HomeMy WebLinkAbout11/19/1991 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 19, 1991
RESOLUTION 111991-1 OF THE ROANOKE COUNTY BOARD
OF SUPERVISORS OPPOSING THE DIVISION OF ROANOKE COUNTY
INTO TWO OR MORE CONGRESSIONAL DISTRICTS
WHEREAS, news reports indicate that the Virginia General
Assembly is considering one or more congressional redistricting
plans that would divide Roanoke County between the sixth and ninth
congressional districts; and
WHEREAS, the Roanoke County Board of Supervisors
believes that future relations with Congress will be enhanced and
strengthened if the entire county remains in one congressional
district; and
WHEREAS, dividing Roanoke County into two or more
congressional districts will create undue confusion among Roanoke
County citizens who have historically been part of the sixth
congressional district; and
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County that the strongest opposition be
stated to any redistricting plan that would divide Roanoke County
into two or more congressional districts; and
FURTHER, that copies of this resolution be transmitted
immediately by electronic means to all members of the Virginia
State Senate and House of Delegates who represent areas of Roanoke
County and to Congressman Jim Olin.
On motion of Supervisor Eddy to approve the resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Nickens, McGraw
NAYS: Supervisor Robers
A COPY TESTE:
%iLGth-cam � '
Mary H.'Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Roanoke Valley Legislators
Paul Mahoney, County Attorney
The Honorable L. Douglas Wilder, Governor
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 19, 1991
RESOLUTION 111991-1 OF THE ROANOKE COUNTY BOARD
OF SUPERVISORS OPPOSING THE DIVISION OF ROANOKE COUNTY
INTO TWO OR MORE CONGRESSIONAL DISTRICTS
WHEREAS, news reports indicate that the Virginia General
Assembly is considering one or more congressional redistricting
plans that would divide Roanoke County between the sixth and ninth
congressional districts; and
WHEREAS, the Roanoke County Board of Supervisors
believes that future relations with Congress will be enhanced and
strengthened if the entire county remains in one congressional
district; and
WHEREAS, dividing Roanoke County into two or more
congressional districts will create undue confusion among Roanoke
County citizens who have historically been part of the sixth
congressional district; and
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County that the strongest opposition be
stated to any redistricting plan that would divide Roanoke County
into two or more congressional districts; and
FURTHER, that copies of this resolution be transmitted
immediately by electronic means to all members of the Virginia
State Senate and House of Delegates who represent areas of Roanoke
County and to Congressman Jim Olin.
On motion of Supervisor Eddy to approve the resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Nickens, McGraw
NAYS: Supervisor Robers
A COPY TESTE:
Mary H."Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Roanoke Valley Legislators
Paul Mahoney, County Attorney
ACTION NO. A-111991-2
ITEM NUMBER -D —/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Request from Total Action Against Poverty for
additional funding for the Transitional Living
Center
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Total Action Against Poverty has requested time on the agenda to
update the Board on the Transitional Living Center.
Representatives also plan to make a request for additional funds
for the project.
During the 1991-92 budget process, the Board of Supervisors
approved a $15,000 contribution to the Center. Staff at TAP has
indicated that they will be making a request for additional funds
in the amount of $10,000 to help meet the required federal match
for the HUD Supportive Housing Demonstration Grant. Roanoke City
Council recently approved an additional $75,000 and TAP also plans
to ask the City of Salem for additional funds. TAP originally
asked for a deadline extension of November 15, 1991 to confirm that
matching funds would be available. The deadline has again been
extended to allow Roanoke County to take action on this request.
Attached is further information regarding the Transitional Living
Center.
FISCAL IMPACT:
$10,000 must be appropriated from the Unappropriated Balance or
Board Contingency Fund for this request.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors approve the $10,000
request for additional funds, and that the funds be allocated from
the Board Contingency Fund.
1
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved (X)
Motion
by: Richard W. Robers motion
No Yes Abs
Denied (
) to approve
$10,000 funding
from Eddy
x
Received (
) Board
Contingency Fund
Johnson
x
Referred (
)
McGraw
x
To (
)
Nickens
x
Robers
x
cc: File
Diane
Hyatt,
Director, Finance
Reta
Busher,
Director, Management
& Budget
Education
Employment
Health
Housing and
Homelessness
Neighborhoods
Economic
Development
Crime Prevention
Cabell Brand,
President
Georgia Meadows,
Vice President
Elizabeth Bowles,
Secretary
Lewis Peery,
Treasurer
Monty Plymale,
Assistant
Secretary/Treasurer
John Berry
Sarah Bostic
Pauline Brower
Betty Carpenter
Elmore Dennis
Ted Feinour
John Fishwick
Jeanne Goddard
Cleo Hardy
Zane Jones
A. C. Jordan
Hilda Larson
Laurence Levy
Betty Littleton
Gertrude Logan
Dorothy Mendenhall
A. W. Merrill
Rosa Miller -
Meredith L. Mills
Paul Moyer
Lewis Nelson
Larry Renfroe
Rev. James W. Reynolds
Malika Shakoor
Linda Scruggs
William Sparrow
Elizabeth Stokes
Florine Thornhill
W. D. Ward
Bernice Watson
Nancy Williams
Post Office Box 2868
Roanoke, Virginia
24001-2868
(703) 345-6781
Fax (703) 345-4461
October 17, 1991
Elmer Hodge
Roanoke County Administrator
3738 Brambleton Avenue SW
Roanoke, VA 24018-0798
Dear Elmer:
On behalf of the Board of Total Action Against Poverty, I am
respectfully requesting the emergency allocation of $10,000 for
the Transitional Living Center. We are truly grateful for the
consistent support demonstrated by Roanoke County for the TLC
since its opening three years ago.
Due to drastic decreases in local private charitable contributions
which, in past years, have helped us to meet the required match
for the HUD Supportive Housing Demonstration Grant, we are
$87,000 short of the matching funds required for the Program
Year which begins December 1, 1991. Our contract with HUD
requires us to confirm matching funds for PY 91-92 by
September 30, 1991. We have requested and received an
extension of this deadline until November 15, 1991.
It was the decision of the TAP Board to go back to each locality
to request additional emergency funding to make up the existing
shortfall. With the decade of federal funding cuts and the
problems we have had over the last few years, the agency is
simply not in the position to provide the funds. To do so would
seriously jeopardize other critical education, employment,
housing and health care services.
The Transitional Living Center has been a godsend to homeless
people, helping them to get on their feet. Over the last three
years, we have served more than 700 residents. Of the 274
residents served last year, 60% were assisted in obtaining income,
either through employment or eligibility for benefits, and one-
third of the residents who left the TLC were transitioned into
permanent housing.
Cabell will be appearing before the Board of Supervisors on
Monday afternoon with a presentation on the TLC and the request
for $10,000. Meeting the HUD match is imperative if the TLC is
to continue to provide critically needed services to the homeless
in our community. Roanoke County's financial support is crucial
if the match is to be met.
Sincerely,
Ted Edlich
Executive Director
cc: Members of Roanoke County Board of Supervisors
ACTION NO. A-111991-3
ITEM NUMBER D -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Request for funds for a traffic signal at the
intersection of Northside High School Road and
Peters Creek Road.
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY•
Current estimate for installation of this signal is $100,000.
The cost would be shared equally by Roanoke County, the City of
Roanoke, Virginia Department of Transportation and Kroger Food
Stores.
BACKGROUND:
For the past five years there has been an on-going effort to
have a traffic signal installed at the intersection of Northside
High School Road and Peters Creek Road. Concerns over the need for
this signal have been expressed by Kroger on behalf of its more
than 300 employees, the Northside High School and Jr. High School
Administrations and P.T.A.'s on behalf of their students, and by
the Roanoke County Chief of Police regarding the safety of officers
who come and go from the Roanoke County Public Safety Center.
A 1986 traffic study indicated that signal was warranted at
this location. There have been a number of collisions and near
misses since that time. However, despite that, and numerous
letters and petitions, no action has yet been taken.
Roanoke County Staff has worked with the City of Roanoke, VDOT
and Kroger to arrange a joint project. The other entities have
agreed to pay their share of the cost. The Roanoke County School
Administration has agreed to pay one-half the County portion. Once
the project is approved, it is expected to take six to nine months
before the signal would be installed.
FISCAL IMPACT•
The County's share from the Capital Fund Unappropriated
Balance is $12,500.
�-a
STAFF RECOMMENDATION:
Staff recommends that $12,500 be appropriated from the Capital
Fund Unappropriated Balance to allow this project to proceed.
Respectfully submitted,
N. (� - 1)A4VA,&
Donnie C. mye&s
Assistant Administrator
Approved (�
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
ACTION
Motion by: Bob L. Johnson
motion to approve $12,500
from Capital Fund
Approved by,
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy x
Johnson x
McGraw x
Nickens x
Robers x
Donnie C. Myers, Assistant Administrator
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Dr. Bayes Wilson, Superintendent, Schools
A-111991-4
ACTION #
ITEM NUMBER "-D' J
MEETING DATE: November 19, 1991
AGENDA ITEM: Acceptance of Additional Grant of $10,450 and
Appropriation to the School Federal Programs Fund
COUNTY ADMINISTRATOR'S COMMENTS: ,/�
LL -
SUMMARY OF INFORMATION:
Roanoke County Schools has been awarded an additional grant of
$10,450 under Chapter 1 of Title I, Elementary and Secondary
Education Act, for program improvement. These federal funds have
been made available to school divisions who wish to offer
remediation or special instruction and materials to assist
elementary school children who do not achieve to their expected
level. Roanoke County has identified a need for this type of
funding which will be used to provide training and retraining of
personnel, to develop appropriate curricula and innovative
strategies to enhance parental involvement, and to purchase
materials and equipment.
FISCAL IMPACT: None. 100 percent federally funded with no
county matching funds required. Revenue would be recorded to
reflect $10,450.00 in the School Federal Programs Fund for 1991-
92. Expenditures would also be recorded.
STAFF RECOMMENDATION: Staff recommends acceptance of the
additional grant totaling $10,450.00 and appropriation of said
amount to the School Federal Programs Fund.
"'� &�'� �k - 26,
eph 41. Kyle, Di ctor of Elmer C. Hodge
ederal Programs & esting County Administrator
ACTION VOTE
No Yes Abs
Approved (x ) Motion by: Harry C. NickensEddy x
Denied ( ) motion to approve _ Johnson
Received ( ) _ McGraw
Referred ( ) Nickens
To Robers
cc: File
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Dr. Bayes Wilson, Superintendent, Schools
�-3
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON OCTOBER 24, 1991 IN THE
BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM,
VIRGINIA.
RESOLUTION REQUESTING AN ADDITIONAL
APPROPRIATION TO THE SCHOOL FEDERAL
PROGRAMS FUND.
WHEREAS, application was made for federal program
improvement assistance funds under Chapter 1 of Title I of the
Elementary and Secondary Education Act to assist elementary
school children who do not achieve to their expected level, and
WHEREAS, $10,450 in additional funding has been
approved, 100 percent federally reimbursable, to provide training
and retraining of personnel, to develop appropriate curricula and
innovative strategies to enhance parental involvement, and to
purchase materials and equipment;
THEREFORE, BE IT RESOLVED that the County School Board
of Roanoke County on motion of Barbara B. Chewning and duly
seconded requests an additional appropriation of $10,450 to the
Chapter 1 account in the School Federal Programs Fund.
Adopted on the following recorded vote:
AYES: Paul G. Black, Maurice L. Mitchell, Charlsie S.
Pafford, Barbara B. Chewning, Frank E. Thomas
NAYS: None
TEST /
.mac-�-� , C l e r k
c: Mrs. Diane Hyatt, Director of Finance
MEETING DATE: November 19, 1991
AGENDA ITEM•
ACTION # A-111991-5
ITEM NUMBER T'
Acceptance of Award of $3,000.00 and Request for
Appropriation to the School Capital Improvements
Fund for Instructional Equipment
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
For the past several years the General Electric Elfun Society has
been very supportive of the school system by making substantial
financial awards for individual school projects. The Elfuns on
October 14, 1991 presented the school division a check for $3,000
to be applied toward the purchase of a Braille printer which can
be attached to a computer. The total cost of the printer is
$4,600; the remaining $1,600 will be expended from capital
improvements funds for instructional equipment. The printer will
be used by a blind Glenvar High student who is learning
keyboarding and, with the assistance of a laptop computer, will
be able to take notes, print them in Braille and use them as
study guides. The printer will also be used by the itinerant
vision teacher in preparing tests and other materials for the
Glenvar High student and a blind student at Bent Mountain
Elementary School.
FISCAL
Capital
fund the
IMPACT: Will require a $1,600 expenditure
Improvements Fund for Instructional Equipment
cost of the printer.
from the
to totally
STAFF RECOMMENDATION: Staff recommends acceptance of the
monetary award and appropriation of funds as requested.
C%,:.. I . "'n' 24-L- A�L
Eddie L. Kolb, Director Elmer C. Hodg
Pupil Personnel Services County Administrator
-----------------------------------------------------------------
ACTION
No
Approved ( x) Motion by: Harry C. Nickens Eddy
Denied ( ) motion to approve_ Johnson
Received ( ) _ McGraw
Referred ( ) Nickens
To Robers
cc: File
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Dr. Bayes Wilson, Superintendent, Schools
VOTE
Yes
x
Abs
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON OCTOBER 24, 1991 IN THE
BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM,
VIRGINIA.
RESOLUTION REQUESTING AN APPROPRIATION TO THE
SCHOOL CAPITAL IMPROVEMENTS FUND FOR
INSTRUCTIONAL EQUIPMENT.
WHEREAS, the General Electric Elfun Society has awarded
the Roanoke County School System $3,000.00 to be applied toward
the purchase of a Braille printer that attaches to a computer to
be used by and for blind students;
BE IT RESOLVED that the County School Board of Roanoke
County on motion of Maurice L. Mitchell and duly seconded
requests an appropriation of $3,000.00 to the School Capital
Improvements Fund for Instructional Equipment to assist with the
purchase of a Braille printer.
Adopted on the following recorded vote:
AYES: Paul G. Black, Maurice L. Mitchell, Charlsie S.
Pafford, Barbara B. Chewning, Frank E. Thomas
NAYS: None
TESTE:
Clerk
c: Mrs. Diane Hyatt, Director of Finance
ACTION NO. A-111991-6
ITEM NUMBER
—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Report on Audited Financial Statements for the Year
Ended June 30, 1991
COUNTY ADMINISTRATOR'S COMMENTS:
� 4k diL�o 'p
Z4� :�4
BACKGROUND: On August 27, 1991, staff presented the preliminary
financial figures for the year ended June 30, 1991. KPMG Peat
Marwick has now completed their independent audit of the County's
financial statements for the year. Earlier today the auditors met
with the audit committee to discuss the results of the financial
statements and the preliminary management letter comments. The
printed comprehensive annual financial report for the year ended
June 30, 1991 is currently being printed and will be distributed
around the first of December.
SUMMARY OF INFORMATION: On August 27, 1991, we reported that an
additional $680,000 would be available to add to the fund balance
as a result of actual expenditures being less than budget. During
the year end procedure, additional revenues were accrued and the
final amount available to add to fund balance is $791,332. In
addition, the school preliminary report showed $592,429 available
to the schools as a result of expenditures being less than budget.
This amount has remained unchanged.
Unless otherwise directed, the County money automatically reverts
to Unappropriated Fund Balance at year end. The School money
reverts to the School Bus Fund. The County School Board met on
October 10, 1991 and adopted a resolution for its year end surplus
as follows:
School Buses $ 350,000
Mason Cove Sewage System 40,000
Traffic Light at Northside High
School and Peters Creek Rd. 12,500
Other Capital Needs (Including Roofs) 189.929
Total $ 592,429
We are currently reviewing the County revenues for 1991-1992 to
date. Because of the sluggish economy we are monitoring the
projected budgets for personal property taxes, sales tax and real
estate tax. In addition, the State is notifying localities of
declines in State aid for education and state-wide sales tax. The
revenues will be reviewed in detail in January 1992. At this time
we would recommend caution. The Schools have volunteered to delay
the purchase of their school buses for a few months until we can
get a clearer picture of all the revenues.
STAFF RECOMMENDATION: Staff recommends allowing the $791,332 to
remain in the General Fund Unappropriated Balance for future budget
needs. Staff also recommends approving the School Board resolution
with the understanding that they will hold off on the purchase of
school buses until this year's revenues are certain.
Respectfully submitted, Approved by,
Z. Ajec6l
Diane D. HyattU Elmer C. Hodge
Director of Finance County Administrator
----------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x
Denied
Received
Referred
To
Motion by: Ha
motion to a to Eddy x
unappropriated balance and thatJohnson x
12,500 of the School Board McGraw x
surplus be allocated to Nickens x
Northside High School traffic
light Robers x
cc: File
Diane Hyatt, Director, Finance
Dr. Bayes Wilson, Superintendent, Schools
Reta Busher, Director, Management & Budget
2
COUNTY OF ROANOKE, VIRGINIA
UNDESIGNATED FUND BALANCES
Undesignated Fund Balance at June 30, 1986
Undesignated Fund Balance at June 30, 1987
Undesignated Fund Balance at June 30, 1988
Undesignated Fund Balance at June 30, 1989
Undesignated Fund Balance at June 30, 1990
Undesignated Fund Balance at June 30, 1991
Undesignated Fund Balance at November 19, 1991
3
:-5
$1,584,637
3.16%
$2,063,493
3.87%
$3,037,141
5.32%
$4,038,318
6.93%
$5,653,746
8.57%
$5,060,731
7.41%
$5,060,731 7.23%
�5
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COUNTY OF ROANOKE, VIRGINIA
GENERAL FUND UNAPPROPRIATED BALANCE
Audited Balance at July 1, 1990
7/1/90 Amount reimbursed by County Schools
9/25/90 Appropriation to Police Department
9/25/90 Rescinding Parks and Recreation User
Fees
11/13/90 Allied Signal
11/13/90 Read Mountain Fire Station
12/4/90 VDOT Matching Funds
12/4/90 Legal Fees for Dixie Caverns
12/4/90 Expansion of CORTRAN Service
12/18/90 Back Creek Fire and Rescue Station
Balance as of June 25, 1991
% of General"
Amount Fund ExpenditureE
$5,653,756
500,000
(200,000)
(85, 421)
(875,000)
(174,886)
(347,500)
(186,850)
(5,000)
(9,700)
$4,269,399 6.25%
Submitted by
Diane D. Hyatt
Director of Finance
Note: On December 18, 1990 the Board of Supervisors adopted a goal statemen-
to maintain the General Fund Unappropriated Balance at 6.25% of General Funs
expenditures ($68,310,395).
5
-2)_5
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON OCTOBER 10, 1991 IN THE
BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA
RESOLUTION REQUESTING ALLOCATION OF THE 1990-
91 YEAR-END BALANCE IN THE SCHOOL OPERATING
BUDGET.
WHEREAS, the audit of school operations for the fiscal
year ending June 30, 1991 indicates a balance of $592,429, and
WHEREAS, the Board of County Supervisors has by
resolution allowed the school board to retain the year-end
balance in the capital account for the purchase of school buses
with the latitude of applying some of the funds to other needs;
BE IT RESOLVED that the County School Board of Roanoke
County, on motion of Charlsie S. Pafford and duly seconded,
requests the Board of County Supervisors to retain $350,000 of
the year -in surplus in the bus fund; and to transfer $242,429 to
the capital fund to purchase land for a new sewage system for
Mason's Cove Elementary School (estimated at $40,000), to fund
the school board's portion of the cost for installing a traffic
light at the intersection of Peters Creek and Northside High
School roads (estimated at $12,500), and to reserve the balance
for other needs.
Adopted on the following recorded vote:
AYES: Maurice L. Mitchell, Charlsie S. Pafford,
Barbara B. Chewning, Frank E. Thomas
NAYS: None
ABSENT: Paul G. Black
TESTE:�
Clerk
c: Mrs. Diane Hyatt
6
ACTION NO. A-11119991-7
ITEM NUMBER ✓ —10
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Approval of Amendment to Employee Handbook -
Sick Leave Bank
COUNTY ADMINISTRATOR'S COMMENTS: O�
EXECUTIVESUMMARY•
A Sick Leave Bank Program for County employees is recommended
to provide a loan of sick leave benefits for eligible employees who
experience a serious illness or disability. The first 240 hours
(30 consecutive workings days) of illness or disability must be
covered by an employee's own accumulated leave or leave without
pay, prior to utilization of the Sick Leave Bank.
SUMMARY OF INFORMATION:
The establishment of a Sick Leave Bank program will provide
for a loan of sick leave in the event of a major or protracted
illness, after accumulated sick leave and annual leave balances
have been exhausted.
The establishment of the Sick Leave Bank program has been
reviewed by the Internal Support and Operations Team, the Strategic
Management Team and the Employee Advisory Committee. Prior to
finalizing this program, similar sick leave programs in other
municipalities were reviewed. The program recommended for adoption
is similar to the Roanoke County Schools Sick Leave Bank program.
A Sick Leave Bank program has operated successfully in the school
system since July 1, 1982.
A proposed amendment to the Roanoke County Employee Handbook
is included with this report as Attachment A. Included as
Attachment B is the proposed Sick Leave Bank policy referred to in
the County Employee Handbook amendment. The proposed amendment
will become effective on July 1, 1992, at the beginning of the new
fiscal year. This will provide adequate time for payroll
programming changes by the Department of Management Information
Systems, and for data entry, reporting, ordering of forms and
dissemination of information to employees (MIS request memo
attached).
NMI
STAFF RECOMMENDATION:
It is recommended that the Roanoke County Employee Handbook be
amended to incorporate the Sick Leave Bank program included as
Attachment A of this report.
Respectfully submitted,
D. Keith Cook
Director, Human Resources
Approved
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by,
/-� /at'�
Elmer C. Hodge
County Administrator
-----------------------------------------------------
ACTION VOTE
Motion by: Harry C_ NinkPns No Yes Ab
to apnrnvP as amended by Eddy
BoarW MPmhPrS Johnson
McGraw —_
Nickens x
Robers _x
cc: File
D. Keith Cook, Director, Human Resources
Z.�
D. PROCEDURES CONCERNING USE OF SICK LEAVE BANK BENEFIT
1. The employee must make application for this benefit - it
is not automatic.
2. The sick leave bank benefit may be used by an enrolled
employee for a major and protracted illness, the duration
of which requires the employee to utilize all of his/her
accumulated sick leave and annual leave. The benefit is
for the enrolled employee only; family illnesses are
excluded from coverage.
3. The first 240 hours (30 consecutive working days) of
illness or disability must be covered by the employee's
own accumulated leave or leave without pay.
4. A member of the bank shall not be permitted to use his or
her sick leave bank benefits until all his or her own
sick leave and annual leave is depleted. If compensation
is received by an employee as the result of an illness or
an injury covered under the County's worker's
compensation program, at no time shall the employee be
permitted to draw more salary income from worker's
compensation and the sick leave bank than the employee
normally would draw had the employee not been injured or
disabled. An employee who is presently disabled from
work who has received approval for disability retirement
benefits through the Virginia Retirement System or social
Security shall not be permitted his or her sick leave
bank benefit.
5. A physician's certificate is required before a sick leave
bank member can use his or her sick leave bank benefit.
This certificate is to be submitted to the Department of
Human Resources and must include the employee's name,
social security number, and occupation. The physician
Amended to must indicate: the nature of the illness or disability,
include that the employee is unable to perform any work because
secondary job of such illness or disability, the date the employee
ceased work, and approximately how long the employee will
be unable to return to work. A request for loan of days
from the sick leave bank, accompanied by the physician's
certificate, must be submitted to the Department of Human
Resources on forms provided by the Department of Human
Resources.
2
6. A maximum of 360 hours (45 working days) from the bank
may be utilized each fiscal year by any one member.
Participating members must return to work and must meet
the requirements of items 1,3,4 and 5 before again
becoming eligible to utilize sick leave bank benefits.
If the member suffers a relapse within 30 calendar days
due to the same illness or disability which necessitated
initial utilization of the bank, the member need not meet
another 30 -working -day elimination period.
7. Repayment Requirements
At the beginning of each fiscal year, following receipt
of the loan, the loan recipient shall donate a minimum of
24 hours of sick leave or annual leave to the sick leave
bank until the loan has been repaid in full. Upon
termination of employment, any balance due the sick leave
bank shall be repaid to the sick leave bank from the
balance of unused sick leave days. or annual leave
E. ADDITIONAL ASSESSMENTS
The members of a bank shall be assessed annually an additional
8 hours of sick leave when that bank is reduced to 800 hours
(100 days).
Notification of such assessment shall be sent to each member
at the time it is determined to be necessary, and the
assessment shall be made unless the participant chooses to
cease membership in the bank. A member not wishing the
assessment may terminate membership in the bank by notifying
the Department of Human Resources, in writing, within 30
calendar days from the date of the notice. A member who has
no sick leave to contribute at the time of assessment shall be
assessed these 8 hours from the first sick leave subsequently
accumulated.
F. TERMINATION OF EMPLOYMENT
Upon termination of employment or withdrawal of membership
from the bank, a participating employee shall not be permitted
to withdraw his or her contributed hours.
Final determination of utilization of the sick leave bank will be
at the discretion of the Znternw1-$upport-and-9peraticns-Peas after
review of the request by the Director of Human Resources.
discretion of County Administrator
10/15/91
SICK LEAVE BANK
A. GENERAL
Attachment B
A sick leave bank for Roanoke County employees shall be
maintained. The donation of sick leave will not adversely
affect the Attendance Award Program.
B. MEMBERSHIP
Membership shall be voluntary on the part of the employees.
C. ENROLLMENT
All full time regular employees who have completed their first
six months of original employment or re-employment are
considered as eligible employees for this program. An
eligible employee may enroll by donating 16 hours of his or
her accumulated sick leave or annual leave to the bank. In
addition, as annual leave credits accumulated may not exceed
240 hours (thirty days) at the end of any fiscal year (June
30), any eligible employee may donate any excess hours over
the 240 hour annual leave maximum to the sick leave bank at
the end of the fiscal year. Accumulated sick leave or annual
leave contributed to the bank must have been earned while in
the employment of the County of Roanoke. Enrollment may be
accomplished by forwarding a completed Sick Leave Bank
Application Form to the Department of Human Resources on forms
provided by the Department of Human Resources.
The periods of enrollment shall be as follows:
1. An eligible employee may enroll at the time of completion
of their first six months of original employment or re-
employment.
2. An eligible employee who does not enroll when first
eligible (under item 1 above) may do so between any
subsequent June 1 to June 30 period by making application
on forms provided by the Department of Human Resources.
Such an employee must be enrolled in the plan for six
months prior to becoming eligible to utilize the benefits
of the sick leave bank. The six-month qualification
period must expire before the eligibility period
commences for benefits relating to a particular illness
or disability.
1
M E M O R A N D U M
TO: DIANE HYATT COPIES: INTERNAL SERVICES TEAM
VICKI BENNINGER
FROM: DIANA C WILSON
DATE: September 6, 1991
SUBJECT: IMPLEMENTATION OF SICK LEAVE BANK FOR COUNTY EMPLOYEES
I WANT TO REQUEST THAT THE SICK LEAVE BANK BE IMPLEMENTED WITH THE
NEW FISCAL YEAR. THE FIRST OPEN ENROLLMENT WILL BE FROM JUNE 1,
1992 - JUNE 30, 1992. THIS FOLLOWS THE POLICY FOR THE YEARLY
ENROLLMENT PERIOD. THIS WILL GIVE MY DEPARTMENT ADEQUATE TIME FOR
ANALYSIS AND PROGRAMMING IN ORDER TO HAVE THE PROJECT COMPLETED IN
TIME FOR DATA ENTRY, REPORTING, ETC. THIS MAY ALSO ALLOW ENOUGH
TIME FOR HUMAN RESOURCES AND/OR PAYROLL TO PLAN FOR THE ADDITIONAL
FORMS, WORK, ETC. THAT MAY BE NEEDED.
IF YOU HAVE ANY QUESTIONS OR CONCERNS, PLEASE CALL ME AT 561-8004.
Attachment A
AMENDMENT TO ROANOKE COUNTY EMPLOYEE HANDBOOK
CHAPTER I%
B. Sick Leave
S. Sick Leave Bank
A Sick Leave Bank is available for eligible employees on a
voluntary basis. This program provides for a loan of sick
leave in the event of a major or protracted illness, after all
accumulated sick leave and annual leave balances have been
exhausted. This program will become effective July 1, 1992.
For further information refer to the Sick Leave Bank Policy on
file in the Department of Human Resources.
Amendment #91-05
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, NOVEMBER 19, 1991
RESOLUTION 111991-8 PURSUANT TO TITLE 25 AND SECTION
15.1-238 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED),
AUTHORIZING THE ACQUISITION OF A 2.030 -ACRE PARCEL OF
LAND FROM JOSEPH H. DAVIS AND SUZANNE K. WIDNEY FOR THE
SPRING HOLLOW RESERVOIR PROJECT BY EMINENT DOMAIN
PROCEEDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Spring Hollow Reservoir Project, including the
construction of a water supply system, pump station, and reservoir,
has been approved to provide a source of water for the citizens of
Roanoke County.
2. That the project is necessary for the general health,
safety and welfare of the public, and specifically will provide a
long-term water source in Roanoke County.
3. That acquisition of a certain parcel of land, consisting
of 2.030 acres, is necessary for construction of the major access
road to the reservoir and the pump station.
4. That the parcel of land required for this phase of the
project is owned by Joseph H. Davis and Suzanne K. Widney and is
more particularly described as follows:
All that certain parcel of land, together with any
improvements thereon, rights incident thereto, and
appurtenances thereunto belonging, situate in the Catawba
Magisterial District of Roanoke County, Virginia, shown
and designated as 112.030 ACRES -- D.B. 1035, PG. 474"
upon the plat, dated 14 November 1991, made by Lumsden
Associates, P.C., attached hereto as Exhibit A. This
being all of the same real estate conveyed unto Joseph
H. Davis and Suzanne K. Davis, now Suzanne K. Widney, by
deed dated February 4, 1976, from Margaret M. Kelly, of
record in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in Deed Book 1035, Page 474.
The above-described parcel is designated on the Roanoke
County Land Records as Tax Map No. 73.00-1-7.
5. That the fair market value of the property is $4,800.00,
which is hereby offered to the property owners for purchase of fee
simple, marketable title to the subject parcel by the Board of
Supervisors of Roanoke County, Virginia.
6. That it is immediately necessary for the County to enter
upon and take possession of such property and commence construction
of said water supply system, pump station and reservoir and any
other appurtenances to the water supply system in order to more
adequately serve the needs of the citizens of Roanoke County and
to institute and conduct appropriate condemnation proceedings as
to the above-described property as provided by law.
7. That a certified copy of this resolution, to be sent by
certified mail to Joseph H. Davis and Suzanne K. Widney, on or
before November 22, 1991, shall constitute notice to said property
owners of the offer to purchase as set forth above and the intent
to enter upon and take possession of said property to commence
construction, as provided for in Section 15.1-238 of the Code of
Virginia, 1950 (as amended).
7. That pursuant to the provisions of Title 25 and Section
15.1-238 of the Code of Virginia, 1950 (as amended), the Board does
hereby invoke all and singular the rights, privileges, and
provisions as to the vesting of powers in the County under the
Virginia General Condemnation Act (§25-46.1, et seg., of the Code
of Virginia, 1950, (as amended), and Section 15.1-238, all as made
and provided by law.
8. That the County Administrator and the County Attorney are
hereby authorized to execute such documents and take such actions
as may be necessary to accomplish this acquisition through eminent
domain proceedings, or otherwise.
On motion of Supervisor McGraw to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Robers, Johnson, Nickens, McGraw
NAYS: Supervisor Eddy
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
John Hubbard, Assistant County Administrator
Paul Mahoney, County Attorney
John Willey, Director, Real Estate Assessment
Diane Hyatt, Director, Finance
Joseph H. Davis and Suzanne K. Widney - Certified Copy
ACTION # A-111991-9
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Request to Amend Engineering Services Agreement with
Hayes, Seay, Mattern and Mattern for Spring Hollow
Construction Management
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
In October of 1984, the County entered into an agreement of
engineering services for Spring Hollow Reservoir. Those services
included design and construction management. The agreement
identified a completion date of August 1988 (3.6 years).
With the delays in permitting and financing approvals, the
project will now be completed in May of 1994.
Along with cost increases of the delay, inspection services
have increased with the RCC method of construction. The RCC method
requires additional quality control measures that add to the work
effort.
SUMMARY OF INFORMATION:
The staff has negotiated a new fee that reflects the cost
increases of personnel and overhead during the 6 -year delay and the
additional quality control and inspection work required with the
RCC dam.
A negotiated "cost not to exceed" fee of $1,800,000 has been
agreed upon by staff and Hayes, Seay, Mattern and Mattern. This
fee will include all work required by HSMM, their subcontractors,
and all testing services during the construction phase of the
project. Costs will be monitored by staff to help control actual
costs. Payments will be made only for work performed up to the
"not to exceed" amount.
�I
FISCAL IMPACT•
Funds are available from Bond proceeds.
STAFF RECOMMENDATION:
The staff recommends that the Board authorize the County
Administrator to execute the necessary amendment to the Engineering
Services Agreement with Hayes, Seay, Mattern and Mattern.
SUBMITTED BY:
APPROVED:
,yam
ohn h ubbard, P.k'. Elmer C. Hodge
Assista County Administrator County Administrator
------- ---------------------------------------------------------
ACTION VOTE
Approved ( x) Motion by: Harry C. Nickens No Yes Abs
Denied ( ) motion to approve Eddy x
Received ( ) Johnson x
Referred McGraw x
to Nickens x
Robers x
cc: File
John Hubbard, Assistant County Administrator
ACTION NO. A-111991-10
ITEM NUMBER F
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Approval of Revised Capital Improvement Program:
Review Process and Calendar of Events
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Capital Improvement Program: FY 1992-1996 was the first five
year CIP approved by the Board of Supervisors since FY 1986-1987.
Each year, it is the County's intention to reevaluate and update
the CIP, extending the useful life of the County's capital planning
into the future. The CIP is prepared by the Department of
Management and Budget in conjunction with the Department of
Planning and Zoning. Its implementation rests with the Board of
Supervisors through its adoption of the CIP and incorporation of
projects annually in the County's capital budget. Thus, an item's
inclusion in the CIP does not necessarily indicate a funding
commitment by the governing body.
With the development of the "team approach" to decision making,
staff submitted the CIP process to the Facilities Management Team
for review. Based upon the Team's evaluation of the criteria and
process used in FY 1991-1992 and based upon a survey of nine other
Virginia counties, the Facilities Management Team prepared for
Board approval, a report of their recommended changes to the CIP
process. The survey of other Virginia counties is attached for
your review.
Staff believes these recommendations will better structure the CIP
review process, and will provide the necessary guidance for those
County Departments that submit CIP projects.
SUMMARY OF INFORMATION:
The Facilities Management Team CIP recommendations are as follows:
--D-3
1. A ten member CIP Review Committee would be established to
review and rank all CIP projects submitted by the department
directors. It is proposed that the Review Committee would be
comprised of the Directors of Budget and Planning, a
representative of each of the five "Teams", an Assistant
County Administrator, a School Board Representative, and an
Employee Advisory Committee member. The Departments of
Planning and Budget would provide staff support for the
Committee.
The Facilities Management Team believes that the Review
Committee approach is in keeping with the new organizational
structure and will increase representation, ownership and
support in the CIP process.
2. The CIP period should remain at five years.
The five-year time horizon seems to be typical among the
jurisdictions surveyed.
3. The definition of a "capital project" for inclusion in the CIP
would change from $50,000 and a seven year life, to $25,000 and
a seven year life.
The Team interpret's this definition to mean that no grouping
of similar projects would be allowed to meet the $25,000
minimum. Each project must be evaluated individually based
upon its own merits. The CIP Review Committee would evaluate
the possibility of grouping similar projects on a case-by-case
basis.
Also, capital projects submitted for inclusion in the CIP would
not be submitted in the departmental operating budget. Only
capital projects valued at less than $25,000 would be funded
within target. CIP projects would be approved as a package and
funded through the Capital Fund for monitoring purposes.
4. Repair and maintenance items and vehicle replacements would
continue to be eligible for inclusion in the CIP.
It was the consensus of the Facilities Management Team that
routine maintenance and repair items should not normally be
funded through a CIP. However, given the magnitude of the
County's maintenance and repair needs, the Team believed that,
for now, the CIP is the only feasible way of setting priorities
for, and the funding of these needed improvements.
It was also the consensus of the Team that a vehicle
replacement policy should be developed in the future. However,
because of the economic downturn and the County's current
2
3 -5
inability to fund a vehicle replacement account, vehicle
replacements over $25,000 in value should continue to be
included in the CIP process.
5. New CIP projects must be submitted for funding no earlier than
the third year of the CIP. Ezceptions would be allowed for
emergencies.
In FY 1991-1992, projects were submitted for funding in any of
the five CIP years. Requiring that projects be submitted no
earlier than the third year forces departments to think long-
range when evaluating their capital needs. The survey of other
Virginia localities indicated that approximately one-half of
those surveyed had similar requirements.
6. That a two-tier ranking system be utilised to evaluate eligible
CIP projects. The first ranking would use a qualitative
approach (urgent, essential, necessary, etc.). These
definitions can be found on page 6 of this report. The second
ranking would be numerical or quantitative and would prioritise
the projects as first, second, third, etc. under each of the
qualitative headings based on its numerical scoring.
All but one of the localities surveyed, currently uses the
qualitative approach. One locality is considering a change to
a quantitative method, but has not yet done so.
If the two-tiered ranking system is approved, the quantitative
ranking methodology would need to be developed by the
Facilities Management Team and reviewed by the Planning
Commission. Staff would anticipate bringing the proposed
methodology to the Board for approval within 45 days.
7. Recommend that the Board approve the attached CIP calendar for
FY 1992-1993.
This proposed calendar of events corresponds to the Budget
calendar so that capital funding decisions can be made in
conjunction with the normal budget process.
FISCAL IMPACT•
None.
STAFF RECOMMENDATION:
Staff recommends the adoption of the revised CIP process and
proposed calendar of events as prepared by the Facilities
Management Team.
3
Respectfully submitted,
Reta R. Busher
Director, Management
and Budget
1.11
- jz:
Ter ance L. Harringtoiy
Director, Planning aad Zoning
Approved ( x )
Denied ( )
Received ( )
Referred ( )
To
Approved by,
�� L��lk
Elmer C. Dodge
County Administrator
ACTION
Motion by: Harry C. Nickens
motion to approve
------------
VOTE
No Yes Abs
Eddy x
Johnson x
McGraw x
Nickens x
Robers x
cc: File
Reta Busher, Director, Management & Budget
Terrance Harrington, Director, Planning & Zoning
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CAPITAL IMPROVEMENT PROGRAM
DEFINITION OF RANKINGS
FY 1992-93
Urgent Projects (U)
Projects that cannot reasonably be postponed; projects that would remedy a
condition dangerous to public health, welfare, or safety; projects required to
maintain a critically needed departmental program; projects needed to meet an
emergency situation.
Essential Projects (E)
Projects required to complete or make fully usable a major public improvement;
projects required to maintain a minimum standard as part of a continuing
departmental program; projects for which outside funds for over 65 percent of the
costs are available for only a limited period.
Necessary Projects (N)
Projects that should be carried out within a few years to meet clearly
demonstrated anticipated needs; projects designated for replacement of
unsatisfactory or obsolete facilities; projects designated for remodeling for
continued use.
Desirable Projects (D)
Adequately planned projects needed for the expansion of current departmental
programs; projects designed to initiate new programs that are considered proper
for a progressive community in competition with other communities; projects for
the conversion of existing facilities to other uses.
Acceptable Projects (A)
Adequately planned projects that could be used for ideal operations, but that can
be postponed without detriment to present operations if budget reductions are
necessary.
Deferrable Projects (DEF)
Projects that are definitely recommended for postponement or elimination from
immediate consideration in the current capital program since they are questionable
in terms of overall needs, adequate planning, or proper timing.
2
11/19/91
COUNTY OF ROANOKE
PROPOSED CALENDAR OF EVENTS
FY1993-1997 CAPITAL IMPROVEMENT PROGRAM
FY1992-93
Date Activity
November 19, 1991 Present proposed CIP Process to Board
of Supervisors.
November 29, 1991
January 6, 1992
January, 1992
February, 1992
March, 1992
April, 1992
Distribute CIP forms and instructions
to Department Directors and
Constitutional Officers.
CIP Project Request Forms submitted
to Department of Management and
Budget.
Board of Supervisors to set CIP
priorities for FY1992-93.
CIP Review Committee (Taskforce,
Team) to review CIP Project Requests
for accuracy, completeness and rank.
Present draft CIP to Planning
Commission and Board of Supervisors.
Planning Commission and Board of
Supervisors to hold Public Hearings
on CIP.
May, 1992 Adopt CIP for FY1993-FY1997.
7
A-111991-11
Action Number
Item Number -D-16
AT A REGULAR MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS HELD AT
THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
SUBJECT: Parking Needs at Roanoke County Courthouse and Jail
COUNTY ADMINISTRATOR'S COMMENTS:
C�<✓,L./�vrt,cy .� �' �-�s-'1 �Gal�-G✓ �(�{ RC1-1�.�( C-�--�
1
BACKGROUND: Since construction of the County Jail and the Courthouse in
the same block of East Main Street in Salem, the lack of parking space has
been a problem, for employees and for those with business to transact in
those buildings. The few spaces at the rear of the Jail are reserved for
various court officers and judges. To the east, around the small office
building occupied by Sheriff Kavanaugh, there is only very limited space
that can be used for parking.
Until recently, most of the overflow parking was accommodated on
paved areas surrounding a Getty Mart and a vacant restaurant on the north
side of Main Street, across Thompson Memorial Drive from the County
property. The Getty Mart owners have now purchased the vacant restaurant,
which will be razed to allow expansion of the Getty Mart and which will
eliminate the extra parking space.
William Watts is the owner of a 0.68 -acre tract bounded by East Main
Street, Craig Avenue, Clay Street, and the Getty Mart property (see plat
attached). He is not willing to sell the land, but he will give the
County first option on leasing his lot, which could be used for parking.
If Roanoke County does not lease it, he will lease to Allright Parking.
There is no other parking space of adequate size within reasonable
walking distance of these County facilities.
SUMMARY OF INFORMATION: The need for parking space for the Sheriff's
Office and the Courthouse/Jail complex is very real. In addition to
parking for employees, space to park is needed for the citizens,
prisoners' families, lawyers, witnesses, jurors, etc. who must visit these
buildings and for the State Troopers, County Police, and other law
enforcement officers who must appear in court. The employees in these
facilities feel that they are entitled to free parking because no other
group of County employees must pay to park.
RECOMMENDATION: Preliminary negotiations with Mr. Watts indicate he would
lease his lot to the County for around $735 a month, or $8,820 annually.
Since July, 1990, the County's General District and Circuit Courts have
-2- -D-10
been collecting a $2 fee on each of their criminal and traffic cases,
which money is to be used solely for construction, renovation, or
maintenance of courthouse or jail and court -related facilities, as
provided in §14.1-133.2 of the Code of Virginia, as amended. As governing
body, the Supervisors approve disbursement of these funds. Annual revenue
from this source has been around $24,800. I believe that lease of the
Watts property in order to provide parking for the Courthouse/Jail complex
could be considered "maintenance of a court -related facility" and would
be a proper expenditure of this reserve fund.
I recommend that the County Administrator be directed to proceed with
negotiations for a long-term lease with Mr. Watts, at a cost not to exceed
the figure mentioned herein, and that the County Attorney be directed to
prepare the ordinance required in order for the County to enter into such
lease.
FISCAL IMPACT: The lease and upkeep of this parking lot will become an
annual financial obligation which, it is anticipated, can be met from
revenues generated by the special fee collected by the County's General
District and Circuit Courts. An appropriation resolution will be prepared
for your consideration along with the ordinance authorizing a lease
agreement.
Respectfully submitted,
�4 i?
16-,4
Elmer C. Hodg
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred
to
cc;
A C T I O N V O T E
Motion by:
Bob L. Johnson motion to
approve
File Qa,-J ry ""I
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Sheriff Kavanaugh
Elizabeth Stokes, Clerk, Circuit Court
Theresa Childress, Clerk, General District
Peggy Gray, Clerk, Family Court
G. 0. Clemens, Chief Judge, Circuit Court
Edward S. Kidd, Jr., Chief Judge, General
Joseph M. Clarke, II, Chief Judge, Family
Yes No Abs
McGraw x
Nickens x
Eddy x
Johnson x
Robers x
Court
District Court
Court
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E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 19, 1991
ORDINANCE 111991-12 AMENDING THE ROANOKE COUNTY
CODE BY THE ADDITION OF ARTICLE VIII. "FIRE AND
SECURITY ALARMS" TO CHAPTER 16 "POLICE" TO
REGULATE THE USE AND OPERATION OF SECURITY AND
FIRE ALARM SYSTEMS
WHEREAS, the improper operation of fire and security
alarms by property owners, and the occasional unlawful activation
of such alarms, within the County of Roanoke threatens the safety
and health of the citizens of this county through unnecessary
responses by police and fire units as well as causing unnecessary
expense to the public and inconvenience to the neighbors of such
alarms; and
WHEREAS, the first reading on this ordinance occurred on
October 8, 1991; and the second reading and public hearing occurred
on November 19, 1991.
BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke, Virginia, as follows:
1. That a new Article VIII, "Fire and Security Alarms" of
Chapter 16, "POLICE" of the Roanoke County Code is adopted and
enacted as follows:
ARTICLE VIII. FIRE AND SECURITY ALARMS
Sec 16-20. Purpose
The purpose of this article is to regulate the use and
operation of security and fire alarm systems in premises to which
the police department or fire and rescue service are expected to
respond in order to reduce the number of false alarms and protect
1
the health, safety and welfare of the residents of the county.
Sec 16-21. Definitions
For purposes of this article, the following words and phrases
shall have the meanings ascribed to them by this section:
a. Alarm
Any device which, when actuated by the occurrence of a
criminal act or fire risk requiring police, fire or
rescue response, transmits a signal to a central alarm
system, a third party or directly to the Public Safety
Center or produces an audible or visible signal designed
to notify persons within audible or visual range of the
signal.
b. Alarm Board
The facility located in the communications section of the
Public Safety Center which is designed to receive direct
signals from Alarm Systems authorized to be connected
thereto.
C. Alarm Company
Any Person legally authorized to transact business within
the Commonwealth of Virginia and currently maintaining
either a Virginia contractor's license or a local
business license to engage in the business of
installation, maintenance, alteration, servicing or
monitoring alarm systems.
d. Automatic Dialing Device
A device installed, operational and which is
2
interconnected to a telephone line programmed to send a
recorded message, code or signal from a protected
premises to a telephone number assigned to the Public
Safety Center. This term shall include a "telephone
dialer" or a "tape dialer" or any other similar device
or equipment.
e. False Alarm
Any security or fire alarm signal, communicated directly
or indirectly to the Public Safety Center which is not
in response to actual or threatened criminal activity or
fire risk requiring immediate police, fire, or rescue
response. False Alarms include negligently or
accidentally activated signals; signals which are the
result of faulty, malfunctioning, or improperly installed
or maintained equipment; signals which are purposely
activated to summon the police department or fire and
rescue service in non -emergency situations; and signals
for which the actual cause is not determined. False
Alarms shall not include signals activated by unusually
severe weather conditions or other causes which are
identified and determined by the Chief of Police or
designee to be beyond the control of the User
f. High Hazard Premises
A facility requiring urgent attention to which the
police, fire or rescue department is expected to respond
for the protection of multiple persons as designated by
3
the Chief of Police or the Chief of Fire and Rescue
including but not limited to nursing homes, hospitals and
homes for the elderly. Such facilities shall include
those structures meeting the requirements for
institutional occupation under the Roanoke County
Building Code.
g. Person
Any individual, firm, partnership, association, company,
corporation, organization or other legal entity.
h. Protected Premises
The premises upon which a Security or Fire Alarm System
has been placed for the purpose of detecting a hazard.
i. Public Safety Center
The Roanoke County Public Safety Center including the E-
911 Center and the dispatch communications center or
their successors in title.
j. Security or Fire Alarm System/Alarm System
Any assembly of equipment or device designated to detect
and signal the unauthorized intrusion into a premises or
to signal an attempted burglary, robbery, other criminal
activity, or fire at the protected premises, to which the
police department or fire and rescue service are expected
to respond. Such term, however, shall not include
security alarm systems maintained by governmental
agencies.
k. User
H
Any Person using a Security or Fire Alarm System or
having an insurable interest in any premises upon which
is located such a system, regardless of whether the
Person owns the Security or Fire Alarm System or the
premises on which it is located.
Sec 16-22. False Alarms - Prohibited
a. It shall be unlawful for any Person to knowingly and
without just cause to activate a Security or Fire Alarm System to
summon the police department or fire and rescue service in
situations where there is no actual or threatened criminal or fire
risk requiring immediate police, fire or rescue response.
b. Violation of this section shall constitute a Class 1
Misdemeanor, punishable by a fine of up to Two Thousand Five
Hundred Dollars ($2,500.00) or not more than twelve (12) months
in jail, or both.
Sec 16-23. Alarm - Deactivation
The police officer or fire and rescue official responding to
a False Alarm shall have the authority to deactivate said
Alarm System without liability when it is disturbing the peace and
quiet of the community, if the User fails to deactivate the Alarm
System within a reasonable time. A reasonable time for purposes of
this section shall be 30 minutes from the time that substantial
efforts are first made to contact the User.
Sec 16-24. New Alarm Connections
a. The County of Roanoke shall only maintain alarm
monitoring capability for those premises that are deemed to be a
9
High Hazard Premises. Such decision to issue permits for these
Alarm Systems shall require the approval of the Chief of Police and
Chief of Fire & Rescue of Roanoke County.
b. New Users may connect, maintain and operate Security or
Fire Alarm Systems that have their point of termination in the
Public Safety Center only upon satisfaction of the following
conditions:
1. Completion upon an annual basis of an application
form to be provided by the Chief of Police, or if
a fire alarm, the Chief of Fire & Rescue, containing
the following information:
(a). name and address of the protected premises;
(b). name, address, telephone number or other
locations whereby the person(s) maintaining
the alarm can be located;
(c). name, address, telephone number or other means
of locating a minimum of two persons who can
be contacted on a 24 hour -a -day basis in case
of alarm or malfunction.
(d). any additional relevant information requested
by the Chief of Police or Chief of Fire &
Rescue of Roanoke County;
(e) . execution of a release of liability by the User
or by an officer or authorized agent of the
User.
Any material misstatement of fact made by any applicant
shall be sufficient cause for refusal to issue a permit
or to revoke any permit previously issued.
2. Installation by an Alarm Company or licensed
electrician maintaining a valid business license
within the Commonwealth of Virginia with the cost
to be paid by the User.
3. Monthly inspection and testing of the Alarm System
by the User and reporting, by the 10th day of the
next month, of the results of said inspections to
the Chief of Police , or, if for a fire alarm, to
the Chief of Fire & Rescue, on forms to be provided
by said departments.
4. Implementation of a continuous training program for
appropriate employees and others, who may have
occasion to activate the Alarm System, regarding
the use and operation of such Alarm System, which
includes instruction on the setting, activation and
resetting of the Alarm.
C. Roanoke County assumes no liability for any omission or
commission resulting from the Security or Fire Alarm System
terminating in the Alarm Boards in the Public Safety Center.
d. No alarm permit issued under this Article can be
transferred to another person. A permit holder shall inform the
Chief of Police of any change that materially alters any
information listed on the permit application within five business
days of such occurrence.
7
Sec 16-25. Deactivation of Existing Alarms - Prohibited Alarms
a. Any User which has its Alarm System connected to the
Public Safety Center on the effective date of this ordinance shall,
30 days after receipt of written communication from the Chief of
Police, disconnect any alarm terminating therein. Failure to
disconnect will result in said alarm being disconnected by the
County without liability, at the owners expense.
b. After the effective date of this ordinance, it shall be
unlawful for any person to install, operate or maintain an
Automatic Dialing Device or service which is programmed to transmit
a prerecorded message or code signal directly from a residence,
premises or dwelling to any telephone number assigned to the Public
Safety Center, Police, or Fire and Rescue Departments, or to
install, operate or maintain an Automatic Dialing Device or other
Security or Fire Alarm System in violation of the provision of this
ordinance.
C. Alarms may be connected to an Alarm Board located in the
Public Safety Center only with the express written approval of the
Chief of Police and the Chief of Fire & Rescue of Roanoke County.
d. Nothing contained herein will prohibit any Person or User
from installing an Alarm System which terminates with a commercial
or other alarm monitoring and answering service.
e. A User of a local Alarm shall adjust the mechanism of any
Alarm or cause such mechanism to be adjusted so that an alarm
signal shall not sound for longer than 30 minutes after being
activated.
8
f. After the effective date of this ordinance, no Alarm
System shall be installed in any premises within this county which
does not have an independent source of power capable of providing
an uninterrupted power supply to such alarm in conformity with thee
manufactures specifications for that installation. In the absence
of any such manufactures specification, the Alarm System shall
provide a minimum of eight hours of independent power supply.
Sec 16-26. False Alarm Fees
a. Users shall be allowed four false alarms, without fees,
in any calendar year. For each false alarm beyond the four
permitted by this section, there will be fees levied against the
User, except as follows:
1. No fee shall be charged for a false alarm if, prior to
dispatch of vehicles or personnel of the police department to
the scene of the alarm, the Public Safety Center is notified
by the User or an authorized employee or agent of said User.
2. No fee shall be charged for a False Alarm when the User
demonstrates to the satisfaction of the Chief of Police, or
designee, that said false alarm was generated by adverse
weather conditions, or electrical or telephonic power failures
or other causes which are identified and determined by the
Chief of Police or designee to be beyond the control of the
User.
(i) All fire False Alarms shall come under the
jurisdiction of the Roanoke County Fire Marshall in
accordance with the Fire Prevention Code of the County
0
of Roanoke as set forth in Article II of Chapter 9 of the
Roanoke County Code.
b. If within any calendar year, there is a dispatch of
vehicles or personnel of the police department in response to more
than four false alarms per premises, fees shall be assessed against
the User for all subsequent dispatches in accordance with the
following schedule:
1. Fifth Dispatch $ 25.00
2. Sixth Dispatch $ 50.00
3. Seventh Dispatch $100.00
4. Eighth and all subsequent Dispatches $150.00
The fees assessed by this section are intended to reflect the
actual costs or a portion thereof incurred by the County in
providing alarm responses and in administering this Chapter and
such fees shall be re-evaluated on an as -needed basis,
C. Telephonic requests received for police, fire or
rescue response to a protected premises or dwelling, from a third
party alarm monitoring service that meet the criteria for "False
Alarms" as defined by ordinance shall be subject to the false alarm
fee schedule contained herein. The User shall be legally
responsible for all fees or charges imposed thereunder.
d. Any User experiencing a fourth False Alarm as defined in
subsection a. above shall have their Alarm System inspected by an
Alarm Company. This inspection shall include a complete examination
of the Alarm System including, but not limited to, satisfactory
design and installation of the alarm equipment, proper functioning
10
of the Alarm and education of the User in the proper operation of
the Alarm System. The Alarm Company shall record the details of
this inspection on a form provided by the Police Department for
this purpose. The completed inspection report shall be returned to
the Police Department by the Alarm Company within seven days of the
inspection. A copy of the completed inspection report shall be
provided to the User by the Alarm Company at the same time.
e. The Police Department shall notify a User of the
requirements of subsection d by registered mail within 30 days of
the fourth false alarm. If the inspection required by subsection
d is not completed within 30 days of this notification, the User
shall be liable to the County for an administrative service fee of
One Hundred Dollars ($100.00).
f. The Roanoke County Police Department will be responsible
for maintaining records of false alarms for billing purposes and
shall forward such information to the Roanoke County Treasurer's
Office on a monthly basis.
g. In the event that a User fails to pay a false alarm fee
or administrative service fee, or both, levied under this Section
within 30 days of the billing date used by the County Treasurer,
the User shall be charged interest at the judgment rate from such
billing date . All such fees and charges shall be paid to the
Roanoke County Treasurer. An appeal, as provided for below, shall
suspend the running of such interest, but interest shall be due to
Roanoke County as calculated from the date the fees or charges were
originally billed in the event that such appeal is denied.
11
h. Any fees or charges, or both, collected under this
Section shall be deposited in a capital improvement account for the
benefit of the Roanoke County Public Safety Communications Center.
Sec. 16-27. Administrative appeal procedure
a. Disputes over the number of False Alarms or assessment
of fees may be reviewed by a panel consisting of the Chief of
Police or designee, an Assistant County Administrator and the
Building Commissioner upon receipt of a written request from the
petitioner within five business days of receiving the bill.
Decisions of this appeal panel shall be consistent with the
purposes and intent of this ordinance. A consensus of the panel
shall constitute the final decision which shall be communicated to
the petitioner and Roanoke County Treasurer in writing. A member
of the fire and signal alarm industry shall be an ex -officio
member.
b. The administrative appeal panel shall consider the
following factors in reaching a determination as to the
appropriateness of a false alarm fee or administrative service fee:
1. Evidence of attempts by the User to eliminate the
cause of False Alarms, including (i) installation of new
equipment, (ii) replacement of defective equipment, (iii)
inspection and repair of the system by an Alarm Company, and
(iv) specific formal training of User.
2. Evidence that any False Alarm was caused by
electrical storm, hurricane, tornado, blizzard, or other act
of God.
12
3. Evidence that any False Alarm was caused by the
disruption of telephone circuits beyond the control of the
User or any Alarm Company or central monitoring agency and
that the cause of such disruption has been corrected.
4. Written evidence that the Alarm System which caused
the alarm responses has been disconnected and removed from the
premises.
Sec. 16-28. Authority of Department of Fire and Rescue
This Article shall not be interpreted to limit the authority
of the Department of Fire and Rescue and the Fire Marshal of
Roanoke County to enforce any provision of the Virginia Statewide
Fire Prevention Code as incorporated in Article II of Chapter 9,
"Fire Prevention and Protection", of the Roanoke County Code
regarding Alarms Systems or False Alarms.
2. This ordinance shall be in effect on and after January
1, 1992.
On substitute motion of Supervisor Nickens to approve as
amended with fees remaining the same, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
cc: File
Circuit Court
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
13
C. O. Clemens, Chief Judge
Kenneth Trabue, Judge
Elizabeth W. Stokes, Clerk
Family Court Services
Joseph M. Clark, II, Chief Judge
Philip Trompeter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
George Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Michael F. Kavanaugh, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
John R. Hubbard, Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Thomas C. Fuqua, Chief, Fire & Rescue
Alfred C. Anderson, Treasurer
14
ti
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 19, 1991
ORDINANCE 111991-13 AMENDING AND REENACTING ARTICLE
IV, SEWER USE STANDARDS, OF CHAPTER 18 OF THE
ROANOKE COUNTY CODE OF 1985 (formerly, Article III,
of Chapter 16 of the Roanoke County Code of 1971).
WHEREAS, the 1972 Sewage Treatment Agreement entered into by
and between, and still binding upon, Roanoke City and the County of
Roanoke requires the County to adopt such ordinances and regulations as
necessary to conform to those adopted by the City of Roanoke as they
pertain to Sewer Use Standards; and
WHEREAS, by Ordinance # 62486-146, § 1, adopted on June 24,
1986, Chapter 16 of the Roanoke County Code of 1971 was amended to add
an Article III relative to sewer use standards and by Ordinance # 91289-
14, adopted on September 12, 1989, said Article was further amended; and
WHEREAS, recent regulatory requirements enacted by the State
Water Control Board and the U. S. Environmental Protection Agency have
necessitated changes by the City of Roanoke to its Sewer Use Standards;
and
WHEREAS, the operative requirements of the current Sewage
Treatment Agreement between Roanoke City and the County of Roanoke
requires amendment of the County's ordinances to bring them into
conformity with the current Roanoke City Sewer Use Standards; and
WHEREAS, the first reading of this ordinance was held on July
9, 1991, and the second reading of this ordinance was held on July 23,
1991, and continued to November 19, 1991.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1
Y
0
1. That the amended "SEWER USE STANDARDS" be reenacted as
"ARTICLE IV. SEWER USE STANDARDS" of CHAPTER 18 of the Roanoke County
Code of 1985.
CHAPTER 18
ARTICLE IV. SEWER USE STANDARDS
sec. 18-151 Definitions.
For the purpose of this article, the words and phrases set out in
this section shall have the following meanings:
Act means the Federal Water Pollution Control Act, also known as the
Clean Water Act, 33 U.S.C. 1251, et seq., as amended.
Approving Authority for Purposes of this Article only shall mean the
county administrator or his duly authorized representative and shall be
equivalent to control authority.
BOD (biochemical oxygen demand) means the quantity of oxygen by weight,
expressed in mg/1, utilized in the biochemical oxidation of organic
matter under standard laboratory conditions for five (5) days at a
temperature of twenty (20) degrees centigrade.
Building sewer means the extension from the building drain to the
public sewer or other place of disposal (also called house lateral and
house connection).
Categorical Standards means National Categorical Pretreatment Standards
or Pretreatment Standard.
Capital costs means a sum sufficient recovered by user charges computed
by using the capital recover factor for the average life of all capital
items including capitalized O & M charges (unless collected separately)
N
on which expenditures have been made or will have to be made for
wastewater treatment facilities, processes or transmission lines.
Capital costs may be adjusted from time to time to reflect cost
experience.
Categorical standards means National Categorical Pretreatment Standards or Pretreatment
Standard.
Class 1 user means any person discharging normal domestic wastewater
into a sanitary sewer and any industrial user discharging Group B
wastewater into the sanitary sewer.
Class II user means any person discharging Group A wastewater into a
sanitary sewer.
COD (chemical oxygen demand) means the measure, expressed in mg/ 1, of the
oxygen consuming capacity of inorganic and organic matter present in
water or wastewater, expressing the amount of oxygen consumed from a
chemical oxidant in a specific test, but not differentiating between
stable and unstable organic matter and thus not necessarily correlating
with biochemical oxygen demand.
COD -BOD ratio means the ratio of the value of COD to BOD as these
values are defined above.
COD (soluble) means the COD of the filtrate from wastewater that is
filtered through a gooch crucible as required by the suspended solids
test in "Standard Methods."
Control manhole means a manhole giving access to a building sewer at
some point before the building sewer discharge mixes with other
3
discharges in the public sewer.
Control point means a point of access to a course of discharge before
the discharge mixes with other discharges in the public sewer.
County means Roanoke County.
Discharge means any introduction of substances into the sanitary
sewer.
Garbage means animal and vegetable wastes and residue from the
preparation, cooking and dispensing of food, and from the handling,
processing, storage and sale of food products and produce.
Group A wastewater means wastewater discharged into the sanitary sewers
in which any one of the parameters below are more than the given
loading:
Parameter
Total suspended solids (TSS)
Biochemical oxygen demand (BOD)
Total phosphorus (TP)
Total Kjeldahl nitrogen (TKN)
Average
Monthly
62.5 lbs./day
62.5 lbs./day
3.75 lbs./day
4.50 lbs./day
Daily
Composite
75 lbs./day
75 lbs./day
4.5 lbs./day
5.4 lbs./day
Group B wastewater means the discharge of permitted industrial
wastewater not otherwise qualifying as Group A wastewater.
Incompatible waste means a waste which is not susceptible to adequate
treatment by the wastewater treatment plant.
Industrial user means any user of publicly owned treatment works
identified in the Standard Industrial Classification Manual, 1987,
4
S
Office of Management and Budget, as amended and supplemented, under
divisions A, B,D, E, and I, including governmental facilities that
discharge wastewater to the plant.
Industrial waste means waste resulting from any process of industry,
manufacturing, trade or business from the development of any natural
resource, or any mixture of the waste with water or normal wastewater,
or distinct from normal wastewater.
Infiltration means water entering a sewer system, including service
connections from the ground, through such means as, but not limited to,
defective pipes, pipe joints, connections or manhole walls.
Infiltration does not include, and is distinguished from inflow.
Inflow means water discharged into a sewer system, including service
connections, from such sources as, but not limited to, roof leaders,
cellar,yard and area drains, foundation drains, cooling water
discharges, drains from springs and swampy areas, manhole covers, cross
connections from storm sewers and combined sewers, catch basins, storm
waters, surface runoff, street wash waters, or drainage. It does not
include, and is distinguished from infiltration.
Interference means a discharge which, along or in conjunction with a
discharge or discharges from other sources, (1) inhibits or disrupts the
plant, its treatment processes or operations, or its sludge processes,
use or disposal; or (2) causes a violation of the plant's VPDES permit.
Milligrams per liter (mg/1) means the same as parts per million and is a
weight -to -volume ratio; the milligram -per liter value multiplied by the
factor 8.34 shall be equivalent to pounds per million gallons of water.
5
National categorical pretreatment standard or pretreatment standard means any
regulations containing pollutant discharge limits promulgated by the EPA
in accordance with Sections 307(b) and (c) of the Act (33 U.S.C. 1317)
and 40 C.F.R. Subchapter N (Parts 401-471) as amended, which applies to
a specific category of industrial users.
Natural outlet means any outlet into a watercourse, ditch, lake or other
body of surface water or ground water.
Normal wastewater means wastewater discharged into the sanitary sewers
in which the average concentration of total suspended solids and BOD is
not more than 250 mg/l, total phosphorus is not more than 15 mg/1, total
Kjeldahl nitrogen is not more than 18 mg/1 and total flow is not more
than 25,000 gallons per day.
Overload means the imposition of organic or hydraulic loading on a
treatment facility in excess of its engineered design capacity.
Pass through means a discharge which exits the plant into water of the
United States in quantities which may cause a violation of the plant's
VPDES permit.
Person includes individual, corporation, organization, government or
governmental subdivision or agency, business trust, estate, trust,
partnership association and any other legal entity.
pH means the logarithm (base 10) of the reciprocal of the hydrogen
ion concentration expressed in grams per liter.
Phosphorus (total) means the sum of the various types of phosphate
expressed as elemental phosphorus found in wastewater. The various
forms include ortho phosphate, condensed phosphates (pyro, meta, and
poly -phosphates), and organically bound phosphates. The concentration
of total phosphate is determined by the "Standard Methods" test
procedure.
Plant means the City of Roanoke Regional Sewage Treatment Plant, er
Starkey -Sewage -Treatment Plant.
Public sewer means pipe or conduit carrying wastewater or unpolluted
drainage in which owners of abutting properties shall have the use,
subject to control by the County.
Sanitary sewer means a public sewer that conveys domestic wastewater or
industrial wastes or a combination of both, and into which storm water,
surface water, groundwater and other unpolluted wastes are not
intentionally passed.
Slug means any discharge of water, wastewater or industrial waste
which, in concentration of any given constituent or in quantity of flow,
exceeds, for any period longer than fifteen (15) minutes, more than five
(5) times the average twenty-four (24) hour concentration or flows
during normal operation.
Standard Industrial Classification (SIC) means classification pursuant to the
Standard Industrial Classification Manual issued by the Executive Office
of the President, 9!Ff-4:ee ef Management and Budget, 3:9:F2
Management and
Budget, 1987, as amended.
Standard Methods means the examination and analytical procedures set
forth in the latest edition, at the time of analysis, of "Standard
Methods for the Examination of Water and Wastewater" as prepared,
7
approved and published jointly by the American Public Health
Association, the American Water Works Association and the Water
Pollution Control Federation.
Storm sewer means a public sewer which carries storm and surface water
and drainage and into which domestic wastewater or industrial wastes are
not intentionally passed.
Storm water means rainfall or any other forms of precipitation.
Suspended solids means solids measured in mg/1 that either float on the
surface of, or are in suspension in, water, wastewater or other liquids,
and which are largely removable by a laboratory filtration device.
To discharge includes to deposit, conduct, drain, emit, throw, run,
allow to seep or otherwise release or dispose of, or to allow, permit
or suffer any of these acts or omissions.
Total Kjeldahl nitrogen means the combined ammonia and organic nitrogen in
a given wastewater, as measured by the "Standard Methods" test
procedure. It does not include nitrite and nitrate nitrogen.
Trap means a device designed to skim, settle or otherwise remove
grease, oil, sand, flammable wastes or other harmful substances.
Unpolluted wastewater means water containing:
(1) No fee or emulsified grease or oil.
(2) No acids or alkalis.
(3) No phenols or other substances producing taste or odor in
receiving water.
(4) No toxic or poisonous substances in suspension, colloidal
state or solution.
8
(5) No noxious or otherwise obnoxious or odorous gases.
(6) Not more than ten (10) mg/1 each of suspended solids and BOD.
(7) Color not exceeding fifty (50) units, as measured by the
Platinum -Cobalt method of determination, as specified in
"Standard Methods."
User charge means the charge made to those persons who discharge
normal wastewater into the County's sewage system. This charge shall
include a proportionate share of any capital improvements to the system
(capital costs).
User surcharge means the charge made, in excess of the user charge, for
all wastewater over and above the loading defined as normal wastewater.
Waste means rejected, unutilized or superfluous substances, in
liquid, gaseous or solid form, resulting from domestic, agricultural or
industrial activities.
Wastewater means a combination of the water -carried waste from
residences, business buildings, institutions and industrial
establishments, together with any ground, surface and storm water that
may be present.
Wastewater facilities includes all facilities for collection, pumping,
treating and disposing of wastewater and industrial wastes.
Wastewater service charge means the charge on all users of the public sewer
whose wastes are treated at the plant and is the appropriate sum of the
user charge and user surcharge.
Wastewater treatment plant means any municipal -owned facilities, devices
and structures used for receiving, processing and treating wastewater,
9
industrial waste and sludges from the sanitary sewers.
Wastecourse means a natural or man-made channel in which a flow of
water occurs, either continuously or intermittently.
Sec. 18-152. General Requirements.
(a) All discharges into public sewers shall conform to
requirements of this article; however, the federal categorical
pretreatment standards or any standards imposed by the state water
control board or its successor in authority are hereby incorporated by
reference where applicable and where such standards are more stringent
than those set forth in this article.
(b) Ne ind 7str '11 u shall 11 eir1 Vl L industrial
1a1 LL-- i
K
the sanitary sewer system--. mee-gt-as previded Inthis i e No
GTCSCr
significant industrial user or other user as determined by the approving
authoritv shall discharge industrial wastewaters into the sanitary sewer
system without an appropriate industrial waste discharge permit as
provided in this article
(c) Unless exception is granted by the approving authority or by
other provisions of this chapter, the public sewer system shall be used
by all persons discharging wastewater, industrial waste, polluted
liquids or unpolluted waters or liquids.
(d) Unless authorized by the State Water Control Board or its
successor in authority, no person shall deposit or discharge any waste
included in subsection (c) of this section on public or private property
in or adjacent to any natural outlet, watercourse, storm sewer or other
area within the jurisdiction of the County.
(e) The approving authority shall determine, prior to discharge,
10
that wastes to be discharged will receive such treatment as is required
by the laws, regulations, ordinances, rules and orders of federal, state
and local authorities, or such discharge shall not be permitted.
(f) Each industrial user discharging industrial waste waters into
the sanitary sewer system shall provide protection from accidental
discharge of prohibited materials or other substances regulated by this
Article. Facilities to prevent accidental discharge of prohibited
materials shall be provided and maintained at the owner or user's own
cost and expense. Detailed plans showing facilities and operating
procedures to provide this protection shall be submitted to the
approving authority before construction of the facility. All such
existing users shall complete such a plan by July 1, 1986. No such user
who commences operation after the effective date of this section shall
be permitted to introduce pollutants into the system until accidental
discharge procedures have been so approved. Review and approval of such
plans and operating procedures shall not relieve the industrial user
from the responsibility to modify the user's facility as necessary to
meet the requirements of this Article. In the case of an accidental
discharge, it is the responsibility of the user to immediately telephone
and notify the approving authority of the incident. The notification
shall include location of discharge, type of waste, concentration and
volume and corrective actions.
Within five (5) days following an accidental discharge; the user
shall submit to the approving authority a detailed written report
describing the cause of the discharge and the measures to be taken by
the user to prevent similar future occurrences. Such notification shall
11
not relieve the user of any expense, loss, damage, or other liability
which may be incurred as a result of damage to the sewer system or
treatment plant, fish kills, or any other damage to person or property;
nor shall such notification relieve the user of any fines, civil
penalties, or other liability which may be imposed by this article or
other applicable law.
A notice shall be permanently posted on the user's bulletin board
or other prominent place advising employees whom to call in the event
of a dangerous discharge. Employers shall insure that all employees who
may cause or suffer such a dangerous discharge to occur are advised of
the emergency notification procedure.
(g) In the event of an emergency, as determined by the approving
authority, the approving authority shall be authorized to immediately
halt any actual or threatened discharge.
(h) A person discharging in violation of the provisions of this
article, within thirty (30) days of the date of such discharge, shall
sample, analyze and submit the data to the approving authority unless
the approving authority elects to perform such sampling.
Sec. 18-153. Prohibited Discharges Generally.
(a) No person shall discharge into public sewers any waste which,
by itself or by interaction with other wastes, may:
(1) Injure or interfere with wastewater treatment processes
or facilities;
(2) Constitute a hazard to humans or animals; or
(3) Create a hazard in receiving waters of the wastewater
treatment plant effluent.
12
(4) Generate heat in amounts which will inhibit biological
activity in the plant resulting in interference and in
no case heat in such quantities that the temperature at
the plant exceeds forty (40) degrees Celsius (one hundred
four (104) degrees Fahrenheit) unless the approving
authority approves alternate temperature limits
(b) Discharges into public sewers shall not contain:
(1) cyanide greater than 1 mg7ij Antifreeze.
(2) Fluoride other than that contained in the public water
supply greater than 10.0 mg/1
Benzene. Toluene. Ethylbenzene and Xylene (BTEX) greater
than 5.0 mg/1.
(4 ) Gasoline, —bens , naphtha, fuel alla----r flarmab-le,
or
explosive liquid solid or gas in hazardous amounts
(5) Substances causing a chemical oxygen demand (COD) greater
than 1,500 mg/l in the wastewater.
(6) Strong acid or concentrated plating solutions, whether
neutralized or not.
(7) Fats, wax, grease or oils, whether emulsified or not, in
excess of 100 mg/1 or containing substances which may
solidify or become viscous at temperatures between
thirty-two (320) degrees and one hundred fifty (150)
degrees Fahrenheit (00 and 650 Centigrade).
13
(8) obnoxious, toxic or poisonous solids, liquids, or gases
in quantities sufficient to violate the provisions of
subsection (a) of this section.
(9) Waste, wastewater or any other substance having a Ph
lower than 5.5 or higher than 9.5, or any other substance
with a corrosive property capable of causing damage or
hazard to structures, equipment or personnel at the
wastewater facility.
(10) Substances which cause a COD to BOD ratio greater than
5.
(11) Waste, wastewater or any other substance containing
phenols, hydrogen sulfide or other taste -and -odor
producing substances that have not been minimized. After
treatment of the composite wastewater, effluent
concentration limits may not exceed the requirements
established by state, federal or other agencies with
jurisdiction over discharges to receiving waters.
12 Antimony and beryllium greater than 1.0 mg/1
Sec. 18-154. Bischarge of hQemnzNateri als= Technical
based local limits.
(a) Discharges shall not contain concentrations of heavy metals
greater than amounts specified in subsection (b) of this section.
(b) The maximum allowable concentrations of heavy metals and toxic
materials stated in terms of milligrams per liter (mg/1), determined on
the basis of individual sampling in accordance with "Standard Methods"
are:
14
(1) Arsenic: 9.95 .25 mg/1
(2) Barium: 5.0 mg/l
plant, an adjustment in the given parameter concentration limit will be
required. To accomplish this, the industrial discharge permits for
industries discharging the particular compound will be adjusted to
insure compliance.
(c) No other heavy metals or toxic materials shall be discharged
into public sewers without a permit from the approving authority
specifying conditions of pretreatment, concentrations, volumes and other
applicable provisions.
(d) Prohibited heavy meta}s &ftd toxic materials include, but are
15
(3 )
Boron:
2.0 re 1.0 mqL
(4)
Cadmium:
0.02 mg/l
(5)
Chromium, Total: 2.0 ma/l
(6)
Chromium VI:
.011 ma/L.
+6}
LL
Copper:
1.0 mg/1
+7+
( 81
Lead:
9.1 InV1. .2 ma/1
fes}-
9 )
Manganese:
1.0 mg/ 1
-(-9}
10
Mercury:
0.005 mg/1
{�A-}
11
Nickel:
1-8 ffi-gi/3 2.0 ma/l
12
Selenium:
0.02 mg/l
{1-2}
13
Silver:
0.1 mg/l
+1-�
14
Zinc:
2.0 mg/l
{144)-
15
Cyanide •
1.0 ma/ l
In addition, if it is
determined that any one of these parameters
exceeds the state effluent
requirements for the wastewater treatment
plant, an adjustment in the given parameter concentration limit will be
required. To accomplish this, the industrial discharge permits for
industries discharging the particular compound will be adjusted to
insure compliance.
(c) No other heavy metals or toxic materials shall be discharged
into public sewers without a permit from the approving authority
specifying conditions of pretreatment, concentrations, volumes and other
applicable provisions.
(d) Prohibited heavy meta}s &ftd toxic materials include, but are
15
not limited to:
2 ) a... r. _, , - -
(3) BISMuth.
(4) eebalt
(5) Melybdertum.
( 6 ) TTra i
V %
(7) Rhenium.
ci a-rvrrczttiii
� } () Herbicides.
{ } (22) Fungicides.
{- -�() Pesticides.
Sec. 18-155. Discharge of garbage.
(a) No person may discharge garbage into public sewers, unless it
is shredded to a degree that all particles can be carried freely under
the flow conditions normally prevailing in public sewers. Particles
greater than one-half inch in any dimension are prohibited.
(b) The approving authority shall have the right to review and
approve the installation and operation of any garbage grinder equipped
with a motor of three-fourths horsepower (0.76 hp metric) or greater.
Sec. 18-156. Discharge of storm water and other unpolluted drainage.
(a) No person shall discharge into public sanitary sewers:
(1) Unpolluted storm water, surface water, groundwater, roof
runoff or subsurface drainage.
16
i Unpellutedpreeess waters.
++)-- 2_)_ Other unpolluted drainage.
(b) The approving authority shall designate storm sewers and other
watercourses into which unpolluted drainage described in subsection (a)
of this section may be discharged.
Sec. 18-157. Temperature of discharges.
No person shall discharge liquid or vapor having a temperature
higher than one hundred fifty (150) degrees Fahrenheit (650 Centigrade),
or any substance which causes the temperature of the total wastewater
treatment plant influent to increase at a rate of ten (10) degrees
Fahrenheit or more per hour, or a combined total increase of plant
influent temperature to one hundred four (104) degrees Fahrenheit.
sec. 18-158. Discharge of radioactive wastes.
(a) No person shall discharge radioactive wastes or isotopes into
public sewers, without the permission of the approving authority.
(b) The approving authority reserves the right to establish, in
compliance with applicable state and federal regulations, regulations
for discharge of radioactive waste into public sewers.
Sec. 18-159 Discharge of substances capable of impairing, etc.
facilities.
(a) No person shall discharge into public sewers any substance
capable of causing:
(1) Obstruction to the flow in sewers;
(2) Interference with the operation of treatment processes
or facilities; or
(3) Excessive loading of treatment facilities.
17
(b) Discharges prohibited by subsection (a) of this section
include, but are not limited to, materials which exert or cause
concentrations of:
(1) insert Inert suspended solids greater than 250 mg/1
including, but not limited to Fuller's earth, lime
slurries and lime residues.
(2) Dissolved solids greater than 500 mg/1 including, but not
limited to sodium chlorine and sodium sulfate.
(3) Excessive discoloration including, but not limited to dye
wastes and vegetable tanning solutions.
(4) Wastes having a COD to BOD ratio greater than 5 to 1.
Industries having wastewater of this nature shall provide pretreatment
as required by the approving authority.
(c) No person shall discharge into public sewers any substance
that may:
(1) Deposit grease or oil in the sewer lines in such a manner
as to clog the sewers;
(2) Overload skimming and grease handling equipment;
(3) Pass to the receiving waters without being effectively
treated by normal wastewater treatment processes due to
the nonamenability of the substance to bacterial action;
or
(4) Deleteriously affect the treatment process due to
excessive quantities.
(d) No person shall discharge incompatible waste into public
sewers which:
18
(1) Is not amenable to treatment or reduction by the
wastewater treatment processes and facilities employed;
or
(2) Is amenable to treatment only to such a degree that the
treatment plant effluent cannot meet the requirements of
other agencies having jurisdiction over discharges to the
receiving waters. Subsection (b) (3) of this section
illustrates the types of substances intended to be
regulated by this subsection.
(e) The approving authority shall regulate the flow and
concentration of slugs when they may:
(1) Impair the treatment process;
(2) Cause damage to collection facilities;
(3) Incur treatment costs exceeding those for normal
wastewater; or
(4) Render the waste unfit for stream disposal or industrial
use.
Industrial operations which, on occasion, release sludges of waterborne
wastes into the sewers, or which, on occasion, release any significant
quantities of materials which adversely influence the effectiveness of
treatment in the wastewater treatment plant shall notify the plant in
advance of their release, and shall control, at the discretion of the
approving authority, the rate of release of these wastes. Permission
for such planned releases shall not be unreasonably withheld. Persons
failing to comply with these requirements shall be subject to a fine of
not more than five thousand dollars ($5,000) per incident, and shall
19
also be liable for the payment of any damages caused, either directly
or indirectly, by the unapproved discharge.
(f) No person shall discharge into public sewers solid or viscous
substances which violate subsection (a)of this section, if present in
sufficient quantity or size, including but not limited to:
(1) Ashes.
(2) Cinders.
(3) Sand.
(4) Mud.
(5) Straw.
(6) Shavings.
(7) Metal.
(8) Glass.
(9) Rags.
(10) Feathers.
(11) Tar.
(12) Plastics.
(13) Wood.
(14) Unground garbage.
(15) Whole blood.
(16) Paunch manure.
(17) Hair and fleshings.
(18) Entrails.
(19) Paper products, either whole or ground by garbage
grinders
(20) Slops.
20
(21) Chemical residues.
(22) Paint residues.
(23) Bulk solids.
(g) No person shall discharge into the public sewers pollutants
which cause interference or pass through.
(h) No person shall discharge into the public sewers pollutants
with a high flow rate or concentration of conventional pollutants as to
interfere with the plant.
Sec. 18-160. Right to require pretreatment and control of, or to reject
discharges.
(a) If discharges or proposed discharges into public sewers may
deleteriously affect wastewater facilities, processes, equipment or
receiving waters; create a hazard to life or health; or create a public
nuisance; the approving authority shall require:
(1) Pretreatment to an acceptable condition before discharge
into the public sewers;
(2) Control over the quantities and rates of discharge; and
(3) Payment to cover the cost of handling and treating the
wastes, in addition to capital costs.
(b) The approving authority shall reject wastes when he determines
that a discharge or proposed discharge is included under subsection (a)
of this section and the discharger does not meet the requirements of
subsection (a) of this section.
(c) No person shall utilize dilution as a means of treatment.
(d) The atiorovina authority shall have the right to determine
whether a discharge or oronosed discharge is included under subsection
21
(a) of this section
Sec. 18-161. Design, installation and maintenance of pretreatment and
control facilities.
(a) If pretreatment or control is required, the approving
authority may, at his sole discretion, require, review and approve the
design and installation of equipment and processes. The design and
installation of such equipment and processes shall conform to all
applicable statutes, codes, ordinances and other laws, including Federal
Categorical Pretreatment Standards.
(b) Any person responsible for discharges requiring pretreatment,
flow -equalizing or other facilities shall provide and maintain the
facilities in effective operating condition at this own expense.
S@c.18-162. Requirements for traps.
(a) Discharges requiring a trap include:
(1) Grease or waste containing grease in excessive amounts;
(2) Oil;
(3) Sand;
(4) Flammable wastes; and
(5) Other harmful substances.
(b) Any person responsible for discharges requiring a trap shall,
at his own expense and as required by the approving authority:
(1) Provide equipment and facilities of a type and capacity
approved by the approving authority;
(2) Locate the trap in a manner that provides ready and easy
accessibility for cleaning and inspection; and
(3) Maintain the trap in effective operating condition.
22
Sec. 18-163. Measurement, sampling, etc., and report of discharges.
(a) The owner of each facility discharging other than normal
wastewater or discharging Class A wastewater shall submit monthly, or
at such other frequency as may be required by the approving authority,
to the County, on forms supplied by the County, a certified statement
of the quantities of its wastes discharged into the sewers and sewage
works of the County or into any sewer connected therewith. Copies of
pertinent water bills may be required to be submitted with the above
statement. Such documents shall be filed with the County not later than
the tenth day of the following month. A separate statement shall be
filed for each industrial plant. The total quantities of wastes to be
measured and certified by the person so discharging shall be established
by the approving authority and shall, as a minimum, include:
(1) Liquid in gallons.
(2) Five-day BOD in pounds.
(3) Suspended solids in pounds, on a dry solids basis.
(4) Total phosphorus in pounds.
(5) Total Kjeldahl nitrogen in pounds.
(6) COD in pounds.
(b) Unless otherwise provided, each measurement, test, sampling,
or analysis required to be made hereunder shall be made in accordance
with 40 C.F.R. Part 136, as amended.
(c) In order to provide for accurate sampling and measurement of
industrial wastes, each person discharging Class A wastewater shall
provide and maintain, on each of its industrial waste outlet sewers, a
large manhole or sampling chamber to be located outside or near its
W
plant boundary line, where feasible. If inside the plant fence, there
shall be a gate near the sampling chamber with a key furnished to the
County. There shall be ample room provided in each sampling chamber to
enable convenient inspection and sampling by the County.
(d) Each sampling chamber shall contain a Parshall flume, accurate
weir or similar device, with a recording and totalizing register for
measurement of the liquid quantity; or the metered water supply to the
industrial plant may be used as the liquid quantity, where it is
substantiated that the metered water supply and waste quantities are
approximately the same, or where a measurable adjustment can be made in
the metered supply to determine the liquid quantity.
(e) Samples shall be taken every hour, properly refrigerated and
composited in proportion to the flow for a representative twenty-four
(24)hours sample. For oil and grease, pH, phenols, cyanide, volatile
toxic organic and other appropriate pollutants, property grab sampling
shall be performed. Each sampling shall be repeated on as many days as
necessary to insure representative quantities for the entire reporting
period. Industrial plants with wide fluctuations in quantities of
wastes shall provide an automatic sampler paced automatically by the
flow -measuring device.
(f) Minimum requirements for representative quantities under this
section shall include re-evaluation during each twelve (12) month
period. The determination of representative quantities shall include not
less than seven (7) consecutive days of twenty-four (24) hour composite
samplings, taken during periods of normal operation, together with
acceptable flow measurements. The frequency of sampling, sampling
24
chamber, metering device, sampling methods and analyses of samples shall
be subject, at any time, to inspection and verification by the County.
Sampling and measuring facilities shall be such as to provide safe
access for authorized personnel of the County for making such inspection
and verification.
(g) Plans for sampling chambers, with their locations shown on a
site plan, shall be submitted to the County for approval.
(h) All owners of facilities governed by this section shall also
comply with any applicable Monitoring Requirements and Regulations
established by the approving authority which are hereby incorporated by
reference.
(i) All owners of facilities governed by this article shall comply
with the applicable requirements of 40 C.F.R. 403.12 as amended, which
is incorporated by reference herein, including, without limitation, the
signatory, certification and record keeping requirements of 40 C.F.R.
403.12 (c), (d), (i), and (1). All records shall be retained for a
minimum of three years and this retention period shall be extended
during litigation or upon request of the approving authority.
LtI Sampling for discharge limit compliance shall be taken at the
sampling chamber without any dilution factor except for properly
classifiedcategorical or significant users
W Sampling for prohibited materials may be collected at either
the sampling chamber or end of process to determine the absence of the
prohibited material
Sec. 18-164. Discharge permits for industrial waste.
25
26
/industry:
Net reefdiring
pretreatment,(1)
stibmits
7
L
hundred
supplied
twenty
by
the
(3:29)
approving
days
atitherity.
after T. l J
The eettnty
1:986, en fv'ms
- : , , reees's
the appileatlen
J pretreatment,
within
sixty
(69) days.
permit �'�I�
vs 1 L withl"
one hUndred
seed
by
eighty
j
the ,t
(j:eq)
prev
r r
days
�
'7 '{�+�-�
after 4uly
LL m
/ en fems
a �ilE�ii9t�� '� , ,
l
Plans and
sixty (69)
seeend time,
tint!! an
pretreatment
st ee
days.
approved
c- -'L-
if
the
faeilltles
ensfe'r
a pemit
Induslamial-ser--mush
emit
must
ap
be
pretreatment ZQ
appileatien is
terminate
7'ileatle'n is
eenstrueteel within
t l • L LL
net approved the
diseharge
- d]:Tie
one hundr
eighty (1:89)
(3) Has eempl4eel
4:n
/
days,
f
with
rem the
all requirements
9y3-ez`---4he-p
f er the
l L
diseharge
/
eharges .
(4) Previd
7lA
Lal
l L'
.�.+•,
tje
a� d
pe; ni
J r
ee a•�Lion
Lp'
subj-eet--tee--the
eCr pretreatment
'-pre
-
faeilltles
--: . )ns er�ris
/
where
this s
/
`'`rr
26
(a) It shall be unlawful for any significant industrial user or
other user as determined by the approving authority to discharge
industrial waste into the public sanitary sewer system unless an
appropriate Industrial Discharge Permit has been issued by the approving
authority. In order to obtain an Industrial Discharge Permit such
person shall:
_(1) Submit a complete application at least ninety (90) days
prior to the date proposed for initial discharge on forms
supplied by the approving authority. The approving
authority will act upon the application within sixty 60
days.
.(2) Comply with all requirements for the discharge permit
including. but not limited to provisions for payment of
charges, installation and operation of pretreatment
facilities and sampling and analysis to determine
quantity and strength
Ll Provide a sampling point subject to the provisions of
this article and approval of the approving authority.
(4_) Comply with the requirements of federal categorical
standards. where applicable including the development
of any required compliance schedules or the applicable
provisions of this article
(b) An industrial user applying for a new discharge shall meet all
conditions of subsection (a) of this section and shall secure a permit
prior to discharging any waste.
(c) A person not applying for a discharge permit within the
allotted time and continuing to discharge an unpermitted discharge shall
be deemed to be in violation of this article.
(d) A permit issued under this section shall be valid for up to
five (5) years from its date of issuance, after which time the
industrial user shall be required to obtain a new discharge permit.
(e) The approving authority shall have the right to accept or
reject any increases in flow or pollutants under existing or new
permits.
Sec. 18-165. Waiver or modification of requirements of article.
The approving authority shall have the right to waive or modify,
on an interim basis to be noted in any permit issued under this article,
the requirements of this article as they pertain to strength of
contaminants. No such waiver or modification shall be granted contrary
to any County, state or federal regulation and no waiver or modification
shall be granted, if it would result in the violation of the discharge
permit for the plant, as it is now issued or as such permit may be
amended.
Sec. 18-166. Charged generally.
Persons making discharges of industrial waste shall pay a charge
to cover the cost of collection and treatment in addition to capital
costs. When a permit application for industrial waste is approved, the
County or its authorized representative shall issue a permit stating:
(a) The terms of acceptance by the County; and
(b) The basis of payment.
Sec. 18-167. User charges and added costs.
(a) If the volume or character of the waste to be treated by the
28
plant meets the requirements of other provisions of this article and
does not cause overloading of the sewage collection, treatment or
disposal facilities of the County, the approving authority shall require
that the discharger pay a charge to be determined from the schedule of
charges which shall include capital costs.
(b) If a proposed discharge of waste is responsible for exceeding
the existing capacity of the wastewater treatment facilities and the
wastewater treatment plant must be upgraded, expanded or enlarged in
order to treat the wastewater, the approving authority shall require
that the discharger pay in full all added costs which shall include
capital costs the County may incur due to acceptance of the wastewater.
(c) The schedule of charges pursuant to subsection (a) of this
section shall include, but not be limited to:
(1) Capital costs, including debt retirement and interest on
debt, of the County's cost on all capital outlays for
collecting and treating the waste, including new capital
outlay and the proportionate part of the value of the
existing system used in handling and treating waste.
(2) Operation and maintenance costs (capitalized), including
but not limited to, salaries and wages, power costs,
costs of chemicals and supplies, proper allowances for
maintenance, depreciation, overhead and office expense.
Sec. 18-168. Schedule of charges.
(a) Persons discharging wastewater shall pay a charge to cover the
capital cost and the cost of collection and treatment of all wastewater
discharged.
29
(1) All Class I users discharging normal wastewater or Group
B wastewater shall pay a user charge computed upon cost
per volume of wastewater discharged.
(2) All Class II users discharging Group A wastewater shall
have their user charge computed upon a cost per unit
volume basis for the amount plus the unit cost of
treatment for all over the base amount for volume,
biochemical oxygen demand (BOD), suspended solids (SS),
phosphorus (P) and total Kjeldahl nitrogen (TKN). In
computing the contaminant loading, the parameter
concentrations for normal wastewater will be considered
as standard strength in determining the base amount in
the effluent discharge flow.
Initially, the responsibility for determining the contaminant
loading for each category of establishment will be that of the approving
authority. However, each establishment must verify its own contaminant
loading monthly by initiating a sampling and analytical program at its
own expense and with the approval of the approving authority.
(b) The units costs to be used to compute the charge for Class I
and II users shall be established by the approving authority. The unit
costs for all users and the allowances for normal wastewater for users
may be revised as necessary to correspond to current costs and
experience. Revisions may be made, no more often than once a year, upon
approval of the approving authority. The user charge for users shall
be computed as follows:
Class I Users: Cu = Vu x V
30
Class II Users:
Cs u d s c s c s c s c = V x V + V V + B B + S S + p p + N N
s c
And:
Cu Charge for Class I users
Cs = Charge for Class II users
Vu = Unit cost of treatment chargeable to normal wastewater ($/1,000
gal.)
V = Volume of wastewater from normal wastewater (1,000 gals.)
Vs = Volume of Class II wastewater (1,000 gals.) in excess of Class I
wastewater
Vc = Cost of treating 1,000 gals. of Class II wastewater ($/1,000 gal.)
_Bs = Class II wastewater BOD contribution in excess of Class I
wastewater limit (lbs.)
Bc = Cost of treating Class II BOD contribution ($/lb.)
Ss = Class II wastewater SS contribution in excess of Class I wastewater
limit (lbs.)
Sc = Cost of treating Class II SS contribution ($/lb.)
_Ps = Class II wastewater phosphorus contribution in excess of Class I
wastewater limit (lbs.)
Ns = Class II wastewater unoxidized nitrogen contribution in excess of
Class I wastewater limit (lbs.)
Nc = Cost of treating Class II nitrogen contribution ($/lb.)
31
Sec. 18-169. Adjustment of charges.
(a) The county may adjust charges at least annually to reflect
changes in the characteristics of wastewater based on the results of
sampling and testing. This adjustment will correspond to charges
established by the operating authority for the treatment plant.
(b) The county shall review at least annually the basis for
determining charges and shall adjust the unit treatment cost in the
formula to reflect increases or decreases in wastewater treatment costs
based on the previous year's experience.
Sec. 18-170. Billing and payment of charges.
(a) The county may bill the discharger by the month or by the
quarter and shall show waste charges as a separate item on the regular
bill for water and sewer charges. The discharger shall pay in
accordance with practices existing for payment of sewer charges.
(b) In addition to sanctions provided for by this article, the
County is entitled to exercise sanctions provided for by the other
ordinances of the County for failure to pay the bill for water and
sanitary sewer service when due.
Sec. 18-171. Right of entry to enforce article.
(a) The approving authority and other duly authorized employees
of the County bearing proper credentials and identification shall be
authorized to enter any public or private property at any reasonable
time for the purpose of enforcing this article for sampling purposes,
inspect monitoring equipment and to inspect and copy all documents
relevant to the enforcement of this article, including, without
limitation, monitoring reports. Anyone acting under this authority
32
shall observe the establishment's rules and regulations concerning
safety, internal security, and fire protection.
it Appropriate information submitted to the approving authority
pursuant to these regulations excluding any information utilized in
determining effluent limits may be claimed as confidential by the
submitter at the time of submission by stamping the words "confidential
business information" on each nage containing such information If a
claim is asserted the information shall be treated 'n accordance with
applicable law.
(c) No person acting under authority of this section may inquire
into any processes, including metallurgical, chemical, oil refining,
ceramic, paper or other industries, beyond that point having a direct
bearing on the kind and source of discharge to the public sewers.
33
Sec. 18-172.
Authority to disconnect service.
(a) The
county reserves the right to terminate water and
wastewater disposal services and disconnect a customer from the system
and revoke any
discharge permit issued under this article when:
(1)
Acids or chemicals damaging to sewer lines or treatment
process are released into the sewer causing rapid
deterioration of these structures or interfering with
proper conveyance and treatment of wastewater;
(2)
A governmental agency informs the County that the
effluent from the wastewater treatment plant is no longer
a quality permitted for discharge into a watercourse, and
it is found that the customer is delivering wastewater
to the County's system that cannot be sufficiently
treated or requires treatment that is not provided by the
County as normal domestic treatment; or
(3) The customer:
a. Discharges industrial waste or wastewater that is in
violation of the permit issued by the approving
authority;
b. Discharges wastewater at an uncontrolled, variable
rate in sufficient quantity to cause an imbalance in the
wastewater treatment system;
C. Fails to pay bills for water and sanitary sewer
services when due; or
d. Repeats a discharge of prohibited wastes into public
sewers.
34
(4) The permittee has engaged in fraudulent reporting to the
approval authority or failed to report adequately as
required changes in discharge.
(b) If the service is disconnected pursuant to subsection (a) (2)
of this section, the County shall:
(1) Disconnect the customer;
(2) Supply the customer with the governmental agency's report
and provide the customer with all pertinent information;
and
(3) Continue disconnection until such time as the customer
provides additional pretreatment or other facilities
designed to remove the objectionable characteristics from
this wastes.
Sec. 18-173. Notice of violations
The county shall serve persons discharging in violation of this
article with written notice stating the nature of the violation and
requiring immediate satisfactory compliance.
The approving authority shall have the authority to publish
annually in the Roanoke Times and World News Newspaper or a newspaper
of general circulation in the Roanoke area a list of persons which were
not in compliance with the terms of this Article at least once during
the twelve (12) previous months.
Sec. 18-174. Penalty for violations.
(a) A person who violates the provisions of this article shall be
guilty of a Class 1 misdemeanor and upon conviction is punishable by a
fine of one thousand dollars ($1,000) per violation per day and
confinement in jail for not more than twelve months, either or both.
In the event of a violation, the approving authority shall also have the
right to terminate the sewer and water connection.
(b) In addition to proceeding under authority of sub-section (a)
of this section, the County is entitled to pursue all other criminal and
civil remedies to which it is entitled under authority of state statues
or other ordinances of the County against a person continuing prohibited
discharges, including, without limitation, injunctive relief.
(c) Any person who knowingly makes any false statements
representations or certifications in any application record report
plan or other document files required to be maintained pursuant to this
ordinance or wastewater permit, or who falsifies tam ers with or
knowingly renders inaccurate any monitoring device or method required
under this ordinance shall upon conviction be unishable b a fine of
$1,000.00 per violation er day. or imprisonment for not more than one
Year, or both
(d) The approvingq authority shall be authorized to implement such
other program and enforcement mechanisms as are consistent with
regulatory guidelines and are deemed ap ropriate
Sec. 18-175. Payment of costs for work required by prohibited
deposits.
In any case where a sewer main or pipe connection is stopped,
damaged or choked by any materials or rubbish being deposited therein
contrary to the provisions of this article, by any tenant or property
owner, upon due ascertainment by the County Administrator, he shall
cause the main pipe connection or manhole to be opened, cleaned,
replaced or repaired, and shall cause the cost for doing such work to
be collected from the property owner. The payment of such cost shall
not relieve any person from prosecution for a violation of this article.
Sec. 18-176. Public access to data.
36
r
Effluent data complied as part of the approving authority's
pretreatment program shall be available to the public.
2. That this Ordinance shall be in full force and effect from and
after December 1, 1991.
On motion of Supervisor Nickens to adopt the ordinance, and carried
by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Circuit Court
Elizabeth W. Stokes, Clerk
Family Court Services
Joseph M. Clark, II, Chief Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Michael F. Kavanaugh, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
John R. Hubbard, Assistant County Administrator
Clifford D. Craig, Director, Utility
Mary F. Parker, Clerk, Roanoke City Council
37
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 19, 1991
RESOLUTION 111991-14 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for November 19, 1991, designated as Item K -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Approval of Minutes - October 8, 1991, October 17,
1991, October 22, 1991, October 23, 1991
2. Ratification of inactive status of Health
Department Board of Directors.
3. Request to increase number of authorized vehicles
by the retention of a vehicle for use by the Read
Mountain Fire Station.
4. Donation of sanitary sewer and water easements in
connection with the Roanoke River Interceptor Phase
III Project.
5. Donation of drainage easement from Robert C. Boyd
and Lois Ann Boyd in connection with Carvins Cove
Road Drainage Project.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Thomas C. Fuqua, Chief, Fire & Rescue
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
Health Department Board of Directors File
ACTION NO. A -111991-14.a
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Ratification of inactive status of Health
Department Board of Directors
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Health Department Board of Directors was established in 1985
by a former Health Department Director. Roanoke County appointed
one individual for a two year term to the Board, and the Board was
active for several years.
Since the appointment of Dr. Molly Hagan as Director of the Health
Department, the Board of Directors has not been an active
organization. Dr. Hagan advises that she currently has no plans
to activate the Board, and recommended that the Board of
Supervisors not appoint a member to serve at this time. If she
decides to reactive the Board of Directors, she will inform the
County and the Board may then appoint an individual to serve.
STAFF RECOMMENDATION:
It is recommended that the Board
individual to the Health Department
time as the Board is reactivated.
a letter of appreciation be sent
thanking her for her willingness t
Respectfully Submitted by:
Mary H. Allen
Clerk to the Board
of Supervisors not appoint an
Board of Directors until such
It is further recommended that
to former member Anne Renner
o serve in this position.
Approved by:
Z4�z /10'�
Elmer C. Hodge
County Administrator
Approved
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson
VOTE
No Yes Abs
Eddy x
Johnson x
McGraw x
Nickens x
Robers x
cc: File
Health Department Board of Directors File
Dr. Molly Hagan, Director, Health Department
ACTION NO. A -111991-14.b
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Request to increase the number of vehicles
authorized in the County fleet by the retention of
a vehicle for use by the Read Mountain Fire Station
COUNTY ADMINISTRATOR'S COMMENTS:��
BACKGROUND:
The Board of Supervisors previously established an authorized
inventory of vehicles for use by the various departments. Any new
vehicles authorized by the Board during the budget process would
have the effect of increasing the authorized number, however, a
replacement authorized in the budget process requires that an old
vehicle be disposed (sold at auction). The fire and rescue
department has one such vehicle for disposal and has requested that
the vehicle be authorized for assignment to the new Read Mountain
Fire Department as a utility vehicle that can transport additional
personnel to calls and to be able to pull a vehicle extrication
trailer that will carry specialized tools and equipment. Roanoke
County would continue to own the vehicle and the insurance and
operating expenses would be shared in the same fashion as other
expenses of the Read Mountain Fire Station.
FISCAL IMPACT•
The insurance and operating expenses will be shared as all
other expenses at the Read Mountain Fire Station and no additional
appropriation is required for the Fire and Rescue budget.
RECOMMENDATION•
Staff recommends that the Board of Supervisors authorize the
vehicle inventory to be increased by one vehicle to allow the Read
Mountain Fire Department to use this vehicle as outline above.
Respectfully submitted, Approved by,
/John Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
-------------------------------
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Rnh T. jr-ibnonn
cc: File
John M. Chambliss, Jr.,
Thomas C. Fuqua, Chief,
Reta Busher, Director,
Diane Hvatt. Director_
Assistant Administrator
Fire & Rescue
Management & Budget
Fina r+o
VOTE
No Yes Abs
Eddy
x
Johnson
x
McGraw
x
Nickens
x
Robers
x
Assistant Administrator
Fire & Rescue
Management & Budget
Fina r+o
A -111991-14.c
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Donation of sanitary sewer and water easement in
connection with the Roanoke River Interceptor Phase
III Project to the Board of Supervisors of Roanoke
County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of an easement
for sanitary sewer and water purposes over and across property
located in the Catawba Magisterial District of the County of
Roanoke in relation to the Roanoke River Interceptor Phase III
Project as follows:
a) Donation of a sanitary sewer and water easement, of
variable width and triangular in shape, from Roger E.
Rardin and Deborah P. Rardin (Deed Book 1069, page 809)
(Tax Map No. 65.00-02-53), shown and designated as "NEW
40' WATER AND SANITARY SEWER LINE EASEMENT" on a plat
prepared by T. P. Parker & Son, dated January 14, 1991,
and recorded in the Clerk's Office of the Circuit Court
of Roanoke County in Plat Book 13, page 148.
The location and dimensions of these properties have been
reviewed and approved by the County's Utility Department
engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this property.
Respectfully submitted,
Vickie L. H Ia
Assistant County Attorney
Approved (x)
Denied ( )
Received ( )
Referred
to
Action
Motion by Bob L. Johnson Eddy
Johnson
McGraw
Nickens
Robers
K_q
Vote
No Yes Abs
x
x
cc: File
Arnold Covey, Director, Engineering & Inspections
Cliff Craig, Director, Utility
x
x
x
ACTION NO. A -111991-14.d
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Donation of a drainage easement from Robert C. Boyd
and Lois Ann Boyd to the County of Roanoke
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of the
following easement to the County of Roanoke for drainage purposes
in connection with the Carvins Cove Road Drainage Project in the
Catawba Magisterial District:
a) Donation of a drainage easement, fifteen feet (151) in
width, from Robert C. Boyd and Lois Ann Boyd, also known
as Lois R. Boyd, husband and wife, (Deed Book 1256, page
746, and Deed Book 1284, page 282) (Tax Map No. 25.01-1-8
and No. 25.01-1-24) as shown on a plat prepared by the
Roanoke County Engineering Department, dated October 23,
1991.
The location and dimensions of this property have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this property.
Approved (x)
Denied ( )
Received ( )
Referred
to
Respectfully submitted,
Vickie L. ffman
Assistant County Attorney
Action
Motion by Bob L. Johnson Eddy
Johnson
McGraw
Nickens
Robers
Vote
No Yes Abs
X
X
X
X
cc: File
Arnold Covey, Director, Engineering & Inspections
Cliff Craig, Director, Utility
X
r— —
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A
COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND
DO NOT REFLECT
AN ACCURATE BOUNDARY SURVEY. Q
INS
J<.' S
SR6
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PROPOSED 15'
oo
DRAINAGE EASEMENT o o
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(BOTH PROPERTIES AS SHOWN) ti
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45, 70, 15.26
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BELDpN
DRIVE
TAX MAP N0. 25.01-1-24 & 25.01-1-8 SCALE: 1 IN. 40 FT.
PLAT SHOWING PROPOSED 15 FT. DRAINAGE
EASEMENT BEING CONVEYED TO ROANOKE COUNTY
BY ROBERT C. AND LOIS A. BOYD
PREPARED BY.- ROANOKE COUNTY ENGINEERING DEPARTMENT
DATE: 10/23/91
A-111991-15
ITEM NUMBER—A-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM: Monthly Utility Billing Report `
COUNTY ADMINISTRATOR'S COMMENTS: �✓
SUMMARY OF INFORMATION: The Board of Supervisors has asked for a
report on monthly utility billing. The staff has reviewed several
alternatives to implement monthly billing and outlined the
advantages and disadvantages, and the cost in time and money of
each method. These choices are attached for your review and will
be discussed in greater detail during the worksession. All
commercial accounts are currently read and billed monthly.
Residential accounts are presently read and billed quarterly.
We currently offer monthly billing on an optional basis to
customers who request it. The customer can now estimate his next
bill and send us a check in the first and second month of his
reading cycle to reduce the amount remaining on the third month
when the bill is mailed. Since this requires manual processing,
this same method would not be feasible on a mandatory basis.
Cash flow should not be a major concern in the decision.
Utility collections stay within $60,000 per month, and much of that
difference can be attributed to usage variances. Of course there
would be a one-time initial influx of money during the first two
months when we are catching up with the last quarterly billings.
The sale of the water revenue bonds has placed new
restrictions on the water funds. Any budget amendments will need
to be submitted to the Trustee. In addition, cash flow has been
included in our bond documents. Any additions to the utility
budget will require a rate increase or a transfer from the general
fund. There are no excess funds in the utility budget to pay for
these increases.
As a part of the County -wide twenty position cutback, the
Utility Billing Department has eliminated one Account Clerk II
position this year. This leaves three people to handle all of the
billing, phone calls, problems, and new customers. With the added
strain from the rate increases, collection of utility consumer tax,
and credit for the elderly, this department has reached the maximum
level of work it can accomplish. A change to any of the monthly
billing alternatives would require that this position be reinstated
and the County cutback goal be reduced to nineteen positions.
The alternates reviewed by staff were:
1) Complete monthly billing - Monthly reading of all County
meters and monthly bills mailed
2) Meters read quarterly, mandatory estimated bills sent the
first two months of a cycle
3) Meters read quarterly, bills mailed quarterly with two
additional stubs to submit mandatory estimated payments
4) Optional monthly payment
5) Optional monthly budget payment plan.
STAFF RECOMMENDATION: Staff would like to develop an optional
monthly billing plan (Method 4) to offer to the citizens. We would
like to have this plan in place as soon as possible, but no later
than July 1, 1992. In the meantime, customers may take advantage
of our current optional method of sending in monthly payments if
they choose. Additional costs will be included in the 1992-1993
budget. In addition, we would need to reinstate the previously
deleted Account Clerk II position which is funded in the current
budget.
Respectfully submitted, Approved by,
.0y", Z. nk,'� A��
Diane D. HyattO Elmer C. Hodge
Director of Finance County Administrator
Approved ( x )
Denied ( )
Received ( )
Referred ( )
To
ACTION
Motion by:
mntion to implement Al ernativeEddy
14 with nn additional Johnson
percnnnel McGraw
Nickens
Robers
cc: File
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
2
VOTE
No Yes Abs
x
Method 1: Complete Monthly Billing
(Monthly Reading of All County Meters)
Description
We currently read all residential meters on a quarterly basis
and commercial meters on a monthly basis. In order to read all
meters on a monthly basis, and do turn-offs for late payment on all
meters on a monthly basis, we would need to add five meter readers.
These meter readers would need a truck and computerized meter
reading equipment in order to do their job. In addition, we would
need five additional clerical positions (four new positions and the
reinstatement of one deleted position) in order to process monthly
bills, answer problems, process penalty notices and coordinate
turn-offs and turn -ons. In addition, postage expense would almost
triple and forms cost would increase. This large staff would not
fit into the current office space at the Administration Building,
so we would have to rent space elsewhere.
Advantages
1) The customer receives an accurate bill each month based
on his actual usage.
2) Leaks and other high usage factors can be detected
earlier.
3) The customer may find it easier to pay in smaller monthly
amounts rather than in large quarterly bills.
Disadvantaaes
1) Extremely expensive - additional cost would need to be
passed on to the customer.
2) Delinquencies would require more collection effort for a
larger number of bills with smaller amounts.
3) Space problems - there would not be enough office space
for the expanded operation.
4) Additional work for collections in the Treasurer's Office.
Additional Cost
5 Meter readers and equipment $198,564
4 Account clerks and equipment 85,801
Forms 3,700
Postage 60,000
Rent of office space 139.392
$487,457
Based upon our projected annual water consumption of
1,800,000,000 gallons this would add $0.27 per thousand gallons to
the volume charge, and we would need to adjust the water rate
accordingly. A customer using 5,000 gallons a month would pay an
additional $16.20 per year for this service.
3
/Y -1P
In addition, we would need to reinstate the Account Clerk II
position that we had deleted due to County wide cutbacks. Money
for this position is already in this year's budget and would not
require additional funds.
Implementation Time Required
In order to implement this method, we would need to hire
additional staff, find a new office location, order equipment and
forms, and make the necessary programming changes in the computer
software. It would require approximately four months to convert
to this method.
4
Method 2: Meters Read Quarterly, Mandatory Estimated Bills
Sent the First Two Months of a Cycle
Description
In this method, the meters would continue to be read
quarterly. However, all customers would receive a mandatory
estimated bill through the mail during the first month and the
second month of their reading cycle. During the third month, the
meter would be read and a bill sent to the customer showing the
usage and charge for the quarter, with a credit for payments made
on an estimated basis during the first two months. These estimated
bills would be based upon the usage from the previous quarter.
Since payment of estimates would be mandatory, this method
would require an additional meter reader to handle the turn-offs
from the monthly penalties. In addition, postage would increase
greatly because of monthly mailings to all customers. We would
need to reinstate the Account Clerk II position that was cut-back
during the year in order to handle the increased phone calls and
penalty notices. There would also be an increase in forms costs.
Advantages
1) The customer may find it easier to pay in smaller monthly
amounts rather than in a large quarterly bill.
Disadvantages
1) The estimated bills will be based on the previous quarter
bill. If that quarter is unreasonably high, the customer
may complain that the estimate for the next 2 months is
too high.
2) Additional costs would need to be passed on to the
customer.
3) Additional work for collections in Treasurer's Office.
Additional Cost
1 Meter reader and equipment $ 39,715
Forms 3,700
Postage 60,000
$103,415
Based upon our projected annual water consumption of
1,800,000,000 gallons this would add $0.06 per thousand gallons to
the volume charge, and we would need to adjust the water rate
accordingly. A customer using 5,000 gallons a month would pay an
additional $3.60 per year for this service.
In addition, we would need to reinstate the Account Clerk II
position that we had deleted due to County wide cutbacks. Money
for this position is already in this year's budget and would not
require additional funds.
5
Implementation Time Required
In order to implement this method we would need to hire
additional staff, order equipment, and make the necessary computer
programming changes. It would take approximately three months to
convert to this method.
C7
r�
Method 3: Meters Read Quarterly, Bills Mailed Quarterly With Two
Additional Stubs to Submit Mandatory Estimated Payments
Description
This option is similar to Method 2, except that residential
accounts receive one mailing a quarter which includes their current
bill, and additional stubs to make mandatory estimated payments in
each of the next two months. With this method, we can save the
expense of monthly mailings to all customers. Postage will
increase some due to the heavier weight of the mailing.
We still need to add an additional meter reader position in
order to make monthly disconnections, and we need to reinstate the
Account Clerk II position to handle the monthly phone calls and
penalties.
Advantages
1) The customer may find it easier to pay in smaller monthly
amounts rather than in a large quarterly bill.
Disadvantages
1) The estimated bills will be based on the previous quarter
bill. If that quarter is unreasonably high, the customer
may complain that the estimate for the next 2 months is
too high.
2) Additional costs would need to be passed on to the
customer.
3) Additional work for collections in Treasurer's Office.
Additional Cost
1 Meter reader and equipment $39,715
Forms 3,700
Postage 20.000
63 415
Based upon our projected annual consumption of 1,800,000,000
gallons this would add $0.04 per thousand gallons to the volume
charge and we would need to adjust the water rate accordingly. A
customer using 5,000 gallons a month would pay an additional $2.40
per year for this service.
In addition, we would need to reinstate the Account Clerk II
position that we had deleted due to County wide cutbacks. Money
for this position is already in this year's budget and would not
require additional funds.
Implementation Time Required
In order to implement this method we would need to hire
additional staff, order forms and equipment, and make the necessary
computer programming changes. It would take approximately 4 months
to convert to this system. This method would take a little longer
to implement because we would have to design and order new forms.
ri
Method 4: Optional Monthly Payment
Description
We currently offer optional monthly billing on a very limited
basis. When customers call in requesting it, we tell them that
they can estimate their own bill and make installment payments in
the first and second month of their reading cycle. These payments
must then be processed manually.
In order to advertise this service and increase the potential
use, we would recommend printing a message on the bills to contact
us if they would like to receive monthly billing. The customers
that have notified us would receive, with their quarterly bill, two
additional estimated bills to be remitted with their payment during
the next two months. In order to process large amounts of
payments, it is very important to have some type of remittance
advice sent in with the check.
Since the payments are optional, we will not need to process
penalties and make disconnections on a monthly basis, and
therefore, would not need an additional meter reader. The insert
bills would be sent without additional return envelopes to save on
postage.
Advantages
1) The customer can make monthly payments if he wants to,
but it is not required.
2) Least expensive of the monthly billing alternatives.
Disadvantages
1) Will require manual effort to match estimated bill
remittances with bills for mailing.
2 ) The estimated bills will be based on the previous quarter
bill. If that quarter is unreasonably high, the customer
may complain that the estimate for the next 2 months is
too high.
3) Additional work for collections in Treasurer's Office.
Additional Cost
Forms 3,700
The money for forms can be covered within the existing Utility
budget.
In addition, we would need to reinstate the Account Clerk II
position that we had deleted due to County wide cutbacks. Money
for this position is already in this year's budget and would not
require additional funds.
Implementation Time Required
In order to implement this method we would need to
and make the necessary computer programming changes. It
approximately three months to convert to this system.
N.
order forms
would take
Method 5: Optional Monthly Budqet Payment Plan
Description
This option would work similar to the budget plans established
by electric and gas companies. If a customer desires to go on a
monthly budget plan he would contact the Utility Billing office to
sign up for the service. As part of the service, he will agree to
pay his utility bills on a monthly basis rather than a quarterly
basis. Utility Billing will then compute the customers average
bill based upon past history. The customer will then receive
monthly bills based upon the computed average. At least once a
year, the customers account will be adjusted to actual.
Advantages
1) The customer can make monthly payments on his bill.
Disadvantages
1) Once the customer signs up for budget payments, he must
make his payment on a monthly basis or his service will
be disconnected.
2) Additional work for collections in the Treasurer's Office.
Additional Cost
Forms $ 3,700
Postage 10.000
$ 13,700
In addition, we would need to reinstate the Account Clerk II
position that we had deleted due to County wide cutbacks. Money
for this position is already in this year's budget and would not
require additional funds.
Implementation Time Required
This method would take the longest to preplan and to change
the software. We would like to allow six to seven months for
proper planning and testing of the conversion.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 19, 1991
RESOLUTION 111991-16 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
Mary H. A len, Clerk
CC: File Roanoke County Board of Supervisors
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 19, 1991
RESOLUTION 111991-17 OF APPRECIATION TO THE
ROANOKE COUNTY JUNIOR WOMEN'S CLUB
FOR FOUNDING THE ROANOKE COUNTY LIBRARY SYSTEM
WHEREAS, a free public library system is one of the most
important services that can be provided by a local government; and
WHEREAS, the Roanoke County Junior Women's Club was
responsible for founding the public library system in Roanoke
County in 1933, with a donation of 350 books and space in their
clubhouse; and
WHEREAS, the library at the Conehurst Clubhouse served
between 40 and 50 patrons per day during its first decade; and
WHEREAS, through the years, the Club was responsible for
donating books, facilities and workers to the library system; and
WHEREAS, the Roanoke County Library System currently
stocks over 230,000 books and serves over 1,500 people per day, and
is one of the most popular services provided to citizens of Roanoke
County.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County
Board of Supervisors, on its own behalf, and on behalf of every
resident of the Roanoke Valley, does hereby extend its sincerest
appreciation to the ROANOKE COUNTY JUNIOR WOMEN'S CLUB for
foresight and dedication in founding the Roanoke County Library
System; and further
BE IT RESOLVED, that the Board of Supervisors wishes
continued success to the Roanoke County Junior Women's Club in all
future projects.
On motion of Supervisor Eddy to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
-:)� '
Mary H. AUlen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
George Garretson, Director, Libraries
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, NOVEMBER 19, 1991
ORDINANCE 111991-18 TO CHANGE THE ZONING
CLASSIFICATION OF A 2.9 ACRE TRACT OF REAL
ESTATE LOCATED AT 5266 WEST RIVER ROAD (TAX
MAP NO. 64.04-4-19.1) IN THE CATAWBA
MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF M-2 TO THE ZONING
CLASSIFICATION OF R -E UPON THE APPLICATION OF
THE ROANOKE COUNTY PLANNING COMMISSION
WHEREAS, the first reading of this ordinance was held on
October 22, 1991, and the second reading and public hearing was
held November 19, 1991; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on November 7, 1991; and,
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing 2.9 acres, as described herein, and located at
5266 West River Road, (Tax Map Number 64.04-4-19.1) in the Catawba
Magisterial District, is hereby changed from the zoning
classification of M-2, General Industrial District, to the zoning
classification of R -E, Residential Estate District.
2. That this action is taken upon the application of the
Roanoke County Planning Commission.
3. That said real estate is more fully described as follows:
STARTING at the old double locust tree at the
southwest corner of the property now or
formerly owned by Frank D. McDaniel (see DB
1
766, page 229); thence with the dividing line
between the said McDaniel property and the
property of Daniel Warren King (DB 761, page
141), N. 13 deg. 31 min. 57 sec. W. 227.53
feet to the PLACE OF BEGINNING of the herein -
described parcel of land, shown as 1 -inch Rod
Set at fence line ints.; thence with the
boundary line between the subject property and
the property of Daniel Warren King hereinabove
mentioned, S. 76 deg. 25 min. 42 sec. W.
212.82 feet to a point located at a fence
post; thence with a new division line of the
original 5.658 acre tract of land, and along
a fence, N. 12 deg. 51 min. 05 sec. W. 441.55
feet to an iron pipe set at fence post; thence
N. 19 deg. 01 min. 35 sec. W. 18.96 feet to an
iron pin which also constitutes the
northeasterly corner of the 2.749 acre parcel;
thence N. 10 deg. 01 min. 24 sec. W. 224.26
feet as it intersects a power line to an iron
pin found on the 50 -foot right-of-way on the
southerly side of Virginia State Route 639
(0.8 mile to Virginia State Route 649); thence
along the southerly side of said road, the
following five courses and distances: S. 72
deg. 20 min. 38 sec. E. 57.12 feet (again
intersecting with the power line aforesaid and
with a drive) to a point, S. 64 deg. 53 min.
28 sec. E. 48.99 feet to a point, S. 59 deg.
47 min. 34 sec. E. 40.19 feet to a point, S.
55 deg. 36 min. 42 sec. E. 47.91 feet to a
point, and 50 deg. 04 min. 03 sec. E. 79.61
feet, intersecting with a 10 -foot gravel drive
to a point located approximately 11 feet from
a chain link fence post in cinder block;
thence leaving said State Secondary Route 639
and with the division line of the subject
property and the McDaniel property aforesaid
S. 13 deg. 31 min. 57 sec. E. 496.61 feet,
through the middle of a shed to the PLACE OF
BEGINNING and containing 2.909 acres, as shown
on plat prepared by David B. Scott, C.L.S.,
dated April 18, 1983.
4. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
2
On motion of Supervisor McGraw to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Terry Harrington, Director, Planning & Zoning
John Willey, Director, Real Estate Assessment
Paul Mahoney, County Attorney
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, NOVEMBER 19, 1991
ORDINANCE 111991-19 TO CHANGE THE ZONING
CLASSIFICATION OF A 12.387 ACRE TRACT OF REAL
ESTATE LOCATED 0.8 MILE NORTHEASTERLY FROM THE
POINT OF INTERSECTION OF BERKLEY ROAD AND
NORFOLK & SOUTHERN RAILWAY (TAB MAP NO. 50.03-
1-7) IN THE VINTON AND HOLLINS MAGISTERIAL
DISTRICTS FROM THE ZONING CLASSIFICATION OF A-
1 AND M-2 TO THE ZONING CLASSIFICATION OF A-
1 UPON THE APPLICATION OF THE ROANOKE COUNTY
PLANNING COMMISSION
WHEREAS, the first reading of this ordinance was held on
October 22, 1991, and the second reading and public hearing was
held November 19, 1991; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on November 7, 1991; and,
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing 12.387 acre, as described herein, and located 0.8
mile northeasterly from the point of intersection of Berkley Road
and Norfolk & Southern railway, (Tax Map Number 50-03-1-7) in the
Vinton and Hollins Magisterial Districts, is hereby changed from
the zoning classification of A-1, Agricultural District, and M-2,
General Industrial District, to the zoning classification of A-1,
Agricultural District.
2. That this action is taken upon the application of the
Roanoke County Planning Commission.
3. That said real estate is more fully described as follows:
BEGINNING at a set iron on the northeasterly side of now
or formerly Norfolk and Western Railway said point being
located 0.8 mile northeasterly from the point of
intersection of Berkley Road, said point further being
the northerly corner of property of Joe Helms & Sons,
Inc. (DB 1253, page 1); thence with the northeasterly
side of the Norfolk and Western Railway N. 42 deg. 27
min. 25 sec. E. 330.90 feet to a found iron rod; thence
leaving the said now or formerly Norfolk and Western
Railway S. 48 deg. 07 min. 40 sec. E. 469.22 feet to a
set iron; thence N. 40 deg. 19 min. 20 sec. E. 81.26 feet
to a set iron; thence S. 48 deg. 07 min. 40 sec. E.
666.94 feet to a concrete monument (IM -303B) located on
the northwesterly line of property of Blue Ridge Parkway;
thence with the same S. 11 deg. 39 min. 15 sec. 399.93
feet to a concrete monument (IM -303A) located on the line
of property of the aforesaid Joe Helms & Sons, Inc.;
thence with the same S. 62 deg. 45 min. 10 sec. W. 172.89
feet to a 20 -inch ash with old marks; thence still with
property of Joe Helms & Sons, Inc. and generally
following traces of an old fence N. 43 deg. 52 min. 25
sec. W. 1280.53 feet to the PLACE OF BEGINNING and
containing 12.387 acres as shown on survey for Frank P.
Ognibene and Dorothy Ognibene dated 4 June 1990, made by
Mountain Top Surveyors, Inc. and further known as Tax Map
No. 50-03-1-7.
4. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Arnold Covey, Director, Engineering & Inspections
Terry Harrington, Director, Planning & Zoning
John Willey, Director, Real Estate Assessment
Paul Mahoney, County Attorney
ABSTAIN VOTE CORRECTED ON 1/27/92
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 19, 1991
ORDINANCE 12391-5 AUTHORIZING EXCHANGE OF EASEMENTS
BETWEEN CWY, INC., IN CONNECTION WITH THE DEVELOPMENT OF
BERKLEY COURT SUBDIVISION, AND THE COUNTY OF ROANOKE, IN
CONNECTION WITH VINYARD PARK
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
is the owner of a tract of land situate in the City of Roanoke and
the Town of Vinton, containing 41.297 acres, which is used for park
and recreational purposes and is commonly known as Vinyard Park;
and,
WHEREAS, CWY, INC., a Virginia corporation, is currently
developing an adjoining parcel of land known as Berkley Court
Subdivision in the Town of Vinton; and,
WHEREAS, CWY, INC., needs to acquire a 15' sanitary sewer
easement and a 20' drainage easement upon, over, under, and across
a portion of the Vinyard Park property; and,
WHEREAS, the proposed easements do not conflict with the
present or proposed County use of Vinyard Park, but the County does
need an access easement for entering and maintaining Vinyard Park;
and,
WHEREAS, acquisition of an acceptable access easement for
Vinyard Park constitutes a fair consideration for the conveyance
of the sanitary sewer and drainage easements to CWY, INC.; and,
WHEREAS, pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading concerning the exchange
of said interests in real estate was held on November 19, 1991; and
a second reading was held on December 3, 1991.
THEREFORE BE IT ORDAINED by the Board of Supervisors of the
County of Roanoke, Virginia as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject easement areas do not
conflict with other public uses and will ultimately serve a public
purpose, and are hereby declared to be surplus; and,
2. That conveyance to CWY, INC., of the 15' sanitary sewer
easement and the 20' drainage easement upon, over, under, and
across a portion of the Vinyard Park property, located in the Town
of Vinton, as shown upon the Easement Plat dated October 3, 1991,
made by Balzer and Associates, Inc., attached hereto, is hereby
authorized.
3. That the consideration for said easements shall be
conveyance to the Board of Supervisors of Roanoke County of an
acceptable 15' access easement for ingress and egress to and from
Vinyard Park, the acceptance of which is hereby authorized upon
concurrence of the Board of Supervisors by resolution; and,
4. That the County Administrator is hereby authorized to
execute such documents and take such actions on behalf of Roanoke
County as may be necessary to accomplish the exchange, all of which
shall be on form approved by the County Attorney.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Nickens, McGraw
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTE:
rri�.�., �• �.0-�l�
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Terry Harrington, Director, Planning & Zoning
Steve Carpenter, Director, Parks & Recreation