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Home My WebLink About6/27/2006 - Adopted Board RecordsACTION NO. A-062706-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 2006 AGENDA ITEM: Request to appropriate $20,000 to the Town of Vinton for the Downtown Improvement District Grant Program for fiscal years 2005-2007 SUBMITTED BY: Doug Chittum Director of Economic Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 8, 2004, the Board of Supervisors adopted an ordinance which appropriated $10,000 to match the Town of Vinton's' initial funding of $15,000 for the purpose of implementing the Downtown Improvement District Grant Program. The program was envisioned from recommendations during the Town's comprehensive planning process. It provides for a 50/50 match of private investment to eligible properties in the downtown area of Vinton that fall within the established guidelines of the matching mini -grant program. The purpose of the program is to improve the image of active, ongoing businesses in downtown Vinton and to make the downtown more appealing through the rehabilitation of exteriors and landscapes. The maximum allowable grant is $5,000. Staffing and day to day management of the program is provided by the Town of Vinton, and the Roanoke County Economic Development Authority (EDA) administers the grants. The program has been successful and to date, four grants have been approved by the Town and the EDA for a total investment of $34,805.20. Vinton has appropriated another $10,000 to the program. No additional funding was provided by Roanoke County for fiscal year 2005-2006 or 2006-2007. Due to the success of the program the Economic Development Authority has requested that the County consider continuing the partnership with Vinton and providing funding to match Vinton's contribution, as long as positive results continue to be realized. FISCAL IMPACT: Funding is available in the Community Development account designated for the existing matching mini -grant program. No additional funds are needed. STAFF RECOMMENDATION: Staff recommends the transfer of $20,000 in existing funds from the Community Development account for the matching mini -grant program to the established account for the Vinton matching mini -grant program. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Kevin Boggess, Vinton Town Manager 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Kevin Boggess, Vinton Town Manager 2 ACTION NO. A-062706-2 ITEM NUMBER E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 2006 AGENDA ITEM: Request to appropriate $800,023 to public assistance programs in the Department of Social Services SUBMITTED BY: Dr. Betty McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The state has made available $800,023 for the following programs: Auxiliary Grants, AFDC/Foster Care, Special Needs Adoptions, Refugee Resettlement, Fuel Administration, Independent Living, Family Preservation, View Working and Transition, Head Start Transition, Non -View Day Care and AmeriCorps. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $800,023 to the 2005-2006 Social Services budget, and to appropriate the related revenues from the state. FISCAL IMPACT: This report will add an additional $800,023 to the Social Services revenue budget and expenditure budget. Any local required match is currently available in the budget. STAFF RECOMMENDATION: Staff recommends appropriation of $800,023 to the 2005-2006 Social Services budget and appropriation of the same revenues from the state, to be distributed for the following programs: 602000-5710 Auxiliary Grants $ 66,000 602000-5730 AFDC/Foster Care $300,000 602000-5770 Special Needs Adoption $ 76,650 602000-5705 Refugee Resettlement $ 10,000 601000-1015 Fuel Administration $ 15,713 602000-3008 Independent Living $ 5,000 602000-5791 Family Preservation $ 33,190 602000-5749 VIEW Working & Transition $197,000 602000-5785 Head Start Transition $ 16,300 602000-5748 Non -View Day Care $ 71,498 601000-1015 AmeriCorps $ 8,672 VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved cc: File Cathy Tomlin, Budget Manager Betty McCrary, Director, Social Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Cathy Tomlin, Budget Manager Betty McCrary, Director, Social Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JUNE 27, 2006 RESOLUTION 062706-3 REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0011-080-108, PE -101, RW -201, C-501) WEST MAIN STREET (ROUTE 111460) WHEREAS, the Virginia Department of Transportation held a design public hearing on May 10, 2006 for the purpose of soliciting public comments on the proposed improvements to West Main Street (Route 11/460). WHEREAS, the Virginia Department of Transportation feels they have adequately addressed the public comments as submitted to them for this project. WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to West Main Street (Route 11/460) as outlined in the Virginia Department of Transportation's Six -Year Improvement Plan. NOW, THEREFORE, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office, by the Clerk to the Board of Supervisors. Moved by: Supervisor Church Seconded by: None Required Yeas: Supervisors McNamara, Church, Altizer, Flora, Wray Nays: None A Copy Teste: Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Anthony Ford, Transportation Engineering Manager Virginia Department of Transportation File I hereby certify that the foregoing is a true and correct copy of Resolution 062706-3 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, June 27, 2006. Brenda J. Holton, Deputy Clerk AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 2006 ORDINANCE 062706-4 APPROVING A LEASE FOR THE TINKER MOUNTAIN TOWER SITE WHEREAS, the County of Roanoke rents a site located on Tinker Mountain in the County of Botetourt, Virginia, on property owned by Lee C. Hartman, Jr., for the purpose of maintaining towers, antennae, and equipment buildings for the operation of its public safety radio communications systems, said property being designated upon the Botetourt County Land Records as Tax Map No. 106-45; and WHEREAS, the County of Roanoke has leased this site for over a decade to provide E911 coverage to critical areas and to provide back-up capabilities for the public safety system; and WHEREAS, the most recent lease term has expired and staff has negotiated with the property owner for a new lease of this site; and WHEREAS, the provisions of Section 18.04 of the Charter of Roanoke County require that the acquisition of any interest in real estate, including the lease of real property, shall be accomplished by ordinance; the first reading of this ordinance was held on June 13, 2006 and the second reading of this ordinance was held on June 27, 2006. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the lease of a parcel of land from Lee C. Harman, Jr., consisting of 0.0363 acre, more or less, as shown on Exhibit A attached hereto, together with the non-exclusive right of ingress, egress and regress from Tinker Top Road (Frontage Road) over the existing gravel access and private driveway to the site, for an initial term effective as of July 1, 2006, through June 30, 2010, at an annual rental of Three Thousand Five Hundred Dollars ($3,500.00), with an increase of five (5%) each year in the annual rental rate, is hereby authorized and approved. 2. That the rent payment shall be paid from the E911 Maintenance Account. 3. That the County Administrator or any Assistant County Administrator is authorized to execute this lease on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Wray to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A OPY TESTE: . 1/7 16 ) � �' &ILM) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Paul Mahoney, County Attorney 2 X C N i . x o GUY WIRE o� 0 O O CD L) SO !CA 5 Ems-+ W Q0 UO LL 0 0J � W1, Y = Q O ON m x o w D r� t+r4:41L�� t;t'i ..,. •.. •fir p i' �yrY„ �r �' � •r, •' T•;-^� r}{l' 1. i �.•t.'S; • UJ el O wzz wo w Ar ww w CA � a •r '' s . - . i• • y � :II O� V, rE-+ O U o O O CO Z Z O wzz wo w � ww w � a wo � :II O� V, CP. z a M Q 2 LL LL c a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 2006 ORDINANCE 062706-5 AMENDING SECTION 21-156. TIPS AND SERVICE CHARGES OF CHAPTER 21. TAXATION. OF THE ROANOKE COUNTY CODE EXCLUDING GRATUITIES OR SERVICE CHARGES ON MEALS FROM THE ASSESSMENT OF THE MEALS TAX WHEREAS, the 2006 session of the Virginia General Assembly adopted Senate Bill 85 which excluded from the sales price of meals all gratuities or service charges for purposes of calculating the sales and use tax and the local tax on meals; and WHEREAS, this legislation provided that mandatory service charges or gratuities in excess of 20% would still be subject to the sales and use tax and the local meals tax; and WHEREAS, it is necessary to amend the applicable provision of the County Code in order to conform it to this State enabling legislation; and WHEREAS, the first reading of this ordinance was held on June 13, 2006; and the second reading of this ordinance was held on June 27, 2006. BE IT ORDINANED that the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-156. Tips and service charges of Chapter 21. Taxation of the Roanoke County Code be amended to read and provide as follows: Sec. 21-156. Tips and service charges. Where a purchaser provides a tip or gratuity for an employee of a seller, and the amount of the tip/gratuity is wholly in the discretion of the purchaser, the tip/gratuity is not subject to the tax imposed by this article, whether paid in cash to the employee or added to the bill and charged to the purchaser's account, provided in the latter case, the full amount of the tip/gratuity is turned over to the employee by the seller. An amount or percent, whether designated as a tip, gratuity or service charge, that is added to the price of the food and beverages by the seller, and required to be paid by the purchaser that exceeds twenty percent j20%) of the sales price, is a part of the selling price of the food and beverages and is subject to the tax imposed by this article. 2. That this ordinance shall be in effect from and after July 1, 2006. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A WPY TESTE: kh-71 0 ) 4, "12242) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Circuit Court Robert P. Doherty, Jr., Judge James R. Swanson, Judge Steven A. McGraw, Clerk Bonnie Hager, Judicial Secretary Norce Lowe, Secretary Juvenile Domestic Relations District Court Doris J. Johnson, Clerk (for distribution) General District Court Vincent A. Lilley, Judge Theresa A. Childress, Clerk (for distribution) 2 Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Chief Magistrate Kozuo Webb Main Library, Diana Rosapepe Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development Services Philip Thompson, Deputy Director, Planning Janet Scheid, Chief Planner Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 2006 RESOLUTION 062706-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 27, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes — June 13, 2006 2. Request from the schools to accept and appropriate reimbursements, fees and scholarship funds totaling $3,813 3. Request to adopt the Volunteer Incentive Program (VIP) Master Plan, brochure, and point sheet for volunteer firefighters and EMS providers 4. Request to accept the donation of certain real estate from affected property owners for roadway improvements to Broyles Lane, Route 1054, Hollins Magisterial District 5. Ratification of the appointment of Jessica McClung, Roanoke County Schools, to the Community Policy and Management Team (CPMT) 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance Rick Burch, Chief, Fire & Rescue Jennifer Conley -Sexton, Volunteer Recruiter/Marketing Administrator Arnold Covey, Director, Community Development Anthony Ford, Transportation Engineering Manager Paul Mahoney, County Attorney 2 ACTION NO. A -062706-6.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 2006 AGENDA ITEM: Request from the schools to accept and appropriate reimbursements, fees and scholarship funds totaling $3,813 REQUESTED BY: Dr. Lorraine Lange Superintendent APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following grants and funds: The Specialty Center Summer Program for engineering students will be operating this summer. Fees were collected in the amount of $700 and will be used for teacher salary and instructional materials. The amount needs to be appropriated to the instruction budget. 2. Moss in the Valley provides scholarship funds to school systems to send teachers to the P. Buckley Moss Annual Conference. An amount of $590 was donated to Roanoke County Schools. The funds need to be appropriated to the instruction budget. 3. Since the inception of student industry certification testing, the cost of the tests have been the responsibility of the individual students/and or local school system. The 2005 General Assembly appropriated funds to reimburse the students and school system for that expense. The school system will request an addition reimbursement of $2,523 which needs to be appropriated to the appropriate schools. d FISCAL IMPACT: 1. The instruction budget will be increased by $1,290 2. The career and technical education budget will be increased by $2,523. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of funds in the amount of $3,813 as outlined above. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 4 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 4 ACTION NO. A -062706-6.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 2006 AGENDA ITEM: Request to adopt the Volunteer Incentive Program (VIP) Master Plan, brochure, and point sheet for volunteer firefighters and EMS providers SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Length of Service Awards Program (LOSAP) was successful in retaining experienced volunteers by rewarding them for their time and expertise with a retirement benefit; however, the program was not valued as a recruitment model and was frozen as of December 31, 2005, with the vested benefits at that time. During 2005-2006, a replacement recognition program entitled Volunteer Incentive Program (VIP) was established which rewards Roanoke County volunteer firefighters and EMS providers with an annual bonus for meeting a minimum service requirement. This program provides for a maximum benefit of up to $500 per volunteer annually to be paid in April of the following year. To receive the benefit, a person must accumulate 80 points per year based on policy, response/duty, training, administrative, and/or special activities. Enclosed in your Board packet for your review are the following documents: Volunteer Incentive Program (VIP) Master Plan 2. VIP brochure 3. VIP point sheet The VIP program will be presented to all Chiefs at the next summit meeting scheduled for July 13, 2006 at the Roanoke Valley Regional Training Center. In the meantime, VIP Board of Trustee members are in the process of scheduling a time to visit each station and provide a full training session regarding the new VIP program and a wrap up of the previous LOSAP program between July 13, 2006 and August 31, 2006. FISCAL IMPACT: Currently, $200,000 is budgeted for the LOSAP program. An additional $58,000 was included in the 2006-2007 budget approved at the May 23, 2006 Board meeting. During 2006-2007, $108,000 will be sent to Volunteer Fireman's Insurance Services, Inc. (VFIS) to fund the old program and $150,000 used to fund the new incentive program. In addition, any budgeted amounts unspent at the end of the fiscal year will be reviewed with the Board of Supervisors and should be rolled 100% to the following year and used to pay down the unfunded liability of the old plan. STAFF RECOMMENDATION: Staff recommends approving the attached master plan, brochure and point sheet for the Volunteer Incentive Program. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File John Chambliss, Assistant County Administrator Rick Burch, Fire & Rescue Chief Rebecca Owens, Director, Finance Jennifer Conley -Sexton, Volunteer Recruiter/Marketing Administrator K Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File John Chambliss, Assistant County Administrator Rick Burch, Fire & Rescue Chief Rebecca Owens, Director, Finance Jennifer Conley -Sexton, Volunteer Recruiter/Marketing Administrator K ACTION NO. A -062706-6.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 2006 AGENDA ITEM: Request to accept the donation of certain real estate from affected property owners for roadway improvements to Broyles Lane, Route 1054, Hollins Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following real estate being conveyed to the Board of Supervisors of Roanoke County, Virginia, for roadway improvements; specifically, the construction of an adequate turn -around at the end of state maintenance to Broyles Lane, Route 1054, in the Hollins Magisterial District: Donation of 0.0188 acres of Roanoke County Tax Map No. 39.20-01-06 as shown on the plat attached hereto as "Exhibit A"; being a portion of the property conveyed to Richard E. & Sue H. Anderson by deed dated November 27, 1995 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1492, page 1966. Donation of 0.0028 acres of Roanoke County Tax Map No. 39.20-01-05 as shown on the plat attached hereto as "Exhibit B"; being a portion of the property conveyed to Enoch & Norma Lee Hagerman by deed dated December 1, 1995 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1493, page 620. Donation of 0.0159 acres of Roanoke County Tax Map No. 39.20-01-03 as shown on the plat attached hereto as "Exhibit C"; being a portion of the property conveyed to Enoch & Norma Lee Hagerman by deed dated December 1, 1995 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1493, page 620. Donation of 0.0013 acres of Roanoke County Tax Map No. 39.20-01-02 as shown on the plat attached hereto as "Exhibit D"; being a portion of the property conveyed to Enoch & Norma Lee Hagerman by deed dated December 1, 1995 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1493, page 620 Donation of 0.0161 acres of Roanoke County Tax Map No. 39.20-01-01 as shown on the plat attached hereto as "Exhibit E"; being a portion of the property conveyed to John R. Garrett and Kelly J. Wheelbarger by deed dated July 31, 1998 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1588, page 1597. Donation of 0.0182 acres of Roanoke County Tax Map No. 39.04-01-61 as shown on the plat attached hereto as "Exhibit F"; being a portion of the property conveyed to Herbert P. Snapp III by deed dated April 12, 2001 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1693, page 807. Donation of 0.0402 acres of Roanoke County Tax Map No. 39.04-01-62 as shown on the plat attached hereto as "Exhibit G"; being a portion of the property conveyed to William L. Burrell by deed dated April 12, 1995 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1485, page 328. Donation of 0.0018 acres of Roanoke County Tax Map No. 39.20-01-15 as shown on the plat attached hereto as "Exhibit H"; being a portion of the property conveyed to Jer-Pam Properties Inc. by deed dated October 14, 1988 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1293, page 1735. Donation of 0.0265 acres for a drainage easement, Roanoke County Tax Map No. 39.20-01-15 as shown on the plat attached hereto as "Exhibit I"; being a portion of the property conveyed to Jer-Pam Properties Inc. of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1293, page 1735. Donation of 0.0375 acres of Roanoke County Tax Map No. 39.20-01-16 as shown on the plat attached hereto as "Exhibit J"; being a portion of the property conveyed to Emmett & Louise F. Sherrill by deed dated April 4, 1984 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1204, page 1576. Donation of 0.0120 acres of Roanoke County Tax Map No. 39.20-01-14 as shown on the plat attached hereto as "Exhibit K", being a portion of the property conveyed to Sandra T. Moses by deed dated September 30, 1992 of record in 4 the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1379, page 1647. Donation of 0.0020 acres of Roanoke County Tax Map No. 39.20-01-17 as shown on the plat attached hereto as "Exhibit L"; being a portion of the property conveyed to Emmett & Louise F. Sherrill by deed dated April 4, 1984 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1204, page 1576. Donation of 0.0106 acres of Roanoke County Tax Map No. 39.20-01-13.1 as shown on the plat attached hereto as "Exhibit M"; being a portion of the property conveyed to Kathryn J. Vuich by deed dated November 1, 1991 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1353, page 224. Donation of 0.0143 acres of Roanoke County Tax Map No. 39.20-01-13 as shown on the plat attached hereto as "Exhibit N"; being a portion of the property conveyed to Kathryn J. Vuich by deed dated March 23, 1992 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1363, page 185. Donation of 0.0085 acres of Roanoke County Tax Map No. 39.20-01-11 as shown on the plat attached hereto as "Exhibit O"; being a portion of the property conveyed to Helen L. Huff by deed dated April 17, 1975 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1016, page 518. Donation of 0.4358 acres by Barbara Broyles Shank and Nancy Broyles Bowser to Roanoke County of a 30 -foot right-of-way known as Broyles Lane (Route 1054) beginning at the existing end of state maintenance of Route 1054 at the southeast corner of Tax Map No. 39-20-01-06 and extending 15 feet on both sides of the centerline of the existing pavement and continuing for a distance of 653 feet in a southwesterly direction ending at the adjoining property lines of Tax Map Nos. 39.20-01-15 and 39.20-01-16. Acceptance of the aforementioned property is a necessary step in the process to get the extension of Broyles Lane, Route 1054, accepted by VDOT into their secondary system of state highways as a rural addition roadway. Assuming this real estate donation is favorably accepted by the Board, this action will be followed by future efforts by the Board of Supervisors and VDOT under the rural addition program framework. 3 STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this real estate and that the County Administrator, or Assistant County Administrator, be authorized to execute such documents as may be necessary to accomplish this acceptance. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Anthony Ford, Transportation Engineering Manager !! Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Anthony Ford, Transportation Engineering Manager !! ACTION NO. A -062706-6.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 2006 AGENDA ITEM: Ratification of the appointment of Jessica McClung, Roanoke County Schools, to the Community Policy and Management Team (CPMT) SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Community Policy and Management Team (CPMT) is the oversight group that administers the funding of cases under the Comprehensive Services Act for at -risk children and families. The Superintendent of Roanoke County Schools serves as a representative on this committee. The appointment of Jessica McClung, Roanoke County Schools, has been approved by the CPMT in accordance with their by-laws and is presented to the Board of Supervisors for ratification. STAFF RECOMMENDATION: Staff recommends ratification of the appointment of Jessica McClung to represent the Roanoke County Schools on the Roanoke County CPMT. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved cc: File CPMT File Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File CPMT File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 2006 RESOLUTION 062706-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A C PY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 27, 2006 RESOLUTION 062706-8 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 2006-2007. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $140,026.22 to $145,628.00, which includes the County longevity supplement. 2. That the annual salary for the County Attorney shall be increased from $119,341.66 to $130,322.00, which includes the County longevity supplement. 3. That the effective date for the establishment of these salaries shall be July 1, 2006. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A LCPY TESTE: , , (; 1�4' j- � Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Joseph Sgroi, Director, Human Resources Ragena Jordan, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 2006 ORDINANCE 062706-9 AUTHORIZING THE VACATION OF A SLOPE EASEMENT LOCATED ON LOT 21 (TAX MAP NO. 84.04-2-21) AS SHOWN ON THE PLAT OF LOST MOUNTAIN SUBDIVISION IN PLAT BOOK 10, PAGE 55, LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the plat of Lost Mountain Subdivision prepared by Jack G. Bess, dated November 21, 1985, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 10, page 55, ("the Lost Mountain Plat") established a slope easement of variable width along the front and side lot line of Lot 21; and, WHEREAS, Charles S. Palmer of C.F.G. Corporation has requested the vacation of this slope easement since it prohibits the placement of a proposed conventional drainage field suitable for a three bedroom house on the subject lot; and WHEREAS, no other property owner will be affected by the vacation of this slope easement and the Virginia Department of Transportation has reviewed and approved this slope easement vacation; and WHEREAS, the developer, as the Petitioner, has requested that, pursuant to §15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate this slope easement located on Lot 21 and designated on the plat of Lost Mountain Subdivision, Plat Book 10, Page 55; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended). THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 13, 2006, and a second reading and public hearing of this ordinance was held on June 27, 2006. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (slope easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public use. 3. That this slope easement of variable width being designated and shown as "SLOPE EASEMENT TO BE VACATED" on Exhibit "A" attached hereto prepared by the Roanoke County Department of Community Development dated May 30, 2006, said slope easement being located along the front and side lot lines of Lot 21 (Tax Map No. 84.04-2- 21) located at the intersection of Split Rail Lane and Lost Drive and having been dedicated on the subdivision plat of Lost Mountain Subdivision recorded in the aforesaid Clerk's Office in Plat Book 10, page 55, in the Windsor Hills Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to §15.2-2272 of the Code of Virginia,1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to 2 S accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272 of the Code of Virginia (1950, as amended). On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None APY TESTE: ri /114 ) k q, 4 //Z I A Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Philip Thompson, Deputy Director, Planning Tarek Moneir, Deputy Director, Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney I hereby certify that the foregoing is a true and correct copy of Resolution 062706-9 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, June 27, 2006. Brenda J. Holton, Deputy Clerk KI 084.04 -01-20.00 Split 4.15 Ac - Rail 4 0 0 N O O 0 4.52 Ac. Rt.1966 57.43 O �� \ Sm—\&—X ,� .: 5665 �. Op\\\....; �.�'. E EAS �- EMENT 60.01 Ac.(c) .. , ;:/ ,, r7v '� % TAX 64.04-02-21.00 21 EXISTING LOT 21 z. 1 Ac. co C4 Cb 2.19 Ac. 084.04-02-20.00 3.26 Ac. / 5636 .ZQ TAX MAP NO. 84.04 EXHIBIT T TRT T SCALE.�!—=' ' PUTT SNOWING gOANp SLOPE EASEMENT - TO BE VACATED 4 �, BY ca BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA PREPARED BY.' ROANOKE COUNTY DEPARTMENT OFCOMMUN17 YDEVELOPMENT DATE, $-30-2006 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. In Ln LEGEND a SLOPE EASEMENT TO BE VACATED o 'I o0 OB4.04-01-20.00 a 084.04 -01-20.00 Split 4.15 Ac - Rail 4 0 0 N O O 0 4.52 Ac. Rt.1966 57.43 O �� \ Sm—\&—X ,� .: 5665 �. Op\\\....; �.�'. E EAS �- EMENT 60.01 Ac.(c) .. , ;:/ ,, r7v '� % TAX 64.04-02-21.00 21 EXISTING LOT 21 z. 1 Ac. co C4 Cb 2.19 Ac. 084.04-02-20.00 3.26 Ac. / 5636 .ZQ TAX MAP NO. 84.04 EXHIBIT T TRT T SCALE.�!—=' ' PUTT SNOWING gOANp SLOPE EASEMENT - TO BE VACATED 4 �, BY ca BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA PREPARED BY.' ROANOKE COUNTY DEPARTMENT OFCOMMUN17 YDEVELOPMENT DATE, $-30-2006 { AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 2006 ORDINANCE 062706-10 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $14,816 by Ordinance 062805-11 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on June 13, 2006; the second reading and public hearing was held on June 27, 2006. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $15,408.64 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2006. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A SPY TEST : Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Joseph Sgroi, Director, Human Resources Ragena Jordan, Human Resources 2