building Code Board of Adjustments & Appeals (Fire Code Board of Appeals 047 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Building Code Board of Adjustments & Appeals (Fire Code Board of Appeals 047