HomeMy WebLinkAbout6/28/2005 - Adopted Board RecordsACTION NO. A-062805-1
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request to appropriate $729,849 to various public assistance
programs in the Department of Social Services
SUBMITTED BY: Dr. Betty McCrary
Director of Social Services
APPROVED BY: Dan R. O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Department of Social Services receives additional appropriations throughout the year
for public assistance and services delivery. The state has made available $288,000 in
federal IV -E funds for foster children; $45,000 adoption subsidy; $158,437 for transitional
day care; $55,000 for auxiliary grants; $40,000 special needs adoption; $24,292 for
eligibility administration; $25,480 adult services; $18,615 VIEW work and transition;
$20,438 head start day care; and $54,587 non -VIEW day care.
The Department of Social Services cannot access these funds until the County has
appropriated the same. The Board of Supervisors is requested to appropriate $729,849
to the 2004-2005 Social Services budget and to appropriate the related revenues from the
state.
FISCAL IMPACT:
This report will add an additional $729,849 to the Social Services revenue budget and
expenditure budget. Any local required match is currently available in the budget.
STAFF RECOMMENDATION:
Staff recommends appropriation of $729,849 to the 2004-2005 Social Services budget and
appropriation of the same revenues from the state, to be distributed in the following
manner:
$288,000 for federal IV -E (602000-5730)
$45,000 for adoption subsidy (602000-5771)
$158,437 transitional day care (602000-5749)
$55,000 auxiliary grants (602000-5710)
$40,000 special needs adoption (602000-5770)
$24,292 for eligibility administration
$25,480 for adult services (602000-5756)
$18,615 VIEW work and transition (602000-5749)
$20,438 head start day care (602000-5785)
$54,587 non -VIEW day care (602000-5749)
VOTE:
Supervisor Church motion to approve staff recommendation
Motion Approved
cc: File
Dr. Betty McCrary, Director, Social Services
Rebecca Owens, Director, Finance
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Yes
No
Abs
Mr. McNamara
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Mr. Church
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Mr. Wray
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Mr. Flora
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Mr. Altizer
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cc: File
Dr. Betty McCrary, Director, Social Services
Rebecca Owens, Director, Finance
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ACTION NO. A-062805-2
ITEM NO. E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Change order for Public Safety Building project
(foundation/auger piles due to unsuitable soils)
SUBMITTED BY: Dan O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
As discussed at a work session held on June 14, Northrop -Grumman has submitted a
proposed change order for revised foundation construction due to soft soils under the
dispatch wing of the new Public Safety Building. With the guidance of the County's
construction management firm, Construction Dynamics Group, staff rejected the original
change order proposals and instructed Northrop -Grumman to identify alternative methods
of ensuring a sound foundation and to absorb all redesign costs. Northrop -Grumman has
agreed to absorb the redesign cost and has presented three options for consideration. The
alternatives presented are maximum prices and could be lower if the depths of the
additional foundation supports are less than estimated or if fewer piles are required.
Conversely, if the depths of the piles need to be deeper than estimated or more piles are
required, Northrop -Grumman will absorb any additional cost. The original proposed
change order is presented below and the revisions are listed in the "alternatives" section of
this report.
As staff has agreed to bring all proposed change orders above $100,000 to the Board for
approval, this item is on the agenda for consideration by the Board of Supervisors.
Original Change Order Proposals:
Micro -piles system and revised foundation design - This original proposal was priced at
$528,685 plus design costs of $11,463 for a total proposed change amount of $540,148.
This amount included all costs for redesign of the foundation. Staff rejected this proposal
and instructed Northrop -Grumman to submit another proposal with several options for
alternative structural systems. Northrop -Grumman was also notified that the County would
not pay for engineering and redesign costs as the unsuitable soils should have been
discovered prior to the original foundation design being completed. Northrop -Grumman
has agreed with this concept and sent an alternative proposed change order with the
following alternatives.
ALTERNATIVES:
Option 1: Geopiers — 250 30" diagonal geopiers, at a depth of 9 to 13 feet.
Cost — Not to Exceed $408,328
Option 2: Auger Cast Piles — 172 12" diameter Auger Cast Piles at an average depth of
21 feet
Cost — Not to Exceed $319,034
Option 3: Micropiles - 172 8" diameter Micropiles at an average depth of 21 feet
Cost — Not to Exceed $510,629
All three alternatives have been analyzed by Construction Dynamics Group (CDG) for cost
and effectiveness.
FISCAL IMPACT:
An amount not to exceed cost of $319,034 would be deducted for the current project
contingency amount of $811,245, leaving a balance of at least $492,211 in the
contingency. These funds are already in the project budget and no additional appropriation
is necessary.
RECOMMENDATION:
Staff recommends that Option 2 — Auger Cast Piles be approved a
method and has been deemed by CDG to be an effective method
foundation.
2
s it is the lowest cost
of ensuring a sound
VOTE:
Supervisor Church motion to approve staff recommendation (Option #2)
Motion Approved
cc: File
Dan O'Donnell, Assistant County Administrator
Rebecca Owens, Director, Finance
Yes
No
Abs
Mr. McNamara
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Mr. Church
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Mr. Wray
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Mr. Flora
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Mr. Altizer
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cc: File
Dan O'Donnell, Assistant County Administrator
Rebecca Owens, Director, Finance
ACTION NO. A-062805-3
ITEM NO. E-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request to authorize an agreement between the Sheriff of
Montgomery County and the Police Department of Roanoke
County to allow the Roanoke County Police Department to
respond to E-911 law enforcement calls on Patterson Drive in
the Copper Hill portion of Montgomery County
SUBMITTED BY: Ray Lavinder
Chief of Police
APPROVED BY: Dan O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Because of the remote location of Patterson Drive in the Copper Hill section of
Montgomery County (near Bent Mountain), Sheriff Whitt of Montgomery County has asked
the Roanoke County Police Department for mutual aid by providing the first law
enforcement response in emergency situations to this area. As authorized by the Code of
Virginia, such officers shall exercise full police powers during the period of such emergency
or necessity in Montgomery County as if they were in Roanoke County.
Once an E-911 law enforcement call is received in Roanoke County for a law enforcement
response on Patterson Drive, the call will also be transferred to the Montgomery Sheriffs
dispatch and their Deputy shall also respond to the call. Roanoke County officers agree to
remain at the scene as stand-by until the Montgomery deputy arrives unless ordered to
leave by a supervisor in the Roanoke County Police Department. If a Roanoke County
Police officer is not available or if the Roanoke County Police officer is ordered to leave by
their supervisor, said supervisor shall immediately contact their counterpart with the
Montgomery County Sheriff's office to inform them of the circumstances. For purposes of
this agreement, an emergency situation shall mean an actual or threatened condition that
poses an immediate threat to life or property.
The Montgomery County Sheriff's Office and the Roanoke County Police Department have
prepared the attached agreement which shall become effective July 1, 2005 and remain in
effect for ten years and shall be automatically renewed once for a period of ten years
unless either party notifies the other in writing of its intent to allow the agreement to expire.
The agreement may be terminated by either party by ninety (90) days written notice to the
other so that the E-911 calls can be switched back to the Montgomery County Sheriff's
office by the phone company.
FISCAL IMPACT:
There is no fiscal impact. The response will be by the officer in the district serving the
adjacent area of Roanoke County.
STAFF RECOMMENDATION:
Staff recommends approval of the attached agreement so that the Roanoke County Police
Department may provide assistance to the Montgomery County Sheriff's Office for
residents on Patterson Drive in the Copper Hill area of Montgomery County.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
cc: File
Ray Lavinder, Chief of Police
Paul Mahoney, County Attorney
Yes
No
Abs
Mr. McNamara
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Mr. Church
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Mr. Wray
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Mr. Flora
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Mr. Altizer
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cc: File
Ray Lavinder, Chief of Police
Paul Mahoney, County Attorney
THIS AGREEMENT made this_ day of , 2005, by and between the COUNTY OF
ROANOKE, VIRGINIA ("Roanoke County"), a political subdivision of the Commonwealth of Virginia and
SHERIFF, J.T. WHITT, a Constitutional Officer elected by the people of Montgomery County, Virginia (the
"Sheriff").
WITNESSETH:
WHEREAS, Pursuant to the authority granted in Section 15.2-1736 of the 1950 Code of Virginia,
as amended, Roanoke County has agreed to accept E-911 law enforcement calls for the Montgomery
County residents located along Patterson Drive in the Bent Mountain, Copper Hill area of Montgomery
County and provide first responder emergency law enforcement services for these residents; and
WHEREAS, Roanoke County and the Sheriff have agreed to enter into this Agreement for the
purpose of establishing a protocol as to how Roanoke County and the Sheriff shall respond should a law
enforcement emergency exist or an E-911 law enforcement call be made from the Patterson Drive area of
Montgomery County, Virginia; and
WHEREAS, Roanoke County and the Sheriff mutually desire to use this Agreement for the further
purpose of establishing terms for mutual aide between the parties to this Agreement in emergency
situations.
NOW, THEREFORE, in consideration of the premises and of the mutual promises contained in
this Agreement, the Parties agree as follows:
1. Roanoke County agrees to accept all the E-911 law enforcement calls from the residents
located on Patterson Drive in the Bent Mountain, Copper Hill Section of Montgomery County, Virginia.
Upon receiving an E-911 law enforcement call from this area, Roanoke County, through its chief law-
enforcement officer or his designee, shall undertake to be the first law enforcement responder to the
scene. Roanoke County agrees to provide protection, defense and maintenance of the peace and good
order and to stabilize the scene if necessary. Such officers and their principals shall exercise full police
powers as conferred upon them by the laws of the Commonwealth of Virginia during the period of such
emergency or necessity in Montgomery County, the same as in the County of Roanoke. In such cases,
these officers may participate in law-enforcement action beyond Roanoke County to the extent authorized
by general laws in the Commonwealth of Virginia. All law enforcement personnel responding to an
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emergency request will report to and take direction from their respective chief law enforcement officer or
the designated supervisor of the requesting agency at the emergency site.
2. Once an E-911 law enforcement call is received in Roanoke County for a law
enforcement response on Patterson Drive, the E-911 call shall then automatically transfer to the Sheriffs
dispatch. The Sheriff or his designee shall also respond to the after receiving the E-911 call. Roanoke
County officers agree to remain at the scene as stand-by until the Sheriffs deputies or officers arrive,
unless ordered to leave the scene by a supervisor. The Sheriff shall take over control and management
of the scene once his deputies or officers arrive. In the event that a Roanoke County officer is unavailable
to respond to an E-911 law enforcement call or is ordered to leave the scene by a supervisor, the On -
Duty Shift Supervisor shall immediately contact his counterpart with the Sheriffs Office to inform him of
the circumstances.
Each party further agrees that in the event of an emergency situation in either jurisdiction, each
party to this Agreement shall furnish to the other such personnel, equipment, facilities or services as is, in
the opinion of the assisting member, available to lend assistance for law enforcement purposes.
Provided, however, that each party reserves the right to refuse to render assistance, or to recall any or all
rendered assistance, whenever a good faith determination is made that such action is necessary to the
protection of the assisting party's jurisdiction. For purposes of this agreement, "Emergency situation" shall
mean an actual or threatened condition within the jurisdiction of one of the parties to this Agreement that
poses an immediate threat to life or property and which exceeds the capability and resources of that
jurisdiction to successfully bring that condition or situation under reasonable control. Law enforcement
personnel responding to a call for mutual assistance outside of their appointed jurisdiction shall have all
those law enforcement powers provided by the laws of the Commonwealth of Virginia.
3. For any act or failure to act carried out beyond the normal jurisdiction and under this
Agreement, such law enforcement officers shall be entitled to all of the immunities from liability enjoyed in
its own jurisdiction when acting through its police officers, agents, or employees for a public or
governmental purpose. This Agreement shall not be construed to impair or affect any sovereign or
governmental immunity or official immunity that may otherwise be available to the County or the Sheriff or
any officer, deputy, agent or employee of either party to this Agreement.
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4. The deputies, police officers, principal, or other agents or employees of the Parties when
acting hereunder without their normal territorial jurisdiction, shall enjoy all exemptions from laws,
ordinances and regulations and shall have all of the pension, relief, disability, worker's compensation and
other benefits enjoyed by them while performing their respective duties within their normal jurisdiction.
5. Each Party waives any claim it may have against the other Party growing out of any act
or omission carried out under this Agreement. In so far as permitted by law, each Party to this Agreement
shall indemnify and hold harmless the other Party from any and all claims by third parties for personal
injury, property damage or other claims for monetary or injunctive relief which may arise out of the
activities, or failures to act, of the other Party to this Agreement while outside their respective jurisdictions
in connection with this Agreement. This Agreement shall not be construed as, or deemed to be, an
Agreement for the benefit of any third party or parties, and no third party or parties shall have any right of
action whatever hereunder for any cause whatsoever.
6. Each Party shall, as may be required, notify its law-enforcement liability insurance carrier
prior to the effective date of this Agreement.
7. The effective date of this Agreement is July 1, 2005. Its term is ten (10) years and shall
be automatically renewed once for a period of ten (10) years unless either party notifies the other in
writing of its intent to allow the Agreement to expire. This Agreement may be amended only by a written
instrument signed by an authorized representative of the County and the Sheriff. From time to time, the
chief law-enforcement officer of the County, or his designee, and the Sheriff, or his designee, may enter
into written policies or procedures to implement the intent of this Agreement.
8. This Agreement may be terminated by either party by ninety days written notice to the
other. Upon notice of termination or non -renewal, the Sheriff shall make the necessary arrangements
with the cooperation of Roanoke County to have the E-911 calls from Patterson Drive switched to the
Sheriffs dispatch.
9. The use of the term "Party" includes employees, officials, and officers of Roanoke County
or the Sheriffs Office.
IN WITNESS WHEREOF, this Agreement has been approved and executed by and is effective
and operative as to each of the Parties hereto as of the date hereinabove, all as herein provided.
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APPROVED AS TO FORM: COUNTY OF ROANOKE, VIRGINIA
BY:
APPROVED AS TO FORM: SHERIFF OF MONTGOMERY COUNTY
BY:
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J.T. WHITT, SHERIFF
w
ACTION NO. A-062805-4
ITEM NO. E-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Memorandum of Understanding with Virginia Department of
State Police for 800 MHz repeater installation, Poor Mountain
SUBMITTED BY: Anne Marie Green
Director, Department of General Services
APPROVED BY: Dan O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In order to provide coverage on both sides of Poor Mountain, Roanoke County uses two
antenna sites for the 800 MHz public safety radio system. The County owns one of the
sites and the tower on it, but is using a tower on another site for which there is no current
valid lease. Discussions with the owner of that property have not resulted in any
agreement for continued use of the tower and site. The Virginia Department of State
Police has agreed to permit Roanoke County to install the equipment on its nearby tower
site, without charge. The State Police site will provide comparable coverage for the radio
system.
FISCAL IMPACT:
There will be a one time charge by the Department of State Police for installation of the
County's equipment, which should not exceed $2,000. The Public Safety Team has
approved payment of this fee out of the E-911 fund.
ALTERNATIVES:
1. Approve the execution of the attached Memorandum of Understanding (MOU) with the
Virginia Department of State Police by the County Administrator or his designee.
2. Direct the Department of General Services to attempt to negotiate a lease with the
owner of the tower currently housing the County's equipment or with another property
owner on Poor Mountain.
STAFF RECOMMENDATION:
Staff recommends approval of Alternative # 1.
VOTE:
Supervisor Church motion to approve staff recommendation
Motion Approved
cc: File
Anne Marie Green, Director, General Services
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
Yes
No
Abs
Mr. McNamara
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Mr. Church
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Mr. Wray
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Mr. Flora
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Mr. Altizer
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cc: File
Anne Marie Green, Director, General Services
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
MEMORANDUM OF UNDERSTANDING
between
Virginia Department of State Police
and
Roanoke County Communications
This memorandum is to set forth basic general procedural obligations of the
Department of State Police (DSP) and Roanoke County Communications (RCC).
The general intent of this memorandum is to allow RCC to operate
communications equipment on DSP property. See attachment for details of
equipment and frequency.
In consideration of the mutual covenants contained herein, the parties hereto
agree as follows:
1. DSP hereby grants to RCC permission, revocable and terminable as hereafter
provided, to maintain and operate radio communications equipment and place
antenna and appurtenances on existing property identified as DSP, Poor
Mountain Communication Site located in Montgomery County, Virginia. RCC
shall be permitted to use the DSP property for the installation, operation and
maintenance of communications equipment only. RCC shall not be permitted to
use the DSP property for any other purpose except by written permission of DSP.
2. This memorandum will become effective upon signatures of both parties and
extend until such time as DSP or RCC gives the other party a six (6) month
advance written notification of their desire to terminate. Upon termination of this
MOU, RCC agrees to remove all equipment and personal property at its own
expense within (120) days.
3. RCC shall make no monetary payment in the form of rent. RCC will pay all
installation charges and all cost of servicing and maintaining its own equipment.
4. The DSP shall perform the initial installation of the radio tower components on
behalf of RCC.
5. RCC will assume responsibility for handling and coordinating the licensing of
the RCC equipment with the Federal Communications Commission.
6. DSP will approve all antennas and equipment to be placed on the DSP tower
and building for the purposes of tower loading and frequency interference
reasons.
7. While this MOU attempts to accommodate all possible situations, it is
acknowledged that from time to time situations will arise which are outside the
general scope of this document. It is incumbent upon both parties to discuss
these situations and reach a mutually agreeable resolution to the agreement. The
parties will review the MOU as needed and recommend changes to the
appropriate persons. Changes will be as written addenda to this MOU.
Commonwealth of Virginia;
Department of State Police
Superintendent
Date:
Commonwealth of Virginia;
Roanoke County, Virginia
County Administrator
Date:
May 20, 2005
Communications Equipment to be installed on DSP site at Poor Mountain by
Roanoke County, Virginia
800 MHz. Repeater
Transmit Frequency 854.9875 MHz.
Receive Frequency 809.9875 MHz.
Transmit ERP 70 Watts
Antenna Type Decibel Products DB803M
ACTION NO. A-062805-5
ITEM NO. E-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request to approve amendments to the Public Private
Partnership Policy
SUBMITTED BY: Doug Chittum
Economic Development Director
APPROVED BY: Dan O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
A work session was held on June 7, 2005 for the purpose of discussing the policies and
procedures related to Roanoke County's use of economic development incentives. Much
of the discussion was based on the current Public Private Partnership (PPP) Policy, which
was last amended in 2002. After discussion, the Board requested several changes to the
Policy. It was further agreed that with these revisions, the PPP Policy should remain as
guidelines for determining the appropriateness and level of County financial participation in
economic development projects. A draft of the revised policy is attached and the following
is a summary of the suggested amendments.
1. Deleted the detailing of "Target Industries" under the Guiding Principles Section on
page 2 of the policy.
2. Deleted the use of Worksheets 1 and 2 to evaluate eligibility of projects on page 3 of
the policy.
3. Deleted the ability of the County Administration to administer incentives under $50,000
without Board approval on pages 3 and 4 of the policy.
4. Deleted the reference to maintaining the utility funds for water and sewer due to the
creation of the Western Virginia Water Authority.
5. Made reference to the Industrial Development Authority and their fiduciary role in the
payment of incentives on pages 1 and 5 of the policy.
6. Request the Roanoke County Industrial Development Authority to amend their name to
the Roanoke County Economic Development Authority to more accurately reflect their
mission.
FISCAL IMPACT:
Since most incentives are administered on a "reimbursable basis" and are therefore paid
out only after new tax revenues are generated and the incentives have been budgeted for,
there will be only positive effects on the County budget.
ALTERNATIVES:
1. Amend the PPP Policy as suggested under the summary and detailed in the draft of the
2005 revised policy.
2. Make no changes to the policy.
STAFF RECOMMENDATION:
Staff recommends Alternative 1 which would amend the PPP Policy as outlined in the 2005
draft document.
VOTE:
Supervisor McNamara motion to approve staff recommendation (amend the PPP
Policy as outlined in the 2005 draft document) with the following addition: in the
review section on Page 3, add the words "subject to Board approval' at the end of
the sentence
Motion approved
cc: File
Doug Chittum, Director, Economic Development
Wanda Riley, Policy Manual
Yes
No
Abs
Mr. McNamara
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Mr. Church
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Mr. Wray
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Mr. Flora
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Mr. Altizer
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cc: File
Doug Chittum, Director, Economic Development
Wanda Riley, Policy Manual
COUNTY OF ROANOKE
PUBLIC PRIVATE PARTNERSHIP POLICY
(Revised June 2005)
Introduction
The County established a Public -Private Partnership Program to further its economic
development mission — to design and implement innovative programs and services that leverage
community assets, create wealth & prosperity, and embrace the region's future. The distribution
of various incentives in the form of County funds or other assets is the intent of the Program.
These distributions are made to qualifying enterprises or organizations to encourage them to
create or retain jobs and investment in the County and the region. This Policy establishes a
framework by which the Program can be equitably and efficiently administered.
Guiding Principles
The Public -Private Partnership Policy is developed and applied in concert with the County's
Business Plan for Economic Development. The Policy reflects the County's commitment to
attract and retain quality jobs and investment and to maintain strong working relationships with
its public and private sector partners. This is an investment Program, whereby the County seeks
to ensure a reasonable return on its investment of funds or other assets as measured by tax
revenues and quality jobs created and retained.
Financial incentives offered by Roanoke County and administered by the Roanoke County
Industrial Development Authority originate from the tax revenues paid by citizens, visitors, and
businesses in the County. The Public Private Partnership Policy seeks to reinvest some portion
of these tax revenues to assist in the economic growth of the County.
During the initial site search for a location or the expansion of an existing facility, Roanoke
County and a business or industry develops a partnership designed to accommodate the specific
needs of the project. Accordingly:
1. Roanoke County may fund a portion or all of development costs for public
improvements, such as roads and public utilities, off site regional storm water
management facilities, and/or utility connection fees for water and sewer for a qualifying
industry or business that meets the evaluation criteria for Public Private Partnerships.
2. Roanoke County may encourage the creation or retention of jobs of qualifying companies
within the community, which hire employees at wages/salaries at or above the median
area rate for that occupation through assistance with employment training.
3. Roanoke County may support tourism related industry/destination activities that provide
range of services and attractions for visitors from outside the Roanoke Valley that will
create employment opportunities and tax revenues, and enhance our image as a viable
community.
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4. Incentives will not be used to relocate a business/industry from another jurisdiction in the
Roanoke Valley to the County unless it can be shown that the subject jobs and investment
might otherwise be lost to the Roanoke Valley, and/or the business has determined that
the best location for their new operation is in an Economic Opportunity Area as
designated in the Roanoke County Economic Development Strategy.
Typical areas of Partnershia Assistance
Physical improvements and fees, such as:
a. Water and sewer line extensions
b. Water, fire, and sewer utility connection fees
C. Public road construction and required drainage structures
d. Traffic control devices such as signals and related equipment
e. Regional storm water management facilities
f. Land acquisition for public purposes (i.e. industrial rail and/or road access,
road widening, easement acquisition ... )
g. Employment training/retraining
Requests for assistance with employment training and retraining of new and/or relocated
employees may be considered. Amounts and priority of funding will depend on the salary/wage
rate to be paid, the number of permanent full time jobs created, relocated or retained, and
availability of matching funds from the state of Virginia and federal funds.
Operating Procedures
The Director of Economic Development is responsible for administering this Policy and shall
coordinate with the Director of Finance to establish a system to account for funds committed and
expended. A business or industry may apply for County assistance by addressing a letter (on
company letterhead) to the Director of Economic Development that indicates:
a. A description of the business or tourism activity to be conducted on the site, that
indicates the reasons why public financial participation is needed to complete the
proj ect.
b. Total capital investment in real estate (land, building), machinery and tools, and
anticipated personal property, and/or other taxes paid on site
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C. Total employment and annual payroll for jobs to be created or retained over the
next five years
d. Numbers and types of positions/jobs created or retained and average annual
hourly salaries or wage for each over the next five years
e. Specific infrastructure requirements such as water and sewer needs (including line
size and/or capacity), off site road improvements, storm water management
facilities, or other public facility assistance requested
f. Date of construction and/or start-up (if in an existing building)
g. If applicable, the terms of any lease to ensure that the company will occupy the
building during the period calculated for payback.
Review
The Director of Economic Development will review each request for participation using the
following guidelines. These evaluation criteria are based on a payback of anticipated taxes (real
estate, machinery and tools, personal property, transient occupancy tax, sales tax, admissions tax,
etc.) to the County, and jobs created/retained by number and type of employees. The County
may participate in the following manner subject to Board approval:
a. New or expanding commercial/retail/office projects must have a payback within one
year.
b. New or expanding manufacturing/industrial projects must have a payback within
three years.
c. County incentives may be packaged with those offered by local, State or Federal
agencies to leverage the opportunity. Such incentive packages will be structured so
as to provide maximum return on the County's assets.
d. The incentive may be paid on a reimbursable basis, following an audit verifying the
new local tax revenues generated by the project.
e. The County may participate up to 100% of public improvement costs for anew and
expanded project if the payback meets any of the classes listed above.
f. All applications are subject to the amount of the County's annual budget
appropriation for this purpose .
Criteria for determination
a. Incentives will not be approved in situations where it can be determined that they
would not materially effect the decision of the applicant to undertake the project or
otherwise make an investment in the County.
b. No projects will be considered which are determined to produce significant
environmental pollution, public nuisance or excessive demands for local public
services.
c. Excess County payments shall be refunded by the applicant if the actual tax revenues
do not meet the payback formula in accordance with the Performance Agreement
executed between the County and the business or industry.
d. Tourism projects will be evaluated on the basis of expected visitation and
concentration of tourism activities in areas proposed by the Economic Development
Strategy, as well as other criteria for new jobs and anticipated tax revenues.
e. If appropriate, Public Private Partnership funds may be passed through the Industrial
Development Authority of Roanoke County to a qualifying business or industry
subject to the stipulations set out in the Performance Agreement.
f. Developers of commercial or industrial projects for lease must pass on the value of
the incentives to the tenant business or industry by lowering the annual lease rate
and/or by providing for additional tenant improvements. A copy of the executed
lease in which the County participation is identified shall be presented to the Director
of Economic Development upon request.
g. A business or industry obtaining Public Private Partnership funds shall coordinate any
public announcement of its location in the County with Department staff in order to
obtain positive media coverage for the activity.
h. Recipients of Program funds will provide on an annual basis a report (including
written verification of the annual taxes paid to Roanoke County) of their progress in
meeting the terms of the Program Agreement. Such report will be delivered to the
Department of Economic Development within 30 days of the anniversary date of the
Agreement.
Limitations
Roanoke County will not pay for any private sewage pre-treatment facilities or waive any
ordinances requiring fire protection or industrial discharge certification.
Funding Sources
Roanoke County shall fund its participation from the General Fund from anticipated tax revenue,
or from an Economic Development Fund or other special non-utility funds. The Roanoke
County Industrial Development Authority shall administer the payment of financial incentives to
each applicant as agreed upon in the negotiated performance agreements.
Public Disclosure
There shall be disclosure of any financial or other involvement by staff members and elected
officials in any public private partnership.
Award of Funds
Upon the evaluation and decision to enter into an Agreement, the Director of Economic
Development will notify the expanding or relocating business/industry in writing. This letter
will identify the Countys funding level as well as any other areas of assistance.
Aereement
A written "Performance Agreement," in a form to be approved by the County Attorney that
specifies the terms and obligations of each party will be executed prior to the disbursement of
any Program funds.
Any questions regarding the preparation of an application for financial assistance under the criteria
of the Public Private Partnership Policy should be directed to the Director of Economic
Development, P.O. Box 29800, Roanoke, Virginia 24018-0798. Phone (540) 772-2069.
V
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JUNE 28, 2005
ORDINANCE 062805-6 AMENDING AND REPEALING SECTIONS OF
CHAPTER 18. SEWERS AND SEWAGE DISPOSAL AND OF CHAPTER
22. WATER OF THE ROANOKE COUNTY CODE
WHEREAS, the creation of the Western Virginia Water Authority (WVWA)
transferred many of the duties and responsibilities for the regulation of public sewer and
water systems from the County to WVWA; and
WHEREAS, this transfer of responsibility and authority rendered numerous
provisions of the County Code unnecessary; therefore, this ordinance amends and
repeals many provisions in Chapter 18. Sewers and Sewer Disposal and Chapter 22.
Water of the Roanoke County Code; and
WHEREAS, the first reading of this ordinance was held on June 14, 2005; and
the second reading was held on June 28, 2005.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the following sections of Chapter 18. Sewers and Sewage Disposal
of the County Code are hereby amended and/or repealed as follows:
ARTICLE I. IN GENERAL
See. 18 2. SanitaFy facilities f0F
006MUses,
shows, exhibitions,
.
No peFSen shall be PeFFnitted
to exhibit
in the eaunty
any side
show, d9g
and peny
show, traffined animal show, Garnival,
GiFGUs and menag
atheF show,
exhabatoon
faeolities fOF the peFSennel of the
show,
Fneeting wit
of the
county health
ARTICLE III. PRIVATE SEWAGE DISPOSAL SYSTEMS"
DIVISION 1. GENERALLY
Sec. 18-64. Connections to public or private sewers; compliance with article; inspection
of septic tank systems; when permits under article become null and void.
It shall be unlawful for any septic tank system to be installed or repaired in the county
except upon a permit as required in this article. If a public or private sewer is within
three hundred (300) feet of the buildings for which the septic tank is to be installed or
repaired, or as required by the concurring resolution under § 15.2-5137 of the Code of
Virginia, the owner shall be required to connect to the public or private sewer, if the
owner of the latter and the elevation permits such connection. No septic tank system
shall be installed or repaired in this county except upon such permit as required in this
article. All materials used shall strictly comply with all of the specifications required by
this article. No septic tank system or any part thereof shall be covered until it has been
inspected and approved as complying with the approved plans of the health
department. The health department shall not approve the installation of a septic tank
system unless so installed, nor permit it to be covered up unless it complies with the
3
- -
31=-
rm
Sec. 18-64. Connections to public or private sewers; compliance with article; inspection
of septic tank systems; when permits under article become null and void.
It shall be unlawful for any septic tank system to be installed or repaired in the county
except upon a permit as required in this article. If a public or private sewer is within
three hundred (300) feet of the buildings for which the septic tank is to be installed or
repaired, or as required by the concurring resolution under § 15.2-5137 of the Code of
Virginia, the owner shall be required to connect to the public or private sewer, if the
owner of the latter and the elevation permits such connection. No septic tank system
shall be installed or repaired in this county except upon such permit as required in this
article. All materials used shall strictly comply with all of the specifications required by
this article. No septic tank system or any part thereof shall be covered until it has been
inspected and approved as complying with the approved plans of the health
department. The health department shall not approve the installation of a septic tank
system unless so installed, nor permit it to be covered up unless it complies with the
3
Petenfial
Home
Tanks
Length
Width
Ajf
3 OF less
1 11
1 11
1 11
1 11
1 11
1 11
1 11
too
99'011
41611
4-I !1-
443!L-
1480
-916"
41811
11
413!L-
11
7-
1:7201
1 11
1 11
1 11
"L,
shal' be th
(I) FGF the ioration of th dispesal —i -J, the..-.. -
depaFtmeFA-.
AF
Note- When exist; ng - vvells aFe Riviollypt-A !y come -soil f0ffnations aFe
W-4— - Immill shall be inSFeased and
eneountered, the fifty (50) feet distance fFGm any - ��Vflly
- r -Tin -V
d.T--90r-Tln
rN f "Mm
i -o
free of siren OF exaessi
3. MateFial used on
rely ane rrl7f
top Gf the-twie
eL17L
shall bbee ssuffilidently
fine OF shall be gFaded so as to
pfohibit filteFing of backfill
4. The filteF FnateFial
e. f ser.UFely
lines except wheFe bell
FnateFial into
shall be level
staked
spiget pip -&4i-&
the tile lines.
with tep
in the bottom ef the
vll-se4. The grade
trenrh shall be provided foF all
beaFds shall be nailed to sta
m n eenteF of the tFensh,
as shawn
on the plans, OF gFade
stakes at intervals of not less
than six and one fourth
eighths ( 31-811 ineh te-
(6 1/4) feet.
twelve and one
The gFade beaFds aFe
half (11-2- 112) feet.
te be de of thFee
11
The seat box, vault and flOOF
shall be eeveFed
by a house built of UpFight beaFds eF etheF
suotable mateFials seGUFely
nailed to 2" x
4" timber -s. The house shall be PFOYided with -a
-
!
- - -
_
rV
The seat box, vault and flOOF
shall be eeveFed
by a house built of UpFight beaFds eF etheF
suotable mateFials seGUFely
nailed to 2" x
4" timber -s. The house shall be PFOYided with -a
ARTICLE IV. SEWER USE STANDARDS*
Sec. 18-151. Definitions.
For the purpose of this article, the words and phrases set out in this section shall have
the following meanings:
Control authority for purposes of this article only shall mean the
has duly authOFized Feffesentat Western Virginia Water Authority (WVWA).
****
Plant means the Gity ef ReaelEe Western Virginia Water Authority Regional Sewage
Treatment Plant.
****
13
(4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but
not limited to, wastestreams with a closedcup flashpoint of less than one hundred forty
(140) degrees Fahrenheit sixty (60) degrees Centigrade using the test methods
specified in 40 CFR 261.21.
(5) Strong acid or concentrated plating solutions, whether neutralized or not.
(6) Fats, wax, grease or oils, from restaurants or other facilities as deemed necessary
by the eeunty VINWA, whether emulsified or not, in excess of 100 mg/I or containing
substances which may solidify or become viscous at temperatures between thirty-two
(32) degrees and one hundred fifty (150) degrees Fahrenheit (00 and 65° Centigrade).
(7) Total petroleum hydrocarbons in excess of 200 mg/I.
(8) Obnoxious, toxic or poisonous solids, liquids, or gases, vapors, or fumes in
quantities sufficient to violate the provisions of subsection (a) of this section.
(9) Waste, wastewater or any other substance having a pH lower than 5.0, or greater
than 12.5, or any other substance with a corrosive property capable of causing damage
or hazard to structures, equipment and personnel at the wastewater facility.
(10) Waste, wastewater or any other substance containing phenols, hydrogen sulfide
or other taste and odor producing substances that have not been minimized. After
treatment of the composite wastewater, effluent concentration limits may not exceed the
requirements established by state, federal or other agencies with jurisdiction over
discharges to receiving waters.
(11) Antimony and beryllium greater than 1.0 mg/1.
(12) Hazardous wastes.
(13) Trucked or hauled pollutants, except at discharge points designated by the
control authority. Companies that truck or haul pollutants to the eaun WVWA sanitary
sewer are subject to inspections of their facilities including but not limited to offices,
garages, and buildings used to house the trucks.
(14) Trucked or hauled industrial wastewater, without prior approval and not meeting
all local limits, with the exception that wastewater pumped from restaurant grease traps
may only be trucked or hauled and discharged only at a designated area at the
wastewater treatment plan.
(15) Wastes pumped from oil/water separators.
15
(c) The utility director, or his designee, shall provide written notice by certified mail to
the sewer user, property owner or other responsible person of any violation of this
ordinance or of section 18-156 of this Code. This notice shall describe the nature of the
violation, the corrective measures necessary to achieve compliance, the time period for
compliance, the amount of the monthly surcharge until corrected, and the appeal
process.
Sec. 18-156.3. Surcharge; disconnection.
(a) For structures or property with actual or potential discharge, considered to be a
Category I defect, the sewer user, property owner or other responsible person shall be
given six (6) months to correct the illegal or improper activities or facilities contributing to
the discharge, infiltration or inflow into the public sanitary sewer system. If corrective
measures to eliminate the illegal or improper discharge, infiltration or inflow into the
public sanitary sewer system are not completed and approved by the utility director, or
his designee, within six (6) months from the date of the notice provided in section 18-
156.2(c), then the county WVWA shall impose upon the sewer user, property owner or
other responsible person a monthly surcharge in the amount of one hundred dollars
($100.00) per month until the required corrective measures are completed and
approved. If the property owner or responsible party fails to pay the monthly surcharge
when due and payable, then the eeunty WVWA shall terminate the water and sewer
connections and service to the property, and disconnect the customer from the system.
During and after periods of heavy rainfall resulting in actual or potential inflow or
infiltration in excess of two hundred (200) gallons per day, the utility director may in his
discretion temporarily terminate the sewer connection to protect the public sewer
system and other sewer users.
(b) For structures or property with actual or potential discharge, considered to be a
Category II defect, the sewer user, property owner or other responsible person shall be
given six (6) months to correct the actual or potential illegal or improper activities or
facilities contributing to the discharge, infiltration or inflow into the public sanitary sewer
system. If corrective measures to eliminate the actual or potential illegal or improper
discharge, infiltration or inflow into the public sanitary sewer system are not completed
17
Sec. 18-163. Measurement, sampling, etc., and report of discharges.
(a) The owner of each facility discharging other than normal wastewater or
discharging Group A wastewater shall upon the written request of the control authority
submit monthly, or at such other frequency as may be required by the control authority,
to the coup control authority, on forms supplied by the eeunty control authority, a
certified statement of the quantities of its wastes discharged into the sewers and
sewage works of the county WVWA or into any sewer connected therewith. Copies of
pertinent water bills may be required to be submitted with the above statement. Such
documents shall be filed with the seun WVWA not later than the tenth day of the
following month. A separate statement shall be filed for each industrial plant. The total
minimum,quantities of wastes to be measUFed and eeFtified by the peFSOR so disrhaFg;__
established by the contFOl authOFity and shall, as a
inel
(1) Liquid in nallens-
(2) Five-day BOD +n peunds.
(3) Suspended seli pounds-, on a dFy solids basis-.
(5) Tatal Kjeldahl notFGgen in pounds.
(b) Unless otherwise provided, each measurement, test, sampling, or analysis
required to be made hereunder shall be made in accordance with 40 C.F.R. Part 136,
as amended.
19
chamber, metering device, sampling methods and analyses of samples shall be subject,
at any time, to inspection and verification by the county. Sampling and measuring
facilities shall be such as to provide safe access for authorized personnel of the county
for making such inspection and verification.
(g) Plans for sampling chambers, with their locations shown on a site plan, shall be
submitted to the county for approval.
(h) All owners of facilities governed by this section shall also comply with any
applicable monitoring requirements and regulations established by the control authority
which are hereby incorporated by reference.
(i) All owners of facilities governed by this article shall comply with the applicable
requirements of 40 C.F.R. 403.12, as amended, which is incorporated by reference
herein, as amended including, without limitation, the signatory, certification and record
keeping requirements of 40 C.F.R. 403.12(c), (d), (i), and (1). All records shall be
retained for a minimum of three (3) years and this retention period shall be extended
during litigation or upon request of the control authority.
0) Sampling for discharge limit compliance shall be taken at the sampling chamber
without any dilution factor except for properly classified categorical or significant users.
(k) Sampling for prohibited materials may be collected at either the sampling chamber
or end of process to determine the absence of
Sec. 18-166. Charges generally.
Persons making discharges of industrial waste shall pay a charge to cover the cost of
collection and treatment in addition to capital costs. When a permit application for
industrial waste is approved, the county or its authorized representative control authority
shall issue a permit stating -(tee the terms of acceptance by the sett control
authority.d
21
23
MWIM I ArZK7-,Wvm
- -- - - - --
0-0
- - -
25
2r-TM 1�c
2,
-
-7w--
1
27
T
(1) Acids or chemicals damaging to sewer lines or treatment process are released
into the sewer causing rapid deterioration of these structures or interfering with proper
conveyance and treatment of wastewater;
(2) A governmental agency informs the tet} Western Virginia Water Authority that
the effluent from the wastewater treatment plant is no longer a quality permitted for
discharge into a watercourse, and it is found that the customer is delivering wastewater
to the somas Western Virginia Water Authority's system that cannot be sufficiently
treated or requires treatment that is not provided by the seuRty Western Virginia Water
Authority as normal domestic treatment; or
(3) The customer:
a. Discharges industrial waste or wastewater that is in violation of the permit issued
by the approving authority;
b. Discharges wastewater at an uncontrolled, variable rate in sufficient quantity to
cause an imbalance in the wastewater treatment system;
c. Fails to pay bills for water and sanitary sewer services when due; or
d. Repeats a discharge of prohibited wastes into public sewers.
(4) The permittee has engaged in fraudulent reporting to the control authority or failed
to report adequately as required changes in discharge.
(b) If the service is disconnected pursuant to subsection (a)(2) of this section, the
seunty Western Virginia Water Authority shall:
(1) Disconnect the customer;
(2) Supply the customer with the governmental agency's report and provide the
customer with all pertinent information; and
(3) Continue
disconnection
until such
time as the customer provides additional
pretreatment or
other facilities
designed
to remove the objectionable characteristics
from his wastes.
31
W_ :A:Lp - "
0.0 lw_ _m
md
AMISS
M i MMM
r-n-MOK212 -I
M=7MM -7M
33
Sec. 22-31. Expansion and establishment --Approval; connection and conveyance to
county.
(a) No applicant shall supply water in the county until the water system has been
approved by the director. Should any water system be disapproved by the director,
written notice of the reasons therefor shall be given to the applicant. If no action is taken
within ninety (90) days from the date the application is filed with the county and WVWA,
then such application shall be deemed to be approved.
(b) (1) Where an applicant has previously established a water system and proposes to
expand such system in the county, the applicant shall, prior to approval, agree to either:
a. Where an existing supply exists, sell water to the eaun WVWA for a specified
rate; convey to the seamy VVVWA the new system, exclusive of any supply or storage
facility together with appurtenant real estate, at no cost to the seunty VWWA; convey at
the cost of construction the expanded supply and storage facility together with the
appurtenant real estate and pay a connection fee in accordance with the schedule of
current charges for initial water connections; or
b. Where a new supply is to be developed, build and convey to the Gouty WVWA at
no cost, the complete internal distribution system within the area to be served; convey
to the eoun WVWA at cost all well lots on which are located existing wells utilized in
the system, wells or other supply, treatment plant, storage facilities and all appurtenant
real estate. The oeunty VVVWA shall have the option to participate with the applicant in
developing a new supply by paying one-half the cost of drilling, test pumping and
chemical analysis, such costs to be reimbursed to the applicant from connection fees if
35
c. In lieu of a. and b., the applicant may convey, at no cost to the eaunty VVVWA, the
new water system which will serve the expanded area and pay a connection fee equal
to the actual cost of the meters.
The requirements contained in paragraphs (1) and (2) above may be waived by the
board.
Sec. 22-32. Same --Application; compliance with provisions.
Except as hereafter noted, the application for a new water system or for the extension of
an existing water system shall be made in writing, shall state in detail the type of water
supply, the number, nature and location of connections proposed to be served and shall
be accompanied by scale drawings showing location and capacity of pumping stations,
treatment plants and storage facilities, and pipe sizes and materials of the proposed
water distribution facilities; including mains, valves, fire hydrants and other
appurtenances together with such other information as the director may require.
It shall be unlawful for any person to begin construction of a water system in a new
subdivision or expansion of a water system in an existing subdivision, housing
development or complex prior to submission and approval of the plans for the water
system therein having been obtained from the director. No new water system or
extension of an existing water system in the county serving or being capable of serving
three (3) or more living units shall be operated until all provisions of this chapter are
complied with by the applicant, except when such system is in an agricultural zone
where the total development will consist of less than fifteen (15) units or in residentially
zoned areas with lot minimums of forty thousand (40,000) square feet and one hundred
fifty (150) feet of road frontage, and the total development will be less than fifteen (15)
lots.
37
-
--
-
W
Should the owner of the water system desire to replace such water supply or should he
desire to make repairs exceeding twenty-five (25) percent of the replacement cost of the
entire water system, such owner shall conform to the requirements of this chapter.
or FeFneve
41
Zia
or FeFneve
41
43
45
Mil
ffej
_-
_ -_
------------
45
47
"ERG."
C/Q h .ne+er OF EDf`
TABLE 11
OFF SITE FACILITIES CCC
TABLE MET,.
49
51
ARM
- -
...
51
k MA
53
the meteF tO FegisteF, the eensuFneF shall be
billed fGF such amount as is shown t
k MA
53
When the neCtOF using wateF i L-Rds te Fneve, he shall give the imet— at least
thFee (3) days' notice. Any peFsen vaeating aRy PF a ses without payiRg his utility
seFviee bell shall not have utility sepvioe initiated OF oentinued at any new pFeFnises within
the County of Reanake until the -amount sq due fFGFn him shall have been p
.. I IT
Fo's I
TTA
NO "I 'i M
MW
' - -
station apfons, and otheF suFfaGe aFeas oeveFed with bFick, paying, file, or otheF mate
49
57
mlmp
57
That any provision of the Roanoke County Code not specifically amended
or repealed above shall remain in full force and effect as adopted.
4. That this ordinance shall be in full force and effect from and after its
passage.
At
MMUMEWIL-T 11j.1
MIA ..
AT& ETA
-
-
-
-
- - - -
- -
TIM MT
IN X3
That any provision of the Roanoke County Code not specifically amended
or repealed above shall remain in full force and effect as adopted.
4. That this ordinance shall be in full force and effect from and after its
passage.
At
cc: File
Circuit Court
Clifford R. Weckstein, Judge
William Broadhurst, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
James R. Swanson, Judge
Charles N. Dorsey, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Francis W. Burkart, III, Judge
Theresa A. Childress, Clerk
Gerald Holt, Sheriff
Paul Mahoney, County Attorney
Randy Leach, Commonwealth Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
John M. Chambliss, Jr., Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Diane D. Hyatt, Chief Financial Officer
O. Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Rebecca Owens, Director, Finance
Betty McCrary, Director, Social Services
David Davis, Court Services
Elaine Carver, Director, Information Technology
Anne Marie Green, Director, General Services
Thomas S. Haislip, Director, Parks, Recreation & Tourism
William E. Driver Director, Real Estate Valuation
F. Kevin Hutchins, Treasurer
Nancy Horn, Commissioner of Revenue
61
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2005
RESOLUTION 062805-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for June 28,
2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 9,
inclusive, as follows:
1. Approval of minutes — June 14, 2005
2. Request from the Library to accept and appropriate funds in the amount of
$8,000 from the Library of Virginia, acting as administrator for the Gates
Foundation "Staying Connected" grant program
3. Resolution establishing salaries for the County Administrator and County
Attorney
4. Request from schools to appropriate grant funds in the amount of $225 from the
Virginia Commission for the Arts
5. Request from schools to appropriate a donation in the amount of $1,520.42 from
the Hand in Hand Committee for the support of advertising efforts for the annual
Parent Fair
6. Request from schools to appropriate funds in the amount of $307.98 from
Virginia Western Community College for dual enrollment revenues
7. Request from schools to appropriate grant funds in the amount of $36,581 from
the Virginia Department of Education
8. Approval of contract to provide Commonwealth's Attorney services to the Town
of Vinton for $6,000 and appropriation of funds for fiscal year 2005-2006
1
9. Confirmation of committee appointment to Parks, Recreation and Tourism
Advisory Commission
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Altizer to adopt the Consent Resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A COPY TESTE:
kI f-) 10 ) q , N 1
Diane S. Chil ers, CMC
Clerk to the Board of Supervisors
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
Diane Hyatt, Chief Financial Officer
Joseph Sgroi, Director, Human Resources
Ragena Jordan, Human Resources
Diana Rosapepe, Director of Library Services
Randy Leach, Commonwealth's Attorney
FA
ACTION NO. A -062805-7.a
ITEM NO. J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request from the Library to accept and appropriate funds in
the amount of $8,000 from the Library of Virginia, acting as
administrator for the Gates Foundation "Staying Connected"
grant program
SUBMITTED BY: Diana L. Rosapepe
Director of Library Services
APPROVED BY: Dan R. O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Using funds from the Bill & Melinda Gates Foundation "Staying Connected" program, the
Library of Virginia has offered $8,000 training grants to each of nine public library regions in
Virginia. The grants specify that funds must be used to assist the libraries in providing staff
training on the use and support of public access computing. Because Roanoke County
Public Library (RCPL) already has an established training structure in place and has
previously offered technology -related instruction to the staff of area libraries, the Library of
Virginia and members of the Roanoke Valley Library consortium asked that RCPL act as
grant applicant and fiscal agent for this region. The conditions of the grant require that
RCPL submit training proposal(s) before funds can be used, an evaluation form for each
event, and an annual report documenting expenditures. Training must be completed by
January 10, 2007, and funds expended by April 30, 2007.
FISCAL IMPACT:
No additional funding will be required.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of grant funds in the amount of $8,000 to
the Library's operating budget.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Diana Rosapepe, Director of Library Services
Rebecca Owens, Director, Finance
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Diana Rosapepe, Director of Library Services
Rebecca Owens, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JUNE 28, 2005
RESOLUTION 062805-7.b ESTABLISHING SALARIES FOR THE
COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby
establishes the salaries for the County Administrator and the County Attorney for fiscal
year 2005-2006.
BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the annual salary for the County Administrator shall be increased
from $134,063.47 to $139,426.01.
2. That the annual salary for the County Attorney shall be increased from
$114,151.45 to $118,717.51, plus the County longevity supplement.
3. That the effective date for the establishment of these salaries shall be July
1, 2005.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A OPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
Cc: File
Paul Mahoney, County Attorney
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Joseph Sgroi, Director, Human Resources
Ragena Jordan, Human Resources
ACTION NO. A -062805-7.c
ITEM NO. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request from schools to appropriate grant funds in the amount
of $225 from the Virginia Commission for the Arts
SUBMITTED BY: Dr. Lorraine Lange
Deputy Superintendent
APPROVED BY: Dan R. O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools received a grant in the amount of $1,500 from the Virginia
Commission for the Arts (VCA). An amount of $1,275 was received in September 2004.
The remaining $225 was to be sent to the school division upon receipt and approval by the
VCA of the final repo rt/eva I uation. The initial installment was approved for appropriation in
September. This request is for appropriation of the final installment of $225 which has
been received.
FISCAL IMPACT:
The instructional budget will be increased by $225.00.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends that the final installment of $225.00 from the Virginia Commission for
the Arts grant be appropriated to budget code 797620-6301.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
ACTION NO. A -062805-7.d
ITEM NO. J-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request from schools to appropriate a donation in the amount
of $1,520.42 from the Hand in Hand Committee for the support
of advertising efforts for the annual Parent Fair
SUBMITTED BY: Dr. Lorraine Lange
Deputy Superintendent
APPROVED BY: Dan R. O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
A donation in the amount of $1,520.42 has been made to Roanoke County Schools for the
purpose of supporting advertising efforts for the annual Parent Fair. The donation will be
used for advertising expenses associated with the Parent Fair to be held in October 2005.
The community service group, the Hand in Hand Committee, hopes their donation will help
increase the number of parents and families that attend the annual event.
FISCAL IMPACT:
Budget code 817923-3007 will be increased by $1,520.42.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends that the donation in the amount of $1,520.42 from the Hand in Hand
Committee be appropriated to budget code 817923-3007.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
ACTION NO. A -062805-7.e
ITEM NO. J-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request from schools to appropriate funds in the amount of
$307.98 from Virginia Western Community College for dual
enrollment revenues
SUBMITTED BY: Dr. Lorraine Lange
Deputy Superintendent
APPROVED BY: Dan R. O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools and Virginia Western Community College (VWCC) have an
agreement whereby the college provides college level courses in English, US History, and
certain vocational subjects. The courses are taught by Roanoke County teachers who
meet the college's criteria for adjunct professors. Monies that have been collected exceed
the expenses. Roanoke County Schools added students to the dual enrollment count for
second semester. VWCC reimbursed the school system $307.98 for services rendered.
FISCAL IMPACT:
The instructional budget will be increased by $307.98.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends that the reimbursement of $307.98 by VWCC be appropriated to the
instructional program.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
ACTION NO. A -062805-7.f
ITEM NO. J-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Request from schools to appropriate grant funds in the amount
of $36,581 from the Virginia Department of Education
SUBMITTED BY: Dr. Lorraine Lange
Deputy Superintendent
APPROVED BY: Dan R. O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools and Family Service of Roanoke Valley have worked in
partnership for seven years to primarily focus on serving higher risk students. Family
Service Staff assists Roanoke County Staff in coordinating community based service
learning projects for students. Roanoke County Schools will continue to offer service
learning opportunities in Year 2 to approximately 50 high school students and will expand
to include at least 20 middle school students. Objectives will continue to include impacting
and improving performance on SOL testing, attendance, grades and behavior in school.
FISCAL IMPACT:
A grant in the amount of $36,581 has been awarded. An in-kind match is required which is
allocated in the current budget. No new funds will be expended.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends that grant funds in the amount of $36,581 from the Virginia Department
of Education be appropriated to the Guidance Department budget (797331) to continue
offering service learning opportunities.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Dr. Lorraine Lange, Deputy Superintendent
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
ACTION NO. A -062805-7.g
ITEM NO. J-8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Approval of contract to provide Commonwealth's Attorney
services to the Town of Vinton for $6,000 and appropriation of
funds for fiscal year 2005-2006
SUBMITTED BY: Diane D. Hyatt
Chief Financial Officer
APPROVED BY: Dan O'Donnell
Assistant County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In the past, the prosecution of criminal cases, including traffic infractions, misdemeanors,
and preliminary hearings of felony cases, for the Town of Vinton were heard in the Vinton
municipal building. Beginning July 1, 2004, the judges of the General District Court wanted
these cases heard in the Roanoke County courthouse in the City of Salem. This
eliminated the need for the judges, clerks, and sheriff's deputies to travel to Vinton for
these cases. In addition, by staying in the Roanoke County courthouse, the clerks had
available computer access.
While the cases were in Vinton, they were handled by the Town's Attorney; however with
the move to the County Courthouse, the travel became prohibitive for the Town Attorney.
The Town of Vinton approached the County Commonwealth's Attorney's, Randy Leach,
about handling the Town cases through his office. An agreement was reached to provide
these services to the Town for $6,000 annually beginning July 1, 2004. This money is paid
as a salary supplement to the four Assistant Commonwealth's Attorneys, who added these
cases to their existing workload.
The initial contract was for a one year period from July 1, 2004 through June 30, 2005.
The arrangement has worked well for both parties, and they would like to renew the
contract for another year with the same terms.
FISCAL IMPACT:
The Town will pay the County $6,000 to provide legal services for the 2005-2006 fiscal
year. This money will be paid to the four Assistant Commonwealth's Attorneys as a
supplement of $53.60 per pay period. The $6,000 will also cover the employer portion of
the FICA tax for these employees.
STAFF RECOMMENDATION:
Staff recommends the following:
1. Approve the attached contract for the County Commonwealth's Attorney Office to
provide legal services to the Town of Vinton for the 2005-2006 fiscal year.
2. Appropriate revenue of $6,000 from the Town of Vinton and appropriate increased
expenditure of $6,000 for salary supplements and FICA for the Commonwealth's
Attorney's Office in 2005-2006.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Diane Hyatt, Chief Financial Officer
Randy Leach, Commonwealth's Attorney
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
F
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Diane Hyatt, Chief Financial Officer
Randy Leach, Commonwealth's Attorney
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
F
CONTRACT FOR PROFESSIONAL LEGAL SERVICES
BE IT KNOWN THAT this agreement is entered into by and between the Town of Vinton,
Virginia (hereinafter sometimes referred to as "Town") and Roanoke County Commonwealth's
Attorney (hereinafter sometimes referred to as "Counsel").
Counsel hereby agrees to furnish the following services:
Representing the Town in the prosecution of criminal cases, including but not limited to traffic
infractions, misdemeanors, civil and mental hearings, and preliminary hearings of felony cases,
as well as cases in Juvenile and Domestic Relations Court, and in the Court of Appeals of
Virginia on petitions for writ of error. Counsel will also act as a legal advisor on criminal issues
for the local law enforcement (Town of Vinton Police Department).
The scope of this contract does not include litigation or proceedings arising out of or involving
tort or worker's compensation.
These legal services are to be provided under the immediate supervision of the Roanoke County
Commonwealth's Attorney, Edwin Randy Leach, III.
In consideration of services described hereinabove, the Town hereby agrees to pay the Counsel
$6,000 per annum to be used as follows:
1. Each of the four attorneys listed in Attachment A will receive a pay supplement of $53.60
per pay period. Based on 26 pay periods per year, this amounts to an annual supplement
of $1500 each (including the employer portion of FICA tax at $4.10 per pay period).
2. Any amounts remaining, due to turnover in the office, may be used by Counsel for other
office expenses, related to Vinton cases.
Upon execution of the contract, the Town should mail a check in the amount of $6,000 to the
County of Roanoke, Attention Ms. Diane D. Hyatt, PO Box 29800, Roanoke, VA 24018.
At least semi-annually, Council will provide a summary of cases handled by Council, showing a
breakdown of the cases handled on behalf of the Town of Vinton.
The County of Roanoke will include the pay supplement on the County payroll checks for the
attorneys listed on Attachment A. Any change in attorneys will require an amendment to
Attachment A, which will need to be signed by the County Chief Financial Officer, in order to
insure that the payroll change is made. A copy of this amendment will by mailed to the Town of
Vinton, Attention Mr. Kevin Boggess, 311 South Pollard Street, Vinton, VA 24179.
This contract is for a one year period only, commencing July 1, 2005 and ending on June 30,
2006. This contract may be renegotiated on an annual basis. This contract should be
renegotiated thirty days before the beginning of the new fiscal year in order to insure the
continuation of the payroll supplement to the individual attorneys.
JA
All records, reports, documents and other material delivered or transmitted to Counsel by Town
shall remain the property of Town, and shall be returned by Counsel to Town, at Counsel's
expense, at termination or expiration of this contract. All records, reports, documents, pleadings,
exhibits or other material related to this contract and/or obtained or prepared by Counsel in
connection with the performance of the services contracted for herein shall become the property
Town, and shall, upon request, be returned by Counsel to Town, at termination or expiration of
this contract.
The Town and Counsel acknowledge and agree that the Department of Justice has the right to
review all records, reports, worksheets or any other material of either party related to this
contract. The Town and Counsel further agree that they or either of them will furnish to the
Department of Justice, upon request, copies of any and all records, reports, worksheets, bills,
statements or any other material of Counsel or Town related to this contract.
Counsel agrees to abide by the requirements of the following as applicable: Title VI and VII of
the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era
Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972,
the Age Act of 1975, and counsel agrees to abide by the requirements of the Americans with
Disabilities Act of 1990.
Counsel agrees not to discriminate in its employment practices, and will render services under
this contract without regard to race, color, religion, sex, national origin, veteran status, political
affiliation, or disabilities.
IN WITNESS WHEREOF, the parties have executed this Agreement as of this
day of
TOWN SIGNATURE:
COUNSEL SIGNATURE:
ROANOKE COUNTY SIGNATURE:
Title:
Title:
Title:
ACTION NO. A -062805-7.h
ITEM NO. J-9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2005
AGENDA ITEM: Confirmation of appointment to the Parks and Recreation
Advisory Commission
SUBMITTED BY: Diane S. Childers
Clerk to the Board
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Parks and Recreation Advisory Commission (Appointed by District)
At the June 28, 2005 meeting, Supervisor McNamara nominated Bob Schell to
represent the Windsor Hills Magisterial District and serve a three-year term that will
expire on June 30, 2008. He requested that confirmation of this appointment be placed
on the consent agenda.
STAFF RECOMMENDATION:
It is recommended that the above appointment to the Parks and Recreation Advisory
Commission be confirmed.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Parks and Recreation Advisory Committee
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Parks and Recreation Advisory Committee
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2005
RESOLUTION 062805-8 OF APPRECIATION TO FRANK F. "JACK"
GEE, JR. FOLLOWING 31 YEARS OF SERVICE AT THE MOUNT
PLEASANT VOLUNTEER FIRE COMPANY
WHEREAS, Frank F. "Jack" Gee, Jr., joined the Mount Pleasant Volunteer Fire
Company on November 17, 1973, and retired in December 2004, after thirty-one years
of active duty; and
WHEREAS, Mr. Gee held the rank of Captain from 1987 until 1994 when he
retired and returned to active duty as a firefighter; and
WHEREAS, Mr. Gee served as the Company's Treasurer from 1994 until his
retirement from active duty in 2004; and
WHEREAS, Mr. Gee served on the Roanoke County Fire Chiefs' Board as a
volunteer representative with the late T. E. Wagner, Chief of the Mount Peasant
Volunteer Fire Company, for many years; and
WHEREAS, Mr. Gee also served on the Roanoke County Fire and Rescue
Accident Review Board for many years before his retirement; and
WHEREAS, Mr. Gee has performed a crucial role in protecting the life and
property of citizens in one of the most hazardous profession, and Roanoke County is
very fortunate to have benefited from his dedication and many years of experience; and
WHEREAS, Mr. Gee has served with professionalism and integrity and through
his volunteer efforts with the Mount Pleasant Volunteer Fire Company has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to FRANK F. "JACK" GEE, JR., for thirty-one years of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Wray to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A C PY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, TUESDAY, JUNE 28, 2005
ORDINANCE 062805-9 TO CHANGE THE ZONING CLASSIFICATION OF
A 50 -ACRE TRACT OF REAL ESTATE LOCATED NORTHWEST OF THE
5800 BLOCK OF CRUMPACKER DRIVE (TAX MAP NO. 39.00-1 -1) IN THE
HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF AG -3 TO THE ZONING CLASSIFICATION OF R-1
WITH CONDITIONS UPON THE APPLICATION OF FRALIN & WALDRON,
INC.
WHEREAS, the first reading of this ordinance was held on April 26, 2005, and the
second reading and public hearing were held May 24, 2005 and continued to June 28,
2005; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on May 3, 2005 and continued to June 7, 2005; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 50
acres, as described herein, and located northwest of the 5800 block of Crumpacker Drive
and 6200 block of Apple Harvest Drive (part of Tax Map Number 39.00-1-1) in the Hollins
Magisterial District, is hereby changed from the zoning classification of AG -3,
Agriculture/Rural Preserve District, to the zoning classification of R-1, Low Density
Residential District.
2. That this action is taken upon the application of Fralin & Waldron, Inc.
3. That the owner of the property has voluntarily proffered in writing the following
condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts:
1
(1) Total lot subdivision will not exceed 65 lots and will be generally
consistent with the submitted "Concept Plan Showing Future Sections of the
Orchards," dated March 23, 2005, prepared by Lumsden Associates, P.C.
4. That said real estate is more fully described as follows:
BEGINNING at a point on the northerly boundary of property of F&W
Community Development Corporation, Tax Map #40.01-1-1, said point also being
the northeasterly corner of property of April G. Lail, Tax Map #39.12-2-24; thence
leaving F&W Community Development Corporation and with April G. Lail, N. 57° 11'
19" W. passing the northwesterly corner of said property at 405.82 feet and thence
with northerly boundary of Douglas R. and Karen S. Carter, in all 931.93 feet, to a
point, said point being the northwesterly corner of property of Douglas R. and Karen
S. Carter; thence leaving Carter and with 12 new zoning lines through the property
of James M. Crumpacker, Jr., Jean C. Brown and Debra C. Moore, as follows:
thence N. 19° 24'48" E. 995.03 feet to a point; thence N. 320 0631" W. 311.90 feet
to a point; thence N. 37° 04' 08" E. 570.32 feet to a point; thence S. 710 29' 13" E.
819.85 feet to a point; thence S. 490 24' 25" E. 85.49 feet to a point; thence S. 050
23' 07" E. 94.24 feet to a point; thence S. 500 25' 18" E. 57.49 feet to a point;
thence S. 210 29'23" E. 101.54 feet to a point; thence S. 43° 13'14" E. 142.14 feet
to a point; thence S. 180 48' 17" W. 230.83 feet to a point; thence S. 13° 12'34" E.
172.58 feet to a point; thence S. 480 34' 02" E. 189.64 feet to a point; said point
located on the northerly boundary of property of F&W Community Development
Corporation; thence with F&W Community Development Corporation, S. 400 48'09"
W. 905.62 feet to a point, said point being the northeasterly corner of Roanoke
County Board of Supervisors property, Tax Map #39.00-1-1.1; thence leaving F&W
Community Development Corporation and with Roanoke County Board of
Supervisors for the following 4 courses, N. 09° 11' 29" W. 130.55 feet to a point;
thence N. 390 02' 52" W. 151.65 feet to a point; thence S. 370 35' 27" W. 116.97
feet to a point; thence S. 370 59'02" E. 246.85 feet to a point, said point located on
the northerly boundary of F&W Community Development Corporation; thence
leaving Roanoke County Board of Supervisors and with F&W Community
Development Corporation, S. 400 48'05" W. 375.22 feet to the place of beginning,
and containing 50.1 acres.
5. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by
this ordinance.
2
On motion of Supervisor Flora to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A COPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
William Driver, Director, Real Estate Valuation
Paul Mahoney, County Attorney
3
AgM HATChO MEA XWES Wnr LUIS OF TAW Lor. RWJRX
PORIM 7D
COMVM IID W AIDS AMALVOK W— ATAS SPOW a
f/ � s so7sie• E
....rte • ���T 1 � y �
CONCEPT PLAN SHOWING -
FUTURE SEC71ONS OF + e
"THE ORCHARDS"/\ I l t _Y I t
FOR THE PROPERTY OF i
JAMES M. CRUMPACKER JR., JEAN C. BROWN y� / /�
AND DEBRA C. MOORS ' I ` ' / ' ^ • I !
FOR THE BENEFIT OF GRAPHIC SCALE
FP.ALIN AND WALDRON, INC. ° zoo aoo eoo I'°°
SITUATED ALONG CIDERHOUSE DRIVE r>�
ROANOKE COUNTY, VIRGINIA i inch — 400 ft
DATE: March !23, 2005 LUMSDEN ASSOCIATES, P.C.
SCALE: NGINEERS-SURVEYORS-PLANNERS
COMM. NO.:=400' ROANOKE, VIRGINIA
03-324 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411
P.O. BOX 20669 FAX: (540) 772-9445
SHEET 2 OF 3 1 ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM
f:\2003\03324\eng\03324prelim-hb.dwg
....rte • ���T 1 � y �
CONCEPT PLAN SHOWING -
FUTURE SEC71ONS OF + e
"THE ORCHARDS"/\ I l t _Y I t
FOR THE PROPERTY OF i
JAMES M. CRUMPACKER JR., JEAN C. BROWN y� / /�
AND DEBRA C. MOORS ' I ` ' / ' ^ • I !
FOR THE BENEFIT OF GRAPHIC SCALE
FP.ALIN AND WALDRON, INC. ° zoo aoo eoo I'°°
SITUATED ALONG CIDERHOUSE DRIVE r>�
ROANOKE COUNTY, VIRGINIA i inch — 400 ft
DATE: March !23, 2005 LUMSDEN ASSOCIATES, P.C.
SCALE: NGINEERS-SURVEYORS-PLANNERS
COMM. NO.:=400' ROANOKE, VIRGINIA
03-324 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411
P.O. BOX 20669 FAX: (540) 772-9445
SHEET 2 OF 3 1 ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM
f:\2003\03324\eng\03324prelim-hb.dwg
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2005
ORDINANCE 062805-10 GRANTING A SPECIAL USE PERMIT TO
DANIEL W. DOSS FOR THE OPERATION OF A USED AUTOMOBILE
DEALERSHIP ON .467 ACRES TO BE LOCATED AT 6717
WILLIAMSON ROAD (TAX MAP NO. 27.184-3) HOLLINS
MAGISTERIAL DISTRICT
WHEREAS, Daniel W. Doss has filed a petition for a special use permit for the
operation of a used automobile dealership on .467 acres located at 6717 Williamson
Road (Tax Map No. 27.18-4-3) in the Hollins Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
June 7, 2005; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on May 24, 2005; the second reading and public hearing on this
matter was held on June 28, 2005.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Daniel W.
Doss for the operation of a used automobile dealership on .467 acres located at 6717
Williamson Road in the Hollins Magisterial District is substantially in accord with the
adopted 2000 Community Plan, as amended, pursuant to the provisions of Section
15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is
hereby approved with the following conditions:
(1) Landscaping shall include a ten -foot planting adjacent to any public street
right-of-way. Within this planting strip, one large deciduous, large evergreen or
1
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small deciduous tree shall be planted every thirty (30) linear feet. Such planting
materials shall otherwise comply with the landscaping requirements contained in
Section 30-92 of the Zoning Ordinance
(2) The maximum number of vehicles allowed on site for sale is 25.
(3) Operating hours shall be limited to Monday — Saturday 9 a.m. to 6 p.m.
and no business allowed on Sunday.
(4) No changes shall be made to existing building except those of a cosmetic
nature.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Flora to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A COPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
William Driver, Director, Real Estate Valuation
Paul Mahoney, County Attorney
6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2005
ORDINANCE 062805-11 TO INCREASE THE SALARIES OF THE
MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY
CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for
the compensation of members of the Board of Supervisors and the procedure for
increasing their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $14,246.15 by
Ordinance 062204-14 and further has established the additional annual compensation
for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be
$1,200; and
WHEREAS, this section provides that the maximum annual salaries therein
provided may be adjusted in any year by an inflation factor not to exceed five (5%)
percent; and
WHEREAS, the first reading on this ordinance was held on June 14, 2005; the
second reading and public hearing was held on June 28, 2005.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of
Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of
4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual
salaries shall be $14,816 for members of the Board. In addition, the chairman of the
Board will receive an additional annual sum of $1,800 and the vice-chairman of the
Board will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 2005.
On motion of Supervisor Flora to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A qPPY TESTE:
61a ) (� 49017n)
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Joseph Sgroi, Director, Human Resources
Ragena Jordan, Human Resources