HomeMy WebLinkAbout12/21/2004 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-1 AUTHORIZING THE BORROWING OF
$1,539,270.74 FROM THE INTERNAL SERVICE FUND BY THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA TO FINANCE
THE ACQUISITION OF CERTAIN FIRE VEHICLES.
WHEREAS, the Board of Supervisors (the,Board,,) of Roanoke County,
Virginia, (the %,County") has determined that it is necessary and expedient to borrow an
amount not to exceed $1,539,270.74 from the County Risk Management Fund to
finance the acquisition of certain fire vehicles.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. The Board hereby determines that it is advisable to loan surplus monies
available in the County Risk Management Fund to County Fire and Rescue Department
to purchase fire vehicles (the ,Loan-). The Loan shall be made on the terms set forth
in this resolution. The County Risk Management Fund shall lend an aggregate principal
amount not to exceed $1,539,270.74. There will be an interest charge of 2% annually
for this loan.
2. The Fire and Rescue Department will repay the Risk Management Fund
with 3 annual payments. The Fire and Rescue Department will repay the Risk
Management Fund $400,000 in July 2005, $400,000 in July 2006 and $403,032.16 in
July 2007. Botetourt County will pay $354,603.40 in fiscal year 2005-06 to Roanoke
County, s Risk Management Fund. The loan from the County Risk Management Fund
will be fully paid and satisfied in July 2007.
3. The Fire and Rescue Department may prepay the Loan at any time
without penalty.
4. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Wray to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY
nTESTE: 9� 46��—
Brenda
J. Holton, CMC
Deputy Clerk
cc: File
Rick Burch, Chief, Fire & Rescue
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-2 ADOPTING A GENERAL FUND UNAPPROPRIATED
BALANCE POLICY
WHEREAS, one of the measures of a fiscally well managed locality is the
adoption of formal financial policies; and
WHEREAS, the Board of Supervisors has previously had a goal of maintaining
the General Fund Unappropriated Balance at 6.25% of general fund revenues; and
WHEREAS, the Board of Supervisors now wishes to provide for the long-term
economic stability of the County of Roanoke by establishing a formal policy for the
establishment, maintenance, and use of the unreserved general fund balance.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the General Fund Unappropriated Balance Policy is adopted as
follows, and
2. That this policy is in effect for FY 2003-04, and subsequent fiscal years
unless otherwise amended by the Board of Supervisors.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE:
hL41'� Q11
�v►-
Brenda J. Holt n, CMC
Deputy Clerk
cc: File
Diane D. Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Wanda Riley, Executive Secretary, Policy Manual
2
IV.
County of Roanoke, Virginia
General Fund Unappropriated Balance Policy
Background
The County of Roanoke recognizes one of the keys to sound financial
management is the development of financial policies. Credit agencies carefully
monitor levels of unreserved fund balance in a government's general fund to
evaluate a government's continued creditworthiness. The Government Finance
Officers Association (GFOA) recommends that governments establish a formal
policy on the level of unreserved fund balance in the general fund. In addition,
the National Advisory Council on State and Local Budgeting (NACSLB) issued a
comprehensive set of accepted budget processes and procedures that set the
standards of excellence in state and local governmental budgeting. A critical
element incorporated into these standards is the adoption of financial policies,
which include the development of a policy on stabilization funds, i.e.
Unappropriated Balance (Principle 2; Element 4; Practice 4.1). This policy
addresses this standard.
Purpose
The Board of Supervisors is ensuring the long-term economic stability of the
County of Roanoke, by establishing a policy that maintains a prudent level of
financial resources to protect against reducing service levels or raising taxes and
fees because of temporary revenue shortfalls or unpredicted one-time
expenditures.
Reasons for adopting this policy
• Plan for contingencies
• Maintain good standings with the rating agencies
• Avoid interest expense for operating budget needs and capital needs
• Investment income from fund balances
• Ensure cash availability when revenue is unavailable
Fund Balance Policy Guidelines
The Unappropriated Fund Balance of the County is currently maintained at a
minimum of 6.25% of general fund revenues. This minimum will be increased
over time to the following ranges:
2004-05
7.0-8.0%
2005-06
7.5-8.5
2006-07
8.0-9.0
2007-08
8.5-9.5
2008-09
9.0-10.0
2009-10
9.5-10.5
2010-11
10.0-11.0
V. Maintenance of Fund Balance
At the end of each fiscal year, all general fund revenues in excess of budget will
first go into the General Fund Unappropriated Balance, until the maximum
balance for the current fiscal year is met.
The General Fund Unappropriated Balance is available for difficult economic
times, stabilizing cash flow requirements, and emergency appropriations by the
Board of Supervisors; however it is the intent of the Board to maintain at least the
minimum balance for the current fiscal year.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-3 ADOPTING A POLICY FOR COUNTY
CAPITAL RESERVES
WHEREAS, one of the measures of a fiscally well managed locality is the
adoption of formal fiscal policies; and
WHEREAS, the Board of Supervisors recognizes the need to fund capital
projects; and
WHEREAS, it is important to the Board of Supervisors to fund some capital
projects on a pay-as-you-go basis.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia, as follows;
and
1. That the policy for County capital reserves is hereby adopted as follows;
2. That this policy shall be in effect for FY 2003-04, and the subsequent
fiscal years unless otherwise amended by the Board of Supervisors
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE:
159-4"-4 0 L��
Brenda J. Hol on, tNIC
Deputy Clerk
cc: File
Diane D. Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Wanda Riley, Executive Secretary, Policy Manual
County of Roanoke, Virginia
Policy for County Capital Reserves
Background
The County of Roanoke recognizes one of the keys to sound financial
management is the development of a systematic way to fund capital
projects. In addition to the Debt Policy, the County believes it is important
to set up a funding stream and guidelines to fund some capital projects, or
portions of capital projects, on a pay-as-you-go basis. The National .
Advisory Council on State and Local Budgeting (NACSLB) has issued
guidelines representing standards of excellence in governmental
budgeting that include the preparation of policies and plans for capital
asset acquisition, maintenance, and replacement (Principle 2; Element 5;
Practice 5.2). This policy addresses this standard.
II. Purpose
This policy will establish guidelines to set aside reserves to fund
County capital projects.
Ill. Policy Guidelines for Major County Capital Reserve
a. The Board of Supervisors hereby establishes a Major County
Capital Reserve for the purpose of accumulating funds to pay-as-
you-go for County Capital projects identified in the County Capital
Improvements Plan that is adopted by the Board of Supervisors.
b. Funds will be deposited into the Major County Capital Reserve from
the following sources:
i. As specified in the Policy for Use of General Fund Revenue
in Excess of Budget at Year End, the revenues in excess of
budget will be allocated first to the General Fund
Unappropriated Balance to the extent required, and next to
the Major County Capital Reserve
ii. Any additional funds that the Board of Supervisors
appropriates to the Reserve
c. Funds may be allocated from the Major County Capital Reserve for
the following purposes:
i. Cash outlay for projects identified in the County Capital
Improvements Plan adopted by the Board of Supervisors
ii. Debt payments to expedite projects identified in the County
Capital Improvements Plan adopted by the Board of
Supervisors
iii. Land purchase opportunities, even if they are not included in
the County Capital Improvements Plan
IV. Policy Guidelines for Minor County Capital Reserve
a. The Board of Supervisors hereby renames the County Capital Fund
Unappropriated Balance as the Minor County Capital Reserve.
b. Funds will be deposited into the Minor County Capital Reserve from
the following sources:
i. As specified in the Policy for Use of Unspent Expenditure
Appropriations at Year End, the unencumbered expenditure
savings remaining after the departmental rollover will be
allocated to the Minor County Capital Reserve.
ii. As specified in the County Charter, the proceeds from the
sale of land and fixed assets, unless specifically
appropriated otherwise by the Board of Supervisors, will be
deposited to the Minor County Capital Reserve.
iii. Any additional funds that the Board of Supervisors
appropriates to the Reserve.
c. Funds may be allocated from the Minor County Capital Reserve for
the following purposes:
i. Cash outlay for minor County capital projects. These are
projects that are not normally in the County Capital
Improvements Plan, and are usually less that $500,000.
ii. Architectural and engineering services for all capital projects,
whenever possible
iii. Other one-time expenditures
iv. Major County Capital Projects as identified in the County
Capital Improvements Plan, adopted by the Board of
Supervisors
2
E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-4 AMENDING THE POLICY FOR THE USE OF
UNEXPENDED APPROPRIATIONS AT THE END OF EACH FISCAL
YEAR
WHEREAS, as a result of frugal management practices at both the departmental
and administrative levels of County government, various County departments have
completed the fiscal year with actual expenditures being less than budget
appropriations; and
WHEREAS, the Board of Supervisors has previously adopted Resolution
042396-5 on April 23, 1996 establishing a policy for the use of unexpended
appropriations at the end of each fiscal year; and
WHEREAS, the Board of Supervisors adopted this policy to fund capital reserves
and to provide incentives to reduce annual expenditures below appropriations while
maintaining the high quality delivery of public services.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the policy for the use of unexpended appropriations at the end of
each fiscal year is hereby amended as follows, and
2. That this amended policy shall be in effect for FY 2003-04, and the
subsequent fiscal years unless otherwise amended by the Board of Supervisors.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY &,-4GTESTEDJ4vi,—
Brenda J. Alton, CMC
Deputy Clerk
cc: File
Diane D. Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Wanda Riley, Executive Secretary, Policy Manual
2
County of Roanoke
Policy for Use of Unspent Expenditure Appropriations at Year End
Background
At the end of a fiscal year, unspent expenditure appropriations generally lapse
and revert to a reserve or fund balance within the fund in which the
appropriations originated. In some cases it is desirable to reappropriate a portion
of these funds to allow for the completion of projects or purchases in process.
The County provides for these instances by including wording in the
Appropriation Ordinance that encompasses encumbrances, capital projects and
school funds. The National Advisory Council on State and Local Budgeting
(NACSLB) has issued guidelines representing standards of excellence in
governmental budgeting that include the preparation of policies and plans for
capital asset acquisition, maintenance, and replacement (Principle 2; Element 5;
Practice 5.2). This policy addresses this standard.
H. Purpose
This policy would establish guidelines to fund the Minor County Capital Reserve
and to distribute unspent funds at year end to departments for needed
expenditures. This additional funding will provide an opportunity for departments
to invest in items that will assist them in meeting their service delivery objectives.
Encouraging frugal management practices will provide a more flexible
environment and allow innovative and efficient approaches to servicing our
citizens.
Ill. Performance Standard
Departments will not engage in practices, for the purpose of solely generating
savings, that will adversely affect the quality of service delivery, unless approved
by the County Administrator and/or the Board of Supervisors.
IV. Policy Guidelines
A. When the County's accounts are closed out at the fiscal year-end, 60% of the
unencumbered expenditure savings from each departmental budget of the
General Fund will be designated for reappropriation to that department in the
following fiscal year. The remaining 40% of the unencumbered expenditure
savings will revert to the Minor County Capital Reserve for future capital
projects approved by the Board of Supervisors.
B. Departmental requests for this reappropriation of funds will be evaluated and
approved by the County Administrator on an item -by -item basis.
C. These funds are "non-recurring"; therefore, the use of these funds can only be
used for expenditures such as vehicle replacement, computers, renovations,
training or other purposes that relate to the department's mission and do not
require expenditures in future fiscal years. These funds cannot be used for
salary increases, additional personnel, or expansion of services.
A
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-5 ADOPTING A POLICY FOR THE USE OF
GENERAL FUND REVENUE IN EXCESS OF BUDGET AT THE END
OF EACH FISCAL YEAR
WHEREAS, any general fund revenue in excess of budget at the end of each
fiscal year reverts to the General Fund Unappropriated Balance; and
WHEREAS, the Board of Supervisors is concerned about maintaining a sufficient
level in the General Fund Unappropriated Balance; and
WHEREAS, the Board of Supervisors is also concerned about funding major
County capital improvements identified in the County Capital Improvements Plan.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the policy for the use of general fund revenue in excess of budget at
the end of each fiscal year is hereby adopted as follows, and
2. That this amended policy shall be in effect for FY 2003-04, and the
subsequent fiscal years unless otherwise amended by the Board of Supervisors.
On motion of Supervisor Wray to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE:
Q - 4&9c,
Brenda J. Hol on, CMC
Deputy Clerk
cc: File
Diane D. Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Wanda Riley, Executive Secretary, Policy Manual
K
County of Roanoke
Policy for Use of General Fund Revenue in Excess of Budget at Year End
I. Background
At the end of each fiscal year, general fund revenues in excess of budget
revert to the General Fund Unappropriated Balance. The Board of
Supervisors is concerned about maintaining a sufficient level in the
General Fund Unappropriated Balance, as outlined in the General Fund
Unappropriated Balance Policy. In addition, the Board of Supervisors is
concerned about setting aside funds to pay as you go for Major County
Capital Projects. The National Advisory Council on State and Local
Budgeting (NACSLB) has issued guidelines representing standards of
excellence in governmental budgeting that include developing a policy on
stabilization funds (Principle 2; Element 4; Practice 4.1) and the
preparation of policies and plans for capital asset acquisition,
maintenance, and replacement (Principle 2; Element 5; Practice 5.2). This
policy addresses these standards.
IL Purpose
This policy will establish guidelines to allow funds to build and replenish
the General Fund Unappropriated Balance, and to fund the Major County
Capital Fund,
Ill. Policy Guidelines
A. When the County's accounts are closed at the end of each fiscal year,
the revenues in excess of budget will be allocated as follows:
a. First to the General Fund Unappropriated Balance, until the
maximum amount for the current year is met, as specified in the
General Fund Unappropriated Balance Policy
b. Next to the Major County Capital Fund
B. Any revenues that have been established to go toward a specific
program will be removed from the above allocation
C. If in any year, the general fund revenues are less than the budget, the
difference will be removed from the General Fund Unappropriated
Balance
ACTION NO. A-122104-6
ITEM NO. E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 2004
AGENDA ITEM: Request for adoption of drainage maintenance projects for
fiscal year 2004-2005
SUBMITTED BY: Arnold Covey
Director, Community Development
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On December 7, 2004, staff presented at a work session with the Board of Supervisors an
overview of the drainage maintenance program. Staff reviewed with the Board the history
of the drainage program, drainage complaint procedure, maintenance responsibilities,
previously approved project list and new project list. In addition, a review of the 1995
Regional Storm Water Master Plan was discussed.
Projects P-159 through P-271 were previously presented to and approved by the Board of
Supervisors. The status of these projects is shown in EXHIBIT "A" PREVIOUSLY
APPROVED PROJECTS AND THEIR CURRENT STATUS.
Staff is now submitting projects P-272 through P-297 with maps and justifications for
inclusion into the drainage maintenance priority list for fiscal year 2004-2005. The new
projects are prioritized according to adopted County policy and are shown in EXHIBIT "B"
PROPOSED PROJECTS.
Funding is available for projects remaining on the approved list and through P-281 on the
new list. The remaining projects will be funded in fiscal year 2005-2006.
FISCAL IMPACT:
No additional funding is being requested.
STAFF RECOMMENDATION:
Staff recommends approval of these additional drainage projects for inclusion into the
drainage maintenance priority list.
VOTE:
Supervisor Wray motion to approve staff recommendation
Motion Approved
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
2
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
2
EXHIBIT "B"
NEW PROJECTS
P-272 - P-297
PROJECT
P-272
OWNER:
Nora Weikel
5191 Wipledale Avenue
DESCRIPTION:
REGRADE DRAINAGE EASEMENT PROVIDING AN
OVERFLOW CHANNEL FOR STORMS GREATER THAN
100 YR.
ESTIMATED COST:
$6,000
TAX MAP:
#37.13-01-14
MAGISTERIAL DISTRICT:
CATAWBA
STATUS:
PROJECT
P-273
OWNER:
Eugene & Barbara Caton
3404 Greencliff Road
DESCRIPTION:
REPLACE EXISTING INADEQUATE STORM SEWER
ESTIMATED COST:
$55,000
TAX MAP:
#77.10-03-18
OWNER:
Edward & Elizabeth Siler
3409 Ashmead Drive
TAX MAP:
#77.10-03-25
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS:
PROJECT P-274
OWNER: Wayne & Audrey Simpson
4615 Vest Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL & STORM SEWER
ESTIMATED COST: $30,000
TAX MAP: #77.17-04-06
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS:
PROJECT
P-275
OWNER:
Barbara S. Roop
3424 Bunker Hill Dr.
DESCRIPTION:
INSTALL ADEQUATE STORM SEWER
ESTIMATED COST:
$25,000
TAX MAP:
#77.10-06-36
OWNER:
James & Catherine Paul
3426 Bunker Hill Dr.
TAX MAP:
#77.10-06-37
MAGISTERIAL DISTRICT:
CAVE SPRING
STATUS:
PROJECT
P-276
OWNER:
Michael & Gloria Jennings
5263 Cave Spring Lane
DESCRIPTION:
CONSTRUCT ADEQUATE CHANNEL/INSTALL ADDITIONAL
INLET
ESTIMATED COST:
$60,000
TAX MAP:
#76.19-01-30
MAGISTERIAL DISTRICT:
WINDSOR HILLS
STATUS:
PROJECT
P-277
OWNER:
William & Rita Brinner
4845 Keagy Road
DESCRIPTION:
STABILIZE EXISTING OUTFALL OF STORM SEWER SYSTEM
(WILL NEED DRAINAGE EASEMENT)
ESTIMATED COST:
$3,000
TAX MAP:
#67.18-02-09
OWNER:
Roy & Mary Gwyn
4843 Keagy Road
TAX MAP:
#67.18-02-10
MAGISTERIAL DISTRICT: WINDSOR HILLS
STATUS:
PROJECT P-278
OWNER: William & Heather A. Harris
6210 Buckland Mill Rd.
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $25,000
TAX MAP: #18.17-04-32
MAGISTERIAL DISTRICT: HOLLINS
STATUS:
PROJECT P-279
OWNER: Daniel A. LaPrade
3041 Merino Drive
DESCRIPTION: EVALUATE EXISTING STORM SEWER SYSTEM AND
INSTALL ADEQUATE STORM SEWER
ESTIMATED COST: $30,000
TAX MAP: #76.03-01-07
MAGISTERIAL DISTRICT: WINDSOR HILLS
STATUS.
PROJECT P-280
OWNER: Bobby & Shirley J. Cooper
637 Landfair Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $35,000
TAX MAP: #61.19-04-11
MAGISTERIAL DISTRICT: VINTON
STATUS:
PROJECT P-281
OWNER: Larry & Tracy Western
3927 Meadowlark Road
DESCRIPTION: REMOVE BERM AND DRAINAGE EASEMENT
ESTIMATED COST: $4,000
TAX MAP: #87.17-01-02
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS:
PROJECT P-282
OWNER: Leslie H. Stockton
7320 Crosstimbers Trail
DESCRIPTION: REPLACE INADEQUATE STORM SEWER
ESTIMATED COST: $18,000
TAX MAP: #26.20-02-58
MAGISTERIAL DISTRICT: HOLLINS
STATUS:
PROJECT P-283
OWNER: Charles & Peggy Aldridge
3310 Locust Grove Lane
DESCRIPTION: ESTABLISH SWALE
ESTIMATED COST: $5,000
TAX MAP: 55.10-01-07
MAGISTERIAL DISTRICT: CATAWBA
STATUS:
PROJECT P-284
OWNER: Leonard & Caryl Hatch
2739 Tanglewood Dr.
DESCRIPTION: CONSTRUCT STABLE CHANNEL
ESTIMATED COST: $40,000
TAX MAP: #87.14-04-13
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS:
PROJECT P-285
OWNER: Cindi West
5948 Merriman Road
DESCRIPTION: REGRADE REAR PROPERTY AND PROVIDE ADEQUATE
OUTFALL CHANNEL TO MERR-D,4AN ROAD
ESTIMATED COST: $4,000
TAX MAP: #87.17-04-04
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS:
PROJECT P-286
OWNER: Robert & Ann Draper
3001 Hillandale Avenue
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $6,000
TAX MAP: 4`68.18-02-18
MAGISTERIAL DISTRICT: WINDSOR HILLS
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTLMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT:
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGIS TERIAL DISTRICT
STATUS:
P-287
Theodore Sutton
2285 Donagale Drive
PROVIDE ADEQUATE CHANNEL
$8,000
#39.12-02-73
HOLLINS
P-288
Jill Trent
5367 Cave Spring Lane
STABILIZE EXISTING CHANNEL
$20,000
#76.19-01-19
WINDSOR HILLS
P-289
David & Joan Thomas
4015 Drake Circle
CONSTRUCT ADEQUATE CHANNEL
$3,500
#26.08-01-22
HOLLINS
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT:
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT:
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT:
STATUS:
P-290
Helen Beam
4922 Balsam Drive
STABILIZE EXISTING CHANNEL
$10,000
#87.05-04-26
CAVE SPRING
P-291
Haven & Nancy Shuck
5405 Canter Drive
REPAIR EXISTING PAVED FLUME
$10,000
#86.07-03-10
WD DSOR HILLS
P-292
Robert & Patricia Martin
2737 Tully Drive
REPLACE INADEQUATE STORM SEWER
$20,000
#36.20-01-03
CATAWBA
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT
STATUS:
P-293
Richard & Paula Gross
6465 Fairway View Trail
REPAIR EXISTING PAVED FLUME
$10,000
#66.04-01-35
WINDSOR HILLS
P-294
William & Mary King
1912 Bridle Lane
STABILIZE EXISTING CHANNEL
$20,000
#76.06-05-24
WINDSOR HILLS
P-295
Michael & Kathleen Perdue
4805 Huntridge Rd.
STABILIZE EXISTING CHANNEL
$25,000
#40.14-01-09
HOLLINS
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT
STATUS:
PROJECT
OWNER:
DESCRIPTION:
ESTIMATED COST:
TAX MAP:
MAGISTERIAL DISTRICT
STATUS:
P-296
Mark & Deborah Long
6512 Fairway Estates Dr.
STABILIZE EXISTING CHANNEL
$15,000
#66.04-01-08.03
WINDSOR HILLS
P-297
Christopher & Cheryl Shupe
6625 Old Farm Road
CHANNEL IMPROVEMENTS
$4500
#76.03-06-12
WINDSOR HILLS
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, DECEMBER 21, 2004
ORDINANCE 122104-7 AMENDING ARTICLE II, TAXES ON TANGIBLE
PERSONAL PROPERTY, CHAPTER 21-16, RETURNS, OF THE
ROANOKE COUNTY CODE TO CHANGE THE DATE OF FILING
TANGIBLE PERSONAL PROPERTY TAX RETURNS ON MOTOR
VEHICLES AND TRAILERS FROM THIRTY (30) DAYS TO SIXTY (60)
DAYS
WHEREAS, Title 58.1-3518 of the Code of Virginia (1950), as amended, requires
every taxpayer owning any property subject to personal property taxation on January 1
of any year to file a personal property tax return with the commissioner of the revenue
on or before May 1 of each year, except as otherwise provided by ordinance; and
WHEREAS, Section 21-17(a) of the Roanoke County Code provides that County
taxes on tangible personal property (except tangible personal property on motor
vehicles, trailers and boats) shall be due from and after January 1 and payable on or
before May 31 during the year for which it is assessed; and
WHEREAS, Title 58.1-3518.1 (A) of the Code of Virginia (1950), as amended,
establishes that a local governing body may provide for an alternative method of filing
personal property tax returns for motor vehicles, trailers and boats; and
WHEREAS, Title 58.1-3518.1 (B) of the Code of Virginia (1950), as amended,
provides that any jurisdiction which adopts an alternative method may require the owner
of a motor vehicle, trailer or boat to file a new personal property tax return whenever
there is: (i) a change in the name or address of the person or persons owning taxable
personal property; (ii) a change in the situs of personal property; (iii) any other change
affecting the assessment or levy of the personal property tax on motor vehicles, trailers
or boats for which a tax return has been filed previously; or (iv) any change in which a
person acquires one or more motor vehicles, trailers or boats and for which no personal
property tax return has been filed; and
WHEREAS, Title 58.1-3916 of the Code of Virginia (1950), as amended,
establishes that a local governing body may provide by ordinance the time for filing
tangible personal property tax returns and set penalties for failure to file returns in time;
and
WHEREAS, Section 21-16 (d) of the Roanoke County Code establishes that
returns of tangible personal property on motor vehicles and trailers shall be filed within
thirty (30) days of the occurrence of any of the following events, for the year for which
the tax is assessed:
(1) A change in the name or address of the person or persons owning taxable
personal property;
(2) A change in the situs of the taxable personal property;
(3) A change in which a person acquires one or more motor vehicles and for
which no personal property tax return has been filed; or
(4) Any other change affecting the assessment or levy of the personal property
tax on motor vehicles and trailers for which a tax return has been previously filed.
WHEREAS, Section 21-16 of the Roanoke County Code further provides that any
person who shall fail to file a return within thirty (30) days of the occurrences of any of
the changes described in subsections (1), (2), (3), or (4) shall, in addition to the tax to
be paid, be assessed a penalty of ten (10) percent of the tax due; and
WHEREAS, the Board finds that amending Section 21-16 (d) of the Roanoke
County Code to permit the change of the date for filing of tangible personal property tax
2
returns on motor vehicles and trailers with a situs or status occurrence from thirty (30)
days to sixty (60) days and by changing the time from which any penalty will be
assessed thereon from thirty (30) days to sixty (60) days is necessary and appropriate
for the assessment of tangible personal property on motor vehicles and boats; and
WHEREAS, the first reading of this ordinance was held on December 7, 2004,
and the second reading was held on December 21, 2004.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Article II, Taxes on Tangible Personal Property OF CHAPTER 21,
SECTION 21-16, Returns is amended to read and provide as follows:
Sec. 21-16. Returns.
(d) Returns of tangible personal property on motor vehicles and trailers shall be
filed within y (30) sixty (60) days of the occurrence of any of the following events, for
the year for which the tax is assessed:
(1) A change in the name or address of the person or persons owning taxable
personal property;
(2) A change in the situs of the taxable personal property;
(3) A change in which a person acquires one or more motor vehicles and for
which no personal property tax return has been filed; or
(4) Any other change affecting the assessment or levy of the personal property
tax on motor vehicles and trailers for which a tax return has been filed previously.
3
r
Any person who shall fail to file such return within U44y (30) sixty (60) days of the
occurrence of any of the changes described in subsections (1), (2), (3), or (4) shall, in
addition to the tax to be paid, be assessed a penalty of ten (10) percent of the tax due.
2. That this ordinance shall be in full force and effect from and after January
1, 2005.
On motion of Supervisor Church to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE: /
Brenda J. Hol on, CMC
Deputy Clerk
L!
cc: File
Circuit Court
Clifford R. Weckstein, Judge
William Broadhurst, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
James R. Swanson, Judge
Charles N. Dorsey, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Francis W. Burkart, III, Judge
Theresa A. Childress, Clerk
Gerald Holt, Sheriff
Paul Mahoney, County Attorney
Randy Leach, Commonwealth Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
John M. Chambliss, Jr., Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Diane D. Hyatt, Chief Financial Officer
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Rebecca Owens, Director, Finance
Betty McCrary, Director, Social Services
David Davis, Court Services
Elaine Carver, Director, Information Technology
Anne Marie Green, Director, General Services
Thomas S. Haislip, Director, Parks, Recreation & Tourism
William E. Driver Director, Real Estate Valuation
F. Kevin Hutchins, Treasurer
Nancy Horn, Commissioner of Revenue
5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-8 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for December
21, 2004, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Approval of minutes — December 7, 2004
2. Ratification and confirmation of committee appointments to the Blue Ridge
Behavioral Healthcare, Roanoke Valley Area Metropolitan Planning Organization
Community Advisory Committee (CAC), and the Roanoke County Planning
Commission (appointed by district)
3. Confirmation of committee appointments to the Citizens Advisory Committee for
the regional jail project
4. Request to adopt resolution canceling and rescheduling a meeting date of the
Board of Supervisors
._
$1,539,270.74 frern the Risk M
VehiGles
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the consent resolution with Item J-5
removed, and carried by the following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
cc: File
A COPY TESTE:
6"A 9. 4LAlr--
Brenda J. Ho ton, CMC
Deputy Clerk
P"
ACTION NO. A -122104-8.a
ITEM NO. J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 2004
AGENDA ITEM: Ratification and confirmation of appointments to the Blue
Ridge Behavioral Healthcare, Roanoke Valley Area
Metropolitan Planning Organization Community Advisory
Committee (CAC), and Roanoke County Planning Commission
(appointed by district)
SUBMITTED BY:
APPROVED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Blue Ridge Behavioral Healthcare
The Blue Ridge Behavioral Healthcare Board of Directors has appointed Ms. Dana Barnes
Lee to serve as a member at large for a three-year term which will expire on December 31,
2007. This appointment must be ratified by all five participating localities.
Roanoke Valley Area Metropolitan Planning Organization Community Advisory
Committee (CAC)
At the December 21, 2004, Board meeting, Supervisor Wray nominated Ted Grochowski to
serve on this committee and requested that confirmation of the appointment be placed on
the consent agenda. There is no term limit for this committee.
Roanoke County Planning Commission (appointed by district)
At the December 7, 2004, Board meeting, Supervisor McNamara nominated Al Thomason
to serve an additional four-year term which will expire on December 31, 2008.
STAFF RECOMMENDATION:
It is recommended that the above appointments to the Blue Ridge Behavioral Healthcare,
Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee
(CAC), and the Roanoke County Planning Commission be ratified and confirmed.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
cc: File
Blue Ridge Behavioral Healthcare File
Roanoke Valley Area Metropolitan Planning Organization
Citizens' Advisory Committee (CAC) File
Roanoke County Planning Commission File
2
Yes
No
Abs
Mr. McNamara
®
El
EJ
Mr. Church
®
F1
Mr. Wray
®
El
Mr. Altizer
®
El
R
Mr. Flora
®
El
El
cc: File
Blue Ridge Behavioral Healthcare File
Roanoke Valley Area Metropolitan Planning Organization
Citizens' Advisory Committee (CAC) File
Roanoke County Planning Commission File
2
ACTION NO. A -122104-8.b
ITEM NO. J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 2004
AGENDA ITEM: Confirmation of committee appointments to the Citizens
Advisory Committee for the regional jail project
SUBMITTED BY: Diane S. Childers
Clerk to the Board
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the December 7, 2004 meeting, there was a consensus of the Board to form a citizen's
advisory committee for the regional jail project. Each supervisor was asked to appoint two
citizens from his magisterial district to serve on this committee. There were no term limits
established.
Below are the names of the citizens who were appointed by the Board members:
Herman Lowe
Catawba District
Mark A. Layman
Catawba District
Pam Berberich
Cave Spring District
Dawn Erdman
Cave Spring District
Norman Gregory
Hollins District
Gary Jarrell
Hollins District
Don Davis
Vinton District
Charlie Greer
Vinton District
Steve Noble
Windsor Hills District
Elizabeth Abe
Windsor Hills District
STAFF RECOMMENDATION:
It is recommended that the above appointments to the Citizens Advisory Committee for the
proposed regional jail be confirmed.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
cc: File
Regional Jail Citizens' Advisory Committee File
2
Yes
No
Abs
Mr. McNamara
®
(]
0
Mr. Church
®
El
❑
Mr. Wray
®
❑
Mr. Altizer
®
F
Mr. Flora
®
El
D
cc: File
Regional Jail Citizens' Advisory Committee File
2
01
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-8.c CANCELING AND RESCHEDULING A
MEETING DATE OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY
WHEREAS, by Resolution 010504-1 the Board of Supervisors of Roanoke
County established a meeting schedule for calendar year 2004 which included an
organizational meeting of the Board to be held on Monday, January 3, 2005; and
WHEREAS, the Board has determined that their organizational matters can be
handled at the January 11, 2005 meeting; therefore, the organizational meeting
scheduled for January 3, 2005 can be cancelled; and
WHEREAS, § 2-102 e. provides for the manner in which the Board of
Supervisors may change the time and place of a regular meeting.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County as follows:
1. That the meeting scheduled for Monday, January 3, 2005, be, and hereby
is cancelled.
2. That the organizational meeting is rescheduled for Tuesday, January 11,
2005, at 2:30 p.m. at which time the Board will elect a Chairman and Vice Chairman
and establish a regular meeting schedule for calendar year 2005. A regular meeting of
the Board shall commence at 3:00 p.m.
3. That notice of this change shall be posted by the Clerk in a public location.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE:
Brenda J. H Iton, CMC
Deputy Clerk
cc: File
Paul Mahoney, County Attorney
o
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-9 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Flora to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE:
Brenda J. Ho ton, CMC
Deputy Clerk
cc: File
Closed Meeting File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004
RESOLUTION 122104-10 EXPRESSING THE APPRECIATION OF
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON
THE RETIREMENT OF D. DIANE HENSON, GENERAL
REGISTRAR, AFTER THIRTY YEARS OF SERVICE
WHEREAS, D. Diane Henson was first employed by Roanoke County on
October 30, 1974, as Assistant Registrar, and also served as Deputy Assistant General
Registrar and Acting Registrar; and
WHEREAS, Ms. Henson was appointed General Registrar by the Roanoke
County Electoral Board on June 1, 1996; and
WHEREAS, Ms. Henson retired from Roanoke County on December 1, 2004,
after thirty years and one month of service; and
WHEREAS, during Ms. Henson's tenure, the Registrar's Office experienced
many changes at the state level and she successful implemented these changes which
included advancing keypunched records into an effective statewide computer system,
and executing the provisions of the National Voter Registration Act of 1993 know as the
"Motor Voter Act"; and
WHEREAS, Ms. Henson was instrumental in Roanoke County being one of the
first localities in Virginia to purchase electronic voting equipment to comply with the Help
America Vote Act of 2002, and successfully completed the transition to the new
machines; and
WHEREAS, Ms. Henson always exhibited neutrality and professionalism in her
position and due to the many outreach programs established during the past thirty
years, the registered voters have increased from approximately 35,500 to 60,000; and
WHEREAS, Ms. Henson was a member of the Voter Registrar's Association of
Virginia and has served on various committees within that organization.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of
the citizens of Roanoke County, to D. DIANE HENSON for thirty years of capable, loyal
and dedicated service to Roanoke County; and
FURTHER, BE IT RESOLVED that the Board of Supervisors does express its
best wishes for a happy and productive retirement.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote.-
AYES:
ote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE:
6" q, , )7/70-�
Brenda J. H Iton, CMC
cc: File Deputy Clerk
Resolutions of Appreciation File
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 2004.
RESOLUTION 122104-11 APPROVING AND ADOPTING THE
SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN
FOR FISCAL YEARS 2005-2011 AND APPROVING THE
ALLOCATION OF FUNDS FOR FISCAL YEARS 2005-2006.
WHEREAS, a public hearing was held on December 21, 2004 to receive
comments for the adoption of the Secondary Road System Six -Year Construction Plan
for Roanoke County for Fiscal Years 2005-2011; and the adoption of the funding for
Fiscal Years 2005-2006; and
WHEREAS, the Board of Supervisors does hereby approve the adoption of the
Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal
Years 2005-2011 and allocation for Fiscal Year 2005-2006 as set out in the attached
Six -Year Secondary System Construction Plan.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly
attested to be forthwith forwarded to the Virginia Department of Transportation Salem
Residency Office along with a duly attested copy of the proposed Secondary Road
System Six -Year Construction Plan for Roanoke County for Fiscal Years 2005-2011 by
the Clerk to the Board.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
A COPY TESTE:
Brenda J. Hol on, CMC
Deputy Clerk
cc: File
Virginia Department of Transportation
Arnold Covey
I hereby certify that the foregoing is a true and correct copy of Resolution 122104-11 adopted by
the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday,
December 21, 2004.
Brenda J. Holton, Deputy Clerk
E
ACTION NO. A-122104-12
ITEM NO. S-1 (I)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 2004
AGENDA ITEM: Request to approve projects for fiscal year 2005-2006
Virginia Department of Transportation Revenue Sharing
Program
SUBMITTED BY: Arnold Covey
Director of Community Development
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Transportation (VDOT) annually provides localities the
opportunity to receive state matching funds for the construction, maintenance, and
improvement to primary and secondary roads in the state's highway system. The
Commonwealth of Virginia provides $15,000,000 for the matching program and limits
localities to $500,000 each. However, if fewer or more than 20 counties participate, our
share of money will be reduced/increased proportionately.
The Revenue Sharing Program for fiscal year 2005-2006 contains 13 projects totaling $1
million in improvement projects.
County and VDOT staff presented these projects with maps and justifications for inclusion
in the Revenue Sharing Program for fiscal year 2005-2006 at the November 16, 2004
Board of Supervisors work session.
Having received no requests to modify or change the priority list, staff is requesting the
Board to approve the priority list for the fiscal year 2005-2006 Revenue Sharing Program.
FISCAL IMPACT:
The funding will be shown in the Department of Community Development operating budget
for fiscal year 2005-2006.
ALTERNATIVES:
Approve the project list and authorize the County Administrator to sign the Letter of
Intent and defer appropriation of the funds ($500,000) until July 1, 2005.
2. Decline to participate in the Revenue Sharing Program for fiscal year 2005-2006.
STAFF RECOMMENDATION:
Staff recommends approval of alternative #1.
VOTE:
Supervisor Church motion to approve staff recommendation
Motion Approved
cc: File
Arnold Covey, Director, Community Development
Virginia Department of Transportation
2
Yes
No
Abs
Mr. McNamara
®
0
Mr. Church
®
D
Mr. Wray
®
7
Mr. Altizer
®
M
Mr. Flora
®
F-1
cc: File
Arnold Covey, Director, Community Development
Virginia Department of Transportation
2