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Home My WebLink About1/14/1992 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JAMES E. ROBERTSON FOR TWENTY-FIVE YEARS AND NINE MONTHS OF SERVICES TO ROANOKE COUNTY WHEREAS, James E. Robertson was first employed in April, 1966, as a Deputy Sheriff in the Sheriff's Department; and WHEREAS, James E. Robertson has served as a Sergeant, Lieutenant, Captain of the Uniform Division, Captain of the Detectives, Narcotics Division, Youth and Family Services, and became Chief Deputy in 1984; and WHEREAS, James E. Robertson has enriched the community by participating in organizations such as the American Cancer Society, American Heart Association, Board of Directors of Retarded Citizens, Airport Lions Breakfast Club, and National Safety Council; and WHEREAS, James E. Robertson received an award from the Federal Law Enforcement Association for his participation and monitoring of seminars; and WHEREAS, James E. Robertson was one of the first SWAT Team members and the first radar instructor for the Sheriff's Department; and WHEREAS, James E. Robertson, throughout his employment a 13 with Roanoke County, has shown dedication and commitment to improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JAMES E. ROBERTSON for twenty-five years and nine months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gerald S. Holt, Sheriff D. Keith Cook, Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES E. GREER FOR TWENTY-SIX YEARS AND TWO MONTHS OF SERVICES TO ROANOKE COUNTY WHEREAS, Charles E. Greer was first employed in November, 1965, as a Deputy Sheriff in the Sheriff's Department; and WHEREAS, Charles E. Greer has also served as a Sergeant, Court Bailiff, Lieutenant and as Captain; and WHEREAS, Charles E. Greer received the first Police Traffic Award from the Roanoke Valley Safety Council in 1970; and WHEREAS, Charles E. Greer, throughout his employment with Roanoke County, has shown dedication and commitment to improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES E. GREER for twenty-five years and two months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Gerald S. Holt, Sheriff D. Keith Cook, Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-3 OF APPRECIATION TO CAVE SPRING VOLUNTEER FIRE DEPARTMENT FOR SERVICE & DEDICATION UPON ITS 50TH ANNIVERSARY WHEREAS, Roanoke County Volunteer Fire Department Company 3, Cave Spring, was founded in 1942; and WHEREAS, the Cave Spring Volunteer Fire Department has provided protection for the residents of Southwest County for 50 years, responding to calls for all types of emergency situations; and WHEREAS, the Cave Spring Volunteer Fire Department is celebrating its Golden Anniversary on January 18, 1992, in recognition of half a century of service to Roanoke County. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of the citizens of the Cave Spring area, does hereby extend its gratitude and appreciation to the many volunteers of the CAVE SPRING VOLUNTEER FIRE DEPARTMENT for their service and dedication to public safety in Roanoke County; and FURTHER, BE IT RESOLVED, that the Board of Supervisors extends its congratulations to the Cave Spring Volunteer Fire Department on the occasion of its 50th anniversary. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: mom.., Mary H. AtIen, Clerk Roanoke County Board of Supervisors cc: File T. C. Fuqua, Chief, Fire & Rescue MEETING DATE: AGENDA ITEM: ACTION # A-11492-5 ITEM NUMBER 2 — January 14, 1992 Acceptance of Grant of $42,947 and Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Schools Adult Education Department has been contracted by the Virginia Department of Education to conduct a two-day conference for the purpose of allowing Southwest Virginia attenders the opportunity to hear presenters share findings, ideas, and programs that may be replicable in the localities. The conference will focus on adult literacy with topics directed at instruction and organization of adult literacy and basic skills classes, volunteer literacy programs, and parent and child education or intergenerational literacy; and management skills for adult education administrators and program planners, and volunteer tutor trainers. The contract includes a grant of $42,947.00 to fund costs associated with organizing and directing the conference, presenters' fees, lodging and meals for participants, and other miscellaneous costs. FISCAL IMPACT: None. 100 percent state funded with no county matching funds required. Revenue would be recorded to reflect $42,947.00 in the School Grant Fund. Expenditures would also be recorded. STAFF RECOMMENDATION: Staff recommends acceptance of the grant totaling $42,947.00 and appropriation of said amount to the School Grant Fund. Garland Kidd, Director of Vocational & Adult Education Approved (X) Denied ( ) Received ( ) Referred ( ) To ( ) /1 Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy X Kohinke �— Johnson �— Minnix X Nickens X cc: File Diane Hyatt, Director, Finance Dr. Bayes Wilson, Superintendent, Roanoke County Schools FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA, MEETING IN REGULAR SESSION AT 7 P.M. ON DECEMBER 12, 1991 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL GRANT FUND FOR AN ADULT BASIC EDUCATION DISSEMINATION INSTITUTE 1992 CONTRACT WHEREAS, the Roanoke County Schools Adult Education Department has been awarded a contract by the Virginia Department of Education to direct an Adult Basic Education Dissemination Institute, 1992, focusing on adult literacy, and WHEREAS, the contract includes a grant of $42,947 to fund costs associated with staff time, presenters' fees, lodging and meals, and other miscellaneous costs; BE IT RESOLVED that the County School Board of Roanoke County, on motion of Barbara B. Chewning and duly seconded, requests an appropriation of $42,947 by the Board of Supervisors of Roanoke County to the School Grant Fund. Adopted on the following recorded vote: AYES: Paul G. Black, Maurice L. Mitchell, Charlsie S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TESTS: _ c: Mrs. Diane Hyatt, Director of Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-6 AUTHORIZING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA TAX ANTICIPATION NOTES, SERIES 1992 IN THE MAXIMUM AMOUNT OF $10,000,000 WHEREAS, Section 15.1-227.30 of the Code of Virginia of 19501 as amended ("Virginia Code"), authorizes the Board of Supervisors of the County of Roanoke, Virginia ("County") to borrow money in anticipation of the collection of taxes and revenues for the current year; and WHEREAS, the Board of Supervisors has determined that it is necessary and expedient to borrow a maximum of $10,000,000 on behalf of the County and to issue its notes therefor ("Notes") in anticipation of the collection of taxes and revenues of the County; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Authorization of Notes. The Board of Supervisors hereby determines that it is advisable to issue and sell the Notes in the maximum amount of $10,000,000. The issuance and sale of the Notes are hereby authorized. Pursuant to Section 15.1-227.2 of the Virginia Code, the Board of Supervisors elects to issue the Notes under the provisions of the Public Finance Act of 1991. 2. Form and Details of Notes; -Sale of Notes. The Notes shall be issued in fully registered form, without coupons, in substantially the form attached hereto as Exhibit A. The Notes shall be dated as of the date of their issuance and delivery, shall 1 E be issued in denominations of $100,000 each or whole multiples of $5,000 in excess of $100,000 and shall be numbered N-1 and upward, sequentially. The Treasurer of the County is authorized and directed to accept a proposal for the purchase and sale of the Notes upon such terms and conditions and at such price as he shall determine to be in the best interests of the County, provided that (i) the aggregate principal amount of the Notes shall not exceed $10,000,000; (ii) the net interest cost of the Notes shall not exceed 9%; (iii) the purchase price for the Notes shall not be less than 97% of par; and (iv) the Notes shall mature not later than one year from their date. The Notes will not be subject to redemption before their maturity. 3. Execution of Notes. The Treasurer of the County is hereby authorized and directed to execute the Notes, and the County Administrator is hereby authorized to affix or imprint the seal of the County on the Notes and to attest the same. The form of execution, imprinting of the seal and attestation may be by facsimile; provided, however, if the signatures of the Treasurer and County Administrator are both by facsimile, the Notes shall not be valid until authenticated by the manual signature of the Note Registrar. 4. Pledge of Taxes. The Board of Supervisors hereby pledges to the payment of principal of and interest on the Notes when due the taxes and other revenues available to the County for the current year. 5. Note Registrar. Crestar Bank, Richmond, Virginia E is appointed Note Registrar and Paying Agent for the Notes. 6. Non -Arbitrage Certificate and Tax Covenants. The Board of Supervisors agrees that the proceeds from the issuance and sale of the Notes will be invested and expended as set forth in the Non -Arbitrage Certificate and Tax Covenants of the County to be delivered at the time of the issuance and delivery of the Notes and that the County will comply with such covenants as may be necessary in order to comply with the provisions of the Internal Revenue Code of 1986, as amended ("Code") including the provisions of Section 148 of the Code and applicable regulations relating to "arbitrage bonds, 11 and with the other covenants and representations contained therein. The County Administrator, the Treasurer and the Chairman of the Board of Supervisors, or any of them, are authorized and directed to execute a Non -Arbitrage Certificate and Tax Covenants setting forth the expected use and investment of the proceeds of the Notes. 7. Disclosure Documents. The Treasurer of the County and the County Administrator, and such officers and agents of the County as either of them may designate, are authorized and directed to prepare, execute, distribute, publish and deliver an appropriate offering memorandum and request for proposals for the purchase of the Notes or such other disclosure or offering documents as may be necessary to expedite the sale of the Notes and all such actions previously taken are ratified and confirmed. 8. Further Actions. The County Administrator, the Treasurer and such officers and agents of the County as either of f c them may designate are authorized and directed to take such further action as may be necessary or convenient in connection with the issuance, sale and delivery of the Notes and all actions previously taken by such officers and agents in connection therewith are ratified and confirmed. 9. Filincr of Resolution. The appropriate officers and agents of the County are authorized and directed to immediately cause a certified copy of this Resolution, setting forth the Form and details of the Notes, to be filed with the Circuit Court of the County pursuant to Section 15.1-227.9 of the Virginia code. 10. Effective Date. This Resolution shall take effect immediately. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: ma-tt," A/ Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Diane D. Hyatt, Director, Finance Alfred C. Anderson, Treasurer Reta R. Busher, Director, Management & Budget Paul M. Mahoney, County Attorney 4 ACTION NO. A-11492-7 ITEM NUMBER —D " 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1992 AGENDA ITEM: 1992 Appointment of Board Members to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of the proposed 1992 Board Appointments to Committees, Commissions and Boards. Vacant positions are also listed. At this time the Board needs to make the necessary appointments. Listed below is information about several of the Committees. Supervisor Kohinke has requested to serve on the Fifth Planning District Commission and the Audit Committee. The Chairman of the Board automatically serves on several committees. Fifth Planning—District Commission Former Supervisor Robers was appointed to the Commission as an elected official and is no longer allowed to be a member (See attached letter). The current three-year term would expire June 30, 1992. Liaison to the Virginia Association of Counties This was a new position last year. VACo requested that a member of the Board of Supervisors serve as the liaison and former Board Chairman Steve McGraw filled that position. See the attached letter. Roanoke Regional Airport Commission Former Supervisor Richard Robers is serving a four-year term that will expire February 10, 1995. By tradition, members of the Board of Supervisors serve on this commission. -1..3 Liaison to the Blue Ridge Region Former Supervisor Steve McGraw serves as the liaison to this group. The position is filled by recommendation of the Board of Supervisors and appointment by the Blue Ridge Region Board of Directors. The liaison does not have to be a members of the Board of Supervisors. Clerk of Circuit Court Steve McGraw has requested that the Board recommend that he continue in this capacity. Roanoke County Resource Authority The terms of Richard Robers and Steven McGraw expired on December 31, 1991. The Roanoke County Resource Authority will be abolished when the Roanoke Valley Resource Authority becomes active. However, County staff advises that the Authority may need to take action in the near future and it is recommended that Supervisors Minnix and Kohinke be appointed until the Valley Authority begins to transact business. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve the necessary appointments for calendar year 1992. Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C. Ni_kans SEF. ATTACHED FOR MOTTON cc: File Committee Book Assignment List for Supervisors VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x MOTION BY HCN AS FOLLOWS: FIFTH PLANNING DISTRICT COMMISSION HCN NOMINATED EGK TO UNEXPIRED TERM EXPIRING 6/30/92 LIAISON TO THE VIRGINIA ASSOCIATION OF COUNTIES HCN NOMINATED LBE ROANOKE REGIONAL AIRPORT COMMISSION HCN NOMINATED HOM TO UNEXPIRED TERM EXPIRING 2/10/95 LIAISON TO BLUE RIDGE COMMISSION HCN NOMINATED SAM ROANOKE COUNTY RESOURCE AUTHORITY HCN NOMINATED EGK AND HOM TO FOUR YEAR TERMS EXPIRING 12/31/95 AUDIT COMMITTEE HCN NOMINATED EGK TO REPLACE OUTGOING BOARD MEMBER LIAISON TO THE CLEAN VALLEY COUNCIL HCN NOMINATED HOM AT LBE'S SUGGESTION SINCE CHAIRMAN ASSUMES OTHER RESPONSIBILITIES Carried by the following vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS 1992 LEE B. EDDY -- Fifth Planning District Commission (3 -year term expires 6/30/93) -- Liaison to the Virginia Association of Counties -- Recycling Advisory Committee -- Roanoke County Resource Authority (4 -year term expires 12/31/93) -- State Emergency Services Committee (As Chairman) -- Roanoke Valley Economic Development Partnership (As Chairman) EDWARD G. ROHINRE -- Audit Committee -- Fifth Planning District Commission (3 -year term expires 6/30/92) -- Roanoke County Resource Authority (4 -year term expires 12/31/95) BOB L. JOHNSON -- Audit Committee -- Roanoke County Resource Authority (4 -year term expires 12/31/93) -- Roanoke Regional Airport Commission (4 -year term expires 2/10/94) H. ODELL MINNIB -- Clean Valley Council (2 -year term expires 6/30/93) -- Roanoke County Resource Authority (4 -year term expires 12/31/95) -- Roanoke Regional Airport Commission (4 -year term expires 2/10/95) DR. HARRY C. NICRENS -- Cablevision Committee -- Court Community Corrections Policy Board (3 -year term expires 12/31/94) -- Roanoke County Resource Authority (4 -year term expires 12/31/93) -- Social Services Board (4 -year term expires 12/31/93) ACTION # A-11492-8 ITEM NUMBER :)— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1992 AGENDA ITEM: Request for Commitment to Replace a CORTRAN Vehicle in January 1993 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The County's transportation system (CORTRAN) was started in 1985 for the purpose of providing a means of travel for elderly and handicapped citizens. The service is contracted through Unified Human Services Transportation System, Inc. Service is provided from 9:00 AM - 4:00 PM, Monday through Friday. Each qualifying citizen is allowed two one-way trips per day. Current ridership averages 400-500 trips per month. The 1991-92 budget includes $70,200 for this service. SUMMARY OF INFORMATION: As a part of this arrangement, the County provides CORTRAN with two vans through a lease arrangement at a rate of $200 each per month. Useful life of the vehicles has been four to five years. One of the vehicles, a 1987 Chevrolet Astro mini -van, now has over 122,000 miles and should soon be replaced. As in the past, we are eligible, through CORTRAN, for a Department of Transportation grant to replace the van. In this case, the amount of the grant is $20,000, the estimated cost of the vehicle, with the County being required to provide a 20% match of $4,000. Under such an arrangement, the van becomes the property of the County and is then leased back to CORTRAN for $200 per month or $2,400 annually. During the useful life of the vehicle, the County would receive more than its initial investment through lease payments. 1 If we wish to continue to provide this service, we must maintain safe, reliable equipment and this arrangement allows us to purchase the vehicle at essentially no cost. If the Board wishes to take advantage of this opportunity, a commitment needs to be made by mid-January 1992. However, the delivery of the vehicle and payment of the match would not take place until January 1993. The old vehicle will be declared surplus County property and disposed of at the time of replacement. FISCAL IMPACT• Funds are available in the current year's operating budget to cover the $4,000 match. Since the funds will not be paid out before June 30, 1992, the $4,000 will be rolled into the next fiscal year's budget. STAFF RECOMMENDATION: In view of the fact that the vehicle to be replaced will have in excess of 160,000 miles by January 1993, and in light of the very favorable financial arrangement, it is recommended that a commitment be made for the purchase. SUBMITTED BY: APPROVED: Don C. Myers; Elmer C. Hodge Assistant County Administrator County Administrator ----------------------------------------------------------------- Approved (x ) Denied ( ) Received ( ) Referred to ACTION VOTE Motion by: H. Odell Minnix to approve Eddy Johnson Kohinke Minnix Nickens cc: File Don C. Myers, Assistant County Administrator Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget 2 No Yes Abs ACTION NO. A-11492-9 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1992 AGENDA ITEM: Authorization for 60 Day Extension to Continue Negotiations with Montgomery County and CIty of Salem regarding Membership in the Roanoke Valley Resource Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: There have been several meetings with the City of Salem and Montgomery County officials regarding their possible membership in the Roanoke Valley Resource Authority. One of the issues that has been included in the negotiations is a request from both localities that they be exempt from liability for the existing landfill when it is closed. Roanoke City, Roanoke County and the Town of Vinton are agreeable to this request since they are not participating members of the current landfill. Due to the Christmas holidays, staff has not been able to conclude negotiations. We are therefore requesting authorization to continue negotiations for 60 days to March 24, 1992. STAFF RECOMMENDATION: Staff requests authorization to extend negotiations with Montgomery County and the City of Salem for 60 days to March 24, 1992. The City of Roanoke and Town of Vinton are making similar requests of their governing bodies. (I � L 4 Elmer C. Hodg County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C. Nickens motion to approve VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File John Hubbard, Assistant County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 ORDINANCE 11492-10 AUTHORIZING THE LEASE OF REAL ESTATE FOR USE AS A TEMPORARY LEAF COLLECTION AND DISPOSAL SITE FROM BURADO IV BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading concerning the lease of a temporary leaf disposal site (Tract "A" of the "Criss Industrial Park," Tax Map No. 87.14-3-2.2) was held on December 17, 1991. The second reading on this matter was held on January 14, 1992. 2. That it is in the County's best interests to lease this property from Burado IV in order to facilitate leaf collection and disposal for a period of three (3) months for the rental sum of One Thousand Dollars ($1,000) per month. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Paul M. Mahoney, County Attorney Gardner W. Smith, Director, General Services AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for January 14, 1992, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Request for approval of Bingo Permit for the Vinton Moose Lodge 1121. 2. Acceptance of Water and Sanitary Sewer Facilities serving Waterford, Section 3. 3. Acceptance of Sanitary Sewer Facilities serving Edinburgh Greens Addition. 4. Request for Acceptance of Mallard Lake Drive and the southern portion of Mallard Lake Court into the VDOT Secondary System. 5. Request for Acceptance of Louise Circle into the VDOT Secondary System. 6. Acceptance of Water and Sanitary Sewer Facilities Serving Glade Hill Estates, Section 2. 7. Resolutions of Appreciation upon the Retirement of George Garretson, Library Director and Sarah Yeager, Social Services Department. 8. Resolution of Appreciation to W. Darnall and Claiborne Vinyard for their Donation of 45 Acres of Park Land. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Cliff Craig, Director, Utilities Arnold Covey, Director, Engineering & Inspections Steve Carpenter, Director, Parks & Recreation D. Keith Cook, Director, Human Resources ACTION NO. A -11492-11.a ITEM NUMBER 0"- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1992 AGENDA ITEM: Request for approval of a Bingo Permit for calendar year 1992 - Vinton Moose Lodge 1121 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Vinton Moose Lodge 1121 has requested a permit to hold Bingo games in Roanoke County for calendar year 1992 on the dates listed on the application. The application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The organization has paid the $25.00 fee STAFF RECOMMENDATION: It is recommended that the application for a Bingo Permit for calendar year 1992 be approved. Mary H. Allen Clerk to the Board Elmer C. Hodge County Administrator -------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Rnh T- Tnhn--,nn No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seq. of the criminal statuted of the Virginia Code, and by Section 4-86 et. sec. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the yawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR? (check one) RAFFLE PERMIT BINGO GAMES l,---' Name of Organization 3-,^ n)n,:,n,_ Street Address Mailing Address �) . 1n -in l L 2 City, State, Zip Code Purpose and Type of Organization —r When was the organization founded? 1 9(, 1 Roanoke County meeting place? �Z 1 , Ash Has organization been in existence in Roanoke County for two con- tinuous years?" YES NO Is the organization non-profit? YES �1'l NO Indicate Federal Identification Number Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: tV'e, Vice-President%��1 Address: Address:l�'� Secretary: 1�,�,�� 1-e- �;L.��, Treasurer: 71, ILkk Address: '� ,a rn\p'�� t �,e, �'. eL Address: -(4- Member authorized to be resa_onsible for tions: Name �) Q ( ( i Z til Home Address (o'3 2 -q Bus. Phone '1'J<, - Raffle or Bingo opera- A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Phone j ? o i, Specific location where-R&4f1t=Qk Bingo Game is to be conducted. <-I l 1:_) GN --,1 � sl-. Au e U i , , V � _ l.r. 14 4 RAFFLES: Date of Drawing Time of Drawing BINGO: Days of Week & Hours of Activity: �1 Sunday -� Monday Tuesday Wednesday Thursday Friday Saturday From (,a Pry-) Tom Fx om L V Rn To j L Y}, From To From To From To From To From To OA J-1 State specifically how the proceeds from the Bingo/Raffle will be used.- List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. t�'� "l ..� ��/ i � s�-L Yv-w.•+`,�-i �Y• � � ��-�✓l� (Z 1�• V � � ` +U Y1y �.� � �'(�..1'. 1 C�1-� � � J!,► ` vv�^/L � Jl rt[�� `\ �,�✓s '. �� h.�wy.p� 1 .i� � vLc� l'n�0 `i''�1w> C��1� \ F�w�,i� � i� i l3�'Z 3 0 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: �il�:�� ► Z 1 Address: County Raa,��_ State, �Zip-,141 ')9 Is the building owned by a 501-C non-profit organization? �4 Seating capacity for each location: Parking spaces for each location: 'Hoo ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 9'2, )57."'' 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica' tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? 3. Does your organization understand that it must maintain and file complete records of receipts .and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? y49-” 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? 4 it 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the 'first day of November of each calendar year for which a per- mit has been issued? U2-2 6. Does your -organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter?� 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that'the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter &, Title 18.2 of the Code of Virginia? 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? - 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? � 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? L> 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? cil�_A 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony?SV_-A A 0 "'.7— / 14. Has your organization attached a complete list of its member- ship to this application form? 15. Has your organization attached a copy of its bylaws to this application form? C4.2 -- 16. ,c,• 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? i If yes, state whether exemption is for real, perso al property, or both and identify exempt property. 17. State the specific type and purpose of the organization. F'0"7 e z na 7;� t� ;2� v �' \\ rr A...� \ P�- �^:1'^�`nTnv--..T 18. Is this organization incorporated in Virginia? L, If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? rV (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value C s -- ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on 518.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is dlso required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audita 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress,, and only at such locations and at such times as are specified in this application?. 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 7""" 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? L 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service?, (Certificate must be attached.) —rte 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? hyo 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? "I a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. C. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. . * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: ame e w -% h-, Title k 3 Z -\-k iyW ►w��\ �) v) _ SA1�,.�y A ), 91 3 Subscribed and sworn before me, this -A % day of My commission expires: 19 RETURN THIS COMPLETED APPLICATION TO: Home Address 19 g� ata r Notay Public COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 3 3 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commis inner -3-7 Aevenas,,,-., The above application is not approved. Date Commissioner of the Revenue 9 s ACTION # A -11492-11.b ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1992 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Waterford, Section 3 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Waterford, Section 3, Strauss Construction Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden and Associates entitled Waterford, Section 3 dated April 26, 1991, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the water and sanitary sewer construction is $26,000 and $18,000 respectively. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving Waterford, Section 3 along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: OQ� rz Clifford Cig, P.E. re or Utility Di APPROVED: n Elmer C. Hodge County Administrator s -a ACTION VOTE Approved ( Motion by: Bob L. Johnson No Yes Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x to Minnix x Nickens x cc: File Cliff Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections Abs d \" p ca .�� '' � � • r ton — q tarcrc. - Biu: r. .a��✓,v� VICINITY TAX #26.16-2-17 PROPERTY OF ALICE P. CALLOWAY D.B. 217, PG. 300 ZONED RE L4 NORTH U.B. 819, PG. 444 ZONED RE r— q* —7C / U 27 ANNA `, •t i C` S �� 11,`t�,,4�, . ,�� h�� s „ 61P4ti� �! E►.SE`"CprVE �y � � 'Il� .� " = I •i. e t• 1 A OySpM � �� ;, � �,► OD I PoC 1s+ 25 �y sE°` ��°aa� ��t �1 f. "�' �• wo Mrd 24A / r N� �� of til 1`s` -s � PP 25 i 26 ? —9 11 'f '! 28 Z9�Y`' 30 -23 1 ter i ws • tr,+1' � 1 a•►�^ t�� ••� ; 1 � I�+ � �g t• , r J At X.1595 r.Y At ` 21 tA" .:� �.��vo ! I��yt a�N• I Myq �rM G►j. 9r1'G1 A.T ." �•'t• 20 4,6 d +, 1 1 .i�. , S 1 •• f'•1•'+i 19 _77- Z 4TAP t. ,.tt. N; I i NEN ii MN (4lAAAptf) ~ s t•' •0..1 . � :v. TION #2 �'� \ +, r� '3 0' •i1'tNEW 15• ✓�/J\ '�o\R�i; $ /Ay�t't *• EXIST, M.H. \ • EEERFORO- 4 TOP: 1120.11 EASEMENT 2, PG. 166, INV. 111393 EX�W- SANITARY . SE :ER •—NA'iRA; aeff 0aq EASEMENT \ `,%B No L. 1ALL TAPS TO EXISTING WATER LIVE \AND i i� t�1y BYNITERROANOKSEWER f. LINE OUNTOUBE MADE DE R ( PARTMENT. CONTRACTOR To ARRANGE TAX #26.16-2-18 IN DVAVCE. WOATWO BUSINESS DAYS REMAINING PROPERTY OF STRAUSS DEVELOPM' 1��. t. • � A •1 if''r EXIST. 15' D.B• 961, PG. 719 DRAINAGE EASEMTD.B. 967, PC. 588 [N_ _-- ZONED R-3 ENGINEERING ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING k 9 WATERFORD, SECTION 3 N ACTION # A -11492-11.c ITEM NUMBER 1-.7-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1992 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Edinburgh Greens Addition COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Edinburgh Greens Addition, Edinburgh Square Foundation, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the Edinburgh Greens Addition along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Lumsden and Associates entitled Edinburgh Greens Addition, dated May 14, 1990, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the sanitary sewer construction is $7,000.00. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the sanitary sewer facilities.serving the Edinburgh Greens Addition along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: C 1 f -f ord— „twlf Utility Director APPROVED: &L ffv.;� c Elmer C. Hodge County Administrator ACTION VOTE Approved ( Motion by: Bob L. Johnson No Denied ( ) Eddy _ Received ( ) Johnson _ Referred Kohinke _ to Minnix _ Nickens cc: File Cliff Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections 3 Yes Abs x x x x x ` \ a1 1III 1� / 1 1 \ O 1 1 1 l it I 1 ' 1 R J---15 NORTH •1 'I� I l 1 I 1 - 41 1/ II 1 1 1 II. w l I r I • 1 1 11 a 2 it 111 1 , / 1 I / ' I A; A / , I / / hi 171 1 11 1 I �� , � l l � i i •„N � I:r / l 1 ij /.L. ,.. , , R1tr1 -i•r.-eta.. ,ewl^� '.,;,_ ��_-/ �� ,/ i � � :�!+` •: � . Vi,µ ',.::'.. • ' 1 I i I.t I r: fl// 7T /nom � .•+• �•.�•• •'Nw :./w.�i� - AIM ;/ BNGD118BRING SEWER FACILITIES FOR EDINBURGH GREEN AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-11.d REQUESTING ACCEPTANCE OF MALLARD LAKE DRIVE AND THE SOUTHERN PORTION OF MALLARD LAKE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Mallard Lake Drive, from its north intersection with Shingle Ridge Road, Secondary Route 934, to its western cul-de-sac, for a distance of 0.29 miles, and Mallard Lake Court, from its north intersection with Mallard Lake Drive to its southern cul-de-sac, for a distance of 0.09 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said roads have heretofore been dedicated by virtue of a certain map\maps known as Mallard Lake Estates, Section 1, Subdivision which map was recorded in Plat Book 13, Page 36, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on December 10,1990, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said drainage easements and a right-of-way for the street. 3. That said roads known as Mallard Lake Drive and Mallard Lake Court and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: 7')') Q� -'Oevl . Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections George Simpson, Assistant Director, Engineering, and copy for Virginia Department of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-li.e REQUESTING ACCEPTANCE OF LOUISE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Louise Circle from the intersection of Malinda Road (Route 1191) to the cul-de-sac for a distance of .062 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as Campbell Hills, Section 3 Subdivision which map was recorded in Plat Book 9, Page 179, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on November 18, 1980 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said drainage easements and a right-of-way for the street. 3. That said road known as Louise Circle and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections George Simpson, Assistant Director, Engineering, and copy for Virginia Department of Transportation ACTION # A -11492-11.f ITEM NUMBER -.7— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1992 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Glade Hill Estates, Section 2 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Glade Hill Estates, Section 2, C and D Builders, Incorporated, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled Glade Hill Estates, Section 2, dated March 7, 1991, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the water and sanitary sewer construction is $10,000 and $26,000 respectively. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving Glade Hill Estates, Section 2 along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: ro Cliff o4rig, P.E. Utility Director APPROVED: i Elmer C. Hodge County Administrator J-4 ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Denied ( ) Eddy x Received ( ) Johnson x Referred Kohinke x to Minnix x Nickens x cc: File Cliff Craig, Director, Utility Arnold Covey, Director, Engineering & Inspections Abs l w � J mf •' 1 ' VklNn7hmp5"llll'l OR �yN1 NS •., D., NORTH CIAO �'FiCS1�c� r�t,o nti p 00 .� kit lu pL AA ao :•��y��\ ilt r `., `,�y+l °pig to ;°y> ��' 's�� y 0 1 � 4 BNGINBBRING ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING GLADE HILL ESTATES, SECTION 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-11.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BARAK M. YEAGER FOR FIFTEEN YEARS AND TEN MONTHS OF SERVICES TO ROANOKE COUNTY WHEREAS, Sarah M. Yeager was first employed in February, 1976, as a Social Worker in the Department of Social Services; and WHEREAS, Sarah M. Yeager, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and WHEREAS, Sarah M. Yeager will continue to support her former clients through volunteer efforts with the Social Services Department. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BARAK M. YEAGER for fifteen years and ten months of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None cc: File A COPY TESTE: Mary H. A len, Clerk Roanoke County Board of Supervisors D. Keith Cook, Director, Human Resources Betty Lucas, Director, Social Services AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-11.g EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GEORGE D. GARRETSON FOR TWENTY YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, George D. Garretson was employed in January, 1972, as Library Director; and WHEREAS, George D. Garretson directed the opening of the Glenvar and Mt. Pleasant branches, the Catawba Book Station, and the Joint Library with Botetourt County, the first such project in the Commonwealth of Virginia; and WHEREAS, George D. Garretson initiated the valleywide library card and was involved in the automation of Roanoke Valley libraries; and WHEREAS, George D. Garretson strongly supported the library literacy efforts; and WHEREAS, George D. Garretson was instrumental in the remodeling of the Headquarters Library and Vinton Branch Library; and WHEREAS, George D. Garretson, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GEORGE D. GARRETSON for twenty years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Zb Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-11.i OF APPRECIATION TO W. DARNALL VINYARD AND CLAIBORNE VINYARD FOR DONATION OF LAND WHEREAS, W. Darnall and Claiborne Vinyard recently donated 45 acres of land to Roanoke County for use as a park; and WHEREAS, this is the second time that Mr. and Mrs. Vinyard have given park land to Roanoke County and this acreage will be added to the original gift, which is known as Vinyard Park; and WHEREAS, Vinyard Park will be used by generations of Vinton and East County residents for pursuing outdoor activities, and will provide countless hours of pleasure and healthy entertainment for the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of all the citizens of Roanoke County, does hereby extend sincere appreciation and gratitude to W. DARNALL VINYARD AND CLAIBORNE VINYARD; and FURTHER, commends them on their concern for the beauty of Roanoke County and the health and well-being of its citizens. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Steve Carpenter, Director, Parks & Recreation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1992 RESOLUTION 11492-12 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H.�Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session