Loading...
HomeMy WebLinkAbout3/14/2006 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 2006 RESOLUTION 031406-1 EXPRESSING ROANOKE COUNTY'S OPPOSITION TO THE PROPOSAL TO SELL 121 ACRES OF NATIONAL FOREST PROPERTY IN THE CATAWBA MAGISTERIAL DISTRICT OF ROANOKE COUNTY WHEREAS, the United States Forest Service has proposed to sell 5,717 acres of forest land in Virginia to raise funds for local schools and roads; and WHEREAS, when Congress authorized the purchase of land for the creation of the George Washington and Jefferson National Forests it provided flood protection, clean water, timber, recreation, wildlife habitat, and scenic viewsheds for the Appalachian Trail and urbanizing areas like Roanoke; and WHEREAS, this proposal would reverse decades of hard work to protect through public stewardship and management the vulnerable ridgelines and mountainsides, and would eliminate public open space and recreational uses; and WHEREAS, the proceeds from the proposed sale of this property would not benefit Roanoke County; and WHEREAS, 121 acres of land located in the Catawba Magisterial District of Roanoke County is included in this proposed sale. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the citizens of Roanoke County express their opposition to the proposal by the United States Forest Service to sell this 121 acre tract of land located in the Catawba Magisterial District. 2. That if this property were sold and developed it would have the following harmful effects upon the County: harm to the viewsheds from the Catawba community and the Appalachian Trail, and potential for soil erosion, soil loss, water runoff, flooding and loss of forested lands. 3. That the Clerk to the Board of Supervisors is directed to send a copy of this resolution to Congressman Goodlatte, Congressman Boucher, Senator Warner, and Senator Allen. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: LI/I A i k �. diLi Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File SRS Comments, USDA Forest Service Senator John W. Warner Senator George F. Allen Congressman Robert W. Goodlatte Congressman Frederick C. Boucher Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 6 ACTION NO. A-031406-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 2006 AGENDA ITEM: Request to accept and appropriate grant funds in the amount of $300,000 on behalf of RADAR for the purchase of vehicles and computer hardware SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Transportation Services (RADAR), who operates the CORTRAN program on behalf of Roanoke County, has been advised by the Commonwealth of Virginia's Department of Rail and Public Transportation that they have been awarded a capital grant in the amount of $300,000 representing the following: $200,000 for the purchase of vehicles and $100,000 for the purchase of computer hardware for their scheduling system. This grant represents $240,000 in federal monies, $44,600 in state monies, and $15,400 as the local match which will be paid by RADAR. These monies must pass through a local government entity and the application was approved in the name of Roanoke County. No local (Roanoke County) monies are involved as this is simply a pass-through grant. FISCAL IMPACT: No local (Roanoke County) monies are required for this grant. The grant for the purchase of the vehicles and computer equipment uses federal and state money and is matched by RADAR. STAFF RECOMMENDATION: Staff recommends acceptance and approval of this grant and the appropriation of the monies so that they may be used by RADAR. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance Laurie Gearhart, Assistant Director, Finance Curtis Andrews, Executive Director, Unified Human Services Transportation System, Inc. 2 Yes No Absent Mr. McNamara ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance Laurie Gearhart, Assistant Director, Finance Curtis Andrews, Executive Director, Unified Human Services Transportation System, Inc. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 2006 RESOLUTION 031406-3 EXPRESSING ROANOKE COUNTY'S INTENT TO PARTICIPATE IN A REGIONAL EFFORT TO DEVELOP A REGIONAL WATER SUPPLY PLAN IN ACCORDANCE WITH VIRGINIA'S LOCAL AND REGIONAL WATER SUPPLY PLANNING REGULATIONS WHEREAS, improved coordination of drought response and water resources management activities at the local, regional and state levels are essential to guaranteeing the adequacy of Virginia's water supplies to meet the current and future needs of Virginia's citizens in an environmentally sound manner; and WHEREAS, Section 62.1-44.38:1 of the Code of Virginia, as amended, requires the development of a comprehensive statewide water supply planning process to: (1) ensure that adequate and safe drinking water is available to all citizens of the Commonwealth, (2) encourage, promote, and protect all other beneficial uses of the Commonwealth's water resources, and (3) encourage, promote, and develop incentives for alternative water sources; and WHEREAS, Virginia's Local and Regional Water Supply Planning Regulations (9VAC25-780) ("Regulations") require that "all counties, cities and towns in the Commonwealth of Virginia shall develop a local water supply plan or shall participate in a regional planning unit in the submittal of a regional water supply plan to the Board in accordance with this chapter"; and WHEREAS, the Regulations define a "Regional Planning Unit" as a collection of local governments who have voluntarily elected to develop and submit a regional water plan, and local governments electing to participate in the submittal of Regional Water Supply Plans must notify the Virginia Department of Environmental Quality of the intent to participate in a Regional Plan by November 2008; and WHEREAS, the Counties of Bedford, Botetourt, Franklin, and Roanoke, the Cities of Roanoke and Salem, and the Towns of Boones Mill, Rocky Mount, and Vinton desire to participate in a cooperative regional effort to develop and submit a regional water plan, as a "Regional Planning Unit", where the plan will result in the proposed development of future water supply projects that accommodate the long-range water supply needs of the participating local governments; and WHEREAS, the Roanoke Valley -Alleghany Regional Commission has agreed to assist participating localities in applying for and coordinating a regional Water Supply Planning Grant from the Virginia Department of Environmental Quality to assist in development of a regional water supply plan that meets the criteria and conditions established in the Commonwealth's Local and Regional Water Supply Planning Regulation. NOW, THEREFORE BE IT RESOLVED, that Roanoke County will participate, as part of a regional planning unit, in a water supply planning effort to develop a regional water supply plan in accordance with Local and Regional Water Supply Planning Regulation, subject to an appropriation of funds for the project. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara 2 A COPY TEST t Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Kathleen D. Guzi, County Administrator, Bedford County Gerald A. Burgess, County Administrator, Botetourt County Richard E. Huff, II, County Administrator, Franklin County Mary F. Parker, Clerk of Council, City of Roanoke Forest G. Jones, City Manager, City of Salem Lynn Frith, Town Manager, Boones Mill Keith Holland, Town Manager, Rocky Mount Kevin Boggess, Town Manager, Vinton Wayne Strickland, Executive Director, Roanoke Valley -Alleghany Regional Commission Gary Robertson, Director, Western Virginia Water Authority Mike McEvoy, Director, Western Virginia Water Authority Arnold Covey, Director, Community Development, Roanoke County Janet Scheid, Chief Planner, Roanoke County 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 14, 2006 ORDINANCE 031406-4 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE ROANOKE COUNTY PUBLIC SAFETY BUILDING, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County is in the process of constructing a Public Safety Building located on Cove Road; and WHEREAS, Appalachian Power Company (APCO) requires a right-of-way and easement for underground transmission lines on the County's property to provide electric service to the site as shown on the plat entitled "Proposed Right -of -Way on the Property of the Board of Supervisors of Roanoke County" dated February 7, 2006; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 28, 2006, and a second reading was held on March 14, 2006. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to APCO for the provision of electrical service in connection with Roanoke County's Public Safety Building. 3. That donation to APCO of an easement and right-of-way for underground transmission lines and related improvements, within the easement area designated on the above-mentioned map, on the County's property (Tax Map No. 36.16-1-11.01) to provide electric service to the Public Safety Building is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisors McNamara A COPY TESTE: Ly ) �. dl�L Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Dan O'Donnell, Assistant County Administrator Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 2006 RESOLUTION 031406-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 14, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes — February 28, 2006 2. Confirmation of appointments to the League of Older Americans Advisory Council and the Roanoke Regional Airport Commission, and ratification of appointment to the League of Older Americans Board of Directors 3. Request to authorize the execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period February 1, 2006 through January 31, 2007 4. Request to authorize a modification to the Cox Communications performance agreement 5. Request to accept and appropriate $11,117 additional funding from Help America Vote Act (HAVA) grant funds to purchase WINscan absentee voting equipment 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara A ROPY TESTE: )� /-) I A , , � , 4&' Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance Doug Chittum, Director, Economic Development Paul Mahoney, County Attorney Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 2 ACTION NO. A -031406-5.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 2006 AGENDA ITEM: Confirmation of appointments to the League of Older Americans Advisory Council and the Roanoke Regional Airport Commission, and ratification of appointment to the League of Older Americans Board of Directors SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. League of Older Americans Advisory Council The one-year term of Beverly Eyerly will expire on March 31, 2006. Ms. Eyerly has advised that she is willing to serve an additional term, and confirmation of this appointment has been placed on the consent agenda. 2. League of Older Americans Board of Directors The League of Older Americans Board of Directors has requested that the Board of Supervisors ratify the appointment of Linda Manns to serve an additional three-year term that will expire on March 31, 2009. Ratification of this appointment has been placed on the consent agenda. 3. Roanoke Regional Airport Commission Following a closed meeting on February 28, 2006, it was the consensus of the Board to appoint H. Odell "Fuzzy" Minnix to serve a four-year term which will expire on February 10, 2010. Confirmation of this appointment has been placed on the consent agenda. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File League of Older Americans Advisory Council File Roanoke Regional Airport Commission File League of Older Americans Board of Directors File 2 Yes No Absent Mr. McNamara ❑ ❑ 11 Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® I ❑ ❑ cc: File League of Older Americans Advisory Council File Roanoke Regional Airport Commission File League of Older Americans Board of Directors File 2 ACTION NO. A -031406-5.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 2006 AGENDA ITEM: Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period February 1, 2006 — January 31, 2007 SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc. (RADAR) provides the paratransit services of CORTRAN on behalf of Roanoke County. Riders must be at least 60 years of age or be physically or mentally challenged as per the Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides service to qualified County residents during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on a first-come, first -served basis, utilizing any of the vehicles available through the RADAR system. Each passenger pays a fee of $3.50 per one-way trip. The new contract with RADAR is based on a $34.00 per hour rate, less the fares received. The average one-way trip for County residents is approximately 45 minutes. By comparison, the hourly rate for last year was $30.30 per hour. The rate increase by RADAR is necessary to cover the increased cost of labor, fuel, and insurance. The CORTRAN service provides curb -to -curb service for qualified County residents to any destination within the outer perimeter of Roanoke County (including points inside the Cities of Roanoke and Salem and the Town of Vinton). County staff determines the eligibility of the users of the CORTRAN system in an effort to contain costs and prevent abuse. FISCAL IMPACT: Funds in the amount of $330,476 are included in the fiscal year 2005-2006 budget for the net cost of this program. No new appropriation of monies is requested at this time. Staff feels that the enrollment process and monitoring of any abuse of the system will continue to improve the availability of this program to the citizens of the County needing such service. RECOMMENDATIONS: Staff recommends authorizing the County Administrator to sign the renewal contract for CORTRAN service based on the $34.00 per hour rate for the February 1, 2006 — January 31, 2007 service period. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ I ❑ cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance 2 ACTION NO. A -031406-5.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 2006 AGENDA ITEM: Request to authorize a modification to the Cox Communications performance agreement SUBMITTED BY: Doug Chittum Director of Economic Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On January 24, 2006, the Board of Supervisors approved a three party performance agreement between Roanoke County, the Roanoke County Economic Development Authority (EDA) and Cox Communications. In the final draft document, certain language requested by Cox Communications was not included. Therefore, a modification to Paragraph 1 (B), Line 4, to state "the Company plans to employ" rather than "the Company will employ" needs to be incorporated into the final agreement. FISCAL IMPACT: No new funding is needed for this project. STAFF RECOMMENDATION: Staff recommends modifying the performance agreement to include the above mentioned language change. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 2 Yes No Absent Mr. McNamara ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Doug Chittum, Director, Economic Development Economic Development Authority Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development William Driver, Director, Real Estate Valuation 2 ACTION NO. A -031406-5.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 2006 AGENDA ITEM: Request to accept and appropriate $11,117.00 additional funding from Help America Vote Act (NAVA) grant funds to purchase WINscan absentee voting equipment SUBMITTED BY: APPROVED BY: Judy Stokes General Registrar Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Help America Vote Act (HAVA) grant funds in the amount of $11,117.00 have been allocated to the County of Roanoke for the purchase, installation, implementation and training of the WINscan Absentee System Model 2800 from Advanced Voting solutions. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends accepting and appropriating the HAVA grant funds to purchase WINscan absentee voting equipment from Advanced Voting solutions. VOTE: Supervisor Church motion to approve staff recommendation Motion Approved cc: File Judy Stokes, General Registrar Rebecca Owens, Director, Finance Yes No Absent Mr. McNamara ❑ ❑ 11 Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Judy Stokes, General Registrar Rebecca Owens, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 2006 RESOLUTION 031406-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: kit;lfi ) �� . 41 llllmA) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File