HomeMy WebLinkAbout5/23/2006 - Adopted Board RecordsACTION NO. A-052306-1
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2006
AGENDA ITEM: Request to adopt the Roanoke County School budget for fiscal
year 2006-2007
SUBMITTED BY: Diane D. Hyatt
Chief Financial Officer
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County School Board has submitted the attached budget for the 2006-07
fiscal year. The School Board approved this budget at their meeting on May 11, 2006.
This budget was adopted with the understanding that after the State budget is adopted, it
may be necessary to make amendments to the budget. The budget includes a 4%
increase in salary for all school employees and an additional'/2 % market adjustment for
teachers.
Mike Stovall (Chairman of the Roanoke County School Board), Dr. Lorraine Lange (Acting
Superintendent), and Penny Hodge (Assistant Superintendent of Finance) will attend the
Board of Supervisors meeting to present the school budget.
STAFF RECOMMENDATION:
Staff recommends approving and adopting the attached school board budget for the 2006-
2007 fiscal year.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
cc: File
Dr. Lorraine Lange, Acting School Superintendent
Penny Hodge, Assistant Superintendent of Budget & Finance
Brenda Chastain, Clerk, School Board
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
2
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Dr. Lorraine Lange, Acting School Superintendent
Penny Hodge, Assistant Superintendent of Budget & Finance
Brenda Chastain, Clerk, School Board
Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 23, 2006
RESOLUTION 052306-2 REQUESTING THE DIRECTOR OF THE
VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION TO
DESIGNATE VINYARD II PARK AS A PUBLIC RECREATION AREA
AND TO RECOMMEND TO THE COMMONWEALTH
TRANSPORTATION BOARD THAT RECREATIONAL ACCESS FUND
BE APPROVED FOR THE PROJECT
WHEREAS, the Vinyard II Park is owned and is to be developed by the County of
Roanoke as a recreational facility serving the residents of Roanoke County and
adjoining localities; and
WHEREAS, the facility is in need of adequate access; and
WHEREAS, the procedure governing the allocation of recreational access funds,
as set forth in Section 33.1-223 of the Code of Virginia, requires joint action by the
Director of the Department of Conservation and Recreation and the Commonwealth
Transportation Board; and
WHEREAS, a statement of policy agreed upon between the said Director of the
Board approves the use of such funds for the construction of access roads to publicly -
owned recreational areas of historical sites; and
WHEREAS, it appears to the Board that all requirements of the law have been
met to permit the Director of the Department of Conservation and Recreation to
designate the Vinyard II Park as a public recreational facility/historical site and further
permit the Commonwealth Transportation Board to provide funds for access to this
public recreation area in accordance with Section 33.1-223 of the Code of Virginia; and
WHEREAS, the right-of-way for the proposed access road is provided by the
County of Roanoke at no cost to the Recreational Access Fund; and
WHEREAS, the Board acknowledges that, pursuant to the provisions of Section
33.1-223 of the Code of Virginia, this road shall be designated a "Virginia Byway" and
recommends the Commonwealth Transportation Board, in cooperation with the Director
of the Department of Conservation and Recreation, take the appropriate action to
implement this designation. Further, the Board agrees, in keeping with the intent of
Section 33.1-63 of the Code of Virginia, to use its good offices to reasonably protect the
aesthetics or cultural value of this road.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the
County of Roanoke, Virginia, hereby requests the Director of the Department of
Conservation and Recreation to designate Vinyard II Park as a public recreational area
and to recommend to the Commonwealth Transportation Board that recreation access
funds be allocated for an access road to serve said park; and
BE IT FURTHER RESOLVED, that the Commonwealth Transportation Board is
hereby requested to allocate the necessary recreational access funds to provide a
suitable access road as described herein.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A QOPY TESTE:
J/171/1, ��. 411J,4,410
Diane S. Childers, CMC
Clerk to the Board of Supervisors
2
cc: File
Mark Courtright, Assistant Director of Parks
Pete Haislip, Director, Parks, Recreation, & Tourism
Rebecca Owens, Director, Finance
Virginia Department of Conservation and Recreation
I hereby certify that the foregoing is a true and correct copy of Resolution 052306-2
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote
on Tuesday, May 23, 2006.
Brenda J. Holton, Deputy Clerk
3
ACTION NO. A-052306-3
ITEM NO. E-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2006
AGENDA ITEM: Request to approve revisions to the Roanoke County
Employee Handbook
SUBMITTED BY: Joseph J. Sgroi
Director of Human Resources
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Several policy revisions need to be made to the Employee Handbook since the last set of
Employee Handbook revisions were approved by the Board in September 2003. The
clarifications or changes in policy are summarized in the attached document.
The Roanoke County Employee Handbook is an evolving document and the latest set of
revisions keep the County up to date with changing employment legislation and more
pertinent personnel policies. County staff is asking the Board to approve the revisions.
FISCAL IMPACT:
None
ALTERNATIVES:
1. Approve revisions to Employee Handbook.
2. Decline to approve revisions to Employee Handbook.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
cc: File
Joe Sgroi, Director, Human Resources
Anita Hassell, Assistant Director, Human Resources
2
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Joe Sgroi, Director, Human Resources
Anita Hassell, Assistant Director, Human Resources
2
Handbook Revisions — May 2006
1. Chapter 3 - Compensation and Benefits
a. Section F - Overtime Compensation — policy revised to add Safe Harbor
language from revised FLSA regulations.
Policy Revisions in RED: The job class status is used to determine overtime
compensation. Each job class is given the status of either nonexempt or exempt, and
exempt job classes are further separated into exempt/compensatory and
exempt1discretionary. To be considered exempt, an employee's job duties must fit into
an executive, administrative, professional, or computer category by the Fair Labor
Standards Act. Those employees whose job duties do not fall into these categories are
classified as nonexempt. Your supervisor will inform you of your status when you are
hired.
It is the County's intent to comply with all Fair Labor Standards Act (FLSA) regulations
and to classify and pay employees correctly. Improper pay deductions are prohibited.
If an employee believes they have been paid incorrectly or that improper deductions
have been withheld from a paycheck, Human Resources should be contacted. If it is
determined that pay is incorrect or the deductions were improper, the situation will be
corrected and any reimbursements due the employee will be made.
b. Section T — Tuition Reimbursement Program — policy clarification for
consistent application across all departments
New Policy: The Tuition Reimbursement Program helps employees pursue
professional growth and development with the County. The program is normally
intended for those completing an academic degree, such as a GED, associate's,
bachelor's, or master's degree. The course of study should be related to the business
of the County, the department, employee's current position or prepare the employee for
promotion into another County position.
The Tuition Reimbursement Program is not intended to replace job skills training,
seminars, workshops and other training provided by the employee's department or
required for the job. Employees who are eligible for educational assistance from other
sources, including veteran's benefits, grants, and/or scholarships, must exhaust those
sources before applying for tuition reimbursement.
Additional information, including procedures and the application form for tuition
reimbursement, may be found on the Human Resources Intranet page or in the Human
Resources Department.
Old Policy: The Tuition Reimbursement Program helps employees pursue
professional growth and development with the County by providing reimbursement for
non -mandatory, job-related coursework. Reimbursement is based upon available
A
funding within each department's budget. The program is normally intended for those
completing an academic degree, such as an associate's, bachelor's, or master's
degree. Completion of the GED, a certificate of technical course of study, or a single
job-related course, may also be covered. The course of study should be related to the
current position or prepare the employee for promotion into another County position.
The Tuition Reimbursement Program is not intended to replace job skills training,
seminars, workshops and other training provided by the employee's department or
required for the job. Employees who are eligible for educational assistance from other
sources, including veteran's benefits, grants, and/or scholarships, must exhaust those
sources before applying for County reimbursement. If an employee receives student
loan money for coursework, the employee may still be eligible for tuition reimbursement.
Tuition reimbursement may be available for regular full-time, non -probationary
employees. Those who participate in the program will be asked to remain in County
service one month for each credit hour (or its equivalent) that is reimbursed. Employees
who terminate employment with the County before completing time owed to the County
for tuition reimbursement will be required to repay the monies received. County
employees who retire are exempt from this payback provision.
Employees should make requests for tuition reimbursement through their department
director. Requests should provide information that describes the course(s) and explains
its relationship to preparing the employee for a County promotion or its relationship to
the employee's current position. To receive reimbursement for approved coursework,
the employee must achieve at least a grade of "C" (or its equivalent) for all high school
and undergraduate courses and at least a grade of "B" (or its equivalent) for all graduate
courses. A copy of the grade report must be submitted to the department director.
Tuition reimbursement will be provided up to the in-state, undergraduate or graduate
credit hour tuition rate for Virginia Tech.
Employees must bear all costs related to registration and other enrollment fees. The
County may reimburse employees for textbook fees and other supplies after the
employee has completed the course(s) within the grade requirements described
previously. Textbooks that the County has paid for must be made available to other
employees.
Reimbursement is not available for audited courses or to employees who are on
extended leave without pay.
County time should not be used to take non -mandatory courses unless approved by the
department director. (See Chapter 4, section G, "Required Training' for classes that are
considered working time.) To the greatest extent possible, department directors should
allow employees to flex their work schedules and/or use compensatory time or annual
leave to attend non -mandatory courses.
2. Chapter 4 - Leave of Absence
a. Section F1 - Military Leave: remove reference to 120 hours pay for 15 days
military leave
b. Section F1i - Military Leave: add July 2006 amendment requiring 8 -hour
rest period
Revisions in RED:
F1: Full-time employees are entitled up to 15 days (120 he ,rs of military leave with
pay during each federal fiscal year (October 1 — September 30) while engaged in active
military duty for state or federal funded military training duty or who are called into active
duty. Regular monthly drills and annual training are considered training duty.
A period of work usually totals eight hours per day. For employees who
normally do not work equal workdays on five or more days of each calendar
week, the term "workday" shall mean 11260 of the total working hours such
employee would be scheduled to work during and an entire federal fiscal
year, not taking into account any holiday, annual leave, military leave or other
absences. When such employee returns from federally funded military duty
and the eight-hour rest period required by the Uniformed Services
Employment and Reemployment Rights Act overlaps such employee's
scheduled work shift, the employee shall receive paid military leave to the
extent of such overlap. For those employees, military leave will be paid in
proportion to the regular work schedule.
3. Chapter 5 Administrative Policies & Employee Responsibilities
a: Section K - Continuous Services: change time period in which an employee
can return to County employment and retain seniority from 30 to 90 days
Revisions in RED:
If an employee should terminate in good standing and return to County employment
within 30 90 days of the date of termination, the employee will retain seniority and shall
be given credit for previous service for the purposes of accruing annual leave and sick
leave.
b. Section P - Severe Weather Policy: policy clarification detailing policy and
compensation for employees required to work during authorized closings
New Policy:
Employees are responsible for reporting to work on time. When weather conditions
cause transportation or reporting to work problems, the employee must contact the
appropriate supervisor. If the supervisor decides the employee is not required to report
to work, the supervisor may let the employee take annual leave or compensatory time (if
IN
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MAY 23, 2006
ORDINANCE 052306-4 AUTHORIZING AND APPROVING EXECUTION
OF A RENEWAL LEASE AGREEMENT WITH CISCO SYSTEM, INC.,
FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT
220 EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and
Trust Building; and,
WHEREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services and Blue Ridge Behavioral Health Care on the third, fourth, and fifth floors of
the building, and subject to a number of commercial leases for the first and second
floors of the building and the rooftop for antenna space; and,
WHEREAS, the County leased the property to the Roanoke County Industrial
Development Authority for the issuance of bonds to finance the purchase, and the
property was leased back to the County for operation of the premises and generation of
the revenue, through the existing leases, for payment of the debt service on the bonds;
and,
WHEREAS, by lease dated the first day of March, 2002, the County entered into
a lease with Cisco Systems, Inc., a California corporation, for a term of two years with
the option to renew for an additional two years, for 1,400 square feet of office space in
Suite 200 on the second floor of the building, and for placement and use of a WHIP
antenna and an 18" satellite dish on the rooftop of this building, and said lease has
expired; and,
WHEREAS, Cisco Systems, Inc. has negotiated with staff to continue leasing the
premises for a period of two years from March 1, 2006 at a rental of $1,485.00 per
month; and
WHEREAS, it would serve the public interest to continue leasing the premises to
Cisco Systems, Inc. in order to have the office space occupied and maintained, and to
generate revenue to be applied to meeting the bond obligations; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on April 25,
2006; and the second reading was held on May 23, 2006.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of 1400 square feet of office space in Suite 200, as shown on
attached Exhibit "A", and rooftop space for a WHIP antenna and an 18" satellite dish on
a 4' X 4' pad, as shown on attached Exhibit "B", at the Salem Bank and Trust Building,
located at 220 East Main Street, Salem, Virginia, to Cisco Systems, Inc. for a period of
two years at an annual rental of $17,820.00, payable monthly in the amount of
$1,485.00, for office space and monthly rental of $200.00 for rooftop space,
commencing as of March 1, 2006 and ending on February 29, 2008, with the option for
FA
Cisco Systems, Inc. to cancel said lease after the first year upon sixty (60) days written
notice to the County, is hereby authorized and approved.
2. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
3. That the funds generated by this lease shall be placed in the Salem Bank
and Trust Building revenue account.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A COPY TESTE.
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Anne Marie Green, Director, General Services
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
3
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2006
ORDINANCE 052306-5 AUTHORIZING CONVEYANCE OF AN
EASEMENT TO VERIZON VIRGINIA INC. ON PROPERTY OWNED BY
THE BOARD OF SUPERVISORS (TAX MAP #036.16-01-11.1) TO
PROVIDE TELEPHONE SERVICE TO NEW PUBLIC SAFETY CENTER
IN THE CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Roanoke County is constructing a new Public Safety Center on
Cove Road and requires telephone service to this building; and,
WHEREAS, Verizon Virginia Inc. (Verizon) requires a right-of-way and easement
for installation, maintenance, inspection and removal of a communications system along
with a Service Easement ten feet (10') in width through the Roanoke County property,
designated on the Roanoke County land records as Tax Map #036.16-01-11.1 and
located at 5925 Cove Road, Roanoke, Virginia, in the Catawba Magisterial District; and,
WHEREAS, the proposed right-of-way will serve the interests of the public and is
necessary for the public health, safety, and welfare of citizens of the County of
Roanoke.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on May 9, 2006, and a second
reading was held on May 23, 2006.
2. That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the interests in real estate to be conveyed are hereby declared to be
surplus, and are hereby made available for other public uses by conveyance to Verizon
Virginia, Inc. for the provision of telephone service, also designated as a communication
system, in connection with Roanoke County's construction of the new Public Safety
Center at 5925 Cove Road, Roanoke, Virginia, in the Catawba Magisterial District.
3. That donation to Verizon Virginia Inc. of an easement and right-of-way for
placement of a communication system and related above -ground equipment, and a "10'
Service Easement, the centerline of which shall be the communications system facilities
as installed", on the County's property (Tax Map #036.16-01-11.1) extending from Cove
Road in the Catawba Magisterial District as shown on Verizon Drawing No. BCC -88604-
R, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved.
4. That the County Administrator, or Joseph B. Obenshain, Senior Assistant
County Attorney, is hereby authorized to execute such documents and take such further
actions as may be necessary to accomplish this conveyance, all of which shall be on
form approved by the County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
cc: File
A COPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
2
Dan O'Donnell, Assistant County Administrator
Joe Obenshain, Senior Assistant County Attorney
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Exhibit "A"
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SITE PLAN REFERENCE:
VERIZON VIRGINIA INC.
OWNER:
COUNTY
RIGHT-OF-WAY EXHIBIT "A"
Roanoke County
P.O. Box 29800
Roanoke
TAX MAP NO.
Roanoke, Va. 24018
036.16-01-11.01-0000
— —P— — DENOTES P AND/OR PROW
MAGISTERIAL DISTRICT
— — — — LIMITS OF EASEMENT
CONTACT TEL. NO.: (540)
772-2004
E.A.:
GRANTOR:
SH
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I N -S
D. Michael Davis
PG. X
Joseph B. Obenshain
NVSM
.
PHONE NO.: (540) 562-4600
Senior Asst. Co. Atty.
OF Y .
CENTRAL OFFICE:
GRANTOR:
FILE NO.
1A01 137P1
Cove Road
BCC -88604-R
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 23, 2006
RESOLUTION 052306-6 APPROVING THE FISCAL YEAR 2006-2007
BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearing as required
thereon was held on April 25, 2006.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year 2006-2007
for Roanoke County, Virginia, as shown on the attached Schedules.
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
On motion of Supervisor Flora to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
APY TESTE:
rifil e � � 16,))
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Brent Robertson, Director, Management & Budget
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Paul Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
John Chambliss, Assistant Administrator
Dan O'Donnell, Assistant Administrator
2
Schedule A
County of Roanoke
Budget Adoption
FY 2006-2007
Adopted
FY 2006-07
Revenue Estimates
General Fund
General Government
General Property Taxes
104,341,925
Other Local Taxes
28,744,500
Permits, Fees & Licenses
633,100
Fines and Forfeitures
696,500
Interest Income
604,000
Charges for Services
2,896,750
Commonwealth
9,392,866
Federal
3,470,000
Other
888,350
Total General Government
151,667,991
Comprehensive Services
5,976,206
E-911 Maintenance
883,959
Law Library
41,648
S B & T Building
444,580
VJCCCA/Life Skills
289,718
Recreation Fee Class
988,589
Internal Services
3,646,397
County Garage
376,702
Total General Fund
164,315,790
Debt Service Fund - County
4,468,740
Capital Projects Fund
5,153,442
Internal Service Fund
971,706
School Operating Fund
127,332,873
School Nutrition Fund
4,640,000
School Capital Fund
1,153,676
School Debt Fund
9,403,876
Regional Alternative School
500,437
School Laptop Insurance Reserve
399,495
School Grants Fund
5,013,800
School Textbook Fund
1,302,185
Total School Funds
149,746,342
Total Revenues All Funds
324,656,020
Less: Transfers
(84,867,345)
Total Net of Transfers
239,788,675
Schedule A
County of Roanoke
Budget Adoption
FY 2006-2007
Total General Fund 164,315,790
Debt Service Fund - County 4,468,740
Capital Projects Fund 5,153,442
Internal Service Fund
Adopted
School Operating Fund
FY 2006-07
Proposed Expenditures
4,640,000
General Fund
1,153,676
General Government
9,403,876
General Administration
2,977,744
Constitutional Officers
9,721,592
Judicial Administration
1,110,435
Management Services
3,088,764
Public Safety
20,893,891
Community Services
11,874,996
Human Services
15,638,382
Explore Park
300,000
Non -Departmental
7,620,545
Transfers to School Operating Fund
58,813,115
Transfers to School Dental Insurance
427,299
Transfers to Capital Fund
4,153,442
Transfers to County Garage
136,192
Transfers to Debt Service Fund
10,686,888
Other
4,224,706
Total General Government
151,667,991
Comprehensive Services
5,976,206
E-911 Maintenance
883,959
Law Library
41,648
S B & T Building
444,580
VJCCCA/Life Skills
289,718
County Garage
376,702
Recreation Fee Class
988,589
Internal Services
3,646,397
Total General Fund 164,315,790
Debt Service Fund - County 4,468,740
Capital Projects Fund 5,153,442
Internal Service Fund
971,706
School Operating Fund
127,332,873
School Cafeteria Fund
4,640,000
School Capital Fund
1,153,676
School Debt Fund
9,403,876
Regional Alternative School
500,437
School Laptop Insurance Reserve
399,495
School Grants Fund
5,013,800
School Textbook Fund
1,302,185
Total School Funds
149,746,342
Total Expenditures All Funds
324,656,020
Less: Transfers
(84,867,345)
Total Net of Transfers
239,788,675
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2006
ORDINANCE 052306-7 APPROPRIATING FUNDS FOR THE 2006-2007
FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on April 25, 2006 concerning the adoption of the annual budget for Roanoke
County for fiscal year 2006-2007; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 23, 2006, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 9,
2006, and the second reading of this ordinance was held on May 23, 2006, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2006, and ending June 30, 2007, for the functions and
purposes indicated:
r
Revenues:
County of Roanoke
Adopted FY 2006-2007 Budget
May 23, 2006
General Fund:
General Government
$
151,667,991
Comprehensive Services
5,976,206
E-911 Maintenance
883,959
Law Library
41,648
Life Skills Mentoring Program
289,718
SB&T-Social Services Building
444,580
Recreation Fee Class
988,589
Internal Services
3,646,397
County Garage
376,702
Total General Fund
$
164,315,790
Debt Service Fund - County
$
4,468,740
Capital Projects Fund
Beginning Balance
$
1,000,000
Transfer from General Fund
4,153,442
Total Capital Projects Fund
$
5,153,442
Internal Service Fund - Risk Management
$
971,706
School Funds:
Operating
$
127,332,873
Nutrition
4,640,000
Capital
1,153,676
Debt
9,403,876
Regional Alternative School
500,437
Laptop Insurance Reserve
399,495
Grant
5,013,800
Textbook
1,302,185
2
0
Expenditures:
Total School Fund $ 149,746,342
Total All Funds $ 324,656,020
General Government:
General Administration
Board of Supervisors
$ 376,293
County Administrator
279,344
Public Information
237,267
Asst. Co. Administrators
351,339
Human Resources
599,395
County Attorney
485,168
Economic Development
648,938
Total General Administration
$ 2,977,744
Constitutional Officers
Treasurer $ 743,634
Commonwealth Attorney 764,594
Commissioner of the Revenue 729,728
Clerk of the Circuit Court 956,528
Sheriffs Office 1,616,076
Care & Confinement of Prisoners 4,911,032
Total Constitutional Officers $ 9,721,592
Judicial Administration
Circuit Court $ 197,068
General District Court 40,878
Magistrate 1,655
J & DR Court 13,429
Court Service Unit 857,405
Total Judicial Administration $ 1,110,435
Management Services
Real Estate Assessments $ 905,852
Finance 1,200,855
Public Transportation 330,476
Management and Budget 258,492
3
Procurement Services 393,089
Total Management Services $ 3,088,764
Public Safety
Police $ 10,565,379
Fire and Rescue 10,328,512
Total Public Safety $ 20,893,891
Community Services
General Services
$
312,148
Solid Waste
4,720,891
Community Development
4,869,454
Building Maintenance
1,972,503
Total Community Services
$
11,874,996
Human Services
Grounds Maintenance
$
2,020,199
Parks and Recreation
2,723,079
Public Health
509,668
Social Services
7,115,557
Contributions -Human Service, Cultural,
Tourism
686,491
Library
2,502,514
VA Cooperative Extension
94,129
Elections
286,745
Total Human Services
$
15,938,382
Non -Departmental
Employee Benefits $ 3,207,822
Miscellaneous 1,041,500
Internal Service Charges 3,371,223
Total Non -Departmental $ 7,620,545
Transfers to Other Funds
Transfer to Debt - General & Schools $ 10,686,888
Transfer to Capital 4,153,442
Transfer to Schools 58,813,115
Transfer to Schools - Dental Insurance 427,299
C!
Transfer to Internal Services
$
971,706
Transfer to Comprehensive Services
3,153,000
Transfer to County Garage
136,192
Total Transfers to Other Funds
$
78,341,642
Unappropriated Balance
$
164,315,790
Board Contingency
$
100,000
Total General Government
$
151,667,991
Comprehensive Services
$
5,976,206
E-911 Maintenance
$
883,959
Law Library
$
41,648
Life Skills Mentoring Program
$
289,718
SB&T-Social Services Building
$
444,580
Recreation Fee Class
$
988,589
Internal Services
Management Information Systems
$
3,066,623
Communications
579,774
County Garage
376,702
Total Internal Services
$
4,023,099
Total General Fund
$
164,315,790
Debt Service Fund - County
$
4,468,740
Capital Projects Fund
$
5,153,442
Internal Services Fund - Risk Management
$
971,706
School Funds:
Operating
5
$ 127,332,873
Nutrition
4,640,000
Capital
1,153,676
Debt
9,403,876
Regional Alternative School
500,437
Laptop Insurance Reserve
399,495
Grant
5,013,800
Text Book
1,302,185
Total School Funds $ 149,746,342
Total All Funds $ 324,656,020
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one department to
another.
3. That all funded outstanding encumbrances, both operating and capital, at
June 30, 2006, are re -appropriated to the 2006-2007 fiscal year to the same department
and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until
the Board of Supervisors, by appropriate action, changes or eliminates the
appropriation. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This section applies
to appropriations for Capital Projects at June 30, 2006, and appropriations in the 2006-
2007 budget.
5. That all school fund appropriations remaining at the end of the 2005-2006
fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year
2006-2007 as follows:
101
a.) Two-thirds of the year end balance in the school operating fund will be allocated
to the Major School Capital Reserve;
b.) One-third of the year end balance in the school operating fund, not to exceed
$1,000,000, will be allocated to the Minor School Capital Reserve;
c.) If the one-third allocation to the Minor School Capital Reserve exceeds
$1,000,000, the excess will be added to the Major School Capital Reserve.
6. That all General Fund unexpended appropriations at the end of the 2005-
2006 fiscal year not lapse but shall be re -appropriated, as provided by Resolution
122104-4, as follows:
a) 40% of these unexpended appropriations shall be transferred to the un-
appropriated Minor County Capital Fund Reserve;
b) 60% of these unexpended appropriations shall be re -appropriated to the same
department for expenditure in fiscal year 2006-2007.
7. That all General Fund revenues collected in excess of appropriated revenues
shall be re -appropriated, as provided by Resolution 122104-5, as follows:
a.) Revenues in excess of budget will first be allocated to the General Fund
Unappropriated Balance, until the maximum amount for the current year is met,
as specified in the General Fund Un -appropriated Balance Policy, as adopted
by Resolution 122104-2;
b.) The remainder of revenues in excess of budget will then be allocated to the
Major County Capital Fund Reserve
7
8. Rescue fees collected by the Fire & Rescue Department in excess of
budgeted amounts will be re -appropriated and allocated to the Fire and Rescue Capital
Reserve.
9. That Two Million Dollars from the Unappropriated Fund Balance is hereby
appropriated to a Reserve for Contingency for unanticipated or emergency expenditures
that may arise during the 2006-2007 fiscal year; and money allocated to the Reserve for
Contingency must be appropriated by the Board of Supervisors before such money may
be expended.
10. This ordinance shall take effect July 1, 2006.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A COPY TESTE:
A,4- I t] , k ( A/11�m)
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Brent Robertson, Director, Management & Budget
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Paul Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
John Chambliss, Assistant Administrator
Dan O'Donnell, Assistant Administrator
1.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2006
RESOLUTION 052306-8 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for May 23,
2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 9,
inclusive, as follows:
1. Approval of minutes — April 25 and May 9, 2006
2. Confirmation of committee appointments
3. Resolution to approve the conditions of the Virginia Juvenile Community Crime
Control Act (VJCCCA) grant for fiscal year 2006-2007 and to allow participation
by the City of Salem
4. Request to accept the donation of an approximately 685 square foot drainage
easement across property of Harold E. Ferguson and Edith H. Ferguson, Lot 11,
Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District
5. Request to accept the donation of an approximately 2,332 square foot drainage
easement across property of Susan Conner Flanigan traversing Lot 12, Block 1,
Section 1, Castle Hills Development, Cave Spring Magisterial District
6. Request to accept the donation of an approximately 149 square foot drainage
easement across property of Craig S. and Donna R. Sellers traversing Lot 9,
Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District
7. Request to accept the donation of an approximately 563 square foot drainage
easement across property of John G. Walker and Mary S. Walker traversing Lot
10, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial
District
8. Request from the schools to accept and appropriate grant funds, contributions,
and Medicaid funds totaling $98,948
9. Request from the Libraries to accept and appropriate an early literacy grant in
the amount of $250 from the Library of Virginia
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A OPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
John Chambliss, Assistant County Administrator
Dr. Betty McCrary, Director, Social Services
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
Rebecca Owens, Director, Finance
Dr. Lorraine Lange, Acting School Superintendent
Brenda Chastain, Clerk, School Board
Diana Rosapepe, Director, Library Services
2
ACTION NO. A -052306-8.a
ITEM NO. J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2006
AGENDA ITEM: Confirmation of committee appointments
SUBMITTED BY: Diane S. Childers, CMC
Clerk to the Board
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Board of Zoning Appeals (Appointed by District)
The five-year term of Eldon L. Karr, Windsor Hills Magisterial District, will expire on June
30, 2006. Mr. Karr has advised that he is willing to serve an additional term, and
confirmation of this appointment has been placed on the consent agenda.
2. Court Community Corrections Alcohol Safety Action Program Policy Board
The two-year term of Ray Lavinder will expire on June 30, 2006. Chief Lavinder has
advised that he is willing to serve an additional term, and confirmation of this appointment
has been placed on the consent agenda.
3. Parks, Recreation, and Tourism Advisory Commission (Appointed by District)
The three-year terms of Paul D. Bailey, Windsor Hills Magisterial District, Roger L. Falls,
Vinton Magisterial District, Donna Wooldridge, Catawba Magisterial District, and Deborah
George, Hollins Magisterial District, will expire on June 30, 2006. Mr. Bailey, Mr. Falls,
Ms. Wooldridge, and Ms. George have advised that they are willing to serve an additional
term, and confirmation of these appointments has been placed on the consent agenda.
4. Roanoke Valley Convention and Visitors Bureau Board of Directors
The two-year term of Thomas A. "Pete" Haislip and the three-year term of Elmer C. Hodge
will expire on June 30, 2006. Mr. Haislip and Mr. Hodge have advised that they are willing
to serve an additional term, and confirmation of these appointments has been placed on
the consent agenda.
5. Roanoke Valley Detention Commission
The four-year term of John M. Chambliss, Jr. will expire on June 30, 2006. Mr. Chambliss
has advised that he is willing to serve an additional term, and confirmation of this
appointment has been placed on the consent agenda.
6. Western Virginia Water Authority Board of Directors
The two-year term of Michael W. Altizer will expire on June 30, 2006. Following discussion
in a closed session held on May 9, it was the consensus of the Board to appoint Donald L.
Davis to fill this vacancy.
Article 111 of Resolution 072605-6 adopted by the Board of Supervisors states that after the
initial terms, each member shall be appointed for a four-year term or until a successor is
appointed and qualified. Mr. Davis will serve a four-year term that will commence on July
1, 2006 and end on June 30, 2010. Confirmation of this appointment has been placed on
the consent agenda.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Board of Zoning Appeals File
Court Community Corrections Alcohol Safety Action
Program Policy Board File
Parks, Recreation, and Tourism Advisory Commission File
Roanoke Valley Convention and Visitors Bureau Board of Directors File
Roanoke Valley Detention Commission File
Western Virginia Water Authority Board of Directors File
2
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Board of Zoning Appeals File
Court Community Corrections Alcohol Safety Action
Program Policy Board File
Parks, Recreation, and Tourism Advisory Commission File
Roanoke Valley Convention and Visitors Bureau Board of Directors File
Roanoke Valley Detention Commission File
Western Virginia Water Authority Board of Directors File
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 23, 2006
RESOLUTION 052306-8.b TO APPROVE THE CONDITIONS OF THE
VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT (VJCCCA)
GRANT FOR FISCAL YEAR 2006-2007 AND TO ALLOW
PARTICIPATION BY THE CITY OF SALEM
WHEREAS, the County of Roanoke has participated in the Virginia Juvenile
Community Crime Control Act (VJCCCA) program in the past allowing the Court Service
Unit to provide direct services, treatment programs, substance abuse services and
probation activities associated with the Juvenile Court; and
WHEREAS, through the Life Skills Mentoring Program of the Roanoke County
Court Services Unit, the grant funds have been administered to assist the court by
providing counseling services, drug screens, intensive supervision, community service,
restitution and other needed services, and
WHEREAS, the Court Services Unit of the Juvenile Court serves the youth of
both the County of Roanoke and the City of Salem, and
WHEREAS, the Court Services Unit desires to provide services through the Life
Skills Mentoring Program to serve the youth of both the County of Roanoke and the City
of Salem utilizing the funding from the VJCCCA grant and other appropriate funds.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, will participate in the Virginia Juvenile Community Crime
Control Act for Fiscal Year 2006-2007 and will accept said funds, appropriating them for
the purpose set forth in this Act until it notifies the Department of Juvenile Justice, in
writing, that it no longer wishes to participate in the program.
BE IT FURTHER RESOLVED that the County Administrator or the Assistant
County Administrator is hereby authorized to execute a local plan on behalf of the
County of Roanoke and City of Salem; and
BE IT FURTHER RESOLVED that the County of Roanoke will combine services
and grant resources with the City of Salem, and the County, as operator of the Life
Skills Mentoring Program, will serve as fiscal agent for these localities.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A OPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
John Chambliss, Assistant County Administrator
Dr. Betty McCrary, Director, Social Services
David Davis, Court Services
James Taliaferro, III, Clerk, City of Salem
2
ACTION NO. A -052306-8.c
ITEM NO. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2006
AGENDA ITEM: Request to accept the donation of an approximately 685
square foot drainage easement across property of Harold E.
Ferguson and Edith H. Ferguson, Lot 11, Block 1, Section 1,
Castle Hills Development, Cave Spring Magisterial District
SUBMITTED BY: Arnold Covey
Director of Community Development
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors of Roanoke County for a 685 square foot drainage easement that
traverses Lot 11, Block 1, Revised Map of Section 1, in the Castle Hills Development, Cave
Spring Magisterial District
Donation by Harold E. Ferguson and Edith H. Ferguson of approximately 685
square feet drainage easement across property traversing Lot 11, Block 1, Revised
Map of Section 1, Castle Hills Development in the Cave Spring Magisterial District.
The location of said easement is shown on a plat entitled "Easement Plat for
Roanoke County Showing a New 15' Public Drainage Easement Across Lots 2A, 9,
10, 11 and 12 located in the Cave Spring Magisterial District Roanoke, Virginia"
prepared by Parker Design Group.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
2
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
2
ACTION NO. A -052306-8.d
ITEM NO. J-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2006
AGENDA ITEM: Request to accept the donation of an approximately 2,332
square foot drainage easement across property of Susan
Conner Flanigan traversing Lot 12, Block 1, Section 1, Castle
Hills Development, Cave Spring Magisterial District
SUBMITTED BY: Arnold Covey
Director of Community Development
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors of Roanoke County for a 2,332 square foot drainage easement that
traverses Lot 12, Block 1, Section 1, in the Castle Hills Development, Cave Spring
Magisterial District
Donation by Susan Conner Flanigan of approximately 2,332 square feet drainage
easement across property traversing Lot 12, Block 1, Revised Map of Section 1,
Castle Hills Development in the Cave Spring Magisterial District. The location of
said easement is shown on a plat entitled "Easement Plat for Roanoke County
Showing a New 15' Public Drainage Easement Across Lots 2A, 9, 10, 11 and 12
located in the Cave Spring Magisterial District Roanoke, Virginia" prepared by
Parker Design Group.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
K
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
K
ACTION NO. A -052306-8.e
ITEM NO. J-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2006
AGENDA ITEM: Request to accept the donation of an approximately 149
square foot drainage easement across property of Craig S.
and Donna R. Sellers traversing Lot 9, Block 1, Section 1,
Castle Hills Development, Cave Spring Magisterial District
SUBMITTED BY: Arnold Covey
Director of Community Development
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors of Roanoke County for a 149 square foot drainage easement that
traverses Lot 9, Block 1, Section 1, in the Castle Hills Development, Cave Spring
Magisterial District
Donation by Craig S. and Donna R. Sellers of approximately 2,332 square feet
drainage easement across property traversing Lot 9, Block 1, Revised Map of
Section 1, Castle Hills Development in the Cave Spring Magisterial District. The
location of said easement is shown on a plat entitled "Easement Plat for Roanoke
County Showing a New 15' Public Drainage Easement Across Lots 2A, 9, 10, 11
and 12 located in the Cave Spring Magisterial District Roanoke, Virginia" prepared
by Parker Design Group.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
2
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
2
ACTION NO. A -052306-8.f
ITEM NO. J-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2006
AGENDA ITEM: Request to accept the donation of an approximately 563
square foot drainage easement across property of John G.
Walker and Mary S. Walker traversing Lot 10, Block 1, Section
1, Castle Hills Development, Cave Spring Magisterial District
SUBMITTED BY: Arnold Covey
Director of Community Development
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors of Roanoke County for a 563 square foot drainage easement that
traverses Lot 10, Block 1, Section 1, in the Castle Hills Development, Cave Spring
Magisterial District
Donation by John G. Walker and Mary S. Walker of approximately 563 square feet
drainage easement across property traversing Lot 10, Block 1, Revised Map of
Section 1, Castle Hills Development in the Cave Spring Magisterial District. The
location of said easement is shown on a plat entitled "Easement Plat for Roanoke
County Showing a New 15' Public Drainage Easement Across Lots 2A, 9, 10, 11
and 12 located in the Cave Spring Magisterial District Roanoke, Virginia" prepared
by Parker Design Group.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
4
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
Paul Mahoney, County Attorney
4
ACTION NO. A -052306-8.g
ITEM NO. J-8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
REQUESTED BY:
APPROVED BY:
May 23, 2006
Request from the schools to accept and appropriate grant
funds, contributions, and Medicaid funds totaling $98,948
Dr. Lorraine Lange
Acting Superintendent
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools requests that the Board of Supervisors accept and appropriate
the following grants and contributions:
Virginia awards technology training grants under Title II -D on a competitive basis
and a formula basis. Roanoke County Schools is in its third year of a five-year grant
program and anticipates receiving $18,417 in funding from the Region 6 Educational
Technology grant. The grant will be used to pay stipends to trainers and
participants to attend specific workshops that are a part of the grant. The
technology budget will be increased by $18,417.
2. Roanoke County Schools and Family Service of Roanoke Valley have worked in
partnership for nine years to focus on serving higher risk students. Per the original
application, the school system will continue to offer opportunities to approximately
50 high school and 20 middle school students through a grant award of $36,581
from Year Three Learn and Serve Virginia K-12. The service learning budget will
be increased by $36,581.
3. The School Board entered into a three-year contract with Pepsi Bottling Group in
December 2001 to provide vending services to all of its schools. Pepsi agreed to
pay the school system $40,000 for each year of the contract plus a renewal bonus
of $20,000 for each year the contract was renewed beyond the initial term. Funds
are divided equally among the schools. In January 2005, a check was received;
however, the funds were never requested to be appropriated and were rolled into
the minor capital fund at the end of the year. A second check for $20,000 has been
received for the contract renewal for 2006 and requires appropriation. This request
is for appropriation of $40,000 to the vending services budget ($20,000 from minor
capital and $20,000 for the 2006 contract renewal bonus).
4. Roanoke County Schools' bills for direct services rendered to Medicaid eligible
students. The costs associated with and the certification requirements of current
personnel have increased due to Medicaid standards. A request has been made for
Medicaid related licensure costs. The total appropriation request is $3,650 for
anticipated Medicaid revenues and requires appropriation to the special education
budget for licensure.
5. In the spring of 2003, Roanoke County Schools began the process of achieving
accreditation from the National Association for the Education of Young Children for
its preschools. The United Way's Success by 6 Committee has awarded $300 as
an incentive for the achievement and will be used to purchase materials or
equipment to further the quality of care being provided to young children.
FISCAL IMPACT:
1. The technology budget will be increased by $18,417.
2. The service learning budget will be increased by $36,581.
3. The vending services budget will be increased by $40,000.
4. The special education budget will be increased by $3,650
5. The preschool program budget will be increased by $300.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of grant funds, contributions, and
Medicaid funds totaling $98,948 as outlined above.
16
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Dr. Lorraine Lange, Acting School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
K3
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Dr. Lorraine Lange, Acting School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
K3
ACTION NO. A -052306-8.h
ITEM NO. J-9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
May 23, 2006
Request from the Libraries to accept and appropriate an early
literacy grant in the amount of $250 from the Library of Virginia
Diana L. Rosapepe
Director of Library Services
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Public Library has received a grant in the amount of $250 from the Library
of Virginia. If accepted and appropriated by the Board, the grant will be used to conduct
open houses to showcase the early literacy resources available at the Cave Spring,
Glenvar, Hollins, and Vinton libraries. Parents, relatives, and caregivers of preschool
children will be invited to participate in presentations by the staff and guest speakers on
techniques and tools to encourage literacy in the home environment.
FISCAL IMPACT:
No additional funding is required.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of the grant.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
cc: File
Diana Rosapepe,
Rebecca Owens,
Director, Library Services
Director, Finance
K
Yes
No
Absent
Mr. McNamara
®
❑
❑
Mr. Church
®
❑
❑
Mr. Altizer
®
❑
❑
Mr. Flora
®
❑
❑
Mr. Wray
®
❑
❑
cc: File
Diana Rosapepe,
Rebecca Owens,
Director, Library Services
Director, Finance
K
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 23, 2006
RESOLUTION 052306-9 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Wray to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A OPY TESTE:
4,Ao', )
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2006
RESOLUTION 052306-10 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARVIN B.
FREEMAN, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER
TWENTY-FIVE YEARS OF SERVICE
WHEREAS, Marvin B. Freeman was employed by Roanoke County on July 1, 1980,
as a Deputy Sheriff — Corrections Division in the Sheriff's Office; and
WHEREAS, Lieutenant Freeman was promoted to Corporal on March 16, 1981; to
Sergeant on May 5, 1982; and to Lieutenant Chief Corrections Officer on September 14,
1992; and
WHEREAS, Lieutenant Freeman retired from Roanoke County on April 1, 2006,
after twenty-five years and nine months of service; and
WHEREAS, the public safety of Roanoke County citizens is assured by dedicated
employees such as Lieutenant Freeman; and
WHEREAS, Lieutenant Freeman is highly respected by his co-workers in the
Sheriffs Office for his dedication and teamwork; and
WHEREAS, Lieutenant Freeman, through his desire to be of service and do a good
job for the citizens in his employment with Roanoke County, has been instrumental in
improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARVIN B. FREEMAN for more than twenty-five years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Wray to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A PY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MAY 23, 2006
ORDINANCE 052306-11 TO REZONE 0.241 ACRES FROM R-1, LOW
DENSITY RESIDENTIAL DISTRICT, TO C -2C, GENERAL COMMERCIAL
DISTRICT WITH CONDITIONS, AND TO REZONE APPROXIMATELY 0.44
ACRES FROM C -2C, GENERAL COMMERCIAL DISTRICT WITH
CONDITIONS, TO C -2C, GENERAL COMMERCIAL DISTRICT WITH
CONDITIONS, LOCATED AT 3604 BRAMBLETON AVENUE (TAX MAP
NOS. 77.13-1-1 AND 77.13-1-2), CAVE SPRING MAGISTERIAL DISTRICT,
UPON THE APPLICATION OF LAWRENCE A. GOLDSTEIN
WHEREAS, the first reading of this ordinance was held on April 25, 2006, and the
second reading and public hearing were held May 23, 2006; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on May 2, 2006; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 0.241
acres, as described herein, and located at 3604 Brambleton Avenue (Tax Map Number
77.13-1-1) in the Cave Spring Magisterial District, is hereby changed from the zoning
classification of R-1, Low Density Residential District, to the zoning classification of C -2C,
General Commercial District with conditions.
2. That the zoning classification of a certain tract of real estate containing 0.44
acres, as described herein, and located at 3604 Brambleton Avenue (Tax Map Number
77.13-1-2) in the Cave Spring Magisterial District, is hereby changed from the zoning
classification of C -2C, General Commercial District with conditions, to the zoning
classification of C -2C, General Commercial District with conditions. The following
conditions placed on this property in 1983 are hereby removed:
to B-1.
(1) Entrance only off Brambleton Avenue. Exist only on Custis with
appropriate marking.
(2) Zoned for use as a restaurant — if operation ceases, zoning is to revert
3. That this action is taken upon the application of Lawrence A. Goldstein.
4. That the owner of the property has voluntarily proffered in writing the following
conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts:
(1) The Brambleton Avenue access shall display an "enter only" sign in
addition to pavement markings. The Custis Avenue access shall display "left turn
only" signage, pavement markings and a raised median prohibiting right turns
exiting the site contingent upon VDOT review and approval.
(2) Total site signage shall not exceed 250 square feet excluding
directional signs and not more than one freestanding sign shall be permitted.
(3) Any new exterior lighting to be installed shall be of a bollard/pathway
design approximately three feet in height per "Moldcast" or similar specification.
(4) Front yard plantings along the building's north and east sides shall be
installed per ordinance Section 30-92-6(B)2.
(5) No outdoor seating or dining shall be permitted.
5. That said real estate is more fully described as follows:
Parcel One
All of a certain 0.2410 acre tract, being a portion of former Lots 22, 23 and
24, Block 3, Section 1, Mount Vernon Heights, which tract is to be combined
with a 0.320 acre tract to form new Lot 1-A containing 0.5610 acre, all as
shown on survey dated 12/27/89, showing the resubdivision of Lots 22, 23,
24 and 1, Block 3, Section 1, Mount Vernon Heights, prepared by Balzer and
0
Associates, Inc. of record in the Roanoke County Circuit Court Clerk's Office
in Plat Book 12, page 114.
Parcel Two
Beginning at an iron pin on the southerly side of Custis Avenue at the
division line of Lots 1 and 24, Block 3, according to the Map of Survey #1,
Mount Vernon Heights, of record in the above mentioned Clerk's Office in
Plat Book 2, page 67; thence leaving Custis Avenue, SW, S 58° 00' W
100.00 feet to an iron pin; thence N 320 00' W 190.00 feet to an iron pin on
the southerly side of Brambleton Avenue, SW; thence along the southerly
side of Brambleton Avenue N 580 00' E 75.0 feet to a point; thence S 77° 00'
E 35.36 feet to an iron pin on the southerly side of Custis Avenue; thence
along the southerly side of Custis Avenue S 320 00' E 165.00 feet to the
place of beginning, and being the major portion of Lot 1 and 25' of Lot 2,
Block 3, according to the Map of Survey #1, Mount Vernon Heights, of record
as aforesaid.
6. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by
this ordinance.
On motion of Supervisor Wray to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS: None
A OPY TESTE:
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
William Driver, Director, Real Estate Valuation
Paul Mahoney, County Attorney
3