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HomeMy WebLinkAbout3/8/2005 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 2005 RESOLUTION 030805-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF C. DENNIS FISHER, FIRE AND RESCUE DEPARTMENT, AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, C. Dennis Fisher was first employed by Roanoke County on May 4, 1977 as a firefighter, and advanced to the rank of Captain; and WHEREAS, Captain Fisher retired from Roanoke County on February 1, 2005, after twenty-seven years and nine months of services; and WHEREAS, Captain Fisher was instrumental in Roanoke County being a lead agency for a state regional hazardous materials team when this program was instituted in the 1980's and continued serving as a team leader the entire time the County participated through 1991; and WHEREAS, Captain Fisher completed the FEMA Emergency Management Professional Development Series (PDS) Program, receiving a PDS certificate which is accomplished through classes delivered through the Virginia Dept of Emergency Management (VDEM) and independent study courses through the Federal Emergency Management Institute (EMI); and WHEREAS, Captain Fisher has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Captain Fisher has served with professionalism and integrity and has been instrumental in improving the quality of life for the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to C. DENNIS FISHER for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Flora, Wray NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: hj�9.2 � I "Ani Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 2005 RESOLUTION 030805-2 AUTHORIZING THE FOURTH AMENDMENT TO ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS USE AGREEMENT WHEREAS, the parties hereto entered into the Roanoke Valley Resource Authority Members Use Agreement dated October 23, 1991 (the "Members Use Agreement"), as amended by First Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated as of June 1, 1992, Second Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated December 2, 1996, and Third Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated February 1, 1999, among the Authority, the County, the City, and the Town under which the Authority agreed to acquire, construct and equip a regional waste disposal system consisting of a landfill and transfer station and related structures and equipment, and to provide financing therefor in order to dispose of all nonhazardous solid waste delivered to the System by or on behalf of the County, the City and the Town (collectively, the "Charter Members"); and, WHEREAS, the parties desire to amend the Members Use Agreement to allow the Authority to issue permits to entities to sponsor and conduct a Household Hazardous Waste Collection Day event at the Hollins Road Transfer Station site up to 3 times per calendar year and otherwise in compliance with applicable law. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Approval of Amendment. The Board of Supervisors hereby approves the Fourth Amendment in substantially the form attached to this Resolution as Exhibit A. The County Administrator and such officers and agents as he may designate are authorized and directed to execute and deliver the Fourth Amendment and the Clerk to the Board of Supervisors is authorized to seal and attest the Fourth Amendment with such changes as such officers deem appropriate to carry out the purposes expressed therein. 2. Effective Date. This Resolution shall take effect immediately. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Flora, Wray NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: . d1je, W j Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Paul Mahoney, County Attorney John Hubbard, Executive Director, Roanoke Valley Resource Authority 2 kT Exhibit A FOURTH AMENDMENT TO ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS USE AGREEMENT This Fourth Amendment to Roanoke Valley Resource Authority Members Use Agreement (the "Fourth Amendment") is made as of , by and among the Roanoke Valley Resource Authority, as successor to the Roanoke County Resource Authority (the "Authority"), the County of Roanoke, Virginia, the City of Roanoke, Virginia, and the Town of Vinton, Virginia, each of which are political subdivisions of the Commonwealth of Virginia. RECITALS WHEREAS, the parties hereto entered into the Roanoke Valley Resource Authority Members Use Agreement dated October 23, 1991 (the "Members Use Agreement"), as amended by First Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated as of June 1, 1992, Second Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated December 2, 1996, and Third Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated February 1, 1999, among the Authority, the County, the City, and the Town under which the Authority agreed to acquire, construct and equip a regional waste disposal system consisting of a landfill and transfer station and related structures and equipment, and to provide financing therefor in order to dispose of all nonhazardous solid waste delivered to the System by or on behalf of the County, the City and the Town (collectively, the "Charter Members"); and, WHEREAS, the parties desire to amend the Members w the and conduct a Household Hazardous Waste conductWaste Authority to issue permits to entities to sponsor Collection Day event at the Hollins Road Transfer Station site up to 3 times per calendar year and otherwise in compliance with applicable law. In consideration of the foregoing, the Authority and the Charter Members each agree as follows: ARTICLE I Amendment 1. The Members Use Agreement is hereby amended to provide, that notwithstanding any other term or provision to the contrary, and for as long as the Series 1992, 1998, and 1999 Revenue Bonds are outstanding under the Indenture of Trust, upon the affirn-iative vote of all City and County representatives on the Authority, the Authority shall be authorized to sponsor or to issue an appropriate permit to an entity to sponsor and conduct a Household Hazardous Waste Collection Day event at the Hollins Road Transfer Station site up to 3 times per calendar year and otherwise in compliance with applicable law, and such pen -nit may allow for participation by properly authorized residents of jurisdictions other than the Charter Member jurisdictions and to include such other terms and conditions as deemed by the Authority to be in its best interests. ARTICLE II Miscellaneous 2.1 Severability of Invalid Provisions. If any clause, provision or section of this Fourth Amendment is held to be illegal or invalid by any court, the invalidity of the clause, provision, or section will not affect any of the remaining clauses, provisions or sections, and this Fourth Amendment will be construed and enforced as if the illegal or invalid clause, provision, or section had not been contained in it. 2.2 Counterparts. This Fourth Amendment may be executed in any number of counterparts, each of which, when so executed and delivered, will be an original, and the counterparts taken together will constitute one and the same instrument. 2.3 Governing Law, This Fourth Amendment shall be governed by the laws of the Commonwealth of Virginia. 2.4 Amendments. This Fourth Amendment may be amended only in accordance with the provisions of the Members Use Agreement. IN WITNESS WHEREOF, the parties have caused this Fourth Amendment to be executed as of the date above written. [signature blocks] AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 2005 RESOLUTION 030805-3 ADOPTING A REVISED SCHEDULE OF AMBULANCE TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Supervisors enacted a Fee for Services ordinance as an addition to the Roanoke County Code on May 22, 2001, which established the legal structure for providing emergency medical transport services and accompanying fees as provided for by the Code of Virginia; and WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2 Administration of the Roanoke County Code, provides that the Board of Supervisors, by resolution, may establish reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the County Administrator and the Chief of Fire and Rescue; and WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001, which resolution was revised on March 26, 2002 by Resolution 032602-2, and on March 25, 2003 by Resolution 032503-8, upon the joint recommendation of the County Administrator and the Chief of Fire and Rescue for the establishment of reasonable fees for the provision of various levels of emergency medical services, including mileage fees for vehicles; and WHEREAS, the U. S. Department of Health and Human Services has issued regulations, effective April 1, 2002, which establish a fee schedule for the payment of ambulance services under the Medicare program based upon specific codes or categories of ambulance services which must be complied with to receive Medicare reimbursements. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: Advanced Life Support (ALS) 1 Emergency $330.00 Advance Life Support (ALS) 2 Emergency $475.00 Basic Life Support (BLS) Emergency $280.00 Mileage: $9.00 per mile with a maximum charge of $75.00. 2. No recipient of ambulance service who cannot afford to pay the ambulance transport fees will be required to do so. 3. This resolution shall be in full force and effect on and after April 1, 2005. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Flora, Wray NAYS: None ABSENT: Supervisor Altizer A OPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Richard Burch, Chief of Fire and Rescue Rebecca Owens, Director, Finance 2 ACTION NO. A-030805-4 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request approval of funding in the amount of $155,000 to purchase and implement an Emergency Medical Services (EMS) Data Reporting System SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Currently, information regarding EMS calls is completed by a written method and couriered to the fire administration office on a daily basis. Data entry is completed twice for each form and then forwarded to the Virginia Office of EMS to meet reporting requirements mandated by the State of Virginia. The same form is photocopied and the original form is couriered to the third party billing agency to generate the appropriate insurance claims for ambulance transport fees. Once this process is complete, the original form has to be returned to its originating agency resulting in down time and costs associated with hand - carrying these forms to many different locations. Creating further complications, effective July 2004, the Federal government's Medicare program instituted stringent requirements for submission of Medicare reimbursement claims. Roanoke County has the potential to loose approximately $300,000 per year if we are unable to electronically submit medical reports to Medicare. By implementing this system, data could be entered by the responders and transmitted electronically from the originating agency to the fire administration office for Medicare compliance, HIPAA compliance, and quality assurance issues. This information can also be electronically transmitted to the third party billing agency resulting in a more accurate billing to insurance companies for the citizens and the electronic transfer of files to the Virginia State Office of EMS to meet their requirements. FISCAL IMPACT: The total amount of the system is projected to be $185,000. The Fire and Rescue department will allocate $30,000 from their existing budget to apply to this purchase. An additional $155,000 would need to be appropriated from the Minor Capital Fund to the Fire and Rescue Department to purchase the hardware and software to implement an EMS Data Reporting System. ALTERNATIVES: Without the approval of $155,000 in funding, the Fire and Rescue Department would be unable to complete the purchase and implement the EMS Data Reporting System resulting in non-compliance and loss of revenue. STAFF RECOMMENDATION: Staff recommends appropriating $155,000 from the Minor Capital Fund. This amount will be combined with the department's existing budget allocation of $30,000 to purchase and implement the EMS Data Reporting System which will result in efficiency, increased collections, and compliance with Federal regulations. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ❑ ❑ cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 2005 RESOLUTION 030805-5 APPOINTING JOHN MURPHY AS ZONING ADMINISTRATOR FOR ROANOKE COUNTY WHEREAS, §15.2-2286.A.4 of the Code of Virginia provides for the appointment or designation of a zoning administrator to administer and enforce the localities zoning ordinance; and WHEREAS, §30-5 of the Roanoke County Code lists the powers, duties and responsibilities of the zoning administrator; and WHEREAS, on June 12, 2001, the Board of Supervisors authorized the appointment of David Holladay as Interim Zoning Administrator. NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of Roanoke County, as follows: 1. That it rescinds the appointment of David Holladay as Interim Zoning Administrator. 2. That it appoints John Murphy as Zoning Administrator for Roanoke County. 3. That the Zoning Administrator is authorized to designate such deputy or assistant zoning administrators as he may deem appropriate to assist in the administration and enforcement of the Roanoke County Zoning Ordinance. 4. That this resolution shall be effective immediately upon its adoption. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Flora, Wray, NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: A17', 0 J (� . �L Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Joe Sgroi, Director, Human Resource Department E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 2005 ORDINANCE 030805-6 TO ACCEPT THE CONVEYANCE OF APPROXIMATELY 0.2785 ACRES OF UNIMPROVED REAL ESTATE FRONTING ON PLEASANT HILL DRIVE FROM THE ROANOKE COUNTY SCHOOL BOARD TO THE BOARD OF SUPERVISORS AND TO CONVEY SAME TO THE COMMONWEALTH OF VIRGINIIA FOR ROAD IMPROVEMENTS WHEREAS, as part of the construction of Hidden Valley High School it was necessary to realign Pleasant Hill Drive; therefore, for the purpose of location and construction or other improvements to Pleasant Hill Drive, the County School Board of Roanoke County acquired certain portions of land for right-of-way purposes; and WHEREAS, at their meeting on January 26, 2005, the County School Board declared the above-mentioned portions of land acquired for right-of-way purposes to be surplus property, thus allowing the Board of Supervisors to obtain ownership of the property upon approval of this ordinance and recordation of a deed; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance will be held on February 22, 2005, and the second reading will be held on March 8, 2005. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition from the County School Board of Roanoke County of approximately 0.2785 acres of real estate for purposes of location and construction or other improvements of Pleasant Hill Drive as shown on plats entitled "PLAT FOR ROANOKE COUNTY SCHOOL BOARD FROM RECORDS AND FROM PARTIAL FIELD SURVEY SHOWING ... AREA TO BE DEDICATED FOR RIGHT-OF-WAY PURPOSES (226.5 SQ.FT., 0.005 AC.) (TAX PARCEL 86.08-4-30) SITUATED ALONG PLEASANT HILL DRIVE" (DB 1672, PG 1100) and "RESUBDIVISION PLAT FOR THE SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA,. . . . DEDICATING 0.2735 ACRE TO VIRGINIA DEPARTMENT OF TRANSPORTATION FOR STREET WIDENING CREATING HEREON LOT A - 0.3548 ACRE" dated July 28, 2004 (Instrument #2004-15777, PB 28, PG 38), is hereby authorized and approved. 2. That the conveyance of the above-mentioned real estate to the Commonwealth of Virginia for the above-mentioned purposes is hereby authorized and approved. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Flora, Wray NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: L In'A Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation 2 cc: File Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Charles N. Dorsey, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Francis W. Burkart, III, Judge Theresa A. Childress, Clerk Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance Betty McCrary, Director, Social Services David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue 3 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 2005 ORDINANCE 030805-7 AMENDING DIVISION 3. COURTHOUSE PARKING LOT OF ARTICLE III. PARKING OF CHAPTER 12. MOTOR VEHICLES AND TRAFFIC OF THE ROANOKE COUNTY CODE TO PROVIDE FOR A NEW SECTION 12-76. AUTHORIZATION TO REMOVE VEHICLES WHEREAS, § 46.2-1221 of the Code of Virginia grants authority to counties by ordinance to regulate parking on county -owned or leased property; and WHEREAS, the Roanoke County Code does not specifically authorize the removal or towing of vehicles parked in violation of the County Code at the courthouse parking lot; and WHEREAS, the power to remove vehicles from the courthouse parking lot is critical to public safety and the security of the courthouse parking lot; and WHEREAS, the first reading of this ordinance was held on February 22, 2005; and the second reading was held on March 8, 2005. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Division 3. Courthouse Parking Lot of Article III. Parking of Chapter 12. Motor Vehicles and Traffic is hereby amended by the addition of a new section, Section 12-76, authorization to remove vehicles as follows: Section 12-76. Any vehicle parking in violation of this chapter may be moved or caused to be removed by the Sheriff, or any person deputized by the Roanoke County Sheriff to enforce the provisions of this ordinance, from the present location of the vehicle to 1 another area of the courthouse parking lot or such other location as the Sheriff designates. Any vehicle so moved or removed shall be released to the owner or operator thereof upon proper identification by that person and payment of the costs of removing the vehicle. Neither the County nor the Sheriff shall be liable for any damages to the removed vehicle which might result from the act of removal unless such damages resulted from the gross negligence of the County or the Sheriff in such removal. 2. That this ordinance shall take effect from and after the date of its adoption. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Flora, Wray NAYS: None ABSENT: Supervisor Altizer A PY TESTE: fl 16 j A - (11 �L) Diane S. Childers, CMC Clerk to the Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 8, 2005 RESOLUTION 030805-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 8, 2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of minutes — February 22, 2005 2. Request from schools to appropriate funds in the amount of $8,850 for the federal refugee school impact grant 3. Request from schools to appropriate grant funds in the amount of $5,000 from the State Farm Good Neighbor Service Learning Initiative 4. Request from schools to appropriate grant funds in the amount of $12,655 from Pepsi 5. Request to accept Gavin Circle into the Virginia Department of Transportation Secondary System 6. Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $4,500 from the Virginia Department of Fire Programs for the purchase of computers for the Roanoke Valley Regional Fire/EMS Training Center 7. Request from Fire and Rescue Department to accept and appropriate competitive grant funds in the amount of $30,000 from the Department of Homeland Security for the purchase of radio equipment 8. Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $15,250 from the Virginia Department of Fire Programs for the renovation/repair of the burn building located at the Roanoke Valley Regional Fire/EMS Training Center 9. Request to accept and appropriate grant funds in the amount of $190,865 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Flora, Wray NAYS: None ABSENT: Supervisor Altizer A C PY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Rebecca Owens, Director, Finance Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Joni Poff, Associate Director, English, Title I, ESL Michele Dowdy, Coordinator of Guidance Services Dr. Marty Misicko, Associate Director of Transportation & Operations Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Richard Burch, Chief of Fire & Rescue Daniel O'Donnell, Assistant County Administrator Betty McCrary, Director, Social Services David Davis, Director, Court Service Unit 2 ACTION NO. A -030805-8.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request from schools to appropriate funds in the amount of $8,850 for the federal refugee school impact grant SUBMITTED BY: Mrs. Joni Poff Associate Director, English, Title I, ESL APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The refugee school impact grant is a federal grant that supports educational programs for students enrolled in our division that we have identified as being refugees. This grant allows the district to offer support to students and their families with the goals of assisting in a smooth transition to our community and of becoming proficient in the reading, writing, listening, and speaking of English. Roanoke County Public Schools has been awarded $8,850. FISCAL IMPACT: The instruction budget will be increased by $8,850. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of the appropriation of funds in the amount of $8,850 for the federal refugee school impact grant. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Mrs. Joni Poff, Associate Director, English, Title I, ESL Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ❑ ❑ cc: File Mrs. Joni Poff, Associate Director, English, Title I, ESL Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -030805-8.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request from schools to appropriate grant funds in the amount of $5,000 from the State Farm Good Neighbor Service Learning Initiative SUBMITTED BY: Mrs. Michele Dowdy Coordinator of Guidance Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools currently collaborates with Family Service of Roanoke Valley to implement both school-based and after school service learning opportunities for our students. The service work of our students has made a positive impact in our community. Roanoke County Schools, working together with Family Service, is piloting the concept of helping the elderly live more safely. State Farm and Youth Service America support our efforts by providing a $5,000 grant to fund this pilot project. The program will not only benefit the elderly, it will also benefit academically at -risk students. The project targets middle school students, the majority of whom are economically disadvantaged and/or disabled high risk youth. By building on student's strengths, our school system can reduce the likelihood of negative developmental outcomes. FISCAL IMPACT: The amount of the grant award is $5,000. There is no in-kind match required and no additional money is required to be expended. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval and appropriation of grant funds in the amount of $5,000 from State Farm and Youth Service America. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Mrs. Michele Dowdy, Coordinator of Guidance Services Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ❑ ❑ cc: File Mrs. Michele Dowdy, Coordinator of Guidance Services Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -030805-8.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request from schools to appropriate grant funds from Pepsi in the amount of $12,655 SUBMITTED BY: Dr. Marty Misicko Associate Director of Transportation and Operations APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The School Board entered into a contract with Pepsi to provide vending services to Roanoke County Schools. As a part of that contract, Pepsi agreed to support several programs include "Safe and Drug Free Schools". The Transportation Department applied for a grant to put cameras on buses. Pepsi approved $11,550 to install ten (10) cameras. The Guidance Department applied for a grant to print charts and stickers utilizing a critical incident color code system. Pepsi approved $1,105 to fund the purchase of charts and critical incident color code stickers. The Transportation Department has used bus cameras for approximately ten years. The cameras have proven to reduce student misconduct on the buses. The Roanoke County Public Schools utilizes a critical incident color code system when an event occurs that requires individuals in a school to seek safety. The color code is reproduced on charts and a sticker that is placed on staff identification badges. This enables school employees with easy accessibility to code directions in case a violent or safety incident occurs during school hours. FISCAL IMPACT: Pepsi has approved $11,550 for bus cameras and $1,105 to fund the purchase of critical incident color code stickers and charts. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval and appropriation of grant funds from Pepsi in the amount of $12,655. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Dr. Marty Misicko, Associate Director of Transportation and Operations Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ❑ ❑ cc: File Dr. Marty Misicko, Associate Director of Transportation and Operations Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 8th DAY OF MARCH 2005, ADOPTED THE FOLLOWING: RESOLUTION 030805-8.d REQUESTING ACCEPTANCE OF GAVIN CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form SR -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Moved by: Supervisor Flora Seconded by: None Required Yeas: Supervisors McNamara, Church, Flora Wray Nays: None Absent: Supervisor Altizer A Popy Teste: 41j�j � 2) Diane S. Childers, CMC Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File I hereby certify that the foregoing is a true and correct copy of Resolution 030805-8.d adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, March 8, 2005. Brenda J. Holton, Deputy Clerk ao b ru® J//S/ TE F;-:5-ALEM ROANOKE COUNTY 'FICINITY MAP, ljw, /,o' R/t5 ,RA5 A) UU LOT 2 LOT 3 LOT 4 0,234 AC. 0.241 AC. 0.245 AC. 30' M. 15' P.U_ F A ptlAy- BE, GAVIN CIRCLE 48.56 70.12" - - - — — L5 P p10 LV 0 LOT 13 LOT 12 0.360 AC 0.237 AC. 40RIW T I 'ENT A IN .5 70.12' 78 _22' LOT 5 0.209 AC. LOT 6 0.395 AC. NEW io' WOE _GAs EASEMENT--\ 40.25' It 000%,�T_ _.- , 5 _4 gi LOT 7 0.516 AC. A, 7 . . . . . . . . . . . C6 LOT 8 1P 0.455 AC. 'D < J, N 'co o LOT 10 LOT 9 M 0.261 AC. 0.246 AC. 0 0j 33NEW PRIVATE I - �2 LOT 11 STORY DRAIN 0.261 AC. EASEMENT 9- PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION LENGTH RIGHT OF WAY (ROADWAY WIDTH SERVICE L Wes I Feet Feet Houses Gavin Circle - from west intersection of 0.07 40 28 13 Texas Hollow Road Route 641) to its cul-de-sac _ Parker Estates p,o.��NoKE COUNT Y e Virginia Department 'Acceptance of Gavin Circle into th .D.F_R�_R THDrT -Q.F of Trai -isportation Secondary System Co.&I,v Y DETT_L0FK:TXT ETI\TTT ACTION NO. A -030805-8.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $4,500 from the Virginia Department of Fire Programs for the purchase of computers for the Roanoke Valley Regional Fire/EMS Training Center SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department applied for grant funding through the Virginia Department of Fire Programs. These grants are intended to provide local jurisdictions with funding for various training needs. The Fire and Rescue Department was awarded $4,500 to complete the purchase of three replacement computers for the Roanoke Valley Regional Fire/EMS Training Center. Updating these computers is essential to keep pace with the ever-changing and improving technology. Failure to maintain these upgrades results in incompatibility with presentation and training software necessary to conduct classes at this facility. FISCAL IMPACT: There was no fiscal impact; the cost of the computers is covered at 100% up to $4,500 by the Department of Fire Programs grant. STAFF RECOMMENDATION: Staff requests the acceptance and appropriation of grant funds in the amount of $4,500 from the Virginia Department of Fire Programs to the Fire and Rescue Department for the administration of the grant and the appropriate purchasing procedures necessary to complete this project. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ❑ ❑ cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 ACTION NO. A-030805-81 ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request from Fire and Rescue Department to accept and appropriate competitive grant funds in the amount of $30,000 from the Department of Homeland Security for the purchase of radio equipment SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department applied for grant funding through the Department of Homeland Security. These competitive grants are intended to provide local jurisdictions with funding for equipment that provides interoperability with other jurisdictions. The Fire and Rescue Department was awarded $30,000 toward the purchase of radio equipment. This equipment will allow for interoperability with other Virginia jurisdictions in a wide -spread natural or man-made disaster. FISCAL IMPACT: There will be no fiscal impact since the cost of the radio equipment is funded through the grant at 100% up to the total of $30,000. STAFF RECOMMENDATION: Staff requests the acceptance and appropriation of grant funds in the amount of $30,000 to the Fire and Rescue Department for the administration of the grant and the appropriate purchasing procedures necessary to complete this project. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ F Mr. Church ® 1-1 F] Mr. Wray ® E Mr. Flora ® E Mr. Altizer cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 ACTION NO. A -030805-8.g ITEM NO. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $15,250 from the Virginia Department of Fire Programs for the renovation/repair of the burn building located at the Roanoke Valley Regional Fire/EMS Training Center SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department applied for grant funding through the Virginia Department of Fire Programs. These grants are intended to provide local jurisdictions with funding to repair/renovate existing burn buildings, a training prop crucial for realistic scenarios of firefighting techniques. The Fire and Rescue Department was awarded up to $15,250 to complete these repairs. Bids will need to be completed in accordance with County purchasing guidelines. Once the bid is awarded and repairs are 50% complete, Fire and Rescue will request 50% of the awarded amount. Upon 100% completion of the repairs, Fire and Rescue will request the balance of the grant funding. FISCAL IMPACT: There was no fiscal impact; the cost of the repairs is covered at 100% up to $15,250 by the Department of Fire Programs grant. STAFF RECOMMENDATION: Staff requests the acceptance and appropriation of grant funds in the amount of $15,250 to the Fire and Rescue Department for the administration of the grant and the appropriate purchasing procedures necessary to complete this project. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® R R Mr. Church ® (� Mr. Wray El Mr. Flora ® F -I Mr. Altizer E] cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 ACTION NO. A -030805-8.h ITEM NO. J-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2005 AGENDA ITEM: Request to accept and appropriate grant funds in the amount of $190,865 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has received notification of a grant award from the Department of Criminal Justice services (DCJS) in the amount of $190,865 to establish a Functional Family Therapy program for Roanoke County families in need. The grant is the first year of a five- year program that will provide intensive family counseling for families with juveniles who may otherwise be facing expensive out of home placements. The grant is renewable for up to five years. There is no local match for the first three years. The fourth year has a 25% local match and the fifth year has a 50% local match should the County wish to continue the program for those years. If the program proves not to be successful, it can be cancelled after the third year. Blue Ridge Behavioral Healthcare will be providing the counseling services and the County will serve as fiscal agent. The intent of this program is to provide more intensive in-home therapy services for juveniles who otherwise would be faced with out -of home placements at a far greater cost. This program will be coordinated with the Community Policy Management Team (CPMT) process. FISCAL IMPACT: As there is no direct match for the first three years of the program and the intent of the program is to decrease the costs of out of home placements, there will be positive fiscal impact for the County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the grant award from DCJS and appropriate the funds. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Daniel R. O'Donnell, Assistant County Administrator Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance David Davis, Director, Court Service Unit 2 Yes No Absent Mr. McNamara ® F -I 0 Mr. Church ® EI D Mr. Wray ® El El Mr. Flora ® F -I 0 Mr. Altizer 1-1 0 cc: File Daniel R. O'Donnell, Assistant County Administrator Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance David Davis, Director, Court Service Unit 2