Loading...
HomeMy WebLinkAbout9/13/2005 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 RESOLUTION 091305-1 OF APPRECIATION TO DANIEL W. BROWN FOR HIS SERVICE AS SUPERINTENDENT OF THE BLUE RIDGE PARKWAY WHEREAS, Daniel W. Brown retired on August 1, 2005, after thirty-six years with the National Park Service, having served as Superintendent of the Blue Ridge Parkway for the past five years; and WHEREAS, Mr. Brown began his career as a seasonal park ranger at the National Military Park in Gettysburg, Pennsylvania; and also served as Superintendent of the Fort Pulaski National Monument in Savannah, Georgia; Superintendent of the Chickamauga and Chattanooga National Military Park; manager of the Natchez Trace Parkway in Mississippi, Alabama, and Tennessee; and Deputy Regional Director for the Southeast Region; and WHEREAS, Mr. Brown was instrumental in drawing state and regional attention to the need to preserve Parkway views in the Roanoke vicinity by working with Scenic America which designated a twenty-eight mile section of the Roanoke Valley as a "Last Chance Landscape"; and WHEREAS, Mr. Brown improved cooperative relationships and collaborations between the Parkway's eight major partner groups; forged a new alliance with the Western Virginia Land Trust; and supported the Friends of the Blue Ridge Parkway's efforts to implement plantings along the Parkway corridor and the Blue Ridge Parkway Association's initiative to have the Parkway in Virginia designated an All- American Road; and WHEREAS, during Mr. Brown's tenure, he supervised construction of the Blue Ridge Music Center which showcases mountain music, encourages travel and tourism, and contributes to the economy of Southwest Virginia; and WHEREAS, Mr. Brown encouraged communication and cooperation with Roanoke County on areas of mutual interest and concern which included the Visitor's Center at Explore Park, Mason's Crest subdivision, adjacent rights-of-way and critical view sheds. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to DANIEL W. BROWN for his contributions to the County during his tenure as Superintendent of the Blue Ridge Parkway; and FURTHER, BE IT RESOLVED that the Board of Supervisors does hereby extend its sincere best wishes to Mr. Brown in his future endeavors. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 RESOLUTION 091305-2 ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE COUNTY STANDARD FOR INCIDENT MANAGEMENT WHEREAS, the President of Homeland Security Directive (HSPD) -5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for Federal, State, and local governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and WHEREAS, the collective input and guidance from all Federal, State, and local homeland security partners have been, and will continue to be vital to the development, effective implementation and utilization of a comprehensive NIMS; and WHEREAS, it is necessary and desirable that all Federal, State, and local emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, and local organizations utilize standardized terminology, standardized organization structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; and 0 WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the County's ability to utilize federal funding to enhance local agency readiness, maintain first responder safety, and streamline incident management processes; and WHEREAS, the Incident Command System components of NIMS are already an integral part of various County incident management activities, including current emergency management training programs; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the National Incident Management System (NIMS) is established as the County standard for incident management. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Ray Lavinder, Chief of Police Rick Burch, Chief of Fire & Rescue 2 ACTION NO. A-091305-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Allocation of revenue sharing funds for fiscal year 2005-2006 SUBMITTED BY: Anthony Ford, P.E. Transportation Engineering Manager APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: The reduced level of funding provided this year is the result of the Commonwealth Transportation Board's (CTB) expansion of this program to include cities and towns. Despite the fact that the overall funding allocation was increased, the County did not receive $127,540 of the $500,000 total funding which was requested. The Board may wish to consider adding a request to increase funding for the revenue sharing program as part of their 2006 legislative initiatives. Eldon James and Associates, the County's legislative liaison, will be present at the meeting for a work session to discuss legislative initiatives. SUMMARY OF INFORMATION: Roanoke County has received verbal notice from the Salem Residency of the Virginia Department of Transportation (VDOT) that VDOT staff has submitted a board report to the Commonwealth Transportation Board (CTB) requesting approval of allocations for the fiscal year 2005-2006 revenue sharing program. This approval is subsequent to the County's request to participate in the 2005-2006 revenue sharing program (Board of Supervisor s Action No. A-122104-12, Item No. S-1 (b)). This year the revenue sharing program was made available to cities and towns, in addition to counties, with an increase in available statewide matching funds from $15 million to $50 million, and an increase in the maximum state participation to $1 million per locality. Even with the increased funding, Roanoke County did not receive the full allocation that was requested ($500,000). This reduction in matching funds is due to the increased number of cities and towns that participated in the revenue sharing program this year and the requested funds exceeding the available funds. Roanoke County will only receive $372,460 of the $500,000 matching funds that were requested from the state. That is a difference of $127,540 in state matching funds. (Please note that these figures are subject to change upon CTB approval. The CTB should take action in the middle of September.) Rather than reducing the amount allocated to each of the 13 projects included in the County's FY 2005-2006 revenue sharing program, staff reduced the amount allocated to Hardy Road, Rte 634 (Priority Project #15 in the FY 2005-11 secondary system construction program) to cover the disparity in funds. This money was previously allocated to Hardy Road in the FY 2005-06 revenue sharing program to enable this project to stay in the six-year plan (VDOT mandates that projects must have a certain percentage allocated to it to remain in the plan). The reduction in funds for the Hardy Road project will be made up by re -allocating funds, some $255,080, that were previously allocated to the Shadwell Road project (Priority Project #13 in the FY 2005-11 secondary system construction program), thereby allowing the Hardy Road project to stay somewhat on schedule and to remain in the six-year plan. Staff feels that funds can be temporarily taken from the Shadwell Road project at this time because of the indefinite time frame and irresolute nature of the project (e.g., adjoining property issues, prospective buyer/developer input, etc.). Therefore, the FY `05-06 revenue sharing program will be $744,920 in total (including County matching funds and state matching funds); as opposed to the $1 million program initially anticipated. Of the $500,000 County funds that was approved to be allocated to the FY '05-06 program by the County Board of Supervisors (BOS Action No. A-122104-12, Item No. S-1 (b)), $127,540 is unmatched by state funds and will not be allocated to the FY '05-06 Program. Those unmatched dollars will be retained/rolled over in the Community Development budget to be used as County matching funds in future revenue sharing programs. The following is a list of the projects included in the '05-06 Revenue Sharing Program and a breakdown of the funding allocations that Roanoke County requested versus what is presented in the the board report filed by VDOT staff to the Commonwealth Transportation Board. Please note that the Hardy Rd project is only one that has been altered; the funding remains the same for the remaining 12 projects: BOS REQUESTED PRESENTED To CTB DEc. '04 AUG. '05 Road County State County State Name & Match Match Match Match Rte. #. Location: Desc. of Prop. Work. $ $ $ $ Near Girard Dr, intersection of Replace existing 52" pipe w/ 50,000 50,000 50,000 50,000 Rte 1521 Hammond Ln, double 48" pipe Rte 1522 Farmington Near Drainage pipe under Dr Rte intersection w/ Farmington appears to be 25,000 25,000 25,000 25,000 ' 1652 Cave Spring undersized; install box Ln. Rte 1573 culvert Farmington Adjacent to Culverts inadequate, replace Dr, Rte 3523 w/ box culvert of adequate 75,000 75,000 75,000 75,000 1652 Farmington Dr size 0.13 Existing culverts undersized, Miller Cove mi nor north of will not carry flow; replace Rd, Rte 620 nt intersection with adequate sized culverts 15,000 15,000 15,000 15,000 with Newport and rebuild approaches. Rd Rte 624 Olsen Rd, Near intersection w/ Sight distance improvements 20,000 20,000 20,000 20,000 Rte 1832 Bobby Dr needed At int. of Improve drainage around Colonial Av, Colonial Av & 3671 Colonial Av; runoff Rte 720 Lanewood Dr from VDOT r -o -w has no 6,000 6,000 6,000 6,000 Rte 1632 discharge point; ponds in yard; flooding has occurred Friendship From int. w/ Ln, Rte Plantation Rd Road repairs, overlay 11,393 11,393 11,393 11,393 1895 1 to dead-end Intersection w/ Fall Rd, Rte Lofton Rd to Mill and overlay 4,520 4,520 4,520 4,520 1340 int. w/ Tamarack Tr Roa. City limits Lofton Rd, to .06 mi. East Mill and overlay 28,753 28,753 28,753 28,753 Rte 1345 of Rte 1344, Sharmar Rd Tamarack From int. w/ Tr Rte Fall Rd to dead-end, Mill and overlay 16,991 16,991 16,991 ' 16,991 1342 both directions Luwana Dr, From int. w/ Rte 1543 Farmington Dr Mill and overlay 8,559 8,559 8,559 8,559 to dead end Longhorn From int. w/ Rd, Rte Castle Rock Rd Mill and overlay 27,690 27,690 27,690 27,690 1688 Mimi to dead end Total: 500,000 500,000 372,460 372,460 FISCAL IMPACT: No additional County funding required. ALTERNATIVES: 1. Approve reallocation of $255,080 from Shadwell Road project (Priority Project #13 in the FY 2005-11 secondary system construction program), thereby allowing the Hardy Road project to remain in the six-year plan. 2. Do not approve the reallocation of $225,080 from Shadwell Road project (Priority Project #13 in the FY 2005-11 secondary system construction program); remove Hardy Road from the six-year plan. STAFF RECOMMENDATION: Staff recommends Alternative 1. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Anthony Ford, P.E., Transportation Engineering Manager Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 4 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Anthony Ford, P.E., Transportation Engineering Manager Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 4 ACTION NO. A-091305-4 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Request to approve a Plan for K-12 Education Partnership between Roanoke County and the Art Museum of Western Virginia for students and teachers in the amount of $200,000 per year for up to ten (10) years SUBMITTED BY: Elmer C. Hodge County Administrator SUMMARY OF INFORMATION: At the August 9, 2005, work session, it was the consensus of the Board to support the development of an art instructional program for grades K-12 in partnership with the new Art Museum of Western Virginia, Virginia Tech, and other area universities. Georganne Bingham and the Art Museum staff have met regularly with an Education Committee to determine the needs of public school teachers and students. The result is a plan that will be beneficial to county students and teachers, creating educational programs that will be operated under an advisory board of school superintendents from participating localities, similar to the way the Governor's School operates. Attached is the "Plan for K-12 Education Partnership" from the Art Museum of Western Virginia. This plan is based on a proposal from Roanoke County Schools. We will work with the Museum, the universities, and Roanoke County Schools to further define the program and put it into place. As described in the plan, the educational partnership between the schools and the Art Museum would include a regional specialty high school for the visual arts, an art and literacy program for kindergarten and first grade, and teacher training. The Art Museum will work with the valley localities to structure the program. Beyond simply learning about and viewing art, students will benefit from hands-on activities such as sculpture and photography (see attachment#2 for details on some current youth programs). Teacher training would be provided in conjunction with seven universities (Ferrum College, Mary Baldwin College, Hollins University, Radford University, Roanoke College, University of Virginia and Virginia Tech). The Art Museum is building international partnerships with other museums, universities, and research institutions centered on technology and art, resulting in the creation and dissemination of new content and methods. Central to these partnerships is the close relationship between Virginia Tech and the Art Museum, and the inclusion of a CAVE — a three-dimensional computer animated virtual environment accessible as an immersive experience at the Art Museum and through desktop computers. The CAVE will enable students to explore works of art in ways otherwise impossible. The Art Museum will be a resource for area artists as well as students and teachers. This broadens the scope of the Museum's mission beyond that of a place for the display of artwork. The museum recognizes the region as a place where a variety of talented artists choose to live and work, adding to the quality of life in this area and furthering our economic development efforts. If approved, project support from Roanoke County will begin July 2006. Programs need to be tested and well underway before the new facility opens in the fall of 2007. Schools and localities will have the opportunity to be involved extensively in the plans. Resources are needed for the increased staff and materials required to develop, implement, and continuously evaluate and refine the new programs. Roanoke County funds would act as seed money at the beginning of the project and would be leveraged through grants and other funds. In orderto support this program on an ongoing basis, it is recommended thatwe contribute $200,000 a year for up to a ten (10) year period. This contribution will begin with the 2006- 07 budget cycle, and the funds would be set aside in escrow to be drawn down as services are provided to county students and teachers. In summary, these services are to include: 1. County students will be afforded an opportunity for free admission to the Art Museum and participation in its programs; 2. County teachers will have access to the Art Museum and its resources; 3. School administration will be included in the development and governance of a new regional specialty high school for the visual arts. If the Board approves the "Plan for K-12 Education Partnership," County staff will work with the Art Museum to prepare a contract and submit it to the Board for approval at a future meeting. FISCAL IMPACT: The County will make a commitment of $200,000 a year for up to ten (10) years, beginning after June 30, 2006. This amount will be included in future budgets, and the program will be reviewed for its effectiveness on an annual basis. STAFF RECOMMENDATION: Based on the consensus reached at the 8/9/05 work session, staff would like authorization to proceed with the preparation of a contract with the Art Museum of Western Virginia to provide educational programming for the County as outlined in the "Plan for K-12 Education Partnership." This contract would be submitted for Board approval at a future meeting. The program will be evaluated by the County and County Schools annually and will provide the basis for funding for each year's budget. 7 VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board 3 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board 3 ACTION NO. A-091305-5 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Appropriation of $10,000 from the Board Contingency Fund to the American Red Cross to provide assistance to those affected by Hurricane Katrina SUBMITTED BY: Joseph P. McNamara Board Member, Windsor Hills Magisterial District APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the September 13 meeting, Supervisor McNamara requested that the Board consider an appropriation in the amount of $10,000 from the Board contingency fund to assist the victims of Hurricane Katrina. VOTE: Supervisor McNamara motion to appropriate $10,000 from the Board Contingency Fund to the American Red Cross to provide assistance for Hurricane Katrina Motion Approved cc: File Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Rebecca Owens, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 ORDINANCE 091305-6 AMENDING SECTION 2-7. REIMBURSEMENT OF EXPENSES INCURRED FOR EMERGENCY RESPONSE OF THE ROANOKE COUNTY CODE PROVIDING FOR AN INCREASE IN THE FLAT FEE FROM $100 TO $250 WHEREAS, the Board of Supervisors of Roanoke County amended the Roanoke County Code by the adoption of Section 2.7 "Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired" providing the County with an opportunity to recover its reasonable expenses in providing an appropriate emergency response to such accidents or incidents. This ordinance was authorized by Section 15.2-1716 of the Code of Virginia; and WHEREAS, the 2004 session of the Virginia General increased the flat fee that a locality may bill from $100 to $250; and WHEREAS, the first reading of this ordinance was held on September 13, 2005; and the second reading of this ordinance has been dispensed with since an emergency exists, upon a 4/5ths vote of the members of the Board. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Drivinq While Impaired be amended to read and provide as follows: Chapter 2. Administration Article I. In General Sec. 2-7. Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired, driving without a license, and leaving the scene of an accident. (a) Any person who is convicted of violation of section 12-8 of this Code, or of Code of Virginia § 18.2-51.4, 18.2-266 or 29.1-738, when his operation of a motor vehicle, engine, train or water craft while impaired is the proximate cause of any accident or incident resulting in an appropriate emergency response; or the provisions of Article 1 (Code of Virginia § 46.2-300 et seq.) of Chapter 3 of Title 46.2 relating to driving without a license or driving with a suspended or revoked license; or of § 46.2-894 relating to improperly leaving the scene of an accident, shall be liable in a separate civil action to the county, for the reasonable expense thereof, in an amount not to exceed one thousand dollars ($1,000.00) in the aggregate for a particular accident or incident. In determining the reasonable expense, the county may bill a flat fee of one hundFed dollars 0) two hundred fifty dollars ($250) or to the maximum flat fee authorized by Code of Virginia § 15.2-1716, or a minute -by -minute accounting of the actual costs incurred. (b) As used in this section, "appropriate emergency response" includes all costs of providing law-enforcement, firefighting, rescue, and emergency medical services. (c) The provisions of this section shall not preempt or limit any remedy available to the commonwealth, the county, or any fire/rescue squad to recover the reasonable expenses of an emergency response to an accident or incident not involving a violation of any of the above mentioned State Code sections as set forth herein. 2. Any expenses recovered shall be deposited into the General Fund and appropriated annually to the Police Department and the Fire & Rescue Department operating budgets based upon an estimate of the proportional expenses incurred in responding to such accidents or incidents. 3. That this ordinance shall be in full force and effect from and after its adoption. 2 On motion of Supervisor Church to adopt the ordinance and waive the second reading, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: h/fi' I n ) �� . WL Diane S. Childers, CMC Clerk to the Board of Supervisors I hereby certify that the foregoing is a true and correct copy of Ordinance 091305-6 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, September 13, 2005. Brenda J. Holton, Deputy Clerk K cc: File Circuit Court Robert P. Doherty, Jr., Judge James R. Swanson, Judge Steven A. McGraw, Clerk Bonnie Hager, Judicial Secretary Norce Lowe, Secretary Juvenile Domestic Relations District Court Ruth P. Bates, Clerk (for distribution) General District Court Vincent A. Lilley, Judge Theresa A. Childress, Clerk (for distribution) Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Chief Magistrate Kozuo Webb Main Library, Diana Rosapepe Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 ORDINANCE 091305-7 APPROVING AMENDMENT NUMBER TWO TO THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF ROANOKE FOR ESTABLISHMENT OF A JOINT PUBLIC SAFETY RADIO SYSTEM WHEREAS, §15.2-1300, Code of Virginia, 1950, as amended, authorizes agreements for the joint exercise of powers by political subdivisions of the Commonwealth; and WHEREAS, by Agreement dated December 17, 1997, amended October 1, 2001, the City of Roanoke and the County of Roanoke entered into an Intergovernmental Agreement for the establishment of a joint Public Safety Radio System; and, WHEREAS, from that date forward, the City and County have effectively operated their E-911 public safety radio systems as a joint, unified system for the protection and benefit of the citizens of both localities on an equal cost-sharing basis; and WHEREAS, as a result of an Order of the Federal Communications Commission (FCC) to address nation-wide problems of interference from wireless communications systems with public safety radio frequencies in the 800 MHz band, the City and County' s joint radio system will be required to carry out a reconfiguration or "rebanding" of its 800 MHz radio which will require substantial technical assistance, time and potential cost; and WHEREAS, the FCC has required Nextel corporation to pay for all costs, direct and indirect, associated with this `rebanding" process on a nation-wide basis, but with the further condition that localities enter into contracts with Nextel defining the scope of their responsibilities prior to incurring these costs in order to legally obligate Nextel to pay for or reimburse localities for their "rebanding" expenses; and, WHEREAS, because of the complex technical and potential legal issues which our two localities will face during the `'rebanding" process, requires that the City and County hire a consultant to negotiate with Nextel for a contract and to assist with supervision of this "rebinding- process; and WHEREAS, an amendment to our localities existing Intergovernmental Agreement is needed to clarify the authority of the City and County to act jointly and cooperatively in procurement of appropriate technical assistance in this legally mandated process and confirm the currently existing practice of equal cost-sharing of expenses related to our joint public safety radio system; and WHEREAS, the City Council for the City of Roanoke, Virginia, will be requested to approve this Amendment Number Two to the existing Intergovernmental Agreement and the appropriate administrative departments of Roanoke County have requested approval of this Agreement by the Board of Supervisors; and WHEREAS, the first reading of this ordinance was held on August 23, 2005, and the second reading was held on September 13, 2005. BE IT ORDAINED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the Amendment Number Two to the Intergovernmental Agreement for the Establishment of a Joint Public Safety Radio System, originally dated the 17th day of December, 1997, between Roanoke County and the City of Roanoke, for the joint procurement of technical services for the 11rebanding" of the 800 MHz public safety radio system and the equal cost sharing of expenses and equipment related to this-rebanding" 2 process and future operations of this system is approved and ratified on behalf of the County of Roanoke, Virginia. 2. That the County Administrator is authorized and directed to execute this Amendment Number Two to the Intergovernmental Agreement for the Establishment of a Joint Public Safety Radio System, on behalf of Roanoke County, upon form approved by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: LA A A i � . umo) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Mary Parker, Clerk, Roanoke City Council 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATIN CENTER ON TUESDAY, SEPTEMBER 13, 2005 ORDINANCE 091305-8 AMENDING A LEASE WITH OHIO STATE CELLULAR PHONE COMPANY, INC. FOR A COMMUNICATIONS ANTENNA TOWER AT CATAWBA FIRE STATION, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Ordinance 102897-6 approved and authorized the execution of a lease with Ohio State Cellular Phone Company, Inc. for a communications antenna tower at Catawba Fire Station, Catawba Magisterial District; and WHEREAS, Roanoke County and Ohio State Cellular executed a Ground Lease in March of 1998 providing for a fifteen year term expiring on March 31, 2013 and base rent of $500 per month with annual increases based on the Consumer Price Index; the base rent as adjusted by the Consumer Price Index is currently $573.98; and WHERAS, Roanoke County has requested space on the tower for an antenna for the new fire and rescue paging system, along with space for the associated equipment on the ground; Ohio State Cellular has agreed to this request in return for a reduction of the base rent payment of $100 per month; and WHEREAS, the first reading of this ordinance was held on August 23, 2005, and the second reading was held on September 13, 2005. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Amendment Number One to Ground Lease dated March 24, 1998, (1) allowing Roanoke County to locate an antenna for the new fire and rescue paging system, along with space for the associated equipment on the ground; (2) providing for a new base rent effective July 1, 2005 of $473.98 per month; and (3) changing the adjustment date for the Consumer Price Index calculations to March 25, 2005 be, and hereby is, approved; and 2. That the County Administrator, or assistant county administrator, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this action, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Paul Mahoney, County Attorney Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 RESOLUTION 091305-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 13, 2005, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 13, inclusive, as follows: 1. Resolution of appreciation upon the retirement of Carolyn A. Johnson, Sheriffs Office, after 25 years of service 2. Request from the Sheriff's Office to accept and appropriate grant funds in the amount of $5,088 for the purchase of bulletproof vests 3. Request from the schools to appropriate an increase in the Carl Perkins and state equipment entitlements for career and technical education in the amount of $17,231.84 4. Request from the schools to appropriate grant funds in the amount of $1,500 from the Virginia Commission for the Arts 5. Request from the schools to appropriate supplemental technology grant funds in the amount of $20,214.53 6. Request from the Police Department to accept and appropriate a Division of Motor Vehicle mini -grant in the amount of $3,000 7. Acceptance of a portion of Innsbrooke Drive into the Virginia Department of Transportation Secondary System 8. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $69,147.50 from the Virginia Department of Health for the purchase of two ambulances. 9. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $6,828.00 from the Virginia Department of Health for the purchase of extrication equipment 10. Request to accept the donation of a new variable width drainage easement across property of Will J. Ross and Carol L. Greenwood, Villas at Castle Rock Subdivision, Windsor Hills Magisterial District 11. Request to accept the donation of a new 15 foot and variable width public utility easement across property of Scarlet H. Hensley, Lot 13A of the Villas at Castle Rock Subdivision, Windsor Hills Magisterial District 12. Request to adopt a resolution endorsing the candidacy of Wanda C. Wingo to serve as the Region 11 representative on the Virginia Association of Counties Board of Directors 13. Confirmation of appointments to the Economic Development Authority 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: hill 10 adaL Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Sheriff Gerald Holt Rebecca Owens, Director, Finance Roger Johnson, Career & Technical Education Administrator Diane Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Dr. Lorraine Lange, Assistant Superintendent of Instruction 2 Dr. Jane James, Director of Technology Ray Lavinder, Chief of Police Lieutenant David McMillan, Police Department Grant Coordinator Arnold Covey, Director, Community Development Rick Burch, Chief of Fire & Rescue Joe Obenshain, Senior Assistant County Attorney Janet Scheid, Chief Planner K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 RESOLUTION 091305-9.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CAROLYN A. JOHNSON, SHERIFF'S OFFICE, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Carolyn A. Johnson was employed by Roanoke County on August 1, 1980, as a deputy sheriff with the Roanoke County Sheriffs Office; and WHEREAS, Deputy Sheriff Johnson retired from Roanoke County on August 31, 2005, after twenty-five years and one month of service; and WHEREAS, Deputy Sheriff Johnson served as a training officer and as a member of the Staff Advisory Committee; and WHEREAS, Deputy Sheriff Johnson's professionalism and integrity during her many years of service contributed significantly to the development of the Roanoke County Sheriffs Office; and WHEREAS, Deputy Sheriff Johnson, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CAROLYN A. JOHNSON for more than twenty-five years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File ACTION NO. A -091305-9.b ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Request from the Sheriffs Office to accept and appropriate grant funds in the amount of $5,088.00 for the purchase of bulletproof vests SUBMITTED BY: APPROVED BY: Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office applied to the Bureau of Justice Assistance for funding under the Bulletproof Vest Partnership Grant Act of 1998. The grant was approved by Internet e-mail to Ms. Elizabeth Atkinson in the Roanoke County Finance Department. This grant will allow the Sheriff's Office to purchase bulletproof vests to provide heightened protection for court bailiffs, transportation deputies and home electronic monitoring deputies. The Sheriffs Office received an award of $2,544.00. This amount, when combined with the required 50% cash matching funds, will bring the total amount of the award approved by the Board to $5,088.00. Funds are available in the Sheriffs Office budget to provide the $2,544.00 match. FISCAL IMPACT: None -matching funds are available in the Sheriffs Office budget. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $2,544.00 and appropriation of matching funds from the Sheriffs Office budget in the amount of $2,544.00. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Sheriff Gerald Holt Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Sheriff Gerald Holt Rebecca Owens, Director, Finance 2 ACTION NO. A -091305-9.c ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Request from the schools to appropriate an increase in the Carl Perkins and state equipment entitlements for career and technical education in the amount of $17,231.84 SUBMITTED BY: Mr. Roger Johnson Career and Technical Education Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education provides Roanoke County Schools with an annual Carl Perkins entitlement and an annual state equipment entitlement for career and technical education. Roanoke County Schools has been notified that it will receive increases in both 2006 fiscal year entitlements. The Carl Perkins entitlement has been increased by $8,094.84 and the state equipment entitlement has been increased by $9,137. FISCAL IMPACT: The career and technical education budget will be increased by $17,231.84. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends that the amount of $17,231.84 in increased entitlements be appropriated to the career and technical education budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Roger Johnson, Career and Technical Education Administrator Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Roger Johnson, Career and Technical Education Administrator Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board 2 ACTION NO. A -091305-9.d ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Request from the schools to appropriate grant funds in the amount of $1,500 from the Virginia Commission for the Arts SUBMITTED BY: Dr. Lorraine Lange Assistant Superintendent of Instruction APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools received a grant in the amount of $1,500 from the Virginia Commission for the Arts to apply towards arts curriculum development. A check in the amount of $1,275 was received, and the balance of $225 will be sent to Roanoke County Schools upon receipt of a final report. FISCAL IMPACT: The arts curriculum budget will be increased by $1,500. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the $1,275 already received, and appropriation of the final installment of $225 upon receipt, to the arts curriculum development budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Lorraine Lange, Assistant Superintendent of Instruction Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board 2 ACTION NO. A -091305-9.e ITEM NO. 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 13, 2005 Request from the schools to appropriate supplemental technology grant funds in the amount of $20,214.53 Dr. Jane James Director of Technology Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Federal funds have recently become available to assist school divisions in implementing the statewide Standards of Learning (SOL) assessment system and purchase assistive technologies for the classroom. Because these are 2003 grant year federal funds, divisions must encumber the funds by September 30, 2005 and seek reimbursement prior to December 1, 2005. Roanoke County Schools has been awarded grants in the amount of $16,153.15 for assistive technology, and $4,061.38 for assessment. The assistive technology grant may be spent for digital display equipment that is the means for providing instruction that is universally designed for all learners. Staff recommends purchasing digital LCD projectors for high school classrooms. The assessment funds are to be used for calculators and batteries used for the SOL instruction and testing. FISCAL IMPACT: The 2005-2006 budget will be increased by $20,214.53. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the supplemental technology grant funds in the amount of $20,214.53 to the 2005-2006 budget for the purchase of classroom LCD projectors, calculators and batteries. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board f! Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr. Linda Weber, School Supertendent Brenda Chastain, Clerk, School Board f! ACTION NO. A-091305-91 ITEM NO. Y-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 13, 2005 Request from the Police Department to accept and appropriate a Division of Motor Vehicle mini -grant in the amount of $3,000 James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The funds will be used to support the Roanoke County Police Department's efforts in our operation "Daily Watch" program. These funds will pay officers overtime to conduct early morning safety check points in residential neighborhoods and near area high schools to enforce occupant protection in Roanoke County. No matching funds are required. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the Division of Motor Vehicles grant in the amount of $3,000. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Ray Lavinder, Chief of Police Lieutenant David McMillan, Grant Coordinator Rebecca Owens, Director, Finance o: Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Ray Lavinder, Chief of Police Lieutenant David McMillan, Grant Coordinator Rebecca Owens, Director, Finance o: THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF SEPTEMBER, 2005, ADOPTED THE FOLLOWING: RESOLUTION 091305-9.g REQUESTING ACCEPTANCE OF A PORTION OF INNSBROOKE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Supervisor Altizer Seconded by: None Required Yeas: Supervisors McNamara, Church, Flora, Wray Altizer Nays: None A Copy Teste: Diane S. Childers, CMC Clerk to the Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File I hereby certify that the foregoing is a true and correct copy of Resolution 091305-9.g adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, September 13, 2005. Brenda J. Holton, Deputy Clerk O V m I cm �7 c N N v O O w 0 00 S 00 I' a r a� z w • C� tl i w � H 3 ` O oc Co Cp p O p d Ow. a d 6 C IL v. ir v V 5 w A $ b � w ir w O � w Y c b C O O d O q 3 a Co a b 8 S a � � H G] s c7 d Z �' m .. a z �7 SITE v xl f • TrI CINE TY MAP BOANOKE CO Nr D P-4BTM NT OF Innsbrooke Estates Acceptance of a portion of Innsbrooke Drive into the COMMUNITY BE.Y.ELOPMgNT v:_,,:.,;,, Te.�n.►mo�f niTro»n»nrfo4inn ca�nnr�ary C�ctPm ACTION NO. A -091305-9.h ITEM NO. 1-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $69,147.50 from the Virginia Department of Health for the purchase of two ambulances SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department 50% matching grant funds totaling $69,147.50 to purchase two ambulances. These ambulances will allow the department to replace ambulances in the Masons Cove and Hollins stations. This will allow the department to place two existing mechanically unstable ambulances out of service for surplus. FISCAL IMPACT: Funds are available in the Fire and Rescue Department budget to cover the 50% match required to purchase the vehicles. ALTERNATIVES: The Department will not be able to purchase the new ambulances without the funds from the matching funds from the state. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $69,147.50 into the Fire and Rescue Department budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Rick Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Rick Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance ACTION NO. A -091305-9.i ITEM NO. 1-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13th, 2005 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $6,828.00 from the Virginia Department of Health for the purchase of extrication equipment SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department a 50% matching grant totaling $6,828.00 to purchase extrication equipment. The new extrication equipment is replacing 15 year old equipment in the Clearbrook District. The original equipment was purchased by the Clearbrook Volunteer Fire Department and has experienced failure on incidents recently. The new equipment will be placed on a front line piece of apparatus. FISCAL IMPACT: Funds are available in the Fire and Rescue Department budget to cover the 50% match required to purchase the vehicle. ALTERNATIVES: The Department will not be able to purchase the new extrication equipment without the matching funds from the State. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $6,828.00 into the Fire and Rescue Department budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Rick Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Rick Burch, Chief of Fire & Rescue Rebecca Owens, Director, Finance 2 ACTION NO. A -0913054.i ITEM NO. 1-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Request to accept the donation of a new variable width drainage easement across property of Will J. Ross and Carol L. Greenwood, Villas at Castle Rock Subdivision, Windsor Hills Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a new variable width drainage easement in the Villas at Castle Rock subdivision in the Windsor Hills Magisterial District of the County of Roanoke: Donation by Park Place Developers, Inc., of a drainage easement, variable in width, across property located at 6021 Brahma Road of Will J. Ross and Carol L. Greenwood. The location of said easement is shown on a plat entitled "Plat Showing New Variable Width Drainage Easement across Lot 14A'The Villas at Castle Rock' P.B. 24, Pg. 137, property of Will J. Ross and Carol L. Greenwood," dated June 27, 2005, prepared by Lumsden Associates, P.C. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Joseph B. Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 4 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Joseph B. Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 4 ACTION NO. A -091305-9.k ITEM NO. 1-11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Request to accept the donation of a new 15 foot and variable width public utility easement across property of Scarlet H. Hensley, Lot 13A of the Villas at Castle Rock Subdivision, Windsor Hills Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a new 15 foot and variable width public utility easement in the Villas at Castle Rock subdivision in the Windsor Hills Magisterial District of the County of Roanoke: Donation of a public utility easement, fifteen feet (15') and variable in width, across property located at 6025 Brahma Road from Scarlet H. Hensley. The location of said easement is shown on a plat entitled "NEW VARIABLE WIDTH SANITARY SEWER EASEMENTS (0.026 AC.) & (0.002 AC) AND NEW 15'& VARIABLE WIDTH PUBLIC UTILITY EASEMENT (0.048)...", dated June 1, 2005, prepared by Lumsden Associates, P.C. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Joseph B. Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Joseph B. Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 RESOLUTION 091305-9.1 ENDORSING THE CANDIDACY OF WANDA C. WINGO TO SERVE AS THE REGION 11 REPRESENTATIVE ON THE VIRGINIA ASSOCIATION OF COUNTIES BOARD OF DIRECTORS WHEREAS, the Virginia Association of Counties (VACo) Board of Directors representative from Region 11 is open for nominations at the VACo annual meeting in November 2005; and WHEREAS, Region 11 includes the counties of Bedford, Botetourt, Craig, Giles, and Roanoke; and WHEREAS, Mrs. Wanda C. Wingo has been involved in both the Virginia Association of Counties and the National Association of Counties for many years; has served on numerous committees, commissions, and boards during this time; and also previously served a term as President of the Virginia Association of Counties; and WHEREAS, Mrs. Wanda C. Wingo has expressed her intention to seek this position. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, fully endorses Mrs. Wanda C. Wingo's candidacy in seeking the position of Region 11 representative on the Board of Directors of the Virginia Association of Counties. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Board of Supervisors, Bedford County Board of Supervisors, Botetourt County Board of Supervisors, Craig County Board of Supervisors, Giles County 2 ACTION NO. A -091305-9.m ITEM NO. 1-13 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Confirmation of appointments to the Economic Development Authority SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Economic Development Authority Supervisor Altizer nominated Stephen A. Musslewhite, Vinton District, to serve an additional four-year term that will expire on September 26, 2009. He requested that confirmation of this appointment be placed on the consent agenda. Supervisor Wray nominated Billy H. Branch, Cave Spring District, to serve an additional four-year term that will expire on September 26, 2009. He requested that confirmation of this appointment be placed on the consent agenda. There was a consensus of the Board to add the above confirmations to the consent agenda. STAFF RECOMMENDATION: It is recommended that the above appointments to the Economic Development Authority be confirmed. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Economic Development Authority File Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Economic Development Authority File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 RESOLUTION 091305-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A POPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File ACTION NO. A -101105-6.e ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2005 AGENDA ITEM: Confirmation of appointments to the Capital Improvement Program (CIP) Review Committee (appointed by District) SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District) Supervisor Wray nominated James T. Anderson, Cave Spring District, to serve a one-year term that will expire August 31, 2006. He requested that confirmation of this appointment be placed on the consent agenda. Supervisor McNamara nominated Brian Garber, Windsor Hills District, to serve a one-year term that will expire August 31, 2006. He requested that confirmation of this appointment be placed on the consent agenda. There was a consensus of the Board to add the above confirmations to the consent agenda. STAFF RECOMMENDATION: It is recommended that the above appointments to the Capital Improvement Program (CIP) Review Committee be confirmed. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Capital Improvement Program (CIP) Review Committee File Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Capital Improvement Program (CIP) Review Committee File