HomeMy WebLinkAbout3/13/1990 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 13, 1990
RESOLUTION 31390-1 EXPRESSING APPRECIATION OF
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO CLARENCE W. SIMMONS FOR 17 1/2 YEARS OF
SERVICE TO ROANOKE COUNTY
WHEREAS, Clarence W. Simmons was first employed in May,
1972, as a fire fighter in the Fire and Rescue Department, and
served as a Fire Lieutenant for eleven and one-half years; and
WHEREAS, Clarence W. Simmons was certified as an
Instructor I and served as a regional member of the HAZMAT Team;
and
WHEREAS, through his employment with Roanoke County,
Clarence W. Simmons was instrumental in improving the quality of
life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to CLARENCE
W. SIMMONS for seventeen and one-half years of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful and productive retirement.
IN WITNESS WHEREOF, we have hereunto set our hands and
caused the seal of the County of Roanoke, Virginia, to be affixed
this 13th day of March, 1990.
On motion of Supervisor Johnson, and carried by the following
recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Robers
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
16/. C2.Q-c4ti
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Keith Cook, Director, Human Resources
Tommy Fuqua, Chief, Fire & Rescue
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MARCH 13, 1990
RESOLUTION 31390-2 APPROVING THE ROANOKE
REGIONAL AIRPORT COMMISSION BUDGET FOR FY
1990-1991, UPON CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 24.B of the Roanoke Regional Airport
Commission Act and Section 17.(a) of the contract between the City
of Roanoke, Roanoke County, and the Roanoke Regional Airport
Commission provide that the Commission shall prepare and submit its
operating budget for the forthcoming fiscal year to the Board of
Supervisors of the County and the City Council of the City; and
WHEREAS, by report dated February 14, 1990, a copy of which
is on file in the Office of the Clerk to the Board, the Chairman
of the Roanoke Regional Airport Commission has submitted a request
that the County approve the FY 1990-1991 budget of the Roanoke
Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, that the following FY 1990-1991 budget
for the Roanoke Regional Airport Commission is hereby APPROVED:
EXPENDITURE PROJECTIONS
Current
1989-90
1. Operations and Maintenance
A. Salaries, Wages & Benefits $ 851,307
B. Operating Expenditures 791,137
C. Internal Services 574,300
Total Operations and Maintenance $2,216,744
2. Non -Operating Expenses
Proposed
1990-91
$1,087,399
1,083,600
600,245
$2,771,244
A. Interest $ 648,780 $ 635,073
B. Depreciation 580,366 N/A
C. Debt Service N/A 240,193
Total Non -Operating Expenses $1,229,146 $ 875,266
3. Capital from Revenue
A. Equipment $ 73,800 $ 63,100
B. Projects 165,000 166,000
Total Capital from Revenue $ 238,800 $ 229,100
TOTAL EXPENDITURE PROJECTIONS $3,684,690 $3,875,610
REVENUE PROJECTIONS
Current Proposed
1989-90 1990-91
Operatina Revenue
1. Terminal Building
A. Concessions
$ 866,401
$ 926,744
B. Advertising
25,404
44,400
C. Building Rentals
742,431
895,518
D. Privilege Fees
8,192
8,712
2. Airfield
A. Landing Fees
$ 771,852
$ 623,451
B. Miscellaneous
175,078
218,791
3. Parking Lot
$ 877,860
$1,030,126
4. Building and Equipment
$ 179,751
$ 143,000
5. Other
$ 12,643
$ 13,535
TOTAL OPERATING REVENUE
$3,659,612
$3,904,277
Non-Operatina Revenue
1. Interest on Investment $ 42,224 $ 170,000
2. Interest from Debt Service N/A $ 63,000
Total Non -Operating Revenue $ 42,224 $ 233,000
TOTAL REVENUE $3,701,836 $4,137,277
and the County Administrator and the Clerk are authorized to
execute and attest, respectively, on behalf of the County,
documentation, in form approved by the County Attorney, necessary
to evidence said approval.
On motion of Supervisor Johnson, and carried by the following
recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Robers
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
.lb' -
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
W. Robert Herbert, Chairman, Roanoke Regional Airport
Commission
Mary F. Parker, Clerk, Roanoke City Council
0
ACTION NO. A-31390-3
ITEM NUMBER -M - 2—
AT
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Communication to the Mayor of the City of
Roanoke regarding suggested modifications to
the Consolidation Agreement
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Attached is a letter prepared by Richard W. Robers, Chairman of the
Roanoke County Board of Supervisors outlining several proposed
modifications to the Roanoke County -Roanoke City Consolidation
Agreement.
It is requested by the Chairman that the Board of Supervisors
concur in communicating this correspondence to Noel C. Taylor,Mayor
of the City of Roanoke.
cc: File
------------------------------------------------
ACTION
VOTE
Approved (X)
Motion by:
Steven A. McGraw
No Yes Abs
Denied ( )
motion to
send letter
Eddy
Received ( )
(Harry C.
Nickens was absent
—x
Johnson x_
Referred ( )
when vote
was taken but later
McGraw
To ( )
asked that
his vote be recorded
x
Pickens x
Robers x
cc: File
F a,�ii"F
Z 0
o a?
18 EA 88
sFSQU10ENTENN�PV
A Beauti fulBeginning
COUNTY ADMINISTRATOR
ELMER C. HODGE
Tounty of TRoatt0kr
March 13, 1990
The Honorable Noel C. Taylor, Mayor
City of Roanoke
215 Church Avenue
Roanoke, Va. 24011
Dear Mayor Taylor:
ALLdMI WAOT►
1979
1989
BOARD OF SUPERVISORS
RICHARD W. ROBERS. CHAIRMAN
CAVE SPRING MAGISTERLAL DISTRICT
STEVEN A. MCGRAW, VICE-CHAIRMAN
CATAWBA MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
BOB L. JOHNSON
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS
VINTON MAGISTERIAL DISTRICT
The Roanoke County Board of Supervisors requests that the Roanoke
City Council consider the following suggestions for modifying the
recent agreement presented to the Circuit Court judges regarding
the matter of the consolidation of our two governments.
Our reasoning for suggesting these modifications is as follows:
The negotiated document upon which we agreed is a good document
resulting from the give and take of many months of negotiations and
we commend the negotiators from both the City and the County. The
matter of consolidation, however, is very complex and touches
certain issues that are very important to certain specific
individuals and groups of people. These people will be affected
by the outcome of our most important vote relating to the issue of
consolidation. During the public meetings on the agreement, many
specific issues were brought forward by County residents.
We are now at the point where the perspective of the entire Board
of Supervisors and the entire City Council can be used to modify
our agreement with the hope of better satisfying the needs of these
citizen groups, should consolidation be approved by the voters.
No doubt there will be opposition to the agreement, even if
modified by all or some of these suggested changes. However, we
have identified three areas which seem to have caused the most
vocal opposition to the agreement. We therefore make these
suggestions for modification because most opposition to the current
plan was voiced by specific groups of County residents as they
relate to three specific issues.
We ask that you seriously consider our suggested modifications to
P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (703) 772-2004
Mayor Taylor
Page 2
March 13, 1990
the agreement unless you can explain how such modifications might
adversely impact the new RMG if approved by the voters.
Again, our reason for these proposed modifications is to make the
agreement acceptable to a larger percentage of County residents.
Our suggested modifications:
1. Include an equal amount of members from both the current
City and County on the RMG School Board with the
provision of a Court appointed tie breaker.
2. Modify the service district concept to revise district
boundaries based upon function needs and availability of
public utilities, establish guidelines for the creation
of such districts, provide for a citizen petition
process, revise the tax rate differential, adjust the
pro -forma budgets, and amend the election district
boundaries crossing the old City -County boundaries and
including a mix of urban and rural interests.
3. Citizens in west Roanoke County (Catawba Magisterial
District and expansion by the City of Salem) and in east
Roanoke County (expansion by the Town of Vinton) should
have a vote to decide their future and their form of
government. This would allow a subsequent referendum for
the residents in west Roanoke County and east Roanoke
County if consolidation is approved.
Should you wish t
agreement we will
session for that
modifications, we
judges considering
RWR/mha
o discuss this matter of modification to the
be glad to work with you in scheduling a joint
purpose. If agreement is reached on these
look forward to jointly submitting same to the
this matter.
Sincerely,
Richard W. Robers, Chairman
Roanoke County Board of Supervisors
ACTION NO. A-31390-4
ITEM NUMBER -D— 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Request for Automatic Court Documentation
System
COUNTY ADMINISTRATOR'S COMMENTS: -►+�'' I' '�'
BACKGROUND: During the Spring of 1989, an automatic court
documentation system was installed in a Roanoke County Circuit
Court courtroom. A grant in the amount of $50,000 was received
from the Commonwealth of Virginia to help defray the initial cost
of this system.
SUMMARY OF INFORMATION: At this time, the Circuit Court would like
to install a second automatic court documentation system.
Consistency needs to be established for each of the two Circuit
Court courtrooms as well as for the two Circuit Court judges.
Immediate savings can be recognized by the elimination of a court
reporter being present in the courtroom. The costs of typing
transcripts for cases on appeal can also be eliminated. Roanoke
County is serving as the pilot project for the entire State of
Virginia. The total cost of the second system is approximately
$63,000. $38,000 of the total can be funded within the Circuit
Court's current budget.
FISCAL IMPACT: Funds have not been budgeted at this time for the
total cost of the court documentation system. $25,000 will need
to be appropriated.
STAFF RECOMMENDATION: Staff recommends appropriating $25,000 from
the unappropriated balance to fund this project.
e4t4- 14ero,
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (X) Motion by: Harry C'_ NinkPns to No Yes Abs
Denied ( ) anp nriirate $75,nn from ranital Eddy x_
Received ( ) ITn prnnri atarl Ra 1 ance Johnson x
Referred ( ) McGraw _ x
To ( ) Nickens
Robers
cc: File
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Elizabeth Stokes, Clerk, Circuit Court
ACTION NO. A-31390-5
ITEM NUMBER M — 6K
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Request for an Appropriation of $50,000 to the Parks
and Recreation Department to cover Contract Mowing
and the Purchase of Capital Equipment
COUNTY ADMINISTRATOR'S COMMENTS:
-4,7'.d 4,/
BACKGROUND • %�Lv
Since the approval of the 1985 bond referendum, which included
$1 million for park improvements, the County's grounds maintenance
staff has been fighting an uphill battle to keep up with the
growing demands of grass cutting and turf maintenance. The chart
below points out the growth in the number of parks and park
acreage, since the fiscal year just prior to the bond referendum
and reflects the coming online of Green Hill Park in the spring of
1990.
County Parks Developed
Tennis Courts
Baseball/Softball Fields
Grounds Around Facilities
Parks/Grounds Acres Total
Mowing Acres
Riding Mowers
Grounds Maintenance Personnel
1984
1988
1990
43
46
50
48
51
51
40
43
48
19
20
22
427
413
780
187
201
367
5
6
6
24
24
24
You will note that the number of acres requiring maintenance has
increased from 427 to 780, and the number of acres requiring mowing
has increased from 187 to 367. During the same period, the mowing
equipment and manpower to accomplish this task have remained the
same.
In the upcoming budget (1990-91), monies have been included
to purchase badly needed mowing equipment and also monies for
contract mowing around the public buildings maintained by our Parks
and Recreation staff. While this funding would appear to alleviate
our problems, it, in actuality, represents "too little, too late",
because our mowing season begins in April and not in July, when the
new fiscal year begins.
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The Board of Supervisors is requested to consider
appropriating $30,000 for the capital equipment necessary to
accomplish the mowing task to be purchased immediately for use
during this spring and summer's mowing season and also, to
appropriate $20,000 to provide for the contract mowing around
public . buildings for the period ending June 30, 1990.
Consequentially, the budgeted request for the 1990-91 fiscal year
would be reduced by the $30,000 capital equipment amount.
Ideally, parks and public facility grounds should be mowed
once every five working days. In recent years, this level has
grown to once every eleven working days, and unless contractual
assistance is obtained and new equipment purchased to allow the
County staff to handle more acreage satisfactorily, this frequency
will be once every twenty working days. By authorizing the
purchase of the equipment now, and beginning the contractual
assistance, we will be able to maintain the once every eleven day
cycle, which we have experienced for the past several years.
The attachment shows the parks and public grounds, to be
maintained by our Parks & Recreation Department as of the spring
of 1990.
ALTERNATIVES AND IMPACT:
Alternative #1: Appropriate $50,000 from the Fund Balance to
allow the purchase of the capital equipment in the spring of 1990
and begin contract mowing around public buildings during the spring
cutting season. As a consequence, $30,000 will be reduced from the
1990-91 fiscal year budget, as the capital equipment will have
already been purchased.
Alternative #2: Appropriate $30,000 to allow the purchase of
the capital equipment out of the current fiscal year, thus reducing
the increased demand on the County staff and equipment. This stop
gap measure would allow the cutting of grass approximately every
fifteen working days, prior to July 1 and when the monies become
available in the new budget, the frequency would likely improve to
once every eleven working days. The disadvantage of this
alternative is the fact that the appearance of our grounds will not
be at an acceptable level prior to July 1, 1990, and there is
likely to be a negative public reaction to the appearance of our
facilities prior to this time. Once monies become available in the
budget, the situation should right itself, however, it may then
appear to the people who have screamed the loudest that their
efforts were rewarded even though dollars at that time will be
available to adequately maintain the facilities. This attitude may
then repeat itself on other occasions when the citizen feels that
his individual need is not being fulfilled.
Alternative #3: Appropriate no new monies during the 1989-
90 fiscal year. Like the disadvantages of Alternative #2, we do
not have enough manpower and equipment to maintain appropriately
the grounds at this time. By waiting until July 1, to order new
-2-
Z— L/
equipment, it will have a limited impact on the ability to help
with our grass cutting needs during this summer and the contractual
services, which have been budgeted in the 1990-91 fiscal year plan,
should aid the appearance of our facilities towards the end of the
summer of 1990.
RECOMMENDATION:
Staff recommends Alternative #1 as the effort necessary to
appropriately present County owned facilities to our residents.
Respectfully submitted, Approved by,
ohn M. Cham iss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
-----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry LTi kAns to No Yes Abs
Denied ( ) approve staff recommendation Eddy x
Received ( ) Johnson x
Referred ( ) McGraw x
To ( ) Nickens x
Robers x
cc: File
John Chambliss, Assistant County Administrator
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
Steve Carpenter, Director, Parks & Recreation
Gardner Smith, Director, General Services
Jack Council, Director, Procurement
-3-
DISTRICT 1•
NAME
NORTH REGION
PARK MAINTENANCE DISTRICT
PROPOSED GROUNDS MAINTENANCE AREAS
NORTH COUNTY
Catawba Center
Whispering Pines
Brookside
SADLER
Walrond
Mason Cove
RCOS
Mountain View
Northside
Burlington
Hollins Fire
Mason Cove Fire
Catawba fire
Hollins Library
Courthouse
Youth Haven II
Southview Center
Womack Tract
Sierra Drive Lot
PARKS
SCHOOL PARKS
PUBLIC GROUNDS
VACANT LOTS
:2) - 7
ACREAGE
5.00
20.00
20.00
3.50
50.00
98.50
2.00
8.00
5.30
13.55
4.95
33.80
2.43
1.00
2.51
1.96
5.00
1.50
3.00
17.40
26.84
1.00
27.84
TOTAL ACRES......... 177.54
-4-
DISTRICT 2•
NAME
Green Hill
NORTH REGION
PARK MAINTENANCE DISTRICT
PROPOSED GROUNDS MAINTENANCE AREAS
GLENVAR AREA
Fort Lewis
Glenvar Elementary
Glenvar High
Burton
Fort Lewis Fire
Glenvar Libary
PSC
Cemetery
PARKS
SCHOOL PARKS
PUBLIC GROUNDS
VACANT LOTS
-5-
ACREAGE
225.00
225.00
3.15
2.00
3.00
5.00
13.15
3.00
10.45
19.81
33.26
1.50
1.50
TOTAL ACRES . . . . . 272.91
DISTRICT 3•
NAME
SOUTH REGION
PARK MAINTENANCE DISTRICT
PROPOSED GROUNDS MAINTENANCE AREAS
VINTON AREA
Mt. Pleasant
Craig Center
Stonebridge
Gearhart (Vinton owned)
Gladetown (Vinton owned)
Mrs. Willie Martin Park
Vinyard
William Byrd High
Mt. Pleasant Fire
Vinton Library
Cemetery
Cemetery
PARKS
(Dundee)
SCHOOL PARKS
GROUNDS
LOTS
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ACREAGE
10.00
5.00
51.25
9.00
1.00
5.00
41.20
122.45
2.25
2.25
1.08
1.35
2.43
1.00
1.00
2.00
TOTAL ACRES......... 129.13
SOUTH REGION
PARK MAINTENANCE DISTRICT
PROPOSED GROUNDS MAINTENANCE AREAS
DISTRICT 4: CAVE SPRING
HEADOUARTERS: WILLIAM BRYD VOCATIONAL SHOP
NAME
Clearbrook
Garst Mill
Ogden
Penn Forest
Sugar Loaf Mtn.
Happy Hollow
Starkey
Leisure Arts
Cave Spring Elementary
Cave Spring High
Cave Spring Jr.
Clearbrook
Green Valley
Back Creek
Bent Mtn.
Hidden Valley
Oak Grove
RCAC
Cave Spring Fire
Bent Mt. Fire
Clearbrook Fire
Main Library
PARKS
SCHOOL PARKS
GROUNDS
-7-
-D- y
ACREAGE
4.80
27.00
3.00
12.27
47.00
34.50
13.60
2.50
144.67
2.00
.50
5.90
3.00
4.75
3.40
1.60
5.00
2.50
28.65
4.53
1.25
1.92
1.98
2.52
12.20
TOTAL ACRES........ 185.52
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ACTION NO. A-31390-6
ITEM NO. S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Application for raffle permit, Cave Spring Jaycees
COUNTY ADMINISTRATOR'S COMMENTS: J
BACKGROUND• d J
On February 28, 1989, the Board of Supervisors of Roanoke
County tabled consideration of a request by the Cave Spring Jaycees
for a permit to conduct a raffle. At that time the Board was
concerned that the application had not been filed in timely manner,
that the raffle had already been held, and whether or not the
proposed actions constitute a "raffle" under the provisions of the
State Code.
SUMMARY OF INFORMATION:
At the direction of the Board this office requested the
assistance of the Commonwealth's Attorney to determine whether or
not a "Casino Night" constituted a "raffle" under the provisions
of the State Code. Based upon the facts submitted last year, the
Commonwealth's Attorney questions whether or not a "Casino Night"
falls within the statutory definition of a "raffle."
The State Code defines "raffle" as a lottery in which the
prize is won by a random drawing of the name or prearranged number
of one or more persons purchasing chances.
No permit to conduct a raffle or a bingo game shall be denied,
suspended or revoked except upon notice stating the proposed basis
for such action and the time and place for a hearing thereon.
STAFF RECOMMENDATION:
Based upon the past history of this organization's compliance
with the County ordinance and State law, the Board should closely
scrutinize this permit application. The Board's decision on the
application for a bingo permit for the Fort Lewis Rescue Squad,
Inc. on February 13, 1990, may be of some assistance.
Respectfully submitted,
Paul M. Mahoney
County Attorney
Action
Approved ( Motion by Richard W. Robers Eddy
Denied ( ) to approve Johnson
Received ( ) McGraw
Referred Nickens
to Robers
cc:
File
Bingo/Raffle
Paul Mahoney,
File
County Attorney
D - S
Vote
No Yes Abs
x
x
x
x
x
:1)-5
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. sec.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. seg. of the Roanoke County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT BINGO GAMES
Name of organization v� `�p,;,�d c,(_t1:'_
Street Address
Mailing Address r . D. t� �� `} 1
City, State, Zip Code cs ,,ckQ VA
Purpose and Type of Organization Le Apdk<< � y-gpt,JLtj4 Cl'yYVt►tit�W is y,S[ ICI
When was the organization founded? 1Q W 3
1
Roanoke County meeting place? ;
Has organization been in existence in Roanoke County for two con-
tinuous years? YES NO
Is the organization non-profit? YES
v/ NO
Indicate Federal Identification Number n
Attach copy of IRS Tax Exemption letter.
Officers of the Organization:
President: 1,core-
Address: -7-3
pc -c- .- C,;' 1: VA
Vice -President r -v-\ (hr�rn� on
Address: 3��f 3 �%, e AvE_
Secretary: "�}�; ,; v K_ Treasurer:
Address: Address: (s)Ocr_ l ?cr�1c �_�4_ 1:7d -#`1
lQ_ \1A r; —, i 7c,G-;—,c kiC \.,'A
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name
Home Address rc� r,� ; 7, 1 k rl " .•
Phone Bus. Phone
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
Cr4�G.�u� t rs c CuA,15
RAFFLES: Date of Drawing., Time of Drawing
BINGO: Days of Week & Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From
To
From
To
From
To
From
To
From
To
From
To
From
To
2
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
ALLC;OC— O�
2)--5
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County State zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
lst Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles?
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue? �/e
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
�/C J
4
.'D -5
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued? �Zc-,
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? �Z.&
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained?
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? ,, e
9. Does your organization understand that a one percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November?�
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? �e s
'12) Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia? 4C3
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? Vet,
14. Has your organization attached a complete list of its member-
ship to this application form? N&5
15. Has your organization attached a copy of its bylaws to this
application form? Vel
-'�16. Has the organization been declared exempt from roperty taxa-
tion under the Virginia Constitution or statutes?
If yes, state whether exemption is for real, personal proper Y
or both and identify exempt property._ /�a�
✓17. State the specific type and purpose of the organization.
✓ 18. Is this organization incorporated in Virginia? Am
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Ch �ixtPbv
Solicitations Act, Section 57-48 of the Virginia Code?
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
byi inia Department of Agriculture and Consumer Affairs?
(If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
VACA•1n0e1 -Tiup r'op. Z.
rO 1 rL*#4,-►e Ctry.
C
Fair Market Value
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on 518.2-
340.6 of the Code of Virginia and §4.98 of Roanoke County Code
must include the following:
a.,A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
7
— S
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2 of the Code.of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
G 4494"M4 b44- A
i
Subscribed and sworn before me,
My commission expires:
My Cemmisjon ExMres $epiamber 2, 1190 19
this day of 19��_
Notary Public
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA 24018-0513
�D-s
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date C mmiss'oner of t Revenue
The above application is not approved. 7
Date Commissioner of the Revenue
9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MARCH 13, 1990
ORDINANCE 31390-7 AUTHORIZING THE ACQUISITION
OF EASEMENTS FOR A WATER LINE PROJECT, BONSACK
INDUSTRIAL PARK
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading concerning the
acquisition of easements for the Bonsack Industrial Park water line
project was held on February 27, 1990. A second reading on this
matter was held on March 13, 1990.
2. That these easement acquisitions are for a water line
project in the area of the Bonsack Industrial Park on the
Botetourt/Roanoke County line. This water line project will
provide necessary utility service to this economic development
project and the surrounding area.
3. That the properties to be acquired are identified as
follows:
Botetourt Tax Map Property Owner Acquisition
#112(2) B Frances H. Crumpacker, et als Easement
#112(2) C Cicero H. Hall Jr. and
Doris B. Hall Easement
4. That the consideration for the acquisition of the
easements for the water line project shall not exceed forty (40%)
percent of the assessment value of the property.
5. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County
as are necessary to accomplish the conveyance of said property, all
of which shall be upon form approved by the County Attorney.
On motion of Supervisor Johnson, and carried by the following
recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
'sep/ . ae��
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Arnold Covey, Director, Development & Inspections
Terry Harrington, Director, Planning & Zoning
Cliff Craig, Director, Utilities
Tim Gubala, Director, Economic Development
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 13, 1990
RESOLUTION 31390-8 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for March 13, 1990 designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each
item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of Minutes - July 25, 1989, July 28, 1989,
August 9, 1989
2. Approval of Minutes - January 23, 1990, February
13, 1990, February 20, 1990.
3. Ratification of "Stormwater Management Criteria"
Manual.
4. Request for acceptance of portions of Winesap Drive
into the Virginia Department of Transportation
Secondary System.
5. Acknowledgement from the Virginia Department of
Transportation of the acceptance of 0.14 miles of
Twin Mountain Circle into the Secondary System.
6. Donation of a water line easement from Mitchell S.
Kaneff.
7. Approval of Raffle Permit for the Botetourt
Jaycees.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
r
On motion of Supervisor Johnson with Items 1 and 3 removed
for a separate vote, and carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
Item 1 was approved on motion of Supervisor Johnson, and
carried by the following recorded vote:
AYES: Supervisors McGraw, Johnson, Nickens, Robers
NAYS: None
ABSTAIN: Supervisor Eddy
Following discussion, Item 3 was approved on motion of
Supervisor Johnson, and carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
/.
0-4t��
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
3/14/90
CC: Phillip Henry, Director of Engineering
Clifford Craig, Director of Utilities
Paul Mahoney, County Attorney
Arnold Covey, Director of Development and Inspections
File
ACTION # A -31390-8.a
ITEM NUMBER 7—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Ratification of "Stormwater Management Criteria"
Manual
COUNTY ADMINISTRATOR'S COMMENTS:'7
,,
BACKGROUND:
At the Board meeting held January 23, 1990, the Board adopted
an Ordinance amending Chapter 8, "Erosion and Sediment Control" of
the Roanoke County Code by amending Section 8-11(a), "Control
Measures Generally," and a Resolution adopting a new section of the
Design and Construction Standards Manual entitled "Stormwater
Management Criteria." At that meeting, staff was directed to
improve the wording of the "Stormwater Management Criteria" manual
and to bring it back to the Board for ratification.
SUMMARY OF INFORMATION:
The staff has improved the wording of the manual without
affecting its intent. The manual is attached for your review.
STAFF RECOMMENDATION:
Staff recommends ratification of the "Stormwater Management
Criteria" manual.
SUBMITTED BY:
Arnold Covey, Dire"ct6r
Development & Inspectio
APPROVED:
Elmer C. Hodge
County Administrator
ACTION
Approved (x) Motion by: Bob L. Johnson
Denied ( ) motion to approve after
Received ( ) discussion on page 16 of
Referred the manual
CK61H
VOTE
No
Eddy
Johnson
McGraw
Nickens
Robers
File
Arnold Covey, Director, Development & Inspections
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
John Hubbard, Assistant County Administrator
I 3
Yes Abs
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 13, 1990
RESOLUTION 31390-8.b REQUESTING ACCEPTANCE OF
WINESAP DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of Winesap Drive, from
its intersection with McIntosh Lane (Route 1089) to the cul-de-
sac, to be accepted and made a part of the Secondary System of
State Highways under Section 33.1-229 of the Virginia State Code.
2. That it appears to the Board that drainage easements and
a fifty (50) foot right-of-way for said road have heretofore been
dedicated by virtue of a certain map known as The Orchards Section
3, Applewood Subdivision which map was recorded in Plat Book 10,
Page 54, of the records of the Clerk's Office of the Circuit Court
of Roanoke County, Virginia, on April 13, 1987 and that by reason
of the recordation of said map no report from a Board of Viewers,
nor consent or donation of right-of-way from the abutting property
owners is necessary. The Board hereby guarantees said right-of-
way for drainage.
3. That said roads known as Winesap Drive and which is shown
on a certain sketch accompanying this Resolution, be, and the same
are hereby established as public roads to become a part of the
State Secondary System of Highways in Roanoke County, only from and
after notification of official acceptance of said street or
highway by the Virginia Department of Transportation.
On motion of Supervisor Johnson, and carried by the following
recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
Mary H.(Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Phillip Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
copy for Virginia Department of Transportation
ACTION NO. A -31390-8.c
ITEM NUMBER S - 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Acceptance of Twin Mountain Circle (Route 2020)
into the Secondary System by the Virginia
Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has received acknowledgement that the following road
has been accepted into the Secondary System by the Virginia
Department of Transportation effective March 2, 1990.
0.14 miles of Twin Mountain Circle (Route 2020)
Respectfully submitted,
Approved by,
&4a
Mary H. Allen
Elmer C. Hodge
Clerk
----------------------------------------------------------------
County Administrator
ACTION
VOTE
Approved (y) Motion by: Rob L Johnsen
No Yes Abs
Denied ( )
Eddy x
Received ( )
Johnson 5
Referred ( )
McGraw x
To ( )
Nickens x
Robers x
cc: File
Phillip Henry, Director, Engineering
MAR f__5
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RAY D. PETHTEL RICHMOND, 23219 OSCAR K. MABRY
COMMISSIONER
DEPUTY COMMISSIONER
March 2, 1990
Secondary System
Addition
Roanoke County
Board of Supervisors
County of Roanoke
P. 0. Box 29800
Roanoke, VA 24018-0798
MEMBERS OF THE BOARD:
As requested in your resolution dated October 24, 1989, the following
addition to the Secondary System of Roanoke County is hereby approved,
effective March 2, 1990.
Route 2020 (Twin Mountain Circle) - From Route 1079 to
Northeast cul-de-sac.
Sincerely,
Oscar K. Mabry
Deputy Commissioner
TRANSPORTATION FOR THE 21 ST CENTURY
0.14 Mi.
ACTION NO. A -31390-8.d
ITEM NO. (,ol
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Donation of a water line easement from Mitchell S.
Kaneff to the Board of Supervisors of Roanoke
County, Virginia
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of a water line
easement from Mitchell S. Kaneff to the Roanoke County Board of
Supervisors. The easement is located on a tract of land located
in the Bonsack Industrial Park, and is shown on a plat made by the
Roanoke County Engineering Department, dated November 7, 1990, said
tract is designated on the Botetourt County Land Records as Tax Map
No. 112-4. The location and dimensions of this donated easement
have been reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this water line easement.
Respectfully submitted,
Paul M. Mahoney
County Attorney
Action Vote
No Yes Abs
Approved (x) Motion by Rnh r._ Johnson Eddy x
Denied ( ) Johnson x
Received ( ) McGraw x
Referred Nickens _ x
to Robers x
cc: File
Paul Mahoney, County Attorney
Cliff Craig, Director, Utilities
THIS DEED OF EASEMENT, made this _ day of , 1990, by and
between MITCHELL S. KANEFF, homme sole, Grantor; the BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, Grantee; and ELMER C. HODGE, County
Administrator of Roanoke County, Virginia, party of the third part.
WITNESSETH
That for and in consideration of the sum of One Dollar ($1.00), and other good
and valuable consideration, the receipt of which is hereby acknowledged, the Grantor
does hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the
following described easement, to -wit:
A perpetual RIGHT and EASEMENT, twenty (20) feet in width, to construct,
install, improve, operate, inspect, use, maintain, and repair or replace a
water line or lines and related improvements, together with the right of
ingress and egress thereto, upon, over, under, and across a tract or
parcel of land belonging to the Grantor, acquired by deed dated
September 13, 1989, and recorded in the Clerk's Office of the Circuit
Court of Botetourt County, Virginia, in Deed Book 365, page 640, and
designated on the Botetourt County Land Records as Tax Map No. 112-
4. The location of said easement is shown and designated as "20'
WATERLINE EASEMENT' upon the plat, dated November 7, 1989, made
by the Roanoke County Engineering Department, attached hereto and
incorporated herein.
TOGETHER WITH a temporary construction easement of an additional
fifteen (15) feet for use as a temporary work space and to allow for
necessary grading during any phase of construction, reconstruction, repair,
or replacement of the water line or lines and related improvements.
This conveyance is subject to all easements and liens of record, including but
not limited to the access easement described in the deed dated November 21, 1988,
between the Greater Roanoke Valley Development Foundation and the Roanoke Valley
Development Corporation and Appalachian Power Company recorded in the aforesaid
Clerk's Office in Deed Book 355, page 409.
The Grantee agrees, as evidenced by acceptance hereof, to restore and repair
any damage to the ground surface which may be damaged in the construction of, or
in the course of any subsequent entry in relation to, said project. The Grantor agrees
that the Grantee will not be expected to restore the property to the identical original
condition, but rather as near thereto as is practicable, and that the Grantor will
cooperate, at Grantee's expense, with the Grantee in effectuating such restoration. The
Grantor further covenants that no building, structure, pavement or sidewalks, fence,
trees and shrubbery, or other improvements of any kind whatsoever, shall be erected
upon or within the easement herein granted without the written consent of the Grantee,
which consent will not be withheld unreasonably.
The fixtures, facilities, lines, utilities, and any other improvements placed upon,
under, or across the property by the Grantee shall remain the property of the Grantee.
It is agreed between the parties hereto that the Grantee and its agents shall have the
right to inspect the said water line or lines and related improvements and to cut and
clear all undergrowth and other obstructions, in and along the easement or adjacent
thereto, that may in any way endanger or interfere with the proper use of the same.
The Grantor, by the execution of this instrument, acknowledges that the plans
for the aforesaid water line or lines and related improvements as they affect his
property have been fully explained to him or his authorized representative. The
easement herein granted is in addition to, and not in lieu of, any easement for right-
of-way now in existence or which may be acquired in the future.
The Grantor covenants and agrees for himself, his heirs, successors, and assigns
2
✓ - v
that the consideration aforementioned shall be in lieu of any and all claims to
compensation and damages by reason of the location, construction, operation,
maintenance, or reconstruction of or within the easement herein granted so long as
such location, construction, operation, maintenance or reconstruction is performed in
accordance with the terms of this deed.
To have and to hold unto the Grantee, its successors and assigns forever.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the
third part, hereby joins in the execution of this instrument to signify the acceptance by
said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance
No. adopted by the Board of Supervisors of Roanoke County, Virginia.
WITNESS the following signatures and seals:
(SEAL)
MITCHELL S. KANEFF
Approved as to form: BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
Vickie L. Huffman
Assistant County Attorney
By
3
Elmer C. Hodge
County Administrator
(SEAL)
State of Virginia,
County/City of Roanoke, to -wit:
The foregoing instrument was acknowledged before me this _ day of ,
1990, by Mitchell S. Kaneff, homme sole.
Notary Public
My commission expires:
State of Virginia,
County/City of Roanoke, to -wit:
The foregoing instrument was acknowledged before me this — day of ,
1990, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors
of Roanoke County, Virginia.
My commission expires:
Notary Public
4
ACTION NO. A -31390-8.e
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 13, 1990
AGENDA ITEM: Request for approval of a Raffle Permit from the
Botetourt Jaycees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Botetourt Jaycees have requested a Raffle Permit for a
raffle to be held in Roanoke County on April 21, 1990. This
application has been reviewed by the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY:
APPROVED BY:
�- i��»u✓
��J2
Mary H. Allen Elmer C. Hodge
Clerk to the Board
--------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy _ x_
Received ( ) Johnson W
Referred ( ) McGraw
To ( ) Nickens X
Robers
cc: File
Bingo/Raffle File
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit.
This application is made subject to all County and State laws,
ordinances, rules, and regulations now in force, or that may be
enacted hereafter and which are hereby agreed to by the under-
signed applicant and which shall be deemed a condition under
which this permit is issued.
All applicants should exercise extreme care to ensure the accura-
cy of their responses to the following questions. Bingo games
and raffles are strictly regulated by Title 18.2-340.1 et. sec.
of the criminal statutes of the Virginia Code, and by Section
4-86 et. sec. of the Roanoke -County Code. These laws authorize
the County Board of Supervisors to conduct a reasonable investiga-
tion prior to granting a bingo or raffle permit. The Board has
sixty days from the filing of an application to grant or deny the
permit. The Board may deny, suspend, or revoke the permit of any
organization found not to be in strict compliance with county and
state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community,
or educational purposes for which the organization is specifi-
cally organized, except for reasonable operating expenses, shall
be guilty of a Class 6 felony.
THIS APPLICATION IS FOR: (check one)
RAFFLE PERMIT ✓ BINGO GAMES
Name of Organi
Street Address
,W
Mailing Address 4, p, env "<7 ��Agokz,`'A- AA4614,,
City, State, Zip Code -DA)„y,Ile _Y,p, a4f%g�
Purpose and Type of Organization ,,/..
A *. .�
When was the organization founded? ALA
1
Roanoke County meeting place? Las, law Aso
CP1gNt-q+,o,J po")
Has organization been i existence in Roanoke County for two con-
tinuous years? YES NO
Is the organization non-profit? YES V1 NO
Indicate Federal Identification Number #
Attach copy of IRS Tax Exemption letter. orj',)r
Officers of the Organization:
President: 'fob C. ,rz}�u. = gt . Vice-President24a P�W�_
Address: -100 A1OALe CX, Address: 1811� Assjn►J
'
Secretary: _ Treasurer: J�J
Address: I S BUX /zl Address: RT, I Per 56
-'ko ilul d, IM 2 y / 75 Gov 0 Vlew, t/a i y o ys
Member authorized to be responsible for Raffle or Bingo opera-
tions:
Name � t1tF ��w r
Home Address 4 9) q awd44dyatuyE R a3�Q�0�
Phone SL(9- y�,>,R Bus. Phone IL
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER-
SHIP MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
Qlapv)INN ARP014
RAFFLES: Date of Drawing A6k Z I Time of Drawing 9"OyP1�'/
BINGO: Days of Week & Hours of Activity:
Sunday
From
To
Monday
From
To
Tuesday
From
To
Wednesday
From
To
Thursday
From
To
Friday
From
To
Saturday
From
To
2
State specifically how the proceeds from the Bingo/Raffle will be
used. List in detail the planned or intended use of the proceeds.
Use estimates amounts if necessary.
C Kik �ST/1iI�1 S F v,< UA1OW 1 1 J4 (GrO c �Il L D,&IV 3� ov o,, o o
MifNTA L 89-Acr4 &.soe-iAT�oN
MAlAITA/�Nct" 7o (A.M/"UA 3Aya-,r,I-APA15 soo. O C)
CYS'T/C Fj8k0S15
LANO �'UNO oars.
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3
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State Zip
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19
1. Gross receipts from all sburces related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calen-
dar year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Total
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, associa-
tion, organization, partnership, or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing, or con-
ducting Bingo Games or Raffles?yES
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to
audit by the Commissioner of the Revenue? VAS
4. Does your organization understand that the Commissioner of
the Revenue or his designee has the right to go upon the premises
on which any organization is conducting a Bingo game or raffle,
to perform unannounced audits, and to secure for audit all re-
cords required to be maintained for Bingo games or raffles?
)f ffs
4
5. Does your organization understand that a Financial Report
must be filed with the Commissioner of the Revenue on or before
the first day of November of each calendar year for which a per-
mit has been issued? VF S
-T�
6. Does your organization understand that if gross receipts ex-
ceed fifty thousand dollars during any calendar quarter, an addi-
tional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of
the permit, and no such organization shall conduct any Bingo game
or raffle thereafter until such report is properly filed and a
new permit is obtained? VC S
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, commu-
nity, or educational purposes for which the organization is spe-
cifically chartered or organized, and that the operation of Bingo
games or raffles have been in accordance with the provisions of
Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?
9. Does your organization understand that a one percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before
the first of November? V1.5
-T
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application?
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to
such participation, shall participate in the management, opera-
tion, or conduct of any bingo game or raffle, and no person
shall receive any remuneration for participating in management,
operation, or conduct of any such game or raffle? V�5
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke,
Virginia?
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or §18.2-
340.10 of the Code of Virginia authorizing this permit is subject
to having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above to
having such permit revoked and any person, shareholder, agent,
member or employee of such organization who violates the above
referenced Codes may be guilty of a felony? )f05
5
14. Has your organization attached a complete list of its member-
ship to this application form? yjs
15. Has your organization attached a copy of its bylaws to this
application form? bs•e,j 41,hr W,j,�, joaa_ aker
16. Has the organization been declared exempt from property taxa-
tion.under the Virginia Constitution or statutes?
If yes, state whether exemption is for real, personAl property,
or both and identify exempt property.,,, �,,„�,�,t�„� hwS ,✓a
QrWi da I S2R&Q=g2j6u
17. St11e the s(p`ecinficn type and purpose of the organization.
18. Is this organization incorporated in Virginia? VF 5
If yes, name and address of Registered Agent:
l,✓l 50A/ 6-6- i(,94251
v. a Z qzv
'nanto� VX. 2_ qo! D
19. Is the organization registered with the Virginia Department
of Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? (),AJ c/Ld'
(If so, attach copy of registration.)
Has the organization been granted an exemption from registration
by t e Virginia Department of Agriculture and Consumer Affairs?
(If so, attach copy of exemption.)
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED,
VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
09 0 CAOILcAC
Ci
Fair Market Value
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on 518.2-
340.6 of the Code of Virginia and 54.98 of Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of in-
stant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
c. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular Bingo game is in progress,
and only at such locations and at such times as are specified in
this application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
Bingo card to an individual below sixteen years of age?
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are ex-
pected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501 C of the United
States Internal Revenue Service?
(Certificate must be attached.)
F
n
26. Does your organization understand that a Certificate of Occu-
pancy must be obtained or be on file which authorizes this use at
the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One Hund-
red dollars.
c. No jackpot of any nature whatsoever shall exceed One Thousand
Dollars, nor shall the total amount of jackpot prizes awarded
in any one calendar day exceed One Thousand Dollars.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL
APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
lv_ d,
N,161-
12 % �. W76✓U 6,1(Lf-
Name Title Home Address
Subscribed and sworn before me, this SL } day of ftr 19��
My commission expires:
ak
Apr 14 to _1 9q0
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. Box 20409
Roanoke, VA 24018-0513
8
0
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this.calendar year.
Date Comm i sioner The Revenue
The above application is not approved.
Date Commissioner of the Revenue
9