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HomeMy WebLinkAbout11/14/2006 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 14, 2006 RESOLUTION 111406-1 ACCEPTING FOR PUBLICATION AND CONCEPTUAL PHASE CONSIDERATION OF THE UNSOLICITED PROPOSAL FROM FIRST CHOICE PUBLIC PRIVATE PARTNERS FOR THE DEVELOPMENT OF A NEW MULTI -GENERATIONAL RECREATION CENTER UNDER THE PUBLIC-PRIVATE EDUCATION FACILITIES AND INFRASTRUCTURE ACT OF 2002 WHEREAS, the Public -Private Education Facilities and Infrastructure Act of 2002 (PPEA) allows Roanoke County to create a public-private partnership to develop projects for public use; and WHEREAS, by Resolution 051303-4, the Board of Supervisors of Roanoke County adopted procedures for the implementation of the PPEA by Roanoke County which were amended by Resolution 092606-2.c; and WHEREAS First Choice Public Private Partners has submitted an unsolicited proposal under the provisions of the PPEA to construct a multi -generational recreation center for Roanoke County; and WHEREAS, the County Administrator has received the unsolicited proposal and has recommended to the Board of Supervisors this unsolicited proposal be formally accepted for review. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is a public need for a multi -generational recreation center for Roanoke County. 2. That it chooses to accept the First Choice Public Private Partners' unsolicited proposal for publication and conceptual phase consideration. 3. That it will proceed to use procedures developed that are consistent with procurement of other than professional services through "competitive negotiation", since doing so is likely to be advantageous to the County and the public based upon either (1) the probable scope, complexity or urgency of need, or (2) the risk sharing, added value, increase in funding or economic benefit from the project would otherwise not be available. The scope and complexity of the development of a multi -generational recreational center requires an innovative approach, such as competitive negotiation, to the design and construction of a new building to address the recreational needs of the citizens of Roanoke County. The scope and complexity of the development of this project are such that competitive negotiation is necessary. 4. That the County Administrator, or an Assistant County Administrator, is directed to post and publish the required notice thus allowing an opportunity for competing preliminary proposals be submitted. Due to the complexity of the proposed project, the holiday season and the County's desire to encourage competition, the notice shall state that competing proposals must be submitted on or prior to February 6, 2007, to be considered, rather than the minimum of 45 days allowed by the Commonwealth of Virginia's Public Private Educational Facilities and Infrastructure Act. The County Administrator is also authorized and directed to take such other actions as may be necessary to implement this resolution. On motion of Supervisor Flora to adopt the resolution with an amendment to Item 4 allowing proposals to be submitted on or prior to February 6, 2007, and carried by the following recorded vote: 2 AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A C PY TESTE: )i Q A 6 , � q , Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Dan O'Donnell, Assistant County Administrator Pete Haislip, Director, Parks, Recreation, & Tourism Paul Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 14, 2006 RESOLUTION 111406-2 ENDORSING A GRANT APPLICATION BY THE VIRGINIA MUSEUM OF TRANSPORTATION FOR A TRANSPORTATION ENHANCEMENT PROJECT AND AUTHORIZING THE COUNTY TO ACT AS SPONSOR FOR THIS PROJECT WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from a local government or state agency in order that a Virginia Department of Transportation program for an enhancement project in the City of Roanoke can be reviewed and approved; and, WHEREAS, the Executive Director of the Virginia Museum of Transportation has requested the assistance, support and sponsorship by the County of Roanoke in order to submit a competitive grant proposal to the Virginia Department of Transportation for a project to construct certain improvements and renovations at the Virginia Museum of Transportation; and, WHEREAS, the total project cost and grant request is for $262,300, 80% of which would be grant funds, and the remaining 20% would be local match. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County requests the Commonwealth Transportation Board to approve and establish a transportation enhancement project for certain improvements and renovations to the Virginia Museum of Transportation in the City of Roanoke, Virginia. BE IT FURTHER RESOLVED, that the Board of Supervisors hereby agrees to pay 20 percent of the total cost for planning, design, and construction of this project, and that, if the County of Roanoke subsequently elects to cancel this project the County of Roanoke hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Altizer, Flora, Wray NAYS: None ABSTAIN: Supervisor Church AOPY TESTE: t' ]/?I a 1� � , (111jal) ) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Paul Mahoney, County Attorney 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 14, 2006 RESOLUTION 111406-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 14, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes — October 24, 2006 (Joint Meeting) and October 24, 2006 (Regular Meeting) 2. Confirmation of committee appointments 3. Request to approve holiday schedule for calendar years 2007 and 2008 4. Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2007 5. Request from the schools to accept and appropriate grant funding and reimbursements totaling $3,724.73 6. Request from the Police Department to accept and appropriate funds from three Division of Motor Vehicle grants in the amount of $45,000 7. Request to accept and appropriate an operating grant and a capital grant on behalf of RADAR for Section 5311 Monies 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution with Item J-4 removed for discussion, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None On motion of Supervisor McNamara to adopt Item J-4 with the date of the 2008 organizational meeting amended to January 9, 2008, at 2:00 p.m., and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: & ( '�, AV'0� Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File John Chambliss, Assistant County Attorney Joe Sgroi, Director, Human Resources Rebecca Owens, Director, Finance Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Ray Lavinder, Police Chief Lt. David McMillan, Grant Coordinator 2 ACTION NO. 111406-3.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 14, 2006 AGENDA ITEM: Confirmation of committee appointments SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Economic Development Authority Following a closed meeting held on October 24, 2006, it was the consensus of the Board to make the following appointments: (1) Reappointment of Craig W. Sharp and Allan Robinson, Jr. to serve additional four-year terms that will expire on September 26, 2010; and (2) Appointment of Greg Apostolou to serve the unexpired portion of the four-year term of Neil A. Gallagher, who has resigned. This term will expire on September 26, 2007. Confirmation of these appointments has been placed on the consent agenda. 2. Roanoke Valley Resource Authority The four-year term of Diane D. Hyatt will expire on December 31, 2006. It is the consensus of the Board to reappoint Ms. Hyatt to serve an additional four-year term that will expire on December 31, 2010, and confirmation of this appointment has been added to the consent agenda. 3. Western Virginia Regional Jail Authority The one-year terms of Joseph P. McNamara, elected representative; Richard C. Flora, alternate elected representative; John M. Chambliss, administrative official; and Diane D. Hyatt, alternate administrative official, will expire on December 31, 2006. It is the consensus of the Board to reappoint John M. Chambliss, administrative official, and Diane D. Hyatt, alternate administrative official, to serve additional one-year terms that will expire on December 31, 2007. Confirmation of these appointments has been added to the consent agenda. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Economic Development Authority File Roanoke Valley Resource Authority File Western Virginia Regional Jail Authority File 2 Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Economic Development Authority File Roanoke Valley Resource Authority File Western Virginia Regional Jail Authority File 2 ACTION NO. 111406-3.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 14, 2006 AGENDA ITEM: Request to approve holiday schedule for calendar years 2007 and 2008 SUBMITTED BY: Joe Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board has designated three minor, floating holidays in which the County will be open. These are President's Day, Columbus Day and Veteran's Day. In the past, the Board of Supervisors has designated Columbus Day holiday to be observed on Christmas Eve, December 24, or the day after because it fell within the Christmas work week on a day when citizens' activity is usually slow. We have reviewed the holidays for the next two years, 2007 and 2008. In 2007, Christmas Eve falls on Monday prior to the designated holiday for Christmas on Tuesday. In 2008, Christmas falls on Thursday (please refer to the calendar examples outlined below). Within the current year, there was no change because Christmas Day falls on a Monday. 2007 SUN MON TUE WED THU FRI SAT Christmas Eve Christmas Christmas Day after Christmas 2008 SUN MON TUE WED THU FRI SAT Christmas Day after Christmas Below are the recommended holidays for 2007 and 2008: Holiday New Year's Day Martin Luther King Day President's Day* Memorial Day Independence Day Labor Day Columbus Day** Veterans' Day*** Thanksgiving Day Day after Thanksgiving Day before Christmas Christmas Day Day after Christmas 2007 Monday, January 1 Monday, January 15 Monday, February 19 Monday, May 28 Wednesday, July 4 Monday, September 3 December 24, 2007 Sunday, November 11 Thursday, November 22 Friday, November 23 Monday, December 24 Tuesday, December 25 N/A *Floating holiday — County offices remain open 2008 Tuesday, January 1 Monday, January 21 Monday, February 18 Monday, May 26 Friday, July 4 Monday, September 1 December 26, 2008 Tuesday, November 11 Thursday, November 27 Friday, November 28 N/A Thursday, December 25 Friday, December 26 **Floating holiday. It is recommended that the Columbus Day floating holiday be moved and designated on the dates indicated in December. ***Floating holiday — Veterans' Day falls on Sunday in 2007 and will be recognized on Monday per the Roanoke County Employee Handbook, Chapter 4, Section 4, which says, "When a holiday falls on a Saturday, the Friday before the holiday will be observed. When a holiday falls on a Sunday, the Monday following the holiday will be observed." FISCAL IMPACT: None ALTERNATIVES: 1. Approve the holiday schedule for calendar years 2007 and 2008 as outlined above. 2. Do not approve the holiday schedule as outlined above. STAFF RECOMMENDATION: Staff recommends approving the holiday schedule for calendar years 2007 and 2008 as outlined above. This includes the recommendation that the Columbus Day floating holiday be observed on Monday, December 24, 2007 and Friday, December 26, 2008 in each of the said years. This recommendation is based upon information provided by a survey of departments that provide services to the public. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Joe Sgroi, Director, Human Resources Anita Hassell, Assistant Director, Human Resources Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Joe Sgroi, Director, Human Resources Anita Hassell, Assistant Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 14, 2006 RESOLUTION 111406-3.c ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2007 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 2007, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless otherwise advertised. Tuesday, January 9, 2007 at 3 pm Tuesday, January 23, 2007 at 3 pm and 7 pm Tuesday, February 13, 2007 at 3 pm Tuesday, February 27, 2007 at 3 pm and 7 pm Tuesday, March 13, 2007 at 3 pm Tuesday, March 27, 2007 at 3 pm and 7 pm Tuesday, April 10, 2007 at 3 pm Tuesday, April 24, 2007 at 3 pm and 7 pm Tuesday, May 8, 2007 at 3 pm Tuesday, May 22, 2007 at 3 pm and 7 pm Tuesday, June 12, 2007 at 3 pm Tuesday, June 26, 2007 at 3 pm and 7 pm Tuesday, July 10, 2007 at 3 pm Tuesday, July 24, 2007 at 3 pm and 7 pm Tuesday, August 14, 2007 at 3 pm Tuesday, August 28, 2007 at 3 pm and 7 pm Tuesday, September 11, 2007 at 3 pm Tuesday, September 25, 2007 at 3 pm and 7 pm Tuesday, October 9, 2007 at 3 pm Tuesday, October 23, 2007 at 3 pm and 7 pm Tuesday, November 13, 2007 at 3 pm and 7 pm Tuesday, December 4, 2007 at 3 pm Tuesday, December 18, 2007 at 3 pm and 7 pm 2. That the organizational meeting for 2008 shall be held on Wednesday, January 9, 2008 at 2:00 p.m. On motion of Supervisor McNamara to adopt the resolution with the date of the 2008 organizational meeting amended to January 9, 2008, at 2:00 p.m., and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora, Wray NAYS: None A COPY TESTE: Lah'i�IL').) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney 2 ACTION NO. 111406-3.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 14, 2006 AGENDA ITEM: Request from the schools to accept and appropriate grant funding and reimbursements totaling $3,724.73 APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following funds: 1. The school system received a grant from the Allstate Foundation to support the continuation of a partnership with the Roanoke County Police Department, Allstate Insurance and the Allstate Foundation. The grant will support the continuation of the Partnering for the Privilege Safe Teen Driving program initiated in 2006 to improve safe driving habits for teen drivers. The grant award is in the amount of $1,500. 2. Roanoke County Schools will receive excess reimbursements form the Universal Service Fund (E -Rate) Program in the amount of $2,224.73. The funds will be used to supplement the instructional technology equipment budgets by purchasing classroom instructional equipment. FISCAL IMPACT: The Driver Education budget will be increased by $1,500. The Technology Instructional Equipment budget will be increased by $2,224.73 ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funding and reimbursements in the amount of $3,724.73. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance Pa Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance Pa ACTION NO. 111406-3.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 14, 2006 AGENDA ITEM: Request from the Police Department to accept and appropriate funds from three Division of Motor Vehicle grants in the amount of $45,000 SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following three grants from the Division of Motor Vehicles have been awarded to the Roanoke County Police Department: • Grant in the amount of $20,000 that will be used to support the Roanoke County Police Department's efforts in reducing DUI related crashes by conducting DUI check points throughout the year. This grant requires a 20% in-kind match. • Grant in the amount of $15,000 that will be used to purchase RADAR units to increase our RADAR activity in "Operation Daily Watch" program. This grant requires a 20% in- kind match. • Grant in the amount of $10,000 that will be used to continue the "Regional Crash Team" to assist when dealing with fatal crashes in the Roanoke Valley. This grant requires a 20% in-kind match. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of three Division of Motor Vehicle grants in the amount of $45,000. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File Ray Lavinder, Chief of Police Lt. David McMillan, Grant Coordinator Rebecca Owens, Director, Finance K Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File Ray Lavinder, Chief of Police Lt. David McMillan, Grant Coordinator Rebecca Owens, Director, Finance K ACTION NO. 111406-3.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 14, 2006 AGENDA ITEM: Request to accept and appropriate an operating grant and a capital grant on behalf of RADAR for Section 5311 Monies SUBMITTED BY: John M. Chambliss, Jr. Asst. County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Transportation Services (RADAR), who operates the CORTRAN program on behalf of Roanoke County, has been advised by the Commonwealth of Virginia's Department of Rail and Public Transportation that they will receive $39,263 in Section 5311 operating monies which is used to offset operating costs for the CORTRAN program in the rural areas of Roanoke County or other areas served by RADAR. RADAR monitors their requests for service and offsets our operating expenses for qualified rides provided by the program. The State also advised that a capital grant of $42,105 ($40,000 state share plus $2,105 local match) was approved for a replacement van lift, of which RADAR will pay the required $2,105 match. This capital equipment and the operating monies assist our passengers and reduce the net cost of our CORTRAN program. FISCAL IMPACT: No new local monies are required for these grants. The operating money for our CORTRAN program are offset by the 5311 grant operating monies and RADAR will provide the local match for the capital equipment grant. STAFF RECOMMENDATION: Staff recommends acceptance and approval of these grants and the appropriation of the monies so that they may be used by RADAR. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance P� Yes No Absent Mr. McNamara ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Flora ® ❑ ❑ Mr. Wray ® ❑ ❑ cc: File John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance P� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 14, 2006 RESOLUTION 111406-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor Church A COPY TESTE: - k".117ho ) I . �. Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 14, 2006 ORDINANCE 111406-5 GRANTING A SPECIAL USE PERMIT FOR THE CONSTRUCTION OF A MINI -WAREHOUSE FACILITY ON 14.559 ACRES LOCATED AT 5627 WILLIAMSON ROAD AND FLORIST ROAD (TAX MAP NOS. 38.10-7-25; 38.10-7-38; 38.10-7-39) HOLLINS MAGISTERIAL DISTRICT, UPON THE PETITION OF WAYNE FRALIN WHEREAS, Wayne Fralin has filed a petition for a special use permit for the construction of a mini -warehouse facility on 14.559 acres located at 5627 Williamson Road (Tax Map Nos. 38.10-7-25; 38.10-7-38; 38.10-7-39) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on September 5, 2006; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on August 22, 2006; the second reading and public hearing on this matter was held on November 14, 2006. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Wayne Fralin for the construction of a mini -warehouse facility on 14.559 acres located at 5627 Williamson Road in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved with the following conditions: (1) The site shall be developed in substantial conformance with the Preliminary Site Plan for Wayne Fralin, Safe Place Storage Units, dated December 22, 2005 and revised through October 16, 2006 and prepared by LMW, P.C., except that aluminum fencing will be utilized instead of wrought iron fencing; and (2) Option 2 shall be utilized to screen stored vehicles from the Bonhill Drive residences, as shown on sheets 4 and 5 of the Preliminary Site Plan for Wayne Fralin, Safe Place Storage Units, dated December 22, 2006 and revised through October 16, 2006 and prepared by LMW, P.C. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, Wray NAYS: None ABSENT: Supervisor Church ABSTAIN: Supervisor McNamara A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development Philip Thompson, Deputy Director, Planning William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 2 i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 14, 2006 ORDINANCE 111406-6 GRANTING A SPECIAL USE PERMIT TO CONSTRUCT 12 TOWNHOUSES IN THE R-2 ZONING DISTRICT ON 1.264 ACRES LOCATED AT THE 8000 BLOCK OF WILLIAMSON ROAD (TAX MAP NOS. 27.08-2-20 AND 27.08-2-21) HOLLINS MAGISTERIAL DISTRICT, UPON THE PETITION OF CHRIS MCMURRY AND COURTESY INVESTMENT GROUP, LLC WHEREAS, Chris McMurry and Courtesy Investment Group, LLC has filed a petition for a special use permit to construct 12 townhouses in the R-2 zoning district located at the 8000 block of Williamson Road (Tax Map Nos. 27.08-2-20 and 27.08-2- 21) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 7, 2006; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 24, 2006; the second reading and public hearing on this matter was held on November 14, 2006. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Chris McMurry and Courtesy Investment Group, LLC to construct 12 townhouses in the R-2 zoning district located at the 8000 block of Williamson Road in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved with the following conditions: (1) Substantial conformance with the submitted conceptual plans dated 11/1/06 and prepared by McMurry Surveyors, Inc. to include the following: Type A landscaping shall be installed at the northern property boundaries (bounding parcel #27.08-2-30 and parcel #27.08-2-29); on the eastern property boundary, a Type A buffer shall be installed along the eastern boundary (bounding parcel #27.08-2-22) except at Lot #8 on the conceptual plan, where a modified Type A landscape buffer shall be installed where width requirements will be a minimum of 10 feet. (2) Light poles shall be downward -facing, limited to a maximum height of 10 feet, and shall be of a style that conforms to the Williamson Road Hollins Village Masterplan Design Guidelines. (3) Signs adjacent to Williamson Road shall be limited to one (1) monument - type sign. (4) The townhouse groups shall incorporate staggered front and rear setbacks so that no single group contains more than two (2) units with like front and rear setbacks. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors McNamara, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor Church A PY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development Philip Thompson, Deputy Director, Planning William Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 3