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Home My WebLink About9/10/1991 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1991 RESOLUTION 91091-1 OF CONGRATULATIONS TO ROANOKE COLLEGE AND HOLLINS COLLEGE ON THEIR SESQUICENTENNIAL ANNIVERSARIES WHEREAS, Roanoke College and Hollins College were founded in Roanoke County in 1842; and WHEREAS, both colleges have contributed to the educational and cultural environment of the Roanoke Valley for the past 150 years, providing the opportunity for Valley students of all ages to earn college degrees; and WHEREAS, graduates of the two schools have distinguished themselves in both the public and private sectors; and WHEREAS, Roanoke College and Hollins College continue to provide, through the broad liberal arts curriculum, preparation for the challenges and problems of modern life. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors extends its sincere congratulations to ROANOKE COLLEGE and HOLLINS COLLEGE on the occasion of their Sesquicentennials; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors extends its appreciation and gratitude for the opportunities which these schools have provided to the residents of Roanoke County. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. -Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Congratulations File ACTION NO. A-91091-2 ITEMNUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1991 AGENDA ITEM: Authorization to Rename Gladetown Park, Vinton Magisterial District, to M. A. Banks Park. COUNTY ADMINISTRATOR'S COMMENTS:' EXECUTIVE SUMMARY: The Craig Avenue Advisory Committee has formally requested that the Board of Supervisors rename Gladetown Park in honor of the late Mr. Matthew A. Banks. BACKGROUND: Mr. Banks was a citizen of the Craig Avenue Community for over seventy years and a notable civic leader who served Craig Avenue residents faithfully. Among his many community accomplishments, Mr. Banks formed the first Boy and Girl Scout Programs for the community, organized the first Youth Baseball League and was nominated for the Roanoke County Senior Citizen's Hall of Fame in 1990. In addition, Mr. Banks served on the Vinton Town Council, Chairman of the Craig Avenue Advisory Committee, Vinton Historical Society, Vinton Transportation Committee and as Past Grand Potentate of the Sahara Grand Temple Shrine for the Commonwealth of Virginia. SUMMARY OF INFORMATION: Mr. Banks dedicated his adult life to serving the residents of the Craig Avenue Community. The Craig Avenue Committee's request to rename Gladetown Park to M. A. Banks Park is a fitting tribute to a man who has done so much for his community and who consistently showed a sincere interest in the value of Parks and Recreation services. FISCAL IMPACT: None M Agenda Item, September 10,1991 - Page 2 STAFF RECOMMENDATION: Rename Gladetown Park to M. A. Banks Park in honor of the late Matthew A. Banks and his many contributions to the Craig Avenue Community. espect i ve l sui tted , App rov dad by, 1141 —11 - Name' Elmer C. Hodg Title County Administrator ---------------------------------------------------------------- ACTION Approved ( Motion by: Harry Nick ns Denied ( ) to approve Eddy Received ( ) Johnson Referred ( ) McGraw To ( ) Nickens Robers cc: File Steve Carpenter, Director, Parks & Recreation VOTE No Yes Abs X x x x x A-91091-3 ACTION NO. ITEM NUMBER Z ' �- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1991 AGENDA ITEM: Approval of a voluntary leaf bagging program. COUNTY ADMINISTRATOR'S COMMENTS: 6 7�� EXECUTIVE SUMMARY: This proposed program is a volunteer leaf program for the elderly or disabled who are financially disadvantaged and need assistance in bagging their leaves and a referral service to other citizens who may wish to contract this service. BACKGROUND: The curbside leaf vacuum service has been discontinued in Roanoke County due to costs of equipment repair and replacement,and because of inequities in being able to service only urban areas and not rural areas of the County. This may cause hardships on the elderly or disabled who are financially disadvantaged who depended on this service to help maintain the appearance of their property after the leaves have fallen. The Board of Supervisors has requested that the County Administrator design this program to help fill the void of no longer having a leaf vacuum service in Roanoke County. SUMMARY OF INFORMATION: This program would be staffed strictly by volunteers from the community who would bag leaves at the homes of qualified citizens for pick up by the Refuse Division. The County would provide a coordinator to oversee the "matching" of volunteers and qualified citizens. The coordinator would also inform other citizens of available professional services that would help them with leaf removal. The coordinator would be selected from existing staff and would not cause an increase in payroll expenditures. Qualified citizens would be identified through existing tax relief rolls, and would have to demonstrate a "need" for this program. The County would assume no liability for this program other than acting as a medium to put volunteers and qualified citizens in touch with one another. (See attachment for detail of plan.) ALTERNATIVES AND IMPACT• #1 To offer leaf bagging to the elderly or disabled citizens who are financially disadvantaged and to provide a referral service to other citizens who may wish to contract this service through the private sector. This alternative would help the citizens who are the most in need of this type of service without committing the County to a program bigger than it can manage. It would maintain the County's commitment and consistency in handling the elderly or disabled citizens who are financially disadvantaged and would also provide a listing of available professional services that would assist the remaining citizenry in leaf removal. Costs would be minimal as only rakes, gloves, and trash bags would be required. #2. To privatize all leaf collection operations. This alternative does not address the needs of Roanoke County's elderly or disabled who are financially disadvantaged citizens who may not be able to perform this task without help. Leaves left on lawns creates an eyesore and damages the grass underneath causing a deterioration of appearance in the neighborhoods. STAFF RECOMMENDATION: Respectfully submitted, Approved by, Lawrence J. Onan Elmer C. Hodge County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: ACTION Motion by: Lee B. Eddy to approve Alternative VOTE No Yes Abs Eddy _x Johnson x McGraw x Nickens x Robers x File Lawrence J. Onan Gardner Smith, Director, General Services Steve Carpenter, Director, Parks & Recreation Anne Marie Green, Public Information Officer VOLUNTARY LEAF BAGGING FOR ELDERLY, DISABLED, OR FINANCIALLY DISADVANTAGED CITIZENS SCOPE: On a voluntary basis to bag leaves for elderly, disabled, or financially deprived citizens who reside in Roanoke County and who are unable to remove leaves from their homesites during the months of November through January. In addition, staff would mail, upon request, a listing of available professional services that would assist the remaining residents in removing leaves from their property. OVERVIEW: Leaf collection for citizens of Roanoke County who are either elderly or disabled and who are financially disadvantaged could be accomplished by using volunteer groups who are directed by a bagged leaf coordinator. Qualified citizens could be easily identified by using the Commissioner of Revenue's "Tax Relief" programs roll. The citizens who qualify for tax relief fit the profile of the citizen we would be trying to identify for leaf collection in as much as they must be 65 years old or older, or disabled as certified by the Social Security Administration, be of low income, etc. Equipment needs would be minimal because the volunteers would bag the leaves and let the refuse department collect them on their normal leaf pick up schedule. Only rakes, work gloves, and plastic bags would be needed by the work force. A leaf collection sign-up prior to the leaf collection should be done so that scheduling areas of collection could be done which would prevent the work force from crisscrossing the County and wasting time and fuel. Advanced scheduling of qualified citizens would also keep refuse trucks from doubling back to pick up bagged leaves after they have already picked up in an area. Two groups must be "reached" so that the leaf collection program is widely known. 1. The Volunteers. - Contacts with volunteer groups could be done through public service announcements, newspaper articles, League of Older Americans, County publications, and personal contacts, etc. 2. The Oualified Citizen - The qualified citizen could be reached most easily by a direct mail insert in the utility bills mailed out monthly. However, this would reach only citizens who are connected to County water or sewer lines. An article in the Roanoke County Today publication would probably reach the most citizens at the lowest cost. An application for this service could be included in the article. LEAF BAGGING Page 2 September 5, 1991 Leaves should be raked to the curb or edge of yard nearest to the street as was done during the past when leaf vacuums removed leaves. This will prevent work crews from being expected to pick up leaves from large tracts of land and wooded areas. The purpose of the program should be to help the qualified citizens to keep their homesite presentable, so that they do not become an eyesore in their neighborhood. This would help neighborhoods maintain their property value and civic pride and help the qualified citizen to maintain their dignity as homeowners. It would also allow rural areas to be serviced in a uniform manner with urban areas, thus helping to dispel the notion of unequal services throughout the County. The following are local groups and organizations that may like to participate as volunteer labor in.this program: American Association for Retired Persons Boy Scouts of America - Blue Ridge Mountains Council Green Thumbs, Inc. (Federally Funded Program) Virginia Skyline Girl Scout Council 4-H Clubs Civic Leagues Of the above-mentioned organizations only Green Thumb, Inc., pays their workers, but funding is strictly their responsibility. In order to implement this project by the 1991-92 leaf collection season, we must act quickly in order that the transition year from vacuum leaf service to bagged leaf collection causes as little trauma to the public as possible. MEETING DATE: September 10, 1991 A-91091-4 ACTION # ITEM NUMBER — AGENDA ITEM: Acceptance of Grants Totaling $42,225.20 and Appropriation to the School Ooerating Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND In recent years efforts have been made nationwide to develop and promote a program to provide beginning teachers with structured, planned, and supportive entry into the teaching profession which would ease the transition from university students to accomplished teachers. The Virginia Department of Education has actively solicited the input from local school divisions and has initiated a mentor teacher program for beginning teachers. During the 1991-92 school year 31 school divisions will receive small grants to develop a variety of approaches to assisting beginning teachers. These approaches will be shared with other school divisions so the best practices may be replicated. Additionally, VPI & SU has become involved in a model professional development program to specifically assist beginning vocational teachers on an individual basis and in group activities. Included among the components are a professional development center located within the local school division and a local professional development coordinator. SUMMARY OF INFORMATION: For the 1991-92 school year, Roanoke County Schools has been awarded a $9,925.20 grant from the Virginia Department of Education to fund substitutes for teacher mentors assigned to the beginning teachers, and to cover the costs of stipends and travel for outside training personnel. A grant of $32,300.00 has been received through VPI & SU to cover salary and fringe benefit costs for the local professional development coordinator who will work with beginning vocational education teachers for 1991-92. -2 - FISCAL IMPACT: None. No county matching funds are required. Revenue would be recorded to reflect $42,255.20 in the School Operating Fund. Related expenditures would also be recorded. STAFF RECOMMENDATION: Staff grants totaling $42,255.20 and the School Operating Fund. L. Berkley ucas, Director of Personnel J1.4 �4 La Garland J.` idd, Director of Vocational & Adult Education recommends acceptance of the two appropriation of said amount to 4;, Elmer C. Hodge County Administrator cc: File Dr. Bayes Wilson, Superintendent, Roanoke County Schools Diane Hyatt, Director, Finance ACTION VOTE No Yes Abs Approved (x ) Motion by: Bob L. Johnson Eddy x Denied ( ) to approve and accept Johnson x Received ( ) grants _ McGraw x Referred ( ) _ Nickens x To Robers x cc: File Dr. Bayes Wilson, Superintendent, Roanoke County Schools Diane Hyatt, Director, Finance FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION ON AUGUST 22, 1991 AT 7 P.M. IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING APPROPRIATIONS TO THE SCHOOL OPERATING FUND FOR MENTOR TEACHER PROGRAMS FOR FISCAL YEAR 1991-92 WHEREAS, the County School Board of Roanoke County has been awarded total grant funding of $42,225.20 as a participant in a mentor teacher program for beginning teachers; BE IT RESOLVED that the County School Board of Roanoke County on motion of Barbara B. Chewning and duly seconded, requests an appropriation of $42,255.20 to the 1991-92 School Operating Fund for the following grants: 1. $9,925.20 from the Virginia Department of Education to develop and implement a mentor teacher program to provide beginning teachers with a structured, planned, and supportive entry into the teaching profession to ease their transition from university students to accomplished teachers. Grant money will fund substitute teachers, stipends and travel for outside training personnel. 2. $32,300.00 through VPI & SU to develop a model professional development program specifically geared to the unique challenges and needs of beginning vocational education teachers. Grant funding will support the salary and fringe benefit costs of a local professional development coordinator. Adopted on the following recorded vote: AYES: Paul G. Black, Maurice L. Mitchell, Charlsie S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TEST / / / 7G 5- C�C/i.-�-�_� Clerk c: Mrs. Diane Hyatt A-91091-5 ACTION NO. ITEM NO. .-7) - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1991 AGENDA ITEM: Approval of agreement with the Roanoke County Resource Authority to provide for reimbursement of staff expenses COUNTY ADMINISTRATOR'S COMMENTS: ' EXECUTIVE SUMMARY This agreement reimburses the County for all personnel costs and expenses arising out of the creation of the Authority and the County's on-going operational support of the Authority. At the organizational meeting of the Authority held on July 25, 1989, and thereafter on September 12, 1989, a chief executive officer, a secretary, a treasurer, an attorney, a financial advisor, and a bond counsel were appointed. Over the past two years, the County has contributed significant financial and staff support to the Authority so that the Authority can exercise all of its powers with respect to permitting, designing, and constructing new solid waste facilities for the Roanoke Valley. SUMMARY OF INFORMATION: This agreement reimburses the County for all fees, expenses, and charges paid by it in support of the Authority over the past two years. It ratifies and confirms the allocation of County personnel to the Authority and the reimbursement of the County by the Authority of these personnel costs and expenses and overhead charges. This agreement provides for the County to supply operational staff support and personnel to the Authority, including administrative, clerical, financial, engineering, and legal services as required by the Authority. It designates the County purchasing agent as the purchasing official for the Authority and 1 Z_ q it incorporates by reference the County's procurement code (small purchases procedures are amended to $15,000). FISCAL IMPACTS• ALTERNATIVES• 1. Approve the execution of the agreement between the Board of Supervisors of Roanoke County, Virginia, and the Roanoke County Resource Authority. 2. Do not provide financial and operational staff support to the Authority and require the Authority to hire its own personnel or to enter into contracts for these services with other political jurisdictions. 3. Continue to provide financial and operational staff support to the Authority, but do not seek reimbursement for County expenditures for these purposes. STAFF RECOMMENDATION: Staff recommends that the Board authorize the Chairman to execute the attached agreement on behalf of the County. (Alternative 1) Respectfully submitted, �1_ W t wo,,� Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved x pp ( � Motion by Rnh T. _ ,Tnhn cnn Eddy Denied ( ) mntinn to ap=rnva Altarnativa Johnson x Received ( ) Al and apnrnva agreement McGraw x Referred Nickens x to Robers x cc: File c:\wpslVandrunreimbumrpc Diane Hyatt, Director, Finance Reta Busher, Director, ManlLgement Sue Hansey, Director, Procurement Roanoke County Resource Authority & Budget File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 10, 1991 RESOLUTION 91091-6 PURSUANT TO §25-232.01 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED), AUTHORIZING THE ACQUISITION OF A .412 -ACRE PARCEL OF LAND FROM MARY VIOLA BUSH FOR THE BUSHDALE ROAD RURAL ADDITION PROJECT BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Bushdale Road Rural Addition Project has been approved for the purpose of making improvements in accordance with state standards in order to have Bushdale Road accepted into the state secondary road system by the Virginia Department of Transportation. 2. That such improvements are necessary for the general health, safety and welfare of the public, and specifically will permit access for school, public safety, and emergency (police, fire, and rescue) vehicles to the county residents on Bushdale Road. 3. That acquisition of a certain parcel of land, consisting of .412 acre, is necessary to relocate the initial portion of Bushdale Road due to the narrow width of the existing Bushdale Road, bordered on both sides by residences, and the inadequate sight distance at its intersection with Mayfield Drive. 4. That the parcel of land required for this project is owned by Mary Viola Bush and is more particularly described as follows: All that certain parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Vinton Magisterial District of Roanoke County, Virginia, shown and designated as 110.412 AC. BOUNDED BY CORNERS 1 THRU 10 TO 1 TO BE CONVEYED TO THE COUNTY OF ROANOKE" upon the plat, dated January 31, 1991, made by T. P. Parker & Son, attached hereto as Exhibit A. This being a portion of the same real estate conveyed unto L. L. Bush, by deed dated February 26, 1930, from John H. Gearhart, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 195, Page 535. L. L. Bush departed life on the 25th day of May, 1971, and the subject property was devised unto the Grantor in his last will and testament, of record in the aforesaid Clerk's Office in Will Book 26, page 108. The above-described parcel is a portion of the property designated on the Roanoke County Land Records as Tax Map No. 79.03-05-80. TOGETHER WITH a temporary construction easement of an additional ten feet (101) on the north and east sides of the parcel of land hereinabove described for use as a temporary work space and to allow for necessary grading during any phase of construction of the road and related improvements. 5. That the fair market value of the aforesaid interest to be acquired is $5,510.00, such compensation having been, and hereby is offered the property owners. 6. That pursuant to the provisions of §25-232.01 of the Code of Virginia, 1950 (as amended), the Board does hereby invoke all and singular the rights, privileges, and provisions of said§25- 232.01 as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et seg., of the Code of Virginia, 1950, as amended). 7. That the County Administrator and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition pursuant to the Virginia General Condemnation Act. On motion of Supervisor Nickens to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections John Willey, Director, Real Estate Assessment AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1991 ORDINANCE 91091-7 AMENDING THE ROANOKE COUNTY CODE BY AMENDING AND RE-ENACTING ARTICLE II, VIRGINIA STATEWIDE FIRE PREVENTION CODE OF CHAPTER 9, FIRE PREVENTION AND PROTECTION TO INCORPORATE THE STATEWIDE FIRE PREVENTION CODE, 8TH EDITION, TO GRANT FIRE MARSHALS FULL POLICE POWERS, AND TO STRENGTHEN THE POWER OF THE FIRE MARSHALL IS OFFICE TO INVESTIGATE FIRE AND FIRE RELATED OFFENSES WHEREAS, by Ordinance 52388-13, the Board of Supervisors of Roanoke County, Virginia, repealed the then current Articles II and III of Chapter 9 of the Roanoke County Code, and enacted a new Article II "Virginia Statewide Fire Prevention Code" of Chapter 9 of the Roanoke County Code and further amended the said "Virginia Statewide Fire Prevention Code"; and WHEREAS the Virginia Board of Housing and Community Developments has adopted the eighth edition of the BOCA National Fire Prevention Code, with amendments as the Virginia Statewide Fire Prevention Code, effective as of April 15, 1991; and WHEREAS, the State Fire Marshall is authorized to enforce the Virginia Statewide Fire Prevention Code in those jurisdiction in which the local governing body does not enforce the current code; and, WHEREAS, the first reading on this ordinance was held on August 27, 1991; and the second reading was held on September 10, 1991. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1 1. That Article II, "Virginia Statewide Fire Prevention Code," of Chapter 9 of the Roanoke County Code is hereby amended and re-enacted as follows: Sec. 9-16. Incorporation of statewide fire prevention code. Pursuant to the provisions of Section 27-98 of the Code of Virginia, 1950, as amended, Roanoke County shall enforce the Virginia Statewide Fire Prevention Code as written with amendments. This Statewide Fire Prevention Code"<'``:� was ado ted b .................................................. P y the State Board of Housing and Community Development r'M`t e. :€e:ivy::>::>darsf::::::>A :r:l:<.:.:.:::::: ::.::::;;;»::>«;:r;;:.:::.;;;r..:. and said Board promulgated certain regulations and procedures to'accomplish the adoption and enforcement of this Code. The Virginia Statewide Fire Prevention Code is incorporated herein by reference as fully as if set out at length herein. The regulation set forth herein shall be known as the Fire Prevention Code of the County of Roanoke and shall be referred to as such or as this code. Sec. 9-21. Amendments. The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to section 27-97 of the Code of Virginia in the following respects: (1) F-102.1. Enforcement officers Add the following at the end of the existing subsection F.102.1: The provision of the Virginia Statewide Fire Prevention Code and this code shall be enforced by the office of the fire marshall, also herein referred to as the fire marshal's office, the fire marshall, members of the fire marshal's 2 3 structure, or premises until such evidence has been properly processed. 2. This ordinance shall be effective from and after September 10, 1991. On motion of Supervisor Nickens to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. 7Lllen, Clerk Roanoke County Board of Supervisors cc: File Circuit Court C. O. Clemens, Judge, Circuit Court Kenneth Trabue, Judge, Circuit Court Court Elizabeth W. Stokes, Clerk Family Court Services Joseph M. Clark, II, Chief Judge Philip Trompeter, Judge, J&D Relations Court Peggy Gray, Clerk J&D Relations Court Intake Counsellor General District Court John L. Apostolou, Judge George Harris, Judge General District Court Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book Michael F. Kavanaugh, Sheriff 4 John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & zoning Kenneth L. Hogan, Chief Animal Control Officer Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Gardner W. Smith,, Director, General Services Stephen H. Carpenter, Director, Parks & Recreation Susan I. Hansey, Director, Procurement John D. Willey, Director, Real Estate Assessment Michael Lazzuri, Court Services 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1991 ORDINANCE 91091-8 FOR AUTHORIZATION TO ACQUIRE A SANITARY SEWER EASEMENT FROM H. M. AND LEARLEEN D. OBENCHAIN WHEREAS, a permanent sanitary sewer easement across a tract of land owned by H. M. Obenchain and Learleen D. Obenchain is required in connection with the Roanoke River Sewer Interceptor Phase III Project; and, WHEREAS, staff has negotiated with the property owners for the acquisition of said easement and the owners have declined any offer of consideration less than $2,000.00;`and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 27, 1991, and the second reading was held on September 10, 1991. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of a permanent sanitary sewer easement from H. M. and Learleen D. Obenchain, for a sum not to exceed $2,000.00, is hereby authorized and approved; and 2. That the consideration of $2000.00 shall be paid from the funds previously appropriated by the Board of Supervisors to the Utility Department budget for the Roanoke River Sewer Interceptor Phase III Project; and, 3. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: W-)e�� ;9-/. Mary H. A len, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Cliff Craig, Director, Utilities Paul Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1991 RESOLUTION 91091-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for September 10, 1991, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of Minutes - August 13, 1991 2. Approval of a 50/50 Raffle Permit for the Roanoke Moose Lodge 3. Acknowledgements from VDOT of additions, renumberings, discontinuances and abandonment from the Secondary System. 4. Approval of Raffle Permit for the Cave Spring Elementary School PTA. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson with Item 2 removed for a separate vote, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Item 2 on motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor McGraw A COPY TESTE: Mary H. lien, Clerk Roanoke County Board of Supervisors CC: File Arnold Covey, Director of Engineering & Inspections ACTION NO. A -91091-9.a ITEM NUMBER 7� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1991 AGENDA ITEM: Request for approval of a 50/50 Raffle Permit from the Roanoke Moose Lodge #284 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• The Roanoke Moose Lodge #284 has requested a permit to hold 50/50 raffles in Roanoke County on the following dates: September 28 and 29, 1991 October 5 and 6, 1991 October 12 and 13, 1991 October 19 and 20, 1991 October 26 and 27, 1991 November 2 and 3, 1991 This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION• It is recommended that the application of the Roanoke Moose Lodge #284 for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ------------------------------------------- ACTION VOTE Approved (x) Motion by: Bnh r,_ Tnhncnn Denied ( ) No Yes Abs tain Eddy x Received ( ) Referred Johnson x ( ) McGraw x To ( ) Nickens x Fife- Robers Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sec. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sec. of the Roanoke.County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) SD RAFFLE PERMIT BINGO GAMES Name of Organization Street Address 21? 3-3 / +-"W/119 Ole,�VIS__3 Mailing Address l�G 20y City, State, Zip Code cJ A `A 4/,/ Purpose and Type of Organization When was the organization founded? (69ft1q1 1 Roanoke County meeting place? .3.23 3 Has organization been in existence in Roanoke County_ for two con- tinuous years? YES ✓ NO Is the organization non-profit? YES / NO Indicate Federal Identification Number #-U��'?q Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: Zels 9• Vice-President.Zyi Z 1::/.t IA/ S Address: .�o �i,e�.� �/J X!✓% ,./ Address: .�!/7� Secretarv:,e�-Z Treasurer: &��elZA= Address: -I!d/G �j�,g,��,✓s C�%1FFk ,d Address A;",ee Member authorized to be responsible for Raffle or Bingo opera- tions: Name L L41,0,_ /t/" J - 7z"", ,a Home Address �/2 Phone -,.')'6 2- / S-1-3 Bus . Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to biee conducted.�� .v E K /`% CR CS ,�o D 33 t .4 Tib ►rJ %j ,q �'a L « y' 1J.2 J F3.� /� �%, i •4 5�/S RAFFLES: Date of Drawing -5;—=4 1t10TX_- Time of Drawing BINGO: Days of Week & Hours of Activity: Six svccr-ssivr' l�YExEu�S Sunday From To Tv Monday From To R V.2 9 Tuesday From To /ojS�6 Wednesday From To Thursday Froms To Friday From To Saturday From To - . o 2 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary, ij/,� i�� ,9,v ; L r� 9 i=.� .c .E-i-.�o:✓� � ,z i i3�3 � � .-� �✓ � •�a �,�. ,r7 � �"jSa e,15-gz i� sv,aluea r �,Frr- 7WAF 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sburces. related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raf f les?j �-5 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Binqo games and Raffles, and that such cords are subject to audit by the Commissioner of the Revenue? �16's 4. Does your organization understand. that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cHds required to be maintained for Bingo games or raffles? ,E -s 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issu-d? � 2S 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? `(CS 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? y eS 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? yes 9. Does your organization understand that a two percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? y e, 5 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? y p' 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? \)e5 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? y eS 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Yn 5 14. Has your organization attached a complete list of its member- ship to this application form? Ef) 15. Has your organization attached a copy of its bylaws to this application form? 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? \lf S If yes, state whether exemption is for real, personal property, or both and identify exempt property. ( Z- 0, aA r - 17. State the specific type and purpose of the organization. r r14 -L qaQ - rp n - j V ' 1 at-, -d-blC 18. Is this organization incorporated in Virginia? '(e5 If yes name and address of Registered Agent: 11,41 4LbPr t _Or-,Sk_� 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? fro (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? rco (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value I UO P j" oS_ ,tma,.'k4 WI; ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) C. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 26. Does vour organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. C. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: Name Title Home Address Subscribed and sworn before me, this Q3 FA>day of 19 � My commission expires: _ l Nl -1 _'� 1 19 otary Pub RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 8 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. 2- D to ommi sioner he Revenue The above application is not approved. Date Commissioner of the Revenue D A -91091-9.b ACTION NO. ITEM NUMBER -,,.7—.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1991 AGENDA ITEM: Acknowledgment of additions, renumberings to, discontinuance and abandonment from the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgement that the following additions and renumberings to and discontinuances and abandonment from the Secondary System by the Virginia Department of Transportation have been approved, effective August 19, 1991 and August 27, 1991. PROJECT 0639-080-143, C503 B628 ADDITIONS Project 639 - Sections 1 and 2 of new location 0.37 mi Project 891 - Section 4 of new connection 0.03 mi Project 893 - Section 5 of new connection 0.03 mi Finney Drive (Route 1043) 0.21 mi DISCONTINUANCES Route 639 - Sections 6 and 7 of old location 0.05 mi ABANDONMENT Route 639 - Section 8 of old location 0.06 mi RENUMBERINGS Route 891 - Section 3A of old Route 639 0.23 mi Route 893 - Section 3 of old Route 639 0.55 mi SUBMITTED BY: -j4V. Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator u ---------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Rnh r,_ Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) McGraw x To ( ) Nickens x Robers x cc: File Arnold Covey, Director, Engineering & Inspections 7H of VIRQINIA COMMONWEALL DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 -COMMISSIONER August 27, 1991 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requested in your resolution dated August 13, 1991, the following addition to the Secondary System of Roanoke County is hereby approved, effective August 26, 1991. ADDITION LENGTH RIVER RIDGE/MONTGOMERY VILLAGE - SECTION 3 Route 1043 (Finney Drive) - From Route 1061 to 0.21 mile South Route 1061 0.21 Mi Sincerely, D. Pethtel Commissioner TRANSPORTATION FOR THE 21 ST CENTURY COMMONWEALTH of VIRC ,71NIA RAY D. PETHTEL COMMISSIONER Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 August 21, 1991 Secondary System Additions, Discontinuances, Abandonment and Renumberings Roanoke County Project 0639-080-143, C503, B628 As requested in your resolution dated February 13, 1990, the following additions and renumberings to and discontinuances and abandonment from the Secondary System of Roanoke County are hereby approved, effective August 19, 1991. The discontinuances were approved by the Commonwealth Transportation Board at their meeting on August 15, 1991. ADDITIONS LENGTH Route 639 - Sections 1 and 2 of new location, Project 0639-080-143, C503, B628 0.37 Mi Route 891 - Section 4 of new connection, Project 0639-080-143, C503, B628 0.03 Mi Route 893 - Section 5 of new connection, Project 0639-080-143, C503, B628 0.02 Mi DISCONTINUANCES Route 639 - Sections 6 and 7 of old location, Project 0639-080-143, C503, B628 0.05 Mi ABANDONMENT Route 639 - Section 8 of old location, Project 0639-080-143, C503, B628 0.06 Mi RENUMBERINGS Route 891 - Section 3A of old Route 639, Project 0639-080-143, C503, B628 0.23 Mi Route 893 - Section 3 of old Route 639, Project 0639-080-143, C503, B628 0.55 Mi TRANSPORTATION FOR THE 21 ST CENTURY Board of Supervisors August 21, 1991 Page 2 Sincerely, oD.eethA 1 issioner ACTION NO. A -91091-9.c ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1991 AGENDA ITEM: Request for approval of a Raffle Permit from the Cave Spring Elementary PTA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• The Cave Spring Elementary PTA has requested a permit to hold a raffle on October 5, 1991 in Roanoke County. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION• It is recommended that the application of the Cave Spring Elementary PTA for a Raffle Permit be approved. SUBMITTED BY: maw- -7v - O LL&I � Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ------------------------------------------ ACTION VOTE Approved (x) Motion by: Bob L. Johnson Denied ( ) No Yes Abs Eddy x Received ( ) Johnson x Referred ( ) To ( ) McGraw x Nickens x Robers x cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sec. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES Name of Organization Street Address Mailing Addressi City, State, Zip Code_14Le9 I L/ A i° TA Purpose and Type of Organization When was the organization founded? % 2 1 Roanoke County meeting place? (�(�• _ 0 Has organization been in existence in Roanoke County for two con- tinuous years? YES NO Is the organization non-profit? YES_ NO Indicate Federal Identification Number # E= - % �' i� 1-7'30 Attach copy of IRS Tax Exemption letter. Officers of the Organization: i �etyice-President Address: 6&_^�rj, Vq c;,40 UA q0 12 Address: ' • • - _(Z C't Z Member authorized to be resoonsible for Raffle or Bingo opera- tions: Name tae-ffU 1'7e,nGE? rSon Home Address .3 d PhoneBus. Phone -f T A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing �1}-S q/ Time of Drawing /" Donf, BINGO: Days of Week & Hours of Activity: To Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From -gym To_Agafn _ 2 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. i 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization?. Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources- related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? 4ems 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? Ups 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? 9. Does your organization understand that a two percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? 16- 13. Does you organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? 5 14. Has your organization attached a, omplete list of its member- ship to this application form? 15. Has your organization attached a copy of its bylaws to this application form? ! 1 �iiF 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? '' If yes, state whether exemption is for rea , personAl property, or both and identify exempt property. 7L,d 17. State the specific ty a and urpose of the organization. r 18. Is this organization incorporated in Virginia? If yes yes name an addres of R gistered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? -21 (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description pA� 1111114 R Fair Market Value 3 1 oo 4� 300 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in 518.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: 305'9 5'9 �w �v"i- • (P�) , 1 ZQ�jG'�� T_^ P_Y` Snl� 1)4UA 4 Name Title Home Address Subscribed and sworn before me, this day of 19 My commission expires: 19 Notary Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 8 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this.calendar year. Date ommis ioner of e-Revbnue The above application is not approved. / Date Commissioner of the Revenue 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1991 RESOLUTION 91091-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Eddy to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. Allen, Clerk CC: File Roanoke County Board of Supervisors Executive Session