Loading...
HomeMy WebLinkAbout9/27/2005 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON SEPTEMBER 27, 2005. RESOLUTION 092705-1 REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION, VDOT, TO CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED IN THE FISCAL YEAR 2005-2006 VDOT SIX- YEAR IMPROVEMENT PROGRAM AND TO ADOPT THE PRIORITIZED LIST OF INTERSTATE AND PRIMARY ROAD PROJECTS HEREIN IDENTIFIED AS "NOT INCLUDED IN THE FISCAL YEAR 2005-2006 VDOT SIX-YEAR IMPROVEMENT PROGRAM" FOR INCLUSION INTO THE FISCAL YEAR 2007-2012 SIX-YEAR IMPROVEMENT PROGRAM. WHEREAS, the Six -Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate and primary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: A. That the following projects identified as "included in the Fiscal Year 2005- 2006 VDOT Six -Year Improvement Program" are recommended for continuance of funding for the planning and construction of said projects. 1. Interstate 73 — In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to the resolution 120500-2 passed December 5, 2000 reaffirming the Board's support for 1-73. 2. Interstate 81— Roanoke County continues to support VDOT's proposed plan to widen 1-81 from its present four lanes. We look forward to continuing our partnership with VDOT to develop regional cooperation for storm water detention facilities, potential utility crossings, and other design issues that could impact Roanoke County's future. 3. Rte. 11/460 (West Main SO — From: Salem City limits, To: 0.10 mi west Rte 830, Technology Dr. — Roanoke County continues to support the ongoing design for improvements in this important commercial and residential development area. Improvements will provide an increase in the level of service, bringing it up to standards required for the expected growth. 4. Rte. 221 (Bent Mtn Rd) — From: Rte 735, Coleman Rd., To: Rte 688 Cotton Hill Rd. — This project had been removed from the Six -Year Improvement Program but was reinstated in FY 05-06. Funds allocated to Rte 221 in the FY 05-06 Program were only for a portion of the corridor that was originally scoped. The residential development that has occurred/expected to occur within this area will place additional demands on the road system that is currently providing an inadequate level of service. 5. Bridge Replacement Rte 116 (Jae Valley Rd.) over Back Creek — The VDOT Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. 6. Rte 220 Safety/Mobility Improvements — We support continued funding of safety and mobility improvements and crossover closures and desire the continuance of that work. B. That the following projects identified as "not included in the Fiscal Year 2005- 2006 VDOT Six -Year Improvement Program" have been identified, prioritized, and selected by the Board of Supervisors as extremely important to the growth of Roanoke County and/or for safety improvements and are requested to be included in the Fiscal Year 2007-2012 VDOT Six -Year Improvement Program. 1. Rte. 221 (Bent Mtn Rd) — From: Rte 688 (Cotton Hill Rd), To: Rte 694 (Old Bent Mtn Rd) — Portions of the Rte 221 corridor have been funded for Preliminary Engineering. Roanoke County is requesting Right -of -Way and Construction funding for the extension of the project to extend to the base of Bent Mountain. The much needed improvement project is due to increasing residential demands on corridor. 2. Rte. 11 (Williamson Rd) — From: Rte 117 (Peters Creek Rd), To: Roanoke City limits — Now that Rte 11 has been widened from Plantation Road to Hollins College, this particular section of three -lane road remains to be improved. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Rte 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles in length, is currently a three -lane road with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. 3. Rte. 115 (Plantation Rd) — From: Roanoke City limits, To: Rte. 11 (Williamson Rd) — This two-lane section of Plantation Road is approximately 2.43 miles in length with numerous secondary road connections. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. 4. Rte. 220 (Franklin Rd) — From: Rte 419 (Electric Rd), To: Franklin Co. line — Increasing commercial and residential development and commuter traffic have placed transportation demands on this corridor. Additional lanes, turn lanes, improved vertical alignment, and/or spot improvements are needed. 5. Rte. 116 (Jae Valley Rd) — From: Roanoke City limits, To: Franklin Co. line — This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. We need to provide safety and capacity to its users (Note: there is funding for the bridge on Rte 116 in FY 05-06; however need road improvements, as well). 6. Rte. 460 (Challenger Ave) — From: Roanoke City limits, To: Botetourt Co. line — The continued residential, commercial, and industrial growth within this corridor has increased traffic demands. 7. Rte. 419 (Electric Rd) — From: Salem City limits, To: Roanoke City limits (US 220) — The need is based on existing traffic volumes, current and anticipated economic development, and accident history. Could focus on operational improvements (e.g. turn lanes, signal coordination, etc.) from Salem City limits to Rte 221; need to add capacity from Rte 221 to US 220. C. That the following projects identified as "not included in the Fiscal Year 2005- 2006 VDOT Six -Year Improvement Program" are recommended for spot improvements and for inclusion in the Fiscal Year 2007-2012 VDOT Six -Year Improvement Program. 1. Route 419 (Electric Road) — Intersection improvements throughout corridor 2. Route 118 (Airport Road) —Construct left -turn lane at intersection with Rte. 623 (Dent Rd.) 3. Route 24 (Washington Avenue) — Improvements at the intersection of William Byrd High School 4. Route 311 (Catawba Valley Road) — Construct left -turn lane at intersection with Route 864 (Bradshaw Road — Mason's Cove area) On motion of Supervisor Church to adopt the resolution with Supervisor Wray's request to add "turn lanes" to Item B-4, Route 220 (Franklin Road), and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Anthony Ford, Transportation Engineering Manager Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 092705-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, September 27, 2005. Brenda J. Holton, Deputy Clerk 4 ACTION NO. A-092705-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request to appropriate funds in the amount of $123,000 for renovations to the Roanoke County Courthouse SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: This agenda item has importance beyond the maintenance costs requested. First is the addition of a Circuit Court Judge because of work load. We have been able to accommodate the new judge by converting the only available open space for an office. This will accommodate us for several years, but it is important to understand that we will need to include expansion of the courthouse in our CIP in the future. The addition of technology to the third courtroom is necessary because of the increasing work load and the additional judge. Second, the replacement of the HVAC in the Commonwealth Attorney's office is a reminder of the fact that the building is 25 years old and has not had a major remodeling or replacement. Funds for this purpose will be included in future budgets. SUMMARY OF INFORMATION: The Roanoke County Courthouse was built in 1985. Since that time, various renovations have been needed to keep pace with technology and to adjust to increasing workloads. As with any 20 year old building, funding has also been needed for repair and replacement of major equipment. The Commonwealth of Virginia has authorized an additional judge for Roanoke County Circuit Court, which will necessitate additional office space. Plans are currently being made to enclose the Circuit Court Judges waiting area for this purpose, and funding is already available in the courthouse renovation account for that project. Two of the three Circuit Courtrooms have videotaping capability, which enhances the ability of the Circuit Court Clerk to provide transcripts for participants in trials. Courtroom 5, however, does not have this capability, which makes it difficult for judges, clerks, attorneys and litigants to review court proceedings without obtaining a written transcript. The Judges and the Clerk have indicated that this is a cumbersome procedure and service to the citizens would be improved by installing a videotaping system in Courtroom 4. Funding is not available for this project. The heating and air conditioning systems serving the Commonwealth's Attorney's office on the second floor of the Courthouse have been inadequate for some time, and the employees in that office have been uncomfortable when carrying out their duties. The area is divided into many offices and conference rooms, which makes it difficult to keep the temperature balanced throughout the space. The original design of the air conditioning was insufficient and must now also deal with additional heat load from computers that were not present or apparently anticipated at the time. The cooling capacity is well below industry standards, there is very little air flow and no heat is provided to the area. In fact, the air conditioning is a packaged residential system instead of being part of the chilled water system which is in the building. Unfortunately, replacing the system will also require replacing the entire ceiling. FISCAL IMPACT: Installation of a video recording system for Courtroom 5 is estimated at $43,000. Replacing the HVAC system for the Commonwealth's Attorney's office, along with related work, such as replacing the ceiling, is estimated at $80,000. Funding can be appropriated for this project from the Minor County Capital Reserve. STAFF RECOMMENDATION: Staff recommends approval of this request for video equipment for Courtroom 5 and upgrade of the heating and air conditioning system for the Commonwealth's Attorney's office, and appropriation of $123,000 from the Minor County Capital Reserve for this project. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Anne Marie Green, Director, General Services Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Anne Marie Green, Director, General Services Rebecca Owens, Director, Finance ACTION NO. A-092705-3 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request for approval of Deputy Clerk position for the Clerk of the Circuit Court SUBMITTED BY: Steve McGraw Clerk of the Circuit Court APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In late August 2005, the judges of the 23rd Judicial Circuit (Roanoke, Roanoke County, Salem) decided that a third judge would begin presiding in Roanoke County Circuit Court as of January 1, 2006. In addition to creating the necessity for additional office space fora third circuit courtjudge within that portion of the Roanoke County Courthouse, the change in judicial procedures has also resulted in the need for a sixth Deputy Clerk in the criminal division of the Clerk of the Circuit Court's office. The level of expertise required for such a position can be accomplished at the Deputy Clerk II level of training and experience; therefore, I am requesting approval of and funding for this position from Roanoke County. Currently in the Clerk of Circuit Court's office there are twelve deputy clerk positions funded primarily by the State Compensation Board, and three Deputy Clerk positions that are fully funded by Roanoke County. For more than ten years, the Clerk's office has received no staffing increases while consistently earning excellent audit reports and functioning with "level funding" from Roanoke County. As you know, our office's annual collection of fees and fines greatly exceeds its cost to Roanoke County and to Virginia, and our office is one of less than 20 of the 120 clerks' offices in Virginia that accomplishes this fiscal feat each year. FISCAL IMPACT: The cost of a Deputy Clerk II for FY2005-06 is $25,525. As mentioned above, the Clerk's office generates numerous fines, fees, and taxes that are recorded in the General Fund. For FY04-05 recordation fees had a budget of $1,275,000 and due to the continued high volume of transactions in this area, actual receipts amounted to $1,525,000. STAFF RECOMMENDATION: Staff recommends approval of an additional Deputy Clerk II position in the County's Classification Plan for the Clerk of the Circuit Court; an appropriation of $25,525 for the related increase in personnel expenditures in the Clerk of the Circuit Court's budget; and an appropriation of additional revenue in the amount of $25,525 from recordation fees. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Steven A. McGraw, Clerk of Circuit Court Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ El Mr. Altizer ® ❑ ❑ cc: File Steven A. McGraw, Clerk of Circuit Court Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources ACTION NO. A-092705-4 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request to donate three surplus police vehicles to D'iberville, Mississippi SUBMITTED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: One of our Fire Department employees recently went, on his own time, to Mississippi to help in the relief efforts after Hurricane Katrina. He plans to return in October with a relief team. He has been in contact with Chief Gerald Smith of the D'iberville, Mississippi Fire Department. Chief Smith asked for help in replacing police vehicles. Of the 17 police vehicles that the Department owns, half of them were submerged in the floodwaters. I talked to Chief Lavender and Chief Burch and determined that the County currently has three surplus police vehicles. These vehicles have over 100,000 miles and would be placed on the internet for sale. We could expect to receive $2,000 per vehicle in a sale. We would like approval to donate these three surplus police vehicle to the D'iberville, Mississippi Fire Department. FISCAL IMPACT: None, other than lost revenues from the sale of surplus property. STAFF RECOMMENDATION: Staff recommends the donation of these three vehicles to the D'iberville, Mississippi Fire Department. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Richard Burch, Chief of Fire and Rescue Ray Lavinder, Chief of Police Anne Marie Green, Director, General Services Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Richard Burch, Chief of Fire and Rescue Ray Lavinder, Chief of Police Anne Marie Green, Director, General Services Rebecca Owens, Director, Finance ACTION NO. A -092705-5.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Confirmation of appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), Capital Improvement Program (CIP) Review Committee, and Grievance Panel SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) At the September 13, 2005, Board meeting, Supervisor Flora requested that the Clerk contact Mr. David M. Shelton, Jr. to determine if he was willing to serve an additional four-year term which would expire on September 23, 2009. Mr. Shelton advised that he would like to serve an additional term and confirmation of his appointment has been placed on the consent agenda. 2. Capital Improvement Program (CIP) Review Committee (appointed by District) At the September 27, 2005 Board meeting, Supervisor Altizer nominated Erica Kuelz, a senior at William Byrd High School, to represent the Vinton District for a one-year term that will expire on August 31, 2006. He requested that confirmation of this appointment be placed on the consent agenda. 3. Grievance Panel At the September 13, 2005, Board meeting, the Clerk was directed to contact the Director of Human Resources to request a nominee for this vacancy. Mr. King Harvey who currently serves as an alternate on this panel has agreed to move to a full member position for a three-year term which will expire on September 24, 2008. Confirmation of this appointment has been placed on the consent agenda. STAFF RECOMMENDATION: It is recommended that the above confirmation of appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), Capital Improvement Program (CIP) Review Committee, and Grievance Panel be confirmed. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Building Code Board of Adjustment and Appeals (Fire Code Board of Appeals) Capital Improvement Program (CIP) Review Committee Grievance Panel Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Building Code Board of Adjustment and Appeals (Fire Code Board of Appeals) Capital Improvement Program (CIP) Review Committee Grievance Panel AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 27, 2005 RESOLUTION 092705-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 27, 2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes —August 23 and September 13, 2005 2. Confirmation of appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), Capital Improvement Program (CIP) Review Committee, and Grievance Panel 3. Request from the Library to accept and appropriate two literacy grants totaling $2,500 from the Wal-Mart Foundation 4. Request from the schools to appropriate $9,250 for construction of the Arnold R. Burton Modular Home Pavilion 5. Request from the schools to appropriate dual enrollment revenues in the amount of $610.64 6. Request from the Community Development Department to accept and appropriate grant funds in the amount of $10,000 from the Department of Forestry 7. Request from Fire and Rescue Department to accept and appropriate grant funds in the total amount of $74,339 from the Virginia Department of Health 8. Request from the Police Department to accept and appropriate grant funds in the total amount of $92,192 1 I 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Diane Rosapepe, Director of Library Services Rebecca Owens, Director, Finance Richard C. Flora, Director of Operations Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Dr. Lorraine Lange, Deputy Superintendent George Simpson, Assistant Director of Community Development Richard E. Burch, Jr., Chief, Fire and Rescue Ray Lavinder, Chief of Police Lieutenant David McMillan, Grant Coordinator 2 ACTION NO. A -092705-5.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request from the Library to accept and appropriate two literacy grants totaling $2,500 from the Wal-Mart Foundation SUBMITTED BY: Diana L. Rosapepe Director of Library Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Library has received two grants from the Wal-Mart Foundation to be used for activities which support and promote literacy. Associates from the Wal-Mart Store #1301 on Franklin Road, sponsored the Headquarters/419 Library's application to the Foundation and were instrumental in the Library receiving a grant of $1,500. On the recommendation of Wal-Mart Store #3243 on Rte. 460, the Vinton Library also received a literacy grant of $1,000. If accepted and appropriated by the Board, the funds will be used for special programs and materials to help children and young adults improve their reading proficiency. FISCAL IMPACT: No additional funding is required. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the grants in the amount of $2,500. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Diane Rosapepe, Director of Library Services Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Diane Rosapepe, Director of Library Services Rebecca Owens, Director, Finance ACTION NO. A -092705-5.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request from schools to appropriate $9,250 for construction of the Arnold R. Burton Modular Home Pavilion SUBMITTED BY: Richard C. Flora Director of Operations APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 2002, the A.R. Burton Technical Center (ARBTC) proposed the construction of a metal building to accommodate their modular home program. ARBTC had $17,958 in appropriated funds for the construction of this project. In April 2005, the School Board appropriated an additional $2,000 and in May 2005, the School Board added an additional $7,262 to the project. The total of these funds plus the donations from both the Education Foundation in the amount of $5,750 and the Professional Construction Estimators Association in the amount of $3,500 totals the construction contract for the metal building in the amount of $36,470. We are now requesting that the funds in the amount of $9,250 be appropriated for the construction of the ARBTC modular home pavilion. FISCAL IMPACT: The construction budget will be increased by $9,250. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommended that the funds in the amount of $5,750 from the Education Foundation and $3,500 from the Professional Construction Estimators Association totaling $9,250 be appropriated to the construction budget for the modular home pavilion. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Richard C. Flora, Director of Operations Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Richard C. Flora, Director of Operations Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. A -092705-5.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request from schools to appropriate dual enrollment revenues in the amount of $610.64 SUBMITTED BY: Dr. Lorraine Lange Deputy Superintendent APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. The courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses. Roanoke County Schools added students to the Dual Enrollment count for second semester. VWCC reimbursed the school system $610.64 for services rendered. FISCAL IMPACT: The instructional budget will be increased by $610.64. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommended that the reimbursement of $610.64 by VWCC be appropriated to the instructional program. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, Deputy Superintendent Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Lorraine Lange, Deputy Superintendent Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. A -092705-5.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request from the Community Development Department to accept and appropriate grant funds in the amount of $10,000 from the Department of Forestry SUBMITTED BY: George W. Simpson, III, P.E. Assistant Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Community Development Department applied for and received a grant from the Department of Forestry in the amount of $10,000 for stream restoration and construction of an urban bio -filter for the Hidden Valley High School Regional Stormwater Facility. The goal of this project, in addition to the improvement of stormwater quality, is to increase the public awareness of water quality issues and to demonstrate Roanoke County's commitment to protecting water quality in our streams and rivers. FISCAL IMPACT: No additional appropriation of funds is required. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the Department of Forestry grant in the amount of $10,000. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File George Simpson, Assistant Director of Community Development Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File George Simpson, Assistant Director of Community Development Rebecca Owens, Director, Finance ACTION NO. A -092705-5.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 27, 2005 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate grant funds in the total amount of $74,339 from the Virginia Department of Health SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following four grants have been awarded to the Roanoke County Fire and Rescue Department from the Virginia Department of Health, Office of Emergency Medical Services: • A partial purchasing grant (Grant #WVC01/06-05) totaling $13,000 to replace two cardiac monitors. The department has budgeted funds for the remainder of the purchase cost. • A partial purchasing grant (Grant #WVC01 /06-05) in the amount of $11,250 to replace 15 Automatic External Defibrillators (AED). The department has budgeted funds for the remainder of the purchase cost. • A partial matching grant (Grant #WVC01/06-05) totaling $43,000 for the purchase of an ambulance. The new ambulance will provide a new service in the Back Creek area. The department has budgeted funds for the matching portion of the purchase cost the state requires for the grant. • A partial purchasing grant (Grant #WVC01/12-04) totaling $7,089 to replace a cardiac monitor. The department has budgeted funds for the remainder of the purchase cost. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $74,339 to the Fire and Rescue Department's budget, as detailed above. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Richard E. Burch, Jr., Chief, Fire and Rescue Rebecca Owens, Director, Finance Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Richard E. Burch, Jr., Chief, Fire and Rescue Rebecca Owens, Director, Finance ACTION NO. A -092705-5.g ITEM NO. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 27, 2005 Request from the Police Department to accept and appropriate grant funds in the amount of $92,192 James R. Lavinder Chief of Police Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following six grants have been awarded to the Roanoke County Police Department: Grant from the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, in the amount of $35,022 to expand the computer crime unit, train more officers in crisis intervention, and allow a more flexible response in addressing crime in the community. The grant does not require any matching funds and ends on September 30, 2008. • Grant from the Department of Criminal Justice Services in the amount of $46,670 to implement crime analysis and data sharing between the County and Roanoke City Police Departments. The grant will require a cash match of $15,557, which will be paid from existing departmental funds. The grant ends June 30, 2006. • Mini -grant from the Division of Motor Vehicles in the amount of $3,000 to support the Police Department's efforts in reducing speeding by the purchase of a Stealthstat radar device. Matching funds in the amount of $815 are needed for this grant and are available in the Police Department budget. Mini -grant from the Division of Motor Vehicles in the amount of $3,000 to support the "Daily Watch" program. These funds will pay officers overtime to conduct early morning safety check points in residential neighborhoods and near area high schools to enforce occupant protection in Roanoke County. No matching funds are required. After reviewing this program, DMV awarded additional money to fund the County's efforts. • Mini -grant from the Division of Motor Vehicles in the amount of $1,500 to support the efforts in reducing drivers operating motor vehicles while under the influence of alcohol. These funds will pay officers overtime to conduct DUI check points in Roanoke County. No matching funds are required. Mini -grant from the Division of Motor Vehicles in the amount of $1,500 which will be used to purchase small equipment for conducting traffic DUI check points and vehicle safety check points. Equipment purchased will include traffic cones, flashlights and warning devices. No matching funds are needed. Mini -grant from the Division of Motor Vehicles ii working with the Blue Ridge Crash Investigation purchase small equipment that will be used to matching funds are required. STAFF RECOMMENDATION: i the amount of $1,500 to support Team. The funds will be used to conduct traffic investigations. No Staff recommends the acceptance and appropriation of grant funds in the amount of $92,192 to the Police Department budget, as detailed above. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Ray Lavinder, Chief of Police Lieutenant David McMillan, Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ El Mr. Church ® El El Mr. Wray ® El El Mr. Flora ® ❑ 0 Mr. Altizer ® ❑ 0 cc: File Ray Lavinder, Chief of Police Lieutenant David McMillan, Grant Coordinator Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 27, 2005 RESOLUTION 092705-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: &"& g. )O�U40'— Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON SEPTEMBER 27, 2005 RESOLUTION 092705-7 WHEREBY EACH MEMBER LOCALITY OF THE WESTERN VIRGINIA REGIONAL JAIL AUTHORITY ACCEPTS RESPONSIBILITY FOR THEIR PROPORTIONATE SHARE OF THE JAIL COSTS UNTIL THE SERVICE AGREEMENTS AND INTERIM FINANCING ARE COMPLETED WHEREAS, the County of Roanoke is a member of the Western Virginia Regional Jail Authority (hereinafter "Authority"); and WHEREAS, the Authority is in the process of planning for the construction and operation of a regional jail; and WHEREAS, the construction of the jail is expected to be funded by proceeds of the sale of bonds which will include the costs of professional services necessary for construction of the jail; and WHEREAS, the Authority is not yet in a position to issue bonds; and WHEREAS, the Authority is currently working to obtain interim borrowing not to exceed $10 million which will cover architectural / engineering plans, property acquisition, and early site work, and WHEREAS, the interim borrowing is expected to be rolled into the permanent financing in the Fall of 2006, and WHEREAS, it is in the Authority's best interest to hire providers of professional services including, but not limited to architectural/engineering, bond counsel, and legal counsel but lacks the funds at this time to do so, and WHEREAS, each member locality of the Authority is being requested to reimburse the Authority for these professional costs until such time that a service agreement is adopted by the participating members of the Authority, and WHEREAS, such proportionate costs paid by each member locality will be reimbursed to the member localities by the Authority once the Authority has secured interim borrowing; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke that it will reimburse the Authority, subject to appropriation, in the same proportion as the proportion of beds allocated in the agreement to create the Authority for professional service fees incurred by the Authority prior to the time of adoption of a service agreement in the event that proceeds of a bond sale are not available for the professional fees. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Wray, Flora, Altizer NAYS: Supervisor Church A COPY TESTE: &'4�L 9, - 4 --- Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Western Virginia Regional Jail Authority 0A ACTION NO. A-092705-8 ITEM NO. S-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: VOTE: September 27, 2005 Second reading of an ordinance to rezone approximately 9.95 acres from R-1, Single Family Residential District, to PRD, Planned Residential District with conditions, to construct 60 townhomes at a density not to exceed 6.1 units per acre located at the corner of Newland Road and Peters Creek Road, Hollins Magisterial District, upon the petition of R. Fralin Development Corporation. (Janet Scheid, Chief Planner) CONTINUED TO OCTOBER 25, 2005 Janet Scheid Chief Planner Elmer C. Hodge County Administrator Supervisor Flora motion to continue this item until October 25, 2005 at the request of the petitioner Motion Approved cc: File Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 27, 2005 SECOND 092705-9 READING OF AN ORDINANCE TO REZONE 375± ACRES FROM ARCS, AGRICULTURAL RESIDENTIAL WITH CONDITIONS AND A SPECIAL USE PERMIT, AND ARS, AGRICULTURAL RESIDENTIAL WITH A SPECIAL USE PERMIT, TO PLANNED RESIDENTIAL DISTRICT, FOR THE PURPOSE OF DEVELOPING AGOLF COURSE RESORT AND RESIDENTIAL COMMUNITY WITH OTHER USES PER SECTION 30-47-2 B SUCH AS A CLUBHOUSE, RESTAURANT, AND OVERNIGHT COTTAGE ACCOMMODATIONS, AND TO DEVELOP A MAXIMUM OF 89 SINGLE FAMILY RESIDENCES ON 375+ ACRES FORA DENSITY OF .24 RESIDENTIAL UNITS PER ACRE, ON PROPERTY LOCATED AT 3687 PITZER ROAD, VINTON MAGISTERIAL DISTRICT, UPON THE PETITION OF LESTER GEORGE WHEREAS, the first reading of this ordinance was held on August 23, 2005, and the second reading and public hearing were held September 27, 2005; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on September 6, 2005; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing 375± acres, as described herein, and located at 3687 Pitzer Road (Tax Map Numbers 79.04-2- 10, 10. 1, 10.2, 11, 12; 79.00-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of ARCS, Agricultural Residential District with conditions and a special use permit, and ARS, Agricultural Residential District with a special use permit, to the zoning classification of PRD, Planned Residential District. 2. That this action is taken upon the application of Lester George. d 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The developer hereby proffers substantial compliance with the PRD rezoning document titled "Fountain Head Golf Resort, A Planned Residential Community," prepared by Balzer and Associates, Inc. dated 8/17/05 and revised 8/19/05. 4. That said real estate is more fully described as follows: Tax Map Nos. 79.04-2-10, 10.01, 10.02, 11, 12; 79.00-1-1 containing 375 ± acres 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 2