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HomeMy WebLinkAbout3/22/2011 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 RESOLUTION 032211 -1 SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2011 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1 -3524 (C) (2) and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA ") of Chapter 951 of the 2005 Acts of Assembly and qualifying vehicle with a taxable situs within the County commencing January 1, 2011, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005 -10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001 - $20,000 will be eligible for 66.38% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 66.38% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Page 1 of 2 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PP funds allocated to Roanoke County by the Commonwealth of Virginia. G. Supplemental assessments for tax years 2005 and prior shall be deemed non - qualifying for purposes of state tax relief and the local share due from the taxpayer shall represent one hundred percent (100 %) of the assessed personal property tax. 7. "chat this Resolution shall be effective from and after the date of its adoption. On motion of Chairman Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None FXOTOM1M Deborah C. JacKs Clerk to the Board f Supervisors cc: Rebecca Owens, Director of Finance Paul Mahoney, County Attorney Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 ACTION NO. A- 032211 -2 ITEM NO. E -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2011 AGENDA ITEM: Request to approve the health insurance plan and rates for County and School employees for 2011 -2012 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Public Schools participate in a joint health insurance program for eligible employees. The Roanoke Valley Resource Authority (RVRA) and the Western Virginia Regional Jail Authority (WVRJA) also participate in our plan. This medical plan is self- funded with reinsurance coverage to protect the financial risk assumed. Under the current contract, reinsurance is composed of two elements: specific and aggregate stop loss. The specific stop loss threshold is $200,000. Specific reinsurance protects the plan from any catastrophic claims paid on a member during the plan year. The aggregate limit of one hundred and fifteen percent (115 %) protects the total financial liability assumed for the plan at fifteen percent (15 %) above "expected" claims level. The plan purchases administrative services, access to the network physicians and facilities, and claims administration from Anthem. On February 21, 2011, the insurance committee, made up of Finance, Human Resources, Administration and employee representatives for the County, Schools and Western Virginia Regional Jail Authority, met to review the renewal and discuss recommendations for the 2011 -2012 plan year. A review of paid claims experience of the County, Schools and Western Virginia Regional Jail Authority for the most recent twelve months generates an increase in rates of four point eight percent (4.8 %) and budgets the maximum liability at one hundred and five percent (105 %). Historically, we have set the rates at the maximum liability, however over the past Page 1 of 4 several years the insurance reserves have grown as a result of budgeting rates at the maximum liability and claims experience has been less than the maximum liability. The health insurance rates will be increased four point eight percent (4.8 %), which is adequate to cover projected claims for the plan. Employee rates will remain unchanged and the health insurance reserves will fund the health insurance increase for 2011 -2012. Two benefit modifications are recommended for the 2011/12 policy year as follows: • Extend coverage for adult dependent children) to age 26 (current dependent age: 19/25 student) as required by The Affordable Care Act (ACA). • Adopt the expanded definition of what is considered preventive services as defined by Anthem. Preventive services will continue to be covered atone hundred percent (100 %). Since the medical plan is self funded, the historical claims paid on the program are used to establish rates and employee contributions for the plan. Some cost drivers from the review period January 2010 through December 2010 are outlined below: • Total claims, as a cost per member, have increased four point eight percent (4.8 %) from calendar year 2009 to 2010. • During the review period, there were eight claimants who exceeded the $200,000 specific stop loss limit. Additionally, there have been twenty-four (24) claimants with claims in excess of $100,000. The incidence of large claims is higher with this renewal cycle than in the past five renewal review periods. • In- network utilization of the plan continues to be high with ninety nine percent (99 %) of claim dollars submitted with network providers. The use of Anthem's network providers protect members from balance billing and lowers out -of- pocket costs. • Outpatient prescription drug claims comprise twenty one point three percent (21.3 %) of total claims expense on the plan. This is slightly higher than the industry average of eighteen to twenty percent (18% to 20 %). These expenses increased four point eight percent (4.8 %) from 2010 versus 2009. Generic utilization of prescription drugs is very strong at seventy one percent (71 %) during calendar year 2010. Wells Fargo Insurance Services also negotiated that Anthem will provide the Plan a wellness credit of $50,000 for the 2011/2012 policy year and annual savings of $30,000 through the reductions of fees for network access, specific and aggregate stop loss. The County and Schools have consistently kept overall medical costs below the national average with annual increases of four point one percent (4.1 %) for 2010/2011, zero percent (0 %) for 2009/2010, three point four seven percent (3.47 %) for 2008/2009, seven point three percent (7.3 %) for 2007/2008, eight percent (8 %) for 2006/2007, five point five Page 2 of 4 (5.5 %) for 2005/2006 and nine point seven percent (9.7 %) for 2004/2005, while national averages have ranged from eleven to twenty percent (11 % to 20 %) during that time period. The Insurance Committee has been successful in maintaining favorable performance during this time through plan design changes that have addressed the underlying cost drivers of the program. In the fall of 2011, our insurance consultant, Wells Fargo Insurance Services, will conduct a study of the health insurance program to explore multiple plan options for employees to select what best meets their individual needs with a proposed implementation date of July 1, 2012. Attachment A shows the current and proposed rates for eligible County and School employees as well as the monthly increase in cost. The Schools are scheduled to consider this proposal at their meeting on March 24, 2011. FISCAL IMPACT: Employee rates will remain unchanged and the increase of four point eight percent (4.8 %) will be funded from the health insurance reserves. Funding from the reserves in the amount of $368,212 for the increase in health insurance has been included in the 2011/2012 budget. STAFF RECOMMENDATION: Staff recommends approving a contract with Anthem to provide our medical program and the attached health insurance rates for fiscal year 2011/2012. VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. cc: Rebecca Owens, Director of Finance Page 3 of 4 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Rebecca Owens, Director of Finance Page 3 of 4 Diane D. Hyatt, Assistant County Administrator Joe Sgroi, Director of Human Resources Page 4 of 4 Roanoke County and Roanoke County Schools Attachment A Health Insurance Renewal Rates 2011 -12 PPO Plan Design Increase Monthly County Employee Employee for Premium Benefit Rate Pas Employee Current 2010 -11 Subscriber Only 483.34 433.98 49.36 10.21% $ - Subscriber + 1 minor 682.30 454.20 228.10 33.43% $ Employee + Spouse 990.82 629.62 361.20 36.45% $ Family 1160.18 734.22 425.96 36.71% $ - Married School & County Couple 1160.18 920.56 1 239.62 1 20.65% $ - Renewal 2011 -12 PPO Plan Design Subscriber Only 506.54 457.18 49.36 9.74% $ - Subscriber + 1 minor 715.04 486.94 228.10 31.90% $ Employee + Spouse 1038.38 677.18 361.20 34.78% $ Family 1215.88 789.92 425.96 35.03% $ - Married School & County Couple 1215.88 976.26 239.62 19.71% $ - Subscriber Only Subscriber + minor Employee + Spouse Family Total Members Current Membershi County Schools 481 952 68 122 51 116 203 417 803 1607 ACTION NO. A- 032211 -3 ITEM NO. E -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2011 AGENDA ITEM: Request to approve the dental insurance plan and rates for County and School employees for fiscal year 2011 -2012 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Public Schools participate in the joint purchase of dental coverage for their eligible employees and retirees through the Roanoke Valley Regional Health Care Consortium. 2011 is the fourth year of the contract awarded to Delta Dental, and the first year without a guaranteed rate cap. Delta's original renewal package proposed a five point nine percent (5.9 %) rate increase. After an independent underwriting review and negotiations with Delta Dental, Wells Fargo was able to have Delta agree to a five percent (5 %) increase. Since the dental plan is on a calendar year basis, a blended rate is calculated for the employee rate each year in order to avoid changing the rates in the middle of the year. Dental rates for employees are brought forward to the Board during the spring, for approval. Retirees pay a premium that is based on their experience in the dental plan. The dental rates will need to be increased for 2011 -2012 as outlined on Attachment A and would be effective July 1, 2011. Employee rates will not change and dental reserves will be used to cover the increase in premium for 2011 -2012. FISCAL IMPACT: Funds are available in the dental reserves to cover the full cost of the increased premium. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approving the dental insurance plan and rates for fiscal year 2011 -2012. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Rebecca Owens, Director of Finance Diane D. Hyatt, Assistant County Administrator Joe Sgroi, Director of Human Resources Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Rebecca Owens, Director of Finance Diane D. Hyatt, Assistant County Administrator Joe Sgroi, Director of Human Resources Page 2 of 2 Roanoke County and Roanoke County Schools Dental Insurance Renewal Rates 2011 -12 Employees: Dental PI Monthly County Premium Benefit Current 2010 -11 in Employee Employee Rate Pays Attachment A Increase for Retiree Employee Rate Subscriber Only 26.64 19.76 6.88 25.83% $ - 41.48 Subscriber + 1 43.38 24.20 19.18 44.21% $ - 67.74 Family 75.06 34.72 40.34 53.74% $ - 117.96 Married School & County Couple 75.06 52.86 22.20 29.58% $ - n/a Renewal 2011 -12 Dental Plan Subscriber Only 27.98 21.10 6.88 24.59% $ - 43.55 Subscriber + 1 45.54 26.36 19.18 42.12% $ - 71.13 Family 78.82 38.48 40.34 51.18% $ - 123.86 Married School & County Couple 78.82 56.62 22.20 28.17% $ - n/a Subscriber Onl Subscriber + 1 Family Total Members Current Membership County Schools 431 818 179 328 231 494 841 1640 Retiree Membership County Schools 86 377 53 219 10 10 149 606 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011. RESOLUTION 032211-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 22, 2011, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes — March 1, 2011; March 8, 2011 2. Request to appropriate $19,087.50 to the Clerk of the Circuit Court from the State for fiscal year 2010 -2011 3. Confirmation of appointments to the League of Older Americans Board of Directors; Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee 4. Request for appointment of Alternate Representative from the Department of Social Services to the Roanoke County Community Policy Management Team (CPMT) On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: Deborah C. Jacks V Clerk to the Board of Supervisors ACTION NO. A- 032211 -4 . a ITEM NO. H -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2011 AGENDA ITEM: Request to appropriate $19,087.50 to the Clerk of the Circuit Court from the State for fiscal year 2010 -2011 SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's office, have been received from the State in the amount of $19,087.50. These funds have been earmarked for the purpose of purchasing software, hardware, maintenance and related upgrades to the indexing software utilized by the Courts. These funds need to be appropriated to the Clerk of Circuit Court so that the necessary computers and equipment can be purchased. FISCAL IMPACT: No fiscal impact -100% state funds STAFF RECOMMENDATION: Staff recommends appropriating $19,087.50 to the Clerk of Circuit Court for fiscal year 2010 -2011. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Steve McGraw, Clerk of Circuit Court Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Steve McGraw, Clerk of Circuit Court ACTION NO. A- 032211 -4 . b ITEM NO. H -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 22, 2011 Confirmation of appointments to the League of Older Americans Board of Directors; Parks, Recreation and Tourism Commission; Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. League of Older Americans Board of Directors (Appointed by LOA and ratified by the County) ➢ The League of Older Americans Board of Directors has requested that the Board of Supervisors ratify the appointment of Pamela Bernado to serve a three -year term that will expire on March 31, 2014. The ratification was placed on the consent agenda. 2. Parks, Recreation and Tourism Commission (appointed by District) ➢ Michael W. Altizer has appointed Mike Roop to represent the Vinton Magisterial District. This term will expire on June 30, 2012. Confirmation of this appointment has been placed on the consent agenda. Page 1 of 2 3. Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee: ➢ During their closed meeting on March 8, 2011, the Board of Supervisors re- appointed Eddie "Ed" Elswick to an additional three -year term, which will expire March 31, 2014. Confirmation of the appointment was placed on the Consent Agenda. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Pete Haislip, Director of Parks, Recreation and Tourism Susan Williams, Executive Director, League of Older Americans Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Pete Haislip, Director of Parks, Recreation and Tourism Susan Williams, Executive Director, League of Older Americans Page 2 of 2 ACTION NO. A- 032211 -4 . c ITEM NO. H -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2011 AGENDA ITEM: Request for appointment of Alternate Representative from the Department of Social Services to the Roanoke County Community Policy Management Team (CPMT) SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Joyce Earl, Director of Social Services has appointed Patience O'Brien, Assistant Director of Social Services to serve as her alternate on the Roanoke County Community Policy and Management Team (CPMT). In accordance with the CPMT bylaws, this appointment should be ratified by the Board of Supervisors. It is staff recommendation to the Board of Supervisor's to approve the appointment of Patience O'Brien as the alternate for Joyce Earl, Director of Social Services on the Roanoke County Community Policy and Management Team. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Daniel R. O'Donnell, Assistant County Administrator Joyce Earl, Director of Social Services Patience O'Brien, Assistant Director of Social Services Page of Yes No Absent Ms. Moore F F Mr. Altizer F F Mr. Flora F F Mr. Elswick F F Mr. Church F F cc: Daniel R. O'Donnell, Assistant County Administrator Joyce Earl, Director of Social Services Patience O'Brien, Assistant Director of Social Services Page of AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 ORDER 032211 -10 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2011 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1 -3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1 -3504 and 58.1 -3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1 -3500, 58.1 -3501, 58.1 -3502, 58.1 -3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1 -3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592 -11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set at fifty (50 %) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1- Page 1 of 2 3505 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor Moore to adopt the order, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A C Y TESTE: ML t� eNrah C. Jacks 41 Clerk to the Board of Supervisors cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens Director of Finance Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 ORDER 0322'1'1 -'1'1 SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2011 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1 -3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set for a tax rate of $3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1 -3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Flora to adopt the order, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A C Y TESTE: Deborah C. Jacks Clerk to the Board of Supervisors Page 1 of 2 cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens Director of Finance Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 RESOLUTION 032211 -5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Chairman Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A C Y TESTE: Deborah C. Jacks Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 RESOLUTION 032211 -6 OF CONGRATULATIONS TO THE NORTHSIDE HIGH SCHOOL GIRLS' SOFTBALL TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) GROUP AA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Northside High School girls' softball team won the VHSL Group AA State Championship on June 13, 2010, at Radford University by defeating Abington High School (1 to 0) in eight innings; and WHEREAS, the Lady Vikings won their first State Championship title and finished their season with a record of 28 to 2; and WHEREAS, on its way to the State Championship, Northside High School took home the Region III championship and shut out Powhatan High School; and WHEREAS, the Northside Lady Vikings finished their season by winning their 11 Blue Ridge regular season title in twelve years in a playoff with William Byrd and Alleghany; and WHEREAS, the Lady Vikings earned their trip to the State championship game by defeating Liberty, Fort Defiance and Amherst to decisively win the Regional I I Tournament; and WHEREAS, Lauren Boitnot was Timesland First Team AA All State and State AS Pitcher of the year; and WHEREAS, the Vikings are under the dedicated leadership of Coach Lynn Richmond, all District, Region, Timesland and State Coach of the Year and Head Middle Page 1 of 2 School Coach Ranny Grubb, Head Junior Varsity Softball Coach Allison Thornton and Assistant Coaches: Nancy Furman, Donald Jarrett, Shannon Yopp, Rick Jarrard and Fred Weaver. WHEREAS, THE Northside High School Girls' Softball Team has demonstrated an outstanding commitment to the goals and ideals of high school athletics as well as excellence on the playing field. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to - the members of the NORTHSIDE HIGH SCHOOL SOFTBALL `TEAM: Lauren Boitnot, Kathleen Darr, Kasey Craft, Michele Epilon, Leanne Fix, Taylor Grubb, Cara Hoopes, Kelsey Jarrett, Marta Jones, Brie Pinero, Caitlyn Porterfield, Aisha Wiley; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On joint motion of Supervisors Church and Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A PY TESTE: l� Deborah C. Jacks Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 ORDINANCE 032211 -7 GRANTING A SPECIAL USE PERMIT FOR A DRIVE IN OR FAST FOOD RESTAURANT ON A 0.62 ACRE PARCEL LOCATED AT 4309 STARKEY ROAD (TAX MAP NO. 77.19 -1- 29.02) CAVE SPRING MAGISTERIAL DISTRICT, UPON THE PETITION OF RAY CRAIGHEAD WHEREAS, Ray Craighead has filed a petition for a special use permit for a drive in or fast food restaurant to be located at 4309 Starkey Road (Tax Map No. 77.19 -1- 29.02) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 1, 2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 22, 2011; the second reading and public hearing on this matter was held on March 22, 2011. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ray Craighead for a drive in or fast food restaurant on 0.62 acres located at 4309 Starkey Road in the Cave Spring Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: Page 1 of 2 a) The site shall be developed in substantial conformity with the concept plan entitled "Site Layout 4309 Starkey Road" dated January 16, 2011, and prepared by Ray Craighead and Associates. b) The existing monument sign currently located at the intersection of Starkey Road and Ogden Road shall be removed. c) The building and roof colors shall be neutral, earth -tone colors. d) The use of electronic, LED type (changeable message) signs shall be prohibited; however, the use of neon tubing to match the Mill Mountain Coffee logo /color scheme may be permitted. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None cc: Philip Thompson, Deputy Director of Planning Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development William Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 ORDINANCE 032211 -8 AMENDING THE ROANOKE COUNTY DESIGN HANDBOOK TO INCORPORATE DEVELOPMENT STANDARDS FOR PRIVATE ROADS, SIDEWALKS, SHARED USE PATHS, TRAILS AND BICYCLE ACCOMMODATIONS WHEREAS, on May 26, 2009, the Board of Supervisors adopted Ordinance 052609 -23 which authorized the development and adoption of a Design Handbook to assist in the implementation of various features of the Roanoke County Zoning Ordinance; and WHEREAS, on January 4, 2011, the Roanoke County Planning Commission held a public hearing on various amendments to the Design Handbook and on January 18, 2011, recommended said amendments to the Board of Supervisors for adoption; and WHEREAS, on February 22, 2011, the Board of Supervisors held a work session on said amendments, and WHEREAS, the amendments to the Design Handbook include private road standards, standards for sidewalks, shared use paths, private trails and bicycle accommodations, as well as formatting changes; and WHEREAS, public necessity, convenience, general welfare and good zoning practice are valid public purposes for such recommendations by the Planning Commission and action by the Board of Supervisors; and WHEREAS, the first reading of this ordinance was held on March 8, 2011, and the second reading and public hearing was held on March 22, 2011. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: Page 1 of 2 1 . That the Design Handbook is hereby amended and revised to include private road standards, standards for sidewalks, share use paths, private trails and bicycle accommodations as well as formatting changes. 2. That the revised Roanoke County Design Handbook is attached and incorporated into this ordinance by reference and is effective from and after the date of this resolution. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A PY TESTE: Deborah C. Jacks Clerk to the Board of Supervisors cc: Megan Cronise, Principal Planner Arnold Covey, Director of Community Development Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2011 ORDER 032211 -9 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2011 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set for a tax rate of $1,09 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1 -3200, 58.1 -3201, 58.1- 3505.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Altizer to adopt the order, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A C PY TESTE: Deborah C. Jacks Clerk to the Board of Supervisors cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens Director of Finance Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue