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HomeMy WebLinkAbout2/13/1990 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1990 RESOLUTION 21390-1 OF CONGRATULATIONS TO GLEN COVE ELEMENTARY SCHOOL FOR OUTSTANDING PERFORMANCE WHEREAS, Roanoke County has an outstanding school system, which has won many awards on the state and national level; and WHEREAS, the County schools continue to provide an excellent education at all levels to the students of the County; and WHEREAS, the State Department of Education nominated Glen Cove Elementary School for participation in the U. S. Department of Education's Elementary School Recognition Program. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby commend the faculty, staff and students of Glen Cove Elementary School for outstanding performance; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its congratulations to Glen Cove Elementary School for their nomination in this national program. IN WITNESS WHEREOF, WE have hereunto set our hands and caused the seal of the County of Roanoke, Virginia, to be affixed this 13th day of February, 1990. On motion of Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Resolutions of Congratulations File Dr. Bayes Wilson, Superintendent, Roanoke County Schools AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1990 RESOLUTION 21390-2 OF CONGRATULATIONS TO PENN FOREST ELEMENTARY SCHOOL FOR OUTSTANDING PERFORMANCE WHEREAS, Roanoke County has an outstanding school system, which has won many awards on the state and national level; and WHEREAS, the County schools continue to provide an excellent education at all levels to the students of the County; and WHEREAS, the State Department of Education nominated Penn Forest Elementary School for participation in the U. S. Department of Education's Elementary School Recognition Program. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby commend the faculty, staff and students of Penn Forest Elementary School for outstanding performance; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its congratulations to Penn Forest Elementary School for their nomination in this national program. IN WITNESS WHEREOF, WE have hereunto set our hands and caused the seal of the County of Roanoke, Virginia, to be affixed this 13th day of February, 1990. On motion of Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Congratulations File Dr. Bayes Wilson, Superintendent, Roanoke County Schools ACTION # A-21190-3 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1990 SUBJECT: National Fire Protection Association and Emergency Response Study Committee Reports COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: After the fire at Shenandoah Homes, the National Fire Protection Association conducted an investigation into the incident and prepared a report, which is attached. Additionally, the County formed a Committee consisting of volunteer and paid -fire and rescue personnel to review the issue of response time throughout the County, and to make recommendations for any necessary improvements. This committee has been meeting since December, and has now completed a report, which is also attached. NATIONAL FIRE PROTECTION ASSOCIATION REPORT The NFPA investigated the Shenandoah Homes fire and found that the County's procedures were appropriate and that response time was not an issue. By the time the fire was reported to the Fire and Rescue Department, it had reached such an intensity that fatalities were unavoidable. EMERGENCY RESPONSE COMMITTEE REPORT The Emergency Response Study Committee Report is an excellent review of our procedures and contains twelve recommendations for improved response time during fire and rescue emergencies. The members of the Committee are to be commended for the time and effort involved in producing this document. Most of the recommen- 1 dations have no financial impact, and the County can move ahead with implementation immediately. One recommendation concerns "planned" overtime, which is not appropriate for ongoing operations. We may be able to address the additional coverage through mutual aid agreements with the sur- rounding jurisdictions, by arranging a set payment for each response, as we currently do with the City of Salem. Several recommendations concern issues which should be addressed in the budget process, as implementation would have a large financial impact on the County. The proposed waiving of personal property tax needs further study to be equitable, because it provides a different benefit for each volunteer, depending on the type of vehicle they drive. The increased disability benefit may be a fairer way of rewarding continued service to the County and providing protection to the volunteers at a minimal cost. The recommendation for control over the Fire and Rescue dispatchers will be addressed by the Fire and Rescue Chief and the Police Chief after July 1. The Committee should discuss the recommendation concerning water connection fees with the County Utility Department, and determine whether any adverse impact exists. The Board can then decide whether to implement this change in current policy. FISCAL IMPACT: If all the recommendations were implemented, the cost is expected to be $315,000 for the first year. RECOMMENDATION: The County should implement immediately those recommendations which will have no financial impact: • Setting a goal of decreasing response time by one minute per year • Inviting the State Department of Fire Programs to conduct a review of the County's procedures • Enter into Mutual Aid Agreements with the surrounding jurisdictions • Charging a fee for responses to false alarms • Encourage the installation of security lock boxes on major buildings Those recommendations with a fiscal impact, such as increasing the disability coverage, overtime at specific stations, and sleep- ing facilities, will be addressed during the upcoming budget process and reviewed in context with other County priorities. The career and volunteer personnel of the Fire and Rescue Department can work together to improve response time, and should be given this opportunity to do so. ELMER C. HODGE COUNTY ADMINISTRATOR ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Steven A. No Yes Abs Denied ( ) McGraw to receive & Eddy x Received ( ) fi'jp report McGraw x Referred Johnson x To Nickens x Robers x cc: File Tommy Fuqua, Chief, Fire & Rescue 3 THREE MAJOR FIRES IN ELDERLY HOUSING WiIl this be common in the 1990s? In just 13 days in December 1989, major fires killed 23 residents in three residential elderly housing complexes. The NFPA's Fire Investigations Division, along with representatives of Southern Building Code Congress International (SBCCI) and Building Officials and Code Administrators in (BOCA), investigated the fires, which involved a six-story iVe vt York high-rise Roanoke, Virginia, on December 14; a Watertown, g building on December 15; and a Johnson City, Tennessee, high-rise building on December 4 These three fires took on special significance because elderly Americans (age 65 or over) are one of the two high-risk age groups in the population, with a fire death rate per million population that is twice the national average and the rate for young adults. There is a growing move toward facilities catering to large numbers of elderly citizens, and these may pose a special risk. If this move takes large numbers of the elderly to buildings with deficiencies like those seen in these fires, these three fires may be predictors of a continuing series of multiple -death fires involving elderly housing, just as major nursing home fires and board -and -care home fires occurred in frightening numbers in earlier decades. This bulletin summarizes key facts and presents the findings from these _. recent fires. We hope the bulletin of life etinae oe is elderlthe fire y housing. community focus on strategies to mitigate On December 14, 1989, an early morning fire broke out in an apartment of the Shenandoah Homes, a six -story, unsprinklered, fire -resistive apartment building for the elderly. Residents receive my limited shed personal care from the managers of the building. However, floor, there is an adult care center which provides direct care to occupants. The fire was confined mainly to the room of origin on the third floor, but it trapped residents in their apartments on the wing of origin before they could exit the building. Four occupants died in the wing of fire origin. Three were found in rooms behind closed entrance doors. The fourth fatality, the occupant of the apartment of fire origin, was found in the exit access corridor. Ironically, this is the second multiple -death fire NFPA has investigated at this facility. (See Beat, Richard, Shenandoah Homes Fire, Fire Journal, November, 1976.) The building was constructed of structural steel framing protected by reinforced concrete on the first two levels with reinforced concrete framing on the third through sixth floors. Floors were eight -inch thick precast /) - 2 "flexicore" concrete with a two-inch concrete topping. Walls in corridors, between apartments, and on building exterior were eight -inch thick concrete block with a four -inch brick facing on the outside. Living floors contained 24 apartment units each. The building was arranged with an undivided Moot wide, 268 foot long, main exit access corridor running the length of the building. Exit stairways at each end of each corridor discharged directly to the outside. Living units, positioned on both sides of the corridor, contained interior partitions of wood stud construction covered by gypsum or mineral board panelling. Combustible loading (primarily residents' possessions) varied room -to -room, with many units judged to be cluttered with, for example, stacks of newpapers and magazines. Heat and air conditioning were provided by individual wall units. Ventilation for bath and kitchen areas was through louvered subvents to a fire -rated shaft, terminating at exhaust fans on the roof. The building fire detection and alarm system included smoke detectors and manual pull stations which were in exit access corridors. .Activation of the building fire alarm system results in automatic notification of the county fire department. Single -station battery-operated smoke detectors were installed in the main room of each living unit, and were not interconnected to the fire alarm system. Initial notification of an emergency came from Room 307 when the occupant activated his "emergency call switch" just after 2:00 a.m. This action resulted in the response of the night manager, who monitored the emergency call system for the building. The manager was awakened and responded immediately to the call taking the elevator from the first floor to the third floor. Upon entering the floor, the manager immediately encountered smoke which increased significantly as she moved toward Room 307. Realizing the extent of the fire, she began knocking on apartment doors and yelling to occupants to evacuate the building. Early in this process she reported hearing the fire alarm system sounding. As she moved down the corridor, increasing. concentrations of smoke forced her to abandon the notification of the remaining occupants and drove her from the floor. As the fire department responded, they observed flames on the exterior of the building from several blocks away. Upon arrival, they proceeded to the fire floor where they attacked the fire, using hose connected to the building standpipe system. Investigators from the Roanoke County Fire Department have determined that the fire was accidental and most probably electrical in nature. Once ignited, the incipient fire grew feeding on the abundant amount of contents including combustible wood wall lining. Sometime during its initial growth, the occupant of Apartment 307, who used a wheelchair for mobility, became aware of the fire, pulled the emergency call system, and evacuated the apartment. The fire in Apartment 307 continued to grow unchecked and spread products of combustion through the open entrance door into the corridor. Smoke and heat from the intense room fire spread through the corridor and into adjacent apartments around closed apartment entry doors. Three of the four fatalities of this fire were positioned behind closed doors in a relatively tight compartmented area. The investigation revealed that some of the occupants were difficult to awaken and reluctant to leave their apartments. WATERTOWN, NEW YORK At approximately 12:35 a.m., on December 15, 1989, a suspicious fire occurred at the 16 -story Midtown Towers in Watertown, New York. The fire gutted a community room, caused extensive fire damage to other areas on the first floor and spread smoke throughout the remaining floors. Three elderly occupants died of smoke related injuries and were found in the exit access corridors on upper floors. The non-sprinkiered building was designed to house elderly people and was constructed in 1970. The basement contains storage areas, utility rooms, HVAC equipment, and other service areas. The first floor has several offices and a large community room with a kitchen; the 15 floors above contain one -bedroom apartments. The building is a fire -resistive structure with a poured -in-place concrete structural frame, poured -in-place concrete floor slabs and masonry non- bearing exterior curtain walls. The building has a center core area that houses two elevator shafts and a scissor stairway. The stairways discharge into a common lobby and to exits leading to the outside. The community room (room of fire origin) also opens into the common lobby area. A building fire detection and alaim system is provided for occupant notification. The operation of any corridor smoke detector or manual pull station will initiate a local alarm and send a signal to the fire department. Each apartment has a single -station, battery-operated smoke detector and, reportedly, single -station detectors were provided in the community center. Other fire protection systems in the building include: standpipes in the exit stairways, hose cabinets in exit corridors and community room, and emergency lighting in the exit access corridors and exit stairways, powered by an emergency generator. State and local fire investigators determined that the fire is suspicious in nature originating in the community center. Once ignited, the fire quickly involved the combustible contents of the community room and spread to the first floor lobby and corridors through its open doors. Z -f The smoke movement in the building appears to be consistent with the "stack effect" phenomenon typically found in high-rise buildings. All three fatalities were found in the central corridor. Two were on the 13th residential floor and one was on the 12th residential floor. • :1 • �00 0^ y31 At approximately 5:10 p.m., on December 24, 1989, an accidental fire occurred in the 11 -story non-sprinklered John Sevier Center in Johnson City, Tennessee. The fire heavily damaged the first floor and spread vertically to two areas on the second floor. Smoke spread throughout the entire building. Sixteen elder residents died and at least 40 other residents were injured. The majority of the building was originally constructed in 1924. It consisted of masonry exterior bearing walls, a poured -in-place concrete structural frame, poured -in-place concrete floor slabs, and terra Iota file nonbearing interior partitions. The building was renovated in 1977 for use as elderly housing. This conversion resulted in a modification to the first floor. Space was allocated for a few small businesses, administration offices, a large community area, and several apartments. Also at this time modifications were made to the occupant floors. The following fire protection systems were part of the modification: two pressurized stairways, a standpipe system, emergency lighting, a fire fighters intercom, and a fire detection and alarm system. The fire detection and alarm system consisted of corridor smoke detectors and manual pull stations near the exit stairways. Activation of the building alarm system sounds an internal alarm and automatically notifies the fire department. Single -station, hard -wired smoke detectors are arranged to sound within the apartment of origin and send a signal to a security room. State and local fire investigators have determined that the fire was accidental. The investigators indicate that the fire most likely occurred in the area of a sofa in a first floor apartment. The smoke detector in the room operated and sent a signal to the emergency call panel. A security guard arrived at the first floor room, and found the room door open, and smoke filling the corridor. First arriving fire department units found fire venting from a first floor window and smoke began to show on the upper floors. With the door to the room of fireorigin open, the fire readily spread into the corridor and reached public areas that had combustible interior finishes. In addition, the fire spread into the ceiling space and ignited the combustible ceiling assembly. The fire was able to spread vertically because of utility equipment voids in the concrete floor slab. Smoke spread to all �.. _ma7,%:1:}•1[ . I floors in the building. The primary mechanism for smoke spread was the three elevator shafts. The 16 fatalities were found in various locations. Two were found in a first floor apartment that had windows opening directly to the outside. The other 14 were found on the floors above. The majority of the fatalities were from rooms close to this elevator shaft and a common pipe chase void. The fatalities from the upper floors were found both in their respective apartments and in the corridor. SUMMARY OF INCIDENTS There are several factors in these fires which resulted in fatalities including: (1) lack of automatic sprinklers; (2) failure of room compartmentation; (3) combustible interior finish; and (4) rapid fire growth. These factors are also common factors in other multiple -death fires in residences, independent of occupant age considerations. Each building in this analysis contained a certain level of fire protection, yet, the level was not sufficient to prevent a multiple -death fire. What affect, if any, age considerations of occupants had on the outcome of these fires is beyond the scope of this summary. Each room of origin appeared to reach flashover, a critical point in the growth of a fire when the life safety of occupants is threatened. The installation of automatic sprinklers can effectively control or prevent flashover from occurring and save lives. Further, there are building and firesafety codes and standards available to eliminate such factors, determined Brom this analysis, in housing for the elderly or for that matter, in multi -family residential housing. The building and fire protection community should continue to assess the level of fire protection reflected in these codes and standards and that contained in their local codes and standards, in preventing multiple -death fires in residential facilities primarily housing the elderly. This preliminary report was prepared in the public interest and may be reproduced with customary source credit. 5 F P,��IwF Z z 0 a 18 EAS' 88 SFSQUICENTEW'% A Beautiful Beginning IN"EknuntH of loattakr TO: Elmer C. Hodge FROM: Chief -DX Fuqua DATE: February 7, 1990 FIRE AND RESCUE DEPARTMENT MEMORANDUM SUBJECT: Report on Response Study Committee Maw ALL AMERICA CITY 1979 1989 T. C. FUOUA CHIEF Attached is the final draft of the Response Study Committee's report. Please review and if you have questions or changes contact me by 10 a.m. Thursday, February 8, 1990. Should you have questions or require changes after that time, contact Battalion Chief Mark Light. He helped put the report together and will be able to make any changes you feel necessary. 3568 PETERS CREEK ROAD. NW. • ROANOKE, VA 24019 • (703) 561-8070 FAX TELEPHONE (703) 561-8108 EXECUTIVE OVERVIEW EMERGENCY RESPONSE STUDY COMMITTEE The committee formed to evaluate the effectiveness of our emergency response has completed its charge. The committee members were: Rescue Captain Frances Murrie, District Chief Rick Wallace, District Chief Gene Wagner, Chief T. C. Fuqua, Captain David Hafey and Captain Steve Poff. This composition brought the various views of the department together to evaluate our overall response to requests for service. The committee evaluated numerous possibilities for improvement of fire and rescue protection. Throughout the process, data from incident reports, the computer-aided dispatch system, and personal experiences was assessed and potential causes determined. The base finding of the committee is that quality emergency service is provided in a majority of our responses. Unfortunately, there are times that adequate personnel are not available to handle emergency response. The committee has formulated a list of recommendations that will enhance the delivery of emergency services in Roanoke County. The following recommendations are made with no inference to either career or volunteer members, but for the overall improvement of the system. 1. Strive to improve each stationis average response time by 1 minute per year, with no response time longer than 15 minutes (unless travel distance compounds the problem). This recommendation will be accomplished by a challenge to each station to improve overall response time. Each District Chief and Rescue Captain will develop a plan to meet this objective. The response times will be evaluated monthly by the Chief of Fire and Rescue to determine if this goal is being met. The Chief will meet with the District Chief or Rescue Captain if the response time does not meet criteria and discuss the problem and determine a solution. Proiected Financial Impact: Staff Time Only 2. Request the State Department of Fire Programs to complete an evaluation of our department. The state Department of Fire Programs is willing to evaluate the total delivery of emergency services in Roanoke County. This evaluation will be very objective and will give an outside view of our strong points and deficiencies. The information is gathered from all segments of the organization and then evaluated as to the best approach for service OVERVIEW PAGE TWO ,L _J delivery. The committee recommends that we move forward with this study so that we have an unbiased opinion for further action. Projected Financial Impact: Staff Time Only 3. Mutual Aid Agreements With Other Localities Roanoke County currently does not have written mutual -aid agreements with all surrounding jurisdictions, with the result that the closest station is not always the one dispatched. It is proposed that Roanoke County develop Mutual -Aid agreements with adjoining localities, so that the closest station will respond to fire and rescue calls, regardless of political jurisdiction. Projected Financial Impact: The cost will be offset by return of Mutual -Aid. 4. Extend Emergency Medical Service delivery with career personnel from 6 a.m. to 5 p.m. An evaluation of all response times was completed by the committee. Between the hours of 6 and 7 a.m. and 4 and 5 p.m., calls are heaviest and those are times when there is not enough staff to respond to all the calls. This problem is inherent in a combination system as volunteers are going to and from work, and are therefore not available for calls, and the career staff is not yet on duty or has left for the day. This problem can be addressed by extending our current paramedic unit coverage. We can effectively staff 6 medic units for the extra time by paying overtime to current staff. Extending coverage in this manner will not require additional staff, yet will upgrade the delivery of service during this critical time period. Projected Financial Impact: $55,000 S. Extend Fire and Rescue Coverage to 10 hours at Bent Mountain Station. Roanoke County currently provides career support at the Bent Mountain Station 8 hours each day, Monday thru Friday. Calls are received after the career people leave and before the volunteers return back to the area. Calls that are received during this time period often have extended response times. The addition of 2 firefighters will allow for staffing of this station on a 10 hour per day basis. This response area will OVERVIEW PAGE THREE 2)—/ then have the equivalent service that all other stations have for daylight response. Projected Financial Impact: $55,000 6. Addition of a Public Fire Education Officer The state fire code requires that building occupants of various types of structures be trained in fire safety practices. Due to present work load, the current Fire Inspectors are unable to meet this charge. This position will be responsible for designing, implementing, coordinating, program delivery, and evaluation of fire safety education programs for our county. Emphasis will be placed in the following order: Nursing homes/retirement centers, public and private schools, and the general public. This position is one that will have long lasting effects on the fire problem of our future. This position will provide more direct support for the pee..n...t3o of fire deaths than any other position in the department. Projected Initial Financial Impact: $45,135 (includes vehicle) Projected Ongoing Impact: $26,000 7. Equip all current stations with bunk rooms and construct all future stations with bunk rooms. The most efficient night time response is made when personnel are at the station. Our volunteers are encouraged to stay at the station, whenever possible, at the stations having sleeping and bath facilities. However, Catawba, Mt. Pleasant, and Masons Cove do not have sleeping facilities, and it is recommended that these stations be updated to include bunk rooms and appropriate shower and bath facilities. Minor alterations and additions will have to be completed at other stations in order to bring all stations up to an acceptable level to accommodate male and female members. The committee further recommends that all future stations be constructed with adequate bunk room facilities. Proiected Financial Impact• Cost proiections are being Prepared, recommend including funds in Capital Improvement Program and/or bond referendum OVERVIEW PAGE FOUR ID -) 8. Designated Fire and Rescue Dispatchers that are responsible to the Chief of Fire and Rescue. Current dispatchers work for the Sheriff's Office, and any training relating to Fire and Rescue must be approved by the Sheriff. Historically most fire and rescue training is provided on the job. The committee contends that in order to have trained fire and rescue dispatchers, the Chief must have some control over their training and work conditions. The committee understands that the future Chief of Police and the Chief of Fire and Rescue will evaluate the communications center and reach a consensus. The committee believes that this should be a top priority, and some form of control/evaluation should be established for fire and rescue dispatching. Projected Financial Impact for Separate Dispatchers: Unknown - depends on system. 9. Reduction of sprinkler connection fees to actual cost only. An automatic sprinkler system is the most efficient method to immediately contain a fire. In order for a sprinkler system to be complete the system must be connected to a water supply system. When a building is required to have a sprinkler system, or the owner decides to put in a system voluntarily, a connection fee is charged. This fee serves as a detriment to the installation of sprinkler systems and the committee recommends that this fee be reduced to the actual cost incurred by Roanoke County. This change will give developers and owners that are operating on a limited budget an opportunity to install a sprinkler system without an overwhelming connection fee; furthermore, we can encourage owner of buildings not required by the fire code to have a system to install one that provides immediate response to all fires in the early phases. Proiected Financial Impact: Unknown 10. Institute a fee for false alarm activations. Continuous false alarms have a tendency to reduce a station's response times. The committee proposes that a set fee be charged for each alarm system malfunction. This fee will not be applicable until after an allowance per period is reached. Reduction of continuous false alarms will improve our members' response to these automatic alarms. Proiected Financial Impact: $25 per false alarm. OVERVIEW PAGE FIVE 11. Provide additional volunteer incentives Volunteers provide emergency response to calls in our county without direct compensation. The committee recommends that the following additional incentives be provided for each volunteer. A. Waive the personal property taxes on 1 vehicle. B. Increase the weekly disability benefit in case of injury. The county currently provides each volunteer with a free county decal for 1 vehicle. If the county waived the personal property taxes on 1 vehicle, it would give our volunteers more incentive to actively participate in departmental activities. If a volunteer member is injured in the line of duty he or she is paid only $190 per week. It is very difficult for someone to meet their responsibilities on this amount, and the committee believes that raising this amount will provide additional protection for our volunteers in the event of an injury. Projected Financial Impact For Personal Property Incentive: $150,000 (based on average of $250 per vehicle for 600 volunteers). Financial Impact for Additional Disability Insurance: $9,875 for $390/week 12. Security lock boxes on major buildings. Department history has shown that access to buildings during emergency situations is very difficult and the committee proposes that a standard lock box be required for certain targeted buildings. This box will contain a key to the building where the box is located and a master key will be on each response vehicle that will access the lock box. Appropriate security measures will have to be instituted to assure only authorized personnel have access to the master keys. Proiected Financial Impact: No direct impact on department. The listed recommendations are items that our committee contends will enhance our overall delivery of Emergency Services in Roanoke County. Many of the recommendations will require additional planning and study in order to implement. This is understood and all members of the committee and our department realize that change does not occur immediately. If we set a course and develop a plan, together we can improve our level of service for the citizens. OVERVIEW PAGE SIX The committee will remain active, and periodically operational and organizational goals, priorities, With input from all segments of the Fire and Rescue can set our future course. Submitted by: T-�t, e. F Chief of Departme Date: 2 - 9 - meet to review and problems. Department we �-1 °0000 \\ \ 000ao 0 :: ;;:•;`:;: MM CC to f� O cC N to f� N O T to M N M� r r •- r 'q- CV r - ?<>;> >`•> 0 0 0 0 �! r (n r, > ..._ :" :>:>.:.:s CO CO N CO N N CD CO M P- r r :.r;iri T T O\V Cq Z >v W Vi � 0 ... F— LL ..� (L '<:! ►...: . ff� rnrODiN�Mr Z : >:.— XII .....::::::::>.>:.: 00 �.._. V/ (.co 7 c G T T M r .:.:.;:.;;:.;:.;:.:.;:.:.;: ;:.;:.:::.::.::.::.::.: >Z>>:;:.;;:: y.!r�� cc CL Cl) 03 di . :.:::; C'»'r >>OEM 1 CA W > co O . .:. .......... .... :. 'Z ' --- Z Z Z — Z — Z ----- Z Z Z Z Z --- Z Z ,^• T WJ .::.:..:..::.:::::;:;::.;:;. ?.> `. 2;. }JT U MtOON�O I i I r r r T N �'�OOOO N N M to to D Q \ = .< <`....... ::....:: :;: T r T- T N N N M qt L r Q : :;;:s:>:,;:>.::>;::::>:: f... ui ACTION # A-21390-4 ITEM NUMBER _3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1990 AGENDA ITEM• Request to the City of Roanoke for upgrade of the Roanoke River Sewer Interceptor capacity COUNTY ADMINISTRATOR'S COMMENTS: 11 1 0061i1U_101 The City of Roanoke owns the Roanoke River Sewer Interceptor and the wastewater Treatment Plant. Those facilities provide sanitary sewer conveyance and treatment for Roanoke County under the provisions of the 1972 Sewage Treatment Contract. This contract and other action of City Council assign Roanoke County certain capacities in the interceptor and treatment plant. SUMMARY OF INFORMATION: In order to provide future expansion of the Roanoke County Sanitary Sewer System, additional capacity is required within the Roanoke River Sewer Interceptor section owned by the City of Roanoke. The 1972 Sewage Treatment Contract provides that the County first request the City to construct or enlarge a City owned sewer line. If the City shall decline to construct or participate in the line, then the County may proceed with the construction of the line within the City. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors request the City of Roanoke to enlarge, construct or otherwise provide additional capacity within the Roanoke River Sewer Interceptor for use by Roanoke County. It is further recommended that the Board authorize staff to negotiate with the City concerning the capacity desired and method of sharing the cost of such capacity. Such negotiations would result in an agreement that would be presented for approval of both governing bodies. SUBMITTED BY: r Cliffo aig, P.E. Utility Director r:�����•li��•� -3 ACTION VOTE Approved ( Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve staff recommendation Eddy x_ Received ( ) Johnson x Referred McGraw x to Nickens x Robers x cc: File Cliff Craig, Director, Utilities Paul Mahoney, County Attorney Elmer C. Hodge County Administrator -3 ACTION VOTE Approved ( Motion by: Bob L. 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Kt 9 SF 9 9 �E 1:17 ACTION NO. A-21390-5 ITEM NUMBER 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1990 AGENDA ITEM: Application for a Bingo Permit - Fort Lewis Rescue Squad, Inc. COUNTY ADMINISTRATOR'S COMMENTS :L to, -,v - BACKGROUND: / J On December 13, 1988, the Board of Supervisors approved the request of the Fort Lewis Rescue Squad, Inc. for a bingo permit for the calendar year 1989 and they were advised that the permit expired December 31, 1989. On January 31, 1990 the organization applied for their annual permit for games to be held at the Fire Station Company 9, owned by Roanoke County. SUMMARY OF INFORMATION County Attorney Paul Mahoney has researched the background on this permit application. The Commissioner of the Revenue's Office advises that the Fort Lewis Rescue Squad, Inc. has been conducting bingo games every Saturday evening in 1990 despite the expiration of the permit. Their 1989 financial report was due on November 1, 1989, but was not filed until February 1, 1990. The 1% audit fee which is due with the financial report has not yet been paid and the gross receipts information required in the bingo application has not been provided. The applicants had acknowledged in their 1989 application that they were aware of these requirements. At the present time, the Fort Lewis Rescue Squad is in violation of both state law and county ordinances which may result in criminal penalties. Commissioner of the Revenue Wayne Compton has not recommended approval of the permit. The organization has paid the $25.00 permit fee. This issue has been discussed with Eugene Rhodes, the individual responsible for the bingo permit and he has indicated he is aware of the violations and will pay the 1% audit fee and complete the application. RECOMMENDATION: Staff recommends that the Bingo Permit be approved upon proper filing of the financial records, receipt of the 1989 audit fee and completion of the gross receipts section of the application. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Steven A. McGraw No Yes Abs Denied ( ) tr) approve Ringo Permit upon Eddy _x Received ( ) rer-Pi nt of ancli t fee, and Johnson x Referred ( ) c-_mm�_l i an !P with staff McGraw x TO ( )-P!'nmmendat i nn Nickens x Robers x cc: File Bingo/Raffle File Wayne Compton, Commissioner of Revenue COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sem. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sec. of the Roanoke -County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES YES Name of Organization FORT LEWIS RESCUE SQUAD INC. Street Address 3905 WEST MA IN STREET Mailing Address P.O.BOX 446 City, State, Zip Code SALEM,,VA. 24153 Purpose and Type of Organization LIFE SAVING When was the organization founded? 1962 1 Roanoke County meeting place? FIRE STATTnN r) 9 Has organization been in existence in Roanoke County for two con- tinuous years? YES X NO Is the organization non-profit? YES X NO Indicate Federal Identification Number # '-�� -/ ilk 9l1F Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: JOHN TATE Vice -President (ii�/�1,�� L, / l't5 TR Address: 3104 HARBORd)OD RD. SALEM Address: �Y2 &4C1'46k 1) /f Secretary: BRENTA LOVELACE Treasurer:LISA RHODES Address: 1840 RICHLAND HILLS DR Address: 612 CENTRAL AVE. SALEM SA LEM VA. Member authorized to be responsible for Raffle or Bingo opera- tions: Name EUGENE D.RHODES Home Address6J2 CENTRAL AVE. SALEM, VA. Phone 389-1265 Bus. Phone 389-4581 A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday From7 _77�. To-rl-.= P - M. 2 ,Z) -y State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. To BOY FIRST AID EQUIPMENT AN TOOLS TO REMOTE PEOPLE OUT OF CARS AN WREACKS WOULD LIKE TO PURSHUSE A NEW CRASH TRUCK 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: ROANOKE COUNTRY Address: 3738 BRAMBLETON AVE S.W. County ROANOKE State VA. Zip 24018 Is the building owned by a 501-C non-profit organization? Seating capacity for each location: APPDX 200 Parking spaces for each location: I00 ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sburces related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? YES 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? YES 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords�quired to be maintained for Bingo games or raffles? 4 Z -71 5. Does Your -organization understand tha ancial Report must be filed with the Commissioner of the Revenue on or before th "first day of November of each calendar year for which a per - mi ha 6. --your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter?YES 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? YES 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? YES 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the Countv of Roanoke upon submission of the annual financial report due on or before the first of November? YES 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? YES 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? YES 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? YES 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? YES 5 14. Has your organization attached a complete list of its member- ship to this application form? YES 15. Has your organiz_Nts on attached a copy of its bylaws to this application form, YYEE 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? If yes, state whether exemption is for real, person 1 property, or both and identify exempt property. 17. State the specific type and purpose of the organization. Y's- i% 7,. 18. Is this organization incorporated in Virginia?'; If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Chtfl` itable Solicitations Act, Section 57-48 of the Virginia Code? (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? 106 (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value D ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted mo;7e frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on 518.2- 340.6 of the Code of Virginia and 54.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date and the amount of receipts and prizes on each day?f_3 (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded?'l'j r d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? L S 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? Yf- 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? y,4 S 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? S 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 — �/ 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? Y E 5 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal?� S a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: 4,��A4_ t1A Subscribed and sworn before me, this day ofl 19� My commission expires: 13 --le — —1 g. -f / RETURN THIS COMPLETED APPLICATION TO: 911 Notary Public COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 0 Z) _q NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commissioner of the Revenue The above application is not approved. //? k, Date ommiss' ner of he Re enue C I/ SrCo sq-,' ,s� l L— �s cS� )eR L v A 4 Cj t-'�L 1� 0 1- wo ,�--�"-. ✓ - � � G�` tit" COMMISSIONER OF THE REVENUE BINGO OR RAFFLE FINANCIAL REPORT Pursuant to Section 18.2-340 of the State Code of Virginia and Article V Section 4-96-97 of Roanoke County Code, all holders of -L)-4 a Bingo Game or Raffle Permit must file annually or quarterly with.the county a record of all receipts and disbursements in accordance with the provisions of this Article. All such account- ing shall be made on or -before the first day of November of each calendar year for which a permit has been issued. FAILURE TO FILEA REPORT OF SUCH RECORDS ON OR BEFORE NOVEMBER 1ST SHALL CAUSE THE AUTOMATIC EVOCATION OF THE PERMIT. Name of Organl.zation .c4 cS Address 3 O 3 44) `t�z�=� �lY� =� 7 7' Address Where Bingo/Raf f le is held �� U S % Com.. Person Preparing Report 0-S-1 Period Daytime Telephone Number of Person Preparing Report S--7 Period for which this report is filed y -5—, l Z /O Permit was for YIC.42Bingo Raffle I. BEGINNING BALANCES C/ " 1. Beginning Bank Balance from Bingo Raffle . . .$ 2. Cash on Hand . . . . . . . . . . . . . . . . .$ 3. TOTAL . . . . . . . . . . . . . . . . . . ( A ) $ II. GROSS RECEIPTS 4. Admission (Regular and Extra Cards) $_ o,'�j��, 5. Instant Bingo Sales . . . . . . . . . . . . . $_^"'7�/, �d 6. Misc. Sales (Excl. bev. & Food) $ d Explain in Part IV. 7. Raffles . . ... . . . . . . . . . . . . . . . $ �} 8. Other . . . . . . . . .Explain in Part IV $ Q 9. TOTAL ( B ) $ 2 7.3 � 10. TOTAL CASH AVAILABLE . . . . Add (A) and (B) $ © �� 1 ,D - y III. OPERATING COSTS (EXCLUDING BEV. AND FOOD) IV * * * * * * * * * * .$ l3 3 o° ,5 11. Bingo Supplies . . . . . . . . . . . . . LINES s S/0 Uy 12. Instant,Bingo Supplies . . . . . . . . . . . `�— 13. Other Supplies -&,Equipment -Explain in Part IV $ (� Line# /3 L'_ A43/vCT.S fA- 6,40s ' • ' ' • ' $ 14. Permit Fee . . . , • • • • • • • • Line#H $ SOD, 15. :Jackpot Prizes Awarded . . . . • • • • • • • .--ply-- 16. Instant Bingo Prizes Awarded . . . .$;�30-s° . . . $ d 17. Rent . . . . . . . . . . . . . . . . . . ' ' $ 18. Audit Fee . . . . . . .. • • • • • • • • ' �S7 19. Other . Explain in Part IV $ (C) $ 20. TOTAL . (D) $ 21. USE OF PROCEEDS . . . . . . . . . . . Explain in Detail in Part IV 22. TOTAL EXPENDITURES . ADD (C) and (D) $ 23• ENDING BANK BALANCE . . . .. . . • • • • _. . . . . (F) $ G DO G 24. CASH ON HAND . . . . . . . . . ... . 25. TOTAL ACCOUNTED FOR . . . ADD (C) (D) (E) (F) $ �F-Ll Line# Line# * * * * * * * * * * * * * * * * * * * * 2 * * * * * * * * * * PART IV * * * * * * * * * * DETAILED EXPLANATIONS REQUIRED FOR ANY ENTRIES ON LINES 61 81 13, 19, or 21 L i ne # 13 u ry (•c! /� Mme/ � S S >`�i�l 1Z "' Line# /3 L'_ A43/vCT.S fA- 6,40s Line#H tc X m AS Line#a( ���-S�GJ ,D �b•c� �i��CkJIS d✓e, Srgl- vp rvN© Line# Line# Line# * * * * * * * * * * * * * * * * * * * * 2 "Ki-, BINGO OR RAFFLE PROCEEDS CERTIFICATE OF USE This certificate MUST be verified under oath by the Fiscal Officer, President, and Members of the Board of Directors. THIS CERTIFICATE MUST BE FILED WITH THE ANNUAL FINANCIAL STATE- MENT ON NOVEMBER 1ST. Name of organization I certify that the proceeds of all Bingo Games or Raffles reported herein have been used to support those lawful, religious charitable, community or educational purposes for which this organization is specifically chartered or organized and that the operation of such Bingo Games or Raffles has been in accordance with Title 18.2 of the Code of Virginia, as amended. SignatureDate Name NWAI b Title Home Address: tj4P kt.O fe-A Signatur Date / ' 3/ ..Name Title Home Address: 6/,Z Ci6aV r%AC ^06 SAt h2k Signature Date Name Title 1 Home Address: Signatur Name ,(J Title Home Address: /- IS Date J - 31- 90 The above signed Officers and Directors hereby swear or affirm under penalties of perjury as set forth in Title 18.2-434 of the Code of Virginia, that the above statement is true to the best of their knowledge, information, and beliefs. Subscribed and sworn to before me, this / day of 19,X0 My commission expires: 19�_ Notary Public AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1990 RESOLUTION NO. 21390-6 APPROVING AND ADOPTING THE SECONDARY SYSTEM SIB YEAR CONSTRUCTION PLAN FOR ROANOKE COUNTY FOR THE PERIOD OF 1990-96 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board does hereby approve and adopt the Secondary System Six Year Construction Plan as set out on the attached summary and as reviewed and/or amended by the Board on February 13, 1990 in accordance with the provisions of Section 33.1-70.01, of the Code of Virginia, 1950, as amended; and 2. That a public hearing was held on January 23, 1990, to receive comments on the Secondary System Six Year Construction Plan for the period of 1990-96; and 3. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly attested copy of the secondary System Six Year Construction Plan by the Clerk to the Board. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Fred C. Altizer, Jr., Resident Engineer, Virginia Department of Transportation AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1990 RESOLUTION NO. 21390-7 ADOPTING A PRIORITY PROGRAM FOR THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM SIS YEAR CONSTRUCTION PLAN FOR ROANOKE COUNTY FOR FISCAL YEAR 1990-91 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board does hereby establish and adopt for fiscal year 1990-91 in accordance with the provisions of Section 33.1- 70.01 of the Code of Virginia, 1950, as amended, a budget for the expenditure of improvement funds for the Virginia Department of Transportation Secondary System Six Year Construction Plan in Roanoke County, and a list of projects to be carried out in fiscal year 1990-91 taken from said Six Year Plan by order of priority (priority program) as set out on that certain list of priorities reviewed and/or amended by the Board at its meeting on February 13, 1990; and 2. That a public hearing was held on January 23, 1990, to receive comments on the Secondary System Six Year Construction Plan for the period of 1990-96; and 3. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly attested copy of said priority list of projects on the Secondary System Six Year Construction Plan by the Clerk to the Board. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Fred C. Altizer, Jr., Resident Engineer, Virginia Department of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1990 RESOLUTION 21390-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for February 13, 1990, designated as Item R - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - June 14, 1989, June 27, 1989 2. Approval of Minutes - January 9, 1990, January 20, 1990. 3. Approval of Raffle Permit - Roanoke County Occupational School PTA. 4. Approval of Raffle Permit - Loyal Order of Moose Lodge 284. 5. Resolution of Support regarding solid waste management. 6. Donation of sanitary sewer easement from Richard L. and Marilyn M. Popp. 7. Request from the Virginia Department of Transportation for resolution regarding changes to Route 639. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson with Items K-1 and K-5 removed, and upon the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Item K-1 approved on motion of Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy Item K-5 removed and deferred to February 27, 1990 on motion of Supervisor Eddy and the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Hickens, Robers NAYS: None Mary H. Allen, Clerk Roanoke County Board of Supervisors CC: File Clifford Craig, Utility Director Paul M. Mahoney, County Attorney Phillip Henry, Engineering Director Gardner Smith, General Services Director ACTION NO. A -21390-8.a ITEM NUMBER K- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1990 AGENDA ITEM: Request for approval of a Raffle Permit from the Roanoke County Occupational School PTA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Occupational School PTA has requested a Raffle Permit to be held on April 28, 1990. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The Application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: . v. Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Bingo/Raffle File Eddy x Johnson x McGraw x Nickens x Robers x COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. se. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seg. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable.investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT X BINGO GAMES Name of Organization Roanoke County Occupational School Street Address 5937 Cove Rd., N.W. Mailing Address City, State, Zip Code Roanoke, VA 24019 Purpose and Type of Organization Parent-Teacher Association When was the organization founded? 1972 1 Roanoke County meeting place? Yes Has organization been in existence in Roanoke County for two con- tinuous years? YES x NO Is the organization non-profit? YES X NO Indicate Federal Identification Number # Attach copy of IRS Tax Exemption letter. Officers of the Organization: Co -president: Karen VanDeusen iidd-president Lynne Bryant Address: 4258 Nelma Lan -e Address: 534 Stacie Drive 9.ezna]re, VA- 2401Vinton, VA 24179 Secretary: Kitty Ramsey Treasurer: Jim Crumpacker Address: 3015 Carolina Avenue Address: 3145 Links Manor Drive Roanoke, VA Salem, VA 24153 Member authorized to be responsible for Raffle or Bingo opera- tions: Name Virginia Mattern Home Address 5460 North Lakes Dr., Roanoke, VA. 24019 Phone 563-0343 Bus. Phone - A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. Multi-purpose Room, Roanoke County Occupational School 5937 Cove Road, N.W., Roanoke, VA. 24019 RAFFLES: Date of Drawing 4/28/90 Time of Drawing_ BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 . State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. Used to supplement material needs and supplies for the classroom teachers. 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? yes 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? yes 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? VPS 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? yes 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? yes 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? yes 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that theroceeds of any Bingo game or raffle have been used for these lawul, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? yes 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? yes 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? yes 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? yes 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? yes 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or 518.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? yes 5 14. Has your organization attached a complete list of i s, member- ship to this application form? no A complete �list is available upon writtenrequest. 15. Has your organization attached a copy of its bylaws to this application form? yes 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? yes If yes, state whether exemption is for real, personal property, or both and identify exempt property. We are a Parent-Teac-herAssciat We hold Do _r-eaT or person 17. State the specific type and purpose of the organization. Parnnt-TaancPr Assnriatipn C1jppnrt rrmip far stat int activities, 18. Is this organization incorporated in Virginia? no If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? no (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? n/a (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES,`AND PROCEED TO NOTARIZATION. Article Description Double Wedding Ring Quilt Wooden Hope Chest Fair Market Value $300.00 $150.00 (This article was a donation) 4. ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on 518.2- 340.6 of the Code of Virginia and 54.98 of Roanoke County Code must include the following; a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at suchOtimes as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? yes 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? yes a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. • NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL ,APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in 518.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: Tit Home Address at, Subscribed and sworn before me, this�> o 1990 My commission expires: 1 2J o2� 19 o ary Public _ RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 8 i NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Comma sioner o the Revenue The above application is not approved. Date Commissioner of the Revenue • 9 ACTION NO. A -21390-8.b ITEM NUMBER/R�_ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1990 AGENDA ITEM: Request for approval of a Raffle Permit from the Loyal Order of Moose Lodge No. 284 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Loyal Order of Moose Lodge No. 284 has requested a Raffle Permit to be held on April 21, 1990. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ACTION VOTE Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson cc: File Bingo/Raffle File No Yes Abs Eddy x Johnson x McGraw x Nickens x Robers x COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seq. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq. of the Roanoke -County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: RAFFLE PERMIT )X; (check one) BINGO GAMES Name of Organization Loyal Order of Moose Lodge Pio. 284 Street Address 3233 Catawba Valley Drive, Salem, Va. 24153 Mailing Address P. O. Box 538 City, State, Zip Code Salera, Va. 24153 Purpose and Type of Organization Fraternal Organization When was the organization founded? 1915 1 Roanoke County meeting place? Moose Home - 3233 Catawba Valley Drive Has organization been in existence in Roanoke County for two con- tinuous years? YES X NO Is the organization non-profit? YES x NO Indicate Federal Identification Number # 54-0287492 Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: Norman S. Pleasanton Vice -President Clarence E. Davidson Address: 2407 Laura Road NW Address: 1759 Pomeroy Road Roanoke, Va. 24017 Salem, Va. 24153 Secretary: Paul J. Whittemore Treasurer: John E. Wade Address: P. 0. Box 538 Address: 7104 Woods Crossing: Drive SW Salem, Va. 24153 Roanoke, Va. 24014 Member authorized to be responsible for Raffle or Bingo opera- tions: Name Frank T. Richardson, Jr. Home Address 1515 Gaines St. Salem, Va. 24153 Phone 986-0912 Bus. Phone N/A A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing 4-21-90 Time of Drawing pit BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. The proceeds of our raffle will be used for the purpose of donations to Civic Organizations, local, state & national. 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? Yes 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? Yes 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? Yes 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? Yes 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? Yes 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? Yes 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? Yes 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? Yes 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? Yes 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? Yes 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? Yes 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or 518.2- 340.10 18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Yes 5 14. Has your organization attached a complete list of its member- ship to this application form? On File 15. Has your organization attached a copy of its bylaws to this application form? 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? Yes If yes, state whether exemption is for real, personal property, or both and identify exempt property. Real Estate 3233 Catawba Valley Drive, Salem, Va. 17. State the specific type and purpose of the organization. Fraternal - Non -Profit - Charitable 18. Is this organization incorporated in Virginia? YES If yes, name and address of Registered Agent: Paul J. Whittemore P. 0. Box 538 Salem, Va. 24153 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? No (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? No (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value Choice of 2 free tickets on a fishing trip. $340.00 or $200.00 cash $200.00 C. ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on 518.2- 340.6 of the Code of Virginia and 54.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization be conducted at such time as and only at such locations this application? understand that instant Bingo may only regular Bingo game is in progress, and at such times as are specified in 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in 518.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: ,L'W_f'VVL0' —.1ry Administrator 1741 Elbert Drive, Roanoke, Va. 2401E me Title Home Address Subscribed and sworn before me, My commission expires: 19 this )day of 9� otary P RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 8 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. - -./—I I -q-0 lot -k-) C?, Date Commiss'oner of he Revenue The above application is not approved. Date Commissioner of the Revenue 9 ACTION NO. A -21390-8.c ITEM NO. w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1990 AGENDA ITEM: Donation of a sanitary sewer easement from Richard L. Popp and Marilyn M. Popp to the Board of Supervisors of Roanoke County, Virginia COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND. co a -t - SUMMARY OF INFORMATION: This consent agenda item involves the donation of a sanitary sewer easement containing 1286 square feet from Richard L. Popp and Marilyn M. Popp to the Board of Supervisors of Roanoke County, Virginia, across the northeastern portion of Lot 23, Block 2, Section 20, Hunting Hills Subdivision as shown on a plat dated 20 July 1988 prepared by Buford T. Lumsden & Associates, P.C. The location and dimensions of this donated easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this drainage easement. Approved (x) Denied ( ) Received ( ) Referred to cc: File Respectfully submitted, Paul M. Mahoney County Attorney Action Motion by Bob L. Johnson Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities Paul Mahoney, County Attorney John Willey, Director, Real Estate Assessment Vote No Yes Abs Garrett x Johnson x McGraw x Nickens x Robers x 09 EVJ 4AtJ 1 A R r+ MZ ci 4c eAJT �g•9 I)bl'0V, I%SG, so. FT. Q. 1 Q oQ w LOT 23 09 Asa. &XI . I" 12 .�A.J. 50-& LA4ALM LI,IT L 0 22 PLAT SHOWING NEW SANITARY SEWER EASEMENT BEING GRANTED TO THE ROANOKE COUNTY BOARD OF SUPERVISORS BY RICHARD L. POPP & MARILYN M. POPP SITUATED ON LOT 23, BLOCK 2, SECTION #20, HUNTING HILLS (P.B. 9, PG. 317) ROANOKE COUNTY, VIRGINIA O� I S. LEE VALE: ` I" = 50' DATE: 20 JULY 1988 HENO0a� ; J BUFORD T. LUMSDEN & ASSOCIATES, P. C. ENGINEERS—SURVEYORS 1Z._ .t4�' ROANOKE, VIRGINIA CovAt #04-15T PARAGRAPH 5 CORRECTED 5/3/91 AND PARAGRAPHS 3, 4, AND 6 CORRECTED 6/13/91 AT'THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOEE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 1990 RESOLUTION 21390-8.d REQUESTING CHANGES IN SECONDARY SYSTEM DUE TO RELOCATION AND CONSTRUCTION OF WEST RIVER ROAD (ROUTE 638) BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of a portion of West River Road (Route 639) which was relocated and reconstructed under VDOT Project 0639-080-143,C-503; 2. That it appears to the Board or Supervisors that Secondary Route 639, from 0.88 Mi. E. of Route 649 to 0.4 Mi. W. of Route 734, a distance of 0.84 Mi., has been altered; a new road has been constructed and approved by the- State Transportation Commissioner, which new road serves the same citizens as the road so altered; and these changes are shown on the attached sketch titled "CHANGES IN SECONDARY SYSTEM DUE TO RELOCATION AND CONSTRUCTION ON ROUTE 639, PROJECT 0639 -080 -143,C -503,B-628, dated at Richmond, Virginia, October 11, 1989.,, 3. That the portions of Secondary Route 639, i.e., Sections No.l and No.2, shown in red and connections thereto, i.e., Sections No.4 and No.5, shown in brown on the referenced sketch, for a total distance of - —9-, 0,42 miles be, and hereby is, added to the Secondary System of State Highways, pursuant to Section 33.1-229 of the Code of Virginia, as amended. 4. That the section of the old location, i.e., Section No. 3, and Section 3A. -shown in orange on the referenced sketch for a total distance of 0.78 miles., be and hereby is, to be renumbered and remain as a part of the Secondary System of State Highways. 5. That the section of old location, i.e, Section No. 8, shown in blue on the referenced sketch for a total distance of 0.6- 0.06 miles, be, and hereby is, abandoned as a public road, pursuant to Section 33.1-155 of the Code of Virginia, as amended. 6. That the State Transportation Commission be requested to take the necessary actions to discontinue the section of old location, i.e., Sections No. 6 and No. 7 shown in yellow on the referenced sketch for a total distance of 0.05 miles, as a part of the Secondary System of State Highways as provided in Section -33- 76.4-33-1-150 of the Code of Virginia, as amended. On motion of Supervisor Johnson, and carried. by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Brenda J. lton Roanoke County Board of Supervisors cc: File George Simpson, Assistant Director, Engineering Arnold Covey, Director, Engineering & Inspections Fred C. Altizer, Jr., Resident Engineer, Virginia Department of Transportation 6 *r 'Jam_. L=..c GO-Ic I _ Loc. Sta. 89+77 ?9 f isZm Sect. 4 0.0:z`�� 100 lii OC r' •off 6 4oC'Xn�01 �o tiCti rna n 5CCTi00l3,4 0.23 N(i. �1 N 1� 11 11 II 11 0639-080-143, C-503 1 0639-08o-143,=5-717 O.3 s -AG, Sect. 1 1P 639 COUNTY Main Line Sta. 109+85.87 Sect. 5 O.O.Z W Conn. Rte. 639 +, (Old Loc.) Sta. 12+37 I Sect. 11� JII 1 Sect. 8so R.Jv 0.O% Mi. �• `� Norfolk / � N At 55 of Sect. 3 LEGEND ROANOKE COUNTY CHANGES IN THE SECONDARY SYSTEM DUE TO RELOCATION' AND CONSTRUCTION ON ROUTE 639, PROJECT: 0639-080-143,C-503 Section of old location to be abondoned Va. Dept. of Transp. Section of old location to be discontinued Traffic Engineering ISection of new location to be added to the October 11, 1989 Secondary System W�Connection to be added to the Secondary System _Section of 'old location to be renumbered'. pN Main Line 0 Sta. 109+02 3�,�: Conn. Rte. 639 ? (Old Loc.) Sta. 13+44 1 Sect. 5 O.O.Z W Conn. Rte. 639 +, (Old Loc.) Sta. 12+37 I Sect. 11� JII 1 Sect. 8so R.Jv 0.O% Mi. �• `� Norfolk / � N At 55 of Sect. 3 LEGEND ROANOKE COUNTY CHANGES IN THE SECONDARY SYSTEM DUE TO RELOCATION' AND CONSTRUCTION ON ROUTE 639, PROJECT: 0639-080-143,C-503 Section of old location to be abondoned Va. Dept. of Transp. Section of old location to be discontinued Traffic Engineering ISection of new location to be added to the October 11, 1989 Secondary System W�Connection to be added to the Secondary System _Section of 'old location to be renumbered'. 0 ACTION NUMBER A-21390-9 ITEM NUMBER L / — q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 1990 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Community Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. His term expired August 13, 1988. One-year term of Bernard Hairston expired August 13, 1989. 2. Grievance Panel Two-year term of Eugene Martin expires February 23, 1990. 3. League of Older Americans One-year term of Webb Johnson will expire 3/31/90. 4. Health Department Board of Directors Two-year term of Susan Adcock expired November 26, 1989 5. Landfill Citizens Advisory Committee Carl L. Wright, representative from the Cave Spring Magisterial District has resigned and another representative should be appointed. 6. Parks and Recreation Advisory Commission Three-year term of Alice Gillespie, Hollins Magisterial District expired June 30, 1989. 7. Regional Partnership Site Advisory Committee Three-year term of Charles Saul expired December 21, 1989. 8. Roanoke Regional Airport Three-year term of Bob L. Johnson expired 2/10/90. New term will be four years. 9. Transportation and Safety Commission Four-year terms of Arnold Struson, Medical Representative and Jackie Talevi, Legal Representative will expire 3/1/90. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVEDi Bim: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) nominated Bob L. Johnson to a Eddy x Received ( ) four-year term on the Roanoke Johnson x Referred ( ) Regional Airport and requested McGraw -:T-- To To ( ) immediate vote, Bob L. Johnson Nickens x appointed Robers x Lee Eddy advised that Regional Partnship Site Advisory Committee no longer exists and no appointment needs to be made. cc: File Roanoke Regional Airport File Regional Partnership Site Advisory Committee File