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HomeMy WebLinkAbout1/24/2006 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2006 RESOLUTION 012406-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DONALD W. GILLISPIE, FIRE & RESCUE DEPARTMENT, UPON HIS RETIREMENT AFTER FIFTEEN YEARS OF SERVICE WHEREAS, Donald W. Gillispie was first employed on December 10, 1990, by the Roanoke County Fire and Rescue Department as a Battalion Chief for Fire Prevention, and also served as Division Chief for Support and Community Service; and WHEREAS, Chief Gillispie retired from Roanoke County as Battalion Chief for Fire and Rescue Operations, on January 1, 2006, after fifteen years and one month of service; and WHEREAS, prior to joining the Roanoke County Fire and Rescue Department, Chief Gillispie also served as a volunteer firefighter in Blackstone, Virginia, and as a member of the Cave Spring Volunteer Fire Company in Roanoke County for eighteen years; and WHEREAS, during his volunteer service in Roanoke County, Chief Gillispie assisted in the development of the Roanoke Valley Fire/EMS Training Center and the Volunteer Length of Service Awards Program, as well as serving on the committee that revised and adopted the Roanoke County Fire Prevention Code; and WHEREAS, Chief Gillispie also served on the Roanoke County Fire Chiefs Board and as a member of the Virginia State Fire Firefighters Association and the State Fire Chiefs Association; and WHEREAS, Chief Gillispie, through his employment with Roanoke County and his many years of volunteer service, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DONALD W. GILLISPIE for more than fifteen years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: � � , 41.0) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ACTION NO. A-012406-2 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2006 AGENDA ITEM: Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and Cox Communications, Inc. SUBMITTED BY: Douglas Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. SUMMARY OF INFORMATION: Cox Communications Inc., a Fortune 500 company and the nation's third-largest cable television provider, is a multi -service broadband communications company with approximately 6.7 million total customers, including approximately 6.3 million basic cable subscribers. The corporation employs approximately 23,000. After extensive analysis of future facility requirements, the corporation has determined that the Roanoke County center needs to expand and renovate on its current site. Cox Communications Roanoke has agreed to construct a building expansion of approximately 27,000 square feet and to renovate the existing facility on their property located on Fallowater Lane in Roanoke County. The estimated investment of building construction and purchase of equipment is in excess of $5 million. After expansion, company officials have agreed to create employment opportunities and raise the workforce total to 240 full-time positions by 2010. Therefore, a three party performance agreement has been negotiated between Roanoke County, Roanoke County Economic Development Authority, and Cox Communications, Inc. This agreement will promote and encourage the expansion of this important existing business and provide increased employment and corporate investment in Roanoke. The agreement allows for an economic development grant in an amount equal to three years of new local tax revenue to be reimbursed to the company after the expansion is completed. New local tax revenue is defined as new real estate and Business Professional Occupational License (BPOL) taxes generated annually by the project, not to exceed to $100,000. If the company generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. The three year period will commence on January 1, 2007. FISCAL IMPACT: Per the performance agreement, the grant will be calculated as a reimbursement based on new tax revenues; therefore, the financial impact will be in the form of foregone revenue. No new funding is needed for this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and Cox Communications Roanoke. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 6 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ 1:1 Mr. Wray ® ❑ 0 cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 6 ACTION NO. A-012406-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2006 AGENDA ITEM: Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and ITT Industries Night Vision Division SUBMITTED BY: Douglas Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. SUMMARY OF INFORMATION: ITT Industries, the world's leading developer, producer and supplier of night vision goggles and technology, was awarded a multi-million dollar contract of facilitization funding from the Army Contracting Agency of White Sands Missile Range in New Mexico. The purpose of the award is for the renovation and expansion of its Roanoke County facility on Plantation Road in order to position the company to increase its production capacity and be more competitive internationally. Recently, the company has successfully competed for and been the recipient of a $160 million contract for Monocular Night Vision Devices (MNVDs) and a $10 million contract award from the U.S. Army Research, Development and Engineering Command Acquisition Center for production of the first sensor fusion goggle - the Enhanced Night Vision Goggle (ENVG). ITT Industries Night Vision Division (ITTNV) has agreed to a renovation of approximately 60,000 square feet and to construct a building expansion of 19,000 square feet at its existing Roanoke County facility. The estimated investment of building construction and purchase of equipment is $51,755,000. During the expansion and renovation process, company officials have approved the creation of 250 new job positions. It is significant to note that 50 of these positions will be management with an average salary of $50,000. This is significantly higher than Roanoke County's prevailing average wage of $30,378. The expansion/renovation will also positively impact 11 other Virginia businesses who are suppliers to ITTNV, of which 9 are located in the Roanoke region. The Night Vision Division has been a long standing Roanoke County business partner since 1958 and has impacted the region with its research and development, recruitment of human talent, the creation of spin-off companies in the region, and its highly skilled workforce of over 1,100. The company has been awarded a $700,000 grant from the Governor's Opportunity Fund, which requires a local match by Roanoke County, and a $150,000 training grant from the Virginia Division of Business Assistance Workforce Services Program, which will provide training assistance for the new employees. The $700,000 local match will be in the form of an economic development grant which will be administered by the Roanoke County Economic Development Authority. This grant is equal to four years of new tax revenue generated by this expansion/renovation project and shall begin in fiscal year 2007. The grant will not exceed $700,000. FISCAL IMPACT: Per the performance agreement, the grant will be calculated as a reimbursement based on new local tax revenues over a four-year period; therefore, the financial impact will be in the form of foregone revenue. No new funding is needed. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and ITT Industries Night Vision Division. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 0A Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 0A ACTION NO. A-012406-4 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2006 AGENDA ITEM: Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and the Mennel Milling Company of Virginia SUBMITTED BY: Jill Loope Assistant Director of Economic Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. SUMMARY OF INFORMATION: The Mennel Milling Company has milled wheat into specialty flours for more than 120 years. They have been an important contributor toward the Roanoke regional economy for decades, and their presence in Roanoke has played a critical role in Virginia agribusiness — approximately one-third of the entire wheat production in the state of Virginia is purchased by Mennel and their customer base includes Maple Leaf Foods, Nestle, and Hershey, just to name a few. After extensive analysis of rail served sites in Virginia and surrounding states, Mennel has decided to construct a 73,480 square foot state-of-the-art flour mill on 26.96 acres off Benois Road and Commonwealth Drive in Roanoke County. The new mill will more than double the capacity of the current mill. Mennel is planning a $30.8 million investment in state-of-the-art equipment and a new modern facility to move the company's manufacturing operation to Roanoke County from the City of Roanoke. The company is moving because its current location is where Roanoke City is planning a Biomedical Park for downtown. The decision to remain in Virginia results in 33 jobs retained for the Roanoke region. Virginia successfully competed against Ohio and Tennessee for the project. Therefore, a three party performance agreement has been negotiated between Roanoke County, Roanoke County Economic Development Authority, and Mennel Milling. This agreement will promote and encourage the expansion and retention of this important company and provide increased employment and corporate investment in Roanoke. The agreement allows for an economic development grant in an amount equal to three years of new local tax revenue to be reimbursed to the company after the new facility is built. New local tax revenue is defined as new real estate and Machinery and Tools taxes generated annually by the project, not to exceed $900,000 in total. This is consistent with the County's Public Private Partnership Policy. If the company generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. The three-year period will commence on January 1, 2008. FISCAL IMPACT: Per the performance agreement, the grant will be calculated as a reimbursement based on new tax revenues generated by the project; therefore, the fiscal impact will be in the form of foregone revenue. No new funding is needed for this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and The Mennel Milling Company. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 2 ACTION NO. A-012406-5 ITEM NO. E-4 ANKE AT A REGULAR MEETINGOF THE ROANOARD OF KE COUNTY ADMINIOSTRATIONS OF OCENDER COUNTY, VIRGINIA HELD AT THE MEETING DATE: January 24, 2006 AGENDA ITEM: Update on VML/VACo/APCO Steering Committee and request to appropriate funds in the amount of $2,203 for assessment for APCo negotiations SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. SUMMARY OF INFORMATION: Roanoke County and Roanoke County Schools are members of the VML/VACo Steering committee, which consists of local government officials within the Appalachian Power Co. (APCo) service area. The committee was established to negotiate reduced electric service charges with APCo for the local governments. Prior to the formation of this committee, the localities negotiated individual contracts with APCo, which required the localities to hire consultants and attorneys during the process. Issues currently being monitored by the negotiating committee include: Request by APCo to increase its 2006 fuel factor. The State Corporation Commission (SCC) has conducted hearings on this matter and found no fault with APCo's reasons for the increase. The Committee expects that the SCC will approve this increase shortly. Assisting with renewal of the current contract with APCo, which is set to expire in 2007. APCo is applying for an increase in its rates for incremental cost for transmission and distribution system reliability and state and federal environmental requirements. This case should be heard in February, and the SCC staff and the Negotiating Committee have filed objections to this increase, which would add approximately 9% to consumer bills. The General Assembly's Electric Utility Restructuring Commission (EURC) met in January, and the Negotiating Committee's counsel attended the session. Capped electric rates are scheduled to end in 2010, at which time it is anticipated that effective competition will be operating in the state. However, based on experience in other areas of the country, even if well functioning wholesale and retail markets exist by that time, there may be significant price increases to consumers. If these markets are not fully functioning, the situation may be aggravated, increasing prices to consumers even further. The Negotiating Committee and and the�ocal governing bodies monitor this situation and will be prepared with recommendations for the SCC as the time grows closer. There have been no assessments since May 2003. Since that time, the Committee has provided the following services to the localities: • Negotiated contracts with APCo for extension of current rates through June 30, 2007. Represented the localities in American Electric Power's corporate separation from APCo. Participated in APCo's application to join a regional transmission authority. Supported an amendment in the 2004 General Assembly permitting local governments to represent their citizens if and when "retail choice" becomes an actuality. Participated in various other proceedings in the SCC including determination of the methodology for calculating a utility's wire charges. FISCAL IMPACT: The current assessment from the committee, which is based on kilowatt hours used, is $250,000, and Roanoke County's share the Cois unt is responsible ased on for $2,203. e, the These funds noke County schools are responsible for $8,418, a County are available in the Board Contingency Fund. ALTERNATIVES: 1. Approve the payment of $2,203 to the VMWACo AEP Steering committee from the Board Contingency Fund. ich 2. Negotiate separately with APCo. The h �robabiy n excess of the asseswould have to employ a smentt fhom would also require an expenditure funds, p the Steering Committee. STAFF RECOMMENDATION: Staff recommends Alternative 1. 2 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Anne Marie Green, Director, General Services Paul Mahoney, County Attorney Rebecca Owens, Director, Finance 3 Yes No Abs Mr. McNamara ® D El Mr. Church ® F -I El Mr. Altizer ® D El Mr. Flora ® M El Mr. Wray cc: File Anne Marie Green, Director, General Services Paul Mahoney, County Attorney Rebecca Owens, Director, Finance 3 w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2006 RESOLUTION 012406-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 24, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes — December 20, 2005 and January 10, 2006 2. Resolutions of appreciation upon the retirements of the following individuals: (a) James F. Hicks, Sheriff's Office, after twenty-three years of service (b) Eugene W. Caton, III, Real Estate Valuation, after sixteen years of service 3. Request to accept the donation of anew 5 foot wide drainage easement across property of Harold L. Barrett and Lynn B. Barrett, Lot 27A, Section 1, Northbrooke Subdivision, Hollins Magisterial District 4. Request to accept the donation of a new 7.5 foot wide drainage easement across property of David T. Mann and Melissa B. Mann, Lot 1, Section 1, Northbrooke Subdivision, Hollins Magisterial District 5. Request from the schools to accept and appropriate funds totaling $7,338.23 for grants and reimbursements 6. Resolution approving the sublease and co -location by NEXTEL WIP Lease Corp on the NTELOS owned tower located at the Hollins Fire Station at 7401 Barrens Road, Hollins Magisterial District 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE:L4 n A I l �tl� A n i Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Joe Obenshain, Senior Assistant County Attorney Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Anne Marie Green, Director, General Services Rick Burch, Chief, Fire & Rescue Arnold Covey, Director, Community Development K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2006 RESOLUTION 012406-6.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JAMES F. HICKS, JR., SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY-THREE YEARS OF SERVICE WHEREAS, James F. Hicks, Jr., was first employed on October 16, 1982, by the Roanoke County Sheriffs Office as a Deputy Sheriff and retired from Roanoke County on January 1, 2006, after twenty-three years and three months of service; and WHEREAS, Lieutenant Hicks received his first promotion to the rank of Deputy Sheriff Corporal on January 1, 1985, was subsequently promoted to the rank of Deputy Sheriff Sergeant on April 19, 1986, and achieved the rank of Deputy Sheriff Lieutenant on December 23, 1999, and WHEREAS, Lieutenant Hicks made many significant contributions to the Roanoke County Sheriffs Office through his leadership ability; and WHEREAS, Lieutenant Hicks, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JAMES F. HICKS, JR. for more than twenty-three years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: A17,1(l) k CLJIJ#J-� Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2006 RESOLUTION 012406-6.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO EUGENE W. CATON, III, REAL ESTATE VALUATION DEPARTMENT, UPON HIS RETIREMENT AFTER SIXTEEN YEARS OF SERVICE WHEREAS, Eugene W. Caton, III, was first employed on December 18, 1989, by the Roanoke County Real Estate Valuation Department as a real estate appraiser; and WHEREAS, Mr. Caton retired from Roanoke County on January 1, 2006, after sixteen years of service and achieving the position of Senior Appraiser; and WHEREAS, Mr. Caton has been a dedicated employee who maintained a high level of integrity in his dealings with County citizens and fellow employees during his tenure with the Real Estate Valuation Department; and WHEREAS, Mr. Caton has been a member of the Virginia Association of Assessing Officers; and WHEREAS, Mr. Caton, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to EUGENE W. CATON, III, for sixteen years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ACTION NO. A -012406-6.c ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2006 AGENDA ITEM: Request to accept the donation of a new 5 foot width drainage easement across property of Harold L. Barrett and Lynn B. Barrett, Lot 27A, Section 1, Northbrooke Subdivision, Hollins Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 5 foot width drainage easement along Townsend Road in the "Northbrooke" subdivision, Hollins Magisterial District: Donation by Harold L. Barrett and Lynn B. Barrett of a 5 foot width drainage easement across property located at the intersection of Townsend Road and Pettit Avenue in the Hollins Magisterial District. The location of said easement is shown on a plat entitled "Plat Showing New 5.0' Drainage Easement Being Granted to County of Roanoke, Virginia, by HAROLD L. & LYNN B. BARRETT, located on Lot 27A, Section 1, "Northbrooke" (P.B. 22, Pg. 47), Hollins Magisterial District, Roanoke County, Virginia" dated December 5, 2005, prepared by Lumsden Associates, P.C. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Joe Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development 2 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Joe Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development 2 ACTION NO. A -012406-6.d ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2006 AGENDA ITEM: Request to accept the donation of a new 7.5 foot width drainage easement across property of David T. Mann & Melissa B. Mann, Lot 1, Section 1, Northbrooke Subdivision, Hollins Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 7.5 foot width drainage easement along Townsend Road in the "Northbrooke" subdivision, Hollins Magisterial District: Donation by David T. Mann & Melissa B. Mann of a 7.5 foot width drainage easement across property located at the intersection of Townsend Road and Pettit Avenue in the Hollins Magisterial District. The location of said easement is shown on a plat entitled "Plat Showing New 7.5' Drainage Easement Being Granted to County of Roanoke, Virginia, by DAVID T. MANN & MELISSA B. MANN located on Lot 1, Section 1, "Northbrooke" (P.B. 20, Pg. 201), Hollins Magisterial District, Roanoke County, Virginia" dated September 21, 2005, prepared by Lumsden Associates, P.C. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Joe Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development 7 Yes No Abs Mr. McNamara ® 0 11 Mr. Church ® F] El Mr. Altizer ® 0 Mr. Flora ® � Mr. Wray ® 0 El cc: File Joe Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development 7 ACTION NO. A -012406-6.e ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2006 AGENDA ITEM: Request from the schools to accept and appropriate funds totaling $7,338.23 for grants and reimbursements APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following grants and reimbursements: Annual Carl Perkins entitlement in the amount of $2,772.68 from the State Department of Education for career and technical education. This will be a supplement to the entitlement from funds unexpended by other school divisions during the 2004-2005 school year. These funds should be appropriated to the career and technical education budget. 2. Reimbursement in the amount of $2,065.55, authorized by the 2005 session of the Virginia General Assembly, to reimburse students and the school system for the cost of student industry certification testing. These funds should be appropriated to the career and technical education budget for subsequent reimbursement to the appropriate schools. 3. Grant funds in the amount of $2,500 from the Allstate Foundation to be used to support a parent education initiative for the school system's driver's education program. The purpose of the program is to develop and improve safe driving habits for teen drivers, with the goal being to present one parent meeting in each of the five high schools by mid-March 2006. These funds should be appropriated to the driver education budget. FISCAL IMPACT: The career and technical education budget will be increased by a total of $4,838.23; the driver education budget will be increased by $2,500. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of funds in the amount of $7,338.23 as outlined above. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Linda Weber, Brenda Chastain, Rebecca Owens, School Superintendent Clerk, School Board Director, Finance 6 Yes No Abs Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Dr. Linda Weber, Brenda Chastain, Rebecca Owens, School Superintendent Clerk, School Board Director, Finance 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2006 RESOLUTION 012406-6.f APPROVING THE SUBLEASE AND CO - LOCATION BY NEXTEL WIP LEASE CORP. ON THE NTELOS OWNED TOWER LOCATED AT THE HOLLINS FIRE STATION AT 7401 BARRENS ROAD, HOLLINS MAGISTERIAL DISTRICT WHEREAS, by Ordinance 102604-7 Roanoke County authorized the execution of an option and lease agreement with Virginia PCS Alliance, L.C., d/b/a/ NTELOS, for a 3,400 square foot tower site to be located on property owned by Roanoke County at the Hollins Fire Station on Barrens Road in the Hollins Magisterial District; and WHEREAS, Section 14 of the Option and Lease Agreement provides that NTELOS must receive consent from Roanoke County to sublease the tower; and WHEREAS, this Agreement also provides that 20% of the rental received by NTELOS for any such sublease shall be paid to Roanoke County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby approves the NTELOS request to sublease to NEXTEL WIP lease corporation space on the NTELOS owned tower located at the Hollins Fire Station at 7401 Barrens Road, Roanoke County, Virginia; and 2. That NTELOS shall pay Roanoke County 20% of any rents paid to NTELOS by NEXTEL WIP Lease Corporation; said payments to be placed in the County Building Repair Account pursuant to Ordinance 102504-7. 3. That the County Administrator or Assistant County Administrator is hereby authorized to execute such documents and take such actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: L'oul 41un) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Rick Burch, Chief, Fire & Rescue 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2006 RESOLUTION 012406-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File d i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2006 RESOLUTION 012406-8 OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM FOR WINNING THE STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship, and athletic skill; and WHEREAS, the Cave Spring Knights Volleyball Team won the State Group AA Championship on November 12, 2005, and finished the season with an overall record of 26 wins and 2 losses; and WHEREAS, the Knights have compiled a four-year record of 107 wins and 6 losses and have not lost a district match in four years; and WHEREAS, the Knights are the first team in the Virginia High School League to compete in the state championship final for four consecutive years and won three championship titles; and WHEREAS, in addition to the accomplishments of the team, various team members achieved individual honors with All -State First Team places awarded to Team Captains Lauren Clary and Stacey Craighead who was also named Group AA Player of the Year for the District, Region, and State; and WHEREAS, the Knights are coached by Head Coach Tamalyn Tanis, who was named State Group AA Coach of the Year by the Virginia High School Coaches Association in addition to being named Coach of the Year for the River Ridge District and Region III, and Assistant Coaches Mark Tanis and Mike Wiegand. l• NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING KNIGHTS VOLLEYBALL TEAM: Lauren Bosche, Lauren Clary, Stacey Craighead, Tina Crawford, Katherine Jetton, Laura Jones, Jessica Lancaster, Kelsey Largen, Caitlyn Long, Allyson Paone, Andrea Thornton, Maggie Wagner, Erica Wiegand, and Taylor Yarber for their athletic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: / Ln*LQ I Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JANUARY 24, 2006 RESOLUTION 012406-9 REQUESTING APPROVAL AND ADOPTION OF THE SECONDARY ROADS SYSTEM SIX-YEAR IMPROVEMENT PLAN FOR FISCAL YEAR 2006-2012 AND APPROVAL OF THE ALLOCATION OF SECONDARY ROAD FUNDS FOR FISCAL YEAR 2006-2007 WHEREAS, a public hearing was held on January 24, 2006 to receive comments for the adoption of the Roanoke County Secondary Roads System Six -Year Improvement Plan for fiscal years 2006-2012 and the adoption of the secondary road funding for fiscal year 2006-2007; and WHEREAS, the Board of Supervisors does hereby approve the adoption of the Roanoke County Secondary Roads System Six-year Improvement Plan for fiscal years 2006-2012 and the allocation of secondary road funds for fiscal year 2006-2007. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Roads System Six -Year Improvement Plan for fiscal years 2006-2012 by the Clerk to the Board. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A OPY TESTE: 1/7 1 o (/j Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Anthony Ford, Transportation Engineering Manager Arnold Covey, Director, Community Development Janet Scheid, Chief Planner I hereby certify that the foregoing is a true and correct copy of Resolution 012406-9 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, January 24, 2006. Brenda J. Holton, Deputy Clerk 2 EJ ACTION NO. A-012406-10 ITEM NO. S -1.b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2006 AGENDA ITEM: Approval of projects for fiscal year 2006-2007 Virginia Department of Transportation (VDOT) Revenue Sharing Program SUBMITTED BY: Anthony Ford, P.E. Transportation Engineering Manager APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. SUMMARY OF INFORMATION: The Virginia Department of Transportation's (VDOT) Revenue Sharing Program annually provides Roanoke County the opportunity to receive state matching funds for the construction, maintenance, and improvement to primary and secondary roads in the state's highway system. In the past, the Commonwealth of Virginia provided $15 million for the matching program and limited localities to $500,000 each. Last year, for fiscal year 2005-2006, the program was increased $35 million (implied as a one-time allocation), making it a $50 million state funded program. This included increasing the maximum state participation from $500,000 to $1 million per locality and allowing cities and towns the option to participate. At the time of this public hearing, the General Assembly has yet to approve the legislative action required to match last year's allocation of funds for the fiscal year 2006-2007 program. Staff anticipates that this will occur in the coming months, most likely early spring 2006, and that the County will once again be eligible for $1 million in state participation. Therefore, this fiscal year's revenue sharing priority list includes projects that would entail $1 million in County/state matching funds. If in the future the County is notified that the program will not be increased again and that the County is only eligible for $500,000 in state matching funds, we can utilize the prioritized list to determine which projects would then be eligible. The Revenue Sharing Program for fiscal year 2006-2007 contains 25 projects totaling $2 million in improvement projects ($1 million in County matching funds). County and VDOT staff presented these projects with maps and justifications for inclusion in the revenue sharing program for fiscal year 2006-2007 at the December 20, 2005 Board of Supervisors work session. Receiving no requests to modify or change the priority list, staff is requesting the Board to approve the priority list for the fiscal year 2006-2007 Revenue Sharing Program. FISCAL IMPACT: The funding will be shown in the Department of Community Development operating budget for fiscal year 2006-2007. ALTERNATIVES: 1. Approve the project list and authorize the County Administrator to sign the letter of intent and defer appropriation of the funds ($1,000,000) until July 1, 2006. 2. Decline to participate in the Revenue Sharing Program for fiscal year 2006-2007. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Anthony Ford, Transportation Engineering Manager Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Rebecca Owens, Director, Finance 2 Yes No Abs Mr. McNamara Mr. Church Mr. Altizer ® El Mr. Flora Mr. Wray ® El cc: File Anthony Ford, Transportation Engineering Manager Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 24, 2006 ORDINANCE 012406-11 TO REZONE 3.564 ACRES FROM R -3C, MEDIUM DENSITY MULTI -FAMILY RESIDENTIAL DISTRICT WITH CONDITIONS, TO C-2, GENERAL COMMERCIAL DISTRICT, AND TO OBTAIN A SPECIAL USE PERMIT FOR THE CONSTRUCTION OF A LIFE CARE FACILITY LOCATED AT 6509 CAREFREE LANE AND 6920 WILLIAMSON ROAD (PART OF TAX MAP NO. 27.17-4-13 AND ALL OF TAX MAP NO. 27.14-2-7.03), HOLLINS MAGISTERIAL DISTRICT UPON THE APPLICATION OF FRIENDSHIP MANOR APARTMENT VILLAGE CORPORATION WHEREAS, the first reading of this ordinance was held on December 20, 2005, and the second reading and public hearing were held on January 24, 2006; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 3, 2006; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing 3.564 acres, as described herein, and located at 6509 Carefree Lane and 6920 Williamson Road (Part of Tax Map Number 27.17-4-13 and all of Tax Map No. 27.14-2-7.03) in the Hollins Magisterial District, is hereby changed from the zoning classification of R -3C, Medium Density Multi -Family Residential District with Conditions, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Friendship Manor Apartment Village Corporation. 3. That the Board finds that the granting of a special use permit to Friendship Manor Apartment Village Corporation to construct a Life Care Facility to be located at 6509 Carefree Lane and 6920 Williamson Road in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved. 4. That said real estate is more fully described as follows: Beginning at Corner #1, said point located on the easterly boundary of property of JGM Partnership (PB 13, Pg. 82), said point also located on the southerly boundary of Tract C, property of Peters Creek II Associates, LP (PB 16, Pg. 123); thence leaving JGM and with Peters Creek II Associates, N. 490 45' 19" E. 756.02 feet to Corner #2, said point being the southeasterly corner of Tract C, said point also being the southwesterly corner of Tract D (PB 20, Pg. 131), Peters Creek II Associates, LP; thence leaving Tract C and with Tract D, N. 610 51'54" E. 124.46 feet to Corner #3; thence continuing with Peters Creek II Associates, LP, S. 40° 15' 01" E. 74.47 feet to Corner #4; thence leaving Peters Creek II Associates, LP and with the property of Friendship Manor Village Corporation, being the northerly boundary of Parcel 1, (PB 24, Pg. 68); thence S. 36° 34' 04" W. 417.10 feet to Corner #5; thence S. 33° 30'06" W. 114.00 feet to Corner #6; thence S. 360 20' 06" W. 188.00 feet to Corner #7, said point located on the property of Norman R. and Barbara D. Young; thence leaving Young and with a zoning line through the property of Friendship Manor Apartment Village Corporation, N. 790 22' 20" W. 223.02 feet to Corner #8, said point being the northeasterly corner of property of JGM Partnership; thence continuing with GM Partnership, N. 61 ° 40'30" W. 105.57 feet to Corner #1, the place of beginning, containing 3.564 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: ILn) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 3