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Home My WebLink About8/23/2005 - Adopted Board RecordsACTION NO. A-082305-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Request to appropriate $156,000 to add two (2) additional Animal Control Officers with vehicles and equipment SUBMITTED BY: Ray Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The animal control function was established and operated out of the County Administrator's Office until it was transferred to the Police Department in 1994. For more than 25 years the County has functioned with three animal control officers. During this time period, the number of calls for service and the population has increased substantially. In the five year period from 1999 to 2004, animal control calls increased from 2,009 to 3,071, an increase of over 34%. The three officers are scheduled so that there is available coverage from 8:00 a.m. to 6:30 p.m. Monday through Friday, and one officer is scheduled each weekend from 8:00 a.m. to 4:30 p.m. For the times that there is not an officer on duty, there is always one officer available on call. The average response time for animal control officers who are on duty is forty three (43) minutes. Currently, there are approximately 3,000 animal control -related calls per year. Because of the shortage in staffing, about 35% of animal control calls are being handled by uniform patrol officers, who do not have the equipment and are not trained in humane and safe capture techniques. Without the equipment and the training to handle these calls, most cases require a follow-up call by an animal control officer at a later time. These follow-up calls are not counted in the statistical data. Wild animals are the responsibility of the Virginia Game Commission; however, the Police Department has a practice of responding to calls from citizens dealing with wild animals, in addition to handling domestic animals. This is done to ensure the safety of citizens who cannot receive a timely response from the Virginia Game Commission. The City of Salem has four personnel assigned to the animal control function and the City of Roanoke has eight persons assigned. Travel time with a captured animal is insignificant with both of these cities, while it consumes a significant portion of the Roanoke County Animal Control Officer's work day. Vinton has one animal control officer. As evidenced by the statistics outlined above, it is essential that Roanoke County increase the number of Animal Control Officers by two to a total of five positions. We will also need to increase the Department's vehicle count by two and include funds to purchase the necessary vehicles and equipment. The additional two positions will allow for scheduling full coverage from 8:00 a.m. to 8:30 p.m. Monday through Friday, and to have two officers working on the weekends. It is important to hire these officers immediately because the next Police Academy starts October 3, 2005. These officers will spend 27 weeks in the Academy, and graduate in early April 2006. They will then have 12-16 weeks of field training before their training is complete. FISCAL IMPACT: The fiscal impact of increasing staffing by two positions is approximately $156,000. This will include the salary, benefits and equipment for both positions. Of this amount, $70,460 is a recurring cost related to salaries and benefits. The remaining $85,540 is a one-time cost for vehicles, training, uniforms, and equipment. STAFF RECOMMENDATION: According to the Budget Department, based upon preliminary year end projections, real estate taxes will exceed the budgeted amount for 2005-06 by this amount. Staff recommends increasing the real estate revenue budget by $156,000 and appropriating these funds to the two new animal control officers, their vehicles and equipment. 2 VOTE: Supervisor McNamara motion to appropriate $85,540 from capital and $70,460 from year-end savings to fund the two new animal control officers, their vehicles, and equipment. Motion Approved cc: File Ray Lavinder, Chief of Police Rebecca Owens, Director, Finance 3 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ 1 ❑ cc: File Ray Lavinder, Chief of Police Rebecca Owens, Director, Finance 3 ACTION NO. A-082305-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Request to approve change order for sewer line replacement for the Public Safety Building SUBMITTED BY: Dan O'Donnell Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As previously discussed with the Board at the June 24, 2005, Board of Supervisor's meeting, analysis of the existing sewer line which serves the school administration building and served the old school warehouses shows that it is in very poor condition and does not meet Western Virginia Water Authority (WVWA) standards. Therefore it must be replaced. The old line is a 6" terra cotta line and has many cracks and leaks. The replacement line will be 8" PVC and will be constructed in accordance with WVWA standards. Upon completion of the project, it will be turned over to the WVWA and will become a public sewer line. This line will serve the existing school administration building as well as the new public safety building. FISCAL IMPACT: The cost for the change order is $�'� $124,407. The original change order proposal from Northrop -Grumman was $146,000. However, Construction Dynamics Group, the County's construction management firm, was successful in working to improve the alignment in order to shorten the length of the line. This resulted in a savings of $2 1,481 $21,593. Funds for the sewer line will come from the contingency account. The current balance of the contingency account is $492,211. Upon execution of this change order, the balance of the contingency will be $367,692 $367,804. ALTERNATIVES: Staff worked with the WMA to investigate the possibility of running the line behind the school administration building through two private properties to connect with the public line along Green Ridge Road. This alternative would have provided a better route for private property owners along Ponderosa Drive to connect to public sewer. However, the largest property owner does not plan to develop her property in the future and does not want the line to pass through her property. Therefore this alternative was dropped from consideration. STAFF RECOMMENDATION: Staff recommends the approval of the change order to provide for approximately 1,605 linear feet of 8" sewer line and five manholes at the cost of $124,519 $124,407 to be paid from the contingency account. VOTE: Supervisor Church motion to approve staff recommendation (with revised cost of $124,407 to be paid from the public safety building contingency account) Motion Approved cc: File Dan O'Donnell, Assistant County Administrator Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dan O'Donnell, Assistant County Administrator Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 23, 2005 RESOLUTION 082305-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 23, 2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of minutes — August 9, 2005 2. Confirmation of appointments to the Capital Improvement Program (CIP) Advisory Committee 3. Request from the schools to appropriate funds in the amount of $75,000 from the Virginia Tobacco Settlement Foundation 4. Request from the schools to appropriate dual enrollment revenues in the amount of $1,847.88 5. Request from the schools to appropriate funds in the amount of $43,698.44 from the Universal Services (E -Rate) Program 6. Request from the schools to appropriate funds in the amount of $885 from Moss in the Valley for the P. Buckley Moss Conference 7. Request from the schools to appropriate fees in the amount of $800 collected from the Dance and Theatre Techniques Summer Camp 8. Request to contribute donated funds in the amount of $17,000 to the Knights Booster Foundation 9. Request from the Police Department to accept and appropriate a Division of Motor Vehicle mini -grant in the amount of $2,000 to conduct DUI check points 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution with Item J-2 removed, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None On motion of Supervisor Flora to adopt new Item J-2, confirmation of the appointments of King Harvey, Catawba District, and Jason Perdue, Hollins District, to the Capital Improvement Program (CIP) Review Committee, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: / Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Offer Rebecca Owens, Director, Finance Ray Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Dr. Linda Weber, School Superintendent Dr. Lorraine Lange, Assistant School Superintendent Dr. Jane James, Director of Technology Brenda Chastain, Clerk, School Board 2 ACTION NO. A -082305-3.a ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Confirmation of appointment to the Capital Improvement Program (CIP) Advisory Committee SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Advisory Committee At the August 9, 2005, meeting, Supervisor Wray nominated Pam Berberich, Cave Spring District, to serve an additional one-year term that will expire on August 31, 2006. Supervisor Wray withdrew Ms. Beberich's nomination on August 23, 2005, as Ms. Berberich is unable to serve at this time. Supervisor Church nominated King Harvey, Catawba District, to serve a one-year term that will expire on August 31, 2006. Supervisor Church asked that the nomination be placed on the consent agenda. Supervisor Flora nominated Jason Perdue, Hollins District, to serve an additional one- year term that will expire August 31, 2006. Supervisor Flora asked that the nomination be placed on the consent agenda. STAFF RECOMMENDATION: It is recommended that the above appointments to the Capital Improvement Program (CIP) Advisory Committee be confirmed. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Capital Improvement Advisory Committee File 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Capital Improvement Advisory Committee File 2 ACTION NO. A -082305-3.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Request from the schools to appropriate funds in the amount of $75,000 from the Virginia Tobacco Settlement Foundation SUBMITTED BY: Dr. Lorraine Lange Deputy Superintendent APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools has received a grant from the Virginia Tobacco Settlement Foundation in the amount of $75,000. The grant will fund 50 percent of the salaries for three full-time elementary student assistance program coordinator positions. The positions instruct the Life Skills Prevention Curriculum which includes alcohol and other drugs and non-violence resolution methods as well as other support services. FISCAL IMPACT: The elementary student assistance program budget will be increased by $75,000. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommends that the $75,000 grant from the Virginia Tobacco Settlement Foundation be appropriated as requested. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -082305-3.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Request from schools to appropriate dual enrollment revenues in the amount of $1,847.88 SUBMITTED BY: Dr. Lorraine Lange Deputy Superintendent APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. The courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses. Roanoke County Schools added students to the Dual Enrollment count for second semester. VWCC reimbursed the school system $1,847.88 for services rendered. FISCAL IMPACT: The instructional budget will be increased by $1,847.88. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommended that the reimbursement of $1,847.88 by VWCC be appropriated to the instructional program. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -082305-3.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 23, 2005 Request from the schools to appropriate funds in the amount of $43,698.44 from the Universal Services (E -Rate) Program Dr. Jane James Director of Technology Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since the inception of the E -Rate Program for Schools, the reimbursements received have been used for instructional equipment. Roanoke County Schools has been approved to receive a reimbursement from the Universal Services Corporation (E -Rate Program) in the amount of $43,698.44. The school division requests appropriation of the funding for the purchase of instructional equipment (laptop computers for middle school teachers and desktop computers for technology education). FISCAL IMPACT: The technology budget will be increased by $43,698.44 for the purchase of middle school laptop and desktop computers. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommended that the $43,698.44 in reimbursements from the E -Rate Program be appropriated to the technology budget to be used as stated. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -082305-3.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Request from the schools to appropriate funds in the amount of $885 from Moss in the Valley for the P. Buckley Moss Conference SUBMITTED BY: Dr. Lorraine Lange Deputy Superintendent APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools has received scholarship funds in the amount of $885 from Moss in the Valley. The funds will be used to send teachers to the P. Buckley Moss Annual Conference. FISCAL IMPACT: The instruction budget will be increased by $885. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommended that the $885 in scholarship funds be appropriated to the instruction budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance V: Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance V: ACTION NO. A -082305-3.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 23, 2005 Request from the schools to appropriate fees in the amount of $800 collected from the Dance and Theatre Techniques Summer Camp Dr. Lorraine Lange Deputy Superintendent Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A summer camp for dance and theatre techniques was offered to Roanoke County Students. The tuition per student was $50. A total of sixteen students attended and a total of $800 was collected to be used for teacher salaries and instructional materials. FISCAL IMPACT: The instruction budget will be increased by $800. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommended that the $800 in tuition fees be appropriated to the instruction budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Lorraine Lange, Deputy Superintendent Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -082305-3.g ITEM NO. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Request to contribute donated funds to the Knights Booster Foundation SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Knights Booster Club at Cave Spring High School recently went through a reorganization. As part of this reorganization, they gave the County $17,000 to hold while the necessary forms were filed and approved. The Knights Booster Club has now received its Section 501(c)(3) designation as a charity organization under the Internal Revenue Code. At this time, the club has requested that the County return to it the $17,000. FISCAL IMPACT: There is no direct fiscal impact to the County. The funds have been held temporarily with the understanding that they would be returned to the club once it completed its application for tax-exempt status. STAFF RECOMMENDATION: Staff recommends returning the $17,000 to the Knights Booster Club from funds that had previously been given to the County from the club. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 ACTION NO. A -082305-3.h ITEM NO. J-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Request from the Police Department to accept and appropriate a Division of Motor Vehicle Mini -Grant in the amount of $2,000 to conduct DUI check points SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The funds will be used to support the Roanoke County Police Department's efforts in reducing drivers operating motor vehicle's while under the influence of alcohol. These funds will pay officers overtime to conduct DUI check points in Roanoke County. FISCAL IMPACT: No matching funds are required. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommends acceptance of this Division of Motor Vehicle grant in the amount of $2,000.00 VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Ray Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Ray Lavinder, Chief of Police Sgt. Tim Lisk, Police Grant Coordinator Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 23, 2005 RESOLUTION 082305-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: - 0, , 4 Q �'-)& � Brenda J. Hcdon, CMC Deputy Clerk to the Board of Supervisors cc: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 23, 2005 ORDINANCE 082305-5 TO REZONE .156 ACRES FROM R-3, MEDIUM DENSITY MULTI -FAMILY RESIDENTIAL DISTRICT, TO C-1, OFFICE DISTRICT, FOR THE CONSTRUCTION OF A PARKING AREA IN CONJUNCTION WITH AN OFFICE LOCATED AT 5604 STARKEY ROAD (PORTION OF TAX MAP NO. 87.19-3-32), CAVE SPRING MAGISTERIAL DISTRICT, UPON THE APPLICATION OF CAVENESS PROPERTIES, LLC WHEREAS, the first reading of this ordinance was held on July 26, 2005, and the second reading and public hearing were held August 23, 2005; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 16, 2005; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing .156 acres, as described herein, and located at 5604 Starkey Road (Part of Tax Map Number 87.19-3-32) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi -Family Residential District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Caveness Properties, LLC. 3. That said real estate is more fully described as follows: Beginning at a point on the easterly side of Starkey Road and the southerly side of Woods Crossing Drive (private road), said point being designated as Point 1 on the Plat of Survey for Caveness Properties, LLC, 5604 Starkey Road, Showing the Conveyance and Combination of a 0.156 Acre Portion of Existing Tax Parcel 87.19- 3-33, Being a Portion of the Property of the Woods Crossing Homeowners Association, Creating a New 0.590 Acre Parcel, prepared by ACS Design under date of April 29, 2005; thence with the southerly line of Woods Crossing Drive S. 650 55' 00" E. 142.68 feet to the actual place of beginning, being designated as Point 2 on said plat; thence S. 650 55' 00" E. 36.28 feet to Point 3 on said plat, said point being on the southerly line of Woods Crossing Drive; thence leaving Woods Crossing Drive through the property of Woods Crossing Homeowners Association (DB 1299, PG 1657) the following courses and distances: S. 040 25'00" W. 27.78 feet to Point 4; thence S. 130 56' 36" W. 105.48 feet to Point 5; thence N. 650 55' 00" W. 64.20 feet to Point 6; thence with the easterly line of the former tract of Caveness Properties, LLC, N. 24° 05' 00" E. 130 feet to the point and place of beginning, and containing 0.156 acre. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Wray to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: &L*,A&- 0 - Brenda J. Hodon, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 23, 2005 ORDINANCE 082305-6 GRANTING A SPECIAL USE PERMIT TO OPERATE A CONVENIENCE STORE ON APPROXIMATELY 1.9 ACRES LOCATED AT 6044 PETERS CREEK ROAD (PART OF TAX MAP NO. 26.16-2-14) HOLLINS MAGISTERIAL DISTRICT, UPON THE PETITION OF VISION BUILDERS, LLC WHEREAS, Vision Builders, LLC has filed a petition for a special use permit to operate a convenience store on approximately 1.9 acres located at 6044 Peters Creek Road (Part of Tax Map No. 26.16-2-14) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 16, 2005; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 26, 2005; the second reading and public hearing on this matter was held on August 23, 2005. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Vision Builders, LLC to operate a convenience store on approximately 1.9 acres located at 6044 Peters Creek Road in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved with the following conditions: 1. All building, including gas island canopy, exterior walls shall be brick, horizontal slate or vertical board and batten siding (materials shall be either wood, fiber cement or vinyl material) from grade to eave. 2. The store roof will have articulation in the form of dormers, cupola or similar designs. 3. Colors used in all exterior building materials including the canopy will be subdued and will not be bright. 4. Canopy over gas pump island — Shall have a maximum clear, unobstructed height to its underside not to exceed fourteen (14) feet six (6) inches and a maximum overall height not to exceed sixteen (16) feet six (6) inches. 5. Canopy over gas pump island — There shall be no illumination of any portion of the fascia of the canopy. 6. Canopy over gas pump island — Any lighting fixtures or sources of light that are a part of the underside of the canopy shall be recessed into the underside of the canopy so as not to protrude below the canopy ceiling. All such lighting associated with the canopy shall be directed downward toward the pump islands and shall not be directed outward or away from the site. 7. Canopy over gas pump island — The vertical dimension of the fascia of such canopy shall be no more than two (2) feet. 8. Canopy over gas pump island — Signs attached to or on such canopy shall not be illuminated and shall not extend beyond the ends or extremities of the fascia of the canopy to which or on which they are attached. 9. Site Signage — Freestanding signage shall be limited to monument style not exceeding eight (8) feet in height and ten (10) feet in width, and shall be constructed of material to match the buildings and canopy. Freestanding signs shall be ground lit or top lit with shielded lamps. Signage placed on the building(s) shall occupy less than 5% of the building facade area. 10. Lighting — The top of any light fixture shall not exceed 15 feet. 11. Dumpster — The sides and rear of the dumpster enclosure shall be constructed of material to match the buildings and canopy. 12. Dumpster — Shall not be emptied between the hours of 10:00pm and 7:00am. 13. Screening and Buffering — Buffer yard shall be a minimum of fifty (50) feet wide along the entire length of the northeast property boundary. The first ten (10) feet of buffer yard, closest to adjacent residential properties, 2 will be left in a natural, ungraded condition. No retaining walls shall be allowed in this ten (10) foot area. 14. No outside speaker system shall be utilized on site. 15. Building(s) height shall not exceed twenty-five (25) feet. 16. Hours of operation shall be between 6:00 a.m. and ' :^,-�-p.m. 12:00 midnight. 17. No access shall be allowed from Nover Avenue or Vivian Avenue. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to approve the special use permit with the 17 conditions recommended by the Planning Commission and with the following modifications: (1) Condition #13: Screening and Buffering - Buffer yard shall be a minimum of fifty (50) feet wide along the entire length of the northeast property boundary. The first ten (10) feet of buffer yard, closest to adjacent residential properties, will be left in a natural, ungraded condition. No retaining walls shall be allowed in this ten (10) foot area. (2) Condition #16: The hours of operation will be 6:00 a.m. until 12:00 midnight; and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors 3 cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney ACTION NO. A-082305-7 ITEM NO. S-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 23, 2005 AGENDA ITEM: Second reading of an ordinance to rezone approximately 9.95 acres from R-1, Single Family Residential District, to PRD, Planned Residential District with conditions, to construct 60 townhomes at a density not to exceed 6.1 units per acre located at the corner of Newland Road and Peters Creek Road, Hollins Magisterial District, upon the petition of R. Fralin Development Corporation. (Janet Scheid, Chief Planner) CONTINUED TO SEPTEMBER 27, 2005 SUBMITTED BY: APPROVED BY: VOTE: Janet Scheid Chief Planner Elmer C. Hodge County Administrator Supervisor Flora motion to continue this item until September 27, 2005 at the request of the petitioner Motion Approved cc: File Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File