HomeMy WebLinkAbout12/15/1992 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 15, 1992
RESOLUTION 121592-1 OF CONGRATULATIONS TO MR. AND MRS. THOMAS
ELMORE FOR RECEIVING THE DISTINGUISHED SERVICE AWARD
FROM THE ROANOKE REGIONAL CHAMBER OF COMMERCE
WHEREAS, crime prevention is an important function for any
police department, and depends to a large extent on the alertness
and responsiveness of the citizens of the area; and
WHEREAS, the Roanoke County Police Department encourages the
residents of the County to assist the Department in preventing and
solving crime; and
WHEREAS, Tom and Esta Elmore, residents of Roanoke County,
were recently instrumental in assisting the Police Department in
arresting four people who were suspected of stealing automobiles;
and
WHEREAS, Mr. and Mrs. Elmore not only responded to the
suspicious activity by notifying the police, but also became
involved with locating the suspects and detaining them until the
police were able to make arrests; and
WHEREAS, Mr. and Mrs. Elmore were recently honored by the
Roanoke Regional Chamber of Commerce for their actions, and
received the 1992 Distinguished Service Award from the Chamber.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby extends its congratulations to
TOM AND ESTA ELMORE for the recognition which they received from
the Regional Chamber; and
FURTHER, BE IT RESOLVED, that the Board also extends its
thanks to Mr. and Mrs. Elmore for their willingness to be involved
in assisting the Police Department in their duties.
On motion of Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
CC: File
Resolution of Congratulations File
A-121592-2
ACTION NO.
ITEM NUMBER -�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Request from Parks and Recreation Advisory Commis-
sion for Use of County Administration Center
COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval, contingent on the
completion of the purchase of the Traveler's Building. The staff will bring back a formal plan
in January detailing the relocation of recreation programs to the Administration Center.
BACKGROUND:
The proposed move of the Roanoke County Administrative offices
to the Traveler's Building will leave the Roanoke County Admini-
stration Center on Brambleton Avenue vacant. The Parks and
Recreation Advisory Commission has discussed the possibility of
using the Administration Center as a recreation facility, with
specific emphasis on programs for senior citizens and teen-agers.
The Commission recently voted on the matter, and almost unanimously
supported this change. The Vice Chair, Lee Blair, will be present
to speak on this matter.
The staff also supports this recommendation, as do users of
the current senior center at Ogden. Demographic studies indicate
that in the next eleven years, the senior adult population in
Roanoke County will double to approximately 29,000 citizens over
the age of 55. To meet their leisure needs, the Parks and
Recreation Advisory Commission recommends that Roanoke County
consider replacing the Ogden Center with a larger, more efficient
facility in the same geographic area. Several people who currently
participate in the programs at Ogden will also be present to speak
on this item.
The Commission has also recommended that Roanoke County
develop more leisure opportunities for teenagers. Through a survey
of 4,800 students and group meetings at Roanoke County Middle,
Junior High and High Schools, teenagers are requesting that Teen
Centers be developed to meet their interests. The Commission and
staff endorse this concept.
The RCAC building has more than enough room to support these
uses, along with better access and parking. The community room
would continue to be available for community and governmental use
and could also be put back into service as a much needed gymnasium
and multi-purpose space for youth basketball leagues, the Therapeu-
C -/
tic Summer Playground for children with disabilities, dance and
exercise programs. The remaining space gained would be used to
develop the first Teen Center in Roanoke County and to meet the
growth in senior citizen's programming. Additionally, the current
voting precinct located at the Administration Center could remain
in use by the Registrar's office.
The Ogden Center can be sold to reduce the overall number of
facilities operated and to provide additional revenue to offset
the expenses related to the move to Traveler's. The assessed value
for the Center is $378,400. The Board can approve this transaction
contingent upon approval of the second reading of the ordinance
approving the purchase of the Traveler's Building, which will be
heard on this evening's agenda.
RECOMMENDATION•
That the Board approve the move of operations from the Ogden
Center to the RCAC facility in order to establish the first Roanoke
County Community Recreation Center and offer for sale the Ogden
Center with the proceeds used to offset the cost of moving to the
Traveler's Building. This action should be made contingent upon
final approval of the purchase of the Traveler's facility.
Respectfully submitted, Approved by,
John M. Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
-----------------------------------------------------------------
ACTION
Approved (x) Motion by: Bob L. Johnson motion,
Denied ( ) amended by Harry C. Nickens, to Eddy
Received ( ) approve relocation of Ogden Seniolohnson
Referred ( ) Center to RCAC, and that staff Kohinke
To ( ) would bring back report detailingMinnix
relocation that would include Nickens
Leisure Arts Center
cc: File
John M. Chambliss, Jr., Assistant Administrator
Don C. Myers, Assistant Administrator
John Willey, Director, Real Estate Assessment
Diane D. Hyatt, Director, Finance
Director, Parks & Recreation Department
Paul Mahoney, County Attorney
VOTE
No Yes Abs
X
X
X
X
X
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 15, 1992
RESOLUTION 121592-3 OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA
AUTHORIZING THE ISSUANCE AND SALE OF
BOND ANTICIPATION NOTES
The Board of Supervisors of the County of Roanoke, Virginia
(the "County"), adopted a resolution on July 14, 1992, requesting
the Circuit Court of the County to order an election to be held on
November 3, 1992, on the question of contracting a debt and issuing
general obligation capital improvement bonds in the maximum
aggregate amount of $17,790,000 ("Bonds"). At an election held on
November 3, 1992 (the "Election"), the voters of the County
approved the issuance of the Bonds. The Circuit Court of the
County entered an order on December 3, 1992, authorizing the Board
of Supervisors to carry out the wishes of the voters as expressed
at the Election. The Board of Supervisors is authorized by §15.1-
227.29 of the Code of Virginia of 1950, as amended ("Code"), to
borrow money and issue notes in anticipation of the issuance and
sale of the Bonds.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Bonds and Notes and Use of Proceeds.
The Board of Supervisors hereby determines that it is advisable to
contract a debt and to issue and sell general obligation bond
anticipation notes in the maximum aggregate principal amount of
$3,700,000 (the "Notes") to be issued in anticipation of the
issuance and sale of the Bonds. The issuance and sale of the Notes
is hereby authorized.
The proceeds of the Notes shall be used to pay a portion of
the costs of road improvements or other capital improvements for
the County as approved at the Election.
The Board of Supervisors elects pursuant to Section 15.1-227.2
of the Code to issue the Bonds and the Notes under the provisions
of the Public Finance Act of 1991.
2. Pledge of Full Faith and Credit. The full faith and
credit of the County are hereby irrevocably pledged for the payment
of the principal of and interest on the Notes as the same become
due and payable. The Board of Supervisors shall levy an annual ad
valorem tax upon all property in the County, subject to local
taxation, sufficient to pay the principal of and interest on the
Notes as the same shall become due for payment unless other funds
are lawfully available and appropriated for the timely payment
thereof.
3. Details of the Notes. The Notes shall be issued upon the
terms established pursuant to this Resolution and upon such other
terms as may be determined in the manner set forth in this
Resolution. The Notes shall be issued in fully registered form,
shall be dated January 1, 1993, or such other date as the County
Administrator may approve, shall be in the denominations of $5,000
each or whole multiples thereof and shall be numbered from N-1
upwards consecutively. The Notes shall mature on October 15, 1993.
The Notes shall bear interest, payable at maturity at such annual
rate as the County Administrator shall approve, provided that such
interest rate shall not exceed 7% per annum and shall be issued in
-2-
such aggregate principal amount as the County Administrator shall
approve, provided that such principal amount shall not exceed the
maximum amount set forth in paragraph 1.
The Notes shall be subject to redemption before maturity at
the option of the County in whole only at any time on or after June
30, 1993, without penalty or premium.
4. Form of Notes. The Notes shall be in substantially the
form attached to this Resolution as Exhibit A with such appropriate
variations, omissions and insertions as are permitted or required
by this Resolution or subsequent resolution of the Board of
Supervisors. There may be endorsed on the Notes such legend or
text as may be necessary or appropriate to conform to any
applicable rules and regulations of any governmental authority or
any usage or requirement of law with respect thereto.
The Finance Director of the County shall determine whether the
Notes shall be issued in certificated or book -entry -only form. The
following provisions shall apply to the Notes if the Notes are
issued in book -entry -only form. The Notes shall be issued in fully
registered form and registered in the name of Cede & Co., a nominee
of The Depository Trust Company, New York, New York ("DTC") as
registered owner of the Notes and immobilized in the custody of
DTC. One fully registered Note in typewritten or printed form for
the principal amount of the Notes shall be registered to Cede & Co.
Beneficial owners of the Notes shall not receive physical delivery
of certificates representing such ownership. Principal and
-3-
interest payments on the Notes shall be made to DTC or its nominee
as registered owner of the Notes on the applicable payment date.
Transfer of ownership interest in the Notes shall be made by
DTC and its participants (the "Participants"), acting as nominees
of the beneficial owners of the Notes in accordance with rules
specified by DTC and its Participants. The County shall notify
DTC of any notice required to be given pursuant to this Resolution
or the Notes not less than fifteen (15) calendar days prior to the
date upon which such notice is required to be given. The County
shall also comply with the agreements set forth in the County's
letter of representations to DTC.
Replacement Notes (the "Replacement Notes") shall be issued
directly to beneficial owners of the Notes, as appropriate, rather
than to DTC or its nominee but only in the event that:
(i) DTC determines not to continue to act as securities
depository for the Notes; or
(ii) The County has advised DTC of its determination that
DTC is incapable of discharging its duties; or
(iii) The County has determined that it is in the best
interest of the County or the beneficial owners of the Notes not to
continue the book -entry system of transfer.
Upon occurrence of the event described in (i) or (ii) above, the
County shall attempt to locate another qualified securities
depository. If the County fails to locate another qualified
securities depository to replace DTC, the appropriate officers of
the County shall execute and deliver Replacement Notes
-4-
substantially in the form set forth in Exhibit A attached hereto to
the Participants. In the event the Board of Supervisors, in its
discretion, makes the determination noted in (iii) above and has
made provisions to notify the beneficial owners of the Notes by
mailing an appropriate notice to DTC, the appropriate officers of
the County shall execute and deliver Replacement Notes
substantially in the form set forth in Exhibit A attached hereto to
any Participants requesting such Replacement Notes. Principal of
and interest on the Replacement Notes shall be payable as provided
in this Resolution and in the Notes and such Replacement Notes will
be transferable in accordance with the provisions of paragraphs 8
and 9 of this Resolution and the Notes.
5. Appointment of Bond Registrar and Paving Agent. The
County Administrator is authorized and directed to appoint a
Registrar and Paying Agent for the Notes, which Registrar and
Paying Agent may be an officer of the County.
6. Execution of the Notes. The Chairman and the Clerk of
the Board of Supervisors are authorized and directed to execute
appropriate negotiable Notes and to affix the seal of the County
thereto and to deliver the Notes to the purchaser or purchasers
thereof upon payment of the applicable purchase price. The manner
of execution and affixation of the seal may be by facsimile,
provided, however, that if the signatures of the Chairman and the
Clerk are both by facsimile, the Notes shall not be valid until
signed at the foot thereof by the manual signature of the
Registrar.
-5-
7. CUSIP Numbers. The Notes shall have CUSIP identification
numbers printed thereon. No such number shall constitute a part of
the contract evidenced by the Note on which it is imprinted and no
liability shall attach to the County, or any of its officers or
agents by reason of such numbers or any use made of such numbers,
including any use by the County and any officer or agent of the
County, by reason of any inaccuracy, error or omission with respect
to such numbers.
8. Registration, Transfer and Exchange. Upon surrender for
transfer or exchange of any Note at the principal office of the
Registrar, the County shall execute and deliver and the Registrar
shall authenticate in the name of the transferee or transferees a
new Note or Notes, as appropriate, of any authorized denomination
in an aggregate principal amount equal to the security surrendered
and of the same form as the security surrendered, subject in each
case to such reasonable regulations as the County and the Registrar
may prescribe. All Notes presented for transfer or exchange shall
be accompanied by a written instrument or instruments of transfer
or authorization for exchange, in form and substance reasonably
satisfactory to the County and the Registrar, duly executed by the
registered owner or by his or her duly authorized attorney-in-fact
or legal representative. No Note may be registered to bearer.
New Notes delivered upon any transfer or exchange shall be
valid obligations of the County, evidencing the same debt as the
Notes surrendered, shall be secured by this Resolution and entitled
'—'
to all of the security and benefits hereof to the same extent as
the Notes surrendered.
9. Chartres for Exchange or Transfer. No charge shall be
made for any exchange or transfer of the Notes, but the County may
require payment by the registered owner of any Note of a sum
sufficient to cover any tax or other governmental charge which may
be imposed with respect to the transfer or exchange of such Note.
10. Non -Arbitrage Certificate and Tax Covenants. The County
Administrator and such officers and agents of the County as he may
designate are authorized and directed to execute a Non -Arbitrage
Certificate and Tax Covenants setting forth the expected use and
investment of the proceeds of the Notes and containing such
covenants as may be necessary in order to comply with the
provisions of the Internal Revenue Code of 1986, as amended
("Code"), including the provisions of Section 148 of the Code and
applicable regulations relating to "arbitrage bonds." The Board of
Supervisors covenants on behalf of the County that the proceeds
from the issuance and sale of the Notes will be invested and
expended as set forth in the County's Non -Arbitrage Certificate and
Tax Covenants, to be delivered simultaneously with the issuance and
delivery of the Notes and that the County shall comply with the
other covenants and representations contained therein.
11. Disclosure Documents; Sale of Notes. The Notes shall be
offered for sale in such manner as the County Administrator may
determine to be in the best interests of the County. The County
Administrator and the Finance Director, or either of them, and such
-7-
officers and agents of the County as either of them may designate
are hereby authorized and directed to prepare and deliver an
appropriate notice of sale, preliminary official statement,
official statement and such other offering or disclosure documents
as either of them may deem necessary to expedite the sale of the
Notes. The County Administrator and the Chairman of the Board of
Supervisors, or either of them are authorized and directed to
execute such official statement. The notice of sale, preliminary
official statement or statements, official statement or statements
or other documents shall be published in such publications and
distributed in such manner and at such times as the Finance
Director shall determine. The Finance Director of the County is
authorized and directed to deem the preliminary official statement
"final" for purposes of Securities and Exchange Commission Rule
15c2-12.
The County Administrator is authorized and directed to accept
the bid or proposal for the purchase of the Notes which results in
the lowest true interest cost to the County, provided that the
interest rate on the Notes does not exceed the maximum rate set
forth in paragraph 3.
12. Further Actions. The County Administrator and the
Finance Director and such officers and agents of the County as
either of them may designate are authorized and directed to take
such further action as they deem necessary regarding the issuance
and sale of the Notes and all actions taken by such officers and
-8-
agents in connection with the issuance and sale of the Notes are
ratified and confirmed.
13. Filing of Resolution. The County Attorney is authorized
and directed to file or cause to be filed a certified copy of this
Resolution with the Circuit Court of the County pursuant to
Sections 15.1-227.9 and 15.1-227.42 of the Code.
14. Effective Date. This Resolution shall take effect
immediately.
On motion of Supervisor Eddy to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC, Clerk
Roanoke County Board of Supervisors
cc: File
Bond Counsel
Circuit Court Judge
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
Alfred C. Anderson, County Treasurer
I hereby certify that the foregoing is a true and correct copy of
Resolution 121592-3 adopted by the Roanoke County Board of
Supervisors by a unanimous recorded vote on Tuesday, December 15,
1992.
Mary H. Allen, CMC,Clerk
Roanoke County Board of Supervisors
A-121592-4
ACTION #
ITEM NUMBER E' 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Appropriation to Fund Engineering Consultant
Relative to Cost Allocation of Upgrade for the
Regional Wastewater Treatment Facilities
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Representatives from the City of Salem, Botetourt County, Roanoke
County and Vinton met to discuss the basis on which they would
negotiate an equable cost sharing agreement with the City of
Roanoke for the upgrade of the City owned Regional Wastewater
Treatment Facility. The representatives decided to hire a
qualified engineering consultant who could give them unbiased
advice in the matter.
SUMMARY OF INFORMATION:
Roanoke County agreed to advertise and select a qualified
engineering consultant that had not previously worked for any of
the municipalities involved in the negotiation. After
advertisement and interview, the firm of Finkbeiner, Pettis and
Strout (FPS) was selected. Representatives from the four
municipalities then met to discuss the scope of work with the
engineer.
A contract on an hourly fee basis not to exceed $25,000 was
executed with FPS. The contract is between Roanoke County and FPS.
Roanoke County will pay the engineer and bill the other
municipalities for their appropriate share. Each of the four
municipalities will pay a percentage of the engineering fee based
on their relative percentage use of the wastewater treatment plant.
The Roanoke County share will not exceed $13,000.
FISCAL IMPACT•
Funds are available from the unused money in the Starkey Sewer Pump
Station Project.
w
JF:13
RECOMMENDATION•
Staff recommends that the Board of Supervisors appropriate $13,000
from the money available within the Starkey Sewer Pump Station
Project to fund the Consultant Engineering Contract with FPS.
SUBMITTED BY:
APPROVED:
Clifford , P.E. Elmer C. Hodge
Utility Director County Administrator
Approved (x)
Denied ( )
Received ( )
Referred
to
ACTION VOTE
Motion by: Bob L. Johnson No
motion to approve appropriatioBddy
of funds Johnson _
Kohinke _
Minnix _
Nickens
cc: File
Clifford Craig, Utility Director
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Yes Abs
x
x
x
x
x
ACTION # A-121592-5
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Sanitary Sewer Evaluation/Rehabilitation Program
(SSE/R) - Private Property Inspection
COUNTY ADMINIS RATOR'S COMMENTS:
BACKGROUND•
After the work session on the subject matter held on July 14, 1992,
the Board of Supervisors authorized staff to begin the private
property inspection portion of the SSE/R Program. The Board
directed staff not to take any enforcement action and to report
back after 90 days for further direction in this matter.
SUMMARY OF INFORMATION:
The private property inspection portion of the SSE/R Program was
started in the Penn Forest area because this is the first area to
have the public portion of the SSE/R Program started.
The inspections are accomplished on a street by street basis
starting at the highest elevation and working down to the lowest
elevation.
This report includes inspections on Oriole Lane, Chaparral Drive,
Flamingo Drive, Mallard Drive, Bobolink Lane and Wood Warbler Lane.
Notices to the first group of property owners were sent on August
18, 1992. The installation of cleanouts and property inspection
was started on August 31, 1992 after authorization for internal
inspection was received.
Due to the small area involved in this 90 -day program, a great deal
of time was lost scheduling a convenient time with the homeowner to
do the internal inspections.
1
E -Y
As of December 1, 1992, the following has been accomplished:
Notification letters sent to homeowner 73
Authorization received from homeowner 56
Cleanouts installed 53
Inside/outside inspections completed 50
Dye injection test 38
Properties completed 37
Inspections with no problems found 21
Inspection with problems noted 16
The 16 homes with problems can be classified as follows:
° Six would contribute negligible amount of water into the sewer
from small leaks in basement walls and are of no concern.
Ten homes would require some correction.
• Two would contribute less than 20 gallons per day into the
sewer from minor leaks in the basement walls.
< $100 to correct
° Three would contribute from 20 to 100 gallons per day into the
sewer from leaks in the basement walls. < $250 to correct
° Two would contribute about 500 gallons per day into the sewer
from leaks under the basement door. < $1,000 to correct
° Two would contribute about 1,000 gallons per day into the
sewer from the areaway drain. $500 - $5,000 to correct
° One would contribute greater than 1,000 gallons per day into
the sewer from large cracks in the floor.
$5,000 - $8,000 to correct
The following can be observed from the inspections conducted during
this period:
(1) The average sewer flow from all sewer connections in Roanoke
County is 345 gallons per day per connection including all
infiltration.
(2) The infiltration/inflow indicated for the above 10 homes with
20 gallons per day or greater was calculated assuming heavy
rainfall on dry ground. For periods of extended rainfall or
at times of high groundwater from saturated soil, the
infiltration/inflow from these 10 homes would be much greater.
(3) The above inspections were conducted in the higher elevation
portion of the study area which are less subject to high
groundwater or drainage run-off and should have the lowest
level of I/I.
2
E.4
(4) Most of the laterals that are in the public right-of-way
(maintained by the County) are six inch. The private laterals
are four inch. Many of the connections between the four inch
and six inch laterals were poorly constructed and would allow
infiltration of groundwater at the connecting joint. Part of
the County inspection includes installing a cleanout at the
property line which is the same point that the six inch/four
inch connection was made. Therefore, the installation of the
cleanout replaces these leaking joints and stops the
associated infiltration.
(5) If the above I/I were representative, the total I/I from this
section of Penn Forest would be about 50,000 gallons per day
for a heavy rainfall and two to five times that amount during
flooding periods. This condition would cause surcharging of
the sewer lines and minor sewer backup in low areas during
peak usage periods. This same excessive I/I County -wide would
result in 1,600,000 gallons per day of I/I from the private
sewer facilities alone.
Conditions that cause the I/I from the above 10 homes:
(1) The major cause of the I/I is poor grading of the yard and
driveway areas of the property. The yard and driveway direct
rainfall toward house.
(2) Several homes had I/I due to lack of minor maintenance.
Plugged downspout allowing water to flow to areaway drain and
then to sewer. One house had areaway drain run to a sump pump
that discharged properly to the surface. The areaway drain
line to the sump pump is plugged and the water runs under the
door, into the floor drain and then to the sewer. This house
also has no spouting.
(3) The most serious I/I is from a house that apparently does not
have a functioning foundation drain. The basement floor has
large cracks that allow groundwater to freely flow into the
sewer.
Estimated cost to correct conditions causing I/I A detailed cost
for each of the 10 homes has not been made. The range of
correction cost varies from less than $100 to correct plugged lines
to about $8,000 to correct the grading and foundation problems of
the most serious property.
RECOMMENDATION•
Staff recommends that the Board of Supervisors authorize the
continuation of the private portion of the SSE/R Program. Staff
further recommends that the Board of Supervisors authorize staff to
require property owners to correct the cause of excessive I/I from
their property within nine months of notification that such
corrections are required.
3
SUBMITTED BY:
CA"
Cliffordai , P. E.
Utility Director 6
APPROVED:
�yntc/ 'Yit�
Elmer C. Ho e
County Administrator
E -V
ACTION
VOTE
Approved (x)
Motion by:
Harry C. Nickens
No
Yes Abs
Denied ( )
motion to approve
continuatioDddy
x
Received ( )
of private property
SSE/R
Johnson
x
Referred
Program and
staff bring back
Kohinke
x
to
options on penalties
for
Minnix
x
violations
Nickens
x
cc: File
Clifford
Craig, Utility
Director
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 15, 1992
RESOLUTION 121592-6 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for December 15, 1992, designated as Item K -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 13,inclusive, as follows:
1. Approval of Minutes - October 27, 1992, November
17, 1992.
2. Confirmation of Committee Appointment to the
Roanoke County Planning Commission.
3. Acknowledgement of Acceptance of 0.20 Miles of
Larson Lane and 0.20 Miles of Larson Oaks Drive
into the Virginia Department of Transportation
Secondary System.
4. Authorization to Pay Certain Legal Fees regarding
Litigation with Grumman Emergency Products, Inc.
5. Recommendation to appoint the County Administrator
as Director of Emergency Services and Realignment
of Emergency Management Staff.
6. Approval of a Raffle Permit for 1993 from the Women
of the Moose Roanoke Chapter #1022.
7. Donation of a Drainage Easement in Connection with
Carriage Hills Drive in Section 4, Carriage Hills
Subdivision from Louis W. & JoAnn M. Komosa.
8. Donation of a Drainage Easement in Connection with
the Balsam Drive Drainage Project.
9. Acceptance of Sanitary Sewer Facilities Serving
Emerald Court Subdivision.
10. Acceptance of Water and Sanitary Sewer Facilities
Serving the Village, Phase II.
11. Acceptance of Water and Sanitary Sewer Facilities
Serving Woodbridge, Section 12.
12. Request for Appropriation of Funds for Wooded Acres
Water System.
13. Approval of Raffle Permit and 50/50 Raffle Permit
from Roanoke County School Food Service Chapter
2. That the'Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Nickens with the addition of item 13
and items 3 and 4 removed for separate votes, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
Item 3 on motion of Supervisor Eddy, and carried by the
following recorded vote:
AYES: Supervisors Kohinke, Minnix, Nickens, Eddy
NAYS: None
ABSTAIN: Supervisor Johnson
Item 4 on motion of Supervisor Nickens, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
�.
Mary H. Allen, CMC
Clerk to the Board of Supervisors
CC: Arnold Covey, Engineering & Inspections
Paul M. Mahoney, County Attorney
Tommy Fuqua, Fire and Rescue Chief
Clifford Craig, Utility Director
Raffle Permit File
File
A -121592-6.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Confirmation of Committee Appointment to the
Roanoke County Planning Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nomination was made at the December 1, 1992 meeting.
Roanoke County Planning Commission
Supervisor Eddy nominated Al G. Thomason, Sr. to a four-year
term, representing the Windsor Hills Magisterial District.
His term will expire December 31, 1996.
RECOMMENDATION•
It is recommended that this appointment be confirmed by the Board
of Supervisors.
Respectfully submitted, Approved by,
Mary H. lien Elmer C. Hodge
Clerk County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Harry C. Nickens No Yes Abs
Denied ( ) Eddy X
Received ( ) Johnson X
Referred ( ) Kohinke X
To ( ) Minnix X
Nickens __
cc: File
Roanoke County Planning Commission File
A -121592-6.b
ACTION NO.
ITEM NUMBER k-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Acknowledgement of Acceptance of 0.20 Miles of
Larson Lane and 0.20 Miles of Larson Oaks Drive
into the Secondary System by the Virginia
Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has received acknowledgement that the following
roads have been accepted into the Secondary System by the Virginia
Department of Transportation, effective November 19, 1992.
Larson Oaks
0.20 Miles of Larson Lane (Route 1995)
0.20 Miles of Larson Oaks Drive (Route 1996)
SUBMITTED BY: APPRO D BY:
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Lee B. Eddy to No Yes Abs tain
Denied ( ) accept Eddy x
Received ( ) Kohinke —
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
ACTION NO. A -121592-6.c
ITEM NO. K --
A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Authorization to Pay Certain Legal Fees
regarding Grumman Emergency Products, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
The County agreed to share with the Town of Vinton the legal
expenses for the litigation with Grumman Emergency Products Inc.
over the defective ladder on the aerial fire truck.
BACKGROUND:
In November of 1991, the Board agreed to join with the Town of
Vinton in legal action against Grumman Emergency Products, Inc. and
other possible defendants over the defective ladder on the aerial
fire truck which the County had jointly funded with the Town.
Since this vehicle is titled to the Town of Vinton it was agreed
that the Town Attorney should handle this litigation.
The fees thus far approved by the Board are as follows:
February 11, 1992
$1,151.95
March 24, 1992
1,437.59
May 26, 1992
2,363.43
June 23, 1992
1,779.16
September 8, 1992
228.71
September 22, 1992
868.75
October 27, 1992
941.00
December 1, 1992
289.00
Total $9,059.59
FISCAL IMPACTS•
$843.00 in current fees to be paid from the Board contingency
fund.
1
r
K q
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors authorize the
payment of this invoice from the Board's contingency fund.
Respectfully submitted,
C`
Paul M. Mahoney
County Attorney
Action Vote
No Yes Abs
Approved (x) Motion by Harry C_ NinkPns Eddy x
Denied ( ) motion to aut-hnj zt- a fi-Pr Johnson x
Received ( ) diGrusGian Kohinke x
Referred Nickens x
to Minnix x
cc: Diane Hyatt
c;\wp51 \agenda\general\kgaLfee
cc: File
Paul Mahoney, County Attorney
Diane Hyatt, Director, Finance
2
TOWN OF VINTON
P. O. BOX 338
VINTON, VIRGINIA 24179
PHONE (703) 983-0608
FAX (703) 983-0621
December 4, 1992
TO: Joe Obenchain, Senior Assistant County Attorney
County of Roanoke
POB 29800
Roanoke, VA 24018-0798
JOAN B. FURBISH
FINANCE DIRECTORITREASURER
K. q
STATEMENT
Statement From
Natkin, Hesley, Siegel and Natkin, PC
For Professional Services Rendered
Regarding Litigation With Grumman Aircraft Company
December 2, 1992 Statement -- $1,686.50
Fifty Percent (50%) Due From Roanoke County To
Town of Vinton
$843.25
Statement From
Natkin, Hesley, Siegel and Natkin, PC
For Professional Services Rendered
Regarding Litigation With Grumman Aircraft Company
November 3, 1992 Statement -- $578
Fifty Percent (50%) due From Roanoke County to
Town of Vinton
289.00
DUE UPON RECEIPT
$1,132.25
MAKE CHECK PAYABLE TO:
TOWN OF VINTON
cc: Diane D. Hyatt
A -121592-6.e
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Request for Approval of a 50/50 Raffle Permit for
Calendar Year 1993 from the Women of the Moose
Roanoke Chapter #1022
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Women of the Moose Roanoke Chapter #1022 has requested a
permit to hold 50/50 raffles in Roanoke County for the calendar
year 1993 on the dates listed in the application. This application
has been reviewed with the Commissioner of Revenue and he
recommends that it be approved. The application is on file in the
Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a 50/50 Raffle Permit
for the calendar year 1993 from the Women of the Moose Roanoke
Chapter #1022 be approved.
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Harry C. Nickens No Yes Abs
Denied ( ) Eddy X
Received ( ) Johnson X
Referred ( ) Kohinke X
To ( ) Minnix X
Nickens X
cc; File
Bingo/Raffle File
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. se . of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
sec. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT 1/"*' BINGO GAMES
Name of Organization j����z1 C � /Llo,ns, /Laz✓o45 Milo?- 4/ L LStreet Address 1qpip ]-� �i // �/f'� /1, (�� Z q / 53
Mailing Address 12Y,yOLE- Z 7 f
City, State, Zip Code 1PA NV�f 1 �%O 7,�- Z7�
Purpose and Type of Organization
When was the organization founded?
Roanoke County meeting place? 1 0
Has the organization been in existence in Roanoke County for two
continuous years? YES ✓ NO
Is the organization non-profit? YES '/ NO
Federal Identification Number
Attach copy of IRS Tax Exemption Letter.
Officers of the Organization:
Address: Ln 3
�C�-eQ�LR
Address:
V iee F s itte _ ✓DyC 2i ✓i4 L./� RF
Address : /�',�✓ l rr.eti �R ,/�� /� o
Treasurer: tLIL' 1 �Q
Address:
✓TO/�ra��✓t -;� Via/ 7
Member authorized to be responsible for Raffle or Bingo operations:
Name: ACj CNN A
� 2 c
Home Address
Phone qj � - j; G� L Bus Phone 3 a 09
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP
MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
RAFFLES: Date of DrawingSEe L Time of Drawing
BINGO: Days of Week and Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From
To
From
To
From
To
From
To
From
To
From
To
From
To
2
State specifically how the proceeds from Bingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
gi l l d /� F all dA' ' i o n)
91
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted,
Name:
Address:
County State ZIP
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calendar
year period.
BINGO INSTANT BINGO
1st Quarter 1st Quarter
2nd Quarter 2nd Quarter
3rd Quarter 3rd Quarter
4th Quarter 4th Quarter
TOTAL TOTAL
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, association,
organization, partnership, or corporation of any classification
whatsoever, for the purpose of organizing, managing, or conducting
Bingo Games or Raffles?
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to audit
by the Commissioner of the Revenue?
t
4. Does your organization understand that the Commissioner of the
Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit all records
required to be maintained for Bingo games or raffles? Lfy_4
F4 I
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before Tthe
first day of DEC MBER of each calendar year for which a permit has
been issued?
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter un 'l such report is properly filed and a new
permit is obtained?
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or educational purposes for which the organization is specifically
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions f Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia? 70-4
1
9. Does your organization understand that a two (2) �ercent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of 1/3
annual financial report due on or before the
first of December?
10. Does your organi ation understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, JXcept a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, or
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? L(-�)
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke? (,
5
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit., is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
14. Has your organization attached a complete 4ist of its
membership to this application form?
15. Has your organization attached a co y of its bylaws to this
application form?
16. Has the organiza ion been declazed exempt from property
taxation under the Virginia Constitution or statues?N11d
If yes, state whether exemption is for real, personal property, or
both and identify exempt property.
17. Stto th"p�ci f is
se of the organization.
If—'ij a A) I Z /T I-iG-1,1
18. Is this organization incorporated in Virginia? i
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? NJA
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registratio by
the Virginia Department of Agriculture and Consumer Affairs?
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
Fair Market Value
R
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of the Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of inEtant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of
instant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
C. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular bingo game is in progress, and
only at such locations and at such times as are specified in this
application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
bingo card to an individual below sixteen years of age?
7
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are
expected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501C Internal Revenue
Code Service? (Certificate must be attached.)
26. Does your organization understand that a Certificate of
Occupancy must be obtained or be on file which authorizes this use
at the proposed location?
27. Does your
or merchandise
illegal?
organization understand that awards or prize money
valued in excess of the following amounts are
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One
Hundred dollars.
C. No jackpot of any nature whatsoever shall exceed One
Thousand Dollars, nor shall the total amount of jackpot
prizes awarded in any one calendar day exceed One Thousand
Dollars.
28. Does you organization understand that annual gross receipts
from bingo games or raffles in excess of five hundred thousand
dollars ($500,000.00), shall attach to such report an opinion of a
licensed independent certified public accountant that (i) the
annual financial report presents fairly, in all material respects,
beginning cash, receipts, operating cost, use of proceeds, and
ending cash. (ii) the proceeds of any bingo games or raffles have
been used for those lawful, religious, charitable, community or
education purposes? Does your organization
understand the failure to file the opinion of a licensed
independent certiied public accountant shall cause the automatic
revocation of permit?
8
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
Name Title Home Address
Subscribedand sworn before me, this day of
in the County/City of__J V-Fz- , Virginia.
My commission expires:
19
/ Notary Publi
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Ila -
Date o i sior of the venue
The above application is not approved.
Date Commissioner of the Revenue
9
Women of the Moose Roanoke Chapter #1022
1993 RAFFLE DATES
January 5, 19
February 2, 16, 13
March 2, 16, 28
April 6, 20
May 4, 18
June 1, 15
July 6, 20
August 3, 17
September 7, 21
October 5, 19
November 2, 16
December 7, 18, 21, 31
ACTION NO. A -121592-6.f
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Donation of a drainage easement in connection with
Carriage Hills Drive in Section 4, Carriage Hills
Subdivision from Louis W. & JoAnn M. Komosa to the
Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of an easement
for drainage purposes, in connection with acceptance of Carriage
Hills Drive into the state secondary system, over and across a lot
in Section 4 of the Carriage Hills Subdivision, located in the
Windsor Hills Magisterial District of the County of Roanoke as
follows:
a) Donation of a drainage easement, fifteen feet (151) in
width, across part of Lot 17, Block 1, Section 4,
Carriage Hills (Plat Book 10, page 134) from Louis W.
Komosa and JoAnn M. Komosa (Tax Map No. 94.02-4-1), said
easement being shown and designated as "PROPOSED NEW 15'
DRAINAGE EASEMENT" on a plat prepared by Lumsden
Associates, P.C., dated 16 July 1992, a copy of which is
attached hereto.
The location and dimensions of this property have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
*ici�eL. HuMmatr
Assistant County Attorney
Approved (x)
Denied ( )
Received ( )
Referred
to
Action
Motion by Harr C'_ Nir-kens
K-7
Vote
No Yes Abs
Eddy x
Johnson x
Kohinke x
Nickens x
Minnix x
cc: File
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
MER1nim of gEc.*`4
"CARR/AGE N/60" or 3
R iv). 10 P6.194
e 0cK 4 , SECTION' 1
"•GARRIA6E 141646" ,
F.13. 9 PC. 169
PX15T. I;P
k
ti1,1q 17 /
407 7 TAX' 94.02.4 -1 Yy00D Dem
EX/S7 / 6084. PATIO Oft hl o
h
i �a�J 1• 75.4"
Eery, gR1GK
nWE44.#7414 N
17.7
6NC,WA49
PA01003ED NEW 15' ' °� " 3
nAa1n1A�E �-n'`o,� 4 h r
EA4EMEtff "s a ` v W it
�..1.71
=107.33' `
3
O+MiN p�6DG,l,IN . EASfMEN1
`y, pU�61C 0111,111',.`= D TOO w cc ►
�XISt.1.P•_
l 15"CMR
6 8qt0 P1' 4 1 ARc 104.BY
FEfaN'1JAy r,aI��CA g%E HIC�y 4 riP
NOTE:
THIS PROPERTY IS NOT LOCATED
WITHIN THE LIMITS OF A 100 YEAR
FLOOD BOUNDARY AS DESIGNATED BY
FEMA. THIS OPINION IS BASED ON
AN INSPECTION OF THE FLOOD INSUR-
ANCE RATE MAP AND HAS NOT BEEN
NEW 15.' DRAINAGE EASEMENT
BEARING
DIST.
1-2 N87°
06' 46"W
15.50
2-3 N 0°
47' 02"E
106.55' CH
3-4 5770
12' 55"E
15.00'
4-1 S 00
20' 07"W
104.00' CH
E
rorac eu�vE
16
VERIFIED BY ACTUAL FIELD
ELEVATIONS.PLAT
Q
3315'17"
FLOOD ZONE "C".
SHOWING LOCATION
-
9
241, 21'
- DENOTES NEW
of
T
7z.03 '
DRAINAGE
NEW 15' DRAINAGE EASEMENT
A
(40.00'
EASEMENT
P
ROPERTY OF CN, 138-04'
LOUIS W. KOMOSA & JOANN' M. KOMOSA CA 6, 6 0*°30'46"W
BEING DEDICATED
FOR PUBLIC USE TO,THE
COUNTY OF ROANOKE
BEING
PART OF LOT 17,.BLOCK 1, SECTION 4,
CARRIAGE HILLS (P.B. 10, PAGE 134)
WINDSOR HILLS MAGISTERIAL DISTRICT
�. ROANOKE COUNTY, VIRGINIA
SCALE: 1"- 40' DATE:, 16 JULY 1992
LUMSDEN ASSOCIATES, P. C.
ENG IN EERS-SURVEYORS-PLANN ERS
ROANOKE, VIRGINIA
ACTION NO. A -121592-6.g
ITEM NO. •
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Donation of a drainage easement in connection with
the Balsam Drive Drainage Project to the Board of
Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS: Q
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of an easement
for drainage purposes, in connection with the Balsam Drive Drainage
Project, located in the Cave Spring Magisterial District of the
County of Roanoke as follows:
a) Donation of a drainage easement, fifteen feet (151) in
width, from Miloslava V. Ferguson Yeglin and Harold
Yeglin, her husband (Deed Book 845, page 732) (Tax Map
No. 87.09-5-4), shown and designated as 1115' DRAINAGE
ESMT." on a plat prepared by the Roanoke County
Engineering Department, dated December 3, 1991, a copy of
which is attached hereto.
The location and dimensions of this property have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
Ad -A- I Y - % Z J4J4A-1ff11A
Vickle L. Hu an
Assistant County Attorney
Action Vote
No Yes Abs
Approved ( x) Motion by ua rrW C- Ni nkan c Eddy x
Denied ( ) Johnson x
Received ( ) Kohinke x
Referred Nickens x
to Minnix x
cc: File
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A
COMPOSITE OF
DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT
AN ACCURATE
BOUNDARY SURVEY.
PROPERTY OF
RUSSELL J. & JANNE M. RICE
TAX MAP NO. 87.09-5-5
80'16'00 E 3H N
;V �
W o
0 0o y3
PROPERTY OF d
ti
MIL❑SLAVA V. FERGUSON )3,�L
9�Oo� fir•
`�'� A�
19 Z- ��
NATURAL WATERCOURSE VIA
4G
�j
ti0 °o_ 15'DRAINAGE ESMT.
I-�`
�o<\
�. S88'48'49'W
127s_� _ 79•go'11' S 19'02'00' E
9SGf
s
b - S 88.48'49' W 58.34'_ . — 13.07'
79*1 t 34.90' N 87.18'00' W
59.92 , .�-------
240.86'
Psi"
PROPERTY OF
THOMAS E. & MARGARET E. WILSON
TAX MAP NO. 87.09-4-1
LOT CURVE RADIUS LENGTH TANGENT CHORD BEARING DELTA
20
4G 40.00' 71.65' 49.96' 62.,45S 19'02'00' E 102'38'08'
20
3H 134.90' 14.13' 7.07' 14.12' N 22002'00' W 06'00'00'
TAX MAP N0._
87.09-5-4 - SCALE:--l'=50'
PLAT SHOWING DRAINAGE EASEMENT
BEING CONVEYED TO ROANOKE COUNTY BY
MILOSLAVA V. FERGUSON
PREPARED BY.
ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 12-3-91
A -121592-6.h
ACTION #
ITEM NUMBER — -/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
SUBJECT: Acceptance Sanitary Sewer Facilities Serving E me r a l d
Court Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Emerald Court Subdivision, T.C.E. Development,
Inc., have requested that Roanoke County accept the Deed conveying
the sanitary sewer facilities serving the subdivision along with
all necessary easements.
The sewer facilities are installed, as shown on plans prepared by
Balzer & Associates entitled Emerald Court Subdivision, dated March
22, 1991, which are on file in the County Engineering Department.
The sanitary sewer facility construction meets the specifications
and the plans approved by the County.
FISCAL IMPACT:
The value of the sanitary sewer construction is $ 23,000.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the sanitary
sewer facilities serving the Emerald Court subdivision along with
all necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Clifford , P.E.
Utility Director
APPROVED:
Elmer C. Hod e
County Administrator
ACTION VOTE
Approved �c ) Motion by: Harry C. Nickens No Yes
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
to Minnix
x
Nickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Abs
\ 070 648 C
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ROANOKE COUNTY ACCEPTANCE OF SEWER SERVING
UTILITY EMERALD COURT SUBDIVISION
DEPARTMENT
ACTION # A -121592-6.i
ITEM NUMBER /'j"—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
The Village, Phase II
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of The Village, Phase II, Village Associates, Ltd.,
have requested that Roanoke County accept the Deed conveying the
water and sanitary sewer facilities serving the subdivision along
with all necessary easements.
The water and sewer facilities are installed, as shown on plans
prepared by Balzer & Associates entitled The Village, Phase II,
dated August 17, 1988, which are on file in the County Engineering
Department. The water and sanitary sewer facility construction
meets the specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is $24,000
and $ 25,000 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving The Village, Phase II subdivision
along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these
facilities.
SUBMITTED BY:
Approved (x)
Denied ( )
Received ( )
Referred
to
H- /D
APPROVED:
- C
-- J417-� ,
Elmer C. Hodge
County Administrator
ACTION VOTE
Motion by: Harry C. Nickens No Yes
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Abs
NORTH
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510
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ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER
UTILITY THE VILLAGE PHASE II
DEPARTMENT
ACTION # A -121592-6.j
ITEM NUMBER A"r— %
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Woodbridge, Section 12
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Woodbridge,
requested that Roanoke County
and sanitary sewer facilities
all necessary easements.
Section 12, L & S Enterprises, have
accept the Deed conveying the water
serving the subdivision along with
The water and sewer facilities are installed, as shown on plans
prepared by Balzer & Associates entitled Woodbridge, Section 12,
dated February, 1990, which are on file in the County Engineering
Department. The water and sanitary sewer facility construction
meets the specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is $25,000
and $ 50,000 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving the Woodbridge, Section 12
subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these
facilities.
SUBMITTED BY:
C Q ��
Clifford Cra' .E.
Utility Director
Approved (x)
Denied ( )
Received ( )
Referred
to
APPROVED:
Elmer C. Hodge
County Administrator
ACTION VOTE
Motion by: Harry C. Nickens No Yes
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Abs
NORTH
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ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER SERVING
UTILITY WOODBRIDGE, SECTION 12
DEPARTMENT
I
A -121592-6.k
ACTION #
ITEM NUMBER H- /-Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Appropriation to Fund Replacement of the Wooded
Acres Water Lines
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Wooded Acres water lines had small diameter galvanized pipe
that was installed in 1974. These water lines were scheduled for
replacement in 1996 as part of the Water Capital Improvement
Program presented to the Board of Supervisors last year.
SUMMARY OF INFORMATION:
During the past year, the Wooded Acres water lines have required
almost monthly repair. In July, there were five water line breaks
within three days. Staff decided to replace the entire water line
under emergency construction in order to provide adequate water
service to the customers. Since the original water line was under
the highway pavement and had over twenty pavement patches, staff
worked with VDOT to completely repave the road when the
construction was completed. The new water line was constructed
outside the paved area of the public right-of-way.
FISCAL IMPACT•
The total cost of the Wooded Acre water lines replacement project
was $40,826.73. Funds are available for this project from the
Utility Enterprise Replacement Fund.
RECOMMENDATION•
Staff recommends the Board of Supervisors appropriate $40,826.73
from the Utility Enterprise Replacement Fund to the Wooded Acres
Water Project.
SUBMITTED BY:
• L-FJr
Utility ector
Approved (x)
Denied ( )
Received ( )
Referred
to
APPROVED:
y►�a'�'
�-ci
Elmer C. Hodge
County Administrator
ACTION VOTE
Motion by: Harry C_ Ni kens No Yes
Eddy x
Johnson x
Kohinke x
Minnix x
Tlickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Abs
A-121592-6.1
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 15, 1992
AGENDA ITEM: Request for Approval of a Raffle Permit and 50/50
Raffle Permit for Calendar Year 1993 from the
Roanoke County School Food Service Chapter
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County School Food Service Chapter has requested a
permit to hold a raffle and 50/50 raffles in Roanoke County for the
calendar year 1993 on the dates listed in the application. This
application has been reviewed with the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a raffle permit and
50/50 raffles for the calendar year 1993 from the Roanoke County
School Food Service Chapter be approved.
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED BY:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Ni nG
cc: File
Bingo/Raffle File
VOTE
No Yes Abs
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
1�- I 3
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. seg. of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
sec. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT BINGO GAMES
Name of Organization Ajagn g l 'e &70 n l)/ -SCA VC L 4 -cod -T&,e alr a 4*1olce
Street Address 2 G C_oLL e 9 uP .
Mailing Address
City, State, Zip CodesA1,P"-, , //4. -A yi,s-3
Purpose and Type of Organization deotesc10z7, 4. :�Zizv,,A oe /-die
6/Af f s 6e4f- 404No/Cc oun�l
7%1G A.lnee lefn SC'hooG icor/ �P�vivL s
When was the organization founded?
Roanoke County meeting place? �, e.
Has the organization been in existence in Roanoke County for two
continuous years? YES_ NO
Is the organization non-profit? YES NO
Federal Identif ication Number S• V p C 2 S T j/ D
Attach copy of IRS Tax Exemption Letter.
Officers of the Organization:
President: 1P,g2,gicig hz4z Vice -President �",9c/li c Cc,/ivA�e�s
Address: /,30 ? Pea DRtva Address: /o3oR, .1olellaw (f Xcj
AoaK01Ct /�A, a�/0/ 9 AeA,l 0q1 dQ��
Secretary: ,eXcAelq t,/����,,�h Treasurer: 6,,p,4j&1
Address: ,�� / ,8"A /qV Address: �<.rj4o r ve Rel rl W.
C'.9 1747 And1Ct Vii%_ a a_T
Member authorized to be responsible for Raffle or Bingo operations:
Name: R22je)Ah FeleeecL
woK.C'•
Home Address w1,71g I&Z tf/,ee,Lz Z,4no/<e ,�A a yoi 9Sad �vtLe,q c,9ve-
s.s[CAn 1444F a ,14r.3
Phone 6a - /1/0 Bus Phone
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP
MUST BE FURNISHED WITH THIS APPLICATION.
Specific location
where Raffle or Singe-Gaate
is to be conducted.
RAFFLES: Date of
Drawing
Time of
Drawing pM .
BINGO: Days of Week and Hours of Activity :-T-01S-0
19,e .6 u,elon 7e--
eSunday
Sunday
From
To
Monday
From
To
�7' 4h CZAIZY • i - 93
Tuesday
From
To
f'e d eu,,91y
Wednesday
From
To
"07,4,e
Thursday
From
To
Friday
From
To
Saturday
From
To
''c o-leAn 6 el-
l-
0e_71�6e,� as
L'9
2
State specifically how the proceeds from Bingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
The proceeds will be used to make a contribution
to the Helen G. Ward Scholarship Fund,this is a Virginia
School Food Service Association educational scholarship.
The amount of the scholarship is $1,500.00 and it is awarded
each year to one or more qualified applicants. The chapter
also makes a contribution to the Special Olympics from the
proceeds.
A part of the proceeds will be used for the professional
development of the Roanoke County School Food Service staff
and training to make them more aware of the nutritional needs
of the students.
We would like to clear about $500.00 on the raffle and
the 50/50.
3
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State ZIP
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calendar
year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, association,
organization, partnership, or corporation of any classification
whatsoever, for the purpose of organizing, managing, or conducting
Bingo Games or Raffles?
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to audit
by the Commissioner of the Revenue? tip_
4. Does your organization understand that the Commissioner of the
Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit all records
required to be maintained for Bingo games or raffles? L*&4
ILI
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before the
first day of DECEMBER of each calendar year for which a permit has
been issued? 4"
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?
7. Does your organization understand that the failure to=file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter until such report is properly filed and a new
permit is obtained?
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or educational purposes for which the organization is specifically
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions of Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia?
9. Does your organization understand that a two (2) percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before the
first of December? Y=9:2--
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, or
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? Gj„&7,
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke? /���
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
14. Has your organization attached a complete list of its
membership to this application form? U&:i
15. Has your organization attached a copy of its bylaws to this
application form?
16. Has the organization been declared exempt from property
taxation under the Virginia Constitution or statues?_
If yes, state whether exemption is for real, personal property, or
both and identify exempt property. ,-k7-em ,6 eK.t .,e /tie vles,4171z v/o.l
,o9fe .moa 4egglieG 6e"b VI: oes aie /ke ZZ-e. Cao Sn4e Z's i7h ".e veS�_ e
/�?a ��s-leh.¢G s ,eo c��ti ,
17. State the specific type and purpose of the organization.
18. Is this organization incorporated in Virginia?/gy_
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? %Lo
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registration by
the Virginia Department of Agriculture and Consumer Affairs?/20_
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
/ouov
'-r a. u v
CO -00
Fair Market Value
6 P/14,0 AeA
�-e g;i AS
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of the Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of
instant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
C. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular bingo game is in progress, and
only at such locations and at such times as are specified in this
application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
bingo card to an individual below sixteen years of age?
7
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are
expected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501C Internal Revenue
Code Service? (Certificate must be attached.)
26. Does your organization understand that a Certificate of
Occupancy must be obtained or be on file which authorizes this use
at the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One
Hundred dollars.
C. No jackpot of any nature whatsoever shall exceed One
Thousand Dollars, nor shall the total amount of jackpot
prizes awarded in any one calendar day exceed One Thousand
Dollars.
28. Does you organization understand that annual gross receipts
from bingo games or raffles in excess of five hundred thousand
dollars ($500,000.00), shall attach to such report an opinion of a
licensed independent certified public accountant that (i) the
annual financial report presents fairly, in all material respects,
beginning cash, receipts, operating cost, use of proceeds, and
ending cash. (ii) the proceeds of any bingo games or raffles have
been used for those lawful, religious, charitable, community or
education purposes. The failure to file the opinion of a licensed
independent certified public accountant shall cause the automatic
revocation of permit.
8
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
Name
Tit
Home Address
Subscribed and sworn before me, this day of .j)9,- 19�
in the County{�C� of ,/�pA�B/lP , Virginia.
My commission expires:
rYaf> . 3 y 19 93
Notary Public
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date scommlsioner of he Rev ue
The above application is not approved.
Date Commissioner of the Revenue
P]
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 15, 1992
RESOLUTION 121592-7 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business mattsrs lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Nickens to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
'1q -
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, DECEMBER 15, 1992
RESOLUTION 1215g� REQUESTING THE GENERAL ASSEMBLY TO
AMEND THE CHARTER FOR THE COUNTY OF ROANOKE
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
has complied with the provisions of § 15.1-835 of the 1950 Code o
Virginia, as amended; and f
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
hereby requests the General Assembly to amend the existingCharter
of the County of Roanoke. er
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County, Virginia, hereby requests the General Assembly
for the Commonwealth of Virginia to amend the Charter of the County
of Roanoke as follows:
1• § 2.02• Taxing powers. --In addition to the
granted by other sections of this charter and general law, the
n
county shall have the the
Power to raise annually by taxes and
assessments, as permitted and limited by genera law, in the count
such sums of money as the board of supervisors shall deem necessary
y
to ary
pay the debts and defray the expenses of the county in such
manner as the board of supervisors shall deem expedient. In
addition to, but not as a limitation upon, this generalran
Power the county shall have g t of
Power to levy and collect ad valorum
taxes for admission to or other charge for any public amusement, ement,
performance, exhibition, sport or athletic event in
the county, which taxes may be added to and collected with the
price of such admission or other charge; to levy and collect taxes
1
on hotel and motel rooms not to exceed t-i,-e--9er e
of
to
the amount charged for the occupancy thereof;s....... e�n� levy and collect
taxes on the sale of meals, including nonalcoholic beverages only
as provided for by general law and such tax shall apply also to
food prepared on premises and sold to take out, such tax is subject'
to limitations as may
y be imposed by general law; to levy and
collect privilege taxes
local general retail sales and use taxes
as provided by law; unless prohibited by law, to require licenses
prohibit the conduct of an business ,
Y profession, vocation or
calling without such license e require taxes to b
q paid on such
licenses in respect of all businesses, professions, vocatio
callin s not exem ted b ns and
g P Y prohibition of general law; to franchise
any business or calling so as to protect the public interest; an
to require licenses of all owners of vehicles of all kinds d
privilege of using the streets and other public °r the
P places in the
county, require taxes to be paid on such licenses and prohibit th
use of streets, alleys e
Y and other public places in the county
without such license; provided notwithstanding an
Provision of this charter the county shall not le Y contrary
other than those taxes specially authorized in Title a any tax on
58.1 of the
Code.
In addition to the other powers conferred by law, the Count
of Roanoke shall have the power to impose, Y
P levy, and collect, in
such manner as its board may deem expedient, a consumer
subscriber tax at a rate or rates not exceeding those authorized °r
general law upon the amount by
paid for the use of gas, electricity,
2
telephone, and any other public utility service within the count
or upon the amount paid fory'
any one or more of such public utility
services, and may provide that such tax shall be added to an
collected with bills rendered consumers and subscribers d
for such
services.
2. That the Clerk to the Board shall transmit a certified
copy of this resolution to the members of the General Assembly
representing Roanoke County.
3. That this resolution shall be effective immediately u on
its adoption. p
On motion of Supervisor Nickens, and carried by the followin
recorded vote: g
AYES: Supervisors Johnson Kohinke
Minnix, Nickens, Eddy
NAYS: I
None
A COPY TESTE:
A/.
Mary H. Allen, CMC
CC: File Clerk to the Board of Supervisors
Paul M. Mahoney, County Attorney
Reta Busher, Director of Management & Budget
Diane Hyatt, Finance Director
Roanoke Valley Legislators
01
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, DECEMBER 15, 1992
RESOLUTION 121592-9 GRANTING A SPECIAL USE PERMIT TO
SAMUEL R. CARTER, III TO OPERATE A DEBRIS FILL ON 2.15 -
ACRE TRACT LOCATED ON THE SOUTH SIDE OF ROUTE 11 AND 460
APPROXIMATELY .3 MILE FROM ITS INTERSECTION WITH PLEASANT
RUN DRIVE, CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Samuel R. Carter, III, has filed a petition to
operate a debris fill on 2.15 acres, located on the south side of
Route 11 and 460 approximately .3 mile from its intersection with
Pleasant Run Drive in the Catawba Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this
matter on December 1, 1992; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
held a public hearing on this matter December 15, 1992.
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the granting of a special
exception permit for the location and operation of a debris fill on
2.15 acres, located on the south side of Route 11 and 460 approxi-
mately .3 mile from its intersection with Pleasant Run Drive in the
Catawba Magisterial District is substantially in accord with the
adopted 1985 Comprehensive Plan pursuant to the provisions of §
15.1-456 (b) of the 1950 Code of Virginia, as amended.
2. That the Board hereby grants a Special Use Permit until
December 31, 1995, to Samuel R. Carter III to operate said debris
fill subject to the following amended conditions:
a. The material to be landfilled shall be limited to broken
concrete, asphalt, brick, block, dirt, and stone only.
b. A fast growing evergreen species (such as Leyland
cypress) shall be planted along Route 460 where the
active areas are evident from the road.
C. Any rubble material (broken concrete, block, brick or
asphalt) shall be covered at least once a month.
d. The operator of the landfill shall instruct personnel to
access the site from the Dixie Caverns Exit on I-81 and
discourage U-turns on US Route 460.
e. The hours of landfilling activity shall be undertaken
only between the hours of 7:30 a.m. and 5:30 p.m., Monday
through Saturday.
f. When the landfilling operation ceases, site will not be
left with areas exceeding 2:1 slope (2 horizontal to 1
vertical).
3. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
On motion of Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens
NAYS: Supervisor Eddy
A COPY TESTE :� /
/`�`
Mary H. Allen, CMC
Clerk to the Board of Supervisors
CC: File
Arnold Covey, Engineering & Inspections
Terry Harrington, Planning & Zoning Director
John Willey, Real Estates Assessments
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, DECEMBER 15, 1992
ORDINANCE 121592-10 AMENDING THE ZONING
DISTRICT MAPS FOR ROANOKE COUNTY BY THE REPEAL
OF THE OLD ZONING DISTRICT MAPS AND BY
ADOPTING AND REENACTING THE "1992 ZONING
DISTRICT MAPS (MASTER SET #1)" TO IMPLEMENT
THE PROVISIONS OF THE NEW ZONING ORDINANCE
WHEREAS, on August 25, 1992, the Board of Supervisors of
Roanoke County, Virginia adopted Ordinance 82592=12 which adopted
and reenacted a new zoning ordinance for Roanoke County; and,
WHEREAS, the adoption of new zoning district maps is a
critical and necessary component to implement the provisions of the
new zoning ordinance; and,
WHEREAS, the Roanoke County Planning Commission and staff have
held six "community open house" meetings throughout the County to
provide citizens with an opportunity to review the proposed zoning
district maps; the Planning Commission has held two public work
sessions to review comments received on the proposed zoning
district maps; and the Planning Commission has also held public
hearings on November 2, 1992, and December 1, 1992, on the adoption
of the proposed zoning district maps; and,
WHEREAS, the Roanoke County Planning Commission has publicly
reviewed and discussed all comments received on the proposed maps
and has recommended approval of the ordinance adopting the zoning
district maps to the Board of Supervisors of Roanoke County,
Virginia; and,
WHEREAS, legal notice and advertisement has been provided as
required by law; and display advertisements and legal
1
advertisements were published on November 17 and 24 and December
4 and 9, 1992, to notify the citizens of the dates and times of
Planning Commission and Board of Supervisor's public hearings.
WHEREAS, the first reading of this ordinance was held on
November 17, 1992, and the second reading and public hearing was
held on December 15, 1992.
BE IT ORDAINED, by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning district maps of Roanoke County, Virginia
are hereby repealed, and that the 111992 Zoning District Maps
(Master Set #1) of Roanoke County, Virginia" are hereby adopted and
reenacted with _changes made at the Board of Supervisors Public
Hearing held on December 15 1992 as the zoning district maps for
Roanoke County, Virginia.
2. That the real estate and the district classification
thereof shall be as shown on the map or maps designated as the
111992 Zoning District Maps (Master Set 11) of Roanoke County,
Virginia," dated and signed by the Chairman of the Board of
Supervisors and attested by the Clerk to the Board of Supervisors,
upon adoption. This zoning district map or maps, and all
notations, dimensions, references and symbols shown thereon
pertaining to such districts shall be as much a part of the Zoning
Ordinance as is fully described herein and shall be filed as part
of the Zoning Ordinance. Said map or maps shall be available for
public inspection in the office of the Zoning Administrator for
Roanoke County, Virginia. This map together with subsequent
2
applicable amendments shall be conclusive as to the current zoning
status of real estate.
3. That said map or maps are attached hereto and
incorporated herein by reference.
4. That this ordinance shall be in full force and effect
from and after December 31, 1992.
On motion of Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
CC: File
Arnold Covey, Engineering & Inspections
Terry Harrington, Planning & Zoning
John Willey, Real Estate Assessments
K
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, DECEMBER 15, 1992
ORDINANCE 121592-11 AMENDING THE ROANOKE
COUNTY CODE BY CREATING A SEPARATE
CLASSIFICATION OF TANGIBLE PERSONAL PROPERTY:
MOTOR VEHICLES FOR DISABLED VETERANS
WHEREAS, Section 58.1-3506 identifies a series of items of
property, and declares each to be a separate class of property,
constituting a classification for local taxation separate from
other classifications of tangible personal property; and,
WHEREAS, one motor vehicle owned and regularly used by a
disabled veteran, subject to certain qualifications, is one such
classification; and,
WHEREAS, the governing body may levy a tax on the property
enumerated in this section at different rates from the tax levied
on other tangible personal property, and the rates of tax and the
rates of assessment shall not exceed that applicable to the general
class of tangible personal property; and,
WHEREAS, the first reading of this ordinance was held on
December 1, 1992, and the second reading and public hearing of this
ordinance was held on December 15, 1992.
NOW THEREFORE BE IT ORDAINED, by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That Article II. "Taxes on personal property" of Chapter
21. "Taxation" is hereby amended by the addition of a new Section
21-21, Exemptions -Other Classifications of Tangible Personal
Property.
1
A. The items of property set forth below are each declared
to be a separate class of property and shall constitute a
classification for local taxation separate from other
classifications of tangible personal property provided in this
Article:
1)_ One motor vehicle owned and regularly used by a
veteran who has either lost, or lost the use of one or both leas
or an arm or a hand,_ or who is blind or who is permanently and
totallv disabled as certified by the Department of Veteran's
Affairs. In order to gualify the veteran shall provide a write
statement to the commissioner of revenue or other assessing officer
from the Department of Veteran's Affairs that the veteran has been
so designated or classified by the Department of Veteran's Affairs
as to meet the requirements of this section and that this
disability is service -connected For purposes of this section a
person is blind if he meets the provisions of 6 46.2-739.
B. The Board of Supervisors may levy a tax on the proverty
enumerated in subsection A at different rates from the tax levied
on other tangible personal property. The rates of tax and the
rates of assessment shall not exceed that applicable to the general
class of tangible personal property.
C. For the tax year commencing January 1 1993 and for all
tax years thereafter, unless otherwise changed the rate of
taxation on the property enumerated in subsection A shall be at a
percentage of the rate of tax applicable to the general class of
tangible personal property to be established annually.
L
from and after January 1, 1993.
On motion of Supervisor Johnson with no percentage set in
ordinance, and carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Nickens, Eddy
NAYS: Supervisor Kohinke
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Circuit Court
C. 0. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
Family Court Services
Joseph M. Clark, II, Judge
Philip Trompeter, Judge
Peggy Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
George Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
0. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
John D. Willey, Director, Real Estate Assessment
Michael Lazzuri, Court Services
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, DECEMBER 15, 1992
ORDINANCE 121592-12 TO AMEND PROFFERED
CONDITIONS ON THE REZONING OF A 1.516 -ACRE
TRACT OF REAL ESTATE LOCATED BETWEEN 3727 AND
3773 CHALLENGER AVENUE (TAB MAP NOS. 50.01-1-
2.1 AND 2.6) IN THE HOLLINS MAGISTERIAL
DISTRICT FROM THE ZONING CLASSIFICATION OF B-
2, GENERAL COMMERCIAL DISTRICT (CONDITIONAL),
TO THE ZONING CLASSIFICATION OF B-21 GENERAL
COMMERCIAL DISTRICT (AMENDMENT TO PROFFERS)
UPON THE APPLICATION OF WEBB-STEVENSON CO.
WHEREAS, the first reading of this ordinance was held on
November 17, 1992, and the second reading and public hearing was
held December 15, 1992; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on December 1, 1992; and,
WHEREAS, legal notice and advertisement has been provided as
required by law; and
WHEREAS, this property was rezoned from Residential District
to B-2, General Commercial District, with proffered conditions, in
1987; and
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing 1.516 acres, as described herein, and located
between 3727 and 3773 Challenger Avenue (Tax Map Nos. 50.01-1-2.1
and 2.6) in the Hollins Magisterial District, is hereby changed
from the zoning classification of B-2, General Commercial District
(Conditional), to the zoning classification of B-2, General
Commercial District, with no proffered conditions.
1
2. That this action is taken upon the application of Webb -
Stevenson Co.
3. That the owner has requested the following amendment to
proffered conditions approved by the Board of Supervisors in 1987,
which the Board of Supervisors hereby accepts:
g -t o exe u de- ub l i e -billiard par=era
Pee3Fe81%B, geldriving -range, flea _ rlrcetB anel danee halls.
(b) TheBetwe1ete-sha3l have Bhared aeeeBB te- the -eurb eut
on Reute 460.
restrietlens
are
perfernamee
standards that
dea! with s
It-,
Oder,
ejasesase;
-glare,
-emterler
iightiag, vib=-atienB,
radiatien,
and
4. That said real estate is more fully described as follows:
A 1.516 -acre tract of land known as New Lot 3A and 3B,
Resubdivision for Jack F. Walrond, Jr., being a Resubdivision
of Lot 3, Perimeter East Commerce Center, Phase 1, and being
a portion of the land conveyed to said owner by Thomas F. and
Kathryn M. Davis by deed dated March 31, 1987, and recorded in
the Clerk's Office of the Circuit Court of Roanoke County in
Deed Book 1259, page 1702, being more particularly described
as follows:
BEGINNING in the southern right-of-way of Challenger Avenue
(U.S. Route 460) and the most southern corner of a tract of
land conveyed to Nancy G. Creasy, et al., in Will Book 38,
page 729 of the Roanoke County Deed Records; thence, with
Challenger Avenue N. 35 deg. 20' 19" E. 293.15' to an iron pin
set; thence S. 51 deg. 38' 49" E. 301.60' to an iron pin set;
thence S. 38 deg. 21' 11" W. 224.01' to an iron pin set;
thence with the north line of said Creasy tract N. 65 deg. 44'
53" W. to the Point of Beginning, and containing 1.516 acres
as drawn by T. P Parker & Son, September 7, 1988.
5. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance
shall be, and the same hereby are, repealed.
K
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
--&1
Mary H. Allen, CMC �-
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Engineering & Inspections
Terry Harrington, Director, Planning & Zoning
John Willey, Director, Real Estate Assessments
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, DECEMBER 15, 1992
ORDINANCE 121592-13 AUTHORIZING THE ACQUISITION OF 3.395
ACRES OF REAL ESTATE (TAB MAP PARCEL NUMBER 87.07-3-8)
FOR COUNTY OFFICE FACILITIES, APPROVING THE LEASE OF
OFFICES, APPROPRIATING FUNDS THEREFOR, AUTHORIZING THE
MANNER OF TAB EXEMPT FINANCING, DECLARING REIMBURSEMENT
INTENTION, AND SUCH OTHER MEASURES AS MAY BE REQUIRED TO
ACCOMPLISH THIS PROJECT
WHEREAS, on November 17, 1992, the Board of Supervisors of
Roanoke County, Virginia ("County") approved the acquisition of
certain real estate identified as the "Traveler's Building" for the
purpose of relocating County administrative offices from the
Roanoke County Administration Center; and,
WHEREAS, this relocation of County offices would eliminate the
necessity of leasing private office space for certain County
operations at the Brambleton Corporate Center; and,
WHEREAS, this transaction would increase operational
efficiencies, acquire a facility which addresses future growth
needs of the County, eliminate rental expenses, improve working
conditions, and improve service to County citizens; and,
WHEREAS, the County has determined that it is necessary or
desirable to advance money to pay the costs of acquiring,
rehabilitating and equipping certain real estate and improvements
thereon to renovate existincr facilites of the Countv and the
Roanoke -County School Board to provide office space ("Project") and
to reimburse such advances with proceeds of one or more financings;
and
WHEREAS, the first reading of this ordinance was held on
1
December 1, 1992, and the second reading of this ordinance was held
on December 15, 1992.
BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA:
1. That the acquisition of 3.395 acres of real estate and
improvements thereon in the Cave Spring Magisterial District of
Roanoke County, Virginia, located at 5204 Bernard Drive (Tax Map
Parcel Number 87.07-3-8) for the purchase price of $2,400,000 from
the Western National Life Insurance Company is hereby authorized
and approved.
2. (a) That it is approved and authorized for the County to
undertake renovations and improvements to facilities of the Count
and to facilities of the Roanoke County School Board after
approval by the School Board as to its facilities
(ab) That it is further approved and authorized for the
County to enter into lease agreements for said real estate and
improvements with the Roanoke County Industrial Development
Authority for the purpose of securing appropriate tax exempt
financing for this Project. The total amount of financing for this
Project shall not exceed the sum of $4,750,000.
(lac) The financing through the Authority shall not be a
general obligation of the County as to which its full faith and
credit are pledged, but shall be structured as a limited obligation
of the County payable solely from certain revenues or as an
obligation requiring an annual appropriation by the Board of
Supervisors of the County, or a combination of the two, as the
2
County Administrator and Director of Finance in their discretion
shall deem appropriate.
3. That the sum of $350,000 is reserved from the general
fund unappropriated fund balance which, in addition to the
available County debt drop-off, will address the estimated
operating shortfall for FY 1993-94.
4. The Board of Supervisors adopts this paragraph as a
declaration of official intent under U. S. Treasury Regulations
Section 1.103-18. The Board of Supervisors reasonably expects to
reimburse advances made or to be made by the County to pay the
costs of acquiring, rehabilitating and equipping the Project from
the proceeds of its debt or the proceeds of the Authority's revenue
bonds. The maximum amount of debt or other financing expected to
be issued for such purpose is $4,750,000.
5. That the County Administrator is authorized to select an
Underwriter to assist officials of the County in structuring the
financing for this Project through the Authority and providing for
the issuance and sale of the Authority's revenue bonds on behalf of
the county in an aggregate principal amount not to exceed
$4,750,000. The County Administrator is authorized and directed to
negotiate and execute and deliver a Bond Purchase Agreement with
the Underwriter, providing for the sale and delivery of the
Authority's revenue bonds on behalf of the County regarding the
matters approved herein upon terms and conditions to be approved by
subsequent resolution or ordinance of the Board.
6. The County Administrator, and such officers and agents of
t
the County as he may designate, are authorized and directed to take
such further action as they deem necessary to accomplish the
purposes of this Ordinance and to assist the Authority in
structuring the financing on the County's behalf and with the
issuance and sale of the Authority's revenue bonds, all upon
approval as to form by the County Attorney. All actions taken by
such officers and agents in connection with the matters approved
herein are hereby ratified and confirmed.
The County Administrator, and such officers and agents of the
County as he may designate, are hereby authorized and directed to
assist the Authority in the preparation and distribution of an
appropriate preliminary official statement, official statement, and
such other disclosure documents as may be necessary to expedite the
sale of the Authority's revenue bonds on behalf of the County, and
such officers are authorized to execute and deliver such disclosure
documents as may be necessary or appropriate.
7. That this ordinance shall be in full force and effect
from and after December 15, 1992.
8. Beginning no later than 30 days after the adoption of
this ordinance and ending on the date on which the debt or other
financing is issued, this ordinance will be reasonably available
for inspection by the general public during normal business hours
at the office of the County Administrator.
On motion of Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Kohinke, Minnix, Nickens
4
NAYS: None
ABSTAIN: Supervisors Johnson, Eddy
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
CC: File
Paul Mahoney, County Attorney
John Willey, Real Estate Assessment
Diane Hyatt, Finance Director
Don Myers, Assistant County Administrator
5