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Home My WebLink About10/26/2004 - Adopted Board RecordsACTION NO. A-102604-1 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request to appropriate funds in the amount of $29,700 to participate with Roanoke City in a library study SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The City of Roanoke has hired the firm of Hidell Associates Architects to do a study of the City library system. In its current form, this study will result in recommendations for the future direction of the Roanoke City library. If the Board wants to study a regional library, it would be advantageous to expand this study to include the County libraries. This amendment for the County would include the following services: • Physical assessment of County library facilities • Review of prior studies/library materials • Review of County planning documents • Demographic studies • Focus groups • Stakeholder interviews/meetings With this project amendment, the consultants can provide an alternative that will show what a regional library system could provide. It will also provide us with a professional analysis of the County library system at a reasonable price. FISCAL IMPACT: The amendment to the City contract would be $29,700. This amount would need to be appropriated from the Board Contingency Fund. STAFF RECOMMENDATION: Staff recommends appropriating $29,700 from the Board Contingency Fund to amend the City of Roanoke contract with Hidell Associates Architects to include the County libraries. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Diana Rosapepe, Director, Libraries 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Diana Rosapepe, Director, Libraries 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 2004 RESOLUTION 102604-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 26, 2004, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes — October 2, October 4, and October 12, 2004 2. Request from schools to appropriate a grant in the amount of $25,030 from the Region 6 educational technology grant 3. Request from Fire and Rescue Department to accept and appropriate a grant in the amount of $35,297 from the Virginia Department of Health for the purchase of an ambulance 4. Request from the Police Department to accept and appropriate a grant in the amount of $10,000 from the Department of Motor Vehicles for use in conducting checkpoints and roving patrols 5. Request from the Police Department to accept and appropriate two grants in the amount of $1,500 each from the Department of Motor Vehicles for the purchase of field Alcosensors 6. Request from the Police Department to accept and appropriate a grant in the amount of $8,500 from the Department of Motor Vehicles to fund equipment and training for the Blue Ridge Transportation Safety Board regional crash team 7. Request from the Police Department to accept and appropriate a grant in the amount of $3,000 from the Department of Motor Vehicles to conduct strike force DUI checkpoints 8. Request from the School Board to approve the sale of surplus property at 4808 Pleasant Hill Drive and retention of the proceeds 9. Resolution of appreciation upon the retirement of Linda D. Blair, Social Services, after thirty years of service 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: hliho � , a'k,43') Diane S. Childers Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, Schools Superintendent Dr. Jane James, Director, Technology Brenda Chastain, Clerk, School Board George Assaid, Construction Projects Coordinator Richard Burch, Fire & Rescue Chief James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator 2 ACTION NO. A -102604-2.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request from schools to appropriate a grant in the amount of $25,030 from the Region 6 educational technology grant SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia awards technology training grants under Title II -D (Educational Technology) on a competitive basis and a formula basis. This is the third year of a five-year grant program. Roanoke County Schools anticipates receiving $25,030 in funding from the Region 6 Educational Technology grant. The funds will be used to pay stipends to trainers and participants within Roanoke County for attending specific workshops that are a part of the grant. FISCAL IMPACT: The amount of $25,030 will be added to the 2004-2005 budget. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the $25,030 funding from the Region 6 Educational Technology grant to the 2004-2005 budget for the Regional Title II -D training program. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® 0 Mr. Church Mr. Wray ® E Mr. Altizer ® R ❑ Mr. Flora ® El ❑ cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -102604-2.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request from Fire and Rescue Department to accept and appropriate a grant in the amount of $35,297 from the Virginia Department of Health for the purchase of an ambulance SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department a 50% matching grant in the amount of $35,297 to purchase an ambulance. The new ambulance is replacing an 11 year old ambulance in the department's fleet. FISCAL IMPACT: The Fire and Rescue Department has budgeted funds for the 50% match that the state requires for the grant. ALTERNATIVES: The Fire and Rescue Department will not be able to purchase the new ambulance without the matching funds from the state. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $35,297 from the Virginia Department of Health to the Fire and Rescue Department's budget. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Richard E. Burch, Jr., Fire and Rescue Chief Rebecca Owens, Director, Finance 6 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File Richard E. Burch, Jr., Fire and Rescue Chief Rebecca Owens, Director, Finance 6 ACTION NO. A -102604-2.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: October 26, 2004 Request from the Police Department to accept and appropriate a grant in the amount of $10,000 from the Department of Motor Vehicles for use in conducting checkpoints and roving patrols James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Motor Vehicles has provided a grant in the amount of $10,000 to increase public awareness of using child safety seats, seat belts, and the dangers of impaired driving. The money will be used to pay officers to man various checkpoints and to conduct roving patrols. FISCAL IMPACT: The Department of Motor Vehicles has provided $10,000 in grant funding to be matched with $2,000 in local funds. The local match will be provided from existing Police Department funds. ALTERNATIVES: None STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Motor Vehicles grant for $10,000. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 ACTION NO. A -102604-2.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request from the Police Department to accept and appropriate two grants in the amount of $1,500 each from the Department of Motor Vehicles for the purchase of field Alcosensors SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Motor Vehicles has provided two grants in the amount of $1,500 each to purchase field Alcosensors. Three of the Alcosensors will be provided to the Blue Ridge Parkway rangers to assist them in their efforts to combat drunk driving on the parkway. The Alsosensors will be loaned to them in the spirit of cooperation and assistance. The remaining Alcosensors will be issued to department members who do not have one or have antiquated equipment. FISCAL IMPACT: The Department of Motor Vehicles has provided two grants in the amount of $1,500 each with no matching funds required. ALTERNATIVES: None STAFF RECOMMENDATION: The staff recommends acceptance of two Department of Motor Vehicles grants for $1,500 each. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved M. File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ M. File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 ACTION NO. A -102604-2.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request from the Police Department to accept and appropriate a grant in the amount of $8,500 from the Department of Motor Vehicles to fund equipment and training for the Blue Ridge Transportation Safety Board regional crash team SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Motor Vehicles has provided a grant in the amount of $8,500 to participate in the Blue Ridge Transportation Safety Board regional crash team concept. We will join with the City of Roanoke and Salem to provide expertise and equipment to surrounding localities in need of the services. We are members of one of three regional crash teams. The money will primarily fund equipment and training for the team. FISCAL IMPACT: The Department of Motor Vehicles has provided $8,500 in grant funding to be matched with $1,700 in local funds. The local match will be provided from existing Police Department funds. ALTERNATIVES: None STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Motor Vehicles grant for $8,500. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 ACTION NO. A -102604-2.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request from the Police Department to accept and appropriate a grant in the amount of $3,000 from the Department of Motor Vehicles to conduct `Strike Force' DUI checkpoints SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Motor Vehicles has provided a grant in the amount of $3,000 to conduct Strike Force checkpoints. Strike Force is a program to conduct DUI checkpoints in as many jurisdictions as possible. The Police Department participates in this program. FISCAL IMPACT: The Department of Motor Vehicles has provided $3,000 in grant funding with no matching funds required. ALTERNATIVES: None STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Motor Vehicles grant for $3,000. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File James Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 ACTION NO. A -102604-2.g ITEM NO. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request from the School Board to approve the sale of surplus property at 4808 Pleasant Hill Drive and retention of the proceeds SUBMITTED BY: George Assaid Construction Projects Coordinator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As part of the construction of Hidden Valley High School, it was necessary to re -align Pleasant Hill Drive. The re -alignment required that Roanoke County Schools purchase the property at 4808 Pleasant Hill Drive and remove the existing house. A portion of this property was also retained to serve as a right of way. The re -alignment was completed, and the remaining piece of the property (0.355 acres) is not needed by Roanoke County Schools. Pursuant to Section 22.1 — 129 in the Code of Virginia, whenever a School Board determines that it has no use for some of its real property, the School Board may sell the property and may retain all or a portion of the proceeds of such sale upon approval of the local governing body. When the School Board sells this surplus real property, the proceeds of the sale shall be retained by the School Board and placed in the school capital improvement fund. The School Board declared the property surplus in December 2003. FISCAL IMPACT: The property was appraised at a market value of $38,500. Funds acquired from the sale of this property would be deposited in the school capital improvement fund. STAFF RECOMMENDATION: Since the property has been declared surplus, the School Board is requesting approval for the sale of the property and retention of all proceeds which will be deposited in the school capital improvement fund. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File George Assaid, Construction Projects Coordinator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance FA Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: File George Assaid, Construction Projects Coordinator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance FA AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 2004 RESOLUTION 102604-2.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF LINDA D. BLAIR, SOCIAL SERVICES DEPARTMENT, AFTER THIRTY YEARS OF SERVICE WHEREAS, Linda D. Blair was first employed by Roanoke County on August 15, 1974, as a Social Worker Aide in the Social Services Department; and WHEREAS, Ms. Blair also worked as a Clerk and Eligibility Worker and retired from Roanoke County as Senior Eligibility Worker on September 1, 2004, after thirty years of service; and WHEREAS, Ms. Blair's area of expertise was Medicaid and she worked collaboratively with citizens, nursing homes, hospitals, and assisted living homes to ensure eligibility for this medical program; and WHEREAS, Ms. Blair, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LINDA D. BLAIR for thirty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 2004 RESOLUTION 102604-3 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF WILLIAM R. HAMMOND, JR., SOCIAL SERVICES DEPARTMENT, AFTER TWENTY-EIGHT YEARS OF SERVICE WHEREAS, William R. Hammond, Jr. was first employed by Roanoke County on August 16, 1976, as a Social Worker in the Social Services Department; and WHEREAS, Mr. Hammond retired from Roanoke County as a Senior Social Worker on September 1, 2004, after twenty-eight years and one month of service; and WHEREAS, Mr. Hammond served on the Advisory Council forthe League of Older Americans for two terms as a representative of the Roanoke County Social Services Department, and also served on the Roanoke County Commission for Senior and Challenged Citizens; and WHEREAS, Mr. Hammond, who worked with foster care children and provided services for elderly and disabled adults, demonstrated great compassion, caring and the willingness to always provide assistance to citizens in need; and WHEREAS, Mr. Hammond, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WILLIAM R. HAMMOND, JR. for more than twenty-eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: A Al bm L) �� l 'a�) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciations File F DENIAL OF REQUEST ACTION NO. A-102604-4 ITEM NO. R.1-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 2004 AGENDA ITEM: Request to authorize the execution of a performance agreement between the County of Roanoke, Kahn Development Company, and the Industrial Development Authority for public infrastructure improvements to Keagy Road pursuant to Roanoke County's Public Private Partnership Policy SUBMITTED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Attached is a letter from Kahn Development Company (Attachment A) requesting the County's assistance in defraying the costs of public infrastructure improvements that will be necessary for the construction of the proposed Keagy Village Shopping Center. They are making this request at this time due to recent developments that will require additional road work in order to make Keagy Road and its intersection at Route 419 safer both for the residents in the neighboring area, as well as for the employees of Allstate Insurance Company. Keagy Road currently has a rise or "hump" in the road that inhibits site distance for all who use the road, and also contributes to the sheet flow of water during heavy rains or snow which causes less than ideal conditions for both residents of the neighborhood and Allstate employees. Kahn will eliminate these issues with their road improvements. Kahn Development has already addressed many of the needs requested by the community, and they are willing to make all necessary road improvements during the construction process at no cost to Roanoke County and without use of any funds allocated to Roanoke County by VDOT. Kahn is requesting a public private partnership agreement with Roanoke County equal to the amount of one year's new tax revenue generated by the project, which will be recognized three to five years in the future when the project is complete. These road improvements will benefit all interested parties by having a much improved intersection which is buffered from the community and by providing an economic development opportunity that will add to the tax base for many years in the future. The much needed improvements to Keagy Road and Route 419 will also benefit Allstate, one of the largest employers in Roanoke County. The company has closed 22 of its call centers across the country, but continues to operate this single call center in Roanoke County. Today the Roanoke County facility employs 1,400 people. Allstate has joined with Roanoke County on similar road enhancements. The company contributed to the installation of a signal light at Keagy Road and Route 419. Allstate is participating in this improvement by donating the right-of-way on its side of the road. would ask that the Board authorize the execution of the public private partnership agreement between Roanoke County, Kahn Development, and the Industrial Development Authority. SUMMARY OF INFORMATION: Kahn Development Company has requested that the County assist in the costs of public infrastructure improvements necessary for the construction of the proposed Keagy Village Shopping Center. This request is consistent with the public private partnership policy adopted by the Board, as well as the past practices of the Board. Public private partnership agreements have been used to improve conditions for citizens who live and work in an area, to improve the appearance of a project, to provide increased safety, or to improve lighting conditions. Attached is a copy of a draft performance agreement (Attachment B) prepared by the County Attorney. The terms of the agreement will ensure that public improvements to be constructed by Kahn will benefit the citizens and businesses in the project area. Throughout the rezoning and development process, Kahn has consistently shown a willingness to compromise and to incorporate the wishes of their residential and business neighbors into their development plan. While this has enhanced the project in many ways, it has also increased the costs of the needed public improvements and lessened their ability to generate income from the development at the same time. Several examples are listed below for your review: • At the request of the residential neighbors closest to the project, almost three acres of the approximately 18 acre tract have been offered as a permanent "no build" buffer. This has had a significant impact on the profitability of the project. • Kahn has agreed to make certain road improvements to Keagy Road, as well as its intersection with Route 419, which are in addition to the improvements required by VDOT and requested by Roanoke County. • Kahn has agreed to improve existing storm drain capabilities within the public right-of- way. • The public sewer must be extended to the project area along Route 419 which will enhance the public infrastructure and bring this utility closer to those residents of Keagy Road where public sewer does not currently exist. Some residents have already expressed interest in connecting to the public system when it becomes available. This 2 will bring added customers to the public system and eventually eliminate private systems. These public infrastructure challenges can be met by Kahn and Roanoke County to the ultimate benefit of all concerned. With the implementation of the proposed performance agreement, the County will be assured that the much-needed public improvements constructed by Kahn will serve the dual purpose of facilitating a quality development as well as improving existing conditions in the project area. The agreement is an excellent example of how the public and private sectors can partner to create economic opportunity while improving the conditions of the public infrastructure. The following is a summary of the major terms of the proposed three -party agreement: 1. Kahn will construct all highway improvements to Route 419 and Keagy Road as required by VDOT including signalization improvements at the Keagy Road and Route 419 intersection. 2. Kahn will develop the property in accordance with the proffered conditions of Ordinance No. 062204-10, 3. Kahn will construct storm water management facilities in accordance with existing County standards. 4. Kahn will extend public water and sewer lines to serve the property and dedicate and convey at no cost to the County on-site easements as necessary for drainage and public utilities. 5. The County and Kahn will mutually agree to the qualifying costs of the public infrastructure within six months after completion of the construction of the public improvements. 6. Kahn will be eligible for an economic development grant equivalent to one year of new tax revenue generated by their development. It is recommended that Kahn be allowed to choose any one of three years (2006, 2007, or 2008) subsequent to project build -out in which to request their reimbursement grant in an amount not to exceed the qualified cost of public infrastructure. The anticipated cost of the public improvements, as well as the one-year new tax revenue, is estimated to be $970,000. 7. Kahn must provide all necessary documentation to the County and the IDA to implement the terms and conditions of the performance agreement. FISCAL IMPACT: The County's participation will be in the form of an economic development grant reimbursed to Kahn through the Industrial Development Authority, and therefore will be measured by an amount equal to one year's new taxes generated by the project not to exceed the qualified cost of public infrastructure. 3 STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to execute the performance agreement between Roanoke County, Kahn Development, and the Industrial Development Authority of Roanoke County and request the IDA to assist as necessary with the implementation of the terms of the agreement. VOTE: Supervisor McNamara motion to deny staff recommendation Motion Approved cc: File Doug Chittum, Director, Economic Development Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 0 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Altizer ❑ ® ❑ Mr. Flora ❑ ® ❑ cc: File Doug Chittum, Director, Economic Development Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 26, 2004 ORDINANCE 102604-5 TO CHANGE THE ZONING CLASSIFICATION OF A 2.37 -ACRE TRACT OF REAL ESTATE LOCATED 3640 COLONIAL AVENUE (TAX MAP NO.77.18-3-15) FROM C1C WITH CONDITIONS TO C1C WITH AMENDED CONDITIONS AND TO CHANGE THE ZONING CLASSIFICATION OF A.28 -ACRE TRACT OF REAL ESTATE LOCATED AT 3612 PARKWOOD DRIVE (PART OF TAX MAP NO. 77.18-3-3) FROM R1 TO C1C WITH CONDITIONS, CAVE SPRING MAGISTERIAL DISTRICT UPON THE APPLICATION OF ROANOKE COUNCIL OF GARDEN CLUBS, INC. WHEREAS, the first reading of this ordinance was held on September 28, 2004, and the second reading and public hearing were held October 26, 2004; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 5, 2004; and law. WHEREAS, legal notice and advertisement has been provided as required by BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.37 acres, as described herein, and located at 3640 Colonial Avenue (Tax Map Number 77.18-3-15) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C1 C, Office District with conditions, to the zoning classification of C1 C, Office District with amended conditions. 2. That the zoning classification of a certain tract of real estate containing .28 acres, as described herein, and located at 3612 Parkwood Drive (Part of Tax Map Number 77.18-3-3) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential, to the zoning classification of C1 C, Office District with conditions. 3. That this action is taken upon the application of Roanoke Council of Garden Clubs, Inc. 4. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The subject property will be developed in substantial conformity with the "Proposed Plan" bearing revised date of January 14, 2004, and with the architectural rendering dated January 30, 2004, prepared by Rife & Wood Architects. (2) Use of the property will be limited to activities of or sponsored by the Roanoke Council of Garden Clubs, Inc., including offices, meetings, and rental of the building. (3) Applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" as determined during the site plan review process. (4) The proposed building shall be limited to 6,000 square feet of gross floor area and 26 feet in height. (5) Exterior building materials shall be of brick and wood. (6) Total parking including rear and building -side drop off shall not exceed seventy-seven (77) spaces and no parking shall be constructed in front of the building. (7) Monument -style signage at the entrance of the property shall not exceed 35 square feet. Total site signage shall not exceed 70 square feet. Temporary signage shall be limited to activities directly related to the Roanoke Council of Garden Clubs, Inc. 5. That said real estate is more fully described as follows: All of Tax Map No. 77.18-3-15 containing 2.37 acres and located at 3640 Colonial Avenue. Part of Tax Map No. 77.18-3-3 containing .2783 acres and located at 3612 Parkwood Drive and more particularly described as: Beginning at a point 1.84' north of concrete monument at the northwest corner of Lot 6, Section 4, Green Valleys Subdivision Plat and continuing N 300 42' 00" W for 49.48' to a new iron pin, thence N 440 49' 00" E for 245' to a new pin, thence S 300 42' 00" E for 49.48' and thence S 450 05' 00" W for 245' being a common property line with 2 e the rear property line of a portion of Lot 9, and Lots 8, 7, and 6 of Section 4 of Green Valleys Subdivision to the point of beginning and containing .2783 acres and being a portion of Tract "B," Section 4 of Green Valleys Subdivision. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Wray to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney K 3610 3641 6tie 3629, 3521 3558 3618 3527 3541' 3647 Q� 3638 3624 3540 3550 3653 3533 3602 3642 3630 1tio 3659 3636 3613 3539 3606 Q� ° e Q' 3648 .a''P 3665 0 3644 3619 0 3571 / ooa 3581 oc 3506 3646 3625 3607 3618 0io\ 3633 60 3446 3648 3639 0 3580 3618 3628 3670 \ 3645 3651 3624 3621 3563 3702 3657 3630 3625 3634 3678P, g\\ 3569 ° �a3640 3617 3633 3701 36633588 3646 3619 \707 3665 � 3652 3602 3621 3575 3711 NI) ``oo� 3658 3633 3581 1 3603 3664 3639 3578. 3645 3616 0 3587 / 3609 3672 3651 3626 ` 00 3584 3615 3657^+ ° 30 Qa 3718 Site 3595 3621 $ 3663 'sa 3616 3590 3724 3627 2 3604 0 3596 3730 3671 pJ 3650 3608 3707 3660 0 3719 3713 C 3725 Go\oca� 3664 3640 3610 3611 3604 \ 3737 77A 8=3-15 3610 Zoning 3630 3617 \ 3716 3726 7/7 ?.18=3=3;("b ion) 3623 3616 3636 ® AG3 3722 3717 3728 3642 3622 EP \7 3629 3628 / 416 ,€� AGI 3718 3723 3734 3740 3648 3621 z AR '30 3654 3635 3634 \ AV 3722 3729 3746 �o� 3660 Qat 3641 c 3627 C1 3730 3647 3640 C2 3723 3740 3748 3668 T h°nps 3633 C2CVOD 3727 G 3754 ` ° 3655 3646 nS 3818 (e / oOa 3636 11 Va/!ey 3°0 Ln 3824 3639 � 'Qa 12 3739 Qac 3804 3645 3704 PCD 3801 3810 3817 -,„ PRD 3747 O l 3816 3651 3710 PTD 3754 3805 3829 3822 R1 3753 3835 3611 3828 3716 / R2 3762 3757 3841 3817 3834 3709, / c. R3 3847 3770 3823 3840 3715 R4 3763 3853 3829 3846 3721 t3l 43778 3545- �^ 3769/ 3775 3835 3852 3764 37903802 808_ 3841 3849 \ 3858 3727 N Applicants Name: Roanoke Council of Garden Clubs, Inc. Existing Zoning: C-1 C/R-1 .-Roanoke County Proposed Zoning: C -IC Department of Tax Map Number: 77.18-3-15 77.18-3-3 (Portion) Community Development Magisterial District: Cave Spring Acreage: +/- 2.6 Acres September 7, 2004 No Scale AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 2004 ORDINANCE 102604-6 GRANTING A SPECIAL USE PERMIT TO ROANOKE CHEERLEADING ACADEMY TO OPERATE A COMMERCIAL INDOOR SPORTS AND RECREATION FACILITY TO BE LOCATED AT 5205 STARKEY ROAD (TAX MAP NO. 87.15-2-7) CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Roanoke Cheerleading Academy has filed a petition for a special use permit to operate a commercial indoor sports and recreation facility to be located at 5205 Starkey Road (Tax Map No. 87.15-2-7) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on October 5, 2004; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 28, 2004; the second reading and public hearing on this matter was held on October 26, 2004. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Roanoke Cheerleading Academy to operate a commercial indoor sports and recreation facility to be located at 5205 Starkey Road in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved with the following condition: (1) The facility shall be used for training purposes only. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Wray to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None AOPY TESTE: n 10 Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 6 1%, Zoning AI -I3 OA Termin, - -a AG3 NaF EP AG1 5 5251 AR 0 AV C1 C2 a 5258 C2CVOD M 11 Crecent 12 BI 5252 7 PCD PRD 5305 5302 5410 PTD 5320 5311 24r— R1 R2 5414 5412 5308 5317 lz� R3 5418 5283 "if R4 5420 5425 5323 543: 5426 5431 -, 5432-- 5437 --- X 5422 5329 5322 5428 5335 N Applicants Name: Roanoke Cheerleading Academy Roanoke County Existing Zoning: 12 Proposed Zoning: 12S Department of A Tax Map Number: 87.15-2-7 Community Development Magisterial District: Cave Spring Acreage: +/- 1.27 Acres September 7, 2004 No Scale AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 26, 2004 ORDINANCE 102604-7 AUTHORIZING AND APPROVING EXECUTION OF AN OPTION AND LEASE AGREEMENT WITH VIRGINIA PCS ALLIANCE, L.C., D/B/A NTELOS, FOR A 3,400 SQ. FT. TOWER SITE AT THE HOLLINS FIRE STATION ON BARRENS ROAD IN THE HOLLINS MAGISTERIAL DISTRICT, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land, containing 2.51 acres, located at 7401 Barrens Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map #27.13- 4-1, and commonly referred to as the Hollins Fire Station; and, WHEREAS, staff has been approached by and has negotiated with Ntelos for lease of a portion of the Hollins Fire Station Site to construct a new telecommunications tower, with space available for the County's equipment and facilities; and, WHEREAS, by Ordinance #082404-9 adopted on August 24, 2004, the Board approved a Special Use Permit for this project at the County site; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on October 12, 2004; and the second reading and public hearing was held on October 26, 2004. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 3,400 square feet of land, togetherwith rights of access, ingress and egress, and utility easements, at the Hollins Fire Station, located at 7401 Barrens Road in the County of Roanoke, Virginia, to Virginia PCS Alliance, LC, d/b/a Ntelos, for an initial period of five (5) years at an annual rental of $6,000.00, payable annually in advance, plus installation and payment for its own utility services, and to include the option to Ntelos to renew said lease for four (4) additional successive periods of five (5) years at a twenty percent (20%) rental increase for each renewal period, is hereby authorized and approved. 2. That an Option to Ntelos to exercise the rights set forth in the Lease Agreement and authorized in paragraph 1 hereof, for a period of one (1) year during which Ntelos shall have the necessary rights of access for feasibility studies and tests, at an Option Fee of $500.00, to be applied to the rent in the event that the option is exercised, is hereby authorized and approved. 3. That subleases of tower and equipment space to third party entities by Ntelos, with 20% of the rental to be paid to the County, shall be subject to approval by the Board through resolution. 4. That the County Administrator or an Assistant County Administrator is hereby authorized to execute an Option and Lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 5. That the revenue generated by this lease agreement, including future subleases, shall be placed in the County Building Repair Account. 6. That this ordinance shall be effective on and from the date of its adoption. 2 On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: kl�j_ �A Diane S. Childers Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Service Paul Mahoney, County Attorney Richard Burch, Fire & Rescue Chief Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 3