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HomeMy WebLinkAbout12/6/2005 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION CENTER ON DECEMBER 6, 2005 RESOLUTION 120605-1 REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S BRIDGE REPLACEMENT PROJECT (0614-080-306,C-501, B-683) BOONES CHAPEL ROAD (ROUTE 614) WHEREAS, the Virginia Department of Transportation held a design public hearing on October 20, 2005 for the purpose of soliciting public comments on the proposed improvements to Boones Chapel Road (Route 614). WHEREAS, the Virginia Department of Transportation feels they have adequately addressed the public comments as submitted to them for this project. WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Boones Chapel Road (Route 614) (including the future temporary road closure as necessary for the project) as outlined in Roanoke County's Six -Year Secondary System Construction Plan for Fiscal Years 2006 — 2011. NOW, THEREFORE, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office, by the Clerk to the Board of Supervisors. Moved by: Supervisor Wrav Seconded by: None Required Yeas: Supervisors McNamara Church, Flora, Wrav, Altizer Nays: None A Copy Teste: 111 ti A Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File hereby certify that the foregoing is a true and correct copy of Resolution 120605-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, December 6, 2005. Brenda J. Holton, Deputy Clerk 2 ACTION NO. A-120605-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 6, 2005 AGENDA ITEM: Request to increase the allowable County match for the mini - grant program APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: This is an excellent program that has been successful in assisting small businesses with improvements to their building facades, landscaping, and other exterior features. The balance in the fund has grown significantly, and I believe this can be attributed to two factors: (1) a lack of public awareness of the availability of the program; and (2) the amount of the maximum allowable grant is too low. Since this is a beneficial program that we would like to continue, I am requesting that staff in the Economic Development and Community Development Departments work together to increase public awareness of this program. This could be done in a number of ways such as scheduling a workshop with small businesses in each district, or conveying information to the area civic leagues. Further, I would ask that the Board consider increasing the maximum grant award to an amount in the $10,000 - $20,000 range. SUMMARY OF INFORMATION: The matching mini -grant program was developed in 1994 as a means of joining with existing businesses to improve areas that serve as gateways to Roanoke County. The program provides funding to assist businesses with improvements to building facades, landscaping, signage, parking lot, and other exterior features. This grant program matches the investment made by small businesses on a 50/50 basis and the current maximum grant amount is $5,000. The first of these projects was completed in the Williamson Road corridor in 1994 and following this initial success, the program was expanded to encompass other areas of the County. Since that time, the program has supported similar initiatives in the Town of Vinton and Route 11/460 corridor in West County. To qualify for the program, businesses submit a concept plan to the Community Development Department which ensures compliance with the grant design guidelines. Once approved, the grants are administered through the Economic Development Authority. To date, 22 businesses have participated in this program with an investment of $102,682. Public funding for these projects has been provided in the amount of $72,430, bringing the total investment in improvements to $175,112. This program has proven beneficial in encouraging facade improvements; however, the $5,000 maximum grant amount may no longer be sufficient due to the rising costs of construction. In order to continue providing the level of assistance that may be needed by potential users of this program, it is suggested that the Board may wish to consider increasing the maximum grant to an amount in the $10,000 to $20,000 range. FISCAL IMPACT: This fund has a current balance of $210,142 appropriated for this program; therefore no maintain this program during this fiscal year. ALTERNATIVES: .15. Each year, an additional $35,000 is new funding is required to promote and 1. Make no change to the financial limit of the corridor improvement matching mini -grant fund. 2. Increase the maximum amount of the County match for the corridor improvement matching mini -grant fund from $5,000 to an amount to be determined by the Board. STAFF RECOMMENDATION: Staff recommends Alternative 2, increasing the limit of the corridor improvement matching mini -grant program from $5,000 to an amount to be determined by the Board. Business applications will be reviewed on a first come, first served basis county -wide. Only applications meeting the design guidelines of the project will be awarded a matching mini - grant. 4 VOTE: Supervisor Altizer motion to increase the maximum grant amount to $15,000; allow grant requests in the range of $15,000 to $20,000 to be submitted to the Board for approval; direct staff to report back to the Board in 90 days regarding their efforts to communicate this information to businesses; and re-evaluate this program one year after the end of the 90 -day period previously outlined. Motion Approved cc: File Doug Chittum, Director, Economic Development Arnold Covey, Director, Community Development Rebecca Owens, Director, Finance 3 Yes No Abs Mr. McNamara ❑ ® ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Doug Chittum, Director, Economic Development Arnold Covey, Director, Community Development Rebecca Owens, Director, Finance 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 6, 2005 RESOLUTION 120605-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for December 6, 2005, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes - November 13 and November 15, 2005 2. Request from the schools to appropriate mentor teacher program allocation in the amount of $11,460.72 3. Acceptance and appropriation of a grant in the amount of $130,000 from the Federal Emergency Management Agency (FEMA) to prepare Digital Flood Insurance Rate Maps (DFIRMS) 4. Request from the Police Department to accept and appropriate funds in the amount of $233,199 from two Department of Criminal Justice Services grants 5. Confirmation of appointments to the Disability Services Board, Grievance Panel, Roanoke County Planning Commission, Roanoke Valley Resource Authority, and the Western Virginia Regional Jail Authority 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: hIA' a , �� - 11L) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Dr. Carol Whitaker, Associate Director of Personnel Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance George Simpson, Assistant Director, Community Development Ray Lavinder, Chief of Police Lt. David McMillan, Grant Coordinator 2 ACTION NO. A -120605-3.a ITEM NO. ya AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 6, 2005 AGENDA ITEM: Request from the schools to appropriate mentor teacher program allocations in the amount of $11,460.72 SUBMITTED BY: Dr. Carol Whitaker Associate Director of Personnel APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Division of Teacher Education and Licensure, Department of Education, has officially forwarded a request for mentor teacher program allocations to Roanoke County Schools. These funds are used to support teacher induction programs for new teachers to Roanoke County Schools. The allocation is in the amount of $11,460.72 FISCAL IMPACT: The allocation requires a 50% local match in the amount of $5,730.36. Funds are available in the instructional budget for this purpose. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the mentor teacher program allocations in the amount of $11,460.72 to the personnel budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Carol Whitaker, Associate Director of Personnel Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Dr. Carol Whitaker, Associate Director of Personnel Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. A -120605-3.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 6, 2005 AGENDA ITEM: Acceptance and appropriation of a grant in the amount of $130,000 from the Federal Emergency Management Agency (FEMA) to prepare Digital Flood Insurance Rate Maps (DFIRMS) SUBMITTED BY: George W. Simpson, III, P.E. Assistant Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has become one of four localities in the State of Virginia to become a Cooperating Technical Partner (CTP) with FEMA in an attempt to improve floodplain management and flood hazard mitigation. Objectives of the CTP Program are to: 1. Give recognition to communities that are actively working to identify and map their flood risks. 2. Maximize limited funding by combining resources and aligning local, state, and regional goals with FEMA's national objectives. 3. Maintain national standards consistent with the National Flood Insurance Program (NFIP) regulations. We have offered to utilize our base mapping and to administer the contract to utilize FEMA funds to obtain Digital Flood Insurance Rate Maps (DFIRMS) for Roanoke County which will also include Roanoke City, Salem, and the Town of Vinton. The DFIRMS will replace the current paper copies of the official flood plain maps making determinations easier and more accurate and will allow the flood plain data to be utilized in the GIS for better planning and floodplain management. FISCAL IMPACT: No appropriation of funds is required. The $130,000 grant will be in addition to $80,000 received and approved by the Board at their March 22, 2005 meeting, bringing the total grant amount to $210,000. Our contribution to the project will be the utilization of our base mapping and staff time to administer the contract to prepare the digital floodplain maps. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of a $130,000 grant from the Federal Emergency Management Agency to complete the Digital Flood Insurance Rate Maps for Roanoke County. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File George Simpson, Assistant Director, Community Development Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File George Simpson, Assistant Director, Community Development Rebecca Owens, Director, Finance 2 ACTION NO. A -120605-3.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 6, 2005 AGENDA ITEM: Request from the Police Department to accept and appropriate funds in the amount of $233,199 from two Department of Criminal Justice Services grants SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following two grants from the Department of Criminal Justice Services have been awarded to the Roanoke County Police Department: ♦ Grant in the amount of $201,543 that will allow the Police Department to participate in the Law Enforcement Terrorism Prevention Program. This program assists law enforcement agencies in developing capabilities for detecting, deterring, disrupting and preventing acts of terrorism. There is no fiscal impact and no matching funds are required for this grant. The grant expires December 31, 2006. ♦ Grant in the amount of $31,656 to be used for the continuation of the Hidden Valley High School Resource Officer program. This is a continuation grant from the previous year. This grant requires matching funds in the amount of $10,552, which are available in the Police Department budget. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of two Department of Criminal Justice Services grants totaling $233,199 to the Police Department budget, as detailed above. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Ray Lavinder, Chief of Police Lt. David McMillan, Grant Coordinator Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Wray ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Altizer ® ❑ ❑ cc: File Ray Lavinder, Chief of Police Lt. David McMillan, Grant Coordinator Rebecca Owens, Director, Finance 2 ACTION NO. A -120605-3.d ITEM NO. 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 6, 2005 AGENDA ITEM: Confirmation of appointments to the Disability Services Board, Grievance Panel, Roanoke County Planning Commission, Roanoke Valley Resource Authority, and the Western Virginia Regional Jail Authority SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Disability Services Board The three-year term of Debbie Pitts, County appointee, will expire on December 31, 2005. Ms. Pitts has advised that she is willing to serve an additional term, and there was a consensus of the Board to add confirmation of this appointment to the consent agenda. 2. Grievance Panel Joe Sgroi, Director of Human Resources, has recommended that Jim Garlow be appointed as an alternate member. Mr. Garlow will complete remainder of King Harvey's three-year term that will expire on October 28, 2006. There was a consensus of the Board to add confirmation of this appointment to the consent agenda. 3. Roanoke County Planning Commission (Appointed by District) The four-year term of Martha Hooker, Catawba District, will expire on December 31, 2005. Ms. Hooker has advised that she is willing to serve an additional term, and Supervisor Church has requested that confirmation of this appointment be placed on the consent agenda for confirmation. 4. Roanoke Valley Resource Authority The four-year terms of Suzie Snyder and Keith Tensen will expire on December 31, 2005. Both representatives have indicated that they are willing to serve an additional term, and confirmation of these appointments has been placed on the consent agenda. 5. Western Virginia Regional Jail Authority Supervisor Wray advised his one-year term as elected representative and Supervisor's McNamara's one-year term as alternate elected representative will expire on December 31, 2005. He nominated Joseph P. McNamara to serve a one-year term as elected representative and Richard C. Flora to serve a one-year term as alternate elected representative. These terms will expire on December 31, 2006. Supervisor Altizer nominated John M. Chambliss to serve an additional one-year term as the administrative official and Diane D. Hyatt to serve an additional one-year term as the alternate administrative official. These terms will expire on December 31, 2006. There was a consensus of the Board to add confirmation of these appointments to the consent agenda. STAFF RECOMMENDATION: It is recommended that the above confirmation of appointments to the Disability Services Board, Grievance Panel, Roanoke County Planning Commission, Roanoke Valley Resource Authority, and the Western Virginia Regional Jail Authority be confirmed. 2 VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Disability Services Board File Grievance Panel File Roanoke County Planning Commission File Roanoke Valley Resource Authority File Western Virginia Regional Jail Authority File 3 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ __:Mr. Wray ® !E0 Ej ❑ Mr. Flora ® ❑ Mr. Altizer ® ❑ ❑ cc: File Disability Services Board File Grievance Panel File Roanoke County Planning Commission File Roanoke Valley Resource Authority File Western Virginia Regional Jail Authority File 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 6, 2005 RESOLUTION 120605-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Wray, Flora, Altizer NAYS: None ABSENT: Supervisor McNamara A PY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File