HomeMy WebLinkAbout1/28/1992 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-11.h E%PRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO MARGARET T. REYNOLDS
FOR EIGHTEEN YEARS OF SERVICES TO ROANOKE COUNTY
WHEREAS, Margaret T. Reynolds was first employed in
January, 1974, as an Account Clerk II in the Finance Department;
and
WHEREAS, Margaret T. Reynolds has also served in the
Finance Department and the Delinquent Tax Office on a part-time
basis from July, 1967, through December, 1973; and
WHEREAS, Margaret T. Reynolds, through her employment
with Roanoke County, has been instrumental in improving the quality
of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to MARGARET
T. REYNOLDS for eighteen years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
?.� J/.
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Resolutions of Appreciation File
D. Keith Cook, Director, Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-11.i E%PRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO CARL R. CATRON
FOR TWENTY-TWO YEARS AND NINE MONTHS
OF SERVICES TO ROANOKE COUNTY
WHEREAS, Carl R. Catron was first employed in October,
1968, as a Parks Maintenance Foreman in the Department of Parks &
Recreation; and
WHEREAS, Carl R. Catron, through his employment with
Roanoke County, has been instrumental in improving the quality of
life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to CARL R.
CATRON for twenty-two years and nine months of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H Allen, Clerk
cc: File Roanoke County Board of Supervisors
Resolutions of Appreciation File
D. Keith Cook, Director, Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOEE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-12 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session
0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JANUARY 28, 1992
ORDINANCE 12891-13 AUTHORIZING A USE -NOT -
PROVIDED -FOR PERMIT TO ALLOW EIGHTEEN (18)
CONCERTS LOCATED AT VALLEYPOINTE IN THE
HOLLINS MAGISTERIAL DISTRICT UPON THE
APPLICATION OF THE EASTER SEAL SOCIETY OF
VIRGINIA, INC.
WHEREAS, the first reading of this ordinance was held on
December 17, 1991, and the second reading and public hearing was
held January 28, 1992; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on January 7, 1992; and,
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a use -not -provided -for permit allowing eighteen (18)
summer concerts to be held from early -May until early -September of
1992 on a certain tract of real estate containing 2.4 acres (part
of Tax Map Number 37.07-1-14) located at Valleypointe Corporate
Development Community in the Hollins Magisterial District is hereby
authorized.
2. That this action is taken upon the application of The
Easter Beal Society of Virginia, Inc.
3. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
On motion of Supervisor Johnson to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
John D. Willey, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 28, 1992
ORDINANCE 12892-14 AMENDING SECTION 21-3
UTILITY SERVICE TAX, OF CHAPTER 211 TAXATION,
OF THE ROANOKE COUNTY CODE BY THE AMENDMENT OF
SUBSECTIONS (i) AND (1), AND THE ADDITION OF
SUBSECTIONS (m),(n) AND (o) PROVIDING FOR
ENFORCEMENT OF SUCH TAB AND THE PENALTY FOR
LATE REMITTANCE OR FALSE RETURNS
WHEREAS, the Board of Supervisors of the County of
Roanoke has levied a consumer utility service tax on purchases of
certain utility services within the County pursuant to the
authority granted by Article 4 of Chapter 38 of Title 58.1 of the
Code of Virginia, 1950, as amended and Section 2.02 of the Charter
of the County of Roanoke; and
WHEREAS, the Office of the Commissioner of the Revenue
for the County of Roanoke has experienced significant delays from
sellers of utility services in remitting the required tax; and
WHEREAS, the first reading of this ordinance was held on
January 14, 1992; and the second reading and public hearing for
this ordinance was held on January 28, 1992, after publication and
notice as required by law.
BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke, Virginia, as follows:
1. That Section 21-3, Utility service tax of Chapter 21,
Taxation of the Roanoke County Code be amended and reenacted as
follows:
Sec. 21-3. Utility service tax.
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hereef, and any
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(1) Whenever the tax levied by this section is collected by
the seller acting as a tax collecting medium or agency for the
county in accordance with paragraph (b), such seller shall be
allowed as compensation for the collection and remittance of this
tax, three (3) percent of the amount of tax due and accounted for.
The seller shall deduct this compensation from the payments made
..::.....:..
to the county in accordance with paragraph (b) pii#
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2. That this ordinance shall be in full force and effect
from and after February 1, 1992.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Circuit Court
C. O. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
Family Court Services
Joseph M. Clark, II, Chief Judge
Philip Trompeter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
George Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
5
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Thomas C. Fuqua, Chief, Fire & Rescue
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 28, 1992
ORDINANCE 12892-15 AMENDING SECTION 21-4
ENHANCED EMERGENCY TELEPHONE TAB, OF CHAPTER
21, TAXATION, OF THE ROANOKE COUNTY CODE BY
AMENDING AND REENACTING SUBSECTIONS (g) AND
(j), AND THE ADDITION OF SUBSECTIONS (k), (1)
AND (m) PROVIDING FOR ENFORCEMENT OF SUCH TAX
AND THE PENALTY FOR LATE REMITTANCE OR FALSE
RETURNS
WHEREAS, the Board of Supervisors of the County of
Roanoke has levied an enhanced emergency telephone tax on purchases
of local telephone services within the County pursuant to the
authority granted by Article 4 of Chapter 38 of Title 58.1 of the
Code of Virginia, 1950, as amended and Section 2.02 of the Charter
of the County of Roanoke; and
WHEREAS, the Office of the Commissioner of the Revenue
for the County of Roanoke has experienced significant delays from
sellers of utility services in remitting the required tax; and
WHEREAS, the first reading of this ordinance was held on
January 14, 1992; and the second reading and public hearing for
this ordinance was held on January 28, 1992, after publication and
notice as required by law.
BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke, Virginia, as follows:
1. That Section 21-4, Enhanced emergency telephone tax of
Chapter 21, Taxation of the Roanoke County Code be amended and
reenacted as follows:
Sec. 21-4. Enhanced emergency telephone tau
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hereby impeeed
er ievied,
an
any
eenvietien therefere,
five dellars
($5.99) nor
shall be
more
subjeet to a fine
then one hundred
ef not less than
deiiars ($!GGvGe)-T-
of thetax.-Haeh
faliure,
refusal,
negleet er
vee=on and ear
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the seller acting as a tax collecting medium or agency for the
county in accordance with paragraph (b), such seller shall be
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tax, three (3) percent of the amount of tax due and accounted for.
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2. That this ordinance shall be in full force and effect
from and after February 1, 1992.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Circuit Court
C. O. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
Family Court Services
Joseph M. Clark, II, Chief Judge
Philip Trompeter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
George Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Gerald S. Holt, Sheriff
5
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Thomas C. Fuqua, Chief, Fire & Rescue
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
6
t
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-11.9 ACCEPTING THE EMPLOYEES OF THE
SEVERAL CONSTITUTIONAL OFFICES (CLERK OF THE CIRCUIT
COURT AND SHERIFF) OF THE COUNTY OF ROANOKE INTO THE
PAY AND CLASSIFICATION PLAN AND THE PERSONNEL SYSTEM
OF THE COUNTY OF ROANOKE
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the employees of the Clerk of the Circuit Court and
the Sheriff, each of said elected officers having heretofore agreed
in writing that their employees be accepted into the pay and
classification plan and the personnel system of the County of
Roanoke, as authorized in Chapter 6 of the Charter of the County
of Roanoke, be and such employees hereby are accepted into the pay
and classification plan and the personnel system of the County of
Roanoke; and
2. That all of the terms, provisions, and conditions of the
pay and classification plan and the personnel system of the County
of Roanoke as fully set forth in the Roanoke County Employee
Handbook shall from and after the adoption hereof be applicable to
each of the employees of the aforesaid offices; and
3. That the elected officer of the constitutional office
shall be exempt from the terms, provisions, and conditions of the
County personnel system. The Chief Deputy in each said office
shall be exempt from the terms, provisions, and conditions of the
County personnel system relating the application, qualification,
appointment, disciplining, dismissal, and grievance procedure
1
f
r
provisions of the Roanoke County Employee Handbook. The Chief
Deputy of each said officer is deemed to be a confidential, policy-
making position. These positions shall remain subject to the
express provisions of § 15.1-48 of the State Code; and
4. The participation of the employees of these constitution-
al offices in the County personnel system shall continue until
revoked by the constitutional officer, either by written notice to
the Chairman of the Board of Supervisors, or by the' election,
qualification, and assumption of office by a new individual; and
5. The effective date of this resolution shall be January
28, 1992.
6. That an attested copy of this resolution be forthwith
transmitted to each of the aforesaid constitutional officers.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
D. Keith Cook, Director, Human Resources
Steven A. Mcgraw, Clerk, Roanoke County Circuit Court
Gerald S. Holt, Sheriff
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-1 OF APPRECIATION
FOR CONTRIBUTIONS TO THE
GREEN HILL EQUESTRIAN CENTER
WHEREAS, the County of Roanoke, through the efforts of
the Roanoke County Equestrian Center Advisory Committee and the
Parks and Recreation Department, has been able to establish the
GREEN HILL PARK EQUESTRIAN CENTER, which includes a 140 foot by 260
foot outdoor showring, access road with related parking, and an
equine cross-country course, and
WHEREAS, this facility has been established in a
public/private development concept where 100% of the development
has been through private donations and volunteer labor efforts, and
WHEREAS, this project has received State and National
recognition for the excellence in community involvement in the
development of this facility which has been enjoyed by hundreds of
equestrian enthusiasts since its opening to the public in 1990.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to THOMAS
BROTHERS, INC., LUMSDEN ASSOCIATES, P.C., SISSON AND RYAN, INC.,
NORFOLK SOUTHERN CORP., C & P TELEPHONE COMPANY, APPALACHIAN POWER
COMPANY, ADVANCED DRAINAGE SYSTEMS, INC., AND BERNARD HYLTON for
their contributions of grading, survey, stone and related services;
cross -ties; telephone poles; power poles; PVC drainage pipes; and
design and installation of the cross-country equestrian course; all
of which helped to make this facility available for the enjoyment
of the general public of our community.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
' /42A4'
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
John Chambliss, Assistant County Administrator
ACTION N0. A-12892-2
ITEM NUMBER7D-_I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Request to Amend the investment Policy
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The County adopted
1987. This policy established
management of County funds.
an Investment Policy on May 12,
guidelines for the efficient
SUMMARY OF INFORMATION• The County currently uses a Concentration
account to write all County checks. Those monies are considered
in "float" after these checks are written, but before they clear
the bank. This float is invested in overnight repurchase
agreements. The current County Investment Policy is too
restrictive in the amount of money that can be invested in
overnight repurchase agreements. We would like to increase the
acceptable portfolio of overnight repurchase agreements to 70%.
Because of the amount needed to be kept available in overnight
repurchase agreements to cover the float, we also need to increase
the percentage of the portfolio that can be invested in any
institution from 10% to 20%. These overnight repurchase agreements
generally need to be kept at the same institution that is handling
the disbursement of checks.
Due to changes in market conditions, we also need to expand
the commercial paper investment percentages. We would like to
increase the acceptable portfolio of commercial paper from 35% to
40% which would be identical to bankers acceptances.
FISCAL IMPACT: These amendments will not change the
investment philosophy of the County. The County Treasurer
concerned with the safe return of our money than the return
money.
current
is more
on our
-2),i
STAFF RECOMMENDATION: Staff recommends making the following
amendments to Section I.8 of the County Investment Policy.
1. Add a line for Repurchase Agreements at 70%
2. Change Commercial Paper from 35% to 40%
3. Change from 10% to 20% the amount of repurchase agreements
that can be invested with any one institution.
Respectfully submitted,
r
I
Al red C. Anderson, CFO, CGT
T easurer
Approved (x) Motion by: Edward G. Kohinke
Denied ( } motion to approve Eddy
Received { ) Kohinke
Referred ( ) Johnson
To Minnix
Nickens
ACTION
Approved by,
�L 4). -Io
Elmer C. Hodge
County Administrator
cc: File
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of
Reta Busher, Director, Management
Diane Hyatt, Director, Finance
Mary Hicks, Executive Secretary,
Revenue
& Budget
VOTE
No Yes Abs
x _
x
x
x
x
Administrator's Office
rM
(10)
Considering interest rates at that time and the bank's average
earnings allowance, the bank will determine the balances in the
accounts (compensating balances) which will be required for the
following month in order to cover the cost of processing the
County's banking transactions. Copies of the result of these
analyses will be maintained by the Treasurer.
7. Zero Balance Account (ZBA)
The Treasurer will take full advantage of clearing time on County
checks disbursed by maintaining true zero balances in the
County's checking account.
As checks are presented for payment, they are accumulated and a
single offsetting credit is prepared to bring the account to a
zero balance at the end of the banking day. This account is
linked to the Master Concentration or deposit account against
which the ZBA draws funds to pay the checks presented for
payment.
Temporarily idle funds will be invested overnight in repurchase
agreements that are secured or collateralized by governmental
securities as required by the Code of Virginia. The Treasurer
will determine excess idle funds and invest them in longer term
investments.
8. Diversification
Diversification by.Instrument: Percent of Portfolio
U.S. Treasury Obligations 70%
(bills, notes and bonds)
(11)
U.S. Government Agency Securities 70%
and Instrumentalities of Government
Sponsored Corporations
Bankers's Acceptance (BA's) 40%
Repurchase Agreement (Repo's) Two or more nights 25%
Repurchase Agreement (Repo's) overnight 70%
Certificate of Deposit (CD's) 100%
Commercial Banks
Certificate of Deposits (CD's) 10%
Savings & Loan Associations
Commercial Paper 35% 40%
Local Government Investment Pool 75%
Diversification by Financial Institution:
Bankers' Acceptance (BA's)
No more than 25% of the total portfolio with any one institution
Repurchase Agreements (Repo's)
No more than 19% 20% of the total portfolio with any one
institution
Certificates of Deposits (CD's) Commercial Banks
No more than 45% of the total portfolio with any one institution
Certificates of Deposits (CD's) Savings and Loan Association.
No more than $100,000 with any one institution.
(12)
Local Government Investment Pool - State Pool
No more than $15 million
Commercial Paper
No more than 25% of the total portfolio with any one institution
Deversification of Funds to be invested in any one issue:
NO limit- FDIC, FSLIC, Collateralized Certificates of Deposit
No limit- U.S. Treasuries and Agencies
Maximum- 5% of total portfolio for any Bankers Acceptance and
Commercial Paper issue
II. Repurchase Agreements
Definition
A. Investing in Repurchase Agreements
1. The Instrument
The repurchase agreements (Repo's) are an integral part of an
investment program of state and local government. Their
flexibility is unmatched by other short term money market
instruments. They provide the investor an excellent cash
management tool.
The sale by a bank of a government security with a simultaneous
agreement to repurchase the security at a later date can insure
safety of public funds while securing money market rates of
interest.
ACTION # A-12892-3
ITEM NUMBER :D -a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Procedure for Updating the Secondary Road System Six
Year Construction Plan
COUNTY ADMINISTRATOR'S COMMENTS: .5
The Secondary Road System Six Year Construction Plan is a
document that provides for the planning and implementation of
improvements to Secondary Roads in Roanoke County. Under Section
33.1-70.01 of the State Code the Six Year Construction Plan is to
be revised every two years. Roanoke County's policy is to update
and revise it in the even numbered years and review allocations of
funding in odd numbered years.
The objective of the procedure is to:
1. Respond to citizen requests.
2. Maintain an inventory of road problems and needs.
3. Provide for uniformity of consideration of needs
throughout the County.
The process of updating the Secondary Road System Six Year
Plan is as follows:
1. Reports of road problems and needs are received by VDOT
and county staff during the year from citizens, members
of the Board of Supervisors and others. All requests are
logged with a number and information such as the staff
contact, the description of the project and other
pertinent information is recorded.
�-a
2. As these reports are received, they are reviewed and
researched by the staff. Site visits are made and
complete documentation of each case is prepared.
3. During this process there is interaction with VDOT and
a file is developed and maintained including information
on problem areas, citizen requests, safety and economic
needs.
4. Biannually County and VDOT staff collect all the new
requests. Based on the current Six Year Plan and the new
requests a preliminary update to the plan is developed
and cost estimates are established.
5. A work session is scheduled with the Board of Supervisors
during which the County staff and VDOT personnel provide
an update on the status of the plan along with
information on new needs and requests. Included is a
complete listing of all requests, a report from VDOT on
the funding available and the priorities which have been
jointly established by the County staff and VDOT. There
is a cutoff in the processing of new requests 30 days
prior to the work session.
6. The plan, resulting from the work session, is
subsequently presented at a public hearing and citizen
comment is received.
7. Within two to four weeks after the public hearing, the
proposed plan, with any further revisions, is presented
to the Board of Supervisors for adoption.
Adoption of this procedure involves no expenditure of County
Funds.
�� �• x 111.4'J ' h� •
Staff recommends that the Board of Supervisors adopt this
procedure for reviewing and updating the Secondary Road System Six
Year Construction plan.
7 UBMITTED BY: APPROVED BY:
rnold Covey. Direct r Elmer C. Hodge
Engineering & Inspec ions County Administrator
---------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Rnh T,_ ,lnhnson No Yes Abs
Denied ( ) motion to approve Eddy x_
Received ( ) Johnson
Referred Kohinke_
To Minnix_
Nickens
cc: File
Arnold Covey, Director, Engineering & Inspections
ACTION NO. A-12892-4
ITEM NUMBER=3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Amendment to the FY1991-92 Budget Appropriation
Ordinance
COUNTY ADMINISTRATOR'S COMMENTS:
/ Gr-�/,�j .. ,���/>D% �, c• a.� </O� // — %//�/1-»u „may c �sw,
/ I
SUMMARY OF INFORMATION: On January 14, 1992, in a budget work
session, staff reported to the Board of Supervisors that due to the
downturn in the local economy and expected funding cuts from the
Commonwealth, that staff anticipated a revenue shortfall for
FY1991-92 of approximately $1,250,000 (See Attachments 1-5).
FISCAL IMPACT: The proposal submitted by staff for balancing the
FY1991-92 budget is as follows:
Revenues:
Real Estate Tax
Personal Property
Local Sales Tax
Consumer Utility
Meals Tax
Commonwealth
Total Proposed
Tax
Tax
Revenue Reductions
Unappropriated Fund Balance:
Use of FY1990-91 Year -End Surplus
$ 200,000
(1,200,000)
(450,000)
400,000
(50,000)
(150.000)
$(1,250,000)
$ 771,314
Net Proposed Revenue Reduction $ (478,686)
Expenditures:
Savings From Frozen Positions $ (149,009)
5% Departmental Budget Cuts (329.677)
Total Proposed Expenditure Reductions S (478.686)
1
D-3
STAFF RECOMMENDATION: Staff recommends amending the FY1991-92
Budget Appropriation by $1,250,000 as outlined above.
Respectfully submitted, Approved by,
fk.
Reta R. Busher Elmer C. Hodge
Director of Management County Administrator
and Budget
----------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved ( x )
Denied ( )
Received ( )
Referred ( )
To
cc: File
Motion by: H. Odell Minnix
iQQrove
Eddy x
Johnson x
McGraw x
Nickens x
Robers x
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
2
D -3
County of Roanoke Attachment 1
Budget Wbrk Session
Summary of slid Year Financial Condition
January 14, 1992
Estimated Revenue Shortfall at December 31, 1991
($1,250,000)
Expenditure Savings:
Savings from Frozen Positions
149,009
5% Departmental Budget Cuts
329,677
478,686
Net Revenue Shortfall
(771,314)
FY 1990-91 Year -End Surplus
771,314
Balanced Budget FY 1991-92
0
3
�-3
Attachment 2
County of Roanoke
Budget Work Session
FY 19912 Revenue Analysis
January 14, 1992
Mid -Range ($1,250,000)
in
Original
Revised
Range
Budget
Budget
Revenue Source
FY 1991-92
FY 1991-92
Best
Worst
Locai Revenues:
Real Estate
$32,243,174
$32,400,000
$250,000
$150,000
Personal Property
13,900,000
12,700,000
(1,200,000)
(1,450,000)
Public Service Corporation
1,460,000
1,489,075
39,075
39,075
Local Sales Tax
4,450,000
4,000,000
(400,000)
(500,000)
Consumer Utility Tax
1,600,000
2,000,000
500,000
400,000
Business License Tax
2,480,000
2,480,000
0
0
Motor Vehicle License Tax
1,370,000
1,370,000
0
0
Meals Tax
1,850,000
1,800,000
0
(50,000)
Other
3,090,075
3,090,076
0
0
Total Local Revenues
$62,433,249
$61,329,150
($810,925)
($1,410,925)
Commonwealth
5,163,860
5,013,850
(150,000)
(150,000)
Federal
1,215,500
1,215,500
0
0
Total General Fund Revenue
$68,812,599
$67,558,500
($960,925)
($1,560,925)
=ssasassss
saaasaasas
=ssaaasmaa aaasasssaa
Mid -Range ($1,250,000)
in
General Fund:
Position
Assistant Library Director
Police Officer
Clerk Typist
Real Estate Clerk I
Assistant Recreation Supervisor
Laborer
Firefighter
End -User Computing Specialist
Tax Clerk I
Clerk Typist
Custodian If
Refuse Collector
Fraud Investigator
Volunteer Services Coordinator
Total General Fund Savings
Utility Fund:
Account Clerk II
Utility Maintenance Foreman
Laborer
Total Utility Fund Savings
Total Savings from Frozen Positions
County of Roanoke
Budget Work Session
Freezing of 17 County Positions
January14, 19®2
Department
Library
Police
Police
Real Estate Assessments
Parks and Recreation
Parks and Recreation
Fire and Rescue
MIS
Commissioner of Revenue
Communications
Building Maintenance
Solid Waste
Social Services
Social Services
Utility Billing
Utility
Utility
1.7
Fiscal Impact
FY 1991-92
$40,763
0
8,395
13,384
23,828
2,648
10,400
14,320
8,682
11,645
3,490
11,454
0
0
$149,009
$20,694
21,573
10,183
$52,450
$201,459
asasssasss
,-D- 3
Attachment 3
Fiscal Impact
FY 1992-93
$41,914
0
16,487
16,515
24,979
14,395
33,081
26,371
17,278
18,085
23,848
17,248
0
0
$250,201
$26,175
22,724
14,389
$63,288
$313,489
:s:ssssasa
Attachment 4
County of Roanoke
Budget Work Session
5% Departmental Budget Cuts
January 14, 1992
Fiscal Impact
Department
FY 1991-92
Board of Supervisors
$1,621
County Administrator
18,000
Human Resources
2,983
County Attorney
3,600
Economic Development
Treasurer
1,170
Commonwealth Attorney
0
Commissioner of Revenue
620
Clerk of the Circuit Court
0
Sheriff
2,989
Police
8,600
Circuit Court
15,038
General District Court
0
J and D Relations Court
641
Court Service Unit
367
Asst County Admin -Mgt Services
0
Real Estate Assessments
400
Finance
2,700
Public Transportation
3,727
Management and Budget
0
Risk Management
1,081
Procurement Services
47,000
Fire and Rescue
1,410
Asst County Admin -Community Svcs
18,072
Solid Waste
796
Engineering and Inspections
29,779
Building Maintenance
8,627
Planning and Zoning
10,100
Asst County Admin -Human Services
1,328
Parks and Recreation
770
Public Health
12,944
Social Services
0
Library
0
Va Extension Service
11,800
Elections
4,296
Animal Control
540
Transfer to Youth Haven II
1,210
Transfer to Garage II
25,000
Transfer to Communications
1,023
Transfer to MIS
6,7822
Transfer to Debt Service
9,68
75,000
$329,677
6
COUNTY OF ROANOKE Attachment 5
DEPARTMENTAL BUDGET CUTS
FY1991-92
JANUARY 14, 1992
DEPT.
DEPARTMENT
DESCRIPTION OF BUDGET REDUCTION
AMOUNT
TOTAL
BOARD OF SUPERVISORS
TRAINING AND EDUCATION
500
PUBLIC INFORMATION
500
SPECIAL EVENTS
621
1,621
COUNTY ADMINISTRATOR
PUBLICATIONS
18,000
18,000
HUMAN RESOURCES
TRAVEL
1,000
EMPLOYEE RECOGNITION
1,000
WELLNESS PROGRAM
983
2,983
COUNTY ATTORNEY
PART-TIME
2,910
TEMPORARY HELP
690
3,600
ECONOMIC DEVELOPMENT
ADMINISTRATION
TEMPORARY HELP
300
TELEPHONE
151
DUES
150
MARKETING
TRAVEL
569
1,170
COMMONWEALTH ATTORNEY
TELEPHONE
35
PHOTOCOPIES
100
BOOKS
200
DUES
285
620
CLERK OF CIRCUIT COURT
OFFICE SUPPLIES
2,989
2,989
SHERIFF
ADMINISTRATION
POSTAGE
1,000
CIVIL
TELEPHONE
GAS, OIL
1,000
1,500
CARE AND CONFINEMENT
MEDICAL SUPPLIES
ELECTRICITY
100
5,0001
8,600
POLICE
ADMINISTRATION
UNIFORM
TRAINING
GAS, OIL
500
5,000
CID
ACCIDENT FLARES
INFORMANT ALLOWANCE
1,000
3,000
SERVICES
GAS, OIL
TEMPORARY HELP
1,000
2,500
REPAIRS -OTHER EQUIP.
1,000
TRANSPORTATION SAFETY
GAS, OIL
LUNCHEON MEETINGS
1,000
1 38
1 15,038
COUNTY OF ROANOKE
DEPARTMENTAL BUDGET CUTS
FY1991-92 _
JANUARY 14, 1992
DEPT.
DEPARTMENT
DESCRIPTION OF BUDGET REDUCTION
AMOUNT
TOTAL
GENERAL DISTRICT COURT
REPAIRS
200
TRAINING AND EDUCATION
100
DUES
100
BOOKS
241
641
J & D COURT
WEARING APPAREL
280
TRAVEL
87
367
ASST. COUNTY ADMINISTRATORS
TRAINING AND EDUCATION
385
TRAVEL
585
DUES
100
OFFICE SUPPLIES
896
1,966
REAL ESTATE ASSESSMENTS
ADMINISTRATION
TRAINING
2,500
2,500
FINANCE
COMPUTER EQUIPMENT
3,727
3,727
RISK MANAGEMENT
PREMIUM REDUCTIONS
47,000
47,000
MANAGEMENT AND BUDGET
PRINTED FORMS-CIP
1,281
1,281
PROCUREMENT
PHOTOCOPIES
100
TIRES, TUBES
250
COMPUTER EQUIPMENT
1,060
1,410
FIRE AND RESCUE
ADMINISTRATION
PROFESSIONAL SERVICES
1,000
RADIO REPAIRS
2,300
TRAVEL(LODGING)
1,000
TRAINING AND EDUCATION
3,000
DUES
400
RADIO PARTS
500
REPAIR PARTS
500
SUBSCRIPTIONS
100
OPERATIONS
SUPPORT
HEATING FUEL
STAFF DEVELOPMENT
4,024
1,243
MACHINERY AND EQUIPMENT
1,915
FURNITURE AND EQUIPMENT
1,090
VOLUNTEER RESCUE
REPAIRS -OTHER EQUIPMENT
I 1,000
18,072
COUNTY OF ROANOKE
DEPARTMENTAL BUDGET CUTS
FY1991 42
JANUARY 14, 1992
DEPT.
DEPARTMENT
DESCRIPTION OF BUDGET REDUCTION
AMOUNT
TOTAL
BUILDING MAINTENANCE
MAINTENANCE
SMALL CAPITAL
7,579
CUSTODIAL SERVICES
GAS, OIL
2,000
SIGNAGE
521
10,100
SOLID WASTE
TIPPING FEES
29,779
29,779
ENGINEERING
ENGINEERING
PROFESSIONAL SERVICES
200
REPAIRS -AUTO
100
TRAVEL
285
DRAFTING
REPAIRS -OFFICE EQUIP.
259
CONSTRUCTION INSPECTIONS
REPAIRS -AUTO
100
TRAVEL
130
UNIFORMS
100
DRAINAGE
STREET LIGHTS
PROFESSIONAL SERVICES
CONTRACTED REPAIRS
2,701
3,076
ROADWAYS
I PROFESSIONAL SERVICES
217
7,168
PLANNING AND ZONING
ADVERTISING
1,328
1,328
DEVELOPMENT AND INSPECTIONS
ADMINISTRATION
PROFESSIONAL SERVICES
916
INSPECTIONS
GAS, OIL
496
DEVELOPMENT
BOOKS
47
1,459
GROUNDS MAINTENANCE
PART-TIME
3,746
MAINTENANCE SUPPLIES
4,440
EMPLOYEE RECOGNITION
600
RENTAL
308
9,094
PARKS AND RECREATION
ADMINISTRATION
TRAVEL
2,544
DUES
580
UNIFORMS
726
3,850
LIBRARIES
RESEARCH AND CIRCULATION
PRINTED FORMS
500
AUTOMATION
PURCHASED SERVICES
BACK-UP FOR AUTOMATED SYSTEM
2,000
9,300
11,800
VPI EXTENSION
SHARED SALARY COSTS
4,2961
4,296
COUNTY OF ROANOKE
DEPARTlV1ENTAL BUDGET' CUTS
FY1991 -.92 '-D-3
JANUARY 14, 1992
DEPARTMENT
DESCRIPTION OF BUDGET REDUCTION
AMOUNT
DEPT.
TOTAL
ELECTIONS
TRAINING AND EDUCATION
540
540
ANIMAL CONTROL
ANIMAL CLAIMS
250
MEDICAL SUPPLIES
500
GAS, OIL
160
GUNS, HOLSTERS, BADGES
300
1,210
MIS
ADMINISTRATION
TRAINING
796
OPERATIONS
SMALL EQUIPMENT
TELEPHONE
261
SSp0
END-USER COMPUTING
COMPUTER EQUIPMENT
TRAVEL
3,223
940
TRAINING
704
SMALL EQUIPMENT
239
OFFICE EQUIPMENT
3,000
9,663
COMMUNICATIONS
PROFESSIONAL SERVICES
6,7821
6,782
GARAGE II
POSTAGE
co
TRAINING AND EDUCATION
200
PAYMENT IN LIEU OF TAXES
80
MISC. COSTS
500
OFFICE SUPPLIES
50
RADIO PARTS
So
TIRE, TUBES
93
1,023
TRANSFER TO YOUTH HAVEN II
TRANSFER
25,000
25,000
TRANSFER TO DEBT SERVICE
INTEREST EXPENSE
75,000
75,000
TOTAL DEPARTMENTAL CUTS
329,677
10
ACTION NO. A-12892-5
ITEM NUMBER D —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Request from Valley Beautiful for an Ordinance
to Protect Trees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a letter from Valley Beautiful requesting that the
Board of Supervisors adopt an ordinance that would protect trees
in Roanoke County. The Code of Virginia has two statutes which
authorize the adoption of such ordinances.
Valley Beautiful has proposed an excellent idea. However, there
may be land use and general philosophical issues surrounding
adoption of an ordinance protecting trees and the Planning staff
and Planning Commission should be involved before an ordinance is
brought to the Board.
STAFF RECOMMENDATION:
Staff recommends that the request from Valley Beautiful for an
ordinance to protect trees be forwarded to the Planning Commission
for review and recommenda ion.
Elmer C. Hodge
County Administrator
ACTION
VOTE
Approved
(x) Motion by: Harry C. Nickens
No Yes Abs
Denied
( ) motion to approve
Eddy
x
Received
( )
Johnson
x
Referred
( )
Kohinke
x
To
( )
Minnix
x
Nickens
x
cc: File
Terry
Harrington, Director, Planning &
Zoning
Paul
Mahoney, County Attorney
�p,LLFy
310 FIRST STREET, S.W.
ROANOKE, VIRGINIA 24011
January 21, 1992
The Honorable Lee B. Eddy, Chairman
Roanoke County Board of Supervisors
Wc..�.a • t �iiuiie Lur.._ i_ • _
Roanoke, Virginia 24018
Dear Lee:
Our Board of Directors, at its September 17, 1991 meeting, unanimously adopted a resolution to
request the Roanoke County Board of Supervisors adopt an ordinance to protect the ever -decreasing
number of trees in our beautiful Valley. The Virginia Department of Forestry estimates that we are
losing 400,000 trees each year in the Roanoke Valley.
The Code of Virginia has two statutes which authorize local governments to adopt such ordinances.
Section 10.1-1127.1 covers memorial and street trees. Section 15.1-14.2 relates to the replacement
of trees during the development process. (Copies of these two statutes are enclosed.)
Valley Beautiful is a voluntary organization with a non-profit status. We receive no government
funding. We obtain the majority of our financial support from tax-deductible gifts sent by people
just like you. Our only other source of income is in the form of revenue sharing from local recycling
programs.
Please., niter careful cnn6ideratlon, nropnsa to vols Board of Supe ,,isms that ?t adopt an appropriate
ordinance to protect your beautiful, valuable and vanishing trees.
Sincerely,
Betty J. Pence
President
66CA
William S. Hubard
Vice President
cc: Elmer C. Hodge
10.1-1128 Cour OF VIRGINIA § 10.1.1131
eiectrfc. ,:is or telephone service. (iv( toactivities uvith minor effects on trees,
including b a not limited to. home gardening and landscaping of individual
homes; and (v( commercial silvicult-ural or horticultural activities, including
but not limited to planting, managing, or harvesting forest or tree crops.
U. In the c-.enL that the application of any ordinance regulating the
removal of heritage, specimen, memorial or street trees result-: in any taking
of private property for a public purpose or use, the governing body shall
compensate Lv fee or other consideration the property owner for such taking
and the ordinance shall so stale thereby notifying the owner of his right to
seek such foe or other compensation. The provisions of Chapter 1.1 (§ 25-46.1
et seq-( oI' Title 25 of' the. Code of Virginia shall apply to the taking of private
property for -a public purpose pursuant to such local ordinance.
E. Violations of such local ordinance shall be punishable by civil penalties
to exceed 52.500 £or each violation.
F. Nothin., in this section ,hall -be construed to be in derogation of the
-authority granted to any county, city or town by the provision of any charter
or other provision of law. (1959, c. 675.)
§ 10.1-1128. Acquisition and administration. — Each county, city and
town actin, through its govei nine bodv, is authorized to acquire by purchase,
„(ft or bequest tracts of land suitable for the growth of trees and to administer
the same, a� well as any lands now owned by any such locality and suitable
for the growth of trees, as county, city or town forests. (Code 1950, § 10-48;
1958, c. 891.)
§ 10.1-1129. Purchasing real estate outside of boundaries. — Before
any governing body purchases any real estate outside of the county, city or
town which it represents pursuant to the provisions of § 10.1-1128, it shall
first secure the approval of the governing body of the county, city or town in
which the real estate is located. (Code 1950, § 10-49; 1988, c. 891.)
§ 10.1.1130. State Forester to furnish seedlings and technical assis-
tance. — The State Forester is authorized to supply from any forest tree
nursery or nurseries forest tree seedlings and transplants necessary and
suitable for reforesting any part or all of any lands acquired or owned and
administered by any county, city or town as provided in § 10.1-1128, and to
furnish technical assistance and supervision necessary for the proper manage-
ment and administration of such lands and forests free of cost to counties,
cities and towns. The respective counties, cities and towns shall agree to
administer such lands in accordance with the practices and pprinciples of
scientific forestry as determined by the State Forester or the Board of
Forestry- (Code 1950, § 10-50; 1986, c. 567; 1988, c. 891.)
ARTICLE. 5,
1'e1'e5t!_V Services for Landowners.
§ 10.1.1131. Authority of State Forester. — 'Che State Forester is
authorized to designnte, upon request of the landowner, forest trees of private
ibrest landowners for sale or removal, by blazing or otherwise, and to measure
or estimate the volume of the trees under the terms and conditions hereinafter
provided. (Code 1950. § 10-51; 1966, c. 567; 1988, c. 891.)
246
a•
§ 10.1.1132
§ 10.1-1132. Admini
The State Forester.sh:u
Forester, or his autho.
landowner for technical
trees for removal fur lui
or other forest prodw
designating in an appy,
volume contained in it
CCC with a statement of t ho
(iv) offer general tinra;-
F. owner's forest. (Code It
§ 10.1-1133. Fees for
statement for di,siVu;ii,,
§ 10.1-1132, the landow!.
thirty days of receipt of (
the sale price or fair m;u
estimated. However, f .:
approved scientific for,
Commonwealth, and i„
principles, the State Poi
measure or esti m;,te %ei( I
not in excess of ten it( T
§ 10.1-1134. Disposiii
for services described in
the credit of the Freest,
similar scientific foros(r.
The State Forester is I,(
the fire suppression fund
for forestry manngen,o„
1984, c. 715; 19811, c.
§ 10.1-113.5. Appoints,
powers. — The Still(. 1_1
Governor to cornniissioo (
forest wardens of th,� (',no
direction, to aid in earn
shall receive contpensal i,,,
purpose. Before enlerinff
appointed shall take ill(. I,
county or city in which iL
shall be conservators of
enforce the provisions of
The State Forester it,;,
wardens. Special finest
sheriffs throughout I ho ('o
§ 10-55; 1964, c. 79: l U
. ��••� .SLI ul...::,1�`eI:IUI;I 111:;1" � - " 1. ,L"
U ,
:urnish forest ;ire protection,
i c Arc -kill,„ nll
t0�etilel' !I enforcement of state.tp.at,)l� to :;r,
within Such county, c']t} of tUw11. Cots (,tSUCK SerVIceSClii'oClilodlli'r'�Lne�laLe
Forester shall be reimbursed to him a� provide;d in the a regiment. The
services provided by the State Forester shall be of t}:e same g'e niun type,
character, and standard as the same services provided in countie>, cities and
towns generally. (1974, c. 216, 10-46.2; 198=1, c. 750; 1986, cc. 188, 5G 7;
1988, c. 891.)
§ 10.1-1127. County and city levies and app>,•opriatio:;;;• —The govern-
_ ing bodies of the counties and those cities entei'inr, into a contract as provided
in § 10.1-1125 are authorized to levy taxes and appropri<;te money for forest
;tis, protection, improvement and management. (Code 1950, § 10-�17; 1964 c 79;
1988, C.
891.)
§ 10.1-1127.1. Tree conservation ordinance; civil penalties. — A.
governing body of any county, city or town ma The
ordinance regulating the Y ;adopt a tree conservation
memorial and street trees, as defined under subsection n B oremoval of heritage,
this sectio i w
< € ,specimen,
such preservation and removal are not commercial silvicultural or horticuh
tural activities, including
but not limited to planting, managing,
inrvest-
- forest or tree crops. Such ordinance shall consider planned land use or uy the
property owner, may include real 1
n and
enforcement of the ordinance and mayul rov�de for the appointment le f0es fol- the oby the local governing body of' an administrator of the ordinance.
B. Any ordinance enacted pursuant to this authority' may contain reason-
able provisions for the preservation and removal of heritage, specimen,
memorial and street trees. For the
definitions shall apply: purpose of this section the following
Arborist"or "urban liu•ester"shall mean a person trained in arboriculture,
= forestry, landscape architecture, horticulture, or related fields and experi-
enced in the conservation and preservation of native and ornamental trees.
"Heritage tree" means any tree which has been individually designated by
the local governing body to have notable historic or cultural
"Memorial tree means any tree which has been individually `signate
the local governing body to be a special commemoratin,T ,hated b}
"Specimen tree” means any tree which has been individually d sign
mated by
the local governing body to spec'
notable by virtue of its outstanding size and
quality for its particular species.
"Street tree" means any tree which has been individually designated by the
local governing body and which grows in the street right-of-way or onrivate
property as authorized by the owner and placed or planted there by the local
government.
The designation of such trees shallhe by an arborist or urban forester and
shall be made by ordinance. The individual property owner of such trees shall
be notifiedrior to the hearin on the adoption of such ordinance b
P
mail• g p }certified
C. The provisions of a tree conservation ordinance enacted pursuant to this
section shall not apply: (i) to work conducted on federal or
to emergency work to protect life, limb or ro ert r .
•- state property; (ii)
maintenance and repair of cable and wi es used to �p�rovto ide crablec�televtion
ision,
215
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" =
�• �' u# tl 'f .aA t �,Cy'r rj, a. ,�. .1 s, { x r .+ a Y
t r > ' d �. '��w^�;:'• f 4r'n*t�'s-.s.y+'rl f.. �`,, t `,<5 ! -
t 71:..0
r " ,
t
i-
k
,w} S.
LK r zJ •
.
•a �.f ,,'•sa. .1` u' �r*lw�i 'C�• � .7` -..t R a"."
" =
�• �' u# tl 'f .aA t �,Cy'r rj, a. ,�. .1 s, { x r .+ a Y
t r > ' d �. '��w^�;:'• f 4r'n*t�'s-.s.y+'rl f.. �`,, t `,<5 ! -
t 71:..0
i-
k
s�•}.h to � t�S7`�,� � R
��
•
i 'v j �� / 4 1
•a �.f ,,'•sa. .1` u' �r*lw�i 'C�• � .7` -..t R a"."
" =
�• �' u# tl 'f .aA t �,Cy'r rj, a. ,�. .1 s, { x r .+ a Y
t r > ' d �. '��w^�;:'• f 4r'n*t�'s-.s.y+'rl f.. �`,, t `,<5 ! -
t 71:..0
§ 15.1-18.2 COUNTIES, CITIES AND TOWNS § 15.1-18.2
D. In no event shall any local tree replacement or planting ordinance
adopted pursuant to this section exceed the requirements, set forth herein.
E. Nothing in this section shall be construed to invalidate any county, city,
or town ordinance adopted pursuant to the provisions of this section prior to
July 1, 1990, which imposes standards for tree replacement or planting during
the development process. (1989, c. 715; 1990, c. 362.)
The 1990 amendment in subsection B sub- ing ordinance promulgated under this section"
stituted "twenty years" for "maturity of ten in subdivision B 4, inserted the language
years" in the introductory paragraph, inserted beginning "and the extent of canopy at matu-
"and the following shall be exempt from the rity" at the end of the definition for "Tree
requirements of any tree replacement or plant- canopy," and added subsections D and E.
§ 15.1-18.2. Special service districts in consolidated cities. - A. The
City council of any city which results from the consolidation of two or more
counties, cities or towns shall have the power to maintain service districts
within the city to provide additional or more complete services of government
than are desired in the city as a whole.
Service districts shall be created by order of the circuit court of the city, or
by a judge thereof in vacation, upon the petition of fifty qualified voters of the
proposed district, which order shall prescribe the metes and bounds of the
'district. Upon the filing of a petition the court shall fix a date for a hearing on
the question of the proposed service district, which hearing shall embrace a
consideration of whether the property embraced within the proposed district
will be benefited by the establishment thereof. Notice of such hearing shall be
given by publication once a week for three consecutive weeks in some
newspaper of general circulation within the city, and the hearing shall not be
held sooner than ten days after completion of such publication. Any person
interested may answer the petition and make defense thereto. If upon such
hearing the court, or the judge thereof in vacation, is of opinion that any
Property embraced within the limits of such proposed district will not be
benefited by the establishment thereof, then such property shall not be
embraced therein. Upon the petition of the city council and of not less than 50
qualified voters of the territory proposed to be added, or if such territory
contains less than 100 qualified voters, of fifty percent of the qualified voters
of such territory, after notice and hearing as provided above, any service
district may be extended and enlarged by order of the circuit court of the city,
or by a judge thereof in vacation, which order shall prescribe the metes and
bounds of the territory -so added.
B. The petition for the districts shall:
1. Set forth the name and describe the boundaries of the pro;:::sed district
and specify any areas within the district that are to be excluded;
2. Describe the facilities and services proposed within the district;
3. Describe a proposed plan for providing such facilities and services within
the district; and
4. Describe the benefits which can be expected from the provision of such
facilities and services within the district.
E After the entry of such order creating a service district, the city council
shall have the following powers and duties with respect to the service
districts:
1. To construct, maintain and operate such facilities and equipment as may
be necessary or desirable to provide additional or more complete governmen-
tal services within a service district, including but not limited to water
supply , se�verage, garba;e removal and disposal, heat, light, fire-fighting
equipment and power and gas systems and sidewalks; economic development
lllrvices: pror.mt:ion of business and retail development services; beautification
�, _';� fes. ^,. ''#'!;'s �vy;Ctir :� � �". .; •�� � - � ;��� ^� _'
't:r
� � 1
t qq..4
.L5.1-1
§ " T - �. 2
15.1-12 .. Gri�L..:_% .. 15.1-_
n.aties.
adequate provision is made to detour through traffic. (Code 1950, 7 15-6;
ihout its
for the
1960, c. 523; 1962, c. 623; 1970, c. 453; 1973, c. 402; 1 '�0,_ c. 5SJ
,cyclable
sdiction;
The 1990 amendment inserted "or town" in
subdivision (2).
services
iibit the
rian
§ 15.1-14.2. Replacement of trees during development process in
that
d collect
certain localities. — A. The governing body of any county, city or town with
a lsopulation density of at least seventy-five persons per square mile may
:nautho-
adopt an ordinance providing for the planting and replacement of trees during
section,
the development process pursuant to the provisions of this section. Population
adopted
density shall be based upon the latest population estimates of the Center for
thing in
Public Service of the University of Virginia.
n taken
B. The ordinance shall require that the site plan for any subdivision or
)nstrued
development include the planting or replacement of trees on the site to the
,nveying
extent that, at twenty years, minimum tree canopies or covers will be
reuse or
provided in areas to be designated in the ordinance, as follows:
ity from
1. Ten percent tree canopy for a site zoned business, commercial, or
er, drop
industrial;
2. Ter_ percent tree canopy for a residential site zoned twenty or more units
per acre;
Tidings;
3. Fifteen percent tree canopy for a residential site zoned more than ten but
ery city
less than twenty units per acre; and
4. Twerty percent tree canopy for a residential site zoned ten units or less
me and
per acre.
The ordinance shall provide for reasonable exceptions -to or deviations from
to the
these requirements to allow for the reasonable development of farm land or
or has
other areas devoid of woody materials; and the following shall be exempt from
inmer-
the requirements of any tree replacement or planting ordinance promulgated
irking
under this section: dedicated school sites, playing fields and other nonwooded
recreation areas, and other facilities and uses of a similar nature; for the
•ity or
preservation of wetlands; or otherwise when the strict application of the
agers,
requirements would result in unnecessary or unreasonable hardship to the
ns for
developer.
For purposes of this section, the following definitions shall apply:
"Tree canopy" or "tree cover" shall include all areas of coverage by plant
ve or
material exceeding five feet in height, and the extent of canopy at maturity
shall be based on published reference texts generally accepted by landscape
ovide
architects, nurserymen, and arborists in the community, and the texts shall
be specified in the ordinance.
'own;
The ordinance may designate or provide a system for rating the desirability
other
for planting of various tree species. All trees to be planted shall meet the
specifications of the American Association of Nurserymen. The planting of
and
trees shall be done in accordance with either the standardized landscape
ravel
specifications jointly adopted by the Virginia Nurserymen's Association, the
any
such
Virginia Society of Landscape Designers and the Virginia Chapter of the
ition
American Society of Landscape Architects, or the road and bridge specifica-
tions of the Virginia Department of Transportation.
nage
Existing trees which are to be preserved may be included to meet all or part
tion,
of the canopy requirements, and may include wooded preserves, if the site
s to I
be
plan identifies such trees and the trees meet standards of desirability and life -
the
year expectancy which the locality may establish.
ther
C. Penalties for violations of ordinances adopted pursuant to this section
shall be the same as those applicable to violations of zoning ordinances of the
tem
county, city or town.
19
�, _';� fes. ^,. ''#'!;'s �vy;Ctir :� � �". .; •�� � - � ;��� ^� _'
't:r
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-6 URGING THE U. S. POSTAL SERVICE TO
INSTITUTE A LOCAL GOVERNMENT POSTAL RATE
WHEREAS, increased postal rates have mandated a significant
financial impact on local governments throughout the United States
to provide essential services such as tax notices, voter
registration forms, jury duty, summonses, utility bills, et al,
and
WHEREAS, such postal rate are a form of "double taxation" on
local government taxpayers, for required governmental services;
and
WHEREAS, the National Association of Treasurers and Finance
Officers and the Virginia Treasurers Association have endorsed the
concept of a "local government postal rate".
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia endorses efforts to request that the
Congress of the United States convene hearings on the impact of
recent and potential postal rate increases on all local governments
in the United States.
BE IT FURTHER RESOLVED that a copy of this resolution be
forwarded to Roanoke County's representatives in the United States
House of Representatives and United States Senate.
On motion of Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: Alfred C. Anderson, County
The Honorable Jim Olin, U.
The Honorable John Warner,
The Honorable Charles Robb,
File
Treasurer
S. House of Representatives
U. S. Senate
U. S. Senate
ACTION # A-12892-7
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
SUBJECT: Request for Participation in Cable Television Community
Studio
COUNTY ADMINISTRATOR'S -COMMENTS: I recommend that the County continue to
participate fully in the plans for a Community Studio, and that the Committee members be
directed to investigate methods of absorbing or minimizing any costs which may be incurred.
For example, if the studio is constructed in a County -owned location, I hope that we may be
able to use in-kind services and existing staff as part of our contribution to it.
It is my request that the Board clarify its position on this issue, so that the represent-
atives to the Cable Television Committee will be able to act accordingly.
SUMMARY OF INFORMATION: After the new Cable Television Franchise
Agreement was finalized with Cox Cable, Roanoke, Roanoke County and
Vinton appointed the Roanoke Valley Regional Cable Television
Committee to deal with a variety of issues, including allocation
of the $480,000 grant which is being provided by Cox for a
Community Studio. The County's representatives are Harry Nickens,
Don Terp, Anne Marie Green and Jane James from the School system.
The Cable TV Committee appointed a subcommittee to investigate
equipment and facilities which might be used for the Community
Studio. The Subcommittee consists of Michelle Bono, Public
Information Officer, Roanoke, Mary Beth Layman, Special Events
Coordinator, Vinton, Al Beckley, Citizen Representative, Roanoke
(and former Director of Communications for the City), David
Becker, Roanoke City Schools, Don Terp, Jane James, and Anne Marie
Green.
GOVERNMENT ACCESS
The Subcommittee has toured studios at Virginia Tech, the Town
of Blacksburg, Roanoke College and Cox Cable. In addition, the
Subcommittee is looking at various types of equipment, focusing on
what will probably be the first purchase, a character generator,
which is used to produce lettering which scrolls across the screen.
1
-1/6
The Subcommittee has also discussed possible studio locations,
and is particularly interested in the Roanoke County Occupational
School on Cove Road. Other suggestions have included the old
William Byrd High School and Jefferson High School. Due to space
considerations, including ceiling height, there are a limited
number of facilities which would be suitable for this use. The
school systems are very excited about the possibility of adding
cable programming to their teaching methods and the Roanoke County
School Board is apparently interested in having the studio at one
of our facilities. The Schools want to use the system to produce
their own shows, to broadcast classes, and to pull down programming
from satellites.
The issue of staffing for the Community Studio has been
discussed briefly at the subcommittee meetings. No additional
staff will be necessary for operation of the character generators.
However, there is no in-house expertise on the purchase or
operation of the more complicated video and broadcasting equipment,
and discussion has centered around either hiring a consultant for
assistance in the procurement process and/or hiring a temporary
part-time person to perform this task and help operate the studio.
The franchise fee was increased from 4% to 5% under the terms
of the new franchise, and the City of Roanoke has allocated the
additional 1% of the fee for the purpose of staffing this facility.
It is anticipated that the Town of Vinton will be doing the same.
In Roanoke County, the 1% equals $48,500.
When the Subcommittee finishes its work, a report will be made
to the Cable TV Committee as a whole, and the Committee will
formally vote on whether to proceed with the recommendation. Any
appropriation of funds for purchase of equipment or staffing will
have to be approved by Roanoke City Council, Vinton Town Council
and the Board of Supervisors.
PUBLIC ACCESS
All of the above work addresses government access to Cable
Television. Public access is a different issue, and has not been
discussed by this subcommittee. Before the franchise was com-
pleted, there were some staff meetings which included a presenta-
tion from the Town of Blacksburg on how public access works, and
how it can be controlled so that the standards of the community are
upheld. Under the terms of the franchise agreement, the local
governments may establish rules prohibiting the use of the public
access channel for commercial advertising, lottery information and
obscene or indecent material.
While there will eventually be nine PEG (Public/Educational/
Government) channels, the system will begin with only three. The
Subcommittee anticipates using one for the City Government/ Schools,
one for the County Government/Schools, and one for Vinton.
FA
The Subcommittee should make a recommendation on the first
phase of its mission within the next few months. Copies of that
report will be provided to members of the Board.
FISCAL IMPACT: It is unlikely that any expenditure of funds would
be necessary in the upcoming budget year, unless a consultant is
used to research and recommend equipment.
ALTERNATIVES•
1. Reaffirm the Board's support for utilizing the grant from
Cox Cable to equip a Community Studio for use by local government,
the school system and the public, and direct the County's represen-
tatives to the Cable Television Committee to convey this support
to that Committee. The representatives will also be asked to
investigate methods of minimizing any costs which may be associated
with this project.
2. Direct the Cable Television Committee representatives to
express the Board's desire not to participate in the construction
and staffing of the Community Studio.
RECOMMENDATION: Staff recommends Alternative 1.
C�LA�4�l" &.I4f/I
Anne Marie Green Elmer C. Hodge
Public Information Officer County Administrator
---------------------------------------------------
ACTION VOTE
Approved Motion by: Edward G. Kohinke No Yes Abs
Denied ( ) motion to approve Alter- Eddy x
Received ( ) native #1 Johnson x
Referred Kohinkex
To Minnix x
Nickens x
cc: File
cc: File
Anne Marie Green, Public Information Officer, County -Representative
Don Terp, County Representative
Jane James, County Representative
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 28, 1992
ORDINANCE 12892-8 AUTHORIZING THE ACQUISITION OF A
0.303 -ACRE PARCEL OF LAND FROM MARY VIOLA BUSH AND
A 0.127 -ACRE PARCEL OF LAND FROM GEORGE W. AND HELEN
H. CYPHERS FOR THE BUSHDALE ROAD RURAL ADDITION
PROJECT
WHEREAS, Bushdale Road is a private road located in the Vinton
Magisterial District of Roanoke County; and,
WHEREAS, Bushdale Road has been placed on the Rural Addition
Priority List for upgrade of the roadway to state standards for
acceptance into the State Secondary System, requiring relocation
of the initial portion of said road in order to provide adequate
width and sight distance; and,
WHEREAS, on December 19, 1989, the Roanoke County Board of
Supervisors approved the acquisition of right-of-way necessary for
the upgrade of Bushdale Road to Secondary Road Standards and
appropriated the sum of $15,000.00 from the General Fund
Unappropriated Balance to proceed with right-of-way acquisition,
and;
WHEREAS, it is necessary to acquire a certain parcel of real
estate consisting of 0.303 acre, together with all right, title and
interest in and to the existing private Bushdale Road, from Mary
Viola Bush for said improvements; and,
WHEREAS, it is necessary to acquire a certain parcel of real
estate consisting of 0.127 acre from George W. Cyphers and Helen
H. Cyphers for said improvements; and,
1
WHEREAS, Roanoke County Staff has negotiated agreements to
acquire said parcels and right-of-way from the property owners;
and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs
that the acquisition of real estate be accomplished by ordinance;
the first reading of this ordinance was held on January 14, 1992,
and the second reading was held on January 28, 1992.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, as follows:
1. That the acquisition and acceptance of a certain parcel
of real estate consisting of 0.303 acre, together with all right,
title and interest in and to the existing private Bushdale Road,
from Mary Viola Bush for the sum of $4,060.00 is hereby authorized
and approved; and,
2. That the acquisition and acceptance of a certain parcel
of real estate consisting of 0.127 acre from George W. and Helen
H. Cyphers for the sum of $1,660.00 is hereby authorized and
approved; and,
3. That the total consideration of $5,720.00 shall be paid
from the funds previously appropriated by the Board of Supervisors
from the General Fund Unappropriated Balance for costs of
engineering and acquisitions in connections with the Bushdale Road
Rural Addition Project; and,
4. That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary
2
to accomplish these acquisitions, all of which shall be on form
approved by the County Attorney.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. A len, Clerk
Roanoke County Board of Supervisors
cc: File
0. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
John D. Willey, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 28, 1992
ORDINANCE 12892-9 AUTHORISING LEASE WITH
APPALACHIAN POWER COMPANY FOR STORAGE SITE FOR
SPRING HOLLOW RESERVOIR CONSTRUCTION
WHEREAS, construction of the Spring Hollow Reservoir in
western Roanoke County will require the utilization and temporary
storage of large amounts of materials and supplies by the
contractor, PCL Civil Constructors for the erection of the dam and
associated facilities; and
WHEREAS, after extensive negotiations, Appalachian Power
Company has agreed to lease to Roanoke County for a period of four
(4) years at a nominal fee a tract of five acres adjacent to the
Norfolk Southern Railway and in close proximity to the Spring
Hollow Reservoir site; and
WHEREAS, a first reading of the proposed ordinance was
held on January 14, 1992, and the second reading was held on
January 28, 1992.
BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke, Virginia as follows:
1. That it is in the County's best interest to lease this
property in order to provide an adequate and convenient storage
site for materials and stone to be used by the contractor, PCL
Civil Constructors, in the construction of the Spring Hollow
Reservoir.
2. The real estate to be leased by the County for the use
of its contractor consists of approximately five acres situated in
1
the Catawba Magisterial District of Roanoke County, Virginia as
more particularly described on a plat attached to the lease
agreement.
3. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County
as are necessary to accomplish this transaction, all of which shall
be upon a form approved by the County Attorney.
4. The effective date of this Ordinance shall be January 28,
1992.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
. G?.ZZL.
Mary H. A en, Clerk
Roanoke County Board of Supervisors
cc: File
John R. Hubbard, Assistant County Administrator
Paul M. Mahoney, County Attorney
John D. Willey, Director, Real Estate Assessment
Ea
AT A REGULAR MEETING, OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 28, 1992
ORDINANCE 12892-10 AUTHORIZING THE EXECUTION OF A LEASE
OF REAL ESTATE, OFFICE SPACE FOR ROANOKE COUNTY
ADMINISTRATIVE OFFICES
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, the acquisition of any interest in real
estate, which includes a lease of office space, shall be accom-
plished by ordinance and pursuant to the authority found in §§
15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County the first reading on this ordinance was
held on January 14, 1992, and the second reading was held on
January 28, 1992, concerning the lease of office space for the use
of Roanoke County administrative offices at 3433 Brambleton Avenue,
S.W. in the County of Roanoke, together with all appurtenances
thereto belonging; and
3. That this lease is with Peery Realty, Inc., a Virginia
corporation, of approximately 4,370 square feet of office space for
a term commencing the 1st day of February, 1992, and ending the
31st day of January, 1993, for an initial annual rental of
$41,515.00, payable in equal monthly installments of $3,459.59; and
4. That the lease agreement setting forth the terms and
conditions of this lease is incorporated herein by reference.
1
.
5. That this lease has been negotiated and awarded without
competitive sealed bidding or competitive negotiation upon a
determination that this office space is the only office space
practically available based upon the following factors: location
and proximity to existing County administrative offices, extension
of an existing lease, survey of office rentals in the immediate
area, value of existing improvements to currently leased office
space, and costs of relocation; and
6. That the County Administrator is authorized to execute
this lease on behalf of the County of Roanoke and to execute such
other documents and take such other actions as are necessary to
accomplish this transaction all of which shall be upon form
approved by the County Attorney.
On motion of Supervisor Nickens to adopt ordinance for one
year at $9.50 per square foot, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Nickens, Eddy,
NAYS: None
ABSTAIN: Supervisor Minnix
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
John M. Chambliss, Jr., Assistant County Administrator
Paul M. Mahoney, County Attorney
John D. Willey, Director, Real Estate Assessment
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-11 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for January 28, 1992 designated as Item K -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 9, inclusive, as follows:
1. Approval of Minutes - November 19, 1991, December
3, 1991, December 17, 1991.
2. Approval of Minutes - January 3, 1992 (Legislative
Meeting), January 3, 1992 (Organizational Meeting).
3. Confirmation of Committee Appointments to the
Library Board, Mental Health Services of the
Roanoke Valley Board of Directors, Total Action
Against Poverty Board of Directors and
Transportation and Safety Commission.
4. Request for Approval of 50/50 Raffle Permit -
Roanoke County School Food Service Chapter.
5. Request for Approval of 50/50 Raffle Permit -
Vinton Moose Lodge Chapter 1551.
6. Request for Acceptance of a portion of Blueberry
Ridge into the Virginia Department of
Transportation Secondary System.
7. Acknowledgement from VDOT of the Acceptance of 0.26
miles of Strathmore Lane and 0.22 miles of
Cardington Drive into the Secondary System.
8. Acceptance of Water System Serving the Oakridge
Subdivision.
9. Resolution Accepting the Employees of the Clerk of
the Circuit Court and the Sheriff into the Roanoke
County Personnel System.
10. Resolution of Appreciation upon the retirement of
Margaret Reynolds, Finance Department.
11. Resolution of Appreciation upon the Retirement of
Carl Catron, Parks and Recreation Department.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Nickens with Items 10 and 11 added,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. lien, Clerk
Roanoke County Board of Supervisors
CC: Clifford Craig, Utility Department
Arnold Covey, Inspections and Engineering
Steven A. McGraw, Clerk of Circuit Court
Sheriff Gerald Holt
ACTION NO. A -12892-11.a
ITEM NUMBER A5,`-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Confirmation of Committee Appointments to the
Library Board, the Mental Health Services of
the Roanoke Valley Board of Directors, Total
Action Against Poverty Board of Directors and
Transportation and Safety Commission.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the January 14, 1992 meeting, the Board of Supervisors made the
following nominations:
Library Board
Supervisor Kohinke nominated Dorothy Shifflett to a four year term
which will expire December 31, 1995.
Mental Health Services of the Roanoke Valley Board of Directors
Supervisor Nickens recommended the reappointment of Dr. Joseph J.
Deutsch, at large member, to another three year term which will
expire December 31, 1994.
Total Action Against Poverty Board of Directors
Supervisor Johnson nominated himself to complete the two-year
unexpired term of Elizabeth Stokes, former Clerk of Circuit Court,
and asked that Elizabeth Stokes be appointed to serve in his place.
This appointment must be filled by an elected official, but the
official may designate another County citizen to serve.
Transportation and Safety Commission
Supervisor Eddy nominated Henry Gregory, Member at Large, to
another four year term which will expire January 1, 1996.
z`s' -3
STAFF RECOMMENDATION:
It is recommended that the above nominations be confirmed by the
Board of Supervisors.
Z _A4, �
Mary H. Allen
Clerk to the Board
e ff
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved Motion by: Harry C.Nickens No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Library Board File
Mental Health Services of the Roanoke Valley Board of Directors File
Total Action Against Poverty Board of Directors File
Transportation and Safety Commission File
A -12892-11.b
ACTION NO.
ITEM NUMBER T
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Request for a Raffle Permit and 50/50 Raffle
Permit from the Roanoke County School Food
Service Chapter
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County School Food Service Chapter has requested a
Raffle Permit for May 8, 1992 and a Raffle Permit for 50/50 raffles
to be held during calendar year 1992. The proposed dates of the
50/50 raffle are listed on the application. The application has
been reviewed by the Commissioner of the Revenue and he recommends
that it be approved.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended• that the application for a Raffle Permit and
50/50 raffles for the Roanoke County School Food Service Chapter
be approved.
Mary H. Allen
Clerk to the Board
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
11�-
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C.Nickens
cc: File
Bingo/Raffle File
VOTE
No Yes Abs
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
�y
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. seg.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seg. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT
�� � BINGO GAMES
Name of Organization A0,9170 j52 //�
Street Address s -a 6
Mailing Address (S,gm )
City, State, Zip Code
Purpose and Type of Organization ,o. v7"e,S
S e�PU! G SA�• — A. f �lLu.4 �G rJ� 1,���i ��ii9 7%�/�c',����`r .S C�oo L
When was the organization founded? jpyDo� .se.�vir�
1
/�-- -d-1
Roanoke County meeting place? ,�7,�-2 /3Z1�f0n /e /I ,Ir C'P���i4
Has organization been in existence in Roanoke County for two con-
tinuous years? YES ,i NO
Is the organization non-profit? YES y NO
Indicate Federal Identification Number #
Attach copy of IRS Tax Exemption letter.
Officers of the Organization:
President:
Address:�S'yz
Secretary: Ne_r, Lee,,LL��(a�
Address: /fit 644a):od Ave
Vice-President__cgfri(--i) A - Gray
Address: (c30q NeU Drive_ KE
�(�nc� icy V A 24 U A
Treasurer: AOAIV
Address: lea/ A),O
,"/70 tKe i' ?_V0/9
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name�oCCe�-e .9,
Home Address4 x/11 4-4.1 ec
Phone Bus. Phone3�i-�Si�
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle is to be conducted.
el
Oe/
Qoee'
RAFFLES: Date of Drawing
/�A,. � - 9,� Time of Drawing
BINGO: Days of Week & Hours of Activity: 1�9,44
Sunday From To S,aih
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From
To
From
To
From
To
From
To
From
To
From
To
2
/--� - I--/
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
`/�// iL�/C!/1 � � t/,�,Gir,�� .SIC%��✓�`�' .
0
3
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County State zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles? &--4a,
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue? ,
4. Does your organization understand. that the Commissioner of
the Revenue or.his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
n
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issuAd? L,D�
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained? gzde::,-
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?4-1
G
9. Does your organization understand that a two percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November? 61e�
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle?��e�
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia?
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony?
-0
14. Has your organization attached a complete list of its member-
ship to this application form?
15. Has your organization attached a copy of its bylaws to this
application form? a �
16. Has the organization been declared exempt from property taxa-
tion under the Virginia Constitution or statutes?
If yes, state whether exemption is for real, pens nal property,
or both and identify exempt property.
17. State the specific type and purpose of the organization.
18. Is this organization incorporated in Virginia?
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? `Lo
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by the Virginia Department of Agriculture and Consumer Affairs?
Qn (If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description Fair Market Value
J
fa•�. � / c��c7�
k
0
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo _games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
/I-- y
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
C. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
ame ' Title Home Address
Subscribed and sworn before me, this qday of �.ly�,, 196�-"z
My commission expires:
30, l90q
11
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA 24018-0513
L
2 Ov-
Vu—blic
/
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
/-Iy- �'z L 1 UIA ' �
Date V Commissioner bf the Revenue
The above application is not approved.
Date Commissioner of the Revenue
9
ACTION NO. A -12892-11.c
ITEM NUMBER '5 -
AT
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Request for a 50/50 Raffle Permit from the
Vinton Moose Lodge Chapter 1551
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION•
The Vinton Moose Lodge Chapter 1551 has requested a Raffle Permit
to hold 50/50 raffles in Roanoke County during calendar year 1992.
The proposed dates of the raffle are listed on the application.
The application has been reviewed by the Commissioner of the
Revenue and he recommends that it be approved.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit for the
Vinton Moose Lodge Chapter 1551 be approved.
��� -*. a��
Mary H. Allen
Clerk to the Board
e e
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C.Nickens No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. seg.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seq. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be.guilty of a Class 6 felony. i7
THIS APPLICATI,O�N�IS , FOR: ( check one)
RAFFLE PERMIT= - 0 BINGO GAMES
Name of Organization
//,U-Fo Ay At 0 0J -e- �'C cy
Itr
o 5�
/Street Address
C72 1,,2 1
",,vim` V�
✓Mailing Address
I' ' O /J
s(
J�,� 7a a
/City, State, Zip
Code _Vl.0 -701'*'k
Purpose and Type of Organization A ,
Mhen was the organization founded? Iq �v
1
'Ar __5
Roanoke County meeting place? 4/"�ro
Has organization beeniryexistence in Roanoke County for two con-
tinuous years? YES NO /
Is the organization non-profit? YES ,/ NO
Indicate Federal Identification Number # cl
Attach copy of IRS Tax Exemption letter.
fficers of the Organization: V
PZ4,�Y/Kc-L—Vice-President{
Address: J �/ �CJ� t Address:
J?l -goi �l �v Ta Al, ,2 Vi 7 9
Secretary: a,,I,,- Treasurer:
Address: 67L>c?, Xyy_2,-�,_VJ .�i� Address:
XMember authorized to be responsible for Raffle or Bingo opera-
tions: a
Name
Home Address
Phone 3k4S-.3 % Bus. Phone
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or BtnT-6ame
4il-
-5--c RAFFLES: Date of Drawing-�V/
is to be conducted
a V- ao
q 4'i .2 _Xc*,- s of 1�- / 9 t�
Time of
BINGO: Days of Week & Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From
To
From
To
From
To
From
To
From
To
From
To
From
To
2
Drawing
,_.7 ../ 4
/6 • ct
ao.
4
3 c-4 4
/7 -rA _
J) e- c- 3
11�-5
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
c
3
�-5
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County State zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter 4th Quarter
Total Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of orga1Pizing, managing, or con-
ducting Bingo Games or Raffles?
i
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue?
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
U.�
4
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued?
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained? 1
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? 440.1)
9. Does your organization understand that a two percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual, financial report due on or before
the first of November? -
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle?
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? Y,L6''
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? ✓ �_
5
5
14. Has your organization attached a complete list of its member-
ship to this application form? 4 P�
15. Has your organization attached a copy of its bylaws to this
application form? /I _,v 47,' tei
16. Has the organization been declared exempt from property taxa-
tion under the Virginia Constitution or statutes?
If yes, state whether exemption is for real, personal property,
or both and identify exempt property.
173 State the specific type and purpose of the organization.
- . _ _ c..l „ L. _ _ - _ n i _ _ X — . n. , A..... / /t2�,, d)
rA C /4':9� -A ��a� r. � ly►
18. Is this organization incorporated in Virginia?.
If yes, name and address of Registered Agent:
10
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code?
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by the Virginia Department of Agriculture and Consumer Affairs?
(If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description Fair Market Value
535 1 14 &^.Q-1 � VL�� 01,
2
5
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed 1 atic
27. Does your org nization underst nd that awards or prize money
or merchandise valt d in excess the following amounts are
illegal? \�
a. No door prize shall 4,xceej;1'twenty-five dollars.
b. No regular Bingo oral Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of a nature wh tsoever shall exceed One Thousand
Dollars, nor s 11 the totalount of jackpot prizes awarded
in any one calendar day exceed ne Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
S'gned by:
Name Title Home Address GW
Subscribed and sworn before me, this day of 19 / v�
My commission expires:
19
Notary Public
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA 24018-0513
A-1-5
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
17- 1A
Date onilnissi ner o Revenue
The above application is not approved.
Date
9
Commissioner of the Revenue
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 28, 1992
RESOLUTION 12892-11.d REQUESTING ACCEPTANCE OF
BLUEBERRY RIDGE AND PRALINE PLACE INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of .06 miles of
Blueberry Ridge from the intersection of Cundiff Drive Route 991
to its intersection with Praline Place, and .06 miles of Praline
Place from the intersection of Blueberry Ridge west to the cul-
de-sac, and .06 miles of Praline Place from the intersection of
Blueberry Ridge east to the cul-de-sac to be accepted and made a
part of the Secondary System of State Highways under Section 33.1-
229 of the Virginia State Code.
2. That it appears to the Board that drainage easements and
a fifty (50) foot right-of-way for said roads has heretofore been
dedicated by virtue of a certain maps known as Glade Hill Estates,
Sections 1 and 2, Subdivision which maps are recorded in Plat Book
11, Page 33, and Plat Book 13, Page 76 of the records of the
Clerk's Office of the Circuit Court of Roanoke County, Virginia,
on October 4, 1988 and March 5, 1991 respectively, and that by
reason of the recordation of said maps no report from a Board of
Viewers, nor consent or donation of right-of-way from the abutting
property owners is necessary. The Board hereby guarantee said
drainage easements and a right-of-way for the roads.
3. That said roads known as Blueberry Ridge and Praline
Place and which are shown on a certain sketch accompanying this
Resolution, be, and the same are hereby established as public roads
to become a part of the State Secondary System of Highways in
Roanoke County, only from and after notification of official
acceptance of said roads by the Virginia Department of
Transportation.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. lien, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
George Simpson, Assistant Director, Engineering, and
copy for Virginia Department of Transportation
ACTION NO. A -12892-11.e
ITEM NUMBER �<— 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
AGENDA ITEM: Acceptance of Strathmore Lane and Cardington
Drive into the Secondary System by the Virginia
Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has received acknowledgement that the following
roads have been accepted into the Secondary System by the Virginia
Department of Transportation effective December 16, 1991.
Bentley Park
0.26 miles of Strathmore Lane (Route 2060)
0.22 miles of Cardington Drive (Route 2061)
Respectfully submitted, Approved by,
Mary H. Allen Elmer C. Hodge
Clerk County Administrator
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ACTION VOTE
Approved (x) Motion by: Harry C Nickens No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
A -12892-11.f
ACTION #
ITEM NUMBER _, J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 28, 1992
SUBJECT: Acceptance of Water System Serving the Oakridge
Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND
At their May 14, 1991 meeting, the Board of Supervisors authorized
Staff to negotiate the acquisition of the Oakridge Water System
owned by Roselawn Forest, Inc.
SUMMARY OF INFORMATION.
The Owners of the Oakridge Water System, Roselawn Forest, Inc.,
have requested that Roanoke County accept the Deed conveying the
water facilities serving the Oakridge Subdivision along with all
necessary easements.
FISCAL IMPACT•
The water system is being donated to Roanoke County. Operational
cost will be similar to the existing County water system and will
be paid for under the water usage rates charged to the customers.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the Oakridge
Water System along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these
facilities.
SUBMITTED BY:
4
l
Clifford a g, P.E.
Utility Director
APPROVED:
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by:C• Harr Ni ckpnc No Yes Abs
Denied ( )
Eddy x
Received ( ) Johnson x
Referred Kohinke x
to Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
I a •.
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