HomeMy WebLinkAbout11/13/1990 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 13, 1990
RESOLUTION 111390-1 SUPPORTING CONTINUED
REGIONAL COOPERATION IN THE
ROANOKE VALLEY
WHEREAS, the referendum on the consolidation of the
County and City of Roanoke was held on November 6, 1990; and
WHEREAS, the proposed consolidation plan did not receive
a majority of votes from the citizens of Roanoke County; and
WHEREAS, the citizens of Roanoke County have made known
their interest in and support of cooperative efforts with the
neighboring jurisdictions in the Roanoke Valley; and
WHEREAS, the people of the Roanoke Valley currently have
various regional issues which must be resolved and regional
projects which must be completed; and
WHEREAS, the people of the Roanoke Valley will all
benefit from continued cooperative efforts by the governing bodies
of the five localities; and
WHEREAS, it is in the best interest of the citizens of
Roanoke County that the Board of Supervisors and County staff
support and initiate joint projects and facilities with the other
jurisdictions of the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County
Board of Supervisors does hereby formally adopt a resolution in
support of regional cooperation and interjurisdictional problem -
solving; and further,
BE IT RESOLVED, that the Board of Supervisors urges the
governing bodies of the Cities of Salem and Roanoke, Town of Vinton
and Botetourt County to join with them in making this commitment
to the citizens of the Roanoke Valley, and further,
BE IT RESOLVED that a copy of this resolution be
transmitted to the respective clerks for the governing bodies of
the City of Roanoke, City of Salem, Town of Vinton and County of
Botetourt.
On motion of Supervisor Nickens to adopt the resolution
and carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
9. 6-6��
Brenda J. Ifolton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Mary F. Parker, Clerk, Roanoke City Council
Forest Jones, Clerk, Salem City Council
Carolyn S. Ross, Clerk, Town of Vinton
John Williamson, Clerk, Botetourt County Board of Supervisors
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 13, 1990
RESOLUTION 111390-2 OF APPRECIATION TO ELMER C. HODGE
ON HIS FIFTH ANNIVERSARY
AS ROANOKE COUNTY ADMINISTRATOR
WHEREAS, Elmer C. Hodge, Jr. has been County
Administrator for Roanoke County since November, 1985; and
WHEREAS, even before his official date of employment, he
was in the County, directing clean up operations after the 1985
flood; and
WHEREAS, Mr. Hodge has been responsible for a variety of
projects which have been greatly beneficial to the people of
Roanoke County and of the Valley as a whole; and
WHEREAS, these projects include the Roanoke County
Charter, the Roanoke Regional Airport Commission, the new Regional
Landfill, curbside and automated recycling, County -wide garbage
collection, and Spring Hollow Reservoir; and
WHEREAS, during Mr. Hodge's administration, the County
has received the All America City Award, four National Association
of Counties Achievement Awards, and two Virginia Municipal League
Achievement Awards.
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County
Board of Supervisors does hereby express its appreciation and
gratitude to Elmer C. Hodge, Jr. on the occasion of his fifth
anniversary serving as Roanoke County Administrator; and
FURTHER, BE IT RESOLVED that the Board of Supervisors
extends its best wishes and encouragement for Mr. Hodge's continued
success and growth as the Administrator of the County of Roanoke.
on motion of Supervisor Johnson to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Robers
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
0. k4z4l�'-'
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation
Keith Cook, Director, Human Resources
ACTION NO. A-111390-3
ITEM NUMBER -1) - /
AT
UMBER1)-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13,1990
AGENDA ITEM: Request for Award of Contract for Water/Sewer Rate
Analysis
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
On June 12,1990 Wheat First Securities presented to the Board of
Supervisors a tentative timetable for the Spring Hollow Reservoir
Project. The Board directed the staff to proceed with the
selection of a consultant to perform the rate feasibility study,
and then return to the Board for an appropriation based upon the
selected bid.
SUMMARY OF INFORMATION:
The County received six proposals from professional accounting and
engineering firms to perform the feasibility study. These firms
were interviewed by a committee composed of Diane Hyatt (Director
of Finance), Cliff Craig (Director of Utilities), and Jim Johnson
(Financial Advisor/ Wheat, First Securities).
After careful review, staff recommends the engineering firm of
Burns & McDonnell. Staff requests authorization to enter into a
contract with Burns & McDonnell for a water and sewer analysis in
the amount of $60,000. Staff would suggest that the study be
performed on water and sewer since the cost increment is minimal
if they are reviewed at the same time.
The study can be completed in a ninety day period. This will still
fit within the timetable that would place the sale of the bonds in
April 1991. In addition to preparation for the bond sale, this
analysis will review the County's existing policies, rates and
connection fees for water and sewer. Burns & McDonnell will make
recommendations on a rate structure that will be adequate for
current operations, the Spring Hollow Reservoir project, expansion
of the sewage treatment plant, and the ten year water and sewer
capital improvements plan.
FISCAL IMPACT•
This $60,000 needed for the analysis is available in the Utility
Fund.
STAFF RECOMMENDATION:
Staff recommends authorizing the County staff to proceed with the
award of the water and sewer feasibility study to Burns &
McDonnell.
Respectfully submitted, Approved by,
Diane D. Hyatt 0 Elmer C. Hodge
Director of Finance County Administrator
----------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x ) Motion by:gPA hpinw
Denied ( ) Eddy
Received ( ) Johnson
Referred ( ) McGraw
To Nickens
Robers
Bob L. Johnson motion for staff recommendation to award water
and sewer feasibility study to Burns & McDonnell
Lee B. Eddy substitute motion that study be limited to water
and exclude sewage
AYES - Supervisor Eddy
NAYS - Supervisors McGraw, Johnson, Nickens, Robers
APPROVED Bob L. Johnson original motion staff recommendation
AYES - Supervisors McGraw, Johnson, Nickens, Robers
NAYS - Supervisor Eddy
cc: File
Diane Hyatt, Director, Finance
Cliff Craig, Director, Utilities
Reta Busher, Director, Management & Budget
A
ACTION NO. -111390-4
ITEM NUMBER - Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13,1990
AGENDA ITEM: Appropriation of Funds for Allied Signal Disk Brake
Facility
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
On October 23, 1990, Allied Signal announced that they planned to
construct a facility in western Roanoke County on the 159 acres
currently owned by Salem -West Corporation.
SUMMARY OF INFORMATION:
The location of Allied Signal is being accomplished through the
Industrial Development Authority of Roanoke County (IDA). Section
15.1-511.1 of the Code of Virginia states "The governing body of
any county in this Commonwealth may give, lend or advance in any
manner that to it may seem proper funds or other county property,
not otherwise specifically allocated or obligated, to any authority
created by such governing body pursuant to law." This is the
authority for Roanoke County to donate funds to the IDA. In
addition, Section 15.1-1378(f) of the Code of Virginia gives the
IDA power "to sell, exchange, donate and convey any or all of its
facilities or properties whenever its board of directors shall find
any such action to be in furtherance of the purposes for which the
authority was organized.
By using the authority of these Code sections, the County will
donate money to the IDA. The IDA will then purchase the land from
Salem -West Corporation and donate the land to Allied Signal. In
addition, the County has agreed to construct water and sewer
extensions and make road improvements. The County's commitment is
as follows:
Land Acquisition - The Board of Supervisors will donate up
to $825,000 to the Roanoke County Industrial Development
Authority for the purchase of approximately 159 acres. The
Authority already has the site under option and will purchase
the property. After purchase, the Authority will deed the
property to the prospect at no cost.
Water and Sewer Extensions - The County will be responsible
for the design and construction of water and sewer extensions
to serve the Salem -West property. These extensions are
estimated to cost $700,000 ($650,000 for sewer and $50,000 for
water) .
Road Improvements - Roanoke County and the Virginia Department
of Transportation are studying the design alternatives of
Route 11/460 at the entrance to the property to improve
turning movements and access to the site. The County will pay
up to $50,000 of these road improvements.
FISCAL IMPACT•
The Board of Supervisors will need to appropriate $875,000 from
the Unappropriated Balance for the land acquisition and road
improvements. The $650,000 for the sewer extensions is available
from unallocated bonds that were sold through the Virginia
Resources Authority. The $50,000 for water extensions will need
to be appropriated from the Water Offsite Facility revenues.
STAFF RECOMMENDATION:
Staff recommends appropriating the funds outlined in the Fiscal
Impact Section to proceed with the location of Allied Signal.
Respectfully submitted,
C�ca-ru; 5?�. hwlfi
Diane D. Hyatt
Director of Finance
Approved by,
6� AQO
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x ) Motion by: Stever A. =aw moved
Denied ( ) eta f f rPr-nmmanr9at i nn Eddy
Received ( ) Johnson
Referred ( ) McGraw
To Nickens x
Robers X
cc: File
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Tim Gubala, Director, Economic Development
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
ACTION NO. A111390-5
ITEM NUMBER �
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13, 1990
SUBJECT: Request for additional funds to complete construction of
the Read Mountain Fire station.
COUNTY ADMINISTRATOR'S COMMENTS : ✓t �t�',r�r»� T_� f o% `�
Y/-/
CL
1.�'��l
cc -
BACKGROUND:
Roanoke County entered into an agreement with Botetourt County
to construct a fire station to serve both counties. The operation
of this facility will be on a cost sharing system with Roanoke
County as the responsible jurisdiction for construction costs. The
funds for the construction of this station were part of the 1985
bond referendum. Over the last five years, the cost of construction
has increased beyond the amount of funds budgeted in the bond
referendum.
SUMMARY OF INFORMATION:
In 1985, the projected cost of a station in the Bonsack area of
Roanoke County was estimated to be $300,000.00. When the actual
planning and design of the station was begun in 1989 the scope of
the project had changed since its inception. The station has been
designed similar to the Back Creek Station, which is a two story
building with an unfinished second story shell. The design for the
Read Mountain station has been modified to meet the needs of the
service area. The station is designed as a 6,500 square foot single
floor building that includes: four apparatus bays, a meeting room,
kitchen, bunk rooms, baths with showers, work shop, and exterior
finishes and roof lines that will blend in with the planned
industrial park. Additional requirements for a fire hydrant and a
drainage retention pond are incorporated into the proposal for
construction. Due to these changes, the cost of this building is
above that of the Back Creek station. The lowest bid for the
project is $399,400.00. The architectural firm of Rogers Reynolds
has prepared an estimate of projected costs as follows:
Construction Costs $399,400
Architectural/Engineering Fees 27,500
Reimbursable Expenses 3,195
Soil Testing 1,620
10% Contingency 43,171
The addition of these items brings the total project cost to
$474,886.00.
Z) -..i
FISCAL IMPACT:
The bond referendum provided $300,000.00 for the Read Mountain
Station. The actual costs is estimated to be $474,886.00. In order
to construct this station as currently designed an additional
appropriation for $174,886.00 will be required.
STAFF RECOMMENDATION:
Staff and the architect have evaluated the costs and recommends
the appropriation of an additional $174,886,00 in accordance with
submitted bids and estimates. Approval of these funds should permit
the project to be completed in early 1991.
SUBMITTED BY:
M'I W %
Marg W. Light
Deputy Chief
APPROVED:
&411- A6�
Elmer C. Hodge, Jr.
County Administrator
-----------------------------------------------------------------
ACTION VOTE
Approved
Denied ( )
Received ( )
Referred
To
Motion by: See Below
Eddy
Johnson
McGraw
Nickens
Robers
Bob L. Johnson moved staff recommendation
No Yes Abs
Lee B. Eddy substitute motion to reduce contingency fund to 50
and $10,000 for paving Back Creek Fire Station
AYES - Supervisor Eddy
NAYS - Supervisors McGraw, Johnson, Nickens, Robers
Bob L. Johnson moved the main motion
AYES - Supervisor Eddy, McGraw, Johnson, Nickens, Robers
NAYS - None
cc: File
Tommy Fuqua, Chief, Fire & Rescue
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
ACTION NO. A-111390-6
ITEM NO. Z) '15-
AT
1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13, 1990
AGENDA ITEM: Appropriation of funds to extend contract of cable
TV consultant, 0. D. Page, P.E.
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
An appropriation of funds from the Board's Contingency Fund is
necessary to authorize the payment of the consultant, O. D. Page,
P.E., for continued services during the actual renegotiations for
the cable television franchise renewal with Cox Cablevision.
BACKGROUND:
Mr. O.D. Page, P.E. was originally hired by the three
jurisdictions --Roanoke City, Roanoke County and Vinton --to serve as
their consultant in preparation for renewal of the cable television
franchise. His original contract responsibilities included
assessment of the effectiveness of Cox Cable's operations under the
current franchise agreement, development of a new franchise
ordinance and recommendations as to terms of the franchise
agreement. Mr. Page has completed his obligations under the terms
of his original contract, and all funds appropriated by the County
for that contract have been expended.
SUMMARY OF INFORMATION:
Substantive negotiations with Cox Cable for the renewal of
their franchise to provide cable television service in the Roanoke
Valley are scheduled to commence on November 14, 1990. It is the
recommendation of legal counsel for all three jurisdictions that Mr
Page's technical expertise and experience in these types of
negotiations are essential during these important negotiations. Mr.
Page has helped develop the strategy for the renewal process. Cox
Cable has significant technical expertise in this field, through
its local management and an extensive support staff at its Atlanta
headquarters. Local legal counsel for Cox Cable has already given
clear indications that technical issues involving extension
policies, an institutional loop and bi-directional capability,
frequency band -width and system re -build specifications will have
an important bearing upon other franchise terms such as term of
renewal and franchise fees. Counsel believes it to be important to
-S
the ultimate success of these negotiations to have continued access
to Mr. Page's technical expertise, experience and familiarity with
the valley's cable television needs and opportunities. Mr. Page's
services under this extension would also include attendance at the
public hearings necessary for the ratification of the new franchise
ordinance as well as assistance in revising his proposed documents
to implement the negotiated agreement.
FISCAL IMPACTS•
Roanoke County would continue to be responsible for thirty-
three percent (33%) of any extension to Mr. Page's contract as it
was with the original one. It is only possible at this time to
estimate in very rough outline how lengthy the actual renewal
negotiations with Cox Cable will prove to be. Mr. Page has
submitted a "rough guess" estimate of $20,610.00 for the total
amount of this extension contract. Roanoke County's share would be
$6,800.
The County, and the other jurisdictions, anticipate requiring
Cox Cable to reimburse it for these expenditures as part of the
expenses associated with renewal of the franchise agreement.
ALTERNATIVES•
1. Appropriate $6,800 from the Board's Contingency Fund to
pay for the estimated cost of Mr. O. D. Page's consulting services
during the cable television franchise renewal negotiations.
2. Make no appropriation and conduct franchise renewal
negotiations on the basis of information previously provided.
STAFF RECOMMENDATION:
Staff supports Alternative I for the extension of the contract
with O. D. Page, P. E.
Respectfully submitted,
--, %A .'V�
Paul M. Mahoney
County Attorney
Action Vote
No Yes Abs
Approved (x) Motion by _ Steven A. McGraw Eddy x
Denied ( ) to approve staff re_ommenda inn Johnson x
Received ( ) Alternative #1 McGraw x
Referred Nickens x
to Robers x
cc: File
Paul Mahoney, County Attorney
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
r
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, NOVEMBER 13, 1990
ORDINANCE 111390-7 AUTHORIZING THE CONVEYANCE OF AN
EASEMENT TO THE ROANOKE GAS COMPANY
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property has been declared
to be surplus and is being made available for other public uses,
i.e. a gas line easement within the existing water line easement;
and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading concerning the disposi-
tion of the subject property was held on October 23, 1990; a second
reading was held on November 13, 1990; and
3. That the twenty (20) foot wide water line easement
currently exists across three residential properties in the Deer
Run Estates Subdivision; said easements were granted unto Roanoke
County by deeds of easement recorded in the Clerk's Office of the
Circuit Court of Roanoke County in Deed Book 1146, page 720; Deed
Book 1146, page 724; and Deed Book 1146, page 726; and
4. That the twenty (20) foot gas line easement for Roanoke
Gas Company, extending natural gas from Starmount Drive to Tinker -
dale, coincides with the existing water line easement of Roanoke
County and involves the joint use of said easement area; and
5. That the proceeds from the sale of the easement are to
be allocated to the capital reserves of Roanoke County; and
1
6. That the offer of the Roanoke Gas Company of One Dollar
($1.00) for the joint easement is hereby accepted and all other
offers are rejected; and
7. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County
as are necessary to accomplish the conveyance of said easement, all
of which shall be upon form approved by the County Attorney.
On motion of Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
&'Ie�&Q- vaz��—
Brenda J. Hdlton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Cliff Craig, Director, Utilities
Phillip Henry, Director, Engineering
Paul Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 13, 1990
RESOLUTION 111390-8 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for November 13, 1990 designated as Item J -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of Minutes - October 23, 1990
2. Confirmation of Committee Appointments to the
Explore Citizens Advisory Committee and the
Recycling Advisory Committee.
3. Acceptance of water and sanitary sewer facilities
serving Woodbridge Section 11.
4. Acceptance of water and sanitary sewer facilities
serving Viking Court.
5. Acceptance of payment by ITT for reconstruction of
sanitary sewer line.
6. Request for acceptance of Remington Road into the
VDOT Secondary System.
7. Donation of drainage easements in connection with
the Ingal Blvd. Project.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Cliff Craig, Director, Utilities
Phililp Henry, Director, Engineering
ACTION NO. A -111390-8.a
ITEM NUMBER -,-7 Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: Novmeber 13, 1990
AGENDA ITEM: Confirmation of Committee Appointments to the
Explore Citizens Advisory Committee and the
Recycling Advisory Committee
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the October 23, 1990 meeting
and should be confirmed by the Board of Supervisors:
Explore Advisory Committee
Supervisor Nickens nominated Trixie Averill to represent the north
side of the Roanoke River and James L. Trout to represent the south
side of the Roanoke River.
Recycling Advisory Committee
Superviosr Johnson nominated Supervisor Lee Eddy to represent the
Board of Supervisors
RECOMMENDATION
It is recommended that the above nominations be confirmed.
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
41001,1iWINg 1 AR
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) McGraw x
To ( ) Nickens x
Robers x
cc: File
Explore Advisory Committee File
RPrvc-1inn AdviGnry CnmmiftaP Pi 1P
ACTION # A -111390-8.b
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13, 1990
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Woodbridge, Section 11
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Woodbridge, Section 11, Waldrop Development
Company, have requested that Roanoke County accept the Deed
conveying the water and sanitary sewer facilities serving the
subdivision along with all necessary easements.
The water and sewer facilities are installed, as shown on plans
prepared by T. P. Parker & Son entitled Woodbridge, Section 11,
dated ay 4, 1990, which are on file in the County Engineering
Department. The water and sanitary sewer facility construction
meets the specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is
$25,500.00 and $51,000.00 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving the subdivision along with all
necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Ckq"zz rl"
Cliffo raig, P.E
Utility Director
Approved (X)
Denied ( )
Received ( )
Referred
to
APPROVED: ..J
cr 9 -
Elmer C. Hodge
County Administrator
ACTION VOTE
Motion by: Bob L. Johnson No
Eddy _
Johnson _
McGraw _
Nickens _
Robers
cc: File
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
Yes Abs
x
x
X
x
■ .
r p1 �• �. SOUTMSID(
4t.
�s�b-4
_ ' yN
,....K �` �` t ocy�n�e�_w s�►� of
4r. AS!4aTR �M C
.:
♦♦♦ �TtyuE n V A'
< ss F
�'� ANTRRA ST,
19 ETI WILLTs
M d iw
VICINITY MAP
,
-Q�
NORTH
COMMUNITY SERVICES ACCEPTANCE OF WATER AND SEWER FACILITIES
ANDDEVELOPMENT SERVING WOODBRIDGE, SECTION 11
ACTION # A -111390-8.c
ITEM NUMBER _0- — '/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13, 1990
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Viking Court
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Viking Court, L. C. Peters, Inc., have requested
that Roanoke County accept the Deed conveying the water and
sanitary sewer facilities serving the subdivision along with all
necessary easements.
The water and sewer facilities are installed, as shown on plans
prepared by Lumsden Associates, P.C. entitled Viking Court, dated
September 24, 1990, which are on file in the County Engineering
Department. The water and sanitary sewer facility construction
meets the specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the water and sanitary sewer construction is
$18,500.00 and $ 34,500.00 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving Viking Court along with all
necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Clifford ig, P.E.
Utility Director
APPROVED:
k
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes
Denied ( ) Eddy x
Received ( ) Johnson x
Referred McGraw x
to Nickens x
Robers x
cc: File
Cliff Craig, Director, Utilities
Phillip Henry, Director, Engineering
Abs
J- I/
NORTH NORTH
r :
dt-
•a �!' /.
f ++. • S
i
�s1�r•� / .i;;
`k
'o COMMUNITY SERVICES ACCEPTANCE OF WATER & SEWER FACILITIES FOR
AND DEVELOPMENT
VIKING COURT
ACTION # A -111390-8.d
ITEM NUMBER %7- tel"'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13, 1990
AGENDA ITEM: ACCEPTANCE OF PAYMENT BY ITT FOR RECONSTRUCTION OF
A SANITARY SEWER LINE
COUNTY ADMINISTRATOR'S COMMENTS: �i��-�e-v�vrh.cr-oI �/y���•g•/
BACKGROUND:
In the early 1970's a sanitary sewer collection system was
installed from Williamson Road to Knoll Road to provide sanitary
sewer service for the ITT building. Prior to the time that ITT
installed the pretreatment facilities for the sewer discharge, the
effluent from this facility deteriorated the sanitary sewer pipe
and manholes to a point that they need to be replaced.
In May of this year County staff requested that ITT repair these
sewer lines and manhole inverts under the provisions of the Roanoke
County Sanitary Sewer Use Standards.
SUMMARY OF INFORMATION•
In discussing this matter with ITT, 7t was determined it would be
much more practical to replace the 2,000 feet of sanitary sewer and
manholes than it would be to try and repair the existing
facilities. Staff has estimated the total cost of replacement of
this section of sanitary sewer to be $57,574 of which a portion of
the work would be a significant improvement to a normal depreciated
sanitary sewer. The County staff and ITT have tentatively agreed
that ITT would be responsible for paying $32,987 of the total cost.
A tabulation of the cost and its proposed distribution are included
in the attached letter to ITT dated October 23, 1990.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the
acceptance of $32,987 as a capital contribution from ITT in lieu
of their repair of the sanitary sewer. It is further recommended
that the County Administrator be authorized to execute an agreement
with ITT to effect this acceptance and their release of liability
for the previously damaged public sewer system. Staff further
recommends that upon the payment by ITT, the money be deposited in
the Utility Department's operating budget so that it may be used
along with other maintenance funds to replace this portion of the
sanitary sewer system.
SUBMITTED BY:
APPROVED:
Clifford` -Craig, P.E. Elmer C. Hodg
Utility Director County Administrator
Approved (x)
Denied ( )
Received ( )
Referred
to
ACTION
Motion by: Bob L. Johnson
Eddy
Johnson
McGraw
Nickens
Robers
VOTE
No
cc: File
Cliff Craig, Director, Utilities
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Yes Abs
x
x
x
X
x
tr
� p AN
tt of Nuall0kr
2
a�
UTILITY DEPARTMENT
18 ' 88
BFSQUICENTE14141
A Bcautifil Beginning
October 23, 1990
Mr. Mike Russin
ITT EOPD
7635 Plantation road
Roanoke, VA 24019
RE: Replacement of Sewer Line
Dear Mr. Russin:
I have completed my review and cost estimate to replace the damaged
sanitary sewer facilities between manhole MH -4A9-107 to MH4-A9-98.
The total replacement cost is itemized below from unit prices
received last week on a County Sewer Project.
(1) Sanitary Sewer Manholes 71.5 VF @ $112/VF $8,008
(2) Manhole Frame and Cover - 3000 WT - 8 @ $450 3,600
(3) 8" PVC Sewer Pipe - 1,998 LF @ $17/LF 33966
t
(4) Paving 200 SY @ $35/Sy 7,000
(5) Restoration
5,000
TOTAL COST $57,574
Item 1 is for the replacement of the manholes since this is less
costly than removing and replacing the invert sections while
maintaining flow.
Item 2 is for the replacement of the manhole frame and covers.
This work will be done to meet current sewer standards. Since
there is no damage to the existing frame and covers, ITT will not
be charged for this part of the work.
Item 3 is the actual replacement of the sewer line that has been
damaged.
Items 4 and 5 are for restoration of the excavated area.
1206 KESSLER MILL ROAD • SALEM. VIRGINIA 24153 • (703) 387-6104
Mr. Mike Russin
Page - 2 -
October 23, 1990
Although I feel the County has the legal right to require ITT to
pay the entire cost of $57,574 for this replacement, I acknowledge
that as well as replacing the damaged sewer pipe, this work will
result in a better sewer line than we would have had without the
damage. As such, I am willing to pay half the cost for the actual
sewer line and manhole replacement and all the cost of the frame
and covers.
I would propose that ITT pay the following:
(1) Sanitary sewer manholes - 1/2 of $8,008 $4,004
(2) manhole Frame and Covers -0-
(3) PVC Sewer Pipe 1/2 of $33,966 16,983
(4) Paving - 100% 7,000
(5) Restoration
5,000
TOTAL COST $32,987
If the $32,987 cost is acceptable to ITT, please call me so we can
discuss an agreement by which the work can be done and you can be
relieved of their responsibility. If the above cost is not
acceptable, please proceed as outlined in my September 26 letter
to Mr. Kretzer.
Sincerely,
Cliffo Craig, P.
Utility Director
mh
cc: Paul Mahoney
John Chambliss
M
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 13, 1990
RESOLUTION 111390-S.e REQUESTING ACCEPTANCE OF
REMINGTON ROAD INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application for Remington Road,
a section of road extending from Falcon Ridge Road, (Route 1939),
0.07 miles east of Hunting Hills Drive (Route 1541), and extending
in a southerly direction 0.33 miles to Falcon Ridge Road, (Route
1555), 0.20 miles east of Upland Game Road (Route 1936), pursuant
to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section
33.1-75.1, Paragraph A of the Code of Virginia of 1950, as amended.
2. That this Board does guarantee the Commonwealth of
Virginia an unrestricted right-of-way of 50 feet with necessary
easements for drainage as recorded in Plat Book 6, Page 63, (Sec.
No. 3), Plat Book 8, Page 5, (Sec. No. 6), and in Plat Book 8, Page
481 (Sec. No. 7) of record in the Roanoke County Clerk's Office.
3. That this Board does certify that this road was open to
public use prior to January 1, 1976, at which time it was open to
and used by motor vehicles.
4. That this Board does certify that speculative interests
are not involved.
5. That said road known as Remington Road and which is shown
on a certain sketch accompanying this resolution, be, an the same
is hereby established as a public road to become a part of the
state secondary system of highways in Roanoke County, only from and
after notification of official acceptance of said street or highway
by the Virginia Department of Transportation.
On motion of Supervisor Johnson to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
-�O. A-6�
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Phillip Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
copy for Virginia Department of Transportation
ACTION NO. A -111390-8.f
ITEM NO. ;r /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 13, 1990
AGENDA ITEM: Donation of drainage easements in connection with
the Ingal Blvd. Project to the County of Roanoke
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of the
following easements to the County of Roanoke for drainage purposes
in relation to the Ingal Blvd. Project in the Catawba Magisterial
District.
a) Donation of an easement from Helen R. Gay, (Deed Book
1078, page 766) (Tax Map No. 54.02-3-26) as shown on a
plat prepared by the Roanoke County Engineering Depart-
ment, dated 5 September 1990.
b) Donation of an easement from Merita B. Miller, (Deed Book
1182, page 948) (Tax Map No. 54.02-3-27) as shown on a
plat prepared by the Roanoke County Engineering Depart-
ment, dated 5 September 1990.
The location and dimensions of these properties have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of these properties.
Approved (x)
Denied ( )
Received ( )
Referred
to
Motion by
Respectfully submitted,
1,W AA
rA
V ck'e L. Hu#min
Assistant County Attorney
Action
Bob L. Johnson Eddy
Johnson
McGraw
Nickens
Robers
cc: File
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
Vote
No Yes Abs
X
X
X
X
X