HomeMy WebLinkAbout4/14/1992 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 14, 1992
RESOLUTION 41492-1 OF APPRECIATION TO PRENTISS A. WEBB
FOR SERVICES TO ROANOKE COUNTY THROUGH ACTIVITIES
ON THE LEAGUE OF OLDER AMERICANS
WHEREAS, Prentiss A. Webb has given countless hours and
boundless energy to serving the elderly in Southwest Virginia,
particularly through his work with the League of Older Americans,
which provides various services to senior citizens in eight
jurisdictions; and
WHEREAS, Mr. Webb has worked in various capacities with
the League, beginning as a volunteer in 1974, and recently served
as President of the organization; and
WHEREAS, the contributions made by Mr. Webb over the
past eighteen years are numerous, and have served to improve and
enrich the lives of many of our elderly citizens; and
WHEREAS, Mr. Webb has stepped down as Chairman of the
Board of Directors of the League of Older Americans and plans to
remain active in the league as a volunteer with the Retired Senior
Volunteer Program.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, expresses its deepest
appreciation and the appreciation of the citizens of Roanoke County
to PRENTISS A. WEBB for his years of volunteer service to the
League of Older Americans and to the elderly of this Valley.
On motion of Supervisor Johnson to adopt the resolution,
and carried by the following vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Resolutions of Appreciation File
ACTION NO. A-41492-2
ITEM NUMBER -�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
AGENDA ITEM: Selection of Health Insurance Coverage for County
and School Employees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: In order to represent many diverse views
of County employees, a committee was formed to review health
insurance proposals. These committee members were Diane Hyatt and
Penny Hodge (Finance), Elaine Carver and Bonnie Preas
(Procurement), Keith Cook (Human Resources), Dr. Jerry Hardy
(Schools), Doris Boitnott (RCEA), and Todd Booth (Employee Advisory
Committee). The committee also employed George Weikel as a
consultant to help analyze and negotiate the bids received.
A Request for Proposal was mailed on February 10, 1992, with
a deadline for submittal of March 17, 1992, which allowed five
weeks for a response. The RFP was also advertised in the
newspaper. RFP's were mailed to twenty-nine providers. All
questions from the providers were answered on a timely basis.
The County received seven bids for health insurance coverage.
These proposals are outlined in Attachment A. These bids were
carefully reviewed and three companies were selected for interviews
and final negotiations. At the close of these negotiations it was
decided that the employees would receive the greatest value from
the Blue Cross/Blue Shield minimum premium plan.
The bid from Blue Cross/Blue Shield reflects a 13.37% increase
over the 1990-1991 premiums. Earlier in the budget process, we had
anticipated an increase of 30%-40%. Attachment B shows premiums
for the County and the Schools in comparison with the current
rates.
We included several cost containment changes in the benefit
structure which should save the County money in the future through
better claims experience. These changes are outlined below:
1) Change outpatient surgery from 100% to 80% until the stop
loss is reached. When this 100% benefit was put in place,
we were trying to discourage inpatient surgery which, at
the time was more expensive. Now outpatient surgery is
as costly as inpatient care. In addition, the Pre -
Admission Review policy will not allow patients to choose
3-3
inpatient surgery if it can be performed on an outpatient
basis.
2) Implement a no transfer credit policy. Currently a new
employee that had previous coverage under another Blue
Cross/Blue Shield plan can join our plan without a waiting
period for pre-existing conditions. If that same
individual had previous coverage with another insurance
company, or had no previous coverage, they would have a
12 month waiting period for pre-existing conditions.
Since our plan is a self-insured plan, it makes no
difference to us if the individual was formerly with
another Blue Cross plan or another company. COBRA laws
have also now made insurance coverage available to these
individuals from their former employers during this
waiting period. Roanoke City and Salem have also
eliminated transfer credits from their health insurance
plans.
3) Implement the Rx Alternative Drug Network - The Rx
Alternative Drug Network is a group of pharmacies which
have agreed to provide prescription drugs at a reduced
cost in order to encourage volume. Under this plan, the
individual must have their prescription filled by a
participating pharmacy. Participating pharmacies include
all of the chain pharmacies, and some mail order
pharmacies. Employees will have the added benefit of
ordering 90 day supplies of medication at a reduced rate
through mail order. The cost of medication to employees
will be:
a) 34 day supply of medication
$10.00 Deductible Standard
$2.00 Deductible Generic
b) Mail order 90 -day supply
$16.00 Deductible Standard
$4.00 Deductible Generic
c) Maintenance Pharmacy 90 -day supply
$19.00 Deductible Standard
$5.00 Deductible Generic
In addition, we have added two areas of increased benefit for
the employees.
1) Eliminate the $100 pre -admission deductible for the
Roanoke County School Employee Group - This is currently
the only remaining benefit difference between the County
and the School plan.
2) Mammogram screening - Mammograms will be covered 100% up
2
to $50 per screening, waiving any deductibles based upon
the following schedule:
Age Coverage
Less than 35 None
35 through 39 One screening
40 through 49 One screening biennially
50 and over One screening annually
FISCAL IMPACT: Funds are included in the County budget to pay for
the entire increase in health care cost for the County employees.
Funds are included in the County School budget to pay for the
entire increase in health care cost.
STAFF RECOMMENDATION: The health insurance selection has been
approved by the Health Insurance Selection Committee, the School
Health Insurance Committee and the School Board. It is the
unanimous choice to select the Blue Cross/Blue Shield minimum
premium policy outlined above.
Respectfully submitted, Approved by,
Diane D. Hyatt Elmer C. Hodge
Director of Finance County Administrator
Approved ( x )
Denied ( )
Received ( )
Referred ( )
To
Motion
staff
ACTION
by:Bob L. Johnson to approve
recommendation Eddy
Kohinke
Johnson
Minnix
Nickens
VOTE
No Yes Abs
cc: File
Diane Hyatt, Director, Finance
Keith Cook, Director, Human Resources
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
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ACTION # A-41492-3
ITEM NUMBER M..
MEETING DATE: April 14, 1992
AGENDA ITEM: Acceptance of Approximately $52,000 in Grant
Funding and Donations, and Appropriation to the
School Grants Fund
COUNTY ADMINISTRATOR'S COMMENTS: �/ m
BACKGROUND
The Pi Kappa Phi National Fraternity and PUSH (People Understanding
the Severely Handicapped) Pi Kappa Phi National Committee have
selected Penn Forest Elementary School as the first Virginia site
to develop an outdoor recreational area with facilities totally
accessible to the handicapped and nonhandicapped. The Penn Forest
community has endorsed the project, and a steering committee has
been working closely with Jim Jones of Parks and Recreation and
athletic leagues. The facility use and design is being interfaced
to maximize the available area. Other organizations and
foundations in the valley have shown interest and enthusiasm in the
project. Anticipated revenues to be received from Pi Kappa Phi,
businesses and parents are $52,000. The project will be
constructed in October 1992 by 150 to 200 volunteers.
SUMMARY OF INFORMATION:
The Roanoke County School Board welcomes the construction of this
facility at the Penn Forest School site to enhance the school
physical education program and the recreational opportunities for
the Penn Forest community and Roanoke County citizens. Roanoke
County Schools will serve as the sponsoring organization to receive
revenues and make expenditures for the project in accordance with
Roanoke County's procurement policy. Accordingly, an appropriation
by the governing body must be made to the grant fund.
FISCAL IMPACT: None. No county matching funds are required.
Total funding will be provided by the groups mentioned above.
Revenue would be recorded to reflect $52,000 in the School Grants
Fund. Related expenditures would also be recorded.
D.4
spa
STAFF RECOMMENDATION: Staff recommends acceptance of $52,000 in
grant funding and donations and appropriation of said amount to the
Sch of Grants Fund.
'� A�i�z
Pat Sales, Principal Elmer C. Hodge
Penn Forest Elementary School County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Eddy x
Denied ( ) Minnix to approve Johnson x
Received ( ) Kohinke x
Referred ( ) Minnix x
To Nickens x
cc:
cc: File
Dr. Bayes Wilson, Superintendent,
Diane Hyatt, Director, Finance
John Chambliss, Acting Director,
Roanoke County Schools
Parks & Recreation
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING
IN REGULAR SESSION AT 7 P.M. ON MARCH 26, 1992 IN THE BOARD ROOM OF THE
SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
RESOLUTION REQUESTING AN APPROPRIATION BY THE
BOARD OF COUNTY SUPERVISORS TO THE SCHOOL GRANT
FUND FOR THE DEVELOPMENT OF AN OUTDOOR
RECREATIONAL AREA ON PENN FOREST SCHOOL PROPERTY
WHEREAS, the Pi Kappa Phi National Fraternity has chosen the
Roanoke Valley, specifically Penn Forest Elementary School, as a site
for the development of an outdoor recreational area with facilities
that will be totally accessible to the handicapped and non -handicapped,
and
WHEREAS, the project, a first in Virginia, has received the
support of the Roanoke County Department of Parks and Recreation, PUSH
(People Understanding the Severely Handicapped) of the Pi Kappa Phi
National Committee, parents, businesses and corporations and a
commitment of approximately $52,000 for construction in October 1992 by
150 to 200 volunteers;
BE IT RESOLVED that the County School Board of Roanoke County
on motion of Maurice L. Mitchell and duly seconded welcomes the
development of said project at Penn Forest Elementary School and agrees
to be the sponsoring organization for the receipt of revenue and
expenditure for purchases in accordance with Roanoke County's
procurement policy, and
FURTHER, requests an appropriation of $52,000 to the School
Grant Fund by the Board of Supervisors of Roanoke County.
Adopted on the following recorded vote:
AYES: Paul G. Black, Maurice L. Mitchell, Charlsie S.
Pafford, Barbara B. Chewning, Frank E. Thomas
NAYS: None
TES
1
Clerk
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, APRIL 14, 1992
RESOLUTION 41492-4 APPROVING THE ROANOKE
VALLEY RESOURCE AUTHORITY BUDGET FOR THE
YEAR ENDING JUNE 30, 1993,
UPON CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority
Members Use Agreement provides that the Authority shall prepare and
submit its operating budget for the forthcoming fiscal year to the
Board of Supervisors of the County, the City Council of the City of
Roanoke, and the Town Council of the Town of Vinton.; and
WHEREAS, by report dated March 20, 1992, a copy of which is on
file in the office of the Clerk of the Board, the Chairman of the
Roanoke Valley Resource Authority has submitted a request that the
County approve the budget of the Roanoke Valley Resource Authority
for the year ending June 30, 1993.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia that the budget for the year ending June
30, 1993 for the Roanoke Valley Resource Authority as set forth in
the March 20, 1992, report of the Authority Chairman, a copy of
which is incorporated by reference herein, is hereby APPROVED, and
the County Administrator and the Clerk are authorized to execute
and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary
to evidence said approval.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Diane Hyatt, Director, Finance
Gardner Smith, Chairman, RVRA
John Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Town of Vinton
A-41492-5
ACTION NO.
ITEM NUMBER :b —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
AGENDA ITEM: Request for Funding to Cover Increased Sewer Fund
Costs for 1991-1992
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
While sewer revenues have remained the same, there are now
more restrictive treatment requirements, increased costs at the
treatment plant as well as increased costs to the County. This has
created a $350,000 deficit in the Sewer Fund.
SUMMARY OF INFORMATION:
At this time, staff is estimating that the sewer fund will
generate a deficit of $350,000 in the 1991-1992 fiscal year.
During the 1991-1992 budget process, it was anticipated that the
County would initiate a sewer rate increase during the year to fund
the sewage treatment plant expansion and to cover the existing
sewer fund deficit. Because of delays in the sewage treatment
plant expansion this rate increase has been postponed. However,
the sewer fund deficit will need to be funded from another source.
Sewer fund deficits in the last two years have depleted all
of the capital money that was available for sewer repair and
replacement projects. Therefore, there are no sources of funds
within the sewer fund to cover this deficit. Net revenues of the
water system are at the level that we had anticipated in the Water
Revenue Bond Feasibility Study to cover future debt service on the
Revenue Bonds, and these amounts are pledged in the Bond Indenture.
Therefore, the water fund does not contain any funds that can be
applied towards this deficit.
The current budget was prepared several months before the
Board chose to increase the consumer utility tax for the new water
system. Because of this, we collected additional revenue during
the year of approximately $750,000. This provides a one-time
source of revenue that can be used to offset the sewer fund
deficit. The Board may recall that we have already used $400,000
to cover the mid year adjustment. The balance of approximately
$350,000 could be transferred to the General Fund to offset this
1
cc:
deficit. These funds are a one-time source of revenue and in future
years, this tax will be needed to pay debt service on the water
bonds and fund capital expenditures.
FISCAL IMPACT•
The sewer deficit of $350,000 for the 1991-1992 fiscal year will
need to be funded from the General Fund. The deficit for 1992-
1993 is included in the proposed budget. This deficit will
continue until a sewer rate increase is adopted. This transfer
will only cover the operating deficit of the Sewer Fund and does
not provide any capital money for major repairs to the system.
ALTERNATIVES•
1. Transfer $350,000 from the General Fund to the Sewer Fund.
2. The Board could chose to raise sewer rates, but it would be
difficult to raise them high enough to cover the $350,000
deficit in the current year.
STAFF RECOMMENDATION:
Staff recommends the transfer of $350,000 from the General Fund to
the Sewer Fund. Staff further recommends that we postpone
increasing the sewer rates until later in the year when we know
more about the cost of expanding the treatment plant.
Respectfully submitted, Approved by,
ZA�r�� .0. e4a zq��
Diane D. Hyatt Elmer C. Hodge
Director of Finance County Administrator
Approved ( x)
Denied ( )
Received ( )
Referred ( )
To
ACTION
Motion by: Bob L. Johnson to
approve
File
Diane Hyatt, Director, Finance
Cliff Craig, Director, Utility
2
VOTE
No Yes Abs
Eddy x
Kohinke x
Johnson x
Minnix x
Nickens x
f
ACTION # A-41492-6
ITEM NUMBER D' 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
AGENDA ITEM: Request for funding for well for Hofauger House
(Explore Project)
COUNTY ADMINISTRATOR'S COMMENTS: ,ccs
ray ...�
EXECUTIVE SUMMARY•
The River Foundation is requesting reimbursement from the County of
Roanoke in an amount up to $10,000 for the costs of drilling a well
to serve the Hofauger House in Explore.
BACKGROUND•
Roanoke County previously assisted the Explore project with the
drilling of a well during the spring of 1991. This activity was
requested by Explore and covered under a County contract for well
drilling services. A second well was planned for the Hofauger
House but delayed because an archaeological survey was required to
be completed prior to drilling. By the time the archaeological
clearance was given, the County's contract had expired. Funds are
not available within the Utility Department budget for this
purpose.
County staff has examined other alternatives with Explore staff,
including the feasibility of extending water lines from Vinton
and/or a line from the other well. Neither is financially feasible
at this time.
The long range plan for utility services include an extension of
water from the Town of Vinton (as Explore is in their service area)
and sewer being extended by Roanoke County. Planning for these
utility projects would occur after 1994. Construction would occur
later as private sector funding increases for the realization of
the Explore Master Plan. Costs estimates for engineering and
construction have not been determined at this time.
D-7
The staff recommends that up to $10,000 from the Economic
Development Fund (26-102320) be expended to complete the second
well and make the Hofauger House a functional unit within Blue
Ridge Town. The River Foundation will purchase the well pump,
perform water testing, and install lines to the house at their
cost.
FISCAL IMPACT•
There is a $52,970 balance in the FY 91-92 Economic Development
Fund. Several other projects have been appropriated or identified
for funding from the $100,000.
ALTERNATIVES•
1. Fund the cost of well drilling up to $10,000.
2. Fund a portion (50/50) of the well drilling cost.
3. Do not fund the well drilling cost.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors consider
Alternative 1 and approve an appropriation up to $10,000 from the
Economic Development Fund to The River Foundation for well drilling
costs.
SUBMITTED BY:
APPROVED:
U
� ,�.* • ��
Timothy W. Gubala, Director Elmer C. Hodge
Economic Development County Administrator
ACTION
Approved ( x) Motion by: Harry C. Nickens
Denied ( ) to approve the actual cost of
Received ( ) well drilling up to 10,000
Referred
to
cc: File
Timothy W. Gubala, Director, Economic Dev
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
VOTE
Eddy
Johnson
Kohinke
Minnix
Nickens
No
Yes Abs
x
x
x
X
x
ACTION # A-41492-7
ITEM NUMBER D - $
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
SUBJECT: Report on Roanoke Valley Regional Cable Television
Committee and Request to Approve Expenditure of up to $10,000 from
the Cable Television Capital Grant Fund for the Purchase of
Equipment.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: On April 7, a meeting of the Roanoke
Valley Regional Cable Television Committee was held. All three
County representatives, Dr. Harry Nickens, Don Terp and Anne Marie
Green were present, along with Dr. Jane James from the Roanoke
County School System.
The Committee received and discussed a report from the
Equipment and Facilities Subcommittee. This Subcommittee had been
charged with investigating possible locations for the govern-
ment/education studio site as well as reviewing equipment needs and
operating conditions. A copy of the Subcommittee's report is
attached.
The Committee voted unanimously to proceed as follows:
o Take to each of the three participating governments a
request to appropriate up to $10,00o from the Cable Television
Capital Account. These funds are to be used to purchase two
character generators, one to be located in the Roanoke County
Public Information Office, and one to be located at Cox
Cable's studio. ( It is necessary to have a machine at Cox
Cable to receive the messages transmitted from the one located
in Roanoke County.)
The Roanoke County Procurement Department has been working
with the Subcommittee to identify the best type of machine for
this situation. If the expenditure of funds is approved,
Procurement will begin the process used to purchase the
equipment, and they will be installed as soon as possible.
Character generators are used to type information which is
then scrolled across a television screen at fixed intervals.
Cox Cable will carry this information on Channel 17, which is
already available for this purpose. The Subcommittee
envisioned that this channel will be used for broadcasting
information concerning meetings, events, and other topics of
general interest. For example, routine listings would include
Board of Supervisors and Planning Commission meetings, special
informational meetings, such as those on the Zoning Ordinance,
and events such as County Government Day, the Family Fun
Festival and the Christmas Tree Lighting.
Because only one channel is presently available, it was
recommended that one character generator be purchased at this
time. Eventually, each government and school system will have
its own machine, and the receiving machine will be located at
the Government Access studio. The County has agreed to receive
and transmit the messages during the start-up phase, although
this may be rotated if it becomes too onerous.
o Take to each of the three participating governments an
ordinance changing Exhibit A of the franchise agreement. This
exhibit lists the injection points which will be installed by
Cox Cable, and the Subcommittee agreed that four changes are
necessary. That ordinance will be considered by the Board
later on this Agenda.
o Directed the attorneys for the three localities to meet and
return in 30 days with a draft operating agreement for the
proposed television studio. This agreement, while less
complex, would be similar to the agreements operating the
Regional Airport and landfill.
The Committee will meet again on Thursday, May 7 at 3:30 p.m.
to review the draft agreement.
FISCAL IMPACT: There is no impact on the County's budget. Under
the franchise agreement, Cox Cable agreed to provide the three
governments with a capital grant of $480,000 to design and equip
a government and education access studio. To date, Cox has paid
$200,000 of this into an account which is being maintained by
Roanoke County. The two character generators would be purchased
from this account.
ALTERNATIVES: 1. Authorize the appropriation of up to $10,000
from the Cox Cable Capital Fund for purchase of two character
generators.
2. Do not authorize this appropriation. This alternative
prevents Roanoke County from having access to Channel 17, which is
already available for use by the local governments.
RECOMMENDATION: Staff recommends alternative 1.
J AAJAI 11.144*A�
%�
nne Mari Green
Public Information Officer
C�
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (K) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) to approve Alternative #1 Eddy x
Received ( ) Kohinke x
Referred Johnson x
To Minnix x
Nickens x
cc: File
Anne Marie Green, Public Information Officer
Diane Hyatt, Director, Finance
Roanoke, Virginia
April 7, 1992
Honorable Chairman Howard Musser and Members of the Roanoke
Valley Regional Cable Television Committee
Dear Cable Television Committee Members:
Subject: Recommendations from the Equipment and Facilities
Subcommittee
I. Background
A. On September 25, 1991, at the first meeting of the
expanded Regional Cable Television Committee, members
were named to a variety of sub -committees including the
Equipment and Facilities Subcommittee. This committee
was charged with investigating possible locations for a
government/education studio site (referred to in the
franchise agreement as the institutional studio), as
well as looking into -equipment needs and operating
recommendations.
B. Sub -Committee members are: Michelle Bono, chair, City
of Roanoke; Anne Marie Green, Roanoke County; Mary Beth
Layman, Vinton; Dr. Jane James, Roanoke County Schools;
David Baker, Roanoke City Schools; Don Terp, County
citizen; and Al Beckley, City citizen.
C. Under the current franchise agreement, Cox Cable
Roanoke will provide the three local governments with a
capital grant of $480,000 to design and equip a govern-
ment and education access studio. This is not to be
used for the community studio, which Cox Cable must
provide for public access. A check for the first
$200,000 has been received and is being maintained in
an interest bearing account by Roanoke County. An
additional $100,000 is due May 31, 1992, an additional
$100,000 is due May 31, 1993, and the final $80,000 is
due May 31, 1994.
D. In the original negotiations for a cable franchise
agreement, it was anticipated that the three govern-
ments would use the additional one percent of the
franchise fee from Cox Cable Roanoke -to pay for
salaries and operating expenses associated with running
a government and education access studio.
E. No operating expenses have been incurred to date.
F. The Equipment and Facilities Subcommittee has been
meeting since October 1991, on the following issues:
D-9
2
1. Evaluating and recommending a system for character
generation in order to be able to run government
and school messages on the government access
channel. Currently, Cox Cable has offered Channel
17 and Channel 2 as government access channels.
Because Channel 2 currently carries C -Span,
present plans are to only utilize Channel 17.
2. Evaluating and touring potential studio sites.
3. Talking with other Virginia governments operating
access studios regarding policies, standard
operating procedures and equipment.
II. Current Situation
A. At a Equipment and Facilities Subcommittee Meeting on
March 13, 1992, the committee unanimously voted on the
following recommendations to take back to the Roanoke
Regional Cable Television Committee:
1. That bids be publicly advertised for two Texscan
MSI Spectragen 3B High Performance Character
Generators, plus necessary cable interconnect and
a fax modem. One character generator would be
maintained at the Roanoke County Administration
Offices and the other at Cox Cable (head -in).
Messages from the three governments and two
schools would be sent to Roanoke County to be put
into the system of running messages. Because only
one channel is currently available on Cox Cable
for government access, all messages would run on
Cox Cable Channel 17. Estimated Cost: $7,000.
The system could later be expanded and/or improved
once the studio came on-line.
2. That four insertion points be changed in the
franchise agreement to better meet the government
and school needs. (See attached letter from Cox
Cable.)
3. That because no operating expenses are expected
to be incurred in the current fiscal year, that
the additional one percent of the franchise fee
not be set aside for operating expenses. Instead,
the one percent franchise fee would be allocated
for these purposes beginning in fiscal year
1992/1993. Cox Cable estimates the additional
one percent to generate $180,000 in calendar
year 1992, which equates approximately to
$104,000 from the City of Roanoke,.$.62,0000..from.
Roanoke County, and $14,000 from Vinton. 3
4. That beginning immediately, the Cable Television
Committee would begin a search for a government/
education access studio manager to begin work July
1, 1992. A job description will need to be
developed.
5. That upon hiring the government/education access
studio manager, direct that individual to work
with the cable television committee to develop a
request for proposals to procure a contract for
engineering services for studio site selection and
design.
6. That the five top recommendations for potential
studio sites are:
(In no particular order)
Roanoke County Occupational School
Jefferson High School
Patrick Henry High School
William Fleming/Rufner
Breckinridge Middle School
B. Any funds spent by the Cable Television Committee must
be approved by all three governments. A next logical
step would be to set up a reporting structure for the
studio manager (i.e., how paid, reports to whom), and
an initial operating budget to be approved by the three
governments.
C. A subcommittee or individual would have to be named to
lead the job search for the cable studio manager.
III. Issues
A. Need
B. Cost '
C. Timing
IV. Alternatives
A. Approve the recommendations of the Equipment and
Facilities Subcommittee.
1. Need for government/education access would be met.
2. Initial cost for equipment and studio would be
paid by the initial $200,000 of the $480,000
capital grant from Cox Cable. Operating coata>
2
would be covered by allocation of the additional
one percent of the franchise fee from area
governments, as previously discussed during
franchise negotiations.
3. Timing is such that local governments need to plan
for allocating the one percent franchise fee to be
included in the fiscal year 1992/1993 budgets. In
addition, Cox Cable has requested a decision on
insertion points by April 10, 1992.
B. Do not approve the recommendations of the Equipment and
Facilities Subcommittee.
1. Need for government/education access would go
unmet.
2. Cost would not be an issue, however capital grant
from Cox Cable would go unused, as it cannot be
used for any other purpose. The additional one
percent of the franchise fee would remain with
local governments.
3. Timing would not be an issue.
V. Recommendation
Concur in Alternative A, thereby approving the recommenda-
tions of the Equipment and Facilities Subcommittee.
Respectfully Submitted,
M. Michelle Bono, Chairman
MMB:mp
Attachment
cc: Ms. Mary F. Parker, City Clerk
Mr. Robert E. Glenn, Attorney, Roanoke Valley Cablevision,
P.O. Box 2887, Roanoke, VA 24001
Mr. Bernard W. Langheim, General Manager, Roanoke Valley
Cablevision, Inc., P.O. Box 13726, Roanoke, VA 24034 -
Mr. Joseph B. Obenshain, Senior Assistant.County Attorney-,
P.O. Box 29800, Roanoke, VA 24018-0798
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Mark A. Williams, Assistant City Attorney
Dr. Jane W. James, Supervisor, Library Media Center
Services, Roanoke County Schools, 526 College Avenue,
Salem, VA 24153
Cox Cable Roanoke. Inc.
1909 Salem Avenue S.W.
P.O. Box 13728
Roanoke, Virginia 24038
CWC
Cox Gable
Roanoke. Inc.
March 17, 1992
Ms. Michelle Bono, Public Information Officer
Chairman, CATV Equipment and Facilities Subcommittee
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011
Re: Franchise Agreement Institutional Cable Distribution
System Injection Points Substitutions
Dear Ms. Bono:
1 ^ MAR
RECEIVED 1
City Manager's
Office
In the meeting on March 13,1992, the Equipment and Facilities Subcommittee made
a request to make changes/ substitutions in the Franchise Agreement with regard to injection
points for the Institutional System. A list of the requested changes are attached. Please
review this list for accuracy.
We are very willing to accommodate the changes as requested; however, our concern
is timing. The engineering and design of our system is presently underway to be upgraded
to 450 MHz (62 channels capable). The fiber optics network for the Institutional System
will be designed and constructed simultaneously with the system upgrade; therefore, exact
locations are imperative. We will begin our construction May 4, 1992, with completion
scheduled within thirty months. Our plans are to begin work in the Southwest portion of
our system, from our headend to the system extremity.
Ms. Michelle Bono
Page Two
In order to not delay the system upgrade and enable us to meet the franchise
requirements, we would respectively request approval for the injection point substitutions
by April 10, 1992. Although this will require adjustments in our system design and
engineering, we feel we can accommodate the changes as requested.
The franchise agreements with each of the governments specify the location of the
injection points and accordingly appear to require amendment to satisfy your request. We
would not want to make the design changes if there were any chance that the governments
would not approve the amendments. Perhaps your attorney should speak to our attorney,
Bob Glenn, regarding the actions to be taken.
We look forward in continuing to work very closely with you in this very important
project. If I may be of further assistance, please don't hesitate to contact me.
Sincerely,
*"_A�
Bernard W. Langheim
Vice President / General Manager
BWL/ sp
Enclosure
cc: Mr. Robert E. Glenn, Attorney - Glenn, Flippin, Feldmann & Darby
Mr. Howard E. Musser, Chairman - Regional Cable Television Committee
Mr. Johnny W. Benson, Plant Operations Manager - Cox Cable Roanoke, Inc.
INSITI'UTIONAL CABLE DISTRIBUTION SYSTEM
INJECTION POINTS
EXHIBIT A
1)
Va. Western Comm. College
12)
Roanoke Civic Center
3095 Colonial Ave.
710 Williamson Rd.
Roanoke, VA
Roanoke, VA
2)
Patrick Henry High .School
13)
William Byrd High School
2102 Grandin Rd.
Roanoke, VA
2902 Washington Ave.
Vinton, VA
3)
Governors School
2102 Grandin Rd.
10
7
Roanoke County Career Center
Roanoke, VA
Old William Byrd High School
Vinton, VA
(Potential - Studio Location)
4)
Roanoke City Main Library
15)
Vinton War Memorial
706 Jefferson St.
Vinton, VA
Roanoke, VA
5)
Roanoke Municipal Bldg./
16)
Vinton City Hall
Police Department
311 S. Pollard St.
215 Church Ave.
Vinton, VA
309 - 3rd St.
Roanoke, VA
6) Old Jefferson High School
500 Block Campbell Ave.
Roanoke, VA
7) Roanoke City School Admin. Bldg.
40 Douglas Ave.
Roanoke, VA
8) Roanoke Airport
Main Terminal
Roanoke, VA
9) William Fleming High School
3649 Ferncliff Ave.
Roanoke, VA
10) WBRA Public TV
1215 McNeil Dr.
Roanoke, VA
11) Raleigh Court Library
2112 Grandin Rd.
Roanoke, VA
RfjtA&ATEfl CKAA E$
S0.12,A TrAXc6--'-L-rJ-r
- 3 -
17) Roanoke County Main Library
3131 Electric Rd.
Roanoke, VA
18) Hidden Valley Jr. High School
4902 HIdden Valley School
Roanoke, VA
19) South View Public Safety
3568 Peters Creek Rd.
Roanoke, VA
20) Roanoke County Admin. Bldg.
Brambleton Ave.
Roanoke, VA
21) Cave Spring' Rescue
Brambleton Ave.
Roanoke, VA
1 0
' 1 �►. � 1 :�. 1 1 1 ' l l
Exhibit A
• Number 11
Cave Spring Junior High School 10,
4880 Brambleton Ave., S.W.
Roanoke, VA 24018
• Number 13
William Byrd Middle School
2910 Washington Ave.
Vinton, VA 24179
• Number 14
Roanoke County Occupational School
5937 Cove Road, N.W.
Roanoke, VA 24019
• Number 21
Cave Spring Fire Station Aft
4212 Old Cave Spring Rd., S.W.
Roanoke, VA 24018
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1992
RESOLUTION 41492-8 SETTING THE TAX RATE ON
REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE
CALENDAR YEAR 1992
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, that the levy for the twelve-month period beginning
January 1, 1992, and ending December 31, 1992, be, and hereby is,
set for a tax rate of $1.13 per one hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by
§§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of
Virginia, as amended, situate in Roanoke County.
On motion of Supervisor Minnix to adopt the resolution setting
the real estate tax rate at $1.13, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
y'Lc'�a'_P_Z�
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Paul Mahoney, County Attorney
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
John Willey, Director, Real Estate Assessment
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 14, 1992
RESOLUTION 41492-9 SETTING THE TAX LEVY ON ALL
CLASSES OF PERSONAL PROPERTY SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 1992
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the levy for the twelve-month period beginning
January 1, 1992, and ending December 31, 1992, be, and hereby is,
set for a tax rate of $3.50 per one hundred dollars of assessed
valuation on all taxable, tangible personal property, excluding all
those classes of household goods and personal effects as are
defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia,
as amended, but including the property separately classified by §§
58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of
Virginia, as amended, of public service corporations based upon the
assessed value thereof fixed by the State Corporation Commission
and duly certified.
2. That there be, and hereby is, established as a separate
class of personal property in Roanoke County those items of
personal property set forth in § 58.1-3507 of the 1950 Code of
Virginia, as amended, and generally designated as machinery and
tools.
3. That the levy for the twelve-month period beginning
January 1, 1992, and ending December 31, 1992, be, and hereby is,
set for a tax rate of 3.00 per one hundred dollars of assessed
valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as
more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as
amended, and generally designated as machinery and tools.
On motion of Supervisor Minnix to adopt the resolution setting
the personal property tax rate at $3.50 and the machiney and tools
tax rate at $3.00, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
'/>�� 'V. e2) e' �
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Paul Mahoney, County Attorney
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
John Willey, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, APRIL 14, 1992
ORDINANCE 41492-10 AUTHORIZING THE ACQUISITION OF 29.634
ACRES OF LAND FROM APPALACHIAN POWER COMPANY FOR THE
WATER TREATMENT PLANT
WHEREAS, in order to construct a water treatment plant, staff
has located a site near the reservoir, consisting of 29.634 acres
in the Catawba Magisterial District of Roanoke County, presently
owned by the Appalachian Power Company; and
WHEREAS, staff has negotiated the purchase of said property
from Appalachian Power Company for the sum of $89,900.00, being the
estimated fair market value based upon an appraisal; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs
that the acquisition of real estate be accomplished by ordinance;
the first reading of this ordinance was held on March 24, 1992; the
second reading was held on April 14, 1992.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the County Administrator is hereby authorized to
acquire from Appalachian Power Company a 29.634 -acre tract of land,
identified as a portion of Tax Map No. 72.02-02-03, for an amount
not to exceed $89,900.00, which shall be paid out of the funds
available from the Water Treatment Plant project budget.
2. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County in
this matter as are necessary to accomplish the acquisition of this
property, all of which shall be approved as to form by the County
Attorney.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Clifford Craig, Director, Utility
Paul M. Mahoney, County Attorney
John D. Willey, Director, Real Estate Assessment
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1992
RESOLUTION 41492-11 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for April 14, 1992, designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 6,
inclusive, as follows:
1. Approval of Minutes - March 10, 1992, March 24,
1992.
2. Request for Acceptance of Water and Sanitary Sewer
Facilities Serving Larson Oaks.
3. Request for Acceptance of Water and Sanitary Sewer
Facilities Serving Windemere.
4. Acknowledgement from VDOT of the acceptance of the
following roads in Secondary System: 0.06 miles of
Blueberry Ridge Drive; 0.12 miles of Praline Place
0.31 miles of Buckland Mill Road; 0.09 miles of
Copper Circle; 0.09 miles of Past Times Lane; 0.22
miles of Huntridge Road; 0.06 miles of Golden
Circle and 0.06 miles of Louise Circle
5. Request for approval of a Tip Board Raffle Permit
from Roanoke Moose Lodge 284.
6. Request for approval of Raffle Permit from Cave
Spring American Baseball League, Inc.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the resolution
with the addition of Item 6 and removal of Item 2 for a separate
vote, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
On motion of Supervisor Nickens to approve Item 2, and
carried by the following recorded vote:
AYES: Supervisors Kohinke, Minnix, Nickens, Eddy,
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Cliff Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
A -41492-11.a
ACTION #
ITEM NUMBERy
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Larson Oaks
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Larson Oaks, Oaks Development Corporation, have
requested that Roanoke County accept the Deed conveying the water
and sanitary sewer facilities serving the subdivision along with
all necessary easements.
The water and sewer facilities are installed, as shown on plans
prepared by Lumsden Associates entitled Larson Oaks, dated
January 5, 1990, which are on file in the County Engineering
Department. The water and sanitary sewer facility construction
meets the specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is $65,000
and $80,000 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving Larson Oaks along with all
necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
APPROVED:
r
Clifford a'g, P.E. Elmer C. HodcN
Utility Director County Administrator
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens No
Denied ( ) to approve Eddy _
Received ( ) Johnson _
Referred Kohinke _
to Minnix _
Nickens
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
T --;k
Yes Abs tain
X
x
x
x
x
J o 30-�
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 12 day of March
1992, by and between: Oaks Development Corporation hereinafter referred to
as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second
part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party
of the third part.
: W I T N E S S E T H:
THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the
Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer
lines, valves, fittings, laterals, connections, storage facilities, sources of
water supply, pumps, manholes and any and all other equipment and appurtenances
thereunto, in and to the water and/or sewer systems in the streets, avenues and
public utility, water and/or sewer easement areas that have been or may hereafter
be installed by the Developer, along with the right to perpetually use and occupy
the easements in which the same may be located, all of which is more particularly
shown and described and designated as follows, to wit:
As shown on the plan entitled Larson Oaks dated January 5 , 1990 made
by Lumsden Associates and on file in the Roanoke County Engineering
Department.
Page 1 of 3
.Sa
The Developer does hereby covenant and warrant that it will be responsible
for the proper installation and construction of the said water and/or sewer
systems including repair of surface areas affected by settlement of utility
trenches for a period of one (1) year after date of acceptance by the Board and
will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party
of the third part, hereby joins in the execution of this instrument to signify
the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia.
WITNESS THE FOLLSA I4 signatures and seals:
Developer:
By:
By: _
'C
As:
State of:
County/�C-� of: to wit:
Th foregoing deed waq Acknowledged before me this:
/b day of 19By: eA
g
Duly authorized officer Title
on behalf of
Notary Public
My Commission expires: nccL�,/
Page 2 of 3
�T';k
Approved as to form: County Administrator of Roanoke
County, Virginia
County Attorney
State of:
County/City of:
By
Elmer C. Hodge
to wit:
The foregoing deed was acknowledged before me this:
day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors
of Roanoke County, Virginia.
Notary Public
My Commission expires:
Revised to/16/90
Page 3 of 3
NORTH
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•`" k es•ar.s• ■ 217.34• e• \ ? PROPERTY OF
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ZONED R-1 s
TAX 1 77.06-2-47
t TRACT 'A'
• PROPERTY OF a 'r •� 1 M ,
mARCIA L. LARSON
P.B. 1019. PG. 66
S 69-iY5�6' E
_ BAN—
•. i
,`'!�8' �r.r• ,31 it 6 ' y I
tJI
ACCEPTANCE OF WATER AN
SERVING LARSON OARS SII
ACTION # A -41492-11.b
ITEM NUMBER �- 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Windemere
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Windemere, James H. and Virginia H. Buckland,
have requested that Roanoke County accept the Deed conveying the
water and sanitary sewer facilities serving the subdivision along
with all necessary easements.
The water and sewer facilities are installed, as shown on plans
prepared by Buford T. Lumsden and Associates entitled Windemere,
dated April 1, 1988, which are on file in the County Engineering
Department. The water and sanitary sewer facility construction
meets the specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is $46,000
and $25,000 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving Windemere along with all
necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY: APPROVED:
t
Clifford a g, P. .
Utility Director
C/-"' L4�
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
to Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
S- 3
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 10 day of March
19 92 , by and between: James H. and Virginia H Buckland hereinafter
referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of
the second part; and ELMER C. HODGE, County Administrator of Roanoke County,
VIRGINIA, party of the third part.
: W I T N E S S E T H;
THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the
Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer
lines, valves, fittings, laterals, connections, storage facilities, sources of
water supply, pumps, manholes and any and all other equipment and appurtenances
thereunto, in and to the water and/or sewer systems in the streets, avenues and
public utility, water and/or sewer easement areas that have been or may hereafter
be installed by the Developer, along with the right to perpetually use and occupy
the easements in which the same may be located, all of which is more particularly
shown and described and designated as follows, to wit:
As shown on the plan entitled Windemere dated April 1 , 1988 made
by Buford T. Lumsden and Associates and on file in the Roanoke County
Engineering Department.
Page 1 of 3
-.7.-3
The Developer does hereby covenant and warrant that it will be responsible
for the proper installation and construction of the said water and/or sewer
systems including repair of surface areas affected by settlement of utility
trenches for a period of one (1) year after date of acceptance by the Board and
will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party
of the third part, hereby joins in the execution of this instrument to signify
the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia.
WITNESS THE FOLLOWING signatures and seals:
/Developer:
By: �GJC
By:
As:
State of:
County/City of: to wit:
13 Tate foregoing deed w s ack owledged before me this:
day of , 19 Q a
r By: U 'tooy4 as
Duly authorized officer Title
on behalf of
Notary Public
My Commission expires: / ()- 3 /- 9`3
Page 2 of 3
�3
J -
Approved as to form: County Administrator of Roanoke
County, Virginia
County Attorney
State of:
County/City of:
By
Elmer C. Hodge
to wit:
The foregoing deed was acknowledged before me this:
day of 19
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors
of Roanoke County, Virginia.
Notary Public
My Commission expires:
Revised 10/16/90
Page 3 of 3
I
NORTH
WATER AND SEWER FACILITIES SERVING
ENGMMM WINDEMERE SUBDIVISION
Tv
WATER AND SEWER FACILITIES SERVING
ENGMMM WINDEMERE SUBDIVISION
ACTION NO. A -41492-11.c
ITEM NUMBER �''
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
AGENDA ITEM: Acceptance of Blueberry Ridge Drive, Praline
Place, Buckland Mill Road, Copper Circle, Past
Times Lane, Huntridge Road, Golden Circle and
Louise Circle into the Secondary System by the
Virginia Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has received acknowledgement that the following
roads have been accepted into the Secondary System by the Virginia
Department of Transportation:
1. Glade Hill Estates - Section 2 - Effective March 9 1992
0.06 miles of Blueberry Ridge Drive (Route 992)
0.12 miles of Praline Place (Route 993)
2. Buckland Forest, Section 4 - Effective March 13 1992
0.31 miles of Buckland Mill Road (Route 1858)
0.09 miles of Copper Circle (Route 1977
3. Junipine - Effective March 13 1992
0.09 miles of Past Times Lane (Route 2075)
4. The Orchards - Applewood Sections 6 & 7 - Effective
March 17, 1992
0.22 miles of Huntridge Road (Route 1220)
0.06 miles of Golden Circle (Route 1225)
5. Campbell Hills - Section 3 - Effective March 18 1992
0.06 miles of Louise Circle (Route 1193)
Respectfully submitted,
-..�v . CLL'0-4�
Mary H. Allen
Clerk
Approved by,
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
0
A -41492-11.d
ACTION NO.
ITEM NUMBER 17-
AT
7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1992
AGENDA ITEM: Request for approval of a Tip Board Raffle Permit
for calendar year 1992 from the Roanoke Moose Lodge
284
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Moose Lodge 284 has requested a permit to hold tip
board raffles in Roanoke County for the calendar year 1992. These
raffles are to be held at any time the lodge is open to members
only and are permitted by the amended bingo -raffle law. Attached is
a copy of the amendment.
This application has been reviewed with the Commissioner of Revenue
and he recommends that it be approved. The application is on file
in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application from the Roanoke Moose Lodge
284 for a Tip Board Raffle Permit for the calendar year 1992 be
approved.
SUBMITTED BY: APPROVED BY:
Mary Er. Allen Elmer C. Hodge
Clerk to the Board County Administrator
Approved (X)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson
cc: File
Bingo/Raffle File
VOTE
No Yes Abs
Eddy X
Johnson X
Kohinke X
Minnix X
Nickens X
VIRGINIA ACTS OF ASSEMBLY -- CHAPTER 43
An Act to amend and reenact !! 18.2-340.1, 18.2-340.3 and 18.2-340.9
of the Code of Virginia, relating to bingo and raffle
definitions; permits; prohibited practices.
(H 35)
Approved
Be it enacted by the General Assembly of Virginia:
1. That !! 18.2-340.1, 18.2-340.3 and 18.2-340.9 of the Code of
Virginia are amended and reenacted as follows:
! 18.2-340.1. Definitions. --The following words shall have the
following meanings:
1. "Organization" means any one of the following:
(a) A voluntary fire department or rescue squad or auxiliary unit
thereof which has been recognized by an ordinance or resolution of the
political subdivision where the voluntary fire department or rescue
squad is located as being a part of the safety program of such
political subdivision.
(b) An organization operated exclusively for religious,
charitable, community or educational purposes; an association of war
veterans or auxiliary units thereof organized in the United States, or
a fraternal association operating under the lodge system.
2. "Bingo" means a specific game of chance played with individual
1 2
cards having randomly numbered squares ranging from one to
seventy-five, in which prizes are awarded on the basis of designated
numbers on such cards conforming to a predetermined pattern of numbers
selected at random. Such cards shall have five vertical rows headed
respectively by the letters B.I.N.G.O., with each row having five
randomly numbered squares.
3. "Raffle" means a lottery in which the prize is won by a random
drawing of the name or prearranged number of one or more persons
purchasing chances. <Provided,>However,<that>nothing in this article
shall prohibit an organization from using the State Lottery
Department's Pick -3 number as the basis for determining the winner of
or purposes of this definition, "raffle" shall include
determining the winner of a lottery by use of prepackaged pull -tab
devices which are devices made completely of paper or paper products
with concealed numbers or symbols that must be exposed by the player
to determine wins or losses and may include the use of a seal which
conceals a number or symbol that has been designated in advance as a
prize winner including but not limited to pull -tab devices commonly
known as tip boards or seal cards.
21. TLEsTanr Ingo means a specific game of chance played by the
random selection of one or more individually prepacked cards, with
winners being determined by the preprinted appearance of the letters
1 2
B.I.N.G.O. in any prescribed order on the reverse side of such card.
5. "Jackpot" means a bingo card played as a part of a bingo game
defined in ! 18.2-340.1 (2) in which all numbers on the card are
covered, each number being selected at random, and with no free or
"wild" numbers.
! 18.2-340.3. Requirement for issuance of permit; where valid;
duration; permits subject to local regulation. --Prior to the issuance
EHB35
Jr s
MORE
EHB35
MORE
EHB35
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. seg.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seg. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable invest..ga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person' violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION I FOR: ,,nnom�( ch c one)
RAFFLE PERMIT � 04110 AINGO GAMES
n
Name of Organization
Street Address 5213
Mailing Address �D, 8ex -f39
City, State, Zip Code
Purpose and Type of Organization
When was the organization founded? / 9/lf-
1
Roanoke County meeting place?
Has organization been in existence in Roanoke County for two con-
tinuous years? YES X NO
Is the organization non-profit? YES X NO
Indicate Federal Identification Number # Ste- D- X7.19,2
Attach copy of IRS Tax Exemption letter.
Officers of the Organization:
President: ,C,/tel r�. /'!�"�l'TT Vice-President�'i�vC
Address: .31/1eXI Address: _1dZZ
Secretary: , ,,0)Y;rrei) �/�7,�.cik� �, �/i2 Treasurer:
Address: WtW &?4t,f l -f �i�r r�� ���� Address:
Member authorized to be responsible for Raffle or Bingo opera-
tions: 1
Name,, 11z
Home Address WOW 6av1z=41l &i e.k 'ill)
Phone 77 y- 1'7 il, d Bus. Phone--,;',"- 7,17Z
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION. elt`�/�E.
Specific location where Raffle or Bingo Game is to be conducted.
RAFFLES: Date of Drawing S �E iU�Tf
Time of Drawing
BINGO: Days of Week & Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From
To
From
To
From
To
From
To
From
To
From
To
From
To
2
,,,,7-
/5
,vT/S elvt�,1J Te' eltu Y
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
.5e& 15 J41,"4,6 Rei 4T
A,17-, = 2
yid
/'%•3/ 1l Gait ,q,� 'G .� �D�' f'.C'�°P6ltl : � �-1 S .�9� � t�/.v'�� ,lJ -�l'� 519 /7J%.0
3
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name: AV
Address:
County State Zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter 7, z
3rd Quarter 39/
4th Quarter 11'7, 90 2
Total 367 lO_3
1st Quarter—,/
2nd Quarter /�
3rd Quarter,/,
4th Quarter 2 s , J^94• -/O
Total 70, J 67 20
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles? yF s
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue?
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
yEs
4
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of NoveJmber of each calendar year for which a per-
mit has been issued? /,FS
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? Y'6 S
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter unti�J such report is properly filed and a
new permit is obtained? /,J
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? E s
9. Does your organization understand that a two percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November?Y.ES
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? " E s
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? f ins
13. Does your organization understand that any organization- found
in violation of the County Bingo and Raffle Ordinance or 518.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization whq violates the above
referenced Codes may be guilty of a felony? .t
5
14. Has your organization attached a complete list of its member-
ship to this application form? Q'A'
15. Has your organization attached a copy of its bylaws to this
application form? 4-cl
16. Has the organization been declared exempt from property taxa-
tion under the Virginia Constitution or statutes? ,�=t
If yes, state whether exemption is for real,,personal property,
or both and identify exempt property. AZ:. -?.0 5Ti9 ic"
17. State the specific type and purpose of the organization.
18. Is this organization incorporated in Virginia?
If yes, name and address of pegistered Agent:
_41oiN C'I'le,91111,=,ti.' s
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? ;fl'6
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by the Virginia Department of Agriculture and Consumer Affairs?
( If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description Fair Market Value
2
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
i
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in 918.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
C/ • �/ .e��t lG�>o �l�y/1i rit .%Gfti2�/�e l %>>9y G� s � .:QC�.���
.,/Name Title Home Address
Subscribed and sworn before me, this/day of �� 19��
My commission expires:19 lso
�j , otary Public
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA'24018-0513
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Commissi ner of th I
Revenue
The above application is not approved.
Date
9
Commissioner of the Revenue
AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 14, 1992
RESOLUTION 41492-12 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 14, 1992
RESOLUTION 41492-13 OF APPRECIATION TO JOHN B. WILLIAMSON
FOR HIS CONTRIBUTIONS TO REGIONAL COOPERATION
WHEREAS, John B. Williamson has been Botetourt County
Administrator since January, 1986; and
WHEREAS, during that time, Mr. Williamson has worked with
Roanoke County on a variety of regional projects, including the
Hollins Community Development Project, the Blue Ridge Library, the
Jack Smith Industrial Park, and the Read Mountain Fire Station; and
WHEREAS, Mr. Williamson accompanied the Roanoke County All
America City team to the awards competition in Chicago in 1989,
participated in the presentation, and provided a major contribution
to the winning of that award by Roanoke County; and
WHEREAS, today was Mr. Williamson's last day with Botetourt
County, and he will be assuming a position shortly with Roanoke Gas
Company.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board
of Supervisors, on behalf of itself and the citizens of the County,
does hereby extend its sincere gratitude and appreciation to JOHN
B. WILLIAMSON for his cooperative efforts in serving the people of
Botetourt County and Roanoke County; and further
BE IT RESOLVED, that the Board of Supervisors extends its best
wishes to Mr. Williamson in his new career.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File