HomeMy WebLinkAbout11/15/2005 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-1 OF CONGRATULATIONS TO ELMER C.
HODGE UPON HIS 20T ANNIVERSARY AS ADMINISTRATOR FOR
THE COUNTY OF ROANOKE
WHEREAS, Elmer C. Hodge was appointed as Administrator for the County of
Roanoke, Virginia, on November 7, 1985; and
WHEREAS, under Mr. Hodge's capable guidance and direction for the past twenty
years, many County projects have been accomplished which include the following:
• Roanoke County being named an All America City
• Construction of Smith Gap Landfill
• Design and construction of Spring Hollow Reservoir
• Creation of the Roanoke County Police Department
• $100 million in support for school capital construction projects
• Development of the Center for Research and Technology
• Development of the Vinton Business Center
• Construction of a new Public Safety Center
WHEREAS, Mr. Hodge has assembled a strong management team, encouraging
individual responsibility while fostering a group approach to problem solving, and providing
many opportunities for training and education for all employees; and
WHEREAS, Mr. Hodge is respected among other government leaders and is
known for his calm, even-tempered management style that facilitates the cooperation and
partnerships necessary to move forward with collaborative projects; and
WHEREAS, Mr. Hodge has supported the following regional initiatives: Roanoke
Regional Airport Commission; Roanoke Valley Resource Authority; Virginia's Explore Park
and the Blue Ridge Parkway Visitor Center; Roanoke Valley Regional Fire/EMS Training
Center; joint staffing of the Clearbrook Fire Station; Western Virginia Water Authority;
Western Virginia Regional Jail Authority; Laurel Mountain Police Driving Center and the
Roanoke Regional Firearms Training Center; and
WHEREAS, Mr. Hodge has shown his support for his community by participating in
numerous professional, church and civic organizations, among them the International
City/County Management Association, the Roanoke Valley Economic Development
Partnership Executive Committee, the Western Virginia Water Authority Board of
Directors, and the United Way of Roanoke Valley Board of Directors. He is a past
president of the Virginia Local Government Management Association and has also been
active in the Leadership Roanoke Valley program; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the
County of Roanoke, Virginia, offers its sincere congratulations to ELMER C. HODGE upon
his 20th Anniversary as Administrator for the County of Roanoke and expresses its
appreciation to Mr. Hodge for his contributions which have enhanced the quality of life for
the citizens of Roanoke County.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A COPY TESTE:
kilia'a")cn)
,
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
011
ACTION NO. A-111505-2
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 15, 2005
AGENDA ITEM: Presentation of the results of operations for the fiscal year
ended June 30, 2005 and appropriation of funds
SUBMITTED BY: Rebecca E. Owens
Director of Finance
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
KPMG LLP has completed their audit of the financial operations of the County of Roanoke
and the County of Roanoke Schools for the year ended June 30, 2005. The County will
receive a favorable opinion. The Comprehensive Annual Financial Report will be
distributed to the Board of Supervisors as soon as it is received from the printer.
The Audit Committee meeting originally scheduled for today was rescheduled for
December 6, 2005 at 2 p.m. due to a scheduling conflict for the auditors, however we did
not want to delay the presentation of the results of operations for the year ended June 30,
2005 and appropriation of funds. The information in this report is the same information that
was presented at the worksession on September 27, 2005.
Revenues of the County of Roanoke for the Year Ended June 30, 2005:
The County operations for the year ended June 30, 2005 resulted in general fund revenues
$1,837,478 over budget as shown on Attachment I. The additional revenues collected were
primarily from increased tax collections in the areas of real estate, recordation and
conveyance tax, bank franchise tax and cellular phone tax. This is attributed to a more
positive economic climate. A detailed analysis of the general fund revenues is outlined in
Attachment Il.
Fee for Service revenues exceeded budget by $54,393. At the time the Ambulance Fee
was approved, these revenues were verbally committed to Fire and Rescue and will need
to be appropriated accordingly. Staff recommends appropriating $54,393 to Fire and
Rescue capital account.
This leaves a balance of $1,783,085. During 2004-05, the School Board and Board of
Supervisors adopted a joint funding policy to provide for a sustainable funding stream for
school and county capital improvements in future years. The polices for use of general
fund revenues and expenditures in excess of budget at year end designates portions of
year-end balance for major and minor capital projects as well as to the general fund
unappropriated balance. Based upon these policies, staff recommends the following
appropriations:
$1,103,457 to be added to the general fund unappropriated balance. This will increase
the General Fund Unappropriated Balance from $11,808,285 to $12,911,742 at June
30, 2005 which is 8.28% of the 2005-2006 General Fund Revenues as shown on
Attachment III. No action is required from the Board for these funds to close to the
unappropriated balance.
$679,628 to be appropriated to the Major County Capital Reserve.
Expenditures of the County of Roanoke for the Year Ended June 30, 2005:
Departmental expenditure savings were $1,416,242 as shown on Attachment IV. From
this amount, the Board previously approved at the August 23, 2005 funding for additional
Animal Control Officers in the amount of $70,460 from year end money. Based upon the
policy for use of unspent expenditure appropriations at year end, departments are able to
request up to 60% of the savings within their own department for special purchases and
programs approved by the County Administrator and the remaining reverts to the Minor
County Capital Reserve for future projects. Based upon this policy, staff recommends the
following appropriations:
• Department rollovers totaling $561,423 outlined in Attachment V.
• $784,359 to be appropriated to the Minor County Capital Reserve.
STAFF RECOMMENDATION:
The Board has previously approved either by policy or board action the above items noted
and the only actions required by the Board are to:
1. Appropriate the Fee for Service in excess of budget of $54,393 to Fire and Rescue
capital account.
2. Appropriate $679,628 to the Major County Capital Reserve.
3. Appropriate $784,359 to the Minor County Capital Reserve.
2
VOTE:
Supervisor Flora motion to approve staff recommendation and appropriate (1) Fee
for Service in excess of budget of $54,393 to Fire and Rescue capital account; (2)
$679,628 to the Major County Capital Reserve; and (3) $784,359 to the Minor
County Capital Reserve. Motion Approved
cc: File
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Chief Rick Burch, Fire & Rescue
3
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Chief Rick Burch, Fire & Rescue
3
County of Roanoke, Virginia
Summary of General Operating Fund Revenues
For the Year Ended June 30, 2005
Revenues and transfers
Excess Fire and Rescue Fees (Requires board action for appropriation)
Total amount available from revenue collections above budget
Use of revenue collections above budget:
Addition to General Fund Unappropriated Balance
Transfer to Major County Capital Reserve (Requires board action)
Total use of revenue collections above budget
Budgeted Actual
Revenues Revenues
$ 137,358,222 $ 139,195,700
E —f
Attachment I
Amount
$ 1,837,478
(54,393)
$ 1,783,085
$ 1,103,457
679,628
$ 1,783,085
Page 3
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GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Unaudited Balance at June 30, 2005
Addition from 2004-05 Operations
Audited Balance at June 30, 2005
Unallocated revenue 2005-2006
Balance at November 15, 2005
Amount
Attachment III
% of General
Fund Revenues
$ 11,808,285 7.57%
1,103,457
12,911,742 8.28%
350,000
$ 13,261,742
8.50%
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the
General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8.5% of General Fund Revenues
2005 - 2006 General Fund Revenues $156,020,489
7.5% of General Fund Revenues $11,701,537
8.5% of General Fund Revenues $13,261,742
page 5
County of Roanoke, Virginia
Summary of General Operating Fund Expenditures
For the Year Ended June 30, 2005
Expenditures, encumbrances, and transfers
Use of expenditure savings:
Previously approved items:
Animal Control Officers approved at 8/23/05 meeting
Budgeted Actual
Expenditures Expenditures
Attachment IV
Amount
$ 141,365,916 $ 139,949,674 $ 1,416,242
Approved based on policy:
Departmental rollover per policy
Transfer to Minor County Capital Reserve (Requires board action)
Total use of expenditure savings
$ 70,460
561,423
784,359
$ 1,416,242
Page 6
Lam_ 1
FY05 to FY06 Attachment V
Department Rollover Requests
8-1
Department
Need
Request
Human Resources
Scanning equipment, additional licenses and related software
$ 5,859
Economic Development
Update computers and data processing equipment
7,584
Commissioner of Revenue
Certification Classes (Training)
3,000
Update computers
3,800
Equipment (folding machine, shredder, NADA software update)
2,200
Commissioner of Revenue Subtotal
9,000
Treasurer
Upgrade teller stations
20,000
Court approved auction expenses
9,459
Treasurer Subtotal
29,459
Clerk Circuit Court
Update computers and equipment
6,250
General District Court
Reupholster furniture Judge Raney & Judge LIlley's office
623
Assistant County Admin
Update Color Printer - Management Services
1,307
Update Computer - Human Services
478
Assistant County Admin Subtotal
1,784
Real Estate Valuation
Update Computers & Replace Conference Room Chairs
3,984
AO Feld Hardware Capital Project
7,000
Real Estate Valuation Subtotal
10,984
Finance
Update Computers - Central Accounting
6,965
Update Computers - Payroll
14,049
Update Computer - CFO
2,290
Update Computers - Purchasing
3,286
Finance Subtotal
26,590
Management & Budget
Update printer
1,269
Police
Furniture for Public Safety Building
31,236
Fire and Rescue
Furniture for Public Safety Building
42,925
Community Development
Small Capital - Furniture, Interior Alterations to expand dept
83,083
Vehicle (for increased staff)
25,000
Community Development Subtotal
108,083
General Services
Smaller automated garbage truck to service narrow roads
75,000
Renovations for Hollins Library (roof replacement, carpet, paint)
139,307
General Services Subtotal
214,307
Parks & Rec
Starkey flood control project, Starkey picnic pavilion, update PCs
18,392
Social Services
Replace computers in training room
25,000
LCD Projector
2,100
Update office fumlture
5,500
Alpha Smarts
1,832
Infant car seats
500
Video Conference Equipment
6,100
Update fax machine
1,000
Future purchase of Easy Filer System
2,487
Social Services Subtotal
44,519
Elections
Update computers and software
2,558
Total Department Rollover Requests $ 561,423
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-3 ASSIGNING THE OPTION TO PURCHASE
LAND FROM HIGGINBOTHAM FARMS TO THE WESTERN VIRGINIA
REGIONAL JAIL AUTHORITY
WHEREAS, Action No. A-011105-7 adopted by the Board of Supervisors at their
meeting held on January 11, 2005, authorized staff to obtain an option to purchase land
from Higginbotham Farms and authorized payment of an option fee in the amount of
$10,000, said land to be used for the proposed regional jail; and
WHEREAS, Action No. A-052405-3 adopted by the Board of Supervisors at their
meeting held on May 24, 2005, authorized extension of this option until April 30, 2006
and authorized payment of a supplemental option fee in the amount of $20,000 as
prescribed in the option agreement; and
WHEREAS, due diligence testing has been completed at a cost to the County of
$10,804.16 for the Environmental Assessment; and
WHEREAS, the Western Virginia Regional Jail Authority is now constituted and
has obtained interim financing which provides for the purchase of land, the award of
contracts, and the design of the regional jail facility; and
WHEREAS, at their meeting on November 3, 2005, the Western Virginia
Regional Jail Authority approved a motion to request that the option to purchase land
from Higginbotham Farms be assigned by Roanoke County to the Regional Jail
Authority as provided in Section 10 of said option agreement; in exchange for this
assignment the Regional Jail Authority approved repayment to the County of the
$30,000 option fees and the $10,804.16 environmental assessment fees; and
WHEREAS, the Western Virginia Regional Jail Authority will assume the
responsibility of applying for the rezoning of the property, the Section 15.2-2232 review,
the special use permit, and all other functions required for this land purchase.
NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Option to Purchase Land between the Board of Supervisors and
Higginbotham Farms, LLC dated January 20, 2005, be, and hereby is, assigned to the
Western Virginia Regional Jail Authority in exchange for the reimbursement by the
Regional Jail Authority of the options fees in the amount of $30,000 and the
Environmental Assessment cost in the amount of $10,804.16 previously paid by
Roanoke County.
2. That the Clerk to the Board of Supervisors is hereby directed to send a
copy of this Resolution to the Western Virginia Regional Jail Authority and
Higginbotham Farms, LLC.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Wray, Flora, Altizer
NAYS: Supervisor Church
A COPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
John Chambliss, Assistant County Administrator
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Western Virginia Regional Jail Authority
Higginbotham Farms, LLC
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-4 AMENDING THE ROANOKE COUNTY
LEGISLATIVE PROGRAM FOR THE 2006 SESSION OF THE VIRGINIA
GENERAL ASSEMBLY REQUESTING THAT FINANCIAL SUPPORT
FOR VIRGINIA'S EXPLORE PARK BE INCLUDED IN THE STATE
BIENNIAL BUDGET
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, adopted
Resolution No. 102505-3 identifying major legislative issues to be considered by the
2006 session of the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as part of its Legislative Program for
the 2006 session of the Virginia General Assembly; and
WHEREAS, Explore Park is owned and operated by the Virginia Recreational
Facilities Authority (VRFA), a special purpose unit of government of the Commonwealth
of Virginia. If VRFA ceases to exist, then the ownership of the Explore Park property
would revert to the Commonwealth of Virginia. Explore Park's land, improvements and
buildings are estimated to be worth more than $25 million; and
WHEREAS, Roanoke County has supported Explore Park with more than
$500,000 a year for operational funding over the past five years, when the
Commonwealth was unable to do so.
NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke
County, Virginia, that the following request be submitted as part of its legislative
program for the 2006 session of the Virginia General Assembly for its favorable
consideration and adoption.
1) That Roanoke County requests financial support from the Commonwealth
of Virginia in the amount of $500,000 a year for Virginia's Explore Park. Roanoke
County further requests that this amount be included in the Biennial Budget.
2) That the Clerk to the Board of Supervisors is directed to send a certified
copy of this resolution to Senator John S. Edwards, Senator Brandon Bell, Delegate H.
Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin; Mary F. Parker,
Roanoke City Clerk; Members of the Roanoke City Council; Forest Jones, Clerk for
Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton;
Members of the Vinton Town Council and the Roanoke Valley -Alleghany Regional
Commission, and the Virginia Association of Counties.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A OPY TESTE:
�JAQ A
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
The Honorable John S. Edwards, Senator
The Honorable Brandon Bell, Senator
The Honorable Morgan Griffith, Delegate
The Honorable Onzlee Ware, Delegate
The Honorable William Fralin, Delegate
The Honorable Bruce F. Jamerson, Clerk of the House of Delegates
The Honorable Susan Clarke Schaar, Clerk of the Senate
Paul M. Mahoney, County Attorney
Eldon James, Legislative Liaison
Mary F. Parker, Clerk, Roanoke City Council
2
Roanoke City Council, Members
Forest Jones, Clerk for Salem City Council
Salem City Council, Members
Darleen Bailey, Clerk, Vinton Town Council
Vinton Town Council, Members
Wayne Strickland, Executive Director, Roanoke Valley -Alleghany Regional
Commission
James D. Campbell, Executive Director, Virginia Association of Counties
I hereby certify that the foregoing is a true and correct copy of Resolution 111505-4
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote
on Tuesday, November 15, 2005.
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
ORDINANCE 111505-5 AUTHORIZING CONVEYANCE OF A
PERMANENT EASEMENT TO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION (VDOT) FOR IMPROVEMENTS TO STATE
HIGHWAY ROUTE 0651, MOUNTAIN VIEW ROAD, IN THE VINTON
MAGISTERIAL DISTRICT
WHEREAS, in order for improvement to be constructed to Mountain View Road,
State Highway Route 0651, a part of the state secondary road system, the Virginia
Department of Transportation (VDOT) requires that a small portion of land, containing
0.056 acre, more or less, be conveyed as a permanent easement for execution and
maintenance of the work; and,
WHEREAS, VDOT requires conveyance to the Commonwealth of Virginia of the
right and easement to use the areas containing 0.056 acre, more or less, as shown
outlined in GREEN on Sheet No. 5 of the design plans for this road project, which
property was conveyed to the Board of Supervisors of Roanoke County, Virginia, by
deed recorded in the Clerk's Office of the Circuit Court of Roanoke County in Deed
Book 1176, page 93; and,
WHEREAS, it will serve the interests of the public to have Mountain View Road
widened and improved as a part of the state secondary road system and this
conveyance, will not interfere with other public services and is acceptable to the
affected Roanoke County departments.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on October 25, 2005, and the
second reading was held on November 15, 2005.
2. That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the interests in real estate to be conveyed are hereby made available
for other public uses by conveyance to the Commonwealth of Virginia for widening and
improvement of Mountain View Road, designated as State Highway Route 0651 of the
state secondary road system of the Commonwealth of Virginia, Virginia Department of
Transportation (VDOT).
3. That conveyance to the Commonwealth of Virginia of that portion of real
estate as shown outlined in GREEN on Sheet No. 5 of Project 0651-080-305-0501,
containing 0.056 acre, more or less, conveyed to the Board of Supervisors of Roanoke
County, Virginia, by deed recorded in the Clerk's Office of the Circuit Court of Roanoke
County in Deed Book 1176, page 93, Tax map # 61.02-1-53, is hereby authorized.
4. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
2
NAYS: None
A OPY TESTE:
?, /I /*/ /z �
/Vilo 6 1. — -'0'
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Joe Obenshain, Senior Assistant County Attorney
Arnold Covey, Director, Community Development
Anthony Ford, Transportation Engineering Manager
Janet Scheid, Chief Planner
hereby certify that the foregoing is a true and correct copy of Ordinance 111505-5
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote
on Tuesday, November 15, 2005.
Brenda J. Holton, Deputy Clerk
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for November
15, 2005, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of minutes - October 25, 2005
2. Resolution of appreciation to Ruth A. Johnson, Library Services, upon her
retirement after twenty-six years of service
3. Request from the Fire and Rescue Department to accept and appropriate grant
funds in the amount of $500 from the Wal-Mart Foundation for the purchase of
safety education equipment
4. Acceptance of Chateau Court and a portion of Golden Ivy Drive into the Virginia
Department of Transportation Secondary System
5. Request to accept and appropriate a local government challenge grant in the
amount of $5,000 from the Virginia Commission for the Arts
6. Request from the Fire and Rescue Department to accept and appropriate grant
funds in the amount of $20,000 from the Virginia Department of Emergency
Management for the continuation of the Regional Citizen Corp Council and
Community Emergency Response Team (CERT) training
7. Confirmation of committee appointments to the Blue Ridge Behavioral
Healthcare Board of Directors and the Library Board
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
V
On motion of Supervisor Flora to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
APY TESTE:
rit .
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Chief Rick Burch, Fire & Rescue
Rebecca Owens, Director, Finance
Arnold Covey, Director, Community Development
Brent Robertson, Director, Management & Budget
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-6.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RUTH A.
JOHNSON, LIBRARY SERVICES, UPON HER RETIREMENT AFTER
TWENTY-SIX YEARS OF SERVICE
WHEREAS, Ruth A. Johnson was first employed by Roanoke County on September
4, 1979, as a librarian; and
WHEREAS, Ms. Johnson also served as head librarian at the Hollins Branch Library
and later as head of the library system's reference department for more than twenty years;
and
WHEREAS, during her tenure as head of reference, Ms. Johnson demonstrated the
highest standards of professionalism and positive customer service; and
WHEREAS, Ms. Johnson also acted as both mentor and leader to her staff,
encouraging intellectual curiosity, creative problem solving, and an unwavering
determination to find information and answers for patrons; and
WHEREAS, Ms. Johnson's actions and those of her department earned the respect
and appreciation of citizens, businesses, and colleagues throughout the region; and
WHEREAS, Ms. Johnson retired from Roanoke County on November 1, 2005, as a
divisional librarian after twenty-six years and two months of service; and
WHEREAS, Ms. Johnson, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to RUTH A. JOHNSON for more than twenty-six years of capable, loyal,
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Flora to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A COPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
f!
ACTION NO. A -111505-6.b
ITEM NO. J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 15, 2005
AGENDA ITEM: Request from the Fire and Rescue Department to accept and
appropriate grant funds in the amount of $500 from the Wal-
Mart Foundation for the purchase of safety education
equipment
SUBMITTED BY: Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY: Elmer C. Hodge, Jr.
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Wal-Mart Foundation awarded the Fire and Rescue Department a grant totaling $500
to purchase safety education equipment. The equipment will be used for public education
to promote home safety and fire safety for our citizens.
FISCAL IMPACT:
►=."
ALTERNATIVES:
The department will not be able to purchase the equipment.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of the funds in the amount of $500
into the Fire and Rescue Department's budget.
VOTE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
cc: File
Chief Rick Burch, Fire & Rescue
Rebecca Owens, Director, Finance
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Chief Rick Burch, Fire & Rescue
Rebecca Owens, Director, Finance
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 15" DAY OF NOVEMBER, 2005, ADOPTED THE FOLLOWING:
RESOLUTION 11505-6.c REQUESTING ACCEPTANCE OF CHATEAU COURT
AND A PORTION OF GOLDEN IVY DRIVE INTO THE VIRGINIA DEPARTMENT
OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Addition Form LA -5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form LA -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Moved by: Supervisor Flora
Seconded by: None Required
Yeas: Supervisors McNamara, Church, Flora, Wray, Altizer
Nays: None
A opy Teste:
Diane S. Childers, CMC - Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
I hereby certify that the foregoing is a true and correct copy of Resolution 111505-6.c adopted by the
Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 15,
2005.
Brenda J. Holton, Deputy Clerk
. s
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40
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ACTION NO. A -111505-6.d
ITEM NO. J-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 15, 2005
AGENDA ITEM: Request to accept and appropriate a local government
challenge grant in the amount of $5,000 from the Virginia
Commission for the Arts
SUBMITTED BY: W. Brent Robertson
Director of Management and Budget
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County applied for a local government challenge grant from the Virginia
Commission for the Arts. The Commission will match up to $5,000, (if full funding is
approved) any donation the County makes to qualified art organizations in the valley.
In the FY 2005-06 budget, the Board of Supervisors approved an appropriation of $2,500
for the Arts Council of the Blue Ridge; $2,000 for the Harrison Museum of African
American Culture; $5,500 for Mill Mountain Theatre; and $6,400 for the Roanoke
Symphony Orchestra. Staff, therefore, applied for the maximum grant allocation of $5,000.
Roanoke County was awarded $5,000 for FY 2005-06.
FISCAL IMPACT:
Staff recommends dividing the $5,000 grant evenly between the Arts Council of the Blue
Ridge, the Harrison Museum of African American Culture, Mill Mountain Theatre, and the
Roanoke Symphony Orchestra. Combined with the County's appropriation, the following
amounts would be available to the organizations referred to above:
ALTERNATIVES:
There are no alternatives to this agenda item.
STAFF RECOMMENDATION:
Staff recommends acceptance of the local government challenge grant from the Virginia
Commission for the Arts in the amount of $5,000 to be distributed as indicated above.
VOTE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
County
VCA
Abs
Organization
Appropriation
Grant
Total
Arts Council
$ 2,500
$1,250
$ 3,750
Harrison Museum
2,000
1,250
3,250
Mill Mountain Theatre
5,500
1,250
6,750
Roanoke Symphony
6,400
1,250
7,650
16A00
5 000
21 400
ALTERNATIVES:
There are no alternatives to this agenda item.
STAFF RECOMMENDATION:
Staff recommends acceptance of the local government challenge grant from the Virginia
Commission for the Arts in the amount of $5,000 to be distributed as indicated above.
VOTE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
cc: File
Brent Robertson, Director, Management & Budget
Rebecca Owens, Director, Finance
2
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Brent Robertson, Director, Management & Budget
Rebecca Owens, Director, Finance
2
ACTION NO. A -111505-6.e
ITEM NO. J-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 15, 2005
AGENDA ITEM: Request from the Fire and Rescue Department to accept and
appropriate grant funds in the amount of $20,000 from the
Virginia Department of Emergency Management for the
continuation of the Regional Citizen Corp Council and
Community Emergency Response Team (CERT) training
SUBMITTED BY: Richard E. Burch, Jr.
Chief of Fire and Rescue
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Fire and Rescue, in cooperation with the American Red Cross and other
localities in the region, has participated in the implementation for the Community
Emergency Response Team (CERT) training in the past. Over 400 citizens have
graduated from this program since the training began. Acceptance and appropriation of
this grant will provide funding for future classes, thereby allowing additional citizens to
complete the course and past participants to be offered refresher classes.
The CERT initiative is designed to prepare citizens to help themselves and others during
times of catastrophic events until emergency responders can arrive or to provide further
assistance along with emergency responders. Several trained members utilized their skills
when they assisted with the shelter operations during area floods. Additionally, members
have assisted ARC on various other disaster deployments.
FISCAL IMPACT:
The program is fully funded through grant monies appropriated to Fire and Rescue. No
matching funds are required; however, staff time is necessary to the successful completion
of the classes.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of $20,000.00 in grant funds from the
Virginia Department of Emergency Management to the Fire and Rescue Department's
budget.
VOTE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
cc: File
Chief Rick Burch, Fire & Rescue
Rebecca Owens, Director, Finance
2
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Chief Rick Burch, Fire & Rescue
Rebecca Owens, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-7 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO VICKI W.
THOMAS, POLICE DEPARTMENT, UPON HER RETIREMENT AFTER
THIRTY YEARS OF SERVICE
WHEREAS, Vicki W. Thomas was first employed by Roanoke County on July 1,
1975, as a dispatcher in the Police Department; and
WHEREAS, Ms. Thomas retired from Roanoke County on November 1, 2005, as a
lead communications officer after thirty years and four months of service; and
WHEREAS, Ms. Thomas was the consummate employee who dedicated herself to
making the County a safer place in which to live by spending countless hours in the
dispatcher's office providing assistance; and
WHEREAS, Ms. Thomas always displayed a cheerful outlook and positive attitude in
her interactions with her co-workers and the citizens who she served; and
WHEREAS, Ms. Thomas, in addition to working through her eight-hour shift,
frequently volunteered to work an additional eight-hour shift as an auxiliary deputy sheriff;
and
WHEREAS, Ms. Thomas, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to VICKI W. THOMAS for more than thirty years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Church to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A OPY TESTE:
J#AA ( (' IL)
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
2
ACTION NO. A-111505-8
ITEM NO. S-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 15, 2005
AGENDA ITEM: Request for appropriation of final year-end balance from
school operations for the fiscal year ended June 30, 2005
SUBMITTED BY: Diane D. Hyatt
Chief Financial Officer
Penny A. Hodge
Director of Budget and Finance - Roanoke County Schools
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Overall, the FY04-05 budget anticipated growth in state aid of 20% and in sales tax
revenues of 6%; but the actual growth exceeded these projections. As a result of year-end
operations, actual revenue received exceeded budgeted revenue by $2.8 million (2.42% of
budget). The excess revenues primarily consisted of basic aid and sales taxes. The
budget was built using the largest increase in estimated enrollment in 10 years. However,
the March 31, 2005 actual enrollment of 14,365 was 239 students higher than budgeted
(14,126) and 86 students more than the prior year enrollment. This increase represented
the 5th consecutive year of enrollment growth for Roanoke County Public Schools. This
enrollment growth resulted in $900,000 more in basic aid funding than budgeted.
However, the additional funding was not confirmed until June 2005 when the Department
of Education identified a funding source for basic aid and eliminated the threat of pro -rating
basic aid per their alert in February 2005. Please refer to Attachment A for a historical
comparison of student enrollment.
In addition, sales tax collections improved dramatically over the previous year and ended
the year at $1.9 million over budget. This represents the improving economy and the
introduction of a new 1/8th cent sales tax adopted by the General Assembly for education
and effective for FY04-05.
All of the school departments stayed within their approved budgets with under -
expenditures in the major spending categories accounting for $2.5 million (or 2.15%) of the
year-end balance, as outlined in Attachment B. Under -expenditures were attributable
primarily to savings in the personnel budget ($1.5 million). Over $457,000 of savings
resulted from lower payouts of accrued leave and severance pay to terminating employees
this year and the lower retirement rate for non-professional employees yielded a $316,000
savings. Other savings resulted from unspent contingency funds, insurance savings, and
cautious spending instituted based on the potential for a fuel deficit.
The budget ordinance adopted by the Board of Supervisors on May 24, 2005 indicated
"that all school fund appropriations remaining at the end of the 2004-05 fiscal year not
lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year
2005-06."
During FY04-05, the School Board and Board of Supervisors adopted a joint funding policy
to provide for a sustainable funding stream for school and county capital improvements in
future years. The Year End Balance and School Capital Reserve policies designate
portions of the year-end balance for major and minor capital projects. Based on the
adopted policies, staff is recommending the following appropriations:
Minor Capital Funds
• $1,000,000 allocated to Minor Capital Projects which will be approved by the School
Board at a later date based on evaluation of existing needs and priorities.
Major Capital Funds
• $3,045,195 allocated to Major Capital Projects in the approved School Capital
Improvement Plan.
School Operating Fund Unappropriated Balance
• $1,300,000 reserved for financial emergencies due to unexpected revenue
shortfalls and/or unplanned significant expenditure increases. This reserve is
intended to protect the school system from the need for a mid -year reduction in staff
or service levels as the result of an unanticipated financial draw on school resources
(for example, significant fuel increases over the past two months and expected
significant utility increases this winter).
• A draft policy is outlined in Attachment C to allow for the creation of the School
Operating Fund Unappropriated Balance, pending approval from the School Board
and the Board of Supervisors.
STAFF RECOMMENDATION:
Staff recommends the following: (1) Appropriation of the fiscal year 2004-05 year-end
balance of $5,385,687 per Attachment B; and (2) Adoption of the School Operating Fund
Unappropriated Balance Policy.
The School Board took positive action on these same items at their meeting on November
8, 2005.
2
VOTE:
Supervisor Church motion to approve staff recommendation
Motion Approved
cc: File
Diane Hyatt, Chief Financial Officer
Penny Hodge, Director, Budget & Finance - Schools
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
K
Yes
No
Abs
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Wray
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Altizer
®
❑
❑
cc: File
Diane Hyatt, Chief Financial Officer
Penny Hodge, Director, Budget & Finance - Schools
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
K
ATTACHMENT A
Average Daily Membership History
ADM
Over (Under)
Growth (Decline)
Year
Budget
March 31
Budget
from Prior Year
1994-
95
13,600
13,652
52
1995-
96
13,650
13,721
71
69
1996-
97
13,776
13,863
87
142
1997-
98
13,950
13,898
(52)
35
1998-
99
13,950
13,862
(88)
(36)
1999-
00
13,825
13,856
31
(6)
2000-
01
13,825
13,865
40
9
2001-
02
13,825
13,930
105
65
2002-
03
13,830
14,127
297
197
2003-
04
13,938
14,279
341
152
2004.
05
14,126
14,365
239
86
2005-
06
14,365
TBD
TBD
TBD
Roanoke County Schools
Summary of Operating Fund Revenues and Expenditures
For the Year Ended June 30, 2005
Revenues:
Sales tax
State aid for education
Federal aid for education
Tuition, rent & interest
Transfers in
Beginning balance
ATTACHMENT B
Budget Actual Amount
10,444,634
12,384,224
1,939,590
45,863,943
46,798,612
934,669
311,205
361,236
50,031
692,169
742,903
50,734
56,802,760
56,802,760
-
3,792,108
3,670,524
(121,584)
Expenditures:
Personnel 94,822,396 93,324,117 1,498,279
Operating 23,084,423 22,050,455 1,033,968
Total Contributions to Reserves per policy:
Major Capital Reserve (213 of balance) 3MSI185
Minor Co otal Reserve 11/3 of balances Grp to cap) 1.000,440
New Contingency Fund 11300,000
5,345, 4'85
2.42%
2.15%
ATTACHMENT C
AT A REGULAR MEETING OF THE SCHOOL BOARD OF ROANOKE COUNTY,
VIRGINIA, HELD AT ROANOKE COUNTY PUBLIC SCHOOLS ADMINISTRATION
CENTER ON XXXXXXXX XXXXXXXX XX. 2005
RESOLUTION ADOPTING A SCHOOL OPERATING FUND UNAPPROPRIATED
BALANCE POLICY
WHEREAS, one of the measures of a fiscally well managed locality is the adoption of
formal financial policies; and
WHEREAS, the School Board has previously adopted a Year End Balance Policy and a
Policy for School Capital Reserves to fund capital needs; and
WHEREAS, the School Board now wishes to provide for the long-term economic
stability of Roanoke County Public Schools by establishing a formal policy for the
establishment, maintenance, and use of the unreserved school operating fund balance.
NOW, THEREFORE, BE IT RESOLVED, by the School Board of Roanoke County,
Virginia, as follows:
1. That the School Operating Fund Unappropriated Balance Policy is adopted as
follows, and
2. That this policy is in effect for FY2005-06, and subsequent fiscal years unless
otherwise amended by the School Board.
Roanoke County Public Schools
School Operating Fund Unappropriated Balance Policy
I. Background
The County of Roanoke and Roanoke County Public Schools recognize one of
the keys to sound financial management is the development of financial policies.
Credit agencies carefully monitor levels of unreserved fund balance to evaluate a
government's continued creditworthiness.
II. Purpose
The School Board is ensuring the long-term economic stability of the Roanoke
County Public Schools, by establishing a policy that maintains a prudent level of
financial resources to protect against mid -year reductions in staffing or service
levels because of temporary revenue shortfalls or unforeseen expenditures.
III. Reasons for Adopting this Policy
• Plan for contingencies
• Maintain good standings with the rating agencies
• Avoid interest expense for operating budget needs and capital needs
• Investment income from fund balances
• Ensure cash availability when revenue is unavailable
IV. Unappropriated Balance Policy Guidelines
The School Operating Fund Unappropriated Balance will be funded with up to a
maximum of $2,000,000 from the school year end balance with approval from the
Board of Supervisors.
V. Maintenance of Unappropriated Balance
At the end of each fiscal year, the School Board may allocate funds to the School
Operating Fund Unappropriated Balance, up to a maximum balance of
$2,000,000, for appropriations made during the year providing there are available
year end school resources.
VI. Use of Unappropriated Balance
The School Operating Fund Unappropriated Balance is available for:
• Unexpected revenue shortfalls.
• Unplanned significant expenditure increases.
• Emergency appropriations.
It is the intent of the School Board that the School Operating Fund
Unappropriated Balance will be reserved for financial emergencies and when
appropriations are necessary, the balance will be replenished with the next
available year end funds from school operations.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSTRATION CENTER
ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-9 APPROVING THE SUBMISSION OF
APPLICATIONS TO THE LITERARY FUND FOR RENOVATIONS TO
NORTHSIDE HIGH SCHOOL AND WILLIAM BYRD HIGH SCHOOL
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County") and the School Board of the County propose to finance certain capital
improvements for school projects, consisting primarily of the renovation, improvement
and expansion of Northside High School and William Byrd High School (the "Projects")
with a loan or loans from the Virginia Literary Fund in the aggregate amount of
$15,000,000 (the "Loans") and the School Board presented to the Board of Supervisors
proposed applications addressed to the State Board of Education of Virginia for the
purpose of borrowing from the Literary Fund the aggregate amount of $15,000,000 for
the Projects; and
WHEREAS, the County or the School Board of the County expects to pay, after
the date hereof, certain expenditures (the "Expenditures") in connection with the
Projects.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the
County of Roanoke, Virginia as follows:
1. The applications of the School Board to the State Board of Education of
Virginia for the Loans are hereby approved and authority is hereby granted to the
School Board of the County to borrow a maximum of $15,000,000 for the purposes set
forth in such applications. The Board of Supervisors will each year during the life of the
Loans, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash
A
appropriation sufficient for operation expenses and to pay the Loans and the interest
thereon, as required by law regulating loans from the Literary Fund.
2. The County hereby declares its intent to reimburse itself with the proceeds of
one or more tax-exempt financings for the Expenditures with respect to the Projects
made on and after that date which is no more than 60 days prior to the date hereof
(unless an exception is applicable). The maximum amount of such financings expected
to be issued for the Projects is $15,000,000.
3. This resolution shall take effect immediately upon its passage.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A OPY ESTE:
Diane
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Dr. Linda Weber, School Superintendent
Penny Hodge, Director, Budget & Finance, Schools
Brenda Chastain, Clerk, School Board
I hereby certify that the foregoing is a true and correct copy of Resolution 111505-9
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote
on Tuesday, November 15, 2005.
Brenda J. Holton, Deputy Clerk
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 15, 2005
RESOLUTION 111505-10 REQUESTING THE 2006 SESSION OF THE
VIRGINIA GENERAL ASSEMBLY TO AMEND THE ROANOKE
COUNTY CHARTER TO AUTHORIZE ROANOKE COUNTY TO LEVY
AND COLLECT A TAX ON TOBACCO PRODUCTS
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues to be considered by the 2006 session of the Virginia General
Assembly; and
WHEREAS, the Board adopts this resolution as part of its Legislative Program for
the 2006 session of the Virginia General Assembly; and
WHEREAS, a public hearing on the proposal to amend the Roanoke County
Charter was held on November 15, 2005, as provided in Section 15.2-202 of the Code
of Virginia, as amended.
NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiative be submitted as part of its
legislative program for the 2006 session of the Virginia General Assembly for its
favorable consideration and adoption.
1) Approve an amendment to the Roanoke County Charter as follows:
Sec. 2.02 - Taxing powers. - In addition to the powers granted by other sections of the
charter and general law, the county shall have the additional power to levy and collect
taxes on cigarettes and tobacco products, pursuant to Section 58.1-3832 of the Code of
Virginia.
2) That the Clerk to the Board of Supervisors is directed to send a certified
copy of this resolution to Senator John S. Edwards, Senator Brandon Bell, Delegate H.
Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin; Mary F. Parker,
Roanoke City Clerk; Members of the Roanoke City Council; Forest Jones, Clerk for
Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton;
Members of the Vinton Town Council and the Roanoke Valley -Alleghany Regional
Commission, and the Virginia Association of Counties.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
AOPY TESTE:
l/.71 0 ) � � , d &.�o )
Diane S. Chi ders, CMC
Clerk to the Board of Supervisors
cc: File
The Honorable John S. Edwards, Senator
The Honorable Brandon Bell, Senator
The Honorable Morgan Griffith, Delegate
The Honorable Onzlee Ware, Delegate
The Honorable William Fralin, Delegate
The Honorable Bruce F. Jamerson, Clerk of the House of Delegates
The Honorable Susan Clarke Schaar, Clerk of the Senate
Paul M. Mahoney, County Attorney
Eldon James, Legislative Liaison
Mary F. Parker, Clerk, Roanoke City Council
Roanoke City Council, Members
Forest Jones, Clerk for Salem City Council
Salem City Council, Members
Darleen Bailey, Clerk, Vinton Town Council
Vinton Town Council, Members
2
Wayne Strickland, Executive Director, Roanoke Valley -Alleghany Regional
Commission
James D. Campbell, Executive Director, Virginia Association of Counties
I hereby certify that the foregoing is a true and correct copy of Resolution 111505-10
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote
on Tuesday, November 15, 2005.
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, NOVEMBER 15, 2005
ORDINANCE 111505-11 TO REZONE .98 ACRES FROM C1, OFFICE
DISTRICT, TO C2, GENERAL COMMERCIAL DISTRICT, AND TO OBTAIN
A SPECIAL USE PERMIT ON 2.22 ACRES FOR THE OPERATION OF A
FAST FOOD RESTAURANT AND DRIVE-THRU LOCATED AT THE
INTERSECTIONS OF BRAMBLETON AVENUE, COLONIAL AVENUE,
AND MERRIMAN ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT
UPON THE PETITION OF SEASIDE HEIGHTS LLC (BOJANGLES)
WHEREAS, the first reading of this ordinance was held on December 21, 2004, and
the second reading and public hearing were held and continued to November 15, 2005;
and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on August 16, 2005; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing .98
acres, as described herein, and located at the intersections of Brambleton Avenue,
Colonial Avenue, and Merriman Road (Part of Tax Map No. 86.08-3-35.1 and all of 86.08-
3-36.1) in the Cave Spring Magisterial District, is hereby changed from the zoning
classification of C1, Office District, to the zoning classification of C2, General Commercial
District.
2. That this action is taken upon the application of Seaside Heights, LLC.
3. That the owner of the property has voluntarily proffered in writing the following
conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts:
(1) The development of the property shall substantially conform with the
site plan entitled "Site Layout and Grading Plan for RoBo, LLC," dated November
10, 2005, attached as Exhibit A, with driveway access only from Brambleton Avenue
and Merriman Road, subject to those changes required by Roanoke County during
its comprehensive site plan review.
(2) The exterior of the fast food restaurant to be constructed on the
Property shall substantially conform to the photographs attached as Exhibit B.
(3) All building exterior walls shall be brick from grade to eave.
(4) The Merriman Road driveway shall be designed to prohibit right turns
onto Merriman Road.
(5) Signage placed on the building(s) shall occupy less than 5% of the
building fagade area.
(6) Any freestanding sign shall be a monument style not to exceed 5 feet
in height or 7 feet in width, and shall have brick construction to match the buildings.
(7) The top of any light fixture shall not exceed 15 feet.
(8) The sides and rear of the dumpster enclosure shall be brick
construction to match the buildings.
(9) Dumpsters shall not be emptied between the hours of 10:00 p.m. and
7:00 a.m.
(10) Portions of the front yards along the Colonial Avenue and Merriman
Road rights-of-way designated on the concept plan for landscaping shall remain as
open green spaces, and landscaped with any combination of flower, shrubs, ground
cover or trees.
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4. That said real estate is more fully described as follows:
Part of Tax Map No. 86.08-3-35.1 -.298 acres
Being as shown on Sheet 1 of 1 of the plat entitled "Preliminary Record Plat
Showing Right -of -Way Vacation at the intersection of Colonial Avenue (Rt. 687) and
Brambleton Avenue (Rt. 221), prepared for Seaside Heights, LLC situated in the
Cave Spring Magisterial District, Roanoke County, Virginia" dated June 11, 2002,
prepared by Lumsden Associates, P.C., with the point of beginning lying at the
corner formed by the intersection of the east right-of-way line of Route 221
(Brambleton Avenue) and the south right-of-way line of Route 687 (Colonial
Avenue); thence, along the following courses: along a curve to the left, having a
radius of 591.25 feet, an arc length of 158.11 feet, a chord bearing of S. 62° 53'02"
E. and a chord length of 157.64 feet; thence, S. 14° 39'39" E. 26.04 feet; thence, S.
040 01' 45" W. 40.69 feet; thence, along a curve to the right, having a radius of
1457.39 feet, an arc length of 164.90 feet, a chord bearing of S. 85° 40' 16" W. and
a chord length of 164.82 feet; thence, S. 890 02'06" W. 96.26 feet; thence, N. 31'
56'45" E. 159.67 feet; thence, N. 630 11'03" E. 35.93 feet to the point of beginning
and containing 0.58 acre, more or less.
All of Tax Map No. 86.08-3-36.1 -.68 acres
Beginning at an old iron pin at the southwest intersection of Colonial Avenue and
Merriman Road; thence, with the west side of Merriman Road S. 40 49' 00" W.
104.63 feet to a railroad spike; thence, with a curve to the right that has an arc
distance of 126.81 feet, a radius of 681.20 feet, and a chord bearing and distance of
S. 100 08'58" W. 126.62 feet to an iron pin set on the west side of Merriman Road;
thence, leaving said road and with a new line N. 70° 58' 35" W. 147.56 feet to an
iron pin set on the outside boundary of the Lions Club of Cave Spring District, Inc.
property; thence with the same N. 240 43' 16" E. 6.53 feet to an old pipe; thence, N.
240 54' 13" E. 120.91 feet to an old iron pin; thence, S. 77° 35' 26" W. 66.70 feet to
an old iron pin; thence, N. 3° 51' 34" W. 69.40 feet to an old iron pin on the south
side of Colonial Avenue; thence, with the same N. 890 42'26" E. 22.26 feet to an
iron pin; thence with a curve to the left that has an arc distance of 164.91 feet, a
radius of 1,457 feet, and a chord bearing and distance of N. 860 27'31" E. 164.82
feet to the point of beginning, containing 0.689 acres and being known as Lot 1, Plat
of Subdivision made for Lions Club of Cave Spring District, Inc. by David A. Bess,
L.S., dated February 16, 2001, and recorded in Plat Book 24 at page 63 in the
Roanoke County Circuit Court Clerk's Office.
5. That the Board finds that the granting of a special use permit to Seaside
Heights, LLC to operate a fast food restaurant and drive-thru to be located on 2.22 acres
(Tax Map Nos. 86.08-3-34, 35, 35.1, and 36.1) at the intersections of Brambleton Avenue,
Colonial Avenue, and Merriman Road in the Cave Spring Magisterial District is substantially
in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions
3
of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use
permit is hereby approved.
6. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by
this ordinance.
On motion of Supervisor Wray to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Flora, Altizer
NAYS: None
A OPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
William Driver, Director, Real Estate Valuation
Paul Mahoney, County Attorney
4
11/10/2005 16:31 5403666702
Exhibit A
CALDWELL WHITE ASSC PAGE 01
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