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HomeMy WebLinkAbout1/11/2005 - Adopted Board RecordsI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2005 RESOLUTION 011105-1 ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2005 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 2005, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless otherwise advertised. Tuesday, January 11, 2005 at 3 pm Tuesday, January 25, 2005 at 3 pm and 7 pm Tuesday, February 8, 2005 at 3 pm Tuesday, February 22, 2005 at 3 pm and 7 pm Tuesday, March 8, 2005 at 3 pm Tuesday, March 22, 2005 at 3 pm and 7 pm Tuesday, April 12, 2005 at 3 pm Tuesday, April 26, 2005 at 3 pm and 7 pm Tuesday, May 10, 2005 at 3 pm Tuesday, May 24, 2005 at 3 pm and 7 pm Tuesday, June 14, 2005 at 3 pm Tuesday, June 28, 2005 at 3 pm and 7 pm Tuesday, July 12, 2005 at 3 pm Tuesday, July 26, 2005 at 3 pm and 7 pm Tuesday, August 9, 2005 at 3 pm Tuesday, August 23, 2005 at 3 pm and 7 pm Tuesday, September 13, 2005 at 3 pm Tuesday, September 27, 2005 at 3 pm and 7 pm Tuesday, October 11, 2005 at 3 pm Tuesday, October 25, 2005 at 3 pm and 7 pm Tuesday, November 15, 2005 at 3 pm and 7 pm Tuesday, December 6, 2005 at 3 pm Tuesday, December 20, 2005 at 3 pm and 7 pm 2. That the organizational meeting for 2006 shall be held on Tuesday, January 10, 2006 at 2:30 p.m. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2005 RESOLUTION 011105-2 OF APPRECIATION TO RICHARD C. FLORA FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2004 WHEREAS, Richard C. Flora served as Chairman of the Roanoke County Board of Supervisors during 2004; and WHEREAS, during Mr. Flora's term as Chairman, the County achieved a variety of accomplishments, including: ➢ Manufacturing and commercial developments resulting in more than $50 million dollars being invested in Roanoke County and leading to the creation of 500 new jobs for the community; and ➢ Existing business expansions in Roanoke County resulting in an estimated investment of over $13 million dollars and the creation of more than 150 new jobs; and ➢ Revising the County's five-year Community Plan to provide direction in decision making concerning land development, public services, and resource protection; and ➢ Awarding the contract for the new Public Safety Center, which will soon break ground, after effectively utilizing the Public Private Educational Facilities and Infrastructure Act (PPEA) process; and ➢ Working with Radford & Company, the National Parks Service, FRIENDS of the Blue Ridge Parkway, and the Western Virginia Land Trust to preserve 60 acres of scenic view -shed along the Blue Ridge Parkway in Roanoke County resulting in an award from the nonprofit organization, Scenic Virginia; and ➢ Dedicating the new Laurel Mountain Police Driving Center, a regional training facility that is the first of its kind in southwest Virginia; and ➢ Finalizing the creation of the Western Virginia Water Authority and participating in the inaugural celebration with the City of Roanoke; and ➢ Sharing in the 40" anniversary commemoration of Sister Cities program participation by Wonju, Korea, and the City of Roanoke, as part of a local delegation to Wonju, Korea; and ➢ Working with the School Board on the development and adoption of a series of formal fiscal policies to develop funding sources for needed capital projects and to fund future debt service for major projects for the County and Schools; and ➢ Roanoke County Schools being named a Gold Medal School District Winner by Expansion Management Magazine and selected as one of the Best 100 Communities for Music Education for the third consecutive year; and WHEREAS, Chairman Flora worked diligently during his term to represent the citizens of Roanoke County by promoting regional projects and initiatives to benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to Richard C. Flora for his service as Chairman during 2004 and for his belief in democracy and championing of citizen participation in local government. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer NAYS: None ABSTAIN: Supervisor Flora A COPY TESTE: &110' k "4) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ACTION NO. A-011105-3 ITEM NO. F- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 11, 2005 Appointments of Board Members to Committees, Commissions and Boards for 2005 Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of current Board Member committee assignments. The appointments which are specific to the Chairman and Vice Chairman are indicated on the attachment and committee assignments have been changed accordingly. The Board may make any desired modifications to the appointments. Many of the appointments are for specified terms and, whenever possible, changes to these appointments should be made at the expiration of the term. Below is listed information regarding several of the committees: • Liaisons to the Virginia Association of Counties (VACo): In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, the Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity; however, any Board member is eligible for appointment. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. • Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Accordingly, it is recommended that Chairman Altizer be appointed to this position. STAFF RECOMMENDATION: Staff recommends that the Board approve the 2005 committee assignments. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Committee File 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Committee File 2 ROANOKE COUNTY BOARD OF SUPERVISORS 2005 COMMITTEE APPOINTMENTS III MICHAEL W. ALTIZER • Fifth Planning District Regional Alliance (Chairman) • Roanoke Valley Economic Development Partnership (Chairman) • Virginia Association of Counties Liaison (Chairman) • Audit Committee • Roanoke County Cable Television Committee • Roanoke Valley -Alleghany Regional Commission Water Supply Policy Committee • Roanoke Valley Regional Cable Television Committee • Western Virginia Water Authority MICHAEL A. WRA Y • Virginia Association of Counties Legislative Contact (Vice -Chairman) • Social Services Advisory Board (4 -year term expires 8/1/06) • Roanoke Valley -Alleghany Regional Commission (3 -year term expires 6/30/07) • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization Alternate (3 -year term expires 7/1/05) JOSEPH B. CHURCH • Roanoke County Cable Television Committee (representing Catawba District) • Virginia's First Regional Industrial Facilities Authority - Alternate (4 -year term expires 7/1/06) RICHARD C. FLORA • Total Action Against Poverty Board of Directors (2 -year term expires 5/5/06). Mrs. Elizabeth Stokes, former Clerk of Circuit Court, is currently serving as his designee on this committee. • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization (3 -year term expires 7/01/05) • Virginia's First Regional Industrial Facilities Authority (4 -year term expires 7/1/06) • School Construction Committee (Chairman of this committee in his capacity as Director of Operations for Schools and not as a Board Member.) JOSEPH MCNAMARA • Audit Committee • Roanoke Valley -Alleghany Regional Commission (3 -year term expires 6/30/05) • School Construction Committee (appointed by the Board of Supervisors on 1/13/98) • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization (3 -year term expires 7/1/05) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2005 RESOLUTION 011105-4 AUTHORIZING THE EXECUTION OF RIGHT- OF-WAY PERMITS WITH THE NATIONAL PARK SERVICE (UNITED STATES DEPARTMENT OF INTERIOR) TO CROSS THE BLUE RIDGE PARKWAY WITH PUBLIC WATER AND PUBLIC SEWER LINES FOR THE PURPOSE OF SERVING THE REAL ESTATE OF RADFORD AND COMPANY (MASON'S CREST DEVELOPMENT, CAVE SPRING MAGISTERIAL DISTRICT) WHEREAS, in 2004 the County rezoned this property to Planned Residential Development, subject to certain conditions voluntarily proffered in Ordinance #022404-7 by Land Planning and Design Associates, Inc., et al.; and WHEREAS, this conditional rezoning would not become fully effective until a right-of-way permit was secured from the National Park Service (United States Department of Interior) to cross the Blue Ridge Parkway with public water and public sewer lines for the purpose of serving the real estate of Radford and Company (Mason's Crest Development, Cave Spring Magisterial District); and WHEREAS, the National Park Service has granted to the County temporary right-of-way permits for these purposes; and WHEREAS, these right-of-way permits are substantially similar to the right-of- way permit granted to the Town of Vinton to service the Wolf Creek Development in east Roanoke County in 1996 and Boone, Boone & Loeb, Inc. and Nicholas Beasley, et al. in 1997. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the terms and conditions of the right-of-way permits granted to Roanoke County by the National Park Service (United States Department of Interior) are hereby acknowledged and accepted. 2. That the County Administrator or his designee is hereby authorized to execute said right-of-way permit on behalf of Roanoke County and the Board of Supervisors, upon form approved by the County Attorney. Further, the County Administrator is hereby directed to take such actions or to execute such documents as may be necessary to implement the terms and conditions of this right-of-way permit. 3. That the County Administrator, or his designee, is authorized to execute such documents and take such actions as may be necessary to transfer these permits to the Western Virginia Water Authority so that this Authority can operate and maintain these public water and sewer improvements. 4. That this resolution shall take effective immediately upon adoption. On motion of Supervisor Wray to adopt the resolution with the amendment that language identifying "Mason's Crest Development, Cave Spring Magisterial District" be included in the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None APY TESTE: 9/710 , � - �/, &2z) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2005 RESOLUTION 011105-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 11, 2005, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes — December 21, 2004 2. Request from the Sheriff's Office to accept and appropriate a grant in the amount of $10,470 from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement Program 3. Request from the Fire and Rescue Department to accept and appropriate a grant in the amount of $1,000 from Wal-Mart Foundation for the purchase of safety education equipment 4. Ratification of the appointment of Kathryn Howe Jones, Assistant County Attorney, to the Community Policy and Management Team (CPMT) 5. Request to accept Sedgewick Drive into the State Secondary System 6. Request to allocate $2,307 from the State Compensation Board for equipment purchases for the Commissioner of Revenue and the Treasurer 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A OPY TESTE: 1/710, "�' IWIL� Diane S. Childers Clerk to the Board of Supervisors cc: File Richard Burch, Fire & Rescue Chief Rebecca Owens, Director, Finance Sheriff Gerald Holt John Chambliss, Assistant County Administrator Kathryn Howe Jones, Assistant County Attorney Arnold Covey, Director, Community Development Brent Robertson, Director, Management & Budget Nancy Horn, Commissioner of Revenue Kevin Hutchins, Treasurer FA ACTION NO. A -011105-5.a ITEM NO. K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 11, 2005 Request from the Sheriff's Office to accept and appropriate a grant in the amount of $10 470 from the Department of Criminal Justice Services, Federal Grant approved under the Criminal Improvement Program Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Justice 05-64226CR04, Record System The Sheriff's Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement program. This program will provide funds to purchase additional equipment that will further upgrade the Jail Management System and Document Imaging software. The grant was approved by letter on December 14, 2004, and is for a twelve month period from January 1, 2005 through December 31, 2005. FISCAL IMPACT: There is no fiscal impact. Matching funds are available in the Sheriffs Office budget. The grant is in the amount of $10,470.00 in federal funds and $3,490.00 local cash match for a total of $13,960.00 and requires no additional funding from the Board of Supervisors. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the awarded funds. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Sheriff Gerald Holt Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Sheriff Gerald Holt Rebecca Owens, Director, Finance 2 ACTION NO. A -011105-5.b ITEM NO. K-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2005 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate a grant in the amount of $1,000.00 from Wal-Mart Foundation for the purchase of safety education equipment SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Wal-Mart Foundation awarded the Fire and Rescue Department a grant in the amount of $1,000.00 to purchase safety education equipment. The equipment will be used for public education to promote home safety and fire safety for the citizens of Roanoke County. FISCAL IMPACT: None ALTERNATIVES: If the grant is not approved, the Fire and Rescue Department will be unable to purchase the equipment. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the grant from Wal-Mart Foundation in the amount of $1,000.00 into the Fire and Rescue Department budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Richard Burch, Jr., Fire & Rescue Chief Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® F -I F -I Mr. Church ® ❑ El Mr. Wray ® ❑ 1-1 Mr. Flora ® El Mr. Altizer ® n cc: File Richard Burch, Jr., Fire & Rescue Chief Rebecca Owens, Director, Finance 2 ACTION NO. A -011105-5.c ITEM NO. K-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2005 AGENDA ITEM: Ratification of the appointment of Kathryn Howe Jones, Assistant County Attorney, to the Community Policy and Management Team (CPMT) SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Community Policy and Management Team (CPMT) is the oversight group that administers the funding of cases under the Comprehensive Services Act for at -risk children and families. The State requires representatives to this team who are senior staff or directors of the following departments: Social Services, Health, Court Service Unit, Schools, Community Services Board (Blue Ridge Behavioral Health Care), a private provider, and a parent advocate. Additionally, the Roanoke County team chose to add representation from the Police Department, Administration, Finance, and the County Attorney's offices to obtain a broader perspective in administering this program. Kathryn Howe Jones, the new Assistant County Attorney, will replace Joe Obenshain as the County Attorney's representative to the CPMT. Ms. Jones is now working with the Department of Social Services for cases involving juveniles and will be a good representative for this program. Ms. Jones has been approved by the CPMT in accordance with their by-laws and is presented to the Board of Supervisors for ratification. STAFF RECOMMENDATION: Staff recommends ratification of the appointment of Kathryn Howe Jones to represent the County Attorney's Office on the Roanoke County CPMT. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File John Chambliss, Assistant County Administrator Kathryn Howe Jones, Assistant County Attorney 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File John Chambliss, Assistant County Administrator Kathryn Howe Jones, Assistant County Attorney 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 11TH DAY OF JANUARY 2005 ADOPTED THE FOLLOWING: RESOLUTION 011105-5.d REQUESTING ACCEPTANCE OF SEDGEWICK DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Moved by: Supervisor Altizer Seconded by: None Required Yeas: Supervisors, McNamara, Church, Wray, Flora, Altizer Nays: None A opy Teste: �k Diane S. Childers, Clerk Roanoke County Board of Supervisors cc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File I hereby certify that the foregoing is a true and correct copy of Resolution 011105-5.d adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, January 11, 2005. Brenda J. Holton, Deputy Clerk 3 g ƒ / CLCL e ƒ: [ \ ) \ =) 2 } c . \ 7 3 g IL CLCL ƒ: \ =) \ \ } � f _ • _ . . ) ({ cc 3 2 =# } . / e » ƒ , _ S - t e - t s O < , p / ; - _ - / � § » ° < O } } . 41 \ l \ \ E ~ \ w G, ` • n '- - ° } 4 } 2 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ---� JA 3.46 Ac. \ TAX MAP NO, Length: 0.1703 Miles No. of Homes Served: 20 96.07 SCALE: 1 "=200' ok PLAT SHOWING 04 4o `�a Acceptence of Sedgewick Drive into the Virginia Department of Transportation Secondary System J PREPARED BY.' ROANOKE COUNTY CEPA RTME'NT OF COMMUN[TY DF7VELOPME[VT DATE: __ 11-22—a4 _ ACTION NO. A -011105-5.e ITEM NO. K-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2005 AGENDA ITEM: Request to allocate $2,307 from the State Compensation Board for equipment purchases for the Commissioner of Revenue and the Treasurer SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: For FY04, the State Compensation Board had unspent funds remaining in its expenditure budget and Governor Warner approved the Compensation Board's request to re - appropriate these carryover balances to FY05. As such, additional funds are available for reimbursement of equipment purchases in the Commissioner of Revenue's office and the Treasurer's office. These equipment purchases were requested in the FY04-05 Compensation Board budget from both the Commissioner and the Treasurer, but were not approved in the final state budget. The breakdown of the request and reimbursement is as follows: The County match for these purchases is included in the current FY04-05 budget for both the Commissioner of Revenue and the Treasurer as the result of rollover appropriations approved by the Board of Supervisors in November, 2004. Total Cost Local Match Comp Board Treasurer PC Replacement $2,766 $1,844 $922 Comm. of Rev. PC Replacement $4,155 $2,770 $1,385 Total $2,307 The County match for these purchases is included in the current FY04-05 budget for both the Commissioner of Revenue and the Treasurer as the result of rollover appropriations approved by the Board of Supervisors in November, 2004. FISCAL IMPACT: The appropriation will increase General Fund revenues by $2,307 and increase the General Fund expenditures by $2,307. The local match is already included in the current year's budget. STAFF RECOMMENDATION: Staff recommends acceptance of State Compensation Board revenues of $2,307, and the appropriation of $922 to the Treasurer and $1,385 to the Commissioner of Revenue for equipment purchases. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Brent Robertson, Director, Management & Budget Nancy Horn, Commissioner of Revenue Kevin Hutchins, Treasurer Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Brent Robertson, Director, Management & Budget Nancy Horn, Commissioner of Revenue Kevin Hutchins, Treasurer Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2005 RESOLUTION 011105-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A PY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. A-011105-7 ITEM NO. T-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2005 AGENDA ITEM: Request to obtain an option for the acquisition of land for the location of a regional jail facility and authorization to conduct the required testing of the site SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: would like to extend my thanks to the members of the Citizens' Advisory Committee for their time spent visiting and evaluating the 18 potential sites. As noted in the staff report, the Higginbotham Farms site consistently ranks the highest when comparing evaluations from the Citizens Committee, the Jail Study Group, and staff recommendations. I support the staff recommendation to proceed with securing an option on the Higginbotham Farms site in order to conduct the necessary testing required to submit our application to the Department of Corrections by March 1, 2005. Should this site become disqualified, staff will return to the Board for authorization to proceed with the next highest ranked site. Regardless of the site selected, we will work closely with neighbors, the community and any interested groups to ensure that their concerns are addressed. SUMMARY OF INFORMATION: Staff has previously forwarded to the Board of Supervisors a matrix ranking the identified properties under consideration for the location of a regional jail facility. The Jail Study Group comprised of the Sheriff, Administrative Official, and Chief Corrections officials of the City of Salem, Roanoke County, Franklin County, and Montgomery County evaluated the sites and recommended the Higginbotham Farms site in the Dixie Caverns area of Roanoke County as the preferred site, followed by the Horn site and the Newbern site. A map of the Higginbotham Farms site is attached as Exhibit A. The Board of Supervisors then appointed a Citizens' Advisory Committee composed of two representatives from each magisterial district who also viewed the sites and ranked them. The Citizens' Committee used two methodologies to rank the sites and forwarded the following recommendations to the Board: A. The first process used a matrix with the same categories established by the Jail Study Group, but with revised weights as determined by the Citizens' Advisory Committee. The top three ranked sites under this methodology were: (1) Higginbotham site; (2) Horn site; and (3) Newbern site. B. The second method was a listing of the site ranked number 1 by the individual members. This method ranked the top three sites as follows: (1) CRT - 5 votes; (2) Higginbotham site - 4 votes; and (3) Horn site - 1 vote. Any of the sites under consideration for this project will require a rezoning, a Special Use Permit, a Section 2232 review, as well as first and second readings of ordinances when the actual purchase is to be made; therefore, many opportunities for public input remain before the final use of the property is completed. At the November 16, 2004 meeting, the Board of Supervisors authorized the County Administrator to negotiate options on up to five properties and bring the results back to the Board of Supervisors to approve. Considering all of the recommendations from the Jail Study Group and the Citizens' Advisory Committee, the Higginbotham site has consistently been identified as one of highest rated sites. Staff respectfully requests that the Board of Supervisors consider these recommendations and authorize the obtaining of the option on the Higginbotham site so that the requisite testing (environmental and geotechnical) may be conducted. This will allow staff to submit the application to the Department of Corrections prior to March 1, 2005 to be included in the upcoming funding cycle. Should the chosen site become disqualified or need to be changed, staff will come back to the Board with a proposal to move to the next highest ranked site. Once another site has been approved, an amendment to the application can be filed with the Department of Corrections at a later date with the corresponding adjusted cost projections for developing that site. The estimated cost for the required testing are $ for the environmental testing and $ for the geotechnical testing. The dollar costs for the testing and the option agreement will be available at the Board meeting on Tuesday. The following individuals will be present at the meeting to respond to questions on this matter: Ron Elliott and Brooks Ballard, Virginia Department of Corrections; Dan Bolt, Architect with Hayes, Seay, Mattern & Mattern; Gerald Holt, Roanoke County Sheriff; and John M. Chambliss, Jr., Assistant County Administrator. FISCAL IMPACT: An appropriation in the amount of $ from the County Minor Capital Fund will be needed to secure the option so that the County may enter the property and to cover the cost of conducting the necessary testing. The partner localities will share in the cost of the purchase of land, testing, capital construction, and related debt service on the basis of 2 the pro -rata share of beds needed or upon such other method as may be agreed upon by a future Jail Authority. STAFF RECOMMENDATION: Staff recommends that the County Administrator be authorized to obtain an option for the Higginbotham site, on form approved by the County Attorney, and that the sum of $ be appropriated from the County Minor Capital Fund to secure said option for the purchase of the land and to appropriate funding so that the requisite testing may be accomplished under the supervision of HSMM. As noted above, dollar amounts will be available at the Board meeting. VOTES: Supervisor Wray amended motion to further study the feasibility of the existing jail location with an option on the Higginbotham site for an independent cost study and report back to the Board by April 1, 2005, before anything is purchased and to exclude the Center for Research and Technology (CRT) from the list of possible sites. Motion Approved Supervisor Flora moved to appropriate an amount not to exceed $250,000 from the County's Minor Capital Fund to conduct the required tests and studies for the proposed regional jail, to include the Higginbotham Farms site and the existing Roanoke County jail. Motion approved Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ❑ ® ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ Supervisor Flora moved to appropriate an amount not to exceed $250,000 from the County's Minor Capital Fund to conduct the required tests and studies for the proposed regional jail, to include the Higginbotham Farms site and the existing Roanoke County jail. 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