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HomeMy WebLinkAbout2/14/1989 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1989 RESOLUTION 21489-1 OF APPRECIATION TO DEEDIE KAGEY FOR AUTHORING THE OFFICIAL SESQUICENTENNIAL HISTORY BOOK WHEREAS, in 1985'y' a committee was established to formulate plans for the celebration of Roanoke County's sesquicentennial birthday; and WHEREAS, the Sesquicentennial Committee determined that a written comprehensive history of Roanoke County should be one of its most important projects and commissioned Deedie Kagey to handle this responsibility; and WHEREAS, Mrs. Kagey, Assistant Principal at Penn Forest Elementary School, spent over two years of intense research including over 90 interviews and visits to libraries, colleges, universities and historical resources centers throughout the Commonwealth of Virginia; and WHEREAS, the culmination of her efforts is When Past is Prologue: A History of Roanoke County, an 800 page book which focuses on home and community life, public service, government, industrial development and agriculture and WHEREAS, this book will serve to instill in present and future generation of Roanoke County citizens an appreciation of our heritage, a pride in our ancestors, and a record of events in our history that will last far beyond our sesquicentennial year. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, wishes to express its deepest appreciation and the appreciation of its citizens to Deedie Kagey for her willingness to assume this awesome responsibility, her dedication to this project, and the successful results of her efforts; and FURTHER, the Board of Supervisors of Roanoke County, Virginia, expresses its best wishes for continued success in all her future endeavors. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File ACTION # A-21489-2 ITEM NUMBER -1/ — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 1989 AGENDA ITEM: Acquisition of Hollins Water System COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Hollins Water System construction is near completion, and connections are being made to serve the adjacent properties. This water system was constructed by the Hollins Community Development Corporation with funds from Farmers Home Administration. Farmers Home provided $1,304,000 in grant money and a $515,100 loan to the Corporation to fund construction costs. The $515,100 loan is scheduled to be paid by the County of Roanoke through the Hollins Community Development Corporation over a 40 -year period. When the loan is fully paid, Roanoke County will purchase the water system for $1. Roanoke County supplies the water to this system at the normal water rates and also provides the financial and system management services required. SUMMARY OF INFORMATION: In January, 1989, the Farmers Home Administration offered to sell the $515,100 loan at a discount of approximately 50 cents on the dollar if the loan is paid off prior to May 9, 1989. This discount could save approximately $896,000 over the 40 -year period of the loan. The Hollies Community Development Association has requested that Roanoke County purchase the water system at this time in order that the Farmers Home Administration loan could be paid off at the discount. The Utility and Finance Directors of the County feel that it would be in the best interest of both the County and the Corporation for the County to purchase the water system at this time in an amount equal to the discounted Farmers Home Administration loan which will be approximately $257,550. ALTERNATIVES AND IMPACTS: Alternative 1: The County can purchase the water system at this time for the discount loan balance of approximately $257,550. Funds are available from the 1988 Virginia Resources Authority water revenue bond sale. No additional operational costs or M� personnel will be required by this purchase since the County is responsible for the operation under a prior agreement with the Water Corporation. Alternative 2: The County can make debt payments of $2,530 a month for` the next 40 years as previously agreed to Farmers Home Administration. This alternative will require the County to maintain additional financial information and transfer money annually through the Hollins Community Development Corporation. This alternative will cost the County an additional $896,130 over the life of the loan plus the additional expense of an annual audit on the Hollins Community Development Corporation and additional insurance coverage for the Hollins Community Development Corporation. STAFF RECOMMENDATION: Staff recommends Alternative 1 that the County purchase the Hollins Water System prior to May 9, 1989 at a cost of approximately $257,550. Staff further recommends that the County Administrator be authorized to execute the required documents to complete the transfer of the Hollins Water System. Respectfully submitted, Clif 6rd Craig ,% Director of Utilities ACTIO[ Approved by, Elmer C. Hodge County Administrator Approved ( Motion by: Bob L. Johnson/Richard Denied ( ) W. Robers to approve Alterna- Garrett Received ( ) tive #1 Johnson Referred McGraw To Nickens Robers cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering John Hubbard, Assistant County Administrator Diane Hyatt, Director, Finance Reta Busher, Director, Budget & Mgt John Willey, Director, Real Estate Assessment Paul Mahoney, County Attorney Sue Palmer, Planning & zoning VOTE No Yes Abs x x ACTION # A-21489-3 ITEM NUMBER M - ;z..., AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February.1'4, 1989 AGENDA ITEM: Request of Schools for Appropriation of Additional Monies from School Federal Programs Fund COUNTY ADMINISTRATOR'S COMMENTS: Xft-)-71' '4tzj'/ SUMMARY OF INFORMATION: During the 1988-89 budget process, the School submitted its Federal Programs budget based upon their estimate of revenues to be received from the Federal government for these programs. During the fall of 1988, the Schools were notified that the actual amount of Federal funds they would receive would be higher than they had anticipated. The attached Resolution from the County School Board requests an additional appropriation of $84,851 to be appropriated as follows: Chapter I - $77,092 Title II - 1,416 Chapter II - Competitive 6,343 TOTAL 84 851 Chapter I funding needs to be spent specifically for educationally deprived and disadvantaged children. Title II can be spent for any student in the science and math areas. Chapter II money can be spent for any student in a variety of areas and is currently being used i'n music, art, and gifted programs of the County. FISCAL IMPACT: Federal revenues for the School will be increased by $84,851. There will also be a corresponding increase in School federal expenditures. STAFF RECOMMENDATION: Staff recommends approving the appropriation of these additional monies to the School Federal Programs budget. Respectfully submitted, Approved by, �-2 Z OI�� Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ------------------------------------------------------------------ ACTIONVOTE Approved (X) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Steven A. McGraw Garrett Received ( ) Johnson _ x Referred McGraw x To Nickens x Robers x cc: File Diane Hyatt, Director, Finance Reta Busher, Director, Mgt & Budget Ruth Wade, Clerk, School Board Dr. Bayes Wilson, Superintendent, Roanoke County Schools - �. From the Minutes of the County School Board of Roanoke County Meeting in Regular Session at 7 P.M. on January 12, 1989 in the Board Room {of the School Administration Building, Salem, Virginia. RESOLUTION REQUESTING AN ADDITIONAL APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THE SCHOOL FEDERAL PROGRAMS FUND. WHEREAS, certain categories in the Federal Programs budget for 1988-89 were estimated amounts inasmuch as actual project approvals were not received until the fall of 1988; BE IT RESOLVED that the County School Board of Roanoke County on motion of Paul G. Black and duly seconded, requests an additional appropriation of $84,851.00, based on 100 percent federal reimbursement, to the Federal Programs budget to be distributed as follows: Adopted on the following recorded vote: Appropriation Needed $77,092.00 1,416.00 6,343.00 $84,851.00 AYES: Paul G. Black, Richard E. Cullinan, Charlsi.e S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TESTE: Amount Project Project Budgeted ApL)roval Chapter 1 $49.0,000.00 $561,092.00 Title II 10,990.00 17.,406.00 Chapter II Competitive 20,000.00 26,343.00 Adopted on the following recorded vote: Appropriation Needed $77,092.00 1,416.00 6,343.00 $84,851.00 AYES: Paul G. Black, Richard E. Cullinan, Charlsi.e S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TESTE: ACTION # A-21489-4 ITEM NUMBER -Z) - .3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 1989 AGENDA ITEM: Boundary Line Relocation City of Salem COUNTY ADMINISTRATOR'S COMMENT : p nix SUMMARY OF INFORMATION: The City of Salem and the County of Roanoke desire to relo- cate and change portions of the boundary line between them accord- ing to the provisions of Article II, Chapter 24 of Title 15.1 of the Code of Virginia, 1950, as amended. The City and the County believe that the relocation and change of portions of the bound- ary line between them will result in more convenience to the citi- zens and facilitate the provision of governmental services. The currently existing boundary line shall be changed in two locations: (1) to include within the corporate limits of the City of Salem three (3) parcels designated as Roanoke County Tax Map Nos. 66.04-2-4, 66.04-2-5, and 66.04-2-6; and (2) to include within the boundaries of the County of Roanoke one (1) parcel designated as Salem Tax Map Parcel 240-4-1. This legal proceeding calls for,,approval of an agreement between the City of Salem and Roanoke County, the filing of a petition with the Circuit Court, the publication of appropriate legal advertisements in the newspaper, and entry of a final order (assuming that the Circuit Court would not have any serious ques- tions or problems with this proposal). STAFF RECOMMENDATION: It is recommended that the Board: (a) authorize the County Administrator to execute an agree- ment on behalf of the Board to accomplish this boundary line relo- cation; (b) authorize the County Attorney to file a Petition to Relo- cate with the Circuit Court; and - __..._.. �-3 (c) authorize the County Administrator to take such other actions as may be necessary to accomplish the purposes of this proceeding. Respectfully submitted, Paul M. Mahoney County Attorney ------------------------------------------------------------ ACTION VOTE Approved (X) Motion by: Richard W. Robers/ No Yes Abs Denied ( ) Steven A. McGraw to approve Garrett x Received ( ) staff recommendation Johnson x Referred McGraw x To Nickens x Robers x cc: File Paul Mahoney, County Attorney I PROPOSED ROANOKE COUNTY PROPERTY CL " 0 PROPOSED OPOSEI ROANOKE Co" PROPERTY CL _L_ C_, 0 30 21 0 41 COOAc (D7 NORTH 3b 37 20 2 ()OAc 'r 5 272 Ac 0 i 110Ac A 10 A, A, 0 r COMMUNITY SERVICES CURRENTLY -ASSESSED—IN—T-Iii MY AND DEVELOPMENT 22 lea, Ac 40, 16 Ila. tcl 3 (D7 NORTH 3b 37 20 2 ()OAc 'r 5 272 Ac 0 i 110Ac A 10 A, A, 0 r COMMUNITY SERVICES CURRENTLY -ASSESSED—IN—T-Iii MY AND DEVELOPMENT m i 1" _ 0;0 )- w= _ [Ir aq _ I 4 WE / iE'S _ F0p� 811000 tlUg. VICINITY MAP�p`S�� 1`, NORTH PROPOSED SALEM PROPERTY �3 3.28 Ac.(D) 2.94 Ac.(C) 3200 2 9f 3201 4 .r 2 12 Ac pQ/)0 6 1.88 Ac 8 21-99 Ac Jtp 00 8.1 2.19 Ac c,ti of Scow JJ to Oi 5.00 Ac 10 2; Ac z.ors; c i CURRENTLY ASSESSED -IN- ROANOKE---COUNT-Y—----------- - COMMUNITY SERVICES AND DEVELOPMENT f ACTION # A-21489-5 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VkRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: February 14, 1989 Adoption of Financial Improvement Plan COUNTY ADMINIST/RATORR'S COMMENTS: 641 BACKGROUND: The Board has requested that an on-going program be instituted in order to improve the financial position of the County. Since the County is anticipating going to the bond market during the 1989-90 fiscal year to sell water reservoir bonds, this would be an ideal time to formalize a financial improvement plan and to begin the implementation. The goals and objectives of this program would be as follows: a. Reduce or eliminate short-term borrowing. b. Improve bond rating to AA+ or AAA. The following report outlines some of the things we will need to consider in order to meet these goals: SUMMARY OF INFORMATION: For the past three years, the County has found it necessary to borrow in anticipation of tax revenues as follows: Amount $10 Million $ 8 Million $ 2 Million Dates February - August, 1987 March - June, 1988 October - December, 1988 Prior to this time, the County was allowed to use available unspent bond proceeds to supplement the cash flow shortage. Due to the changes in the Federal Tax Laws, the County is no longer able to do this. Even though the County has a balanced budget for the year, our revenue collection cycle does not correspond with our expenditures. Revenues peak in late May when personal property, decals, and the first half of real estate tax are collected. A smaller peak occurs in early December when the second --half of real estate tax is due. The majority of business licenses ar-e- ,collected in January. County expenditures also experience highs and lows. A large portion of the County's debt payments are due in December, and a smaller concentration of debt payments are due in June. Payment of school salaries are greatly reduced in July and August. Many large capital items are purchased at the beginning of each budget year. Pq(t-time help is higher in the summer months and around election time. In addition, the'County's cash flow is affected by bond projects, grants, and' Literary Loans. Under the Federal tax laws, the County must deposit bond proceeds with an escrow agent (usually a bank). The'County must then expend funds from its own bank account and file for reimbursement against its bond proceeds. Grants are usually awarded on a reimbursement basis. Literary Loans also require the County to spend its own money and then file for reimbursement with the Literary Loan program. All of these instances place an added strain on the cash flow of the County. During the 1987-88 fiscal year, the County spent $275,000 on interest for short-term borrowing. This was interest on the $10 million and' $8 million borrowings which both became due during this fiscal year. Also, additional expenses were involved for bond council fees and financial advisor fees. The following suggestions should be considered as a means of reducing short-term borrowing: 1. Increase Fund Balance - The greater the fund balance, the greater the cushion the County will have during the lean revenue months. The County would need an additional $10 million in fund balance to completely eliminate short-term borrowing. However, even if this goal may not be feasible, every dollar we can increase fund balance will decrease the amount we need to borrow. 2. The Board should keep in mind when approving grants and Literary Loan application that there will be a temporary effect on cash flow. 3. The County should file for reimbursement on grants, loans, and bond projects as expeditiously as possible, rather than accumulate expenses. 4. When the County issues long-term debt in the future, we should keep in mind the annual cash flow picture when establishing pay dates, if possible. 5. Schedule larger purchases and construction projects into certain quarters of the year. 6. Reduce Lease Purchases - The County increased the amount of lease/purchases over $2 million last fiscal year and will— probably increase another $2 million this year. We have more flexibility for cash planning if we buy less, schedule the time of the purchase, and pay for the item (inn the year of purchase. We should not get in the habit of lease/purchasing vehicles that could be replaced evenly on an annual basis with a well -conceived replacement ,ieogram. I v 7. Additional revenue could be generated during lean revenue months by actively pursuing delinquent accounts. The Treasurer's Office currently does not have sufficient staff to pursue these delinquent taxes. One additional staff person in this area could generate $140,000 annually. 8. A user fee study would pinpoint sources of additional revenue which would be collected at the same time that the expenditure of County funds occurs. This timely matching of revenues and expenditures is the ideal situation for cash flow purposes. The second phase of the Financial Improvement Plan involves the improvement of the County's bond rating. The County currently enjoys these ratings: Moody's Investors Service Aa Standard and Poor's AA In order to improve its ratings, the County should try to accomplish the following: 1. Improve the current economic mix to increase the commercial tax base. 2. Increase the fund balance to 8 - 10 percent of General Fund expenditures. Stability of the fund balance is also important, and we have," been maintaining a stable balance. However, we need to start increasing the balance each year to attempt to accumulate approximately $5 million. 3. Previously, the rating agencies noted that our assessed values on real estate did not increase evenly from year to year. Annualized reassessment should alleviate this concern. T — L/ 4. Prior to our next bond sale, we should invite the rating agency analyst to come to Roanoke County for a site visit so that he or she can see firsthand the developments in the County. STAFF RECOMMENDATION: Staff recommends that the Board adopt a Five -Year Financial Improvement Plan which 'consists of the following: 11 1. Increase the Unappropriated Fund Balance of the County to 8 percent of the General Fund expenditures. This would be accomplished by increasing Fund Balance 1 percent per year for the next five years. Based upon the current General Fund expenditures, 1 percent would amount to a $625,000 increase in Fund Balance in the 1989-90 budget. 2. Limit the use of lease/purchase financing, particularly for the annual replacement of vehicles. Instead', a consistent number of vehicles should be replaced each year and paid for during a time of year when the County has a positive cash flow. 3. Add one position to the Treasurer's Department to actively pursue delinquent accounts. This position should be added to the 1989-90 budget. We will attempt to get Compensation Board funding for this position. 4. A user fee should be funded in the 1989-90 budget to identify new sources of revenues. This will cost approximately $25,000 and could generate $1 million to $2 million. 5. Invite the rating agencies to visit Roanoke County in conjuncture with our water revenue bond sale so that they can see the growth and development of the County. Respectfully submitted, Diane D. Hyatt -/ Director of Finance Approved by, Elmer C. Hodge County Administrator J -V - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ACTION VOTE Approved (X) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Steven A. McGraw - Garrett x Received ( ) Johnson Referred McGraw —� To Nickens —� Robers —� Nickens/McGraw moved to adopt a financial improvement plan incorporating staff recommendations in report and board suggestions listed below, and that any savings realized from this plan be allocated to the unappropriated fund balance. 1. Add one person to handle delinquent accounts for a one-year period and compare savings to assess need for position in the future. 2. That this report be considered a goal statement rather than a policy. 3. That interest saved by not borrowing additional monies be allocated to fund balance. Diane Hyatt, Director, Finance Reta Busher, Director, Mgt & Budget Assistant County Administrators Alfred C. 4nderson, Treasurer Dr. Bayes Wilson, Superintendent, Roanoke County Schools ACTION NO. A-21489-6 ITEM NUMBER Z) -5 AT A RFGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February.',14, 1989 Y AGENDA ITEM: Authorization with John Hall & bills COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: to settle pending litigation Company for outstanding utility In 1967, Fabricated Metals Industries, Inc, Steel Service, Inc., and John Hall and Company donated easements to a private sewer company with the understanding that they would receive free sewer connection and use of the sewer lines without charge. Roanoke County later purchased the sewer lines from Sanitary Disposal Corporation and began charging these companies for useage. They refused to pay and began legal proceedings against the County. This matter has been under litigation for almost a decade. The outstanding balance for John Hall and Company totals $3,857.90 as of December 30, 1988 and the County holds liens against their property for nonpayment. They have now indicated a willingness to settle out of court for the amount of $500.00 and the installation of a meter on their well system. They have also agreed to pay all future sewer bills if Roanoke County releases all liens placed against their property. The County Attorney's staff has research the settlement with Steel Services Inc. The issue was discussed in Executive Session and settlement was reached by Court Order entered May 19, 1987. Clifford Craig, Utility Director, also agrees with the proposed settlement. STAFF RECOMMENDATION: Staff recommends that Board of Supervisors authorize the County Administrator to execute an agreement with John Hall and that the payment of $500.00 be accepted as settlement of the outstanding utility bill. 'D -S E mer C. Hod e County Administrator ------------------------=------------------------------------------------- ACTION VOTE Approved (X) Motion by: Harry C. Nickens/Richard Yes No Absent Denied ( ) W. Robers Garrett X Received ( ) Johnson X Referred To: McGraw x Nickens X _ Robers X _ cc: File .Paul Mahoney, County Attorney (Check & Letter of Agreement attached) Cliff Craig, Director, Utilities Diane Hyatt, Director, Finance ACTION # A-21489-7 ITEM NUMBER , — j6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February'14, 1989 AGENDA ITEM: Review of Utility Deposit Policy COUNTY ADMINISTRATOR'S �COMMENTS- BACKGROUND: On October 13, 1987, the Board of Supervisors amended the water ordinance of the County to establish security deposits as outlined on the attached schedule. These deposits were structured in such a way so that the initial deposit for new service was at a lower rate, and the deposit required to reinstitute a discontinued service was higher. Delinquent water and sewer accounts represented a major loss of County revenues. In order to curtail this revenue loss, a larger deposit was required from customers with a known history of non-payment. This deposit is the County's assurance of payment against future delinquencies of the customer. SUMMARY OF INFORMATION: The County currently has collected approximately $175,000 in security deposits. Of this amount, $23,375 (or 312 accounts) has been collected in reconnection deposits. Under the current County ordinance, these deposits will be held indefinitely to be applied against the final bill of the customer. If a customer should fail to pay a future utility bill, their service would be discontinued and they would be required to pay an additional re -connection deposit before service would be reinstituted. It has been requested that the Board consider the possibility of refunding these deposits after a period of timely payment by the customer. Since we are currently billing on a quarterly basis, a two-year period of time would be sufficient to establish this history. ALTERNATIVES AND IMPACTS: I. Leave the County water ordinance as it is. The County has. lost substantial revenues in the past through non-payment of utility bills. This money gives the 0—& against non-payment. The County County some security a9 of the re -connection needs the additional security deposit in the situations where the customers have a history of non-payment. water 2. Direct the County r refund of the additional eY to amend the County ordinance to include aosit after a two-year period re -connection security dep of timely pa,7ments. This refund would be collected to against the customers utility bill. Monies collected g osits are not recorded as revenues buta from utility dep a ment. Therefore, held in reseve for future noot n -p Y refund of these deposits will hese have custome an rs,7eateaelater upon County revenues unlesstheir utility bills. The time, are delinquent in pa yln 9 refund of the deposit will have an adverse effect upon the County's cash flow. STAFF RECOMMENDATION: Staff recommends Alternative Number 1. Approved by, Respectfully submitted, S� 'rterI E1 er C. Hodge Diane D. Hyatt County Administrator Director of Finance --------------------------------- VOTE ACTION No yes Abs Motion by: Bob L Johnson/ x Approved (x) Garrett Denied ( ) Lee Garrett to a rove Johnson Received ( ) Alternative ff 1 McGraw_ Referred Nickens x To Robers cc: File Finance Diane Hyatt, Director, Paul Mahoney, County Attorney Cliff Craig, Director, Utilities COUNTY OF ROANOKE, VIRGINIA SUMMARY OF UTILITY DEPOSIT PROCEDURE On October 13, 1987, the Board of Supervisors of Roanoke County, Virginia, amended Chapter 20.1, "Water", of the 1971 Roanoke County Code (now Chapter 22 of the 1985 Roanoke County Code), Section E - Deposits, as follows: (1) The following charges shall be imposed as security deposits when request for service is made (i.e., when new service is started): Sewer Only - $50.00 Residential Water, Water & Sewer - $ 25.00 Commercial Water, Water & Sewer - $100.00 (2) If any utility customer at any time failed to keep their account current, resulting in discontinuance of service, that customer shall pay an additional deposit according to the following schedule for re -institution of service. This deposit shall be required in addition to that required by subsection (a) and the turn -on charge ($25.00) required by Section 20.1-31. Additional Connection Deposit Sewer Only 5/8" Connection 3/4" Connection 1" Connection 1-1/2" Connection 2" Connection 3" Connection 4" Connection 6" Connection (3) The deposits required by subsections without interest, within sixty (60) service provided that all charges have $ 50.00 75.00 75.00 100.00 150.00 200.00 300.00 400.00 500.00 (a) and (b) will be refunded, days of discontinuance of been paid in full. (4) The effective date of this amendment shall be January 1, 1988. COMPARISON OF UTILITY SERVICE PROCEDURES Service Late Pay Penalty Reconnect Fee Deposit Number of Notices Additional Deposit; if Discontinued Payment Timing Second Notice Discontinuance of Service _- Bad Debt Exposure County Roanoke 10%/min. $5 None $25.00 $15.00 $ 25 Residential $9 Service Fee $100 Commercial 2 2 Yes Yes $75 and Up Avg Bill + 66% 30 Days After 15 Days After Billing Billing 15 Days After 1 Week After 15 Days After 1 Week After Second Notice Second Notice Due Date Due Date 11.4% .5%* *City has a Full -Time Staff to Handle All Delinquent Collections on Stopped Accounts Salem $ 9.00 $10.00 $10.00 2 No 15th of Month 23rd of Month The Day After the Second Notice is Left on the Customer's Door 5% to 10% AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1989 RESOLUTION 21489-8 ADOPTING A MANUAL OF REGULATIONS AND POLICIES ENTITLED "DESIGN AND CONSTRUCTION MANUAL" TO ASSIST THE PUBLIC IN THE CLARIFICATION AND INTERPRETATION OF RULES, REGULATIONS, AND POLICIES APPLICABLE TO LAND DEVELOPMENT IN ROANOKE COUNTY WHEREAS, the Department of Development is in the pro- cess of preparing a manual to assist the public, and especially the development community, for clarification of rules, regula- tions, and policies applicable to land development in Roanoke County; and WHEREAS, a Design and Construction Standards Committee composed of area engineers, surveyors, members of the Roanoke Valley Homebuilders Association, and County staff was assembled to develop the content of the manual and the design standards; and WHEREAS, it was the consensus of the committee to address the areas of water, sewer, street and parking, and drain- age in the manual. NOW THEREFORE, BE IT RESOLVED that the Board of Supervi- sors of Roanoke County adopt a manual of regulations and policies entitled "Design and Construction Standards Manual" to assist the public in the clarification and interpretation of rules, regula- tions, and policies applicable to land development in Roanoke County and, in particular, the areas of water, sewer, street and parking, and drainage which shall have the force of law. FURTHER, the water design standards having previously been completed and adopted, and the second component of said man- ual, the "Street and Parking Design Standards and Specifications" t is hereby adopted. AND FURTHERt'.this manual shall be in full force and effect from and after February 15, 1989, and that this effective date shall apply to development plans which have not been accepted for review by the Department of Development and Inspec- tions prior to February 1, 1989; provided said plans in the re- view process receive final approval by the County within sixty (60) days of Feb.ruary 15, 1989. Nothing contained herein shall prevent the Board from considering and adopting amendments to such manual at any time it is deemed appropriate. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Development & Inspections Terry Harrington, Director, Planning & Zoning Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities John Hubbard, Assistant County Administrator Tim Gubala, Director, Economic Development Paul Mahoney, County Attorney E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1989 ORDINANCE 21489-9 AMENDING AND REENACTING CHAPTER 17, SUBDIVISIONS, AND CHAPTER 21, ZONING, OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE ADOPTION OF STREET AND OFF-STREET PARKING STANDARDS AND SPECIFICATIONS AND TO AUTHORIZE THE ADOPTION BY RESOLUTION OF A "DESIGN AND CONSTRUCTION STANDARDS MANUAL" AND TO PROVIDE AN EFFECTIVE DATE THEREFOR WHEREAS, the adoption of this ordinance is authorized by Chapter 11 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, notice of the County's intention to adopt amendments to its Subdivision and Zoning Ordinances was duly advertised in the Roanoke Times and World News on January 10, 1989, and January 17, 1989; and WHEREAS, the first reading and public hearing on this ordinance was held on January 24, 1989, and the second reading on this ordinance was held on February 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 17, Subdivisions, of the Roanoke 1, County Code be, and it hereby is, amended and reenacted by amend- ing Sections 17-3 and 17-19 to read and provide as follows: Sec. 17-3. Desiqn requirements generally. (A) The owner or the proprietor of a subdivision shall observe and comply with the following general requirements and principles of land subdivision in preparing the preliminary and final subdivision plats: x(22) - All streets shall conform to the duly adopted standards relating .-Che street desiqn and construction established in the Desiqn and Construction Standards Manual. Sec. 17-19. Streets and roads qenerally. The following improvements shall be required in subdivisions lying in whole or in part within the County which include or involve any public street or any right-of-way connecting two public streets or any easements for the foregoing: fB}- - Streets- shall- be- graded- to- the- width- speei€ied by- the -Vi rginia- Department- of- Transperta tiers; -a -minimum- width- of thirty- {30}- €eet-- anal- graded- to- eress- seetiens- anal- profile appreved-by-the-agent: ----------{C}-- Base- for- pavement- shall -be -at -least -twenty -{2A} feet- in- width- anal- €ive- f5}- inehes- in- depth- ane]- be- a€- stone; gravel- or- ether- satisfactory- stabilizing- material- meeting Virginia-Department-e€-Transpertatien:l ----------fD}-- Pavement- width- shall - be- a- minimum- of- twenty -+2A} €eet- with- a- bituminous- oiled- surface- or- its- equivalent-- - All- atilities-shall;- where- passible; - be- in- alleys- er-in- easements provided- €er- that- purpese- at- the- rear- of- the- lets- in- the sabdivisiens- Pa (G) All streets shall conform to the duly adopted standards relating to the street design and construction, established in the Design and Construction Standards Manual. Sec. 17-24. Adoption,'*effect, contents, review and amendment of Design and Construction Standards Manual. (A) In order to effectuate the provisions of this chapter, the Board of Supervisors shall, by resolution, adopt a manual of regulations and policies entitled "Design and Construction Standards Manual" which shall have the force of law. This manual shall include, inter alfa, standards for the implementation of the various sections of this chapter and may include other policies, criteria, standards and regulations to implement the provisions of the subdivision ordinance and zoning ordinance. (B) Nothing contained herein shall prevent the Board from considering and adopting amendments to such manual at any time it is deemed appropriate. 2. Chapter 21, Zoning, of the Roanoke County Code be, and hereby is, amended and reenacted b' amending Section 21-91 to read and provide as follows: Sec. 21-91. Off -Street Parking and Loading. A. There shall be provided at the time of erection of any main building, or at the time any main building is enlarged, minimum off-street parking space-wa tlq- adequate- previslens- For entrance- arid- exit- by- standard -sized- automebiies,- as- €eiiewsy 3 and off-street loading requirements shall conform to the duly adopted standards established in the Design and Construction Stan- dards Manual. in- all- residential- distriets- there- shall- be-pro- vided- one-auteMebile- parking- spaee- €er- each- single-€amily-unit and- eaeh- dwelling- unit-in-a- tae-€artily- dwelling.-- - The-required parking- shall- be-provided-on- the- same- let- as- the- dwelling- unit- per- all- multi-€amily- dwellings;- including- high-rise- apartments and-high-rise-eendeminiuMs;-there-Shall-be-provided-one-and-ene- third-parking-spaces-€er-eaeh-dwelling-unit- -- - - - - - - - - For- all- townhouses- in- an- R-27- R-3-- and- R-5- Bistriet there- shall-be- previded-a- Minimum-of- one- and-one-hal€- parking spaces- €ar- each- dwelling- unit.--- The- required- parking- shall- be provided-as-set-forth-in-the-respeetive-subseetiens-herein.- B. In all residential districts, all boats, boat trailers, camping trailers, utility trailers, camping cars, vacation trailers, recreation vehicles, etc., shall be parked behind the front line of the main building, unless space is provided in a completely enclosed garage or carport. No vehicle exceeding seventy-five hundred pound's gross weight shall be parked overnight in any residential district. C. In all districts, any inoperative motor vehicle, as defined in Chapter 12, Section 12-122 of the Roanoke County Code, must be kept within a fully enclosed building or structure or be kept completely screened or shielded from public view in accordance with Chapter 12. 4 fel}- - Tourist- homes- and- me€els- shall- provide- en- the le€--parking-spaee-€er-ene-as€emeb€le-€er-eaeh-sepaea€elp-ren€ed aeeemmedatlen- ----------- e+- -For - church; - high- school-- eellege- and- univers-ity audl€erlums--and- € or- theaters. -general-audl€erlums;- stadiums- and other- similar-plaees-of- assembly; - at- least- ene-parking- space- for every-€lve-€lxed-seats-provided-in-the-bullding- ----------{€}--Fer-hespl€els-and-Wareing-Demes;-a€-leas€-ene-park- ing-space-€er-each-€we-beds1-eapael€p;-lneluding-In€an€s1-cribs and-ehlldren-Ls-beds- ----------fg}--Far-medleal-and-den€al-ellnles;-a€-leas€-€en-park- ing- spaees-- -Three -add it i one I -p a rking- spaces- she 14:- be- furnished for- each- doctor- or- dentist- having- e€€lees- ln- such- ellnle- In exeess-e€-three-dee€ere-or-den€ls€s- ----------{h}--Fer-€earls€-eeur9;-me€els,--spar€men€s-and-spar€- ment-me€els;-a€-leas€-ene-parking-space-€er-eaeh-lndlvlduaI-sleep- ing- or- lysing- unl€-- - For- hotels- and- apartment- hate -197- a€- least ene-parking-space-€er-eaeh-€we-sleeping-reems;-up-€o-and-lnelud- ing- the- first- twenty- sleeping- reams;- and- one- parking- space- for eaeh-three-sleeping-reams-user-twentyam,' ----------{l}--Fer-mer€uarles-and-lleluer-s€ares;-a€-leas€-€hlr€� parking-spaeee- ----------fj}--Fer-retail-steres-selling-directly-te-the-public; one- parking- space- for - each- two- hundred- square- feet- e€- retail floor-space-in-the-ballding- ----------fk}--Parkleg-space-as-reelulred-ln-the-€eregeing-shall be-en-the-same-le€-with-the-main-building---In-€he-case-e€-balld- 5 ings- other - than- dwellings ; - spaee- may- be- leea€ed- wl€hln- six- hun- dyed-€ee€- ----------{}}--Ederp-pareel-e€-land -he rea€€er- used -as-a-publle parking-area-shell-be-sur€seed-wl€h-crushed-rack;-gravel;-asphal€ or- eenerete-- - -I€- shall- have- appropriate- bumper- guards- where needed- as- determined- bar- the- Adminlstra€er-- - Any- llgh€s- used- to illuminate- the -parking- areas- shall- be- se- arranged- as- €e- re€leet the- llgh€- away- from- adjeln}ng- premises- in- any- resden€lal- dls- €rle€- -- - - - - - - - - {m}- - Any- other- eemmerelal- bullding- not- listed- above herea€€er-eree€ed--converted;-er-s€nue€urally-al€erect-shall-pre- vide-ene-parking=spaee-€er-eaeh-€we-hundred-square-€eet-a€-busl- ness- floor- spaee- ln- the- bullding-- - Any- es€abl-i5hmen€- hereafter eree€ed- that- serves- meals;-lunehes-or- drinks-€e-pa€rens;- either ln-€heir-ears-er-In-€he-building;-shall-prevlde-ene-parking-spaee for-- each- one- hundred- square- feet- a€- business- €leer- spaee- in- the bullding;- praVlded;- that- there- shall- be- a€- least- one- parking spaee-€er-eaeh-serving-unit---ln-res€aurae€s-e-serving-unl€-shall be- two- s€eels;- one- booth- or- one- table:- - For- dance- hells- and €eerea€}anal-areas;-ene-parking-spaee-,Ear-eaeh-ene-hundred-square feet -of -floor -area ---Two-er-mere-establlshmen€s-may-prevlde-neces- sarg-parking-spaee-en-a-single-pareel-e€-land- -- - - - - - - - - {n}- - Required- parking- spaces- shall- be- malntatned- In eonnection- with- the-buildinga-wh tieh- they -are- to -serve -and- -in- the manner- indieated- by- the -minimum- requirement5- of -off-street- park- ing-and-spaee-regulatlens---Substitatten-e€-equ}valent-spaces-in 6 een€ermity-with-the-off-street-parking-regalat+ens-mar-lie-allewed by-a-varianee-granted-by-the-Beard-a€-gening-Appeals- ----------{e}--Spaee-shall-be-presided-€er-the-leading-and-unlead- ing-of- trucks -and-eemmereial-vehicles -serving -mu lti-€amily;-eem- mereial-and-ind ustria 4��buildings- 3. That these amendments, additions, and reenactments shall be in full force and effect from and after February 15, 1989, and that this effective date for the Design and Construction Standards Manual shall apply to development plans which have not been accepted for review by the Department of Development and .Inspections prior to February 1, 1989; provided said plans in the review process receive final approval by the County within sixty (60) days of February 15, 1989. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Inspections & Development Terry Harrington, Director, Planning & Zoning Phillip Henry, Director, Engineering 'rim Gubala, Director, Economic Development John Hubbard, Assistant County Administrator Paul Mahoney, County Attorney Skip Burkart, Commonwealth Attorney Magistrate Sheriff's Department 7 - Roanoke Law Library, 315 Church Avenue, S.W. Rke, 24016 Main Library Roanoke County Code Book Roanoke County J&D Court, Intake Counsellor AMENDED AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1989 ORDINANCE 21489-10 VACATING A PORTION OF A SUBDIVISION PLAT, SUBDIVISION OF THE PROPERTY OF THOMAS H. BEASLEY, PLAT BOOK 3, PAGE 61; VACATING LOTS 1 THROUGH 11, INCLUSIVE, AND A 50 -FOOT ROAD LOCATED ON THE SOUTH SIDE OF STATE ROUTE 679 WHEREAS, Fralin & Waldron Inc. has petitioned the Board of Supervisors of Roanoke County, Virginia, to vacate a portion of a previously platted subdivision identified as a portion of the property of Thomas H. Beasley; and WHEREAS, Section 15.1-482(b) of the 1950 Code of Virgin- ia, as amended, requires that such a request be accomplished by ordinance of the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a public hearing and first reading of this ordinance was held on January 241 1989, and the second reading of this ordinance was held on February 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That a portion of a plat (being subdivision portion of property of Thomas H. Beasley) showing Lots 1 through 11, in- clusive, and a 50 foot road on the south side of Virginia Second- ary Route 679 as recorded in Plat Book 3, page 61 in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended. 2. That upon vacation of Lots 1 through 11, inclusive, and the 50 foot road, all located on the south side of Virginia Secondary Route No. 679 as recorded in Plat Book 3, page 61 in the aforesaid Clerk's Office, title to same shall be vested in Fralin & Waldron Inc. 3. That this ordinance shall be in full force and effect.thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That Fralin & Waldron Inc. shall record a certified copy of this ordinance with the Clerk of the Circuit Court, and shall pay all fees required to accomplish this transaction. On motion of Supervisor Nickens, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A Copy Teste: Jam' Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Development & Inspections Phillip Henry, Director, Engineering Cliff, Craig, Director, Utilities Paul Mahoney, County Attorney John Willey, Director, Real Estate Assessment AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1989 ORDINANCE 21489-11 AMENDING AND JP REENACTING CHAPTER 16 OF THE ROANOKE COUNTY CODE, PRECIOUS METALS AND GEMS WHEREAS, by .Ordinance 3099, adopted on Tuesday, April 13, 1982, Roanoke County initially undertook to regulate persons who are in the business of purchasing or dealing in precious metals or gems; and WHEREAS, subsequent amendments to the enabling legisla- tion contained in Chapter 23.2 of Title 54 of the Code of Virgin- ia, 1950, as amended, and the experience of the Sheriff's Depart- ment of Roanoke County in administering this Chapter has necessi- tated certain additions and amendments to the County's ordinance regulating this area; and WHEREAS, the first reading on this ordinance was held on January 24, 1989; the second reading on this ordinance was held on February 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Chapter 1.6, Precious Metals and Gems, of the Roa- noke County Code be, and it hereby is, amended and reenacted by amending Sections 16-21, 16-25, 16-28, 16-29, 16-30, 16-32, 16- 41, 16-42, 16-43 and 16-44 to read and provide as follows: Sec. 16-21. Definitions. The following words, terms, and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: "Coin" means any piece of gold, silver, or other metal fashioned into a prescribed shape, weight, and degree of fineness, stamped by authority of a government with certain marks and devices, and having a certain fixed value as money. ,"Dealer" means any person, firm, partnership, or corporation engaged in the business of purchasing secondhand precious metals or gems, removing in any manner precious metals or gems from manufactueed articles not then owned by such person, firm, partnership, or 'corporation buying, acquiring, or selling precious metals or gems removed from such manufactured articles. "Dealer" shall mean any employer or principal on whose behalf a purchase is made and any employee or agent who makes any such purchase for or on behalf of his employer or principal. This definition shall not be construed so as to include persons en- gaged in the following: (1) Purchases of precious metals or gems directly from other dealers, manufacturers or wholesalers for retail or wholesale inventories, provided the sell- ing dealer has complied with the provisions of this chapter. (2) Purchases of precious metals or gems from a duly qualified fiduciary who is disposing of the assets of the estate being administered by such fiduciary in the administration of an estate. (3) Acceptance by a retail merchant of trade-in mer- chandise previously sold by such retail merchant to the person presenting that merchandise for trade-in. (4) Repairing, restoring, or designing jewelry by a retail merchant, if such activities are within his normal course of business. (5) Purchases of precious metals or gems by industrial refiners and manufactuters, insofar as such pur- chases are made directly from retail merchants, wholesalers, or dealers or by mail originating outside the Commonwealth of Virginia. (6) Persons regularly engaged in the business of pur- chasing and processing nonprecious scrap metals which incidentally may contain traces of precious metals recoverable as a by-product. "Gems" means precious or semiprecious stones customarily used in jewelry whether loose or in a setting. "Precious metals" means any item, except coins, composed in whole or in part of gold, silver, platinum or platinum alloys. 2 _. Sec. 16-25. Inspection of records required by article and of articles listed in such records. ,Every dealer shall admit to his premises, during regu- lar business hours, the sheriff or his sworn deputies and any law-enforcement official of the state or federal governments, and shall permit such a6t4:ele law-enforcement officer to examine all records required by this article, and to examine any article listed in such a record which is believed by the officer to be missing or stolen. Sec. 16-28. Identification of persons from whom purchases made. No dealer shall purchase precious metals or gems, with- out first ascertaining the identity of the seller, by requiring an identification car or document issued by a governmental agency, with a photograph of the seller thereon, and at least one other corroborat.,ing means of identification, and obtaining a statement of ownership from the seller. Sec. 16-29. Record of Purchases. (a) Every dealer shall keep, at his place of business, an accurate and legible record of each purchase of precious metals or gems. The record of each such purchase shall be re- tained by the dealer for not less than twenty-four (24) months. These records shall set forth the following: (1) A complete description of all precious metals or gems purchased from each seller. The description shall include all names, initials, serial numbers or other identifying marks or monograms on each item purchased, the true weight or carat of any gem and the price paid for each item. (2) The date and time f�er of receiving the items purchased. (3) The name, address, age, sex, race, driver's license number or social security number and signa- ture of the seller. (4) A statement of ownership from the seller. (b) The information required by subseetlen- {a} subdivisions 1 through 3 of subsection (a) above shall appear on each bill of sale for all precious metals and gems purchased by a dealer and a copy shall be mailed or delivered, within twenty- four (24) hours of the time of purchase, to the sheriff. Sec. 16-30. Prohibited purchases. (a) No dealer shall purchase precious metals or gems from any person who is under the age of eighteen (18) years. �(b) No dealer shall purchase precious metals or gems from any person who the dealer believes, or has reason to be- lieve, is not the ownor of such items, unless such person has written and duly authenticated authorization from the owner per- mitting and directing such sale. (c) No dealer shall purchase or sell any precious metals or gems except at the place of business as identified in the application required by Section 16-42. DIVISION 2. PERMIT Sec. 16-41. Required; posting. No person shall engage in the activities of a dealer in the county as defined by Section 16.21, unless he has a current permit so to do issued by the sheriff pursuant to this division. No purchase or sale permitted by this chapter shall be lawful unless and until such permit is prominently posted at the dealer's place of business. Sec. 16-42. Application fee. Any person desiring a permit required by this division shall file with the sheriff an application form, which shall in- clude the dealer's full name and any aliases and his address, date of birth, age, social security number, sex, and finger- prints; the name, address, and telephone number of the appli- cant's employer, if any; and the location of the applicant's place of business. Such application shall be accompanied by an application fee of two hundred dollars ($200.00), payable to "Treasurer, Roanoke Countv." Sec. 16-43. Applicant's weighing devices to be inspected and approved. Before a permit required by this division may be issued, the applicant must have all weighing devices used in his business inspected and approved by county or state weights and measures officials and present written evidence of such approval to the sheriff. As a condition for renewal of any permit, as permitted under Section 16-46, each dealer shall provide written_ evidence of an inspection and approval within thirty (30) days prior to such renewal date. 4 Sec. 16-44. Issuance or denial. Upon the filing of a proper application for a permit under this division and compliance with the provisions of this division and of Section 16-26, the applicant shall be issued a permit by the sheriff, provided the applicant has not been con- victed of a felony or crime or moral turpitude within seven (7) years prior to the date of the application. The permit shall be denied, if the applicant has been denied a permit or has had a permit revoked under this article or any ordinance of this county or another jurisdiction similar in substance to the provisions of this article. Any false or misleading information provided on the a2plication form required by Section 16-42, may be grounds for denial of a permit. 2. Chapter 16, Precious Metals and Gems, of the Roa- noke County Code be, and it hereby is, amended and reenacted by adding Division 3. Severability, Section 26-48, to read and pro- vide as follows: Sec. 16-48. Severability. The sections paragraphs, sentences clauses and phrases of this chapter are severable, and if any phrase, clause sentence paragraph or section of this cha ter shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this chapter shall remain valid. 3. That these amendments, ,additions, and reenactments shall be in full force and effect on and after On motion of Supervisor Nickens, seconded by Supervisor. McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY ESTE: Mary H. Allen, Deputy Clerk cc: File Roanoke County Board of Supervisors R. Wayne Compton, Commissioner of Revenue Alfred C. Anderson, Treasurer Paul Mahoney, County Attorney Skip Burkart, Commonwealth Attorney Magistrate .. Sheriff's Department Roanoke Law Library, 315 Church Avenue, S.W., Rke, 24016 Main Library Roanoke County Code Book Roanoke County J&D Court, Intake Counsellor 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1989 RESOLUTION NO. 21489-12 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS.'DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for February 14, 1989, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Confirmation of committee appointments to the Library Board and Court Service Unit Advisory Council/Youth and Family Services Advisory Board. 2. Acknowledgment from Va. Department of Transportation that the following roads have been accepted into the Secondary System: a. 0.17 miles of Highfields Farm Drive b. 0.17 miles of Red Barn Lane C. 0.10 miles of Fort Lewis Circle d. 0.11 miles of Ranchcrest Drive e. 0.21 miles of Snow Owl Drive f. 0.14 miles of Golden" Eagle Lane g. 0.16 miles of Green'Ridge Court 3. Resolution of Support for a feasibility study of a traditional music center to be located at Rocky Knob. 4. Request for a Raffle Permit from the Botetourt Jaycees. 5. Acceptance of a sanitary sewer easement being donated by Timberline Condominium Associates. 6. Acceptance of a sanitary sewer easement being donated by Clyties W. St. Clair. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of 'Supervisor Nickens, seconded by Supervisor Johnson and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 2/15/89 CC: File Phillip Henry, Director of Engineering Clifford Craig, Director of Utilities ACTION # A-21489-12. ITEM NUMBER A— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February.•'14, 1989 SUBJECT: Confirmation of Committee Appointments the the Court Service Unit Advisory Council/Youth and Family Services Advisory Board and the Library Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the previous board meeting and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Court Service Unit Advisory County/Youth and Family Services Advisory Board Supervisor Garrett nominated James K. Sanders and Sherry Robinson to- serve another two-year term. 1Mr. Sanders term will expire March 22, 1991 and Ms. Robinson's term will expire March 22, 1990. Library Board Supervisor Johnson nominated Dr. Norma Jean Peters to serve the unexpired four-year term of Richard Kirkwood. The term will expire December 31, 1989. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: Elmer C. Hodge County Administrator IC- J -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens/Bob Yes No Abs Denied ( ) L. Johnson Garrett Received ( ) Johnson x_ Referred McGraw x_ To• Nickens x_ Robers x cc: File Court Service Unit Advisory Council/Youth and Family Services Advisory Board File Library Board File ACTION NO. A -21489-12.b ITEM NUMBER-K---a— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February-.�14, 1989 Y AGENDA ITEM: Addition to Va. Department of Transportation Secondary System COUNTY ADMINISTRATOR'S COMMENTS: r r MMARY OF INFORMATION• Roanoke County has received notification from the Virginia Department of Transportation that the following roads have been accepted into the Secondary System effective January 18. 1989: a. 017 miles of Highfields Farm Drive b. 0.17 miles of Red Barn Lane c. 0.10 miles of Fort Lewis Circle d.- 0.11 miles of Ranchcrest Drive e. 0.21 miles of Snow Owl Drive f. 0.14 miles of Golden Eagle Lane g. 0.16 miles of Green Ridge Court SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Deputy Clerk County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harrrr NTickens ll Bob-- Yes No Abs Denied ( ) L. Johnson Garrett _x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers _x cc: File Phillip Henry, Director, Engineering ir( �T�' � � r �f •. O of � t COMMONWEALTH of VIRGINIA;', � DEPARTMENT OF TRANSPORTATION , 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER OSCAR K. MABRY January 19, 1989 DEPUTY COMMISSIONER Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P. O. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: As requested in your resolution dated November 9, 1988, the following addition to the Secondary System of Roanoke County is hereby approved, effective January 18, 1989. AnnTTTnM HIGHFIELDS FARM ESTATES - SECTION 3 Route 1200 (Highfields Farm Drive) - From Route 1201 to West cul-de-sac. 0.17 Mi. Sincerer y, Oscar K. Mabry Deputy Commissioner 1RANSPORTATION FOR THE 21STCENIORY COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 January 19, 1989 Secondary System Addition Roanoke County K-� X, Q l(�_MABRY DEPUTY COMMISSIONER As requested in your resolution dated August 23, 1988, the following addition to the Secondary System of Roanoke County is hereby approved, effective January 18, 1989. ADDITION LENGTH LITTLE TREE ACRES - SECTION 2 Route 1094 (Red Barn Lane) - From Route 1096 to Northeast cul-de-sac. 0.17 Mi. Sincerely, Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR 1HE 21ST CENTURY Secondary System Additions Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: As requested in your resolutions dated November 22, 1988, the following additions to the Secondary System of Roanoke County are hereby approved, effective Janauary 18, 1989. ADDITIONS FORT LEWIS VILLAGE Route 1210 (Fort Lewis Circle) - From Route 1110 to East cul-de-sac. PENN FOREST HILLS Route 907.(Ranchcrest Drive) - From Route 513 to Route 1470. Route 1470 (Snow Owl Drive) - From Route 1471 to South cul-de-sac. Route 1471 (Golden Eagle Lane) - From 0.07 mile North Route 1470 to 0.07 mile South Route 1470. _ "I r_f"�JTURY LENGTH 0.10 Mi. 0.11 Mi. 0.21 Mi. 0.14 Mi. COMMONWEALTH of VIRGINI `~ , DEPARTMENT OF TRANSPORTATION ;'' - V 1 1401 EAST BROAD STRFFT u�.e RAY D. PETHTEL RICHMOND, 23219 • OSCAR K. MABRY COMMISSIONfF January 19, 1989 DEPUTY COMMISSIONER Secondary System Additions Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: As requested in your resolutions dated November 22, 1988, the following additions to the Secondary System of Roanoke County are hereby approved, effective Janauary 18, 1989. ADDITIONS FORT LEWIS VILLAGE Route 1210 (Fort Lewis Circle) - From Route 1110 to East cul-de-sac. PENN FOREST HILLS Route 907.(Ranchcrest Drive) - From Route 513 to Route 1470. Route 1470 (Snow Owl Drive) - From Route 1471 to South cul-de-sac. Route 1471 (Golden Eagle Lane) - From 0.07 mile North Route 1470 to 0.07 mile South Route 1470. _ "I r_f"�JTURY LENGTH 0.10 Mi. 0.11 Mi. 0.21 Mi. 0.14 Mi. K- 'o), Board of Supervisors January 19, 1989 Page Two GREEN RIDGE VILLAGE Route 1970 (Green Ridge Court) - From Route 628 to North cul-de-sac. 0.16 Mi. Sincerely, Oscar K. Mabry Deputy Commissioner AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1989 RESOLUTION 21489-12.c ENDORSING THAT A STUDY BE CONDUCTED TO DETERMINE THE FEASIBILITY OF A TRADITIONAL MUSIC CENTER LOCATED ON THS ROCKY KNOB SITE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, The United States Park Services has identified two sites along the Blue Ridge Parkway for the location of a traditional music center; and WHEREAS,. a United States Congressional study has identified Fisher Peak as the proposed site for the center and the Rocky Knob site as an alternative; and WHEREAS, the Fisher Peak site may present environmental and developmental limitations and a feasibility study on that site alone would not offer a comparison in costs and limitations to the Rocky Knob site. THEREFORE, The Board of Supervisors of Roanoke County, Virginia endorses Floyd County's reque$t that a feasibility study, be conducted on both the Rocky Knob site and the Fisher Peak site. FURTHER, the Board of Supervisors requests that a copy of this resolution of support be directed to the appropriate congressional delegates and to the Board of Supervisors of Floyd County, Virginia. On motion of Supervisor Nickens, seconded by Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None Mary.H. Allen, Deputy Clerk Roanoke County Board of Supervisors 2/15/89 CC: File The Honorable Frederick C. Boucher, U. S. Congress The Honorable Jim Olin, U. S. Congress Floyd County Board of Supervisors �y COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et, sem, of the criminal statutes of the Virginia Code, and by Section 4-86 et, seq, of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. 11 1 THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT 1_ BINGO GAMES Name of Organization 1 41",, ,,4 , Street Address J� C�� Mailing Address City, State, Zip Code Purpose and Type of Organization When was the organization founded? 1 Roanoke County meeting place? - Has organization been iexistence in Roanoke County for two con- tinuous years? YES �/ NO Is the organization ndn-profit? YES_ NO Indicate Federal Identification Number # Attach copy of IRS Tax Exemption letter. C),h 1s Officers of the Organization: President: 11, vice -President Address: L u Address: Secretary: 1, �. �Treasurer: Address: )A, u4�41.jti MI Address: 4)za? w vk '7 - Member authorized to be responsible for Raffle or Bingo opera- tions: Name lN�nl�+.,�► Home Address :44 .,,,,?+ /'{t`c' )hc^N. �� VA . 14C,J' ; Phone ,'iii'A- ej r�, BUS. Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. - Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing_)'�jpjj-tcj, E � Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 K-� State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. K i< v BINGO: Complete the following: Legal owrer(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Lnstant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with an� person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? ULS - -- - -- 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? ES 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? �=5 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? 6. Does your organization understand that if gross receipts ex- ceed fifty thousand cT611ars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? VAS 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? ,T S 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to -the County of Roanoke upon submission of the annual financial report due on or before the first of November? 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? s 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? v�5 12. Has your organization attached a check for the `annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? - 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any persor1-6911 member or employee of such organization---who-v_e__ referenced Codes may be guilty of a felony'sy�-S- 5 14. Has your organization attached a complete list of its member- ship to this application form? =5 15. Has your organization attached a copy of its bylaws to this application form?y� 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? \jcz. If yes, state whether exemption is for real, persdnal property, or both and identify exempt property._ LQ a 17. State the specific type and purpose of the organization. 18. Is this organization incorporated in Virginia? -S If yes, name and address of Registered Agent: :1 -•CD � -r Vic% n u,Ei 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? e& )�- (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES --TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value ��in� �►�d,IIRc , It c c cu 2 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo the number of people in attendance on each date, amount of receipts and prizes on each day? (These records must be retained for three years.) is played, and the c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand,- that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? -- 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the Uni.ted:_--___:-___ States Internal Revenue Service? (Certificate must be attached.) -- - 7 K_`I 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. C. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: ire f Name Title Home Address Subscribed and sworn before me, this 3 day of19 My commission expires: 19S61 Notary Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 0 K-� NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date- Commissi er the evenue The above application is not approved. Date X Commissioner of the Revenue ACTION # A -21489-12.e ITEM NUMBER �\- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 1989 AGENDA ITEM: Acceptance of a sanitary sewer easement being do- nated by Timberline Condominium Associates through the westerly portion of Lot 15, Section 3, Map of Southern Pines COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Timberline Condominium Associates has agreed to donate to the County for public use an easement for the location and con- struction of a twenty (20) foot wide sanitary sewer line as part of the Buck Mountain Road collector. The easement is located in the Cave Spring Magisterial Dis- trict, through the westerly portion of Lot 15, Section 3, Map of Southern Pines across the property of Timberline Condominium Asso- ciates. Pursuant to Ordinance No. 1027874, adopted on October 27, 1987, the Board authorized the County Administrator to accept donations or dedications of non -controversial real estate matters. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this acceptance by resolution under the consent agenda. t K_ 5 Respectfully submitted, Sarah A. Rice Assistant County Attorney ------------------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Harry C Nin ns/ No Yes Abs Denied ( ) _ Bob L. Johnson Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File Paul Mahoney, County Attorney Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering ACTION # A -21489-12.f ITEM NUMBER i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AM THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 1989 AGENDA ITEM: Acceptance of a sanitary sewer easement being donated by Clyties W. St.Clair through the easter- ly portion of Lot 15, Section 3, Map of Southern Pines COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Clyties W. St.Clair has agreed to donate to the County for public use an easement for the location and construction of a twenty (20) foot wide sanitary sewer line as part of the Buck Mountain Road Collector. The easement is located in the Cave Spring Magisterial Dis- trict through the easterly portion of Lot 15, Section 3, Map of Southern Pines across the property of Clyties W. St.Clair. Pursuant to Ordinance No. 1987, the Board authorized the donations or dedications of matters. FISCAL IMPACTS: None. STAFF RECOMMENDATION: 1027874, adopted on October 27, County Administrator to accept non -controversial real estate It is recommended that the Board favorably consider this acceptance by resolution under the consent agenda. 2 K- � Respectfully submitted, Sarah A. Rice Assistant County Attorney ------------------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Bob L. Johnson o nson Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File Paul Mahoney, County Attorney Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 1988 RESOLUTION 21489-13 APPROVING SHORT-TERM BORROWING OF NOT TO EXCEED $17,000,000 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Section 15.1-545 of the Code of Virginia of 1950, as amended ("Code"), authorizes the Board of Supervisors of the County of Roanoke, Virginia ("Board") to borrow money for the purpose of meeting casual deficits in the revenue of the County of Roanoke, Virginia ("County"); WHEREAS:, the Board desires to approve the borrowing by the County of not to exceed $17,000,000 in anticipation of the collection of revenues and the issuance of the County's revenue anticipation notes therefor; WHEREAS, such borrowing is for the purpose of meeting casual deficits in the revenues of the County for the current calendar year, in anticipation of the collection of the taxes and revenues for the current calendar year; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board approves the contracting of a debt and issuance and sale of the County's revenue anticipation notes (the "Notes") in an aggregate principal amount of not to exceed $17,000,000 pursuant to the authorization granted in Section 15.1-545 of the Code. Outstanding Notes may be paid by the County and new Notes issued from time to time in accordance with this Resolution so long as the outstanding aggregate principal amount of Notes at any time during the current calendar year not exceed $17,000,000. Further, the outstanding aggregate principal amount of Notes issued pursuant to this Resolution shall not exceed the limitations contained in Section 15.1-545 of the Code. within such limitation, the County Administrator is authorized to approve the final amount of the borrowing, such approval to be evidenced by his execution and delivery of the Notes. The issuance and sale of the Notes are hereby authorized. 2. The Notes shall be issued in such form and upon such terms as may be approved by subsequent resolution of the Board. 3. The revenues to be received by the County from the current year's tax levy are hereby pledged to the payment of the principal of and interest on the Notes when due. 4. The County Administrator and Treasurer of the County are hereby authorized and directed to execute the Notes, and the Treasurer is hereby authorized to affix or imprint the seal of the County (or a facsimile thereof) on the Notes. The manner of execution and affixation of the seal may be by facsimile, provided that if the signature of the County Administrator and the Treasurer are both by facsimile, the Notes shall not be valid until signed manually by the registrar. The officers and agents of the County are further authorized and directed to do all acts required by the Notes and by this Resolution for the full, punctual and complete performance of all things necessary for this borrowing. 2 5. The appropriate officers and agents of the County are authorized and directed to execute a Non -Arbitrage Certificate and Tax Covenants setting forth the expected use and investment of the proceeds of the Notes and containing such covenants as may be.'necessary in order to comply with the provisions of the Internal Revenue Code of 1986, as amended ("IRC"), including the provisions of Section 148 of the IRC and applicable regulations relating to "arbitrage bonds." The County agrees that the proceeds from the issuance and sale of the Notes will be invested and expended as set forth in the County's Non -Arbitrage Certificate and Tax Covenants, to be delivered simultaneously with the issuance and delivery of the Notes and that the County shall comply with the other covenants and representations contained therein. 6. The officers and agents of the County are hereby authorized and directed to prepare, execute and deliver an appropriate official statement, notice of sale or such other disclosure documents as may be necessary to expedite the sale of the Notes. The official statement, notice of sale or other disclosure documents shall be publishied in such publications and distributed in such manner and at such times as the appropriate officers or agents of the County shall determine. 7. The officers and agents of the County are authorized and directed to take such further action as may be necessary or convenient in connection with the i-ssuance, sale and delivery of the Notes and all actions prcvi.ously taken by such 3 officers and agents in connection therewith are ratified and confirmed. 8. The appropriate officers and agents of the County are authorized and directed to immediately cause a certified copy of this Resolution to.be filed with the Circuit Court of Roanoke County pursuant to Sections 15.1-199 and 15.1-212 of the Code of Virginia of 1950, as amended. 9. This Resolution shall take effect immediately. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTS: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Don Myers, Assistant County Administrator Alfred C. Anderson, Treasurer Diane Hyatt, Director, Finance Reta Busher, Director, Mangement & Budget Paul Mahoney, County Attorney 4 ACTION # A-21489-14 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT 'THE ROANOKE COUNTY ADMINISTRATION CENTER i MEETING DATE: February 14, 1989 AGENDA ITEM: Work Session - Rural Addition Program COUNTY ADMINISTRATOR'S COMMENTS: �� r•;..,-, c'- y�r�.� 6 J / BACKGROUND SUMMARY OF INFORMATION: Under Section 33.1-72.1 C-1 of the Code of Virginia, Counties are allowed to use a small portion of their secondary highway construction funds for "Rural Addition". The Rural Addition Program is intended for upgrading certain qualifying roads open to the public prior to July 1, 1978, for future acceptance by the Virginia Department of Transportation. In June, 1987, the Roanoke County Board of Supervisors added the following streets to the Rural Addition Priority List: 1. Connecting Road from Route 2. Penwood Drive 3. Sagewood Circle 4. Chester Drive 5. Byers Road 6. Bushdale Road 1890 and 1905 Washington Road was retained on the Priority List from the previous year. During the past 1-1/2 years, staff has received requests from residents on Marigold Circle, Autumn Drive, Bluebird Lane, Cabin Creek Drive, Lawyer Drive, Creekside Drive, Futurama Drive and Camney Lane. Attachment A provides a summary of each of these roads and includes potential problems and estimated cost. As of July 1, 1988, the Rural Addition Account (available State funds) is approximately $238,000. Each July 1, approximately $84,000 is added to the Rural Addition Accoun-. ------ -- ------ N -Y Therefore, based on the estimated cost of projects on the current Rural Addition Priority List, funding through Fiscal Year 1992-93 would be required to complete these projects. In addition, based on the approximate $84,000 per year funding, the eight (8) new projects would require eight (8) addition years to provide funding. The above cost figures and projection of completion of projects could be significantly changed by two (2) items: A. Washington Road at an estimated cost of $150,000 should be coordinated with a possible CDBG Community Development Project At the present time, the County is considering a planning Grant and if the Community Development Project proceeds, it may be several years before actual construction would begin. B. Under new policies developed by VDOT, funding for Rural Addition can be increased from approximately $84,000 per year to $106,000 per year. ;Since this matter deals with funding for the Secondary Road Construction Plan, an increased in Rural Addition Funding could be considered in 1989, when the funding priorities for Secondary Road Construction are next considered by the Board of Supervisors. The 1988-89 Rural Addition Priority List as recommended by Staff is shown on Attachment B. Staff would recommend that the method of prioritizing additions to the Rural Addition List be established as follows: 1. Once the priority of a project is established it cannot be lowered. 2. Projects will generally be worked in order of priority, but delays in acquiring right of way, etc., or proximity of several projects, would justify working on lower priority project. 3. If a road project can not be completed it will be officially removed from priority list. 4. New projects will be added to the bottom of uncompleted priority list. 5. The lowest cost per family served will be the criteria to establish priority listing of new projects. This method would recognize contribution made by the the property owners. ALTERNATIVES AND IMPACTS Funds for the construction of Secondary Road Standards are included 2 Rural Additions to in the S'ix Year Secondary Road Construction Plan. Local funds required during the Rural Addition process include costs for survey and development of plans, Right of way or drainage easement costs, and funding for Speculative Interest. Funding for survey cost and development of plans is normally included in the yearly road budget and request for right of way and drainage easement costs and/or speculative interest would be bought to the Board of Supervisors as specific needs arises. STAFF RECOMMENDATION: Staff recommends that after completion of the Work Session the Board of Supervisors approve the 1988-89 Rural Addition Priority List as shown in Attachment B, or as revised during the Work Session. SUBMITTED BY: Phillip T. Aenry, P.E. Director of Engineeri g Approved Denied Received Referred To APPROVED BY: Z"" Elmer C. Hodle County Administrator ACTION VOTE (x) Motion by: Harry C. Nickens/Steven No ( ) A. 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Connecting Road from Routes 1890 and 1905: This road is part of the Hollins Community Development Project and is presently under construction. 2. Penwood Drive: This road is located off Route 613 in southwest. County and serves seven (7) families. 3. Sagewood Circle: This road is located off Route 311 in the Masons Cove area of Roanoke County, and serves five (5) families. 4. Washington Road: This road is located off of Franklin Road (Route 220 South) and serves (3) families. Roanoke County has - recently received a planning grant to do a HUD evaluation of this area, which is known as Pinkard Court and any road reconstruction should be coordinated with the community development project. 5. Chester Drive: This road is located off,','Williamson Road (Route 11) and serves three (3) families. Some additional right of way for a turn around will be required. 6. Byers Road: This road is located off Old Hollins Road (Route 601) in northwest County and serves six (6) families. Problems with right of way and drainage easements have been resolved and the project will be submitted to VDOT this month. 7. Bushdale Road: Seven (7) families are served by this road in southeast Roanoke County. The Board may need to consider condemnation to obtain__ ne e—qu r way • -- — -- -- - 6 10 ATTACHMENT B 1988-89 Rural Addition Priority List t 8. Camne Lane: Located in east Roanoke County off Chestnut Mountain Drive and serving four (4) families and Town of Vinton water tank. Property owners want to participate in cost. 9. Futurama Drive: Located in south Roanoke County off Bandy Road and serves eleven (11) families. 10. Marigold Circle: Located in south Roanoke County off South Indian Grave Road (Rt. 845) and serving seven (7) families. 11. Cabin Creek Drive: Located in southwest Roanoke County off Grandin Road Extension (Route 686) and serving six (6) families. 12. Lawyer Drive: Located in north Roanoke County off Wildwood Road (Rt. 619) and serving eight (8) families 13. Autumn Drive: Located in east Roanoke County off Carson Road (Rt. 758) and serving three (3) families._ 14. Bluebird Lane: Located in northwest Roanoke County off Bradshaw Road and being the extension of Route 914 and serving nine (9) families. VA ATTACHMENT B 1988-89 Rural Addition Priority List 15. Creekside Drive: NOTE f`^n+- 4 n„ori Located in west Roanoke County off West Riverside Drive, (Route 639) and being the extension of Route 774 and serving three (3) families. Availability of funding and right of way may change priority. Ral