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HomeMy WebLinkAbout4/10/1990 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 1990 RESOLUTION 41090-1 OF CONGRATULATIONS TO NINETEEN COUNTY EMPLOYEES UPON THEIR SELECTION AS DEPARTMENTAL EMPLOYEE OF THE YEAR FOR 1989 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, The Board of Supervisors of Roanoke County, Virginia, approved an Employee of the Year Program in November, 1986, to recognize outstanding employees and encourage excellence in performance of job duties; and WHEREAS, nineteen finalists were nominated by their individual departments based on criteria which included excellence in the performance of their job duties, display of service to the public and to fellow employees, and contribution of money -saving or labor-saving ideas; and WHEREAS, these nineteen employees are also the finalists in the Employee of the Year Program; and WHEREAS, they are deserving of special recognition by the Board of Supervisors of Roanoke County and the citizens of Roanoke County for their outstanding contributions to the County during 1989; and WHEREAS, these employees will be present to receive individual recognition for this honor. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation to PHILLIP BOBLETT, AUDREY BOWER, MARSHA CONNER, VINCENT COPENHAVER, STEVE FERGUSON, JOSEPH KEATON, RAMONA KERN, GLORIA MARTIN, MICHAEL METZ, SUSAN PATTERSON, CAROL PAXTON, CHARLOTTE DOFF, GERRI RORER, DIANA ROSAPEPE, DARRELL SHELL, GEORGE SIMPSON, JO SMITH, DONNA WALDRON, AND STEVE WHITE for their excellent performance and their capable, loyal, and dedicated service to the citizens of Roanoke County; and FURTHER, the Board of Supervisors of Roanoke County offers its congratulations to these employees for being selected Departmental Employees of the Year and finalists in the Employee of the Year Program for 1989. On motion of Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources Resolutions of Congratulations File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 1990 RESOLUTION 41090-2 OF CONGRATULATIONS TO CHARLOTTE POFF UPON HER SELECTION AS ROANOKE COUNTY EMPLOYEE OF THE YEAR FOR 1989 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, in 1986, the Board of Supervisors of Roanoke County, Virginia, approved an Employee of the Year Program; and WHEREAS, the purpose of this program is to recognize outstanding employees and encourage excellence in performance of job duties; and WHEREAS, a committee appointed by the County Administrator and made up of five representatives from the Employee Advisory Committee selected the 1989 Roanoke County Employee of the Year from a group of departmental nominees; and WHEREAS, Charlotte Poff was chosen by the Committee as the 1989 Roanoke County Employee of the Year, and is deserving of special recognition by the Board of Supervisors of Roanoke County and the citizens of Roanoke County for her outstanding contributions made during the year 1989. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation to Charlotte Poff for her excellent performance, and capable, loyal, and dedicated service to the citizens of Roanoke County; and FURTHER, the Board of Supervisors of Roanoke County offers its congratulations to Charlotte Poff for being selected as Employee of the Year for 1989. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources Resolutions of Congratulations File ACTION NO. A-41090-3 ITEM NO. 7) — I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 AGENDA ITEM: Proposed amendment to the Charter of the Roanoke Metropolitan Government and the Roanoke County/Roanoke City Consolidation Agreement COUNTY ADMINISTRATOR'S COMMENTS: Au�� BACKGROUND: On March 13, 1990, the Board of Supervisors of Roanoke County, Virginia, requested that the Roanoke City Council consider three modifications to the consolidation agreement. One of these modifications concerned the composition of the proposed Roanoke Metropolitan Government school board. During the last week of March 1990, the Chairman commenced discussions with the City negotiating team concerning these proposed modifications. Since the modifications concerning the composition of the school board could require an amendment to the proposed charter for RMG (HB 91), and since the "veto" session of the Virginia General Assembly is scheduled to commence April 18, 1990, it was decided to address this issue at this time and to commence negotiations concerning the other modifications at a later time. At its meeting on April 2, 1990, Roanoke City Council endorsed an amendment to the consolidation agreement and the charter to alter the composition of the RMG school board. SUMMARY OF INFORMATION: It is suggested that the consolidation agreement and the proposed charter be amended to change the composition of the RMG school board by the addition of two members. One member would be appointed from the Town of Vinton and a second member would be appointed from either the County or the City based upon school- age population. For the purpose of determining this at -large member of the school board, the governing body of RMG shall consider the average daily membership of schools in the former territory of the old County and the average daily membership of schools in the former territory of the old City. This at -large member shall be appointed from whichever territory has the greater total average daily membership. 2>-/ Attached you will find copies of amended Section 14.2 of the charter and Section 12 of the agreement which incorporates the modifications stated above. STAFF RECOMMENDATION: It is recommended that the Board request the Governor of the Commonwealth of Virginia and the General Assembly to amend House Bill 91 to incorporate the revised provision concerning the composition of the school board for the Roanoke Metropolitan Government; and that the consolidation agreement be amended to incorporate the revised provision concerning the composition of the school board for the Roanoke Metropolitan Government. Respectfully submitted, Paul M. Mahoney County Attorney Action cc: File Paul Mahoney, County Attorney (2) PMM to communicate changes to Chip Woodrum and Mayor Tayor. Approved (3) Motion by HCN to dissolve the original negotiating team. URC Vote No Yes Abs x x x x x (1) Approved (x) Motion by RwR mntinn t -n &PprnveEddy Denied ( ) as amended by BLJ to include theJohnson Received ( ) words "School District" where McGraw Referred appropriate and that a memo of Nickens to understanding between Roanoke Robers City and Roanoke County be prepared so there is no misunderstanding of the modifications. cc: File Paul Mahoney, County Attorney (2) PMM to communicate changes to Chip Woodrum and Mayor Tayor. Approved (3) Motion by HCN to dissolve the original negotiating team. URC Vote No Yes Abs x x x x x § 14.02 School Board. The school board for the regional government shall be composed of nine (9) members, one from each election district of the ........... ..... regional government, .. . . .... ... ....... . ........ .. . ..... . .. ... ......... ..... ... ............ .................. ..q:: ....... . . n MW .. ... ... .... a . . . . 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Any vacancy on the school board Wyorp ............ r .......... ..... .. . ... ....... .... . tn'.W 0 r.."'.c#i .............. - ...... .... .......... .................... .. . .... All... .. ... ............................................ . .... *'** **"b ' *,.' "i -I..".."'., I d NO.$ 0*101. ........... ItIC .............. ... ... ................ V. ... .. OV Q. ............ . .................... . . . ............... t 4 .......... ............. M ..... . .... ........ . ..... C.: .............. 017 ... ............. ....... ............ 12. Education. Z) - I (b) On the effective date of consolidation, the existing County school Board and City school board shall cease to exist. The consolidated school board of RMG shall consist of nine (9) M#O*(= members who shall be duly qualified voters, appointed by the governing body of RMG. One (1) member of the RMG school board 0 M.......W ......... shall be selected from each of the nine election districts of RMG ........ ...... . .. . . . ............. ...................... . . . .............. 0 ...... -P MM ......... .. Vin'lla W.::<:::.:_:,.:.:;;::::..,..>:. ..PW .0, .... ....................... a .................. el: U Five members of the school board shall initially serve four (4) year terms from July 1, 1993. FeUF (4) members of the school board shall initially serve two year terms from July 1, 1993. The feUF (4)#4:': members to serve A two-year terms from July 1, 1993, shall represent the same election districts as the initial 0 . ... . ........ ton two-year term members of RMG �Iffl P. W ............... Thereafter, members of the school board shall be appointed biennially for four-year terms in July of odd -numbered years. Any vacancy on the school board shall be filled by the governing body of RMG for the unexpired portion of the applicable term. .... ...... cam .............. ... ..... .. ... Wn ...... `5f "t., ......... .... ---- ............ . .. ..... t shoot ........................... ........... . M W th A ...................y.....i.... or b ... ........... . . .. ....... ... .. ........... .... .. ....... .. based ! ..... P-0 -.11A.....P 9: ........ . ............ 0 a::: ........... . ......... . ..... . . . .... .. ......... .­ : . I ....... . d . ... ...... .. . , M -Vi 00M M i� :A. izq�gyerahjs. ad a t dt ......... .............. . .. ....... ...... . . . . .. . .... AN parties agree ihaf thad a 10:0V", t... .......... ............... .. ....... '9 ... Or Mt .,dal .... .. ...... ......... d `Ah0'"dka W. . ..0. . ...... grPM...... 1 ... ...... . .. ........................................................ .. .P....... 1 ......... M -c . .... .AV . .. .... . ... .... ....... .......... ... P 11.1f .. 'Ji ........... 40-:, pP.M*-.'-.'I..-.'0. P.P.M. .... :D -/ ::..:....::.:::.::,::.:::::.:::.::::.:.:::.::,.,.::.:..::.::::.:::..:::.::::..::.:::.::::...::.:::...::.:::.::.::::.::: ACTION NO. A-41090-4 ITEM NUMBER Z - -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 SUBJECT: Request for Approval of Grant and Matching Funds for Solid Waste Recycling Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Virginia Department of Waste Management has recently set forth a mandate requiring all localities to implement a comprehensive solid waste plan. The plan must include provisions to achieve recycling goals of 10% of the waste stream by 1991, 15% by 1992, and 25% by 1993. In response to the new state requirements, as well as to a pressing local need to reduce the waste stream, the Roanoke Valley Solid Waste Management Board has initiated a program to provide financial assistance to local government members to implement recycling programs. Participation in the grant program will assist Roanoke County in the planning, implementing, and attaining the goals of a comprehensive solid waste plan. SUMMARY OF INFORMATION: The Landfill Board has budgeted $250,000 for recycling grants to local governments to use in implementing recycling programs (attachment, page 4). The funds will be provided on a 35/65 landfill/local government basis. Funding allocations will be based on the tonnage taken to the landfill by each local government for fiscal year ending June 30, 1989. Based on the County's 32.4`,b of the waste stream, the Landfill Board will provide a grant in the amount of $81,000 with a matching amount from Roanoke County of $150,600. Funds must be spent by June 30, 1990. If the grant is approved, staff plans to implement a test area of approximately 2,000 homes to study automated commingle recycling. The landfill funds will be used to partially cover capital costs. The County's matching funds will be used to cover remaining capital costs and all operating costs which will be annual recurring costs (attachment, page 3). This recurring cost will require an increase in allocation to the Solid Waste Division and includes one additional personnel. The program would be initiated in several sections of the County currently being studied. The residents will be asked to separate from their normal refuse and place into a 60 gallon container all mixed paper (newsprint, magazines, junk mail...), plastic, aluminum, and corrugated cardboard. The 60 gallon container will be serviced once a month on the normal refuse collection day. Capital Cost $200,000 Annual Operating Cost 31,600 Total Program Cost 231,600 Less grant 81,000 County Funds Required $150,600 FISCAL IMPACT: This program will require obligation of funds prior to the end of the current fiscal year. Therefore, funds must be allocated in the current budget for County participation. Funds in the amount of $150,600 must be appropriated to match the grant monies. The operator space required to initiate this program will come from one of the spaces saved by fielding two new automated trucks next fiscal year. STAFF RECOMMENDATION: Staff recommends that the board approve the application for the landfill grant, as well as, appropriate $150,600 from unappropriated fund balance. FED BY: rdner W. Smith, Director Department of General Services ACTION APPROyED: A cX , �, Elmer C. Hodge County Administrator Approved ( x) Motion by: Steven A_ McaraW Denied ( ) to approve grant and Eddy Received ( ) a8i)ropriate $150,600 from Johnson Referred unappropriated _fund halanne McGraw To Nickens Robers cc: File Gardner Smith, Director, General Services John Hubbard, Assistant County Administrator Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance VOTE No Yes Abs X X X X X Z — V, LINE ITEM PROJECT BUDGET CAPITAL 1 - Automated Collection Vehicle $100,000 2,000 - 60 Gallon Containers (@ $50 each) $100,000 Total Capital Costs $200,000 OPERATING Automated Refuse Operator $11,500 Vehicle Maintenance $6,000 Per Ton Processing Fee ($101ton) $3,800 Publicity/Education $8,300 Administrative Costs $2,000 Total Operating Costs $31,600 TOTAL COSTS $231,600 Total Costs $231,600 Grant Funds -$81,000 County Share of Budget $150,600 3 January 10, 1990 JAN 1990 ECEIVED ROANOKE M G FACILMEJ p y SiON i S ENER Chairman and Roanoke Valley Regional Solid Waste Management Board Roanoke, Virginia Dear Chairman and Members of Board: Subject: Recycling Grant Program At the December 132 1989 board meeting, the Landfill Board appointed a committee to evaluate the recycling grant program and report back to the Landfill Board with a recommendation. George Nester was appointed Chairman of this committee and Kit Kiser and John Hubbard serving as the other two members. This committee met on December 28, 1989 to review and evaluate this grant -program. == The committee agreed that it was in the interest of the Landfill Board to provide funds to the local governments to assist in implementing recycling programs. The committee felt that measures need to be taken to reduce the amount of waste material entering the landfill and to assist the local governments in meeting the new state recycling mandates. The committee recommended that $250,000 in grants be available this current fiscal year to the local governments for recycling programs. These funds would be provided on a matching basis through reimbursement of previously approved expenditures with the Landfill Board providing 351 and the local governments 65$. These funds would cover labor costs, supplies, materials, and equipment. The funding allocation would be based on the amount of tonnage brought to the landfill by each local. government for the fiscal year ending June 30, 1989. The recommended maximum allocations are as follows: City of Roanoke County -of Roanoke Town of Vinton 63.4$ @ $250,000 32.4% @ $250,000 4.2% @ $250,000 T _ $ 158,500 _ $ 81,000 _ $ - 10,500 �3�a 0 ,Z) -Z In conclusion, the recycling committee recommends that the Landfill Board increase the grant allocation from $100,000 to $250,000 in the current fiscal year. This additional $150,000 appropriation is recommended to be funded from $80,000 in unobligated funds in the current recycling account with the remaining $70,000 transferred from retained earnings. R pectfully submitted, t' George W. Nester Recycling Committee Chairman 5 ACTION NO. A-41090-5 ITEM NUMBER ,OD - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 SUBJECT: Request for Approval to Correct the Heating and Air Conditioning and the Leak Problems in the Administration Building COUNTY ADMINISTRATOR'S COMMENTS: p BACKGROUND: The County Administration building is a former school which was remodeled for office space. During that remodeling, the heating and air conditioning system was installed to accommodate the total square footage and new usage. However, the system was not designed for the many office cubicals and rooms constructed within the building. There has been a leak in the lower level for several years, especially with heavy rain storms. In 1987, due to the level of complaints, a study was conducted on the heating and cooling system to determine what was needed to correct the problems. Vendors were also contacted to recommend a solution to the leak problem. The conclusions were as follows: 1. The existing heating and cooling system would either have to be completely replaced or partially replaced to achieve a more even distribution of air in the south east wing of the building. 2. The ground on the west side of the building would require special treatment around the foundation to correct the leaking wall situation and there was a question as to whether this treatment would completely eliminate the leak. 3. A ventilation system should be installed to improve the flow of air in the lower level occupied by the Procurement Office. SUMMARY OF INFORMATION: a) —3 The complaint level has continued to rise over the past three years. Instances have been reported where the temperature differential between the Treasurer's Office and the Commissioner's Office have been as much as 20 degrees (85 degrees on one side and 65 degrees on the other). Water has continued to seep into the Procurement Department. Repair of the water leak has had a low priority because that portion of the lower level was not intended to be used for office space. ALTERNATIVES AND IMPACT: The costs to make the necessary repairs and replacements are as follows: HVAC for Treasurer's Office $ 18,000 HVAC for Commissioner's Office 18,000 Lower floor leak repair 20,000 TOTAL COST RECOMMENDATION: 56,00 It is recommended that we proceed with the repairs and replacements as stated above. APPROVED: Elmer C. Hodge County Administrator --------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens Denied ( ) to appropriate funds Eddy Received ( ) Johnson Referred McGraw To Nickens Robers cc: File Gardner Smith, Director, General Services Alfred C. Anderson, Treasur2ar R. Wayne Compton, Commissioner of Revenue Procurement Diane Hyatt, Director, Finance ACTION # A-41090-6 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 SUBJECT: School Budget Deficit COUNTY ADMINISTRATOR'S COMMENTS: 1 7 SUMMARY OF INFORMATION: Attached is a request from the Roanoke County School Board for an advance in the amount of $500,000, to be paid back from the Fiscal Year 1990-91 Budget, to offset transition and operation costs of the expanded Career Center. During this past year, the program was changed from half-day to full day, courses were added, and it was moved from the Occupational School to the old William Byrd Junior High in Vinton. The Career Center is designed to help lower the drop out rate by providing special courses and counselling for students in danger of leaving school before graduation. There are currently 150 students enrolled and since the program was expanded, not one student has left school. In order to prevent this kind of overrun in the future, the School Superintendent has agreed to place the financial, budgetary and payroll functions under the supervision of the County. This move will save the Schools approximately $125,000 annually, which will be applied this year to school employee benefits. Attached is a Memorandum of Agreement signed by the County Administrator and the Superintendent of Schools. -1- FISCAL IMPACT: 1. $500,000 will be transferred to the school system out of the County's current fund balance, to be repaid by the schools on July 1, 1990, when the new fiscal year begins. 2. Four new County positions, with salary and benefits in the amount of $105,000, will be included in the FY 1990-91 budget. 3. Four non -instructional positions will be deleted in the FY 1990-91 budget for the schools, with the funding from those positions to be used for employee benefits. RECOMMENDATION• We believe that this request should be approved, and that the consolidation of finance operations will result in long-term savings to the County. We have had positive results from the combination of the purchasing functions, and expect to experience similar benefits under the new arrangement. ELMER C4IDGE COUNTY ADMINISTRATOR ACTION Approved (x) Motion by: Bob L. Johnson No Denied ( ) to approve staff Eddy x Received ( ) recommendation with McGraw Referred understanding that Johnson To no renovations or N' k cc: is ens additional s ace Robers wil be necessary for movement of Finance File Department from schools Dr. Bayes Wilson, Superintendent Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget D. Keith Cook, Director, Human Resources Don Myers, Assistant County Administrator -2- VOTE Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 1990 RESOLUTION 41090-7 URGING THE U.S. POSTAL SERVICE TO INSTITUTE A LOCAL GOVERNMENT POSTAL RATE WHEREAS, the United States Postal Service has filed notice for an increase in postage rates to be effective upon the approval of all appropriate bodies; and WHEREAS, such a postal increase will mandate a significant financial impact on local county governments throughout the United States for essential services provided by local entities, i.e., tax notices, voter registration forms, jury duty summonses, jury duty pay, general payments for local counties, et. al, including certain payments made by counties for the Federal Government; and WHEREAS, in essence, such a postal rate increase will be a form of "double taxation" on local county government taxpayers, for required governmental services; and WHEREAS, such a postal increase will cost the taxpayers of Roanoke County an estimated $38,557 additional in postal payments per year just to commence this services; and WHEREAS, the National Association of Counties (NACo) has endorsed the concept of a "local government postal rate". NOW THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors that it does hereby join the National Association of Counties (NACo) to request that the United States Postal Service strongly consider the institution of a "local government postal rate" as a part of its current Rate Filing in an effort to reduce the burden of cost increases in postal rates to local county government taxpayers. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: "z• Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors The Honorable Alfred C. Anderson, Treasurer, Roanoke County The Honorable John Warner, U. S. Senator The Honorable Charles S. Robb, U. S. Senator The Honorable Jim Olin, U. S. Representative Postmaster General Anthony Frank Donald Sussman, Sectional Center Manager Postmaster, Roanoke National Association of Counties AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 1990 RESOLUTION 41090-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS' ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for April 11, 1990 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes - September 12, 1989, September 26, 1989, October 10, 1989. 2. Approval of Minutes - March 13, 1990, March 20, 1990. 3. Approval of Raffle Permit - Cave Spring American Little League. 4. Confirmation of Committee Appointment to the Transportation and Safety Commission. 5. Approval of Raffler Permit - Cave Spring High School Knights Booster Club. 5. Approval of Raffle Permit - North Cross School. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Items 2 through 5 approved on motion of Supervisor Johnson, and carried by the following recorded vote: a AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Item 1 approved on motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy 4/12/90 CC; File A COPY TESTE: l� Mary H. Allen, Clerk Roanoke County Board of Supervisors ACTION NO. A -41090-8.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 AGENDA ITEM: Request for approval of a Raffle Permit from the Cave Spring American Little League COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring American Little League has requested a Raffle Permit for a raffle to be held in Roanoke County on April 28, 1990 with a rain date scheduled for May 7, 1990. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ------------------------------------------- ACTION VOTE Approved (X) Motion by: Rah T Tnhncnn No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) McGraw x To ( ) Nickens x Robers g cc: File Bingo/Raffle Permit File 3-13 COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seq. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seg. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES Name of Organization Street Address Noj�z- Mailing Address P 0 City, State, Zip Code"� Purpose and Type of Organization When was the organization founded? 1 J � Roanoke County meeting place? Has organization been in existence in Roanoke County for two con- tinuous years? YES NO Is the organization non-profit? YES_NO Indicate Federal Identification Number # c2L. Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: ��►v� \���o�(yy Vice-President�a,�� \\A���ppt�u . Address: �J\`a3�� \�©N�y W; �� ��,u� Address: Secretary:_LNij�_ Treasurer:�eF�� Address: 5`iG`�, c�eey ��eA�pw V\A _Address : Member authorized to be responsible for Raffle or Bingo opera- tions: C Name Home Address�jcA Phone�Bus. Phoner\���-��`�\ A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. py V\\e-- Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing \-\ Time of �') Oa\e- - 5-:-\-A0 BINGO: Days of Week & Hours of Activity: Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday From_ To E Drawing T- 3 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. 3 Z_-3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? U) 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? 4 S-3 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? V � 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained?_�� 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that ttie proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? -y 9. Does your organization understand that a one percent audit fee of the gross receipts mus.t be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? \, e.-;� 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application?Sic-`D 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? \1 e- 4:D 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony?y �S 5 Z__3 14. Has your organization attached a complete list of its member- ship to this application form? C� V 15. Has your organization attached a copy of its bylaws to this application form? cyy�� 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? eS If yes, state whether exemption is for real, pers nal property, or both and identify exempt property. 17. State the specific type and purpose of the organization. 18. Is this organization incorporated in Virginia? V E s If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? NO (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? NJ N (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article \\ Description A- (Z V c s A�- 0 Fair Market Value '�) C�Q°y' a+ \c o � 3 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization be conducted at such time as and only at such locations this application? understand that instant Bingo may only regular Bingo game is in progress, and at such times as are specified in 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 0 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. C. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code.of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: 31G u4 w Title Home Address Subscribed and sworn before me, this -,,2%'-4day of / 191,0 My commission expires: 19 t Notary ublic RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 �3 �3" 3 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. -a�-Ci- ,� Date Commissio er of thevenue The above application is not approved. Date 4 Commissioner of the Revenue ACTION NO. A -41090-8.b ITEM NUMBER .T- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 AGENDA ITEM: Confirmation of Committee Appointment to the Transportation and Safety Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the March 27, 1990 meeting and should now be confirmed by the Board of Supervisors. TransAortation and Safety Commission Supervisor Eddy nominated William G. Rosebro to serve as a medical representative for a four-year term which will expire March 1, 1994. Respectfully submitted, Approv d by, Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator --------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson Denied ( ) No Yes Abs Eddy x Received ( ) Johnson Referred ( ) x To ( ) McGraw x Nickens x Robers x cc: File Transportation & Safety Commission File ACTION NO. A -41090-8.c ITEM NUMBER;? --5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 AGENDA ITEM: Request for approval of a Raffle Permit from the Cave Spring High School Knights Booster Club COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring High School Knights Booster Club has requested a Raffle Permit for a raffle to be held in Roanoke County on July 7, 1990. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen ElmSer C. Hodge Clerk to the Board County Administrator ------------------------------------------ ACTION VOTE Approved ( Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy' x Received ( ) Johnson x Referred ( ) McGraw x To ( ) Nickens x Robers x cc: File Bingo/Raffle Permit File COUNTY OF ROANOKE, VIRGINIA J COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application .is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sec. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT YES BINGO GAMES Name of Organization The Knight's Booster Club (Cave Spring High School) Street Address C/0 Joyce Noell Mailing Address 3260 Longhorn Road City, State, Zip Code Roanoke, VA 24018 Purpose and Type of Organization Support of County School Board sanctioned sports and student athletics When was the organization founded? 1983 1 5 Roanoke County meeting place? CS High School Has organization been in existence in Roanoke County for two con- tinuous years? YES XX NO Is the organization non-profit? YES XX NO Indicate Federal Identification Number # 541-51-0605 Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: Jack Lang Vice -President Roger Jefferson Address: 5932 Big Horn Dr S W Address: 5359 poe gun u.j _ _ S.W. Roanoke, VA 24018 Roanoke, VA 24018 Secretary: Karen Colgrove Treasurer: Joyce Noell Address: resently moved Address: 3260 Longhorn Rd Roanoke, VA Roanoke, VA 24018 Member authorized to be responsible for Raffle or Bingo opera- tions: Name Garland R. (Gary) Goff Home Address 2616 Blue Heron Circle Phone 774-9276 Bus. Phone 981-9394 A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing July 7, 1990 Time of Drawing 1 p.m. BINGO: Days of Week & Hours of Activity: Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday From To E S_ s State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. All proceeds from the Raffle will be used to support and train our Cave Spring High School youth in physical fitness, and educate them in social and civic affairs. K J_5 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? Yes 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? Yes 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? Yes 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? YES 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? YES 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? YES 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? yF,(; 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? YES 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? YES 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? YES 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? YES 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? YES 5 J S 14. Has your organization attached a complete list of its member- ship to this application form? YES 15. Has your organization attached a copy of its bylaws to this application form? NO (will forward) 16. Has the organization been declared tion under the Virginia Constitution or If yes, state whether exemption is for or both and identify exempt property._ exempt from property taxa - statutes? real, personal property, 17. State the specific type and purpose of the organization. The Knight's Booster Club is a non-profit organization primarily comprised of parents of students at Cave Spring High School and Junior High School to sup- port school board sanctioned athletic programs at Cave Spring High School. 18. Is this organization incorporated in Virginia? No If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? No (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? No (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value Two (2) economy class roundtrip airline tickets from U.S. Air $950.00 A ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 S 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: I�litle Home Address Subscribed and sworn before me, this day of 19 qd My commission expires: a..✓. % 19 �3 'Notary Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 0 SS NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. i Date Commi sioner f the /Revenue The above application is not approved. Date Commissioner of the Revenue 9 ACTION NO. A -41090-8.d ITEM NUMBER Zr- & AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 AGENDA ITEM: Request for approval of a Raffle Permit from the North Cross School COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The North Cross School has requested a Raffle Permit for a raffle to be held in Roanoke County on May 12, 1990. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: nom--, l Mary H. Allen Elmer C. Hodge— Clerk to --------------------------------------------------------- the Board County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) McGraw x To ( ) Nickens x Robers x cc: File Bingo/Raffle Permit File �7_ l COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sec. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: RAFFLE PERMIT Name of Organization (check one) 12 BINGO GAMES Street Address �o7S� & _t / Ap';e_, Mailing Address City, State, Zip Code 0 Purpose and Type of Organization a When was the organization founded? Z_j�/ 1 J "V Roanoke County meeting place? ,.s Has organization been in existence in Roanoke County for two con- tinuous years? YES ;✓ NO Is the organization non-profit? YES ✓ NO Indicate Federal Identification Number $ Attach copy of IRS Tax Exemption letter. Officers of the Organization: PresidentT_442an�2�.�Vice-Presidentkd e -A /� Address: [7OX %?D Address: are-"6)t�. A02211hL 1), ';?(/O/f Secretary:��c. Treasurer: Address:%b�� �,e� /6/� �,� Address: Rax _260 a)J,2 Member authorized to be responsible for Raffle or Bingo opera- tions: Name pail'd Home Address 41-30 W-11 J/0 w 64 - Phone Bus. Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. To From To �oa�al�p, To RAFFLES: Date of DrawingS /�- 9G Time of Drawing -P : oo p%J BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 S- b State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. Se�ere� C�u/o1)17e>I1 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State-Zip- Is tateZip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? yeS 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? e 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- corop required to be maintained for Bingo games or raffles? es 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? 2S 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter unti such report is properly filed and a new permit is obtained? s 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provision of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the nnua1 financial report due on or before the first of November? 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating ip management, operation, or conduct of any such game or raffle? 12. Has your organization attached a check for the annual permit fee in the mount of $25.00 payable to the County of Roanoke, Virginia? 13. Does our organization understand that any organization found in violation of the County Bingo and Raffle ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? PZf2_ 5 14. Has your organization attac ed a complet ist of its member- ship to this application form? p 15. Has your or a ization a t ched a copy of its bylaws to this application form? 1p �o,U 1�� 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? 2 If yes, state whether exemption is for real, per onal property, or both and i entify exe t prNoper ty. RD 1f 17. State the pecific t e and purpose of the organization. e. 18. Is this organization incorporated in Virginia? If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? (If so, attach copy of registration.) Has the organization been granted an exemption from registration by t Virginia Department of Agriculture and Consumer Affairs? 0 (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description /; / O/N7LY ' ►��S O� I 7011 S O'o A I A Fair Market Value ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are -ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 zr4* 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: V/ 4Z0111 "e- '.106 k UA tMS -tfk Title 36 /4), //out �Q Home Address Subscribed and sworn before me, this day of My commission expires: /a7/Z - 19 19 -n6Xe'a -N oi_ RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 0 S-` NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. A/ t w ' , �v Date ( Commi sioner Wf'thd Revenue The above application is not approved. Date Commissioner of the Revenue 9 VOTE AMENDED AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 10, 1990 RESOLUTION 41090-9 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1990 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1990, and ending December 31, 1990, be, and hereby is, set for a tax rate of $1.15 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, and 58.1-3506.B of the Code of Virginia (1950), as amended, situate in Roanoke County. On substitute motion of Supervisor Nickens to set the 1990 calendar year real estate tax rate of $1.15 and that the County Administrator be instructed to bring back 1990-91 balanced budget to reflect a tax rate of $1.13, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Nickens, Robers NAYS: Supervisor McGraw A COPY TESTE: yYL e, ,91 Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget John Willey, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 1990 RESOLUTION 41090-10 SETTING THE TAX LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1990 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the levy for the twelve-month period beginning January 1, 1990, and ending December 31, 1990, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1- 3505 of the Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1- 3506 in the 1950 Code of Virginia, as amended, located in this County on January 1, 1990, and tangible personal property including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1- 3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and there hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Sections 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 3. That the levy for the twelve-month period beginning January 1, 1990 and ending December 31, 1990, be and hereby is, set for a tax rate of $3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Sections .58.1-3507 of the Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Nickens to set the personal property tax rate at $3.50, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers _NAYS: None On motion of Supervisor Johnson to set the machinery and tools tax rate at $3.00, and carried by the following recorded vote: AYES: Supervisor Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget John Willey, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue ACTION NO. A -42490-10.a ITEM NUMBER %:07:' 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 1990 AGENDA ITEM: Request for approval of a Raffle Permit from the Clearbrook Rescue Auxiliary COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Clearbrook Rescue Auxiliary has requested a Raffle Permit for a raffle to be held in Roanoke County on May 5, 1990. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Rnh T. Tnhncnn No Yes Abs Denied ( ) Eddy X Received ( ) Johnson W Referred ( ) McGraw 3C_ To ( ) Nickens Robers cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seq. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seg. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: RAFFLE PERMIT 7 Name of Organization C/ Street Address (check one) BINGO GAMES Mailing Address 6 Bek Z"/?/(: a- City, State, Zip CodeQ- /)'Ae. V'a '�`-t(_,' %4J rpose and Type of Organization SKppor le(zv 6evt)IL- When was the/organization founded? fiEE 1 Roanoke County meeting place?( kap tree )_ 65eicel 11(y) Has organization beenin xistence in Roanoke Countv for two con- tinuous years? YES NO Is the organization non-profit? YES ✓ NO Indicate Federal Identif ication Number # 54-- / q / Attach copy of IRS Tax Exemption letter. Officers of the Organization: Presiden Address: Secretar, Address:" ddress: j e ' 2 A J� �4 Vice-Presiden 1ZS Address : 53 6 g !-TyyYc nC{ �,Lly1 Treasurer: Address:. t �c�- a4L Member authorized to be responsible for Raffle or Bingo opera- tions: 1 / Name CL'Cf 1 C_1 CL- Home Address `Q VG(�Oi a4D 1 Phone�j�j- �a-� jBus . Phone - J6 _S A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location whey Raffle �-�u;^^^ Game is to be conducted. C �CAt I�too k. ,� �e-� l�-SGP_- R1IZl-�e_,VaLAg6)4 G RAFFLES: Date of DrawingMIL Time of Drawing BINGO: Days of Week & Hours of Activity: 2 /V / Sunda Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday From To 2 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. IL 3 BINGO: Complete the following: Legal owner(s) of the builgTing where BINGO is to be conducted: Name: Address: County S4te ;1 Zipr Is the building owned byja 501-C'hon-profi`*, organization? Seatin4j4pacity for leach location: Parkinc711sphces for eakh location ALL RA FLE ND BING( 1. Gros rece is fry Bingo ga es or stant dar year period. BIN 1st Quarter 2nd Quarter 3rd Quarter 4th Quart r Total PPLICAPTS MU,%T--KNSWER QUESTIONS 1 - 19 all sources relate to the operation of ngo bylcalendar qua ter for prior calen- INSTANT BI lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records arse subject to audit by the Commissioner of the Revenue? 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? Q.0/ 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? ,tom 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained?/ 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? _YL� 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? 24,1 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? c_ _ L 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? .,Ly 12. Has your organization attached a check for the annual permit fee in the amrp of $25.00 payable to the County of Roanoke, Virginia? 13. Does yota organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? 5 14. Has your organization attached a complete list of its member- ship to this application form? 15. Has your organization atta hed a copy of ibylaws to this application form?nd,,,�.a,-�-- Pct-6cuu- 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? If yes, state whether exemption is for -real pers al propert , or both and identify exempt property. ,� 17� Strate the specifics typg and p rpose pf thje omanization 18. Is this organization incorporated in Virginia? If ye namp and a ress of Regi$tered Agent: nchctn [_ b� 4U) 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? e) (If so, attach copy of registration.) Has the organization been granted an exemption from registration by th Virginia Department of Agriculture and Consumer Affairs? D (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description �l N Fai_�, Market Value S.oU ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organizatil understand that awards or prize money or merchandise v lued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Sigry-e-0 by: Name Ti file Subscribed and sworn before me, My commission expires: 19L Home Address IA14L)) this _day of 19 r 'Nota y Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 0 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. `i 'L - q, Date Comm ssioner ojVthe Revenue - The above application is not approved. Date Commissioner of the Revenue �7