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HomeMy WebLinkAbout5/25/2004 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2004 RESOLUTION 052504-1 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 25, 2004, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes — May 11, 2004 2. Confirmation of committee appointment to the Total Action Against Poverty (TAP) Board of Directors 3. Request to approve the naming of the Court Services Building (formerly Salem Office Supply Building) 4. Request to approve the naming of the Laurel Mountain Police Driving Center 5. Request from schools to accept and appropriate dual enrollment net revenues in the amount of $2,238.19 6. Request from schools to accept and appropriate funds in the amount of $1,000 from the Oracle International Database Competition 7. Request from schools to accept and appropriate funds in the amount of $2,500 from the United Way's Success by 6 Enhancement Grant for the purchase of playground mats 8. Request to approve 1999 Utility Billing bad debt write off 9. Request to appropriate $410,000 to various public assistance programs in the Department of Social Services 10. Request from the Sheriffs Office to accept and appropriate grant funds in the amount of $5,140 for the purchase of bulletproof vests 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TES411M",) TE: Lp, � . Diane S. Childers Clerk to the Board of Supervisors cc: File Sheriff Gerald Holt Ray Lavinder, Chief of Police Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Geraldine Barber, Assistant Director of Finance — Operations Gary Robertson, Director, Utility Dr. Betty McCrary, Director, Social Services Anne Marie Green, Director, General Services Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Dr. Lorraine Lange, Assistant Superintendent of Instruction Sharon Sheppard, Special Education Region Coordinator & Preschool Program Coordinator Roger Johnson, Career & Technical Education Administrator David Davis, Court Services Unit 2 ACTION NO. A -052504-1.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2004 AGENDA ITEM: Confirmation of committee appointment to the Total Action Against Poverty (TAP) Board of Directors SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Total Action Against Poverty (TAP) Board of Directors At the May 11, 2004 meeting, Supervisor Flora nominated Elizabeth W. Stokes to serve an additional two-year term. This term will expire on May 5, 2006. STAFF RECOMMENDATION: It is recommended that the rabove appointment be confirmed. 1 VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Total Action Against Poverty Board Yes No Absent Mr. McNamara ® � Mr. Church ® EED Mr. Wray ® E Mr. Altizer ® E Mr. Flora ® n cc: File Total Action Against Poverty Board ACTION NO. A -052504-1.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2004 AGENDA ITEM: Request to approve the naming of the Court Services Building (formerly Salem Office Supply Building) SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The former Salem Office Supply Building is currently being renovated by the County for use as office space for the Sheriff's Office and the Court Services Unit, a division of Juvenile and Domestic Relations Court. During this process, the building has been referred to as the Roanoke County Courthouse Annex. The building is scheduled to be finished by October 1, and as the time for occupancy nears, signs and a plaque will be ordered. Traditionally, plaques on public buildings include the official name of the building, as designated by the Board of Supervisors, and facilities are generally named after an appropriate individual or based on geographic location. In the past, the County has not named facilities after individuals who are still living. This policy was followed in naming Darrell Shell Park and the Clifford E. Craig Dam at Spring Hollow Reservoir. Most County facilities are named after their physical location or purpose, such as Green Hill Park and the Brambleton Center, which may help citizens in locating them. At a work session on May 11, 2004, the Board agreed to name the building "Roanoke County Court Services Building", since it will be occupied by two entities which serve the courts, the Sheriff and the Court Services Unit. The name needs to be formally confirmed by the Board so that staff can proceed with the appropriate signage for the building. STAFF RECOMMENDATION: Staff recommends that the Board confirm the name chosen in work session, and formally designate this facility as the "Roanoke County Court Services Building." VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Anne Marie Green, Director, General Services Sheriff Gerald Holt David Davis, Court Services Unit 2 Yes No Absent Mr. McNamara ® 0 El Mr. Church ® El Mr. Wray ® El Mr. Altizer ® El n Mr. Flora ® n El cc: File Anne Marie Green, Director, General Services Sheriff Gerald Holt David Davis, Court Services Unit 2 ACTION NO. A -052504-1.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2004 AGENDA ITEM: Request to approve the naming of the Laurel Mountain Police Driving Center SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The new Driver Training Center at Dixie Caverns will open on June 17, 2004. This is a joint regional project between the Roanoke County and Roanoke City Police Departments. At a work session held on May 11, staff recommended that the center be named "The Laurel Mountain Police Driving Center" due to the abundance of Mountain Laurel at the Center and the natural beauty of the area. In addition, every effort has been made to keep the project environmentally friendly by replacing the trees cut with seedlings and planting natural mountain plants such as rhododendrons and day lilies. It was the consensus of the Board at the May 11 work session to name the center the Laurel Mountain Police Driving Center, and staff is requesting that this name now be formally confirmed. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends that the Board confirm the name chosen in work session, and formally designate the center as the Laurel Mountain Police Driving Center. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File James Lavinder, Chief of Police 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File James Lavinder, Chief of Police 2 ACTION NO. A -052504-1.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2004 AGENDA ITEM: Request from schools to accept and appropriate dual enrollment net revenues in the amount of $2,238.19 SUBMITTED BY: Dr. Lorraine Lange Assistant Superintendent of Instruction APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County schools and Virginia Western Community College (VWCC) have an agreement whereby the college provides college level courses in English, U.S. History, AP Calculus, and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated. Roanoke County schools collected $37,400 tuition from 719 students. VWCC will reimburse $105,485.43 for services rendered (teachers, administrative expenses, rooms, utilities, and maintenance). Roanoke County schools owe VWCC $140,647.24 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $2,238.19. FISCAL IMPACT: The school budget should be increased by $2,238.19 for dual enrollment materials to be purchased from the revenues in excess of program costs. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends that $2,238.19 be appropriated to the instructional program (budget code 797530-6501). VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® El F] Mr. Church ® El Mr. Wray ® R Mr. Altizer ® 0 E] Mr. Flora ® R F cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -052504-1.e ITEM NO. J-6 KE AT A REGULAR MEETING � HE ROANOKE COUNTY ADMINISTRATION F THE BOARD OF RRS OF OCENTOER COUNTY, VIRGINIA HELD AT MEETING DATE: May 25, 2004 AGENDA ITEM: Request from schools to accept and appropriate funds in the amount of $1,000 from the Oracle International Database Competition SUBMITTED BY: Roger W. Johnson Career and Technical Education Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A team of four students for Arnold R. Burton Technology Center placed 3`d in the Oracle Corporation's International competition. Oracle provided prizes for the students as an incentive to continue their education and training in database development. They provided $1,000 to be divided equally among the team members. FISCAL IMPACT: A check for $1,000 will be deposited by the school system and then paid out to the student winners in equal payments. There is no net fiscal impact on the school system. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of funds in the amount $1,000 from the Oracle International Database Competition. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Roger W. Johnson, Career and Technical Education Administrator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ El Mr. Flora ® ❑ ❑ cc: File Roger W. Johnson, Career and Technical Education Administrator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A052504 -1.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2004 AGENDA ITEM: Request from schools to accept and appropriate funds in the amount of $2,500 from the United Way's Success by 6 Enhancement Grant for the purchase of playground mats SUBMITTED BY: Sharon K. Sheppard Special Education Region Coordinator and Preschool Program Coordinator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools' preschool program is currently seeking accreditation through the National Association for the Education of Young Children. The United Way's Success by 6 Committee is assisting in the process by offering enhancement grants to those seeking accreditation. The preschool program received $2,500 from United Way for use in purchasing playground mats. Staff is also applying for a matching grant through the Roanoke County Parks and Recreation which would also be used to purchase playground mats. FISCAL IMPACT: The school system will receive $2,500 from United Way for the purchase of playground mats. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the United Way Success by 6 Enhancement Grant in the amount of $2,500 to be used to purchase playground mats for the preschool program. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Sharon K. Sheppard, Special Education Region Coordinator & Preschool Program Coordinator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance K Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Sharon K. Sheppard, Special Education Region Coordinator & Preschool Program Coordinator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance K AT A REGULAR MEETING OF THE BOAR COUNTY, VIRGINIA HELD AT THE ROANOKE ACTION NO. A052504 -1.g ITEM NO. J-8 D OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2004 AGENDA ITEM: Request for approval of 1999 Utility Billing bad debt write off SUBMITTED BY: Geraldine B. Barber Assistant Director of Finance - Operations APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The policy of writing off delinquent Utility accounts that are five years old is consistent with procedures used by the County Treasurer for write off of delinquent personal property accounts as prescribed by law. Standard utility collection procedures are: 1. sending collection letters requesting payment; 2. filing with the Department of Taxation Debt Set -Off Program; 3. filing Warrants in Debt where a valid address is available; and 4. researching DMV, VEC, and Department of Taxation records to gather information that may help secure payment from the debtor. This request is to write off 26 delinquent utility accounts for 1999 that total $4,052.21. This bad debt represents 0.0312% of the $8,303,788 Water Revenue and $4,669,992 Sewer Revenue billed in 1999. Total billing for 1999 was $12,973,780. The following comparative table shows bad debt write offs for the past five years. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends writing off the 1999 delinquent Utility Billing accounts. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Utility Billing Bad Debt Write Off Comparison No Absent Mr. McNamara Number of E Delinquency Mr. Church Year Amount Accounts Total Billing % Avg/Acct 1999 $4,052.21 26 $12,973,780.00 0.0312% $155.85 1998 $3,324.34 23 $12,880,250.00 0.0258% $144.54 1997 $5,464.32 43 $12,115,845.00 0.0451% $127.08 1996 $6,264.59 36 $11,895,402.00 0.0527% $174.02 1995 $8,018.07 41 $11,590,475.00 0.0692% $195.56 FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends writing off the 1999 delinquent Utility Billing accounts. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Geraldine B. Barber, Assistant Director of Finance — Operations Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® E Mr. Church ® ❑ Mr. Wray EI Mr. Altizer ® EJ El Mr. Flora ® (l El cc: File Geraldine B. Barber, Assistant Director of Finance — Operations Rebecca Owens, Director, Finance 2 ACTION NO. A052504 -1.h ITEM NO. J-9 AT A REGULAR MEETING OF THE BOARD OF ADMINISRS OF TRATION ON OCENTOKE ER COUNTY, VIRGINIA HELD AT THE ROA OKE COUNTY MEETING DATE: May 25, 2004 AGENDA ITEM: Request to appropriate $410,000 to various public assistance programs in the Department of Social Services SUBMITTED BY: Dr. Betty R. McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Social Services receives additional appropriations throughout the year for public assistance and services delivery. The State has made available $300,000 in Federal IV -E funds for foster children; $40,000 adoption subsidy; and $70,000 for transitional day care. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $410,000 to the fiscal year 2003-2004 Social Services budget and to appropriate the related revenues from the State FISCAL IMPACT: There is no fiscal impact - 100% Federal/State reimbursement funds. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the appropriation of $410,000 to the fiscal year 2003-2004 Social Services budget, to be distributed as follows: $300,000 for Federal IV -E (602000-5730); $40,000 for adoption subsidy (602000-5771); and $70,000 for transitional day care (602000-5749). In addition, staff recommends the appropriation of the related revenues from the State. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Dr. Betty R. McCrary, Director, Social Services Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara Mr. Church Mr. Wray ® (� Mr. Altizer ® (� Mr. Flora cc: File Dr. Betty R. McCrary, Director, Social Services Rebecca Owens, Director, Finance 2 ACTION NO. A052504 -1.i ITEM NO. J-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS TRAT ON OENOER KE COUNTY, VIRGINIA HELD AT THE ROA OKE COUNTY ADMIN MEETING DATE: May 25, 2004 AGENDA ITEM: Request from the Sheriff's Office to accept and appropriate grant funds in the amount of $5,140 for the purchase of bulletproof vests SUBMITTED BY: APPROVED BY: Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office applied to the Bureau of Justice Assistance for funding under the Bulletproof Vest Partnership Grant Act of 1998. The grant was approved by Internet e-mail to Ms. Margaret Bacon in the Roanoke County Finance Department. This grant will allow the Sheriff's Office to purchase bulletproof vests to provide heightened protection for court bailiffs, transportation deputies, and home electronic monitoring deputies. The Sheriffs Office received an award of $2,570. This amount, when combined with the required 50% cash matching funds, will bring the total amount of the award approved by the Board to $5,140. Funds are available in the Sheriffs Office budget to provide the $2,570 match. FISCAL IMPACT: None - matching funds are available in the Sheriffs Office budget. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $2,570 and appropriation of matching funds from the Sheriff's Office budget in the amount of $2,570. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Sheriff Gerald Holt Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Sheriff Gerald Holt Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2004 RESOLUTION 052504-2 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: AAA Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2004 RESOLUTION 052504-3 OF CONGRATULATIONS TO VOCATIONAL INDUSTRIAL CLUBS OF AMERICAN, INC. (VICA) STUDENTS AT A. R. BURTON TECHNOLOGY CENTER FOR WINNING THE VIRGINIA SkiIIsUSA VICA AWARDS WHEREAS, SkillsUSA—VICA is the second largest student organization in the nation, serving more than 260,000 high school and college students and professional members who are enrolled in training programs in technical, skilled and service occupations; and WHEREAS, there are approximately 13,000 VICA members from 203 schools in the Commonwealth of Virginia; and WHEREAS, several students from A. R. Burton Technology Center, having achieved first place in local and district level competitions, won gold medals at the Virginia SkillsUSA-VICA state competition held in April, 2004; and WHEREAS, the following awards were received: Community Service: Jamie Moran and Jessi Myers, William Byrd High School. Awarded to the school which completes the most thorough and successful community service activity. • Cosmetology: Elaine Baldacci, graduate of Cave Spring High School. Awarded to the student who demonstrates outstanding ability in all aspects of hair styling and hair cutting. • Cultomer Service: Rose Parker, William Byrd High School. Awarded to the student who best addresses simulated customer service scenarios. 1 Extemporaneous Speaking: Jacklyn Howell, Northside High School. Awarded to the student who best develops and delivers a speech on a topic they are given five minutes prior to the time at which they must deliver the speech. Extemporaneous Writing: Stephen Berry, Hidden Valley High School. Awarded to the student who best develops a 250-500 word essay on a topic given when they enter the contest room. Outstanding Chapter: Kristy Allen, Hidden Valley High School, Judy Buzzo, William Byrd High School, and Summer Gladden, Glenvar High School. Awarded to the school in Virginia which has the most successful and thorough SkillsUSA program. Promotional Bulletin Board: Joseph Martin, Glenvar High School and Jeremy Mitchell, Northside High School. Awarded to the student designed and constructed bulletin board that does the best job of promoting Career and Technical Education and SkillsUSA-VICA. • Residential Wiring: Steven Tribbett, graduate of William Byrd High School. Awarded to the student who best demonstrates the ability to complete a comprehensive residential wiring project. • State Web Page Design: Hillary Vandergrift, Blue Ridge Technical Academy. Awarded to the student who develops the best web page for the state SkillsUSA organization. Technical Computer Applications: Tucker Stapleton graduate of Cave Spring High School. Awarded to the student who best demonstrates the ability to install, troubleshoot, and repair computer operating systems and applications software. r NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the students at A. R. Burton Technology Center for winning the Virginia SkillsUSA-VICA awards; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to each of the students in all of their future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: L" -j 9. "42 Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2004 RESOLUTION 052504-4 OF CONGRATULATIONS TO THE WILLIAM BYRD HIGH SCHOOL GIRLS SWIM TEAM FOR WINNING THE GROUP AA STATE CHAMPIONSHIP IN THE 400 -METER FREESTYLE RELAY WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship, and athletic skill; and WHEREAS, the William Byrd High School Girls Swim Team won the Group AA State 400 -Meter Freestyle Relay on February 14, 2004, at Radford University's Dedmon Center; and WHEREAS, the team won the event in 3:41.22 which broke the meet record of 3:41.29 set by William Byrd High School in 2003; and WHEREAS, the team is comprised of Clare Wooddall-Gainey, Kyndal Spradlin, Erin Tudor and Kristen Escobar and is coached by Doug Fonder and Melanie Fisher. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL GIRLS SWIM TEAM for their athletic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. 1 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 25, 2004 ORDINANCE 052504-5 GRANTING TAX EXEMPTION OF PROPERTY OWNED BY THE SALVATION ARMY AND USED FOR ITS CHARITABLE, EDUCATIONAL, AND RECREATIONAL PURPOSES ON A NON-PROFIT BASIS WHEREAS, The Salvation Army ("Petitioner') has petitioned this Board for tax exemption for certain of its property from taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia; and WHEREAS, that the first reading of this ordinance was held on May 11, 2004; and the second reading and public hearing at which all citizens had an opportunity to be heard with respect to Petitioner's request was held by the Board on May 25, 2004; and WHEREAS, the provisions of subsection B of Section 58.1-3651 of the 1950 Code of Virginia, as amended, have been examined and considered by the Board; and WHEREAS, Petitioner agrees that the property to be exempt from taxation is the property of The Salvation Army. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That, in accordance with Section 58.1-3651 of the 1950 Code of Virginia, as amended, the Board grants an exemption from taxation under Article X, Section 6 (a)(6) of the Constitution of Virginia of property owned and used by The Salvation Army for its charitable, educational, and benevolent purposes. This ordinance is adopted by the Board after holding a public hearing with respect hereto as to which public notice was given and at which citizens had an opportunity to be heard. In adopting this ordinance, the Board 1 has examined and considered the provisions of subsection B of Section 58.1-3651 of the 1950 Code of Virginia, as amended. The assessed value of the property owned and used by The Salvation Army is $374,300 and the property tax is $4,192. The Tax Parcel No. of the property owned by The Salvation Army is 38.10-7-28 and said parcel is located at 5511 Williamson Road, Roanoke County, Virginia. 2. That pursuant to Section 58.1-3605, The Salvation Army shall file triennially an application with the County's assessing officer as a requirement for retention of the exempt status of the property. Such application shall show the ownership and usage of such property and shall be filed within the next sixty days preceding the tax year for which such exemption, or the retention thereof, is sought. 3. That The Salvation Army has agreed to enter into a Service Agreement with Roanoke County providing for the payment of an annual service fee in the amount of 20% of the County's real estate tax levies, were The Salvation Army not exempt from local taxation, for so long as Petitioner is exempted from State and local taxation. This service fee shall commence July 1, 2003, and shall continue for succeeding years so long as Petitioner is exempted from State and local taxation. 4. That the County Administrator or Assistant County Administrator is hereby authorized to execute the necessary documents to accomplish the purposes of this ordinance. 5. That the Clerk is directed to forward an attested copy of this ordinance to the Commissioner of the Revenue and the Treasurer for Roanoke County, and to The Salvation Army. 6. That the effective date of this ordinance is July 1, 2003 2 On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: . /j/7 if L) Diane S. Childers Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Nancy Horn, Commissioner of Revenue Kevin Hutchins, Treasurer Rebecca Owens, Director, Finance Captain Erik Nickell, Salvation Army 3 P AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 2004 ORDINANCE 052504-6 TO CHANGE THE ZONING CLASSIFICATION OF A .800 -ACRE TRACT OF REAL ESTATE LOCATED AT 5929 COVE ROAD (TAX MAP NO. 36.16-1-11.1) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 SUP LOW DENSITY RESIDENTIAL DISTRICT WITH SPECIAL USE PERMIT TO THE ZONING CLASSIFICATION OF C-1, OFFICE DISTRICT UPON THE APPLICATION OF THE ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held on April 27, 2004, and the second reading and public hearing were held May 25, 2004; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 4, 2004; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .800 acres, as described herein, and located at 5929 Cove Road (Tax Map Number 36.16-1- 11.1) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1 SUP, Low Density Residential District with a Special Use Permit, to the zoning classification of C-1, Office District. 2. That the "use -not -provided -for" permit granted by the Board of Supervisors in 1985 to allow the operation of Pathways, a girl group home on this property, is hereby repealed. 3. That this action is taken upon the application of the Roanoke County Board of Supervisors. 1 4. That said real estate is more fully described as follows: Beginning at a point on State Route 780 (Cove Road) at its intersection with a twenty foot asphalt drive; thence in a northerly direction N. 14° 56' 15" W. 221.71 feet to a point; thence N. 51'0 19'00" E. 116.90 feet to a point; thence S. 42° 58' 20" E. 210.05 feet to a point which intersects with a twenty foot asphalt driveway; thence in a southerly direction S. 531 00' 00" W. 221.98 feet to the Place of Beginning and containing 0.805 acres, further identified as Tax Map No. 36.16-1-11.1. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None AOPY TESTE: . it . ( (' dyi'vil) Diane S. Childers Clerk to the Board of Supervisors cc: File Janet Scheid, Chief Planner Arnold Covey, Director, Community Services William E. Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 2 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Board of Supervisors Proposed Zoning: C1 Existing Zoning: R1 Tax Map No 36.16-01-11.1 ACTION NO. A-052504-7 ITEM NO. S-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2004 AGENDA ITEM: Public Hearing and second reading of an ordinance to change the zoning classification of a total of 29.98 acres located at 4486 Summit Street upon the petition of Slate Hill I, LLC; Slate Hill II, LLC; and Woodcliff Investments, LLC; Cave Spring Magisterial District SUBMITTED BY: APPROVED BY: Janet Scheid Chief Planner Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a public hearing on the second reading of an ordinance to rezone 17.01 acres of R-3 property, 8.03 acres of C-1 property and 4.92 of C-2 conditional property to C-2, General Commercial for an office/retail mixed use commercial development. The parcels have several Future Land Use Designations as outlined in the 1998 Roanoke County Community Plan for this site. The parcels closer to Electric Road with a C-1 zoning are designated as Core. The R-3 parcels and C-2 conditional parcels are designated as Development. Without additional information that planning staff and VDOT is requiring, planning staff will not support the proposed re -zoning. VOTE: Supervisor Wray motion to continue the matter for a period of 30 days Motion Approved cc: File Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ❑ ® ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File