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HomeMy WebLinkAbout3/22/2005 - Adopted Board RecordsHE BOARD OF SUPERVISORS OF ROANOKE AT A REGULAR MEETING OF TTHE ROANOKE COUNTY ADMINISTRATION CENTER COUNTY VIRGINIA HELDAT TUESDAY, MARCH 22, 2005 RESOLUTION 032205-1 STATING ROANOKE COUNTY'S OPPOSITION TO A PROPOSAL BY THE FAA TO CLOSE THE AIR TRAFFIC CONTROL TOWER HOURS O MIDNIGHT OAND0KE 5:00 A.M. AIRPORT BETWEEN T WHEREAS, Roanoke County's Air Traffic Control Tower ("Roanoke Tower") was operated at the Roanoke Regional Airport ("Roanoke Airport") on a 24-hour basis for many years until its hours were limited by the Federal Aviation Administration ("FAA") after the air traffic controllers strike in the early 1980s; and WHEREAS, in order to protect the public and promote economic development in the air service area served by Roanoke Regional Airport, which consists of 19 counties and contains more than three quarters of a million citizens, the Roanoke Regional Airport Commission, City of Roanoke, County of Roanoke, and federal legislative representatives worked tirelessly for more than 15 years to restore 24-hour tower operations; and WHEREAS, the 24-hour local coverage was finally reestablished at ROA in July of 1999; and WHEREAS, the FAA has recently proposed that the Roanoke Tower again be closed between the hours of midnight and 5:00 a.m. as a way to cut costs; and WHEREAS, the safety and terrain issues present in 1999 remain today; and WHEREAS, closing the Roanoke Tower during late night hours would unnecessarily jeopardize public safety and harm economic development in the Roanoke Valley in the following ways: 1. The Roanoke Regional Airport is the largest airport and the Roanoke Tower is the only 24-hour tower in western and southwestern Virginia; the tower also is responsible for handling late night and early morning air traffic for the Lynchburg Airport. 2. In order to provide for the well-being of pilots, passengers, and the citizens of the Roanoke Regional Airport air service area, it is most desirable and safer to have controllers in the Roanoke Tower at all times who can hear pilots and see the airfield in order to assist aircraft in difficulty and respond to emergency situations. 3. The same level of safety and response to aviation users of Roanoke Regional Airport and Lynchburg Regional Airport cannot be provided by controllers located at the FAA's Washington Center, which is hundreds of miles from Roanoke, available only by radio and already serving many other air service areas and hundreds of aircraft. 4. The Roanoke Airport has cargo carriers operating large aircraft, general aviation aircraft, and occasional large jet charters, including, without limitation, aircraft carrying Virginia Tech athletic teams, which operate between the hours of midnight and 5:00 a.m. in reliance on the Roanoke Tower being in operation. 5. Although passenger aircraft frequently need to and do land at the Roanoke Airport after midnight due to schedules, or weather and mechanical delays, passenger carriers will refuse to land at such times if the Roanoke Tower is closed. 6. Having the Roanoke Tower open and available to handle passenger and cargo aircraft on a 24-hour basis is vital to economic development and the growth of the Roanoke Valley. 2 16 7. Due to visibility problems and the applicable FAA regulations, if the hours of the Roanoke Tower are limited, land between the Roanoke Tower and the intersection of the runways that is critical for future airport growth cannot be developed. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board adopts this resolution as the means of expressing its strongest possible opposition to the FAA's proposal to close the air traffic control tower located at Roanoke Regional Airport between the hours of midnight and 5:00 a.m.; and 2. That the Clerk is directed to forward an attested copy of this resolution to The Honorable John Warner, The Honorable George Allen, The Honorable Robert W. Goodlatte, The Honorable Rick Boucher, The Honorable Virgil Goode, FAA Administrator Marion C. Blakey, Mayor and Members of Roanoke City Council, Mayor and Members of Lynchburg City Council, and the governing bodies of the jurisdictions served by the Roanoke Regional Airport. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. HbIton, CMC Deputy Clerk cc: File The Honorable John Warner The Honorable George Allen The Honorable Robert W. Goodlatte The Honorable Rick Boucher The Honorable Virgil Goode FAA Administrator Marion C. Blakey Mayor and Members of Roanoke City Council Mayor and Members of Lynchburg City Council Roanoke Regional Airport Jurisdictional Governing Bodies Jacqueline Shuck, Executive Director, Roanoke Regional Airport Commission El ACTION NO. A-032205-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request to approve fiscal year 2005-2006 Roanoke Valley Television (RVTV) budget SUBMITTED BY: Elaine Simpson Cable Access Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. Mike Altizer and Dan O'Donnell are the County's representatives on this committee and they may have additional comments to add. RVTV provides a very beneficial service to Roanoke County and the citizens. SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 41 %. Cable Television staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. During 2004-2005, RVTV produced the following for the County: (53) Videos and Television Shows, and RVTV covered (23) Live Board Meetings. Examples of RVTV productions include: Focus On Crime Prevention, Roanoke County Orientation and Roanoke County Schools Instructional Laptop video. RVTV monthly television shows include: "Roanoke County Today," which highlights local government issues and events, and "Accent Excellence,"for the Roanoke County School System. During the past year, video production has increased by 19%. The approximate rate for video production in the private sector is $1,000 per finished minute. Roanoke Valley Television produced a total of 119 Video Productions last year for the three localities and their school systems. FISCAL IMPACT: The total RVTV budget request is $304,713 of which Roanoke County's share is 41 %, or $124,932. This is a $7,386 increase or (6%) from last year's budget. The increase excluding Personal Services (VRS, Health Insurance, Salaries etc.) is $2,334 or 2.8%. The total Franchise Fee paid by Cox to Roanoke County last year was $811,154. ALTERNATIVES: 1. Adopt the FY2005-2006 RVTV operating budget. 2. Do not adopt the FY2005-2006 RVTV operating budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative #1 and approve the FY2005-2006 RVTV operating budget. 2 VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Elaine Simpson, Cable Access Director Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council barleen Bailey, Clerk, Vinton Town Council 3 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Elaine Simpson, Cable Access Director Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council barleen Bailey, Clerk, Vinton Town Council 3 ACTION NO. A-032205-3 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request to approve health insurance contract and rates for County and school employees for 2005-2006 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Public Schools participate in a joint health insurance program for eligible employees. As the County is self insured with respect to health insurance provided to eligible County and School employees, the County purchases administrative services, access to the network physicians and facilities, and claims administration from Anthem. The Anthem contract also provides excess risk coverage that limits the County's dollar liability for any individual plan participant and the group as a whole. Since June 30, 2005 marks the end of a five year contract with Anthem, a request for proposal was prepared for the 2005-06 renewal. Using predefined criteria for determining the most qualified bidders for medical coverage, an evaluation prepared by our medical consultant, Palmer & Cay, and an independent review of the proposals submitted, the School and County Insurance Committee selected three vendors to interview. Based on the bids submitted, interviews conducted, follow up negotiations, references, and evaluations of each finalist, the committee unanimously agreed that Anthem was the most qualified bidder and should be awarded the contract effective July 1, 2005. Anthem presented a proposal for an 8.4% increase for fiscal year 2005-2006. Subsequently, this increase was negotiated down to an overall increase of 5.5%. This increase compares favorably to national and regional trends of 11 % to 12%. Benefit changes focused on controlling the long term costs of the medical program will be implemented as follows: • Eliminate gastric bypass surgery for the treatment of morbid obesity. This is a standard exclusion of most major insurance companies because of the high mortality and complication rate of this procedure. • Remove the $300 cap on the wellness benefit to encourage employees to utilize this coverage. • Change the tier 3 prescription drug benefit from $35 copay for retail (up to a 31 day supply) to the greater of $35 or 20% of the drug cost (not to exceed $100 per prescription). A $3,500 annual out of pocket limit will be added to the plan. This potential increase in the patient's cost is geared at reducing utilization of high cost drugs. • Vision benefits will be added including a $15 routine annual eye exam and discounted frames, lenses, and contacts through a network vision center. • Anthem will fund $50,000 in annual wellness initiatives for each of the next three years for school and county employees. An employee committee will work together to design wellness programs with this funding. Through benefit management revisions like these, the County and schools have consistently kept overall medical costs below the national average for the past four renewals with annual increases of 5.5% for 2005-06, 9.7% for 2004-05, 0% for 2003-04, and 12.9% for 2002-03 while national averages have ranged from 11 % to 20% during that time period. New insurance cards will be issued reflecting the above benefit revisions. Only those employees who are new or those wishing to change coverage will need to enroll or re - enroll for the plan year beginning July 1, 2005. Attachment A shows the current and proposed rates for eligible County and school employees as well as the monthly increase in cost. A request was made this year to consider adding an option for employee plus spouse coverage. Adding the spouse tier would reduce the required increase for the 212 employees who have their spouses' covered but would increase rates for 617 employees who would remain in the family tier. Actuarially, spouses typically cost the same or slightly higher than employees. However, a review of the claims experience of the spouses enrolled in our medical plan indicate that spouses cost 389% more than the average employee. Based on actual claims experience, adding a lower rate category for employee plus spouse cannot be justified. The schools are scheduled to consider this proposal at their meeting on March 23, 2005. 2 FISCAL IMPACT: The fiscal impact of the renewal at an overall increase of 5.5% will increase the County budget $389,130 and the school budget $674,800. These increases are included in the draft 2005-06 budgets of the County and schools. STAFF RECOMMENDATION: Staff recommends approving a contract with Anthem to provide our medical program and the attached health insurance rates for fiscal year 2005-2006. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer Penny Hodge, Director, Budget and Data Management Joe Sgroi, Director, Human Resources Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board 3 Yes No Abs Mr. McNamara ® [] F -I Mr. Church ® ❑ Mr. Wray ® F Mr. Flora ® F] F -I Mr. Altizer ® F� 0 cc: File Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer Penny Hodge, Director, Budget and Data Management Joe Sgroi, Director, Human Resources Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board 3 ACTION NO. A-032205-4 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request to approve dental rates for County and school employees for fiscal year 2005-2006 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Schools participate in a fully insured group dental insurance program for their eligible employees and retirees. The provider is Delta Dental and the group includes members from the Roanoke Valley Regional Health Care Consortium. Dental rates for employees are brought forward to the Board during the spring, along with group health insurance rates, for approval. The dental rates have not increased since 2001-02 but will need to be increased for 2005-06 as outlined on Attachment A. Retirees pay the entire amount of the premium. FISCAL IMPACT: The fiscal impact of the renewal will increase the County budget $25,000 and the school budget $60,000. These increases are included in the draft 2005-06 budgets of the County and schools. STAFF RECOMMENDATION: Staff recommends approving the attached dental insurance rates for fiscal year 2005-06. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer Penny Hodge, Director, Budget and Data Management Joe Sgroi, Director, Human Resources Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board iK Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer Penny Hodge, Director, Budget and Data Management Joe Sgroi, Director, Human Resources Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board iK ACTION NO. A-032205-5 ITEM NO. E-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request to authorize the Roanoke County Parks, Recreation and Tourism Department to enter into a contract with Nova Information Systems for the purpose of collecting fees for classes and programs over the internet. SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Parks, Recreation and Tourism Department has used the CLASS computer-based registration system to organize, promote and take registrations for programs and services since April 1996. Following an extensive RFP process, the CLASS system was selected as a proprietary system for the department. The department has collected fees for its programs and services via credit card terminals since August 1997 through an agreement with Nova Information Systems, a credit card authorizing agency that credits payments to the department into the County's banking account. Advancements in technology have necessitated upgrading the CLASS system in 2005. The latest version allows for internet-based class registration and the ability to accept secure credit card transactions over the internet. Internet registration is the next big step in our customer service program, making it easier for participants to register any time, day or night. As a result, the department is seeking to establish an on line merchant account with Nova Information Systems to enable internet-based registration for its classes and programs. In order to accomplish this, approval by the Board is necessary to enter into a contractual agreement with Nova Information Systems. After establishing on line registration, the department will publicly promote the new service through several media channels including Roanoke Valley Television, notices at Roanoke County Libraries and Recreation Centers, print media, as well as prominently include notice within the department's standing marketing materials. FISCAL IMPACT None. The usual and customary merchant fees required for the on line merchant account will be covered by the department's user fees for programs and services. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends that the Board authorize the County of Roanoke to enter into an agreement with Nova Information systems to establish an on line merchant account for conducting secure credit card transactions over the internet; said agreement to be on a form approved by the County Attorney's office. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Pete Haislip, Director, Parks, Recreation, & Tourism Rebecca Owens, Director, Finance Paul Mahoney, County Attorney 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Pete Haislip, Director, Parks, Recreation, & Tourism Rebecca Owens, Director, Finance Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDINANCE 032205-6 AUTHORIZING CONVEYANCE TO THE COMMONWEALTH OF VIRGINIA OF A DRAINAGE EASEMENT ALONG GLENMARY DRIVE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE CENTER FOR RESEARCH AND TECHNOLOGY, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County staff is coordinating the development of the Center for Research and Technology; and, WHEREAS, the Commonwealth of Virginia requires a drainage easement on the County's property along Glenmary Drive as shown on a plat prepared by Lumsen Associates, P.C. entitled "Plat Showing New Permanent Drainage Easement (9,917 sq. ft.) to be granted to the Commonwealth of Virginia" dated November 1, 2002; and, WHEREAS, the proposed drainage easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 8, 2005, and a second reading was held on March 22, 2005. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance of a drainage easement to the Commonwealth of Virginia for the completion of reconstruction of Glenmary Drive in connection with Roanoke County's development of the Center for Research and Technology. 3. That donation to the Commonwealth of Virginia of a drainage easement on the County's property (Tax Map No. 64.01-3-1) along Glenmary Drive as shown on the "Plat Showing New Permanent Drainage Easement (9,917 sq. ft.) to be granted to the Commonwealth of Virginia," prepared by Lumsden Associates, P.C., and dated November 1, 2002, is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: duaa 0. Brenda J. Hofton, CMC Deputy Clerk cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDINANCE 032205-7 APPROVING AN AGREEMENT FOR ACQUISITION OF A RADIO TOWER AND RELATED EQUIPMENT AND ASSIGNMENT OF LEASE FOR THE TOWER ON 12 O'CLOCK KNOB FROM U.S. CELLULAR WHEREAS, the implementation of a new paging system for Roanoke County government departments will necessitate additional transmitter locations not currently owned or under lease by the County, including 12 O'clock Knob; and WHEREAS, Ohio State Cellular Phone Company, Inc., D/B/A United States Cellular Wireless Communications ("U.S. Cellular"), currently has a ground lease agreement permitting the construction and operation of a communications antenna tower at the top of 12 O'Clock Knob in the County of Roanoke, Virginia, which lease expires on December 31, 2016, and which lease also contains an option for renewal of said lease for an additional ten (10) years; and WHEREAS, U. S. Cellular has offered to sell its antenna tower and related equipment and personal property on 12 O'Clock Knob and assign its leasehold interests to Roanoke County for the sum of $25,000; and WHEREAS, the acquisition of this antenna tower and equipment and the existing leasehold interest for this tower site will provide a necessary antenna site for the County's new paging system and avoid additional costs and potential delays to be anticipated from the acquisition of another tower site; and WHEREAS, the first reading of this ordinance was held on March 8, 2005, and the second reading was held on March 22, 2005. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby approves the purchase of a communications antenna tower and related equipment located on 12 O'Clock Knob in Roanoke County and the execution of an assignment of lease with Ohio State Cellular Phone Company, doing business as United States Cellular Wireless Communications, in substantially the form as attached to this ordinance, and authorizes the County Administrator, or his designee, to execute this agreement on behalf of Roanoke County, upon a form as approved by the County Attorney. 2. The County is authorized to assume all responsibilities under the existing lease with the property owner, including payments of all rents, as of March 1, 2005. 3. This ordinance shall be effective from and after the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: & k '& A i Brenda J. Kolton, CMC Deputy Clerk cc: File Anne Marie Green, Director, General Services Rebecca Owens, Director, Finance Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 RESOLUTION 032205-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 22, 2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes — March 1 and March 8, 2005 2. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $21,000 from the Virginia Department of Emergency Management for the continuation of Regional Citizen Corp Council and Community Emergency Response Tam (CERT) training 3. Request from the Fire and Rescue Department to accept and appropriate a competitive grant in the amount of $87,500 from the Department of Homeland Security for the purchase of a Wildland firefighting vehicle 4. Request to approve amendments to the bylaws of Blue Ridge Behavioral Healthcare 5. Request from the Police Department to accept and appropriate a mini -grant in the amount of $2,000 from the Division of Motor Vehicles for DUI check points 6. Request to accept Leffler Lane, Windsor Hills Magisterial District, into the Virginia Department of Transportation Secondary system 7. Request to approve renegotiated lease agreement for house and one acre of property at Happy Hollow Park 8. Request from schools to appropriate dual enrollment revenues in the amount of $863.38 9. Request to accept grants in the amount of $80,000 from the Federal Emergency Management Agency (FEMA) to prepare Digital Flood Insurance Rate maps (DFIRMS) 10. Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period February 1, 2005 — February 28, 2006 11. Request from the Fire and Rescue Department to accept and appropriate grand funds in the amount of $12,955 from the Virginia Department of Health for the purchase of cardiac heart monitors 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: bo-"f"'l, 0, , Brenda -J. H ton, CMC Deputy Clerk cc: File Richard Burch, Chief of fire & Rescue Rebecca Owens, Director, Finance Paul Mahoney, County Attorney Ray Lavinder, Chief of Police Sgt. Tim Lisk, Police Dept. Grant Coordinator Arnold Covey, Director, Community Development Pete Haislip, Director, Parks, Recreation, and Tourism Anne Marie Green, Director, General Services Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board George Simpson, III., P.E., Assistant Director, Community Development Janet Scheid, Chief Planner John Chambliss, Assistant County Administrator o ACTION NO. A -032205-8.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $21,000 from the Virginia Department of Emergency Management for the continuation of Regional Citizen Corp Council and Community Emergency Response Team (CERT) training SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue, in cooperation with the American Red Cross (ARC) and other localities in the region, has participated in the implementation for the Community Emergency Response Team (CERT) training in the past two years. A total of 369 citizens have graduated during the current round of training. The acceptance and appropriation of these funds will allow future classes to be funded which will allow for additional citizens to complete the course and past participants to be offered refresher classes. The CERT initiative is designed to prepare citizens to help themselves and others during times of catastrophic events until emergency responders can arrive or to provide further assistance along with emergency responders. Several trained members utilized their skills when they assisted with the shelter operations during last summer's floods. Additionally, five members went to assist ARC following the 2004 Florida hurricanes. FISCAL IMPACT: The program is fully funded through grant monies appropriated to Fire and Rescue. No matching funds are required; however, staff time is necessary to the successful completion of the classes. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $21,000 from the Virginia Department of Emergency Management to the Fire and Rescue Department's budget. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 ACTION NO. A -032205-8.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Acceptance and appropriation of a competitive grant in the amount of $87,500 from the Department of Homeland Security for the purchase of a Wildland firefighting vehicle SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department applied for grant funding through the Department of Homeland Security. These competitive grants are intended to provide local jurisdictions with funding for equipment or apparatus. The Fire and Rescue Department was awarded $87,500 toward the purchase of a Wildland firefighting vehicle. The department is responsible for a 30% match totaling $37,500 bringing the total cost of this vehicle to $125,000. Due to the wildland/urban interface in our jurisdiction, this type of vehicle is essential to providing services in case of a brush fire. By utilizing a wildland firefighting vehicle, resources can be brought closer to the scene and provide the necessary tools to extinguish the fire. FISCAL IMPACT: The Fire and Rescue Department has designated the $37,500 matching funds from their fiscal year 04-05 budget. STAFF RECOMMENDATION: Staff requests that the Board of Supervisors accept and appropriate the amount of $87,500 to the Fire and Rescue Department for the administration of the grant and the appropriate purchasing procedures necessary to complete this project. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Richard Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MARCH 22, 2005 RESOLUTION 032205-8.c RATIFYING AMENDMENTS TO THE BYLAWS OF BLUE RIDGE BEHAVIORAL HEALTHCARE WHEREAS, the Board of Blue Ridge Behavioral Healthcare has unanimously approved Amended and Restated Bylaws (the "Amended Bylaws") and has requested that the governing body of each political subdivision participating in Blue Ridge Behavioral Healthcare ratify the Amended Bylaws which are attached to the Resolution as Exhibit A; and WHEREAS, the County of Roanoke is a participating political subdivision in Blue Ridge Behavioral Healthcare, and this Board of Supervisors desires to grant the requested ratifications. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that this Board hereby ratifies the Amended Bylaws of Blue Ridge Behavioral Healthcare, a copy of which are attached to this Resolution as Exhibit A. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk cc: File Blue Ridge Behavioral Healthcare File EXHIBIT A AMENDED AND RESTATED BYLAWS of BLUE RIDGE BEHAVIORAL HEALTHCARE (effective , 2005) ARTICLE I - INTRODUCTORY STATEMENTS Section 1. Back, rg ound. Blue Ridge Behavioral Healthcare is an Operating Community Services Board formed pursuant to and governed by the provisions of Section 37.1-194 et. seq. of the Code of Virginia (the "Code"). As described in 37.1- 194.1 of the Code, the term "Community Services Board" denotes both "the board, the members of which are appointed" by the governing body of the local political subdivisions which established it, and the "organization which provides ... services, through its own staff or through contracts with other providers." For purposes of clarity, all further references herein to the "Board" shall refer to "the board, the members of which are appointed" by the governing body of the local political subdivisions which established it, and all further references to "Blue Ridge Behavioral Healthcare" shall refer to the "organization which provides .. services, through its own staff or through contracts with other providers." Section 2. Statement of Authority. Pursuant to the authority granted by 37.1- 197(A)(5) of the Code, these Amended and Restated Bylaws constitute a partial statement of the rules, policies, and regulations concerning the rendition and operation of services and facilities under the direction or supervision of the Board and Blue Ridge Behavioral Healthcare. ARTICLE II — PURPOSE The purpose of the Board and Blue Ridge Behavioral Healthcare is: Section 1. To serve as an Operating Community Services Board formed pursuant to Section 37.1-194 et. seq. of the Code of Virginia, providing a system of comprehensive community mental health, mental retardation and substance abuse services for the benefit and under the control of the Cities of Roanoke and Salem, and Counties of Botetourt, Craig, and Roanoke ("Local Political Subdivisions"). Section 2. To relate and integrate existing and planned programs. Section 3. To assure quality service and continuity of care in the areas of emergency services, case management, prevention, case finding, consultation, diagnosis, treatment, care, training, prescreening, case and rehabilitation by the establishment of new programs under direct administration of Blue Ridge Behavioral Healthcare and the Board where current programs are nonexistent or inadequate, or by entering into affiliatory agreements with agencies already providing services for the enhancement of those services, or for the creation of such services. 13742/4/1147902.4 0:y employee, board member,'or in any other capacity for Blue Ridge Behavioral Healthcare, Inc., The Roanoke Mental Hygiene Service, Incorporated, nor any other similar organization organized and controlled by the Board, Blue Ridge Behavioral Healthcare, or its Board Members which exists to support Blue Ridge Behavioral Healthcare, nor shall such status as an officer, employee, board member, or the like of such an organization prevent such person from serving on the Board. Section 4, Term.. Each Board Member shall serve for a term of three years, which .term shall begin on the first day of January of the year of appointment. The Board Members' terms shall continue to be staggered in an effort to ensure that no more than six Board Members' terms expire in any given year. No person shall be eligible to serve as a Board Member for more than three successive three-year terms, provided that a person who is appointed to fill a vacancy on the Board may serve three additional successive terms after the term in which the vacancy was created terminates. Section S. Mechanics of Appointment. a. Local Political Subdivision Appointees. Three months prior to the natural expiration and immediately upon the unexpected expiration (death, disability, and the like) of the term of a Board Member who is a Local Political Subdivision Appointee, the Board shall notify the Local Political Subdivision which appointed him or her of. (i) the date on which such Board Member's term will expire or has expired; (ii) the number of successive,terms that the Board Member will be eligible to serve upon the termination of the Member's current term; (iii) the number of Consumers and Family Members of Consumers who will be required to be appointed to the Board upon termination of the Member's current term; (iv) the number of Local Political Subdivision Officials who will be eligible to be Members of the Board pursuant to the Less Than Majority Requirement, and the number of Local Political Subdivision Officials that such Local Political Subdivision will be eligible to appoint pursuant to the No More Than Two Requirement, both as of the expiration of the Member's current term; (v) any such other attributes which the Board Members may be required by the Code to have; and (vi) a recommendation by the Board as to the attributes that such Local Political Subdivision Appointee shall have in order to comply .with the provisions of this Article and the Code. 13742/4/1147902.4 3 Healthcare; and to advise the City Councils and Boards of Supervisors of the Local Political Subdivisions as to its findings. Section 2, To review and evaluate programs either operated directly by Blue Ridge Behavioral Healthcare or through contractual agreements to ensure the adequacy of service, conformance to standards accepted, and make certain that community needs for mental health, mental retardation and substance abuse services are being met. Section 3. To- appoint an Executive Director of Blue Ridge Behavioral Healthcare (the "Executive Director") whose qualifications meet the standards fixed by the Department and prescribe his duties. The compensation of such Executive Director shall be fixed by the Board and within the amounts made available by appropriation therefor. Section 4. To set performance objectives and evaluation criteria for the Executive Director, who will be responsible directly to the Board for all aspects of programs directly and indirectly under the purview of the Blue Ridge Behavioral Healthcare. Section 5. To direct Blue Ridge Behavioral Healthcare to accept or refuse gifts, donations, bequests or grants of money or property from any source, and to cause Blue Ridge Behavioral Healthcare to utilize the same as authorized by the Board, it being the intent of the Local Political Subdivisions to presently and expressly authorize the Board to make all such future decisions on behalf of Blue Ridge Behavioral Healthcare. Section 6. 1To apply for and accept loans as authorized by the governing bodies of each of the Local Political .Subdivisions. Section 7. It being the intent of the Local Political Subdivisions to presently and expressly authorize the Board to make all such future decisions on behalf of Blue Ridge Behavioral Healthcare (subject to the limitations provided for in Article VI hereof), upon recommendation of the Budget and Finance Committee, to cause Blue 'Ridge Behavioral Healthcare: a. to establish and maintain a line of credit sufficient to maintain the day -to- day -operations of the programs under its jurisdiction; b. to guarantee the obligations of The Roanoke Mental Hygiene Service, Incorporated or Blue Ridge Behavioral Healthcare, Inc., both of which are Virginia non -stock corporations controlled by the Board and which operate to support the mission of Blue Ridge Behavioral Healthcare; and C. to enter into.such other similar arrangements which support the objectives and purposes of Blue Ridge Behavioral Healthcare. Section 8. To cause Blue Ridge Behavioral Healthcare to disburse funds (in any manner 'deemed appropriate, whether by loan, grant, or otherwise) in furtherance of its purposes or in the exercise of its powers or duties, it being the intent of the Local Political 13742/4/.i 147902.4 5 S-� Healthcare and for the manner of collection of same; provided, however, that all collected fees shall be included in the Performance Contract submitted to the Local Political Subdivisions and provided, further, that such collected fees shall be used only for the provision of community mental health, mental retardation and substance abuse services. Section 7. To ensure that the financial records of Blue Ridge Behavioral Healthcare are audited annually by an independent auditor approved by the Director of Finance of the City' of Salem, and that the auditor's report is submitted to the Local Political Subdivisions and to the Department. Section $. To develop joint annual written agreements, consistent with policies and procedures established by the Virginia Mental Health, Mental Retardation and Substance Abuse .Services Board (the "State Board"), with local school divisions; health departments; boards of social services; housing agencies, where they exist; courts; sheriffs; area agencies on ' aging; and regional Department of Rehabilitative Services offices (the "Participating. Agencies"). The agreements shall specify what services will be provided to consumers, and Blue Ridge Behavioral Healthcare shall make best efforts to cause each of the Participating Agencies to develop and implement the agreements and to review them annually. Section 9. To generally take any such actions which are reasonably related to any of the forgoing and which are consistent with Blue Ridge Behavioral Healthcare's purposes identified in Article II hereof, or which are otherwise expressly or impliedly required by the Code, it being the intent of the Local Political Subdivisions which have adopted these Amended and Restated Bylaws that all powers not expressly reserved herein to the Local Political Subdivisions or to the Board are granted to Blue Ridge Behavioral Healthcare. ARTICLE VI - POWERS EXPRESSLY NOT GRANTED Neither the Board nor Blue Ridge Behavioral Healthcare shall have the power to bind the current or any future governing body of the Local Political Subdivisions, or the Local Political° Subdivisions themselves, for any debt or other obligation of Blue Ridge Behavioral Healthcare. ARTICLE VII - OFFICERS Section 1. Officers. The Officers of the Board shall be Chair, Vice -Chair, Treasurer and Secretary. Section 2. Chair. The duties of the Chair shall be: a. To preside at all meetings of the Board and the Executive Committee. b. To appoint all committees deemed necessary for. the operation of the Board as authorized by the Board. 13742/4/1147902.4 7 J - ARTICLE IX — MEETINGS OF THE'BOARD Section 1. Rnular meetings. Regular meetings shall be held at a time to be determined by the Board. Section 2. Special meetings. Special meetings may be called by the Chair or upon written request of three Members of the Board. Section 3. Quorum. The quorum for all Board meetings shall be six Members, including one officer of the Board. Section 4. Executive Committee Meetings. The Executive Committee shall meet at the discretion of the Chair. Section 5. Executive Committee Quorum. The quorum for all Executive Committee meetings shall be a majority of the Committee. ARTICLE X - EXECUTIVE COMMITTEE Section 1. Executive Committee Membership. The elected officers of the Board and the immediately preceding Chair of the Board shall constitute the Executive Committee. In addition, if no Local Political Subdivision Appointee appointed by a given Local Political Subdivision has been elected an officer of the Board (the "Unrepresented Local Political Subdivision'.'), then one Local Political Subdivision Appointee appointed by such Unrepresented Local Political Subdivision shall also serve on the Executive Committee. The Chair and Secretary of the Board shall be, respectively, Chair and Secretary of the Executive Committee. Section 2. Duties. It shall be the duty of this committee to conduct the necessary business between meetings of the Board. All actions taken shall be subject to ratification at the next regular meeting of the Board. Section 3. Annual Evaluation. It shall be the duty of this committee to conduct an annual evaluation of the Executive Director for presentation to the full Board and to act for the Board in contract negotiations with the Executive Director. ARTICLE XI — BLUE RIDGE BEHAVIORAL HEALTHCARE STANDING COMMITTEES Section 1. Ex -officio Members of Committees The Chair of the Board and the Executive Director shall be ex -officio members of all Blue Ridge Behavioral Healthcare committees to which they are not specifically appointed. Section 2. Standing Committees There shall be the following standing committees, whose functions shall be limited to advising the Board: 13742/4/1147902.4 9 Section 2. Qualification for Indemnification. Any indemnity under subsection (1) above shall (unless authorized by a court) be made by Blue Ridge Behavioral Healthcare only as authorized in the specific case, upon a determination that the director or officer was not guilty of gross negligence or willful misconduct in the performance of his duty, and, in case of a settlement, that such settlement was, or if still to be made is, consistent with such indemnity, and the best interests of Blue Ridge Behavioral Healthcare. Such determination shall be made (i) by the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding, or (ii) if such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested directors so directs, by independent legal counsel in a written opinion. If the determination is to be made by the Board of Directors, it may rely, as to all questions of law, on the advice of independent counsel. Section 3. Expenses of Defense. Expenses incurred in defending an action suit or. proceeding, whether civil, administrative or investigative, may be paid by Blue Ridge Behavioral Healthcare in advance of the final disposition of - such action, suit or proceeding as authorized by vote of the -persons provided in subsection (2) of this section, upon receipt of an undertaking by or on behalf of the director or officer to repay such amount unless it shall ultimately be determined that he or she is entitled to be indemnified by Blue Ridge Behavioral Healthcare as authorized in this section. Section 4. Nonexclusive Right of Indemnification. The right of indemnification provided by this section shall not be exclusive of any other rights -to which any director or officer may be entitled, including any right under policies of insurance that may be purchased and maintained by Blue Ridge Behavioral Healthcare or others, even as to claims, issues or matters in relation to which Blue Ridge Behavioral Healthcare would not have the power to indemnify such director or officer under the provisions of this section. Section 5. Insurance. Blue Ridge Behavioral Healthcare may purchase and maintain, at its sole expense, insurance against all liabilities or losses it may sustain in consequence of the indemnification provided for in this section, in such amounts and on such terms and conditions as the Board of Directors may deem reasonable. ARTICLE XIII - CONSUMER INVOLVEMENT It shall be the policy of this Board to encourage, and be receptive to, consumer involvement. Meetings of the Board shall be open to the public. Liaison with identified consumer groups will be maintained to facilitate optimum consumer involvement. Periodic reports (such as the Blue Ridge Behavioral Healthcare Annual Report, Newsletter, and evaluation reports) will be available to the public, and copies distributed to appropriate consumer organizations. 13742/4/1147902.4 11 ACTION N0. A -032205-8.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request to accept and appropriate a mini -grant in the amount of $2,000 from the Division of Motor Vehicles for DUI check points SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has been awarded a mini -grant in the amount`of $2,000 to support the Police Department's efforts to address Driving under th6 Influence (DUI). These funds will allow the Police Department to establish DUI check points throughout the County. FISCAL IMPACT: No matching funds required. The County will receive $2,000 grant money. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of this grant in the amount of $2,000 from the Division of Motor Vehicles. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Ray Lavinder, Chief of Police Sgt. Tim Lisk, Police Dept. Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® F] Mr. Church ® F -I Mr. Wray I® E] El Mr. Flora ® E El Mr. Altizer cc: File Ray Lavinder, Chief of Police Sgt. Tim Lisk, Police Dept. Grant Coordinator Rebecca Owens, Director, Finance 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22nd DAY OF MARCH 2005, ADOPTED THE FOLLOWING: RESOLUTION 032205-8.e REQUESTING ACCEPTANCE OF LEFFLER LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described below was established on November 22, 1978, and is shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Virginia Department of Transportation (VDOT) has deemed this County's current subdivision control ordinance meets all necessary requirements to qualify this County to recommend additions to the Secondary System of State Highways, pursuant to Section 33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does exist, WHEREAS, this Board has determined that the pro rata share of speculative interests is the sum of $14,784, as prescribed by Section 33.1-72.1 (D), Code of Virginia, NOW, THEREFORE, BE IT RESOLVED, this Board requests thefollowing street be added to the Secondary System of State Highways, pursuant to Section 33.1-72.1 (D), Code of Virginia: Name of street: Leffler Lane From: Intersection of Poages Mill Drive, Rte 1780 To: Cul-de-sac Length: 0.12 mi. Guaranteed R -O -W: 50 ft. Plat Recorded: November 22, 1978 Plat Book: 9 Page: 122 BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests that VDOT improve said street to the prescribed minimum standards as shown in the submitted plans, funding said improvements pursuant to Section 33.1-72.1 (D) Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Moved by: Supervisor Church Seconded by: None Required Yeas: Supervisors McNamara, Church, Wray, Flora, Altizer Nays: None A Copy Teste: ZLU4� 0' Brenda J. H Iton, CMC Deputy Clerk cc: Virginia Department of Transportation Arnold Covey, Director, Department of Community Development File I hereby certify that the foregoing is a true and correct copy of Resolution 032205-8.e adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, March 22, 2005. Brenda J. Holton, Deputy Clerk 2 O B 0 0 V•- 1 gs j ye 6 S V 1] s a s p z o NS•t a a O Ln C d . 6 v a o m d d a a a° ae i 0 A 3 2 �• 73 • v b $ d o' o o` � ~ V) N � E _ $ �O t o t_ a o a a a a• n u a o b b d O p Q Q u u � • Ev G C Q t Q ? 7 1L d IL Fes• d X,N 4 `E l+. M It 1�- ft 1� Q 9 ai . � S N ti -1 4-1 V z 44 � � i .2 Z V•- 1 X..,i e*' .epi ',7 i} ':'�,�:' /�pTy M 1 �,M1a 4ti Cl�ti'1!:. �t��:: ��"..'At,�. v`-� .c rj� f� � / �` _. �s f� _, �.��i i�r y % ,.t4f1. ACTION NO. A -032205-8.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request to approve renegotiated lease agreement for house and one acre of property at Happy Hollow Park SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ordinance 092298-7 authorized the lease of the house and one acre of property located at Happy Hollow Park to Andrew Bailey and a lease agreement dated November 11, 1998, was entered into between the Board of Supervisors and Mr. Bailey. This lease agreement has been renegotiated with Mr. Bailey, to provide for a phased increase in the monthly rental to bring it in line with current market rates. Effective April 10, 2005 the rate will be $500 per month and increase to $600 per month on September 10, 2005. His wife will also be added as a Tenant. The term(s) of the lease is for one year, thereafter the lease shall continue until one of the parties gives the other thirty days written notice. The lessee shall be responsible for all utilities and yard maintenance with Roanoke County being responsible for structural and major maintenance. By ordinance, rental fees are placed into a separate account for future house maintenance and repairs. STAFF RECOMMENDATION: Staff recommends approval of the renegotiated lease and approval for the County Administrator or his designee to execute said lease. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Pete Haislip, Director, Parks, Recreation, & Tourism Anne Marie Green, Director, General Services Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® EI 0 Mr. Church ® El F -I Mr. Wray ® 0 F -I Mr. Flora ® 0 El Mr. Altizer ® El ❑ cc: File Pete Haislip, Director, Parks, Recreation, & Tourism Anne Marie Green, Director, General Services Rebecca Owens, Director, Finance 2 ACTION N0. A -032205-8.g ITEM NO. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request from schools to appropriate dual enrollment revenues in the amount of $863.38 SUBMITTED BY: Dr. Lorraine Lange Assistant Superintendent of Instruction APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools and Virginia Western Community College (VWCC) have an agreement whereby the college provides college level courses in English, U.S. History, AP Calculus and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, this is a request for these additional funds to be appropriated. Roanoke County Schools added students to the dual enrollment count for the first semester. VWCC has reimbursed the school system $863.38 for services rendered. FISCAL IMPACT: Roanoke County schools will be reimbursed $863.38 for expenses already incurred. RECOMMENDATION: Staff recommends appropriation of dual enrollment revenues in the amount of $863.38 to the instructional program. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -032205-8.h ITEM NO. J-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Acceptance of grants in the amount of $80,000 from the Federal Emergency Management Agency (FEMA) to prepare Digital Flood Insurance Rate Maps (DFIRMS) SUBMITTED BY: George W. Simpson, III, P.E. Assistant Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has become one of four localities in Virginia to become a Cooperating Technical Partner (CTP) with FEMA in an attempt to improve floodplain management and flood hazard mitigation. Objectives of the CTP Program are to: (a) give recognition to communities that are actively working to identify and map their flood risks, (b) maximize limited funding by combining resources and aligning local, state, and regional goals with FEMA's national objectives, and (c) maintain national standards consistent with the National Flood Insurance Program (NFIP) regulations. We have offered to utilize our base mapping and staff time to use the FEMA funds to obtain Digital Flood Insurance Rate Maps (DFIRM's) for Roanoke County. The DFIRM's will replace the current paper copies of the official flood plain maps making determinations easier and more accurate and will allow the flood plain data to be utilized in the GIS system. FISCAL IMPACT: The County will be receiving grants in the amount of $30,000 and $50,000 for a total of $80,000. No matching funds are required. Our contribution to the project will be the utilization of our existing base mapping and staff's time to administer a contract to prepare digital flood plain maps for Roanoke County. STAFF RECOMMENDATION: Staff recommends accepting and appropriating the grants from FEMA in the total amount of $80,000 to prepare Digital Flood Insurance Rate Maps for Roanoke County. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File George Simpson, III, P.E., Assistant Director, Community Development Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Rebecca Owens, Director, Finance Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File George Simpson, III, P.E., Assistant Director, Community Development Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Rebecca Owens, Director, Finance ACTION NO. A -032205-8.i ITEM NO. J-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period February 1, 2005 — February 28, 2006 SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc. (RADAR) provides the paratransit services of CORTRAN on behalf of Roanoke County. Riders must be at least 60 years of age or be physically or mentally challenged as per the Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides service to qualified County residents during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on a first-come, first-served basis, utilizing any of the vehicles available through the RADAR system. Each passenger pays a fee of $3.50 per one-way trip. The new contract with RADAR is based on a $30.30 per hour rate, less the fares received. The average one-way trip for County residents is approximately 45 minutes. By comparison, the hourly rate for last year was $28.50 per hour. The rate increase by RADAR is necessary to cover the increased cost of labor, fuel, and insurance. The CORTRAN service provides curb -to -curb service for qualified County residents to any destination within the outer perimeter of Roanoke County (including points inside the Cities of Roanoke and Salem and the Town of Vinton). County Staff determines the eligibility of the users of the CORTRAN system in an effort to contain costs and prevent abuse. FISCAL IMPACT: $273,000 is included in the fiscal year 2004-2005 budget for the net cost of this program. No new appropriation of monies is requested at this time. Staff feels that the enrollment process and monitoring of any abuse of the system will continue to improve the availability of this program to the citizens of the County needing such service. RECOMMENDATIONS: Staff recommends authorizing the County Administrator to sign the renewal contract for CORTRAN service based on the $30.30 per hour rate for the February 1, 2005 — February 28, 2006 service period. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® 1:1 El Mr. Church ® F -I El Mr. Wray ® El E] Mr. Flora ® El E] Mr. Altizer ® 0 0 cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance 2 ACTION NO. A -032205-8.i ITEM NO. J-11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 22, 2005 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate grand funds in the amount of $12,955 from the Virginia Department of Health for the purchase of cardiac heart monitors SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services, will award these cardiac heart monitors which will give Roanoke County new technology in cardiac defibrillation. FISCAL IMPACT: The department has budgeted funds for the 50% match that the State requires for the grant. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $12,955 from the Virginia Department of Health into the Fire and Rescue Department's budget. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Rick Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Rick Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 RESOLUTION 032205-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk cc: File Closed Meeting File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDINANCE 032205-10 AUTHORIZING CONVEYANCE OF A 0.0348 ACRE PARCEL OF LAND TO MICHAEL S. HARLESS AND DEBORAH W. HARLESS AS A REVERSION OF PROPERTY IN CONNECTION WITH AN ABANDONMENT OF THE RURAL ADDITION OF ARTRIP LANE, CATAWBA MAGISTERIAL DISTRICT WHEREAS, the County has responded to a petition for, and made progress towards, the rural addition of Artrip Lane; and WHEREAS, the rural addition of Artrip Lane required the donation of real estate from the adjacent property owners to provide an adequate right-of-way for said rural addition with the donations being made to the County; and WHEREAS, by deed dated April 18, 2003, and recorded in the Roanoke County Circuit Court Clerk's Office as Instrument #200313127, Michael S. Harless and Deborah W. Harless donated a 0.0348 acre parcel of land to Roanoke County for said rural addition; and WHEREAS, the residents of Artrip Lane, including Michael S. Harless and Debroah W. Harless, have elected to abandon said rural addition in consideration of the monetary obligations imposed upon them, without desire to re -petition the County; and WHEREAS, since the County has no other use for the 0.0348 acre parcel, the Harless' have requested title to the real estate be returned to them. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County as follows: 1. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject property is hereby declared surplus. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on February 22, 2005, and the second reading and public hearing were held on March 22, 2005. 3. That the conveyance to Michael S. Harless and Deborah W. Harless of a parcel of land consisting of 0.0348 acres located along Artrip Lane in the Catawba Magisterial District and shown on a plat entitled "Plat showing parcel being conveyed to Michael S. and Deborah W. Harless by Roanoke County' prepared by the Roanoke County Engineering Department, dated 1/13/05, be, and hereby is authorized and approved. 4. That the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this conveyance of property, all of which shall be on form approved by the County Attorney. passage. 5. That this ordinance shall be in full force and effect from and after its On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. H(° Iton, CMC Deputy Clerk cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDINANCE 032205-11 TO VACATE A 20' WATERLINE EASEMENT DEDICATED BY SUBDIVISION PLAT OF STONEGATE, PHASE 2-13, LOTS 47-48, RECORDED IN PLAT BOOK 27, PAGE 141, AND CREATING A NEW WATERLINE EASEMENT SITUATED ON LOTS 47 AND 48, (TAX MAP # 028.04-03-02.00) LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 27, page 141, for "STONEGATE PROPERTIES, LLC, CREATING HEREON NEW LOTS 30 THROUGH 32 & NEW LOTS 38 THROUGH 49 ... TO BE KNOWN AS PHASE 2-13, `STONEGATE"', dated November 17, 2003, the developer, Stonegate Properties, LLC, dedicated and created a 20' PUBLIC WATERLINE EASEMENT on Lot 48 of Stonegate, Phase 2-B, as shown on the above described plat; and, WHEREAS, the Petitioner -Developer, Stonegate Properties, LLC, has requested that the subject 20' waterline easement, as shown on Exhibit A attached hereto, be vacated pursuant to §15.2-2272.2 of the Code of Virginia, 1950, as amended, upon condition that a new waterline easement situated on Lots 47 and 48, Phase 2-13, Stonegate, be created; and, WHEREAS, this vacation will not involve any cost to the County, will not interfere with the provision of public services, and has been approved by the affected County departments; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the first reading of this ordinance was held on February 8, 2005, and the public hearing and second reading of this ordinance was held on March 22, 2005. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "EXISTING 20' WATERLINE TO BE VACATED" shown dotted on Exhibit A attached hereto, said easement having been dedicated and created as "NEW 20' WATERLINE EASEMENT" by subdivision plat of "NEW LOTS 30 THROUGH 32 & NEW LOTS 38 THROUG 49 . .. PHASE 2-B, STONEGATE", dated November 17, 2003, and recorded as aforesaid in Plat Book 27, page 141, , located in the Hollins Magisterial District, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended). 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, Stonegate Properties, LLC. 3. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272 of the Code of Virginia (1950, as amended). K On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney I hereby certify that the foregoing is a true and correct copy of Ordinance 032205-11 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, March 22, 2005. Brenda J. Holton, Deputy Clerk K m qO—U lIRT COUNTY ROANOKE COUNTY — STONELEDGE DRI YE 50' R/W 7D' BE VACATED 10262' V 3f.04" 110.13' 41.05" TAX7flB.04-7-Z 5 N5s'46 8'W 4 PTAX ,28.04-1-3.1 PAUL L. MAZEY, JR. & PROPERTY OF LOUANNA C. MAZEY i JOSEPH A HENDRICKS, JR. D.B. 1197, PG. 461 1 & IRENE L HENDRICKS NOTFS D.B. 1346, PG. 1932 1. 7HE PURPOSE OF THIS PLAT IS TO VACATE AN LXS77NG 20' WATERLINE EASEMNEMT ON LOT 48 AND CREATE A NEW WATERLWE EAS ENT ON LOTS 47 AND 4& DATEt SCALE: COMM. N04 CAD O �t2oo,( T 0 No. 7 PLAT SHOWING EXISTING 20' WATERLINE EASEMENT TO BE VACATED EX E1dS77NG D.& DEED BOOL( PG PAGE R/W RIGHT-OF-WAY t PRWER7Y UNE TO BE VACATED. ® NEW BENT NE EAS AND CREAT)(YG A NEW WATERLINE EASEMENT SITUATED -ON LOTS 47 AND 48 PHASE 2—B. "STONEGATE" ROANOKE CO. P.B. 27, PG 141 HOLLINS MAGISTERIAL DISTRICT BOAMOKE COUNTY, VIRGMU OCTOBER 6, 2004 LUMSDEN ASSOCIATES, P.C. 1'= 30' ENGINEERS -SURVEYORS -PLANNERS ROANOKE, VIRGINIA 2003-184 4664 BRAMBLETON AVENUE PHONE; (540) 774.4411 P.O. BOX 20669 PAX; (540) 772-9445 F:\2003\03184\SUR\031B4ES•DWG ROANOKE, VIRCINIA 24018 E-MAIL: MAIL@LUM50ENPGCOM S593l4'0D1— f0250 . N3laoo� �,Opf , 1 !10.00' fA00. 7 EX. 15' PUBLIC UTILITY EASEMENT _ _ _ �p,B, 27 PG. 14Q •�, -P is oo' 6 a EX 30' MINIMUM 8U NE— U �2 (P.B. 27 PG. rot „ 0 �� $ " ' •.°•' NEW WATER LINE o N EASSNENT (3,554 &F.TOTAL) n c, 1,850 SF. LOT 48) ((t,904 S.F. LOT 47) ,� .. 2 LOT 48 0.345 AG . t , �{ LOT 47 0.384 AG I� •r O 10' 7D' BE VACATED 10262' V 3f.04" 110.13' 41.05" TAX7flB.04-7-Z 5 N5s'46 8'W 4 PTAX ,28.04-1-3.1 PAUL L. MAZEY, JR. & PROPERTY OF LOUANNA C. MAZEY i JOSEPH A HENDRICKS, JR. D.B. 1197, PG. 461 1 & IRENE L HENDRICKS NOTFS D.B. 1346, PG. 1932 1. 7HE PURPOSE OF THIS PLAT IS TO VACATE AN LXS77NG 20' WATERLINE EASEMNEMT ON LOT 48 AND CREATE A NEW WATERLWE EAS ENT ON LOTS 47 AND 4& DATEt SCALE: COMM. N04 CAD O �t2oo,( T 0 No. 7 PLAT SHOWING EXISTING 20' WATERLINE EASEMENT TO BE VACATED EX E1dS77NG D.& DEED BOOL( PG PAGE R/W RIGHT-OF-WAY t PRWER7Y UNE TO BE VACATED. ® NEW BENT NE EAS AND CREAT)(YG A NEW WATERLINE EASEMENT SITUATED -ON LOTS 47 AND 48 PHASE 2—B. "STONEGATE" ROANOKE CO. P.B. 27, PG 141 HOLLINS MAGISTERIAL DISTRICT BOAMOKE COUNTY, VIRGMU OCTOBER 6, 2004 LUMSDEN ASSOCIATES, P.C. 1'= 30' ENGINEERS -SURVEYORS -PLANNERS ROANOKE, VIRGINIA 2003-184 4664 BRAMBLETON AVENUE PHONE; (540) 774.4411 P.O. BOX 20669 PAX; (540) 772-9445 F:\2003\03184\SUR\031B4ES•DWG ROANOKE, VIRCINIA 24018 E-MAIL: MAIL@LUM50ENPGCOM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDINANCE 032205-12 GRANTING A SPECIAL USE PERMIT TO WAYNE AND MARTHA PIKE FOR A PRIVATE KENNEL TO BE LOCATED AT 4509 RED BARN LANE (TAX MAP NO. 40.18-1-33.03) VINTON MAGISTERIAL DISTRICT WHEREAS, Wayne & Martha Pike have filed a petition for a special use permit for a private kennel to be located at 4509 Red Barn Lane (Tax Map No. 40.18-1-33.03) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 1, 2005; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 22, 2005; the second reading and public hearing on this matter was held on March 22, 2005. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Wayne and Martha Pike for a private kennel to be located at 4509 Red Barn Lane in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved with the following condition: (1) The private kennel shall be for a maximum of four dogs. (2) The Special Use Permit shall be issued to Wayne and Martha Pike only, and shall not be transferable to any other subsequent property owner. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: 4tA- a6l �' Brenda J. lton, CMC Deputy Clerk cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 22, 2005 RESOLUTION 032205-13 APPROVING AND ADOPTING AMENDMENTS TO THE COMMUNITY PLAN FOR ROANOKE COUNTY, VIRGINIA WHEREAS, the Planning Commission held a public hearing on the plan on November 2, 2004, after advertisement and notice as required by § 15.2-2204 of the Code of Virginia, and adopted a resolution recommending that the Board of Supervisors review and adopt a revised Community Plan for Roanoke County, Virginia; and WHEREAS, the Board of Supervisors held a public hearing on the revised Community Plan on January 25, 2005, after advertisement and notice as required by § 15.2-2204 of the Code of Virginia; and WHEREAS, Roanoke County, Virginia, has a long and successful history of community planning that has emphasized citizen involvement and participation; and WHEREAS, § 15.2-2223 of the Code of Virginia requires that the Planning Commission of every jurisdiction shall prepare and recommend a comprehensive (Community) plan for the physical development of their jurisdiction; and WHEREAS, § 15.2-2230 of the Code of Virginia requires that the Planning Commission shall review the comprehensive (Community) plan once every five years to determine whether it is advisable to amend the plan; and WHEREAS, in 2003 Roanoke County began the process of revising the Community Plan to help guide Roanoke County's growth and decision-making in the future; and WHEREAS, in 2003, a Citizen's Planning Academy was conducted, in 2004 a Smart Growth Task Force was convened and during this two year period many work sessions and community input meetings were held; and WHEREAS, the Planning Commission has prepared a revised Community Plan for Roanoke County entitled "Roanoke County Community Plan," dated November 2, 2004, and said plan has been prepared in accordance with §§ 15.2-2223 and 2224 of the Code of Virginia; and NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1) That the Revised Community (Comprehensive) Plan, consisting of the following five chapters and maps, is hereby approved and adopted. The Revised Community (Comprehensive) Plan consists of the following component parts: a) Economic Development Plan b) Growth Management & Capital Facilities Planning c) Storm water Management d) Public Utilities e) Transportation f) Land Use maps 2) That the Planning Commission and County staff are directed to commence work on implementation strategies for the Community Plan, including amendments to the County zoning Ordinance and County Code in accordance with the guidelines in the Community Plan for the use and development of land within Roanoke County. 3) That this Resolution is effective from and after March 22, 2005. 2 On motion of Supervisor Flora to adopt the resolution with revisions to land use maps for Roe property on Dawnwood Drive as suggested by Supervisor Wray (Change to Land Use Maps: Roe property on Dawnwood Drive, Cave Spring Magisterial District, to be designated development and division line between development and rural village to follow the northern property line of Tax Parcels 96.03-2-3 and 96.03-2-1), and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Janet Scheid, Chief Planner Arnold Covey, Director, Community Development Paul Mahoney, County Attorney John Murphy, Zoning Administrator 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDER 032205-14 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2005 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2005, and ending December 31, 2005, be, and hereby is, set for a tax rate of $1.12 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.13 of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Flora to adopt the order, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: ^K Brenda J. Holton, CMC Deputy Clerk cc: File Paul Mahoney, County Attorney Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Brent Robertson, Director, Management & Budget William Driver, Director, Real Estate Valuation Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDER 032205-15 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2005 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2005, and ending December 31, 2005, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592- 11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2005, and ending December 31, 2005, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor McNamara to adopt the order, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. Wolton, CMC Deputy Clerk cc: File Paul Mahoney, County Attorney Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Brent Robertson, Director, Budget William Driver, Director, Real Estate Valuation Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 22, 2005 ORDER 032205-16 SETTING THE TAX LEVY ON A CLASSIFCATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2005 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2005, and ending December 31, 2005, be, and hereby is, set for a tax rate of $3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor McNamara to adopt the order, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk cc: File Paul Mahoney, County Attorney Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Brent Robertson, Director, Budget William Driver, Director, Real Estate Valuation Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue 2