HomeMy WebLinkAbout4/28/1992 - Adopted Board Records0
ACTION NO. A -41492-11.e
ITEM NUMBER :5 —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Request for approval of a Raffle Permit from the
Cave Spring American Baseball League, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION•
The Cave Spring American Baseball League, Inc. has requested a
permit to hold a raffle in Roanoke County on May 30, 1992. This
application has been reviewed with the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION•
It is recommended that the application from the Cave Spring
American Baseball League, Inc. for a Raffle Permit be approved.
SUBMITTED BY:
Mary H. Xllen
Clerk to the Board
APPROVED BY:
(2,
Elmer C. Hodge
County Administrat r
--------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. sea.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seg. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person' violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT BINGO GAMES
Name of Organization At-weloi 405�Z�44 � /yc.
Street Address
Mailing Address P D• &)( 3,0 L/86
City, State, Zip Code 7Co.4WoK;,-_, blx
Purpose and Type of Organization /corrD TZ
?ia ✓c -1G A4,11A Xvywj vi11i l/zy nezySG.4/Jr� f marl nom. /NS xve_ao, ' G�.G � /t. Airll
o/ipr/ts1/„/TIG j
AW SGL
When was the organization founded? /cf�'7 J> �o,.rannb,.J
1
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Roanoke County meeting place? ///O) / L1,444,y
Has organization been in existence in Roanoke County for two con-
tinuous years? YES_Z NO
Is the organization non-profit? YES_' NO
Indicate Federal Identification Number #
Attach copy of IRS Tax Exemption letter.
Officers of the Organization:
President: llnro
Address: 317-3- /<' /�n &vr) ).O�
l
secretary: /,q,f,fty TG,4JC/
Address :
`ic,
23--73131/3
Vice-President1
Address : n L,#11oit �2
Treasurer:
Address: /Q/ >ou�a---c
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name
Home Address f�r�
Phone Bus. Phone
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
dAK- 6PV C- 6L0y6J7Af1,y - 6*>ot
RAFFLES: Date of Drawings 4 3,:;, Z Time of Drawing %"so H .
BINGO: Days of Week & Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From
To
From
To
From
To
From
To
From
To
From
To.
From
To
2
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
3
BINGO: Complete the following:
Legal owner(s) of the building/(ahere BINGO is to be conducted:
Name:
Address:
County
Is the building
State Zip
d by a 501-C non-profit organization?
Seating capacityfor each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles? Ve S
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such reco ds are subject to
audit by the Commissioner of the Revenue?
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords re uired to be maintained for Bingo games or raffles?
5
4
1st
Quarter
lst
Quarter
2nd
Quarter
2nd
Quarter
3rd
Quarter_
3rd
Quarter
4th
Quarter
4th
Quarter
Total
Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles? Ve S
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such reco ds are subject to
audit by the Commissioner of the Revenue?
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords re uired to be maintained for Bingo games or raffles?
5
4
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of Novemb r of each calendar year for which a per-
mit has been issued?
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until tsuch report is properly filed and a
new permit is obtained? y
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?
9. Does your organization understand that a two percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the ann al financial report due on or before
the first of November?
i
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? %eS
12. Has your organization attached a check for the annual permit
fee in the ampunt of $25.00 payable to the County of Roanoke,
Virginia?
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony. y�S
5
14. Has your organization attached a complete list of its member-
ship to this application form? �G 5
15. Has your organization attached a copy of its bylaws to this
application form? -- At_j2ePCpr oN Ff L l- F--bM LA Sr' `fe,44
16. Has the organization been declared exempt from property taxa-
tion under the Virginia Constitution or statutes? A_(rUe°b �
If yes, state whether exemption is for real, personal property,
or both and identify exempt property. w=ir(l�c�
17. State the specific �ype and purpose of the organization.
3 sa (04
18. Is this organization incorporated in Virginia? -40-5
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? K4�Y4- �el
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by the Virginia Department of Agriculture and Consumer Affairs?
(If so, attach copy of exemption.)
'A f -Pce-sS of o6i�'�1►�v
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description Fair Market Value
(21) J; KkeTT?
LL_ s,o By
rde.M(�,-7L9 d� / 9F2
V.S. oLYrtPIC TZ�Al
C2-)— WF_E-Le-N�:) OF # 3-5-04610
-0,4-Se- 6A -U_ i J
A -L -T7 0404? -re
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
9
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
C. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §718.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by: /
Name
tie
Subscribed and/sworn before me,
My commission expires:
Ala 3 1994
Home Address
this /�' day of 19 902'
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA'24018-0513
L
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Commissioner/of the Reven e
The above application is not approved.
Date Commissioner of the Revenue
E
ACTION # A-42892-1
ITEM NUMBER: U`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Request to Amend Street Light Policy
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
In the past, citizens have continuously expressed concerns
about Roanoke County's Street Light Policy for the following
reasons:
1. The evaluation form is too impersonal;
2. A low percentage of requests meet our criteria;
3. No appeal process exists when requests are denied.
For these reasons, we are requesting the Board to approve
the recommended changes to the Street Light Policy.
BACKGROUND:
In November, 1991, at a quarterly meeting with the civic
league presidents and the County Administrator, a street light
subcommittee was established to review our current Street Light
Policy. Over the past six months, the committee has met several
times with staff to discuss alternatives and recommendations.
On April 1, 1992, the subcommittee presented its report and
recommendations to the quarterly meeting of the civic league
presidents.
SUMMARY OF INFORMATION:
The proposed seven recommendations outlined in this report
have received unanimous support from the civic league presidents
and they are as follows:
1. Allowing requestor to be present during evaluations.
2. Allowing citizens to request evaluations to be done at
night.
3. Requiring police department to research crime rates and
accident reports for three years when completing the
evaluation form.
4. Currently, only two classification factors carry any
significant weight (horizontal curves and night vs. day
accident ratios). The sub -committee recommended
additional emphasis be placed on vertical curves since
the topography in the area is very steep. The
committee agreed upon a factor of 2, making vertical
curves the third most important factor.
5. An appeals process for street lights failing to achieve
a score of 70 points but scoring greater than 55 is
being recommended. A copy of the appeals process is
enclosed for review, see EXHIBIT "A".
6. Cost participation (Ordinance # 112288-7) is the
financing of municipal improvements by the imposing of
taxes or assessments on a group of adjoining property
owners. This ordinance has always been available for
the funding of street lights but was not practical
under our current policy. Recommendations and
guidelines to utilize this ordinance have been made and
it is also enclosed for review, see EXHIBIT "B".
7. Enact provisions for future installation of street
lights in subdivisions. The sub -committee proposes
that developers and county staff coordinate and plan
for the installation of a street light at all major
intersections by installing pedestals at these
intersections. This would reduce Roanoke County's
installation cost. However, staff needs to coordinate
this recommendation with the Roanoke Regional
Homebuilders's Association and amend our current
subdivision ordinance. Staff will continue to evaluate
and work on implementing this final recommendation.
2
The staff feels recommendations 1 through 3 were of minimum
impact and could be implemented immediately. The remaining four
recommendations (4 through 7) are significant and will require an
ordinance amendment and an increase in the funding to the street
light budget.
FISCAL IMPACT:
The current 1991-92 street light budget is approximately
$98,441. Of this amount, approximately $89,371 is allocated to
pay the utility bill and the remaining $9,070 is for new
construction. If the Board were to adopt recommendations 4,5 and
6 proposed by the civic league presidents, staff estimates an
additional $9,000 would be needed for installation cost and
another $1,000 for electricity costs. Some assumptions were made
in order to arrive at these costs; therefore, these estimates
could either be high or low. These funds are currently available
in the proposed 92-93 Budget.
ALTERNATIVES:
Alternative 1: Adopt recommendations one through seven and
approve that increase in FY 92-93 Budget, in the amount of
$10,000 with the understanding that the proposed changes need to
be reviewed after the one year period.
Alternative 2: Adopt recommendation 1, 2, 3 and 7. No
additional funding required.
Alternative 3: Leave current policy the same. No additional
funding required.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
Y SUBMITTED BY:
Arnold Covey, I1irector
Engineering & Inspecti
APPROVED BY:
&C
:0t")
Elmer C. Hodge
County
Administrator
b -I
ACTION VOTE
Approved (X) Motion By: Bob L. Johnson No Yes Abs
Denied ( ) to approve staff recommenda- Eddy X
Received ( ) tion, Alt #1 Johnson X
Referred Kohinke X
to Minnix X
Nickens X
pc: Reta Busher, Director of Management & Budget
File
Arnold Covey, Director, Engineering & Inspections
Diane Hyatt, Director, Finance
Terry Harrington, Director, Planning & Zoning
4
EXHIBIT "A"
APPEALS PROCESS
Committee consisting of:
5 Citizens
D- I
1 Staff employer (citizen/staff ineligible to vote
within own district)
A. Elected every two years in January at the quarterly meeting
of civic groups and homeowner's association. Committee will
meet semi-annually (February and August) if needed. Must have
quorum to vote, three people minimum/maximum.
B. Criteria to be eligible for Appeal process:
1. Street light scores minimum of 55 points on County
evaluation.
2. Citizen must request committee to review street light in
writing and be available for the review, when committee
meets in February or August.
5
C. Committee has three options:
1. Require requestor to pay for installation and County to
pay electric bill.
2. Deny request.
3. Require County to install street light and cover all
costs. Committee's decision is based solely on
individual preference.
D. Street Light Priority List: All lights passing this review
will be placed on a priority list. The lights shall be ranked
in accordance with respective scores on our review. Any light
requested which scores 70 points or above shall take
precedence over this list.
2
EXHIBIT "B"
COST PARTICIPATION OF STREET LIGHTS
REMEMBER:
(1) Request for street light must meet the minimum score of 55.
(2) The Appeals Committee has three options:
(A) Require County to install light and cover cost of the
electric bill.
(B) Require requestor(s) to pay for installation and County
pay electric bill. (vise versa is not feasible due to
inconsistency, i.e. residents relocating billing process
and not cost effective to County) average electric bill
$8.50 monthly.
PROCEDURES:
1. A group of residents agree to pay installation of
light - average cost $600, more people involved less
cost per person.
2. Residents notify Engineering & Inspections
Department. This department gives estimated cost
and estimated time when light could be installed.
3. Residents sign street light contract and money is
paid in lump sum up front.
4. Light is installed as soon as possible.
(C) Deny request altogether.
1. Referral to APCO who will usually install an average
dusk to dawn light no charge and tack bill onto
customers' normal electric bill.
2. Inform requestor of County ordinance 112288-7 if
appropriate and refer requestor to County Attorney.
Ordinance 112288-7 is the financing of municipal
improvements by the imposing of taxes or assessments
on a group of adjoining property owners. Such a
process is already in existence but is only used
when major municipal improvements are involved, i.e.
a group of citizens request installation of 20
street lights.
7
I
PROCEDURES:
a. The owners of at least 75 percent of the adjoining
properties involved must petition the County to
impose taxes or assessments on the residents in a
given area for the municipal improvements.
b. The property owners must agree to share in the cost
for the improvements. This would involve both
installation, electric bill and interest involved.
The County may or may not agree to accept a portion
of the cost.
C. The payment of the cost can be done through regular
utility billing.
d. To insure payment of the cost a lien would be
recorded on a person's property.
e. The County must agree to this petition. If not cost
effective, i.e. five street lights requested, County
would most likely deny due to administrative and
legal cost involved.
1.1
A-42892-2
ACTION #
ITEM NUMBER -D - -)--
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Consideration of Projects for 1992-93 VDOT Revenue
Sharing Program
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND
The Virginia Department of Transportation (VDOT) annually
provides localities the opportunity to receive state matching funds
for the construction, maintenance, and improvements to primary and
secondary roads in the state's highway system. The Commonwealth
of Virginia provides $10,000,000 for the matching program and
limits participating localities to $500,000 each. However, if more
than 20 counties participate, our share of money will be reduced
proportionately.
Staff has also included two projects requested by citizens in
the event Roanoke County or other Counties do not use their
allocation. The property owners have agreed to pay either half or
over half of the cost to make these improvements. Priority numbers
58 and 59 are the two projects under consideration.
SUM4ARY OF INFORMATION
Staff and representatives of VDOT have prepared a priority
list of proposed projects to be constructed with revenue sharing
funds. The proposed priority list (57 projects) represents
approximately 1 million dollars of construction cost.
Staff is requesting the Board of Supervisors to approve the
priority list in order that we may notify the Virginia Department
of Transportation of our intentions to participate in the Revenue
Sharing Program.
Roanoke County may defer making any appropriations until later
into the fiscal year 1992-93.
V —Z
ALTERNATIVES AND INPACTS
Alternative Number 1: Approve the project list and defer any
appropriations at this time.
Alternative Number 2: Decline to participate in revenue
sharing for fiscal year 1992-93.
STAFF RECOMMENDATION
Staff recommends Alternative Number 1. We will submit the
approved project list to VDOT but defer making any appropriations
until later into fiscal year 1992-93.
SUBMITTED BY: APPROVED BY:
Arnold Covey, Director Elmer C. Hodge
of Engineering & Inspec ions County Administrator
ACTION
Approved (x) Motion by: Harry C. Nickens
Denied ( ) motion to approve project list,
Received ( ) defferinu the appropriations,
Referred ( ) and clarify status of Item 30
To ( ) (Starkey Rd)
cc: File
Arnold Covey, Director, Engineering
Diane Hyatt, Director, Finance
Reta Busher, Director, Management &
VOTE
No Yes Abs
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
& Inspections
Budget
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
aT
NZ.1"Oultba of Avanake
P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
April 28, 1992
BOARD OF SUPERVISORS
LEE B. EDDY, CHAIRMAN
WINDSOR HILLS MAGISTERIAL DISTRICT
EDWARD G. KOHINKE, SR., VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
H. ODELLFUZZY MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
(703) 772-2005
County Primary and Secondary Road Fund
(Revenue Sharing Program)
Code of Virginia, Section 33.1-75.1
Fiscal Year 1992-93
County of Roanoke
Mr. Gerald E. Fisher
State Secondary Roads Engineer
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Fisher:
The County of Roanoke, Virginia, indicates by this letter its
official intent to participate in the "Revenue Sharing Program" for
Fiscal Year 1992-93. Roanoke County will provide $500,000 for this
program, pending appropriation of available funds, to be matched
from funds of the State of Virginia.
The County worked with its Resident Engineer, and developed
the attached prioritized list of eligible items of work recommended
to be undertaken with these funds. The County also understands
that the program will be reduced on a pro rata basis if requests
exceed available funds.
Sincerely,
Lt
Lee B. Eddy, Chairm
Roanoke County Board of Supervisors
pc: Resident Engineer
Attachment: Priority Listing of Projects
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ACTION # A-42892-3
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Authorization to Construct Water Transmission Line
from Starkey to Cotton Hill
COUNTY ADMINISTRATOR'S COMMENTS:icr,�,w
/11�T�-c.t,co(,�J. • ��x7/4.f.<nh,a,4 �cvc --ter+ �2�la
BACKGROUND•
A local developer is considering development of an 80 acre tract
of land located between Cotton Hill Road and Merriman Road. A
majority of the land is bounded on the south by the Blue Ridge
Parkway. The development is proposed to provide 200 lots for
single family homes. The proposed access to the development is
from Coleman Road. The developer is in the initial planning stages
for the project and has requested information on public water and
sewer for the property.
The proposed development can be provided with public sewer service
by construction of a gravity sewer from the development to the
Starkey Sewer Pump Station. The developer may request a
reimbursement agreement with the County for the sewer construction
at a later date. No action relative to the sewer is required at
this time.
The proposed development could be provided with public water
service by construction of a water line from the development to the
Starkey Water System on Merriman Road.
The proposed County South Water Transmission line will be installed
in the same location as the above mentioned water line. The South
Water Transmission line will require 2,000 feet of easement across
the proposed development. It would be more logical for the County
to construct the transmission line than for the developer to extend
a smaller water line now which would later be paralleled by the
transmission line.
10
ALTERNATIVES AND IMPACTS:
Alternative 1: The Board of Supervisors would authorize staff to
construct the water transmission line from Starkey to Cotton Hill
for the purpose of providing public water service for development.
The cost of constructing this line now is approximately $680,000.
Funds are available for this construction in the 1991 Water Project
Fund for Transmission Lines.
Alternative 2: The Board of Supervisors would not approve the
construction of this section of the transmission line. The
developer would then either extend an eight inch water line from
Starkey to the development or develop the property using individual
wells. If the developer installed an eight inch water line, an
off-site facility credit of $221,000 would be given to the
developer for the construction. In 1995, the County would install
a 20 inch transmission line parallel to the 8 inch at a cost of
$660,000. Therefore, the cost of this alternative would be
$881,000.
STAFF RECOMMENDATION:
Staff recommends the Board of Supervisors approve Alternative 1 in
order to promote development that uses public water and sanitary
sewer service while at the same time minimizing the overall cost
of construction.
SUBMITTED BY:
APPROVED:
VVI
Clif rd Craig, Elmer C. Hodge
Util y Director County Administrator
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens No Yes Abs
Denied ( ) to approve staft recommen a- Eddy x
Received tion, Ait #1 Johnson x
Referred Kohinke x
to Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Arnold Covey, Director, Engineering & Inspections
y
RIDGE p
guttgy` =i
VICINITY MA
NORTH
ROANOKE COUNTY
UTILITY DEPARTMENT
WATER TRANSMISSION LINE
STARKEY / COTTON HILL
RIDaa
S�-
VICINITY
NORTH
1-3
ROANOKE COUNTY
UTILITY DEPARTMENT
WATER TRANSMISSION LINE
STARKEY / COTTON HILL
ACTION # A-42892-4
ITEM NUMBER L �y
T
MEETING DATE: April 28, 1992
AGENDA ITEM: Request for an Appropriation of $74,000 to the
School Bus Fund from the 1990-91 Year -End Balance
of School Funds
COUNTY ADMINISTRATOR'S COMMENTS:,Q
BACKGROUND
The school board has proposed to allocate $368,717 from the 1990-91
year-end balance of school funds to the school bus fund. The
school board has received an offer from the local Bluebird vendor
(low bid on state contract) to purchase a 1991 demonstrator
Bluebird 78 passenger transit bus at a discount of $3,800 for a
total cost of $43,915. A majority of the school bus fleet is
equipped with two-way radios. Incidents in recent months involving
student safety have presented the need to install radios in
approximately fifteen buses to complete equipping the fleet. The
cost per radio is estimated at $500. Specifications for the diesel
buses purchased in 1988, 1989 and 1990 did not provide for an air
dryer to eliminate moisture in the air braking system. To correct
problems occurring due to the moisture build-up in the 89 buses
purchased in those years, air dryers must be installed at a per
unit cost of $250. Subsequent to those years, specifications
provide air dryers as standard equipment.
SUMMARY OF INFORMATION:
The Roanoke County School Board has approved purchase of the school
bus, two-way radios, and air dryers totaling $74,000 from the 1990-
91 year-end balance allocated for school buses ($368,717).
Inasmuch as the funds remain in the year-end balance account, the
$74,000 must be appropriated by the Board of Supervisors to the
school bus fund. Following this expenditure, $294,717 will remain
for the purchase of replacement buses.
FISCAL IMPACT: The expenditure will be made from the 1990-91 year-
end balance for replacement of school buses.
b— I
-2-
STAFF RECOMMENDATION: Staff recommends appropriation of $74,000
from the 1990-91 year-end balance to the school bus fund.
Robert A. Woolwine Elmer C. Hodge
Supervisor of Transportation County Administrator
ACTION VOTE
No Yes
Approved (x ) Motion by: Bob L. Johnson Eddy x
Denied ( )motion to approve Johnson x
Received ( ) Kohinke x
Referred ( ) Minnix x
To Nickens x
cc:
cc: File
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Abs
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING
IN REGULAR SESSION AT 7 P.M. ON APRIL 9, 1992 IN THE BOARD ROOM OF THE
SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
RESOLUTION REQUESTING AN APPROPRIATION OF $74,000
BY THE BOARD OF COUNTY SUPERVISORS FROM THE 1990-
91 YEAR-END BALANCE TO THE SCHOOL BUS FUND.
WHEREAS, the County School Board of Roanoke County proposes
to purchase replacement buses from a portion of the 1990-91 year-end
balance of school funds, and
WHEREAS, said school board has the opportunity to purchase a
bus at discount price and other necessary equipment to ensure the
safety of students and maximum performance of buses in the current
fleet,
BE IT RESOLVED that the County School Board of Roanoke
County, on motion of Paul G. Black and duly seconded, requests an
appropriation of $74,000.00 by the Board of Supervisors of Roanoke
County from the 1990-91 year-end balance allocated for school bus
replacements ($368,717) to the school bus fund for the purchase of the
following:
1. A 1991 demonstrator Bluebird 78 passenger transit bus at a
discount of $3,800 for a total cost of $43,915;
2. Approximately fifteen two-way radios estimated at $500 each
to complete equipping the bus fleet; and
3. Air dryers to be installed on 89 diesel buses to eliminate
moisture in the air braking system at an estimated cost of
$250 each.
Adopted on the following recorded vote:
AYES: Paul G. Black, Maurice L. Mitchell, Charlsie S.
Pafford, Barbara B. Chewning, Frank E. Thomas
NAYS: None
TESTE:
Clerk
c: Mrs. Diane Hyatt
Mrs. Penny Hodge
ACTION NO.
A-42892-5
ITEM NUMBER—D — 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Adoption of the Fiscal Year 1992-93 Budget
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: Attached is the 1992-93 Fiscal Year Budget
for the County of Roanoke. Several changes were made to the
original budget document that was submitted to the Board of
Supervisors on March 24, 1992. These changes and other highlights
are noted below. Also attached for Board of Supervisors approval
is the 1992-93 Fiscal Year Classification Plan.
Budget Highlights
• 3% Salary increase for school and county employees.
• New ambulance for Hollins Rescue Squad.
• Used ambulance for the Mason's Cove Rescue Squad.
• New fire truck for Mason's Cove Fire Station.
• Increase in the Street Light budget by $10,000.
• Funding increase for the Roanoke Valley Convention and
Visitors Bureau from $25,000 to $35,000.
• Increase of $9,348 in the Contribution to Mental Health
Services which will bring the allocation to an amount
equivalent to $1 per capita or $79,332.
• New refuse truck.
• Establishment of a Capital Reserve in the Capital Fund in
the amount of $114,760.
• Increase in the Public Health budget by $20,000 to match
State funding levels.
• Elimination of the Cigarette Tax revenue from the School
Board budget.
• Increase in the Affirmation Action Program.
FISCAL IMPACT: The 1992-93 Fiscal Year Budget totals $164,155,719.
This includes the changes outlined above and all interfund and
intrafund transfers. The budget net of transfers is $119,212,624.
1
D -5 -
STAFF RECOMMENDATION: Staff recommends the adoption of the 1992-93
Fiscal Year Budget and Classification Plan as presented. The Board
must first adopt the Fiscal Year Budget and then adopt a Budget
Appropriation Ordinance. The Budget Appropriation Ordinance must
be adopted through the process of a first and second reading before
June 30, 1992. The first reading is scheduled for May 12, 1992,
and the second reading is scheduled for May 26, 1992.
Respectfully submitted,
Reta R. Busher
Director of Management
& Budget
ACTION
Approved by,
Elmer C. Hodge
County Administrator
Approved ( x) Motion by: Harry C. Nickens
Denied ( ) to approve adoption of the Eddy
Received ( ) budget Kohinke
Referred ( ) Johnson
To Minnix
Nickens
cc: File
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
John Chambliss, Assistant County Administrator
Don Myers, Assistant County Administrator
Keith Cook, Director, Human Resources
VOTE
No Yes Abs
x
x
x
X
x
b— 45
COUNTY OF ROANOKE
SUNKARY OF PROPOSED
1992-93 BUDGET
REVENUES
Fund Amount
General Fund:
General Government
General Property Taxes $ 48,640,000
Other Local Taxes 14,615,000
Permits, Fees and Licenses 428,000
Fines and Forfeitures 215,000
Charges for Services 225,800
Commonwealth 5,012,532
Federal 1,230,500
Other 341,000
Total General Government 70,707,832
Youth Haven II 352,552
Law Library 30,000
Recreation Fee Class 452,848
Internal Services 1,222,527
Garage II 232,218
Total General Fund $ 72,997,977
Debt Fund $ 7,929,491
Capital Fund $ 439,760
Water Fund:
Water Operations $ 5,983,802
1991 Water Revenue Bonds 127,453
Water Repair and Replacement 350,000
Rate Stabilization 309,414
Water Surplus 797,584
Total Water Fund $ 7,568,253
Sewer Fund:
Sewer Operations $ 3,409,762
Offsite Facilities - Sewer 116,394
Total Sewer Fund $ 3,526,156
Total County Funds S 92.461.637
k
School Funds:
Operating
Cafeteria
Grant
Textbook
Capital
Total
Fund
School Funds
Total Revenues All Funds
Less: Transfers
Total Revenues Net of Transfers
EXPENDITURES
General Fund:
General Government
General Administration
Constitutional Officers
Judicial Administration
Management Services
Public Safety
Community Services
Human Services
Non -Departmental
Transfers to School Operating
Transfers to Debt Fund
Transfer to Internal Service
Transfer to Sewer Fund
Other Transfers
Contingent Balance
Total General Government
Youth Haven II
Law Library
Recreation Fee Class
Internal Services
Garage II
Total General Fund
Debt Fund
Capital Fund
Water Fund:
Water Operations
1991 Water Revenue Bonds
Water Repair and Replacement
Rate Stabilization
Water Surplus
Total Water Fund
4
Fund
Fund
$ 66,106,683
2,861,370
2,125,671
532,858
67.500
$ 71,694,082
$164,155,719
(44,943.095)
$119,212.624
Amount
$ 1,520,288
4,968,213
164,858
2,676,250
7,022,055
4,344,372
7,002,305
2,023,184
32,921,346
6,134,125
721,686
644,390
514,760
70,707,832
352,552
30,000
452,848
1,222,527
$ 72,997,977
$ 7,929,491
$ 439,760
$ 5,983,802
127,453
350,000
309,414
$ 7,568,253
D- 4s",
Sewer Fund:
Sewer Operations
Offsite Facilities - Sewer
Total Sewer Fund
Total County Funds
School Funds:
Operating
Cafeteria
Grant
Textbook
Capital
Total School Funds
Total Expenditures All Funds
Less: Transfers
Total Expenditures Net of Transfers
5
$ 3,409,762
116,394
$ 3,526,156
$ 92,461,637
$ 66,106,683
2,861,370
2,125,671
532,858
67,500
$ 71,694,082
$164,155,719
(44,943,095)
$119,212,624
D- S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, APRIL 28, 1992
ORDINANCE 42892-6 TO CHANGE THE ZONING
CLASSIFICATION OF A 2.2 ACRE TRACT OF REAL
ESTATE LOCATED AT 8251 WOOD HAVEN ROAD (TAX
MAP NO. 36.08-1-56) IN THE CATAWBA MAGISTERIAL
DISTRICT FROM THE ZONING CLASSIFICATION OF R -E
TO THE ZONING CLASSIFICATION OF M-1 WITH
CONDITIONS UPON THE APPLICATION OF NORMAN T.
RONK
WHEREAS, the first reading of this ordinance was held on March
24, 1992, and the second reading and public hearing was held April
28, 1992; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on April 7, 1992; and,
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing 2.2 acres, as described herein, and located at
8251 Wood Haven Road, (Tax Map Number 36.08-1-56) in the Catawba
Magisterial District, is hereby changed from the zoning
classification of R -E, Residential Estate District, to the zoning
classification of M-1, Light Industrial District.
2. That this action is taken upon the application of Norman
T. Ronk.
3. That the owner has voluntarily proffered in writing the
following conditions which the Board of Supervisors hereby accepts:
(1) Proposed building and land to be used for
agriculture, woodworking or closely -related
operations only.
(2) Business hours to be contained from 7 a.m. to 9
p.m., Monday through Saturday. No business on
Sunday under any circumstances.
(3) All business operations to be contained inside
except loading and unloading.
4. That said real estate is more fully described as follows:
BEGINNING at a point on the north line of Wood Haven Road
105 feet west of the corner of Lot 9, Block 4, Section 1
of Willow Creek Subdivision; thence in a westerly
direction with the north line of Wood Haven Road 270
feet, more or less, to a point; thence in a northwesterly
direction with the line of Wood Haven Road 50 feet, more
or less, to a point on the easterly line of Carner Lane;
thence with the easterly line of Carner Lane in a
northerly direction 330 feet, more or less, to a point;
thence with four new dimension lines through the Annie L.
Ronk property as follows: in an easterly direction 270
feet, more or less, to a point; thence in a southerly
direction 95 feet, more or less, to a point; thence in an
easterly direction 70 feet, more or less, to a point;
thence in a southerly direction 180 feet, more or less,
to the place of BEGINNING.
5. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens
NAYS: Supervisor Eddy
A COPY TESTE:
AA j- n y,&.
Brenda J. lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Terry Harrington, Director, Planning & Zoning
John Willey, Director, Real Estate Assessment
Paul Mahoney, County Attorney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 28, 1992
ORDINANCE 42892-7 AUTHORIZING THE EXECUTION OF A LEASE OF
REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY
COURTHOUSE AND JAIL
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, the acquisition of any interest in real
estate, which includes a lease of real estate, shall be accom-
plished by ordinance and pursuant to the authority found in §§
15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County the first reading on this ordinance was
held on April 14, 1992, and the second reading was held on April
28, 1992, concerning the lease of real estate to meet parking needs
at the Roanoke County Courthouse and Jail; and
3. That this lease is with William Watts and Elizabeth B.
Watts of a tract of land containing approximately 0.680 acre for a
term commencing the 1st day of May 1992, and ending the 30th day of
April 1997, for an initial annual rental of $9,000.00 payable in
equal monthly installments of $750.00; and
4. That the lease agreement setting forth the terms and
conditions of this lease is incorporated herein by reference.
5. That this lease has been negotiated and awarded without
competitive sealed bidding or competitive negotiation upon a
determination that this parking space is the only parking space
1
0#
I
practically available based upon the following factor: location
and proximity to existing County courthouse and jail; and
6. That the County Administrator is authorized to execute
this lease on behalf of the County of Roanoke and to execute such
other documents and take such other actions as are necessary to
accomplish this transaction all of which shall be upon form
approved by the County Attorney.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
John D. Willey, Director, Real Estate Assessment
Gerald S. Holt, Sheriff
Steven A. McGraw, Clerk, Circuit Court
Theresa Childress, Clerk, General District Court
Peggy Gray, Clerk, Family Court
Gardner W. Smith, Director, General Services
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 28, 1992
ORDINANCE 42892-8 ENACTING SEC 13-5.1,
TRANSPORTING A LOADED RIFLE OR SHOTGUN; SEC
13-5.21 PROHIBITING HUNTING OR TRAPPING NEAR
PRIMARY AND SECONDARY HIGHWAYS; SEC. 13-5.31
PROHIBITING HUNTING NEAR PUBLIC SCHOOLS AND
COUNTY, TOWN OR REGIONAL PARKS; AND SEC 13-
5.4, PROHIBITING POSSESSION OF LOADED FIREARMS
IN CERTAIN CASES, OF CHAPTER 13, OFFENSES -
MISCELLANEOUS OF THE ROANOKE COUNTY CODE
WHEREAS, the General Assembly of Virginia has recently
repealed and reenacted certain sections of the Code of Virginia
pertaining to authority of local governing bodies to prohibit
certain activities involving the transporting of firearms and
hunting in certain locations; and
WHEREAS, the Board of Supervisors desires to adopt certain
ordinances to protect the safety and well-being of its citizens
against improper hunting activities in close proximity to highways,
schools and parks or with weapons which unreasonably increase the
risk of injury to innocent by-standers; and
WHEREAS, the first reading of this ordinance was held on April
14, 1992, and the second reading was held on April 28, 1992.
BE IT ORDAINED by the Board of Supervisors of the County of
Roanoke, Virginia, as follows:
1. That Chapter 13, "Offenses - Miscellaneous" of the
Roanoke County Code is hereby amended and reenacted as follows:
Sec. 13-5.1. Transporting a loaded rifle or shotgun.
(a) It shall be unlawful for any person to transport, possess
or carry a loaded shotgun or loaded rifle in any vehicle on any
1
public street, road or highway in the county.
(b) Any violation of this section shall be punished by a fine
of not more than one hundred dollars ($100.00).
(c) This section shall not apply to duly authorized law-
enforcement officers or military personnel in the performance of
their lawful duties, nor to any person who reasonably believes that
a loaded rifle or shotgun is necessary for his personal safety in
the course of his employment or business.
[State law reference, § 18.2-287.1].
Sec. 13-5.2. Prohibiting hunting or trapping near primary and
secondary highways.
(a) It shall be unlawful to hunt any game bird or game animal
while on or within one hundred (100) yards of any primary or
secondary highway in the county.
(b) It shall be unlawful to trap any game animal or
furbearing animal within fifty (50) feet of the shoulder of any
primary or secondary highway in the county. This shall not prohibit
such trapping where the written permission of the landowner is
obtained.
(c) Any violation of this section shall be punished as a Class
3 misdemeanor.
(d) For purposes of this section, the terms "hunt" and
"trap" shall not include the necessary crossing of highways for the
bona fide purpose of going into or leaving a lawful hunting or
trapping area.
[State law authority, § 29.1-526]
2
Sec. 13-5.3. Prohibiting hunting near public schools and county,
town or regional parks.
(a) It shall be unlawful to shoot or hunt, or to traverse an
area while in possession of a loaded firearm, within one hundred
(100) yards of any property line of any public school or of a
county, town or regional park.
(b) Any violation of this section shall be punished as a
Class 4 misdemeanor.
(c) This section shall not be enforced on lands within a
national or state park or forest, or wildlife management area.
[State law authority, § 29.1-527]
Sec. 13-5.4. Prohibiting possession of loaded firearms in
certain cases.
(a) It shall be unlawful for any person under the age of
eighteen (18) to carry or have in his possession a loaded firearm
while in any public place or upon any public highway.
(b) This section shall not apply to a person (i) in his own
home or curtilage thereof, (ii) acting at the time in lawful
defense of persons or property, (iii) engaged in lawful hunting,
nor (iv) engaged in marksmanship practice at established ranges.
(c) Any violation of this section shall be punished by a fine
of not more than one hundred dollars ($100.00), and the weapon may
be forfeited to the Commonwealth pursuant to the provisions of §
18.2-310.
[State law authority, § 18.2-287.3].
2. The Clerk of this Board is directed to notify the Director
of the Department of Game and Inland Fisheries of the adoption of
this ordinance by registered mail prior to May 1, 1992.
3. This ordinance shall be in full force and effect from and
after May 1, 1992.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
cc:
File
Bud Bristow, Executive Director,
Dept of Game & Inland Fisheries
Circuit Court
C. O. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
Family Court Services
Joseph M. Clark, II, Chief Judge
Philip Trompeter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
Michael Lazzurl, Court Services
General District Court
John L Apostolou, Judge
George Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Atty
Paul M. Mahoney, County Atty
A COPY TESTE:
SU44JAC.-I 0. /4::tl�
Brenda J. H ton, Deputy Clerk
Roanoke County Board of Supervisors
4
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue,
S.W., Rke 24016
Roanoke County Code Book
Gerald S. Holt, Sheriff
Thomas C. Fuqua, Chief, Fire & Rescue
John M. Chambliss, Jr., Asst County Adm
Don C. Myers, Asst County Adm
O. Arnold Covey, Director, Eng & Inspect
Kenneth L. Hogan, Chief Animal Control
Officer
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Gardner W. Smith„ Director, General Services
Elaine Carver, Director, Procurement
John D. Willey, Director, Real Estate
Assessment
Parks & Recreation Department
Dr. Bayes Wilson, Superintendent, Roanoke
County Schools
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 28, 1992
ORDINANCE 42892-9 VACATING 10 -FOOT AND 15 -FOOT PUBLIC
UTILITY EASEMENTS LOCATED ON TRACTS 10 AND 11, JAMISON
INDUSTRIAL PARR, (PB 6, PAGE 21), HOLLINS MAGISTERIAL
DISTRICT
WHEREAS, the Roanoke County Engineering Staff has requested
the Board of Supervisors of Roanoke County, Virginia to vacate a
10 -foot public utility easement and a 15 -foot public utility
easement located on Tracts 10 and 11, Jamison Industrial Park
Hollins Magisterial District as shown in Plat Book 6, at page 21 of
record in the Clerk's Office of the Roanoke County Circuit Court;
and,
WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as
amended, requires that such action be accomplished by the adoption
of an ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431
of the 1950 Code of Virginia, as amended, and a first reading of
this ordinance was held on April 14, 1992; and the second reading
and public hearing of this ordinance was held on April 28, 1992.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a 10 -foot public utility easement located along the
lot line between Tracts 10 and 11, Jamison Industrial Park, and a
15 -foot public utility easement located along the southeast lot
lines of Tract 10 and 11, Jamison Industrial Park, Hollins Magiste-
rial District of record in Plat Book 6, at page 21, in the Office
of the Clerk of the Circuit Court of Roanoke County, Virginia, be,
and hereby are, vacated pursuant to Section 15.1-482(b) of the 1950
Code of Virginia, as amended; and,
2. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
3. That Reaneke Geunty the owner (Dallas T. Byrd) shall
record a certified copy of this ordinance with the Clerk of the
Circuit Court and shall pay all fees required to accomplish this
transaction and in addition, shall be responsible for all costs and
expenses associated herewith.
On motion of Supervisor Minnix to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Brenda J. Ho ton, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Arnold Covey, Director, Engineering & Inspections
Terry Harrington, Director, Planning & Zoning
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 28, 1992
ORDINANCE 42892-10 AUTHORIZING AN AMENDMENT TO
THE ROANOKE VALLEY CABLE TELEVISION ORDINANCE,
BY AMENDING EXIBIT A OF THE CABLE TELEVISION
FRANCHISE AGREEMENT TO PROVIDE FOR CHANGES IN
CERTAIN INSTITUTIONAL CABLE DISTRIBUTION
SYSTEM INJECTION POINTS
WHEREAS, on April 23, 1991,the Board of Supervisors of Roanoke
County, Virginia adopted Ordinance No. 42391-15, which enacted the
Roanoke Valley Cable Television Ordinance for Roanoke County, and
which authorized the County Administrator to execute the Cable
Television Franchise Agreement on behalf of the County; and,
WHEREAS, the Equipment and Facilities Subcommittee of the
Roanoke Valley Regional Cable Televison Committee recommends that
Exhibit A of the Cable Television Franchise Agreement be amended to
change certain injection points as provided therein; and,
WHEREAS, the Roanoke Valley Regional Television Committee
unanimously agrees with and recommends these changes to the local
governments parties to this agreement; and,
WHEREAS, the first reading of this ordinance was held on April
14, 1992, and the second reading of this ordinance was held on
April 28, 1992.
BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, as follows:
1) That the Roanoke Valley Cable Television Ordinance,
Ordinance No. 42391-15, adopted on April 23, 1991, is hereby
amended, including the Cable Television Franchise Agreement, and
that the County Administrator is hereby authorized to execute an
amended franchise agreement and such other documents as may be
r
necessary to accomplish the purposes of this ordinance.
2) That the amendment authorized by this ordinance pertains
to Exhibit A of the Cable Television Franchise Agreement, and the
identification of certain Institutional Cable Distribution System
Injection Points (those places where live programming may be
injected into the Cox Cable System). Exhibit A, with amendments,
is attached hereto and incorporated herein by reference.
3) That this ordinance shall be in full force and effect on
and after April 28, 1992.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Brenda J. H ton, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Paul M. Mahoney, County Attorney
Anne Marie Green, Information Officer, County Representative
The Honorable Howard Musser, Chairman, Regional Cable
Television Committee
W. C. Dibling, Jr., Roanoke City Attorney
Mary Parker, Clerk, Roanoke City Council
Carolyn Ross, Clerk, Town of Vinton
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 28, 1992
ORDINANCE 42892-11 AUTHORIZING THE REFUND OF CERTAIN
PENALTIES IMPOSED FOR THE FAILURE TO FILE TANGIBLE
PERSONAL PROPERTY TAX REFUNDS OR TO PAY PERSONAL PROPERTY
TAXES, ERRONEOUSLY PAID OR ASSESSED.
WHEREAS, Section 58.1-3990 of the Code of Virginia, 1950, as
amended authorizes the governing body of any city or county to
provide by ordinance for the refund of any local taxes or classes
or taxes erroneously paid; and,
WHEREAS, it appears that certain penalties imposed for the
failure to file tangible personal property returns may have been
erroneously assessed; and,
WHEREAS, the Board of Supervisors of Roanoke County intends to
adopt an ordinance to provide for the refund of erroneously
assessed penalties; and,
WHEREAS, the first reading and public hearing on this
ordinance was held on April 14, 1992, and the second reading on
this ordinance was held on April 28, 1992.
BE IT BE ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY AS FOLLOWS:
1. That pursuant to the authority found in Section 58.1-3990
the Code of Virginia, 1950, as amended there is hereby authorized
the refund of certain penalties imposed upon the failure to file
tangible personal property returns for the tax years 1989, 1990,
and 1991.
2. That this refund ordinance for personal property tax
penalty shall apply only to those penalties assessed on tangible
1
1
personal property and where the minimum ten dollar penalty was
greater than the penalty of ten percent of the tax due. Further
this ordinance shall apply to those penalties imposed by Section
21-16 (b) and Section 21-18 (b) of the Roanoke County Code, before
their amendment by Ordinance 12490-3.
3. That no refund or exoneration shall be issued to a
taxpayer unless specifically requested in writing by the taxpayer.
That if the penalty has not been paid, then the taxpayer/applicant
shall be exonerated from payment of so much of the penalty as is
erroneous. The Commissioner of the Revenue is authorized to accept
written applications for refunds or exonerations from taxpayers who
believe that they may be entitled to such refund or exoneration,
and that the Treasurer is authorized to refund or exonerate amounts
erroneously paid upon certification by the Commissioner of the
Revenue, together with interest actually paid thereon.
4. That in determining whether or not a penalty was
erroneously assessed or paid, the Commissioner of the Revenue shall
be guided by the June 19, 1990, and.March 12, 1992, opinions of the
Attorney General for the Commonwealth of Virginia and Ordinance
12490-3.
5. That the Clerk to the Board of Supervisors is hereby
directed to publish a notice of this ordinance and the procedures
necessary to apply for a refund or exoneration of erroneously
assessed penalties in the Roanoke Times & World News.
On motion of Supervisor Minnix to adopt the ordinance, and
carried by the following recorded vote:
2
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
Brenda J. Holton, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Paul M. Mahoney, County Attorney
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Diane D. Hyatt, Director, Finance
Roanoke Times & World -News, for public notice
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 28, 1992
RESOLUTION 42892-12 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM L - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for April 28, 1992, designated as Item L - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1. Request for Approval of 50/50 Raffle Permit for the
Calendar Year 1992 from Glenvar Youth Boosters,
Glenvar High School.
2. Request for Approval of Raffle Permit from North
Cross School.
3. Request for Approval of Raffle Permit from Virginia
Children's Health Care Network, Inc.
4. Public -Private Partnership Request by Architectural
Wood.
5. Donation of a utility and access easement for water
stream guage on the Roanoe River to the Board of
Supervisors of Roanoke County in connection with
the Spring Hollow Reservoir Project.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the resolution
without item 4, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
On motion of Supervisor Johnson to approve item 4 with
the amount of the request increased by the sewage connection fee,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
A COPY TESTE:
zu4at.."� IrAd4m,
Brenda J. Hcdton, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Tim Gubala, Director, Econ Dev
Cliff Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
ACTION NO. A -42892-12.a
ITEM NUMBER -_--1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Request for approval
the calendar year 1992
Glenvar High School
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
of a 50/50 Raffle Permit for
from Glenvar Youth Boosters,
Glenvar Youth Boosters, Glenvar High School has requested a permit
for the calendar year 1992 to hold 50/50 raffles in Roanoke County.
This application has been reviewed with the Commissioner of Revenue
and he recommends that it be approved. The application is on file
in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION•
It is recommended that the application from Glenvar Youth Boosters,
Glenvar High School for a 50/50 Raffle Permit for calendar year
1992 be approved.
SUBMITTED BY: APPROVED BY:
41
&IV
Mary H A len Elmer C. Hodge
Clerk to the Board County Administrator
-----------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Rah T._ Tnhn-gnn
cc: File
Bingo/Raffle File
VOTE
No Yes Abs
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
-Y'-''
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. seg.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. sem, of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
-�-.TAPPLICATION ES -FOR : ( check one)
�U
RAFFLE PERMIT \\ BINGO GAMES
1
Name of Organization (TL e1VVAk You7i4 Alb f,4 5c,�64
Street Address 70�, KjA)i�,S MILL
Mailing Address SAinE
City, State, Zip Code S14LE 1/4
Purpose and Type of Organization &41V SPo273
77.
6&PvL w
When was the organization founded? / 70's
1
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
r-)"��o
nes 40 �e
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ct �,
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3
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued?
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? e-
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained? yFS
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?Y�S-
9. Does your organization understand that a.two percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November? Z(ff5
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?d-5
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle?
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? AS
13. Does your organization understand that any organization- found
in violation of the County Bingo and Raffle ordinance or 518.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates tho,above
referenced Codes may be guilty of a felony? AQ
5
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular o- special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
A
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Commiss'oner of thW Revenue
The above application is not approved.
Date Commissioner of the Revenue
9
n
A -42892-12.b
ACTION NO.
ITEM NUMBER_
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Request for approval of a Raffle Permit from North
Cross School
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
North Cross School has requested a permit to hold a raffle in
Roanoke County on May 9, 1992. This application has been reviewed
with the Commissioner of Revenue and he recommends that it be
approved. The application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION•
It is recommended that the application from North Cross School for
a Raffle Permit be approved.
SUBMITTED BY: APPROVED BY:
1 1 I �,�
Mary Allen Elmer C. Hodge
Clerk to the Board County Administrator
-------------------------------------------
ACTION VOTE
Approved (Y) Motion by:_Bob L. Johnson No Yes Abs
Denied ( ) Eddy _�.
Received Johnson
Referred ( ) Kohinke
To ( ) ---x
Minnix _x
Nickens _x
cc: File
Bingo/Raffle File
K -z
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. seq.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. sec. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person' violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT BINGO GAMES
Name of Organization
Street Address �ZS�\ ��`�� �Q_ Sw
Mailing Address
City, State, Zip Code __2�L.wN-4,U \1
Purpose and Type of Organization �7-
When was the organization founded? ��13
1
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
r�V c -�
3
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued?-
6.
ssued?y6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? e S
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained? ,i Q_-.-�
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? ti p �
9. Does your organization understand that a -two percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November? -IES
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application? Q
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? -1Q ->
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? y e
13. Does your organization understand that any organization: found
in violation of the County Bingo and Raffle Ordinance or 518.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any.person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates thmabove
referenced Codes may be guilty of a felony?
5
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/38 of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Commissi ner of khe Reve
The above application is not approved.
Date Commissioner of the Revenue
i ',
ACTION NO. A -42892-12.c
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Request for approval of a Raffle Permit from the
Virginia Children's Health Care Network, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION•
The Virginia Children's Health Care Network, Inc. has requested a
permit to hold a raffle in Roanoke County on May 24, 1992. This
application has been reviewed with the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION•
It is recommended that the application from the Virginia Children's
Health Care Network, Inc. for a Raffle Permit be approved.
SUBMITTED BY: APPROVED BY:
'M wt,, 4.
Mary H Allen Elmer C. Hodge
Clerk to the Board County Administrator
------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy
Received ( )
Referred Johnson x
To ( ) Kohinke x
( )
Minnix x
Nickens x
cc: File
Bingo/Raffle File
COUNTY OF ROANOKE, VIRGINIA'/
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. ss
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seg. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR:
RAFFLE PERMIT
Name of Organi
Street Address
(check one)
BINGO GAMES
Mailing Address
City, State, Zip Code �u�Q MJF}, 2_4 503
Purpose and Type of Organization
When was the organization founded? x
04
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
CC�/An+v U 1
4;4
3-
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued?�
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?
7. Does your. organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained?
_T
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 81 Title 18.2 of the Code of Virginia?
9. Does your organization understand that a two percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November?
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game,or raffle?
12. Has your organization attached a check for the annuaL permit
fee in the amount of $25.00 payable to the County of Roanoke*
Virginia?G
13.-Doesr=yo organisation understand that any organiza
in violation of the. County Bingo and Raf f le Ordinance
340.10 of the Code- of Virginia authorizing this permit is:stahject
to having such permit revoked and any person, shareholder, agent-,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
ee- f s ori f
5
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on 518.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization, whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
VA
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and, issued to the applicant to have effect until December 31st of
this calendar year.
1-I3- V)-- W �,6
Date ommis ioner of the Revenue
The above application is not approved.
Date Commissioner of the Revenue
9
ACTION NO. A -42892-12.d
r
Item No. L-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: April 28, 1992
AGENDA ITEM: Public -Private Partnership request by Architectural
Wood
COUNTY ADMINISTRATORIS COMMENTS:
Recommend approval.
EXECUTIVE SUMMARY:
A fire on the morning of February 23, 1992 caused Mr. Bruce Cody,
owner of Architectural Wood, to begin an intensive Valley wide
search for a new facility. He concluded that the best location
would be in the Southwest Industrial Park. He and his developers
are requesting Roanoke County to provide Public -Private Partnership
funds to offset water and sewer connection fees.
BACKGROUND:
Architectural Wood experienced a fire on February 23, 1992 causing
a temporary relocation of the production staff to Salem from their
Starkey Road location of five years. While searching for an
existing building, Mr. Cody felt that the Southwest Industrial Park
provided the best location for his business and his 15 employees.
However, no existing space was available. Therefore, this office
requested proposals from several local developers. Mr. Cody
negotiated and awarded Mr. Larry Hartman the $251,000 contract for
his 6,000 square foot facility.
FISCAL IMPACT:
Architectural Wood requests $2,810 for water and sewer connection
fees. The new investment in real estate (land and building) of
$251,000 as well as existing and new machinery and tools that Mr.
Cody reports to be valued at $60,000 will return the County its
investment in less than one year. Taxes generated during the first
year will total $3,286 ($2,836 real estate + $450 machinery and
tools). Funds in the amount of $42,970 are available in the
Economic Development Fund for Public -Private Partnerships.
L -i
STAFF RECOMMENDATION:
Staff recommends that Roanoke County fund connection fees in the
amount of $2,810, ($2,210 for water connection fees and $600 for
sewer connection fees), as a Public -Private Partnership.
Respectfully submitted: Approved:
Timothy W Gubala, irector Elmer C. Hodg
Economic,/Development County Administrator
----------------------------------------------------------------
ACTION No Yes Abs
Approved (x) Motion by: unb T. hr „„Eddy x
Denied ( ) to approve Johnson x
Received ( ) Kohinke x
Referred Minnix x
to Nickens x
Attachment
cc: File
Timothy W. Gubala, Director, Econ Dev
Clifford Craig, Director, Utility
Terry Harrington, Director, Planning & Zoning
�� i�' � I [ f l l . � I � I'' •� I .
04/17/92
Mr. Tim Gubala, Director
Department of Economic Development
Roanoke County
P.O. Box 29800
Roanoke, Va. 24018-0798
Mr. Gubala,
I understand that Roanoke County supports economic
development through a public private partnership. I understand
that through this same partnership funds are available for water
and sewer hook-up fees for qualifying industries. I would like to
request these funds for our current project on Commonwealth Drive.
I am certain that your office is aware of our
manufacturing facility and that a recent fire has caused us to
relocate to a new building. We hope to occupy the new premises by
June 1st, 1992. Until that time we are working a second shift
through a temporary facility in Salem, Va. As quickly as we are
back to full,speed,:we hope to employ at least 15 people (and
continue growing!)
Referring to our architectural drawings, we will have a
3/4" service for our 6000 square feet. Our water connection fee
will be $2210.00 and our sewage fee will be $600.00. My developer
has assured me that the benefit will be in the range of .11 cents
per square foot. Additionally, for your information, the value of
the new facility, including land, is $251,000.00. We anticipate
that with new equipment purchases the value of our machinery and
tools will reach in,excess of $60;000.00.
Pitease call me if you have any questions. I sincer*ly
than o for.,your help in this matter.
ce ody President
Architect al Wood
i 2 n
5121 Starkey Raid 9 Roanoke.VA 24014 703.989.1040
ACTION NO. A -42892-12.e
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 1992
AGENDA ITEM: Donation of a utility and access easement for water
stream gauge on the Roanoke River to the Board of
Supervisors of Roanoke County in connection with
the Spring Hollow Reservoir Project
COUNTY ADMINISTRATOR'S COMMENTS: /
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of a utility
and access easement for a water stream gauge on the Roanoke River
over and across property located in the Catawba Magisterial
District of the County of Roanoke in relation to the Spring Hollow
Reservoir Project as follows:
a) Donation of a 20' utility easement for a water stream
gauge, together with an access easement to and from the
Roanoke River and the river gauge, from Charles W. Bayse
and Pamela B. Bayse (Deed Book 1327, page 58) (Tax Map
No. 54.04-02-19), shown and designated as "CENTERLINE OF
NEW 20' UTILITY EASEMENT TO BE CONVEYED TO ROANOKE
COUNTY" on a plat prepared by T. P. Parker & Son, dated
August 30, 1991, a copy of which is attached hereto and
incorporated herein.
The location and dimensions of this property have been
reviewed and approved by the County's Utility Department
engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this property.
Respectfully submitted,
Vic ie L. f man
Assistant County Attorney
Approved (x)
Denied ( )
Received ( )
Referred
to
Action
BobMotion by Johnson
L- t'
Vote
No Yes Abs
Eddy x
Johnson x
Kohinke x
Nickens x
Minnix x
cc: File
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
OF 198a
MA���C M�t1D�A►�
CU C 3 METAL BUILDING❑
w t0It
N -
00 * FRAME
r- BUILDING
r
Z
PROPERTY OF
CHARLES W. BAYSE
TAX NO. 54.04-02-16 /
D.B. 1327, PG. 58
CINDERBLOCK
❑ WELLHOUSE
VA. SEC. 2 -STORY
RTE. 612 .��,� FRAME HOUSE
50.99,
i
S 265'25' W
N 75'04'26' W, 15.01' y
EDGE OF PAVEMENT N 14'55'34' E
VA. SEC. RTE. 1154 3.Os
L'5.3'24'26' W
N o505-2 6" E 14.45' —�-
N 50'34'05" W
21.47' 53.81' ,
14 1
PROPERTY OF N�
`O CHARLES W. BAYSE
Z TAX NO. 54.04-02-19 a
I C-1D.B. 1327, PG. 58
ICENTERLINE OF NEW
`O 20' UTILITY EASEMENT
W rn ' TO BE CONVEYED TO
I in I ROANOKE COUNTY
82.41'
S 09'0534' W /
ROANOKE RIVER L
i
CURVE 'A'
R-68.05'
L-1 4.65'
CHI -N 08'45'43' E C
14.62'
� Ii
Q o coo
aomcq
4rLto I
4co
O
Z
�am�
� A)
WQ�y
r--
672.50'
S71 '06'34' W
APPROXIMATE EDGE
QF WATER
I -.Ar4"q-lw-
NOTES: �-
1. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY A TITLE
REPORT BY A LICENSED ATTORNEY.
2. A PORTION OF THE SUBJECT PROPERTY IS WITHIN THE LIMITS OF THE 100 YEAR
FLOOD BOUNDARY AS SHOWN ON THE FEMA FLOOD BOUNDARY MAP. THIS
DETERMINATION IS BASED ON THE FLOOD BOUNDARY MAP AND HAS NOT BEEN
VERIFIED BY ACTUAL FIELD ELEVATIONS.
3. SEE PLAT FOR LEONARD D. HILL BY T. P. PARKER & SON DATED JUNE 4. 1988.
4. SEE PLAT FOR L D. HILL COMPANY, INC. BY T. P. PARKER do SON DATED
MAY 3. 1990.
SURVEY FOR
COUNTY OF ROANOKE
SHOWING A 20' UTILITY EASEMENT FOR WATER
STREAM GAUGE CONVEYED BY CHARLES W. BAYSE
SITUATE OFF VA. SEG RTE. 1154
ROANOKE COUNTY, VIRGINIA
TPPM,T P. PQM ,& SON
. m nowmftot
suwvs�row! fto Cmmwic M
rLANNtR! 31o. VkslmIs 24=
AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 28, 1992
RESOLUTION 42892-13 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy,
NAYS: None
cc: File
Executive Session
A COPY TESTE:
&t4.4& Q. AL64-o�
Brenda J. Ho ton, Deputy Clerk
Roanoke County Board of Supervisors