HomeMy WebLinkAbout1/22/1991 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 22, 1991
ORDINANCE 12291-1 AUTHORIZING THE ACCEPTANCE
AND ACQUISITION OF SURPLUS REAL ESTATE FROM
THE ROANOKE COUNTY SCHOOL BOARD, AND FURTHER,
AUTHORIZING THE CONVEYANCE OF SAME TO VARIOUS
OTHER PARTIES
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Roanoke County Charter, the acquisition and disposition of real
estate can be authorized only by ordinance. A first reading of
this ordinance was held on January 8, 1991; and a second reading
was held on January 22, 1991.
2. That the County School Board of Roanoke County on December
6, 1990, adopted a resolution declaring twenty (20) feet of the
Fort Lewis Elementary School property to be surplus property
pursuant to Section 22.1-129 of the Code of Virginia (1950), as
amended.
3. That the acceptance and acquisition of certain real
estate located in front of the Fort Lewis Elementary School along
State Route 460 as further identified on Sheets 8 and 9 of the
plans for Route 460, State Highway Project 0460-129-104 PE101, from
the Roanoke County School Board is hereby authorized.
4. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject real estate is being made
available to the Commonwealth of Virginia and various public
utilites for other public uses, namely, improvements to State Route
460.
5. That the offer of the Virginia Department of
Transportation in the amount of $2,383.00 for the acquisition of
a temporary construction easement, utility easements, metal rail,
landscaping and any and all damages is hereby accepted and shall
be credited to the School Capital Outlay Fund, and the conveyance
of the real estate described above to the Virginia Department of
Transportation, the City of Salem Electric Department, Appalachian
Power Company, and C & P Telephone Company for other public uses
is hereby authorized and approved.
6. That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary
to accomplish these transactions, all of which shall be on form
approved by the County Attorney.
On motion of Supervisor Nickens to adopt ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
6mtck Q. /��
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
John Willey, Director, Real Estate Assessment
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 22, 1991
RESOLUTION 12291-2 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for January 22, 1991, designated as Item K -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Confirmation of Committee Appointments to the Board
of Zoning Appeals and Building Code Board of
Adjustments and Appeals.
2. Acceptance of Sanitary Sewer Facilities serving
Luwana Drive Subdivision.
3. Acceptance of Water and Sanitary Sewer Facilities
serving Meadow Creek, Section 4.
4. Acceptance of Water and Sanitary Sewer Facilities
serving Waterford Townhouses Section 1 and 2.
5. Donation of drainage easement in connection with
the Orchards Subdivision from Jack L. Bennett and
Janet F. Bennett.
6. Request for acceptance of Salisbury Drive into the
Virginia Department of Transportation Secondary
System.
7. Request for approval of a Raffle Permit from the
Back Creek Elementary School PTA.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Robers to adopt resolution with
correction in magisterial district from Vinton to Hollins contained
in Item 5, and carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
-b"L. Q, - y"'.
Brenda J. H lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Cliff Craig, Director, Utilities
Phillip Henry, Director, Engineering
Bingo/Raffle File
ACTION NO.
A -12291-2.a
ITEM NUMBER 1!!!r — %
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 1991
AGENDA ITEM: Confirmation of Committee Appointments to the
Board of Zoning Appeals and Building Code Board
of Adjustments and Appeals
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the January 8, 1991
meeting and should be confirmed by the Board of Supervisors:
Board of Zoning Appeals
five
Supervisor Nickens nominated Leon T. McGhee to serve a four-year
term representing the Vinton Magisterial District. His term will
expire June 30, ±9947 1995
Building Code Board of Adjustments and Appeals
Supervisor Nickens nominated Wilmore T. Leffell to another four-
year term which will expire December 12, 1994.
RECOMMENDATION
It is recommended that the above nominations be confirmed.
SUBMITTED BY: APPROVED BY:
ei� /°--
Mary H. llen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Rirhnra w_ uo ar q_ No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) McGraw x
To ( ) Nickens x
Robers x
cc: File
Board of Zoning Appeals File
Building Code Board of Adjustments and Appeals File
ACTION # A -12291-2.b
ITEM NUMBER
y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 1991
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Luwana
Drive Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Luwana Dive Subdivision, Edmund J. & Louise R.
Kielty, have requested that Roanoke County accept the Deed
conveying the sanitary sewer facilities serving the subdivision
along with all necessary easements.
The sewer facilities are installed, as shown on plans prepared by
T. P. Parker & Son, Ltd. entitled Luwana Drive Subdivision, dated
January 11, 1989, which are on file in the County Engineering
Department. The sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the sanitary sewer construction is $ 2,260.00.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving the Luwana Drive Subdivision
along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these
facilities.
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 28th day of
December , 1990, by and between: Edmund J. & Louise R. Kielty hereinafter
referred to as the "Developer, " party of the f i rst part; the BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of
the second part; and ELMER C. HODGE, County Administrator of Roanoke County,
VIRGINIA, party of the third part.
: W I T N E S S E T H:
THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the
Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the Board all sewer lines,
laterals, valves, fittings, connections, pumps, manholes and any and all other
equipment and appurtenances thereunto, in and to the sewer systems in the
.streets, avenues and public utility and/or sewer line easement areas that have
been or may hereafter be installed by the Developer, along with the right to
perpetually use and occupy the easements in which the same may be located, all
of which is more particularly shown and described and designated as follows, to
wit:
As shown on the plan entitled Luwana Drive Sanitary Sewer Extension dated
January 11, 19 89 made by T. P. Parker & Son. Ltd. and on file in the
1
Roanoke County Engineering Department.
Approved as to form:
County Attorney
State of:
County/City of:
County Administrator of Roanoke
County, Virginia
By
Elmer C. Hodge
to wit:
The foregoing deed was acknowledged before me this:
, day of , 19 ,
'by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors
of Roanoke County, Virginia.
Notary Public
My Commission expires:
Revised 10/16/90
Page 3 of 3
ACTION # A -12291-2.c
ITEM NUMBER Af "�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 1991
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Meadow Creek, Section 4
COUNTY ADMINISTRATOR'S COMMENTS: /%
SUMMARY OF INFORMATION:
The Developers of Meadow Creek, Section 4, Virgil E. & Esther M.
Jamison, Dwayne E. & Nannie B. Jamison, Merle A. & Louise M.
Jamison, have requested that Roanoke County accept the Deed
conveying the water and sanitary sewer facilities serving the
subdivision along with all necessary easements.
The water and sewer facilities are installed, as shown on plans
prepared by Lumsden Associates, P.C. entitled Meadow Creek,
Section 4, dated March 12, 1990, which are on file in the County
Engineering Department. The water and sanitary sewer facility
construction meets the specifications and the plans approved by the
County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is $12,00.00
and $21,000.00 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving the Meadow Creek, Section 4
subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these
facilities.
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 18th day of
December, 1990, by and between: Virgil E. & Esther M Jamison Dwayne E &
Nannie B. Jamison, Merle A. & Louise M Jamison hereinafter referred to as the
"Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, hereinafter referred to as the "Board," party of the second part; and
ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the
third part.
: W I T N E S S E T H:
THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the
Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and sewer
lines, laterals, valves, fittings, connections, storage facilities, sources of
water supply, pumps, manholes and any and all other equipment and appurtenances
thereunto, in and to the water and sewer systems in the streets, avenues and
public utility and/or sewer line easement areas that have been or may hereafter
be installed by the Developer, along with the right to perpetually use and occupy
the easements in which the same may be located, all of which is more particularly
shown and described and designated as follows, to wit:
As shown on the plan entitled _ Meadow Creek - Section 4 dated
March 12, 19 90 made by __Lumsden Associates P.C. and on
file in the Roanoke County Engineering Department.
Page 1 of 3
Approved as to form:
County Attorney
State of:
County/City of:
All—'3
County Administrator of Roanoke
County, Virginia
By
Elmer C. Hodge
to wit:
The foregoing deed was acknowledged before me this:
day of 1 19
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors
of Roanoke County, Virginia.
Notary Public
Ny Commission expires:
Revised 10/16/90
Page 3 of 3
hil
ACTION # A -12291-2.d
ITEM NUMBER 04 * —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 1991
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Waterford Townhouses Section 1 and 2
COUNTY ADMINISTRATOR'S COMMENTS:
wc.
SUMMARY OF INFORMATION:
The Developers of Waterford Townhouses, Section 1 and 2, Strauss
Construction Corporation, have requested that Roanoke County accept
the Deed conveying the water and sanitary sewer facilities serving
the subdivision along with all necessary easements.
The water and sewer facilities are installed, as shown on plans
prepared by Buford T. Lumsden & Associates, P.C. entitled Waterford
Townhouses, Section 1 and 2, dated March 2, 1990, which are on file
in the County Engineering Department. The water and sanitary sewer
facility construction meets the specifications and the plans
approved by the County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is
$13,000.00 and $16,000.00 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving the Waterford Townhouses Section
1 and 2 along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these
facilities.
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 3rd day of
January , 19 91 , by and between: Strauss Construction Corporation hereinafter
referred to as the "Developer," party of the f i rst part; the BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of
the second part; and ELMER C. HODGE, County Administrator of Roanoke County,
VIRGINIA, party of the third part.
: W I T N E S S E T H:
THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the
Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and sewer
lines, laterals, valves, fittings, connections, storage facilities, sources of
water supply, pumps, manholes and any and all other equipment and appurtenances
thereunto, in and to the water and sewer systems in the streets, avenues and
public utility and/or sewer line easement areas that have been or may hereafter
be installed by the Developer, along with the right to perpetually use and occupy
the easements in which the same may be located, all of which is more particularly
shown and described and designated as follows, to wit:
As shown on the plan entitled Waterford Townhouses, Section-1—and 2 dated
March 2. , 19 90 made by Buford T. Lumsden & Associates P C. and on
t
file in the Roanoke County Engineering Department.
Page 1 of 3
Approved as to form: County Administrator of Roanoke
County, Virginia
County Attorney
State of:
County/City of:
By
Elmer C. Hodge
to wit:
)-10"1 IV
The foregoing deed was acknowledged before me this:
day of 1 19
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors
of Roanoke County, Virginia.
Notary Public
My Commission expires:
Revised 10/16/90
Page 3 of 3
y
ACTION NO. A -12291-2.e
ITEM NO. J�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
®UNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 1991
AGENDA ITEM: Donation of drainage easement in connection with
The Orchards Subdivision (F & W Community Develop-
ment Corporation) from Jack L. Bennett and Janet F.
Bennett to the Board of Supervisors of Roanoke
County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of an easement
for drainage purposes in connection with The Orchards Subdivision,
owned and developed by F & W Community Development Corporation,
over and across property of Jack L. Bennett and Janet F. Bennett,
located in the Vintbn-Magisterial District of the County of Roanoke
as follows: Hollins MAgisterial District
a) Donation of a drainage easement, twenty feet (201) in
width, from Jack L. and Janet F. Bennett (Deed Book 1222,
page 1745; Tax Map No. 40.13-1-12) in relation to the
adjacent Orchards Subdivision, said easement being shown
and designated as "NEW 20' DRAINAGE EASEMENT" on a plat
prepared by Lumsden Associates, P.C., dated 23 March,
1990.
The location and dimensions of these properties have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this property.
Respectfully submitted,
'Vickie L. H ma
Assistant County Attorney
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PROPERTY OF
ROY D. & MARGIE H. BORON
D.B. 1069 PG. 672
4
1• PROPERTY OF
2 JACK L. & JANET F. BENNETT
D.B. 1222 PG. 1745
PLAT SHOWING
NEW 20' DRAINAGE EASEMENT
BEING GRANTED TO
THE COUNTY OF ROANOKE
utTH�Olpv BY
��, JACK L. & JANET F. BENNETT
B. LEE H�MAGISTERIAL DISTRICT
HENOERSON, JR. y ROANOKE COUNTY, VIRGINIA
No. 1480 SCALE: 1" = 100' DATE. 23 MARCH 1990
LUMSDEN ASSOCIATES, P. C.
ENGINEERS - SURVEYORS - PLANNERS
ROANOKE, VIRGINIA
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PROPERTY OF
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EUSTACE FOYE HORN &
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JANET BOHON HORN
DB. 951 PG. 757
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PLAT SHOWING
NEW 20' DRAINAGE EASEMENT
BEING GRANTED TO
THE COUNTY OF ROANOKE
utTH�Olpv BY
��, JACK L. & JANET F. BENNETT
B. LEE H�MAGISTERIAL DISTRICT
HENOERSON, JR. y ROANOKE COUNTY, VIRGINIA
No. 1480 SCALE: 1" = 100' DATE. 23 MARCH 1990
LUMSDEN ASSOCIATES, P. C.
ENGINEERS - SURVEYORS - PLANNERS
ROANOKE, VIRGINIA
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 22, 1991
RESOLUTION 12291.2.f REQUESTING ACCEPTANCE OF
SALISBURY DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of Salisbury Drive,
from its south intersection with Cavalier Drive to its north
intersection with Old Locke Court, for a distance of 0.17 miles,
to be accepted and made a part of the Secondary System of State
Highways under Section 33.1-229 of the Virginia State Code.
2. That it appears to the Board that drainage easements and
a fifty (50) foot right-of-way for said road have heretofore been
dedicated by virtue of a certain map known as Canterbury Park,
Section #5 Subdivision which map was recorded in Plat Book 11, Page
77, of the records of the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, on December 27, 1988 and that by reason
of the recordation of said map no report from a Board of Viewers,
nor consent or donation of right-of-way from the abutting property
owners is necessary. The Board hereby guarantees said right-of-
way for drainage.
3. That said road known as Salisbury Drive and which is
shown on a certain sketch accompanying this Resolution, be, and
the same is hereby established as a public road to become a part
of the State Secondary System of Highways in Roanoke County, only
from and after notification of official acceptance of said street
or highway by the Virginia Department of Transportation.
On motion of Supervisor Robers to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
&a4"� Q , "6/�
Brenda J. Hol on, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Phillip Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
copy for Virginia Department of Transportation
ACTION NO. A -12291-2.g
ITEM NUMBER �" 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 1991
AGENDA ITEM: Request for approval of a Raffle Permit from the
Back Creek Elementary School PTA
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Back Creek Elementary School PTA has requested a Raffle Permit
to hold a raffle on March 23, 1991. This application has been
reviewed with the Commissioner of Revenue and he recommends that
it be approved.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Richard W. Robers No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) McGraw x
To ( ) Nickens x
Robers x
cc: File
Bingo/Raffle File
1-s - 07
COUNTY OF ROANOKE, VIRGINIA
COMMI.;SIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is is,.uod..
All applicants should ewarcise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. seg.
of the criminal statut•?E' of the Virginia Code, and by Section
4-86 et. seg. of the 1�anoke County Code. These laws authorize
the County Board of SupF:;visors to conduct a reasonable investiga-
tion prior to granting a binqo or raffle permit. The Board has
sixty days from the filing, of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty .if a Class 1 misdemeanor. Any person who
uses any part of the gzoss r�?ceipts from bingo or raffles for any
purpose other than the religious, charitable, community,
or educational purposes, for which the organization is specifi-
cally organized, except -or reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FORt (check one)
RAFFLE PERMIT BINGO GAMES
Name of organ ization--2nr- n�Pe- IeM 5&1 C,0
Street Address j ? 0) _F��
Mailing Address, `J1'3O ___25e(-�V M _;Lc�;,t 3_� (`. RC3aA
City, State, Zip Code
Purpose and Type of organization -'7-o 1�'he t_)e/-Fore. cf
(2hr dreg 4 .aahn l�rine-5C_hM/1_ C14Mtcn�j� 4/ace- cz-F (.)G'czh%p
P%�
When was the organizati-L..1 founded? =)1(-C/ lam,�.� �Lc�
haeme c� ort �c�L Cf
6: 0(c n cT Ato 4:
L'_)OZ 470 tcn de d.
It
State specifically how the proceeds from the Bingo/Raffle will be
used.' List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
GGG
CA
3
/-501 — Z
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the 'first day of November of each calendar year for which a per-
mit has been issued? P 7
6. Does your 'organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? 2
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained?
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that'the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?
9. Does your organization understand that a one percent audit
fee of the gross receipt3 wast be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November?
10. Does your organization understand that this permit is valid
only in the County of Roaaoke and only at such locations, and for
such dates, as are designated in the permit application? i
IJ
11. Does your organization understand that no person, except a
bona fide member of any :3uch organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle?
12. Has your organization attached a check'for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia?1
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? t.Q 5
k
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--7
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organizaticn understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is Also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organ izat::Lon understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
^!S-`1 qL
Date ommissi T
ner of Vh
a Revenue
The above application is not approved.
Date Commissioner of the Revenue
E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 22, 1991
RESOLUTION 12291-3 IN APPRECIATION TO
AMPHIBIOUS CONSTRUCTION BATTALION #2, DETACHMENT 106
WHEREAS, due to the crisis in the Persian Gulf, various Army,
Navy, Marine and Air Force reserve units have been called to active
duty; and
WHEREAS, these units include men and women from Roanoke County
and from the entire Roanoke Valley; and
WHEREAS, on January 23, members of the Amphibious Construction
Battalion #2, Detachment 106 will be leaving the Roanoke Valley;
and
WHEREAS, these people are placing themselves in danger to
protect the rights and privileges of citizens of the free world.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board
of Supervisors, on its own behalf and on behalf of all the citizens
of Roanoke County, does hereby extend deepest appreciation and
gratitude to all those brave men and women who have volunteered to
serve their Country during this time of war; and
FURTHER, BE IT RESOLVED, that the Board of Supervisors extends
its wishes for good luck and a safe return to the members of the
Amphibious Construction Battalion, Detachment 106.
On motion of Supervisor Johnson to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
TUESDAY, JANUARY 22, 1991
RESOLUTION 12291-4 AUTHORIZING THE ISSUANCE AND SALE OF
THE COUNTY OF ROANOKE, VIRGINIA REVENUE ANTICIPATION NOTES,
SERIES 1991 IN THE AMOUNT OF $9,000,000 AND SETTING
FORTH THE FORM AND DETAILS THEREOF
WHEREAS, Section 15.1-545 of the Code of Virginia of
1950, as amended, authorizes the Board of Supervisors of the
County of Roanoke, Virginia ("Board") to borrow money for the
purpose of meeting casual deficits in the revenue of the County
of Roanoke, Virginia ("County") and authorizes the creation of a
debt in anticipation of the collection of the revenue of the
County;
WHEREAS, the Board has determined that it is necessary
and expedient to borrow $9,000,000 on behalf of the County and to
issue its Revenue Anticipation Notes, Series 1991 therefor
("Notes") to meet the casual deficits in the revenue of the
County; and
WHEREAS, the County has heretofore held a public
hearing on the issuance of the Notes in accordance with the
requirements of Section 15.1-171.1 of the Code of Virginia of
1950, as amended, and the County desires to specify the form and
details of the Notes and to award the Notes to the bidder whose
proposal results in the lowest interest cost to the County.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of the County of Roanoke, Virginia:
1. The Board of the County hereby determines that it
is advisable to borrow a sum of money not to exceed one-half of
the amount reasonably anticipated to be produced by the County
for the current fiscal year, to contract a debt and to issue and
sell the Notes in an aggregate principal amount of $9,000,000.
The issuance and sale of the Notes are hereby authorized. The
proceeds from the issuance and sale of the Notes shall be used to
meet casual deficits in the revenue of the County.
2. The Notes shall be issued in fully registered form,
without coupons, in substantially the form attached hereto as
Exhibit A. The Notes shall be dated as of the date of their
issuance and delivery, shall be issued in denominations of not
less than $100,000 each or whole multiples of $5,000 in excess of
$100,000, shall be numbered N-1 and upward, sequentially, shall
bear interest at a rate such that the true interest cost of the
Notes does not exceed 9.00% per annum, such rate to be
established by the County Administrator, payable at maturity, and
shall mature on June 15, 1991. The County Administrator shall
accept the bid for the purchase of the Notes which results in the
lowest interest cost to the County in accordance with the
County's notice of sale or request for proposals, provided that
such interest cost shall not exceed the maximum set forth above.
The Notes shall not be subject to payment or redemption before
maturity.
3. The County Administrator and Treasurer of the
County are hereby authorized and directed to execute the Notes,
and the County Administrator is hereby authorized to affix or
imprint the seal of the County on the Notes. The form of
execution, imprinting of the seal and attestation may be by
-2-
facsimile; provided, however, if the signatures of the County
Administrator and Treasurer are both by facsimile, the Notes
shall not be valid until authenticated by the manual signature of
the Paying Agent. In case any officer whose signature or a
facsimile of whose signature shall appear on any Note shall cease
to be such officer before the delivery of the Notes, such
signature or such facsimile shall nevertheless be valid and
sufficient for all purposes the same as if he or she had remained
in office until such delivery. Any Note may bear the facsimile
signature of or may be signed by such persons as at the actual
time of its execution are the proper officers to sign such Note
although at the date of delivery of such Note such persons may
not have been such officers. Upon receipt of payment therefor,
the Treasurer of the County or such agent as may be designated,
shall issue and deliver the Notes to the purchaser or purchasers
thereof. The officers and agents of the County are further
authorized and directed to do all acts required by the Notes and
by this Resolution for the full, punctual and complete
performance of all things necessary for this borrowing.
4. Crestar Bank, Richmond, Virginia is appointed as
Paying Agent and Registrar for the Notes. The principal of and
interest on the Notes shall be payable in lawful money of the
United States upon surrender of the Notes on the maturity date at
the principal corporate trust office of the Paying Agent in
Richmond, Virginia.
-3-
5. Upon surrender for transfer or exchange of any Note
at the principal corporate trust office of the Note Registrar,
the County shall execute and deliver and the Note Registrar shall
authenticate in the name of the transferee or transferees a new
Note or Notes of any authorized denomination in an aggregate
principal amount equal to the Note surrendered and of the same
form and maturity and bearing interest at the same rate as the
Note surrendered, subject in each case to such reasonable
regulations as the County and the Note Registrar may prescribe.
All Notes presented for transfer or exchange shall be accompanied
by a written instrument or instruments of transfer or
authorization for exchange, in form and substance reasonably
satisfactory to the County and the Note Registrar, duly executed
by the registered owner or by his or her duly authorized
attorney-in-fact or legal representative. No Note may be
registered to bearer.
New Notes delivered upon any transfer or exchange shall be
valid obligations of the County, evidencing the same debt as the
Notes surrendered, shall be secured by this Resolution and
entitled to all of the security and benefits hereof to the same
extent as the Notes surrendered.
6. No charge shall be made for any exchange or
transfer of Notes, but the County may require payment by the
holder of any Note of a sum sufficient to cover any tax or other
governmental charge which may be imposed with respect to the
transfer or exchange of such Note.
-4-
n
7. The Board agrees on behalf of the County that the
proceeds from the issuance and sale of the Notes will be invested
and expended as set forth in the Non -Arbitrage Certificate and
Tax Covenants of the County to be delivered at the time of the
issuance and delivery of the Notes and that the County will
comply with such covenants as may be necessary in order to comply
with the provisions of the Internal Revenue Code of 1986, as
amended ("Code") including the provisions of Section 148 of the
Code and applicable regulations relating to "arbitrage bonds,"
and with the other covenants and representations contained
therein. Further, the County shall comply with the reporting
requirements of Section 149(e) of the Code.
8. The officers and agents of the County are hereby
authorized and directed to prepare, execute and deliver an
appropriate official statement, notice of sale, request for
proposals or such other disclosure documents as may be necessary
to expedite the sale of the Notes. The official statement,
notice of sale or other disclosure documents shall be published
in such publications and distributed in such manner and at such
times as the appropriate officers or agents of the County shall
determine.
9. The officers and agents of the County are
authorized and directed to take such further action as may be
necessary or convenient in connection with the issuance, sale and
delivery of the Notes and all actions previously taken by such
-5-
officers and agents in connection therewith are ratified and
confirmed.
10. The appropriate officers and agents of the County
are authorized and directed to immediately cause a certified copy
of this Resolution, setting forth the form and details of the
Notes, to be filed with the Circuit Court of the County pursuant
to Sections 15.1-199 and 15.1-212 of the Code of Virginia of
1950, as amended.
11. This Resolution shall take effect immediately.
On motion of Supervisor Nickens to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
&"j4-"0 Q. 4-��
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
John Chambliss, Assistant County Administrator
Alfred C. Anderson, Treasurer
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Paul Mahoney, County Attorney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 22, 1991
ORDINANCE 12291-5 AMENDING AND REENACTING SECTION 4-99 "AUDIT
OF REPORTS AND RECORDS" OF ARTICLE V. 'BINGO GAMES AND
RAFFLES," OF CHAPTER 4, "AMUSEMENTS," OF THE ROANOKE COUNTY
CODE, AND PROVIDING FOR AN INCREASE IN THE AUDIT FEE
WHEREAS, the first reading of this ordinance was held on
November 13, 1990; the second reading and public hearing were held
on December 4, 1990, and continued to December 18, 1990; and
January 22, 1991; and
WHEREAS, the Board has taken action to authorize the
establishment of fees for certain services, and further, the Board
has determined that it is in the public interest to increase
certain user fees, in order to recover a portion of the direct and
indirect costs of providing certain services as provided herein;
and,
WHEREAS, the Board has found that it is both equitable and
efficient to ensure that those individuals who benefit from certain
governmental services bear an appropriate portion of the cost
thereof while reducing general service cost subsidies; and
WHEREAS, Section 18.2-340.7 of the Code of Virginia, as
amended by the 1990 session of the Virginia General Assembly
(Chapter 903) authorized an increase in the local audit fee from
1% (one percent) to 2% (two percent) of the gross receipts which
an organization reports and of the interest income on money that
the organization received from bingo or instant bingo operations.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
1
ROANOKE COUNTY, VIRGINIA:
1. That Section 4-99 of the Roanoke County Code is amended
and reenacted as follows:
(a) All reports filed pursuant to this article
shall be audited by the commissioner of revenue. The
commissioner of revenue is hereby authorized to charge
a minimum audit fee of twenty-five dollars ($25.00) and
a maximum audit fee of ene—pert two percent of
the gross receipts which an organization reports pursuant
to this article; and (ii) interest income on money that
the organization has received from bingo or instant bingo
operations. Such audit fee shall be payable by the
organization to the commissioner of revenue and such
amount charged by the commissioner shall represent the
amount of time and other services expended by the
commissioner on the audit. All audit fees received shall
be separately accounted for and shall be used only for
the purposes of auditing and regulating bingo dames and
raffles.
(b) The provisions of this section shall not be
construed so as to prohibit the commissioner of revenue
or any official designated by the board of supervisors
from performing unannounced audits or restrict any right
of the commissioner or such official to secure records
required to be maintained by the provisions of this
article.
2
2. That the provisions of this ordinance shall be in full
force and effect for all permits issued from and after January 22,
1991.
On motion of Supervisor Nickens to adopt ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
'&4.j4;.0 (). &441�
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
R. Wayne Compton, Commissioner of Revenue
Alfred C. Anderson, Treasurer
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
Skip Burkart, Commonwealth Attorney
Magistrate
Police Department
Roanoke Law Library, 315 Church Avenue, S.W., Rke, 24016
Main Library
Roanoke County Code Book
Roanoke County Family Services Court, Intake Counsellor
3