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Home My WebLink About3/14/1989 - Adopted Board RecordsACTION # A-31489-1 ITEM NUMBER '-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Request of the Town of Vinton to have the County enforce the Virginia Statewide Building Code within the Town of Vinton. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: ,��-• Via. In early 1984, meetings were held between Roanoke County and the Town of Vinton in order to discuss the possibility of Roanoke County assuming the responsibility of enforcing all building code inspections within the Town of Vinton. After subsequent meetings, it was determined that the Town of Vinton should continue their existing building code and inspections service and may consider making a change at a later date. Recently, in early December, 1988 additional meetings and discussions were held with the Vinton Town Manager, George Nester to explore the same above proposals. SUMMARY OF INFORMATION: Roanoke County was contacted by George Nester, Town Manager of Vinton to again explore the possibility of Roanoke County assuming the responsibility of enforcing the Virginia Statewide Building Code. Under the current proposal Roanoke County would collect all fees, and make all appropriate inspections while the Town of Vinton will continue to enforce their existing zoning ordinance. After meetings and discussions with Mr. Nester it was determined that the Town of Vinton would need to adopt the current Roanoke County permit fee schedules and enter into the appropriate agreements for Roanoke County to implement code enforcement within the Town of Vinton. Procedures have been established to allow residents of Vinton to continue to be able to obtain permits without coming to Roanoke County through the use of fax machines or other electronic data. ALTERNATIVE AND IMPACTS: In order to accomplish the responsibility of code enforcement within the Town of Vinton it is recommended that the following staff and equipment be added: 1. One Building Inspector Salary with fringes : $23,951 2. One Permit Clerk Salary with fringes : $18,000 3. One Vehicle Vehicle $15,000 4. Car Maintenance Gas maintenance, oil: $ 1,000 5. 2 Facsimile Machines $2,500 X 2: $ 5,000 6. Monthly Maintenance Cost $15 X 12: $ 180 7. New Telephone Line $40 X 12: $ 480 TOTAL: $63,611 Added Permit Fees collected from the Town of Vinton would help defray the above costs, however, total recovery probably would not occur. STAFF RECOMMENDATION: 1) After further review, the staff recommends that Roanoke County enforce the Virginia Statewide Building Code and make all appropriate inspections effective July 1, 1989, if the additional staff is appropriated. 2) Take no action, if personnel and equipment cannot be funded. ITTED BY: APPROVED: l Arnold Covey Elmer C. Hodge Director of Development Review County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Lee Garret to approve s a Garrett x Received ( ) recommenciation and thattees Johnson x Referred be increased to cover a i.- McGraw x to tional costs to serve Town Nickens x or Vinton Robers x cc: File Arnold Covey, Director, Development & Inspections John Hubbard, Assistant County Administrator Alfred C. Anderson, Treasurer Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget D. Keith Cook, Director, Human Resources A-31489-2 ACTION # ITEM NUMBER E - Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Appropriation for water and sewer construction associated with the Starkey Road Reconstruction Project. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The reconstruction/widening of Starkey Road/Penn Forest Boulevard is scheduled to begin in July, 1989. This road project will require the relocation of existing water and sewer facilities as indicated on the attached map. These facilities are located within the highway right-of-way under permit status. The permit requires us to relocate facilities when they conflict with road grades or drainage facilities. SUMMARY OF INFORMATION: The County Engineering Department has prepared plans to relocate the water and sewer facilities that are affected by the road project. The project is scheduled to be completed prior to the start of the road project. The utility project includes upgrading the size and interconnecting of water lines as shown on the attached map. ALTERNATIVES AND IMPACTS: The estimated cost the estimated cost of $25,000.00. Funds are for this project. STAFF RECOMMENDATION: . t-' of the water construction is $200,000 and the sanitary sewer construction is available in the Utility Enterprise Fund Staff recommends that the Board of Supervisors appropriate $225,000.00 from the Utility Enterprise Fund for this project. SUBMITTED BY: Clifford ig, Utility Director APPROVED: Elmer C. Hodge County Administrator E r0z ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Richard W. Robers to approve Garrett x Received ( ) staff recommendation Johnson x Referred to McGraw x Nickens x Robers x cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 ORDINANCE 31489-3 ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE AND CONVEYANCE OF SURPLUS REAL ESTATE --WELL LOT ON ROUTE 633, BENOIS ROAD BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for sale to the public; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the sale and disposition of the hereinafter -described real estate was held on February 28, 1989. A second reading on this matter was held on March 14, 1989. This real estate consists of a well lot located on Route 633, Benois Road and more particularly described as Tax Map No. 87.11-3-28; and 3. That offers having been received for the well lot located on Route 6331 Benois Road, the offer of Alfred E. Wray trading as Associated Building Services of Virginia in the amount of $15,007.00 is accepted and all other offers are rejected; and 4. That all proceeds from the sale of this real estate are to be allocated to the capital reserves of the County; and 5. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale and conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering John Willey, Director, Real Estate Assessment 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 ORDINANCE 31489-4 AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on February 28, 1989; a second reading was held on March 14, 1989; and 3. That the right-of-way and easement are located on property owned by Roanoke County in the Windsor Hills Magisterial District located on the westerly side of Route 613, Merriman Road near the new Starkey Sewage Pumping Station; and 4. That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are rejected; and 5. That the proceeds from the sale of the right-of-way and easement are to be allocated to the capital reserves of Roanoke County; and 6. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Robers, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering John Willey, Director, Real Estate Assessment E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 ORDINANCE 31489-5 VACATING APPROXIMATELY NINETY (90) FEET OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 11 AND APPROXIMATELY ONE HUNDRED (100) FEET OF AN EXISTING SANITARY SEWER EASEMENT ON LOTS 2 AND 3 OF STONEBRIDGE COURT SUBDIVISION WHEREAS, George Marshall, the developer of Stonebridge Court Subdivision, has petitioned the Board of Supervisors of Roanoke County, Virginia, to vacate approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approxi- mately one hundred (100) feet of an existing sanitary sewer ease- ment on Lots 2 and 3 of Stonebridge Court Subdivision as recorded in Plat Book 9, page 304 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; and WHEREAS, Section 15.1-482(b) of the 1950 Code of Virgin- ia, as amended, requires that such a request be accomplished by ordinance of the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a public hearing and first reading of this ordinance was held on January 24, 1989, and the second reading of this ordinance was held on March 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approximately one hundred (100) feet of an existing sanitary sewer easement on Lots 2 and 3 of Stonebridge Court Subdivision as recorded in Plat Book 9, page 304 in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, hereby are vacated, pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That petitioner shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction. On motion of Supervisor Johnson, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Development & Inspections Terry Harrington, Director, Planning Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering John Willey, Director, Real Estate Assessment 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 ORDINANCE 31489-6 AMENDING SECTION 21-4 (a), ENHANCED EMERGENCY TELEPHONE TAX, OF CHAPTER 21, TAXATION, OF THE ROANOKE COUNTY CODE REDUCING THE TAX ON PURCHASES OF LOCAL TELEPHONE SERVICE TO FUND THE E911 EMERGENCY TELEPHONE SYSTEM WHEREAS, by' Ordinance 85-180 adopted on October 8, 1985, the Board of Supervisors of Roanoke County levied a tax on purchases of local telephone service to fund an E911 Emergency Telephone System; and WHEREAS, this ordinance imposed a tax of 66r,' per month to pay for the initial capital installation and maintenance costs of the E911 system; and WHEREAS, once the initial capital and installation costs were paid this tax would be reduced to fund the recurring maintenance costs of the E911 system; and WHEREAS, the first reading of this ordinance was held on February 28, 1989; the second reading and public hearing on this ordinance was held March 14, 1989; the appropriate legal notices having been published as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Section 21-4, Enhanced Emergency Telephone Tax of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emergency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the amount of sixty-six- {66$} forty-six (46(�) cents per month. This tax shall be paid by the purchaser to the seller of local telephone service for the use of the county to pay the- initial eapital;-insta+letlen;-and- maintenance-eests-ef-its-E9++-spstem- When- the- tete+- initial- eapite+- anal- installation- Bests- are- P8+d the- tax- shall-be-redueed-te-twenty-six-{26$}-eents-per<-month-and it- wi++- be- used- exe+usive+y- to- pay the recurring maintenance costs of the E911 system. The county treasurer shall notify the seller of the date on which the tax is to be reduced under this section. This notification will be sent by certified mail to the registered agent of the seller sixty (60) days in advance of the date on which the tax is to be reduced. 2. That this ordinance shall be in full force and effect from and after July 1, 1989. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane Hyatt, Director, Finance Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Paul Mahoney, County Attorney Assistant County Administrators Skip Burkart, Commonwealth Attorney Magistrate 2 Sheriff's Department Roanoke Law Library, 315 Church Avenue, S.W., 24016 Main Library Roanoke County Code Book J&D Court, Intake Counsellor 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 ORDINANCE 31489-7 AMENDING AND REENACTING SECTION 21-151, LEVY OF TAX; AMOUNT OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE TAXATION OF FOOD THAT IS SOLD FOR OFF- PREMISES CONSUMPTION WHEREAS, by Ordinance adopted on May 10, 1988, the Board of Supervisors of Roanoke County, Virginia, added a new Article VIII, Tax on Prepared Food and Beverages, to Chapter 21, Taxation, of the Roanoke County Code; and WHEREAS, by Ordinance adopted on June 28, 1988, the Board of Supervisors of Roanoke County, Virginia, adopted an amendment to the aforesaid ordinance limiting its applicability to food and beverages sold and consumed on the premises of a restaurant, said limitations being codified in Section 58.1-3833 of the 1950 Code of Virginia, as amended; and WHEREAS, the 1989 Session of the Virginia General Assembly adopted House Bill 1137 which amended the Roanoke County Charter which, in part, amended Section 2.02 of said Charter to expand the County taxing powers by authorizing a tax on the sale of meals including food sold for off -premises consumption; and WHEREAS, the first reading on this ordinance was held on February 28, 1989; the second reading and public hearing on this ordinance was held on March 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Section 21-151 of the Roanoke County Code is hereby amended and reenacted to read and provide as follows: Sec. 21-151. Levv of tax; amount. In addition to all other taxes and fees of any kind now or hereafter imposed by law, a tax is hereby levied and imposed on the purchaser of all foods served, sold, or delivered in the County in or from a restaurant whether prepared in such restaurant or not and whether consumed on the premises or not, or sold to take out, or prepared by a caterer. The rate of this tax shall be four (4) percent of the amount paid for such food. In the computation of this tax any fraction of one-half cent or more shall be treated as one cent. 2. That these amendments, additions, and reenactments shall be in full force and effect on and after April 1, 1989. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane Hyatt, Director, Finance Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Paul Mahoney, County Attorney Skip Burkart, Commonwealth Attorney Assistant County Administrators Magistrate Sheriff's Department Roanoke Law Library, 315 Church Avenue, S.W., 24016 Main Library Roanoke County Code Book J&D Court, Intake Counsellor 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 RESOLUTION NO. 31489-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for March 14, 1989, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes of Meetings - July 26, 1988, August 9, 1988, August 23, 1988 and September 13, 1988. 2. Acceptance of Scarlet Oak Drive to VDOT Secondary System. 3. Request for a Raffle Permit from the Oak Grove Elementary PTA. 4. Request for acceptance of Spring Run Drive into the Va. Department of Transportation Secondary System. 5. Request from the Department of State Police for authorization to place storage facilities on County -owned property. 6. Resolution of Appreciation to Dominion Bankshares for their outstanding economic development contributions to the Roanoke Valley. 7. Approval of a Raffle Permit for the Athenian Society. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, with Item 7 added, seconded by Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTS: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors CC: File Phillip Henry, Engineering Director Clifford Craig, Utility Director John Hubbard, Assistant County Adminsitrator ACTION NO. A -31489-8.a ITEM NUMBER M— -Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Acceptance of Scarlet Oak Drive to VDOT Secondary System COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Acknowledgment has been received from Oscar K. Mabry, Va. Department of Transportation, that 0.20 miles of Scarlet Oak Drive has been accepted into the Secondary System effective February 28, 1989. SUBMITTED BY: MaA-Zt -5)4. 0-zze'-"� Mary H. Allen Deputy Clerk APPROVED BY: lel Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens/Bob L. Yes No Abs Denied ( ) Johnson Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File Phillip Henry, Director, Engineering n COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 28, 1989 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: M -L OSCAR K. MABRY DEPUTY COMMISSIONER As requested in your resolution dated January 10, 1989, the following addition to the Secondary System of Roanoke County is hereby approved, effective February 28, 1989. Route 1440 (Scarlet Oak Drive) - From Route 628 to 0.20 mile Northeast Route 628. Sincerely, Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR THE 21STCENTURY 0.20 Mi. ACTION NO. A -31489-8.b ITEM NUMBER -M —3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Request for a Raffle Permit from the Oak Grove Elementary PTA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Oak Grove Elementary School PTA has requested a Permit for a raffle to be held on April 8, 1989. STAFF RECOMMENDATION The application has been reviewed by Commissioner of the Revenue R. Wayne Compton, and he recommends approval. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: ? e ff Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Harry C. Nickens/Bob L. Yes No Abs Denied ( ) Johnson Garrett X Received ( ) Johnson X Referred McGraw X To: Nickens X Robers X cc: File Bingo/Raffle File �-3 COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seq. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq, of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a"bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS/FOR: (check one) RAFFLE PERMIT ✓ BINGO GAMES Name of Organization Street Address > C%C' ; `�-r_ . j"� L x Mailing Address_ City, State, Zip Code 7Qi'./ 11) Purpose and Type of Organization ��_� { i - J�C_'cc_ r /� �- f /sJ( When was the organization founded? /C/,_F 1 n'l�3 Roanoke County meeting place?CLk Grove " 4-� hv�% Has organization been ij existence in Roanoke Countv for two con- tinuous years? YES r/ NO Is the organization non-profit? YES NO Indicate Federal Identification Number # /✓�A Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: Vice -President �C'Y1 ►'1 LL LOnne �/ Address: � �J� IJt� L �4 �r �q {�J.m ✓ Address • �ocL kL, )4o(Y Secretary: M_r / VC) l/��t Treasurer: Address:M01-,/ // �� Address: Member authorized to be responsible for Raffle or Bingo opera- tions: Name la f h e M_ LE'_y Home Address i Phone { Y�I - i cBus. Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. C, -Ove RAFFLES: Date of Drawing 4wc . S" Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday Pa From To Pa /V�- 3 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. i � J 3 BINGO: Complete the following: Nj_3 Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 4th Quarter Total Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? \'/C-S 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? E M -3 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued?y e.S 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? S 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? \(eS 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the.annual financial report due on or before the first of November? �zvc 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? �/e s 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia?___V ,6S 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? E1 /'1-- 3 14. Has your organization attached a complete list of its member- ship to this application form? /1/0 0,4Av '8e [cr-2A)i.S14c1_U /4- 15. Has your organization attached a copy of its bylaws to this application form?yf=� 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? If yes, state whether exemption is for real, personal property, or both and identify exempt property. 17. State the specific type and purpose of the organization. 18. Is this organization incorporated in Virginia? If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. llArticle Description Fair Market Value 1,(% � r �� res./��'�; ��J//-�' %r/_� c�1'�•-�. ��- � ��W% . � �� C lm -3 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) C. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 n'1- 3 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. C. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: Name Title dome Address Subscribed and sworn before me, this day of 19 My commission expires: 19 Notary Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 1.1 M-3 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date 4mm�isio—ner "z oo -th evenue The above application is not approved. Date Commissioner of the Revenue �i AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 RESOLUTION 31489-8.c REQUESTING ACCEPTANCE OF SPRING RUN DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Spring Run Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Spring Run Estates Subdivision which map was recorded in Plat Book 9, Page 356, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on January 28, 1986 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. right-of-way for drainage. The Board hereby guarantees said 3. That said road known as Spring Run Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: `•f�'1 ate" �- Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and Copy for Virginia Department of Transportation PA ACTION NUMBER A -31489-8.d ITEM NUMBER ^Q —S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Request from the Department of State Police for authorization to place storage facilities on County -owned property COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND The Department of State Police has stored two explosive magazines on property owned by DAMA, Inc., in the Hanging Rock area of Roanoke County for approximately 15 years. The access areas has now deteriorated to an undesirable condition, and the department has been seeking a new site. These explosive magazines are properly licensed by the Virginia Department of Labor and Industry and routinely used to store explosive materials obtained by the Department of State Police and other law enforcement agencies as evidence in criminal cases, and to store explosive materials for criminal investigations. They are checked monthly by the Bureau of Criminal Investigation supervisors to assure security. �. uI ,. • •Cut •► On February 8, 1989, Assistant Special Agent in Charge, J. R. Ruhland requested assistance in finding a site on Roanoke County property to store the explosive magazines. Mr. Rushland met with Gardner Smith, Director of General Services, and Mr. Smith suggested a site at the rear of the Public Service Center. On February 16, 1989, the Department of Transportation moved the magazines to the Kessler Mill site and they are now temporarily stored in compliance with state code requirements, pending board approval for permanent storage. The Department of State Police is requesting that the Board of Supervisors authorize them to store the two explosive magazines on county -owned property. '�'1-5 �0�94140 W Staff recommends that the Department of State Police be authorized to store the two explosive magazines at the Public Service Center on Kessler Mill Road so long as the storage is in compliance with the storage guidelines and in conformance with all state code requirements. Approved (x) Denied ( ) Received ( ) Referred To: cc: Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens/ Bob L. Johnson VOTE Yes No Abs Garrett x Johnson x McGraw x Nickens x Robers x File J. R. Ruhland, Assistant Special Agent in Charge, Department of State Police Gardner Smith, Director, General Services John Hubbard, Assistant County Administrator Bob Jernigan, Director, Risk Management Sheriff Michael Kavanaugh AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14,1989 RESOLUTION 31489-8.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DOMINION BANKSHARES FOR OUTSTANDING CONTRIBUTION TO THE COMMUNITY WHEREAS, economic growth and development is an important goal of the Roanoke Valley; and WHEREAS, Dominion Bankshares has been an outstanding corporate citizen of the entire region; and WHEREAS, Dominion Bankshares, through centralization of its operations, is bringing new employment opportunities and business to the area; and WHEREAS, said increase in employment opportunities and services will benefit the residents of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors expresses its deep appreciation and the appreciation of the citizens of Roanoke County to Dominion Bankshares for its efforts to contribute to the growth, development and well being of the Roanoke Valley. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File Dominion Bankshares I ACTION NO. A -31489-8.f ITEM NUMBER -/y7— -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Request for a Raffle Permit from the Athenian Society COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Athenian Society has requested a Permit for a raffle to be held on March 16, 1989. STAFF RECOMMENDATION The application has been reviewed by Commissioner of the Revenue R. Wayne Compton, and he recommends approval. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACT Approved (X) Motion by: Harry C. Nickens/Bob VOTE No Abs Denied ( ) L. Johnson Garrett x Received ( ) Johnson -SF— Referred Referred McGraw x To: Nickens x Robers x cc: File Bingo/Raffle File M-7 COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sec. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sec. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT t/ BINGO GAMES Name of Organization Street Address Mailing Address City, State, Zip Code Purpose and Type of Organization a"0Z 0 When was the organization founded? 1 m-7 Roanoke County meeting place? '' -� l Has organization beenn existence dn Roanoke County for two con- tinuous years? YES ✓ NO 0 , Is the organization non-profit? YES NO tl Indicate Federal Identification Number # Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: Q u� �. �' a/t� Vice -President Address: - c � tnc l Address: ,_5Zl J", X44 S. Secretary:Treasurer:2E� _ c� Address:--�ii%TTT�� gAq,S,W.Address:�� Member authorized to be responsible for Raffle or Bingo opera- tions: Name��t_,�I Q Cj Home Address Phone Bus. Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CU�ENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Catij ,L L.( t�u�✓�i� ?o.� 6!,, Spec fic location where Raffle or Bingo Game is to be conducted. 9A'ut' RAFFLES: Date of DrawingLu,lr " ( Time of Drawing g: yS 111k -C; /)I/-/. . BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 (�— 1 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. 3 r�_ BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? c.41k'� 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? -T 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter?t 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?t 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? ��L' 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? -� 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct -of any such game or raffle? y � 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia?d 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or 518.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? 5 14. Has your organization attached a complete list of its member- ship to this application form? 15. Has your organization attached a copy of its bylaws to this application form? 4,g r)(M Rot) 16. Has the organization been declared exempt from property t a- _ tion under the Virginia. Constitution or statutes? %GC PQ `- Utz- ' If yes, state whether exemption is for real, pers nal property, or both and identify exempt property. 7. State the specific type and purpose of t e organization. ol QA c 18. Is this organization incorporated in Virginia? No If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? PC (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? N o (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description J f / W4T�o VIAC a, ,A 11 Fair Market Value ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on 518.2- 340.6 of the Code of Virginia and 54.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 0-7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in 518.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: Tit Subscribed and sworn before me, My commission expires: 19 Home Address thisday of � (�tc17 _19 � c� Notary Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 0 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date commlidsioner of he Revenue The above application is not approved. Date Commissioner of the Revenue AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 RESOLUTION 31489-9 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES E. GREENWAY FOR FIFTEEN YEARS OF SERVICES TO ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Charles E. Greenway was first employed on May 28, 1973, as a Motor Equipment Operator in the Public Works Department; and WHEREAS, Charles E. Greenway has also served as a Motor Equipment Operator in the Solid Waste Division; and was the Lead Operator of the Brush Collection Crews; and WHEREAS, Charles E. Greenway has been a valuable asset to Roanoke County through his dedication and loyalty shown during his many years of service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Charles E. Greenway for fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None cc: A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources 2 ACTION NUMBER A-31489-10 ITEM NUMBER hr 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Community Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. His term expired August 13, 1988. 2. League of Older Americans Advisory Board One-year term of Webb Johnson will expire March 31, 1989. 3. Transportation and Safety Commission 0. S. Foster has resigned as an advisory member of the Transportation and Safety Commission. On July 28, 1988, the Board of Supervisors voted that he continue in this capacity following his retirement as Sheriff. Rob Stalzer, former Planning Director, also served as an advisory member. Mr. Stalzer has resigned from Roanoke County, and Terry Harrington, Director of Planning and zoning, should be appointed to replace him. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Lee Garrett/Bob L. Johnson Yes No Abs Denied ( ) to delete advisory appointment held Garrett x Received ( ) by 0. S. Foser and to appoint Terry Johnson x Referred Harrington as Advisory Member McGraw x To: Nickens x Robers x cc: File Transportation & Safety Commission File Lt. Wade/Captain LaPrade, Transportation & Safety Commission A ACTION NO. A-31489-11 ITEM NUMBER�-.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Appointments to the Public Safety Volunteer Benefits Board of Trustees COUNTY ADMINISTRATOR'S COMMENTS: Q��i,w-f•wr•�� A.�..rd-w�� SUMMARY OF INFORMATION: In December 1988, Fire and Rescue Chief Tommy Fuqua named the following members to the Roanoke County Public Safety Volunteer Benefits Board of Trustees: 1. Philip D. Sheets - Chairman Volunteer Firefighters 2. Reverend William Buchanan - Vice Chairman Volunteer Rescue Squads 3. Richard Decker - Secretary Volunteer Rescue Captains 4. Donald W. Gillispie Volunteer Fire Chiefs 5. Ms. Marlene Clifton Volunteer At Large 6. Mr. Jim Forren Auxiliary Deputy Sheriffs 7. Mr. Bob Jernigan Roanoke County Risk Manager The purpose of this committee will be to administer the Length of Service Benefits program for public safety volunteers. The committee will require protection afforded by the professional liability clause of the County's insurance plan. Resolution 85-17.C, dated February 12, 1985, established that only committees, commissions and boards appointed by the Board of Supervisors will be protected by Roanoke County's liability insurance clause. It is therefore necessary for the Board of Supervisors to officially appoint the above members to the Public Safety Volunteer Benefits Board of Trustees. Future board members will be recommended to the Board of Supervisors for appointment by Fire and Rescue Chief Tommy Fuqua. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors appoint those persons recommended to serve on the Roanoke County Public Safety Volunteer Benefits Board of Trustees SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Lee Garrett/Bob L. Yes No Abs Denied ( ) Johnson to appoint recommended Garrett x Received ( ) members Johnson x Referred McGraw x To: Nickens x Robers x cc: File Public Safety Volunteer Chief Thomas Fuqua Bob Jernigan, Director, Benefits Board of Trustees File Risk Management ACTION NO. A-31489-12 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Additional Appointments to the Landfill Citizens Advisory Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On February 28, 1989, the Smith Gap site in Catawba Magisterial District and the Boones Chapel site in the Cave Spring Magisterial District were identified as the best locations for the proposed landfill sites. At that time, the Board of Supervisors authorized the staff to go forward with the Part A application process for these two sites. Supervisor Steven McGraw has requested that four additional citizens be appointed to the Landfill Citizens Advisory Committee; two representing the Catawba Magisterial District and two representing the Cave Spring Magisterial District because these two districts will be most affected by the landfill siting process. STAFF RECOMMENDATION It is recommended that the Board of Supervisors authorize the addition of four members to the Landfill Citizens Advisory Committee; two representing the Catawba Magisterial District and two representing the Cave Spring Magisterial District; and that Supervisor McGraw and Supervisor Robers make the appropriate appointments. Approved (x) Denied ( ) Received ( ) Referred To: Elmer C. Hodge County Administrator ACTION Motion by: Steven A- McGraw/Ric-hard W_ Rnhers to appoint follnwina Robert W. Butterworth and James Hensley, Catawba, and RWR-Glen Prather and Deborah Zamorski, Cave Spring cc: File Landfill Citizens Advisory Committee File John Hubbard, Assistant County Administrator VOTE Yes No Garrett x Johnson x McGraw x Nickens x Robers x Abs ACTION # 32889-1 ITEM NUMBER -7) — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28,-1989 AGENDA ITEM: Authorization to extend water lines on Williamson Road COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The development plans for the proposed Hollins Court development indicated that water would be provided by bulk water service from the City of Roanoke with the associated bulk meter placed on the east side of Williamson Road. Plans were approved in January, 1988. When the request to install this service was received by the Utility Department, it was discovered that a bulk water service was not required and that the connection to the city line would be made on the west side of Williamson Road. SUMMARY OF INFORMATION: Under the provisions of the Water Ordinance, this installation is a public water system and would require the developer to provide the entire cost of the extension including the permit to cross Williamson Road. Between the time the plan was approved in January, 1988, and the request of the connection in January, 1989, the developer had already developed the costs of the Hollins Court project and established the sale price of the lots contingent upon improvements on the approved plan. The developer, has requested that the County extend the line to the east side of'Williamson Road so that water service can be available under the same general conditions as previously approved on the plans in 1988. 1 ALTERNATIVES AND IMPACTS: �'�P 1. The Board of Supervisors would authorize the Utility Department to extend the water line across Williamson Road as indicated on the January, 1988 approved plan. This alternative will cost approximately $8,000.00 to $12,000.00 depending on costs placed upon this work by the Department of Transportation permit conditions. Funds are available within the Utility Enterprise Fund for this extension. 2. The Board of Supervisors would not authorize the Utility Department to extend the water line across Williamson Road. The developer would then be required to make the extension at his cost under the provisions of the Ordinance. This alternative would be at no cost to the County. STAFF RECOMMENDATION: Staff recommends that the Board approve alternative number one so that the developer will not have to absorb additional costs that were discovered after plan approval. SUBMITTED BY: APPROVED: Cliffo Craig, Elmer C. Hodge Utility Director County Administrator Approved Denied ( ) Received ( ) Referred to ACTION Motion by: Lee Garrett/ Steven A. McGraw to approve Alternative #1 VOTE No Garrett Johnson McGraw Nickens Robers cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering John Hubbard, Assistant County Administrator 2 Yes Abs X Abstain X Absent X . • EMB 00010 EXISTING 8" WATER LINE NORTH 4 44 1. nI 30.0 rr« 2 4Jj117 116t IlH r/II r � 40 l000l err 20 t .. COMMUNITY SERVICES AUTHORIZATION TO EXTEND WATER LINES ON WILLIAHSON ROAD AND DEVELOPMENT 2-7, I k PROPOSED 81' �/ WATER LINE is / / u so s s AN PIC r 59 w 20row n ,J •J 13 rar / !ww• I.w� fA••1 r7N W./ 4tOAt 1 30 27 a tM7 !2 • • MM /N0 • 37 rot 2! ..1 'law. 7.00 w �•7 1 O' rpm • Si w 55 29 • 77N101 { 7011[ ly r3t' � Fort / w — prft 3' 72. ffrr n r7J• rM �7✓ / �y \ \ r7.7 \ tiro '—ft7r,7 C7..• . IM 33 34 ' ~ 1 \ \ 1 3 • r r / 35. •43 rrrr 36 77 I *f .. _ IJM IM II! /r7J /H7 4 44 1. nI 30.0 rr« 2 4Jj117 116t IlH r/II r � 40 l000l err 20 t .. COMMUNITY SERVICES AUTHORIZATION TO EXTEND WATER LINES ON WILLIAHSON ROAD AND DEVELOPMENT 2-7, I k ACTION # A-32889-2 , ITEM NUMBERD --LT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 1989 AGENDA ITEM: Authorization to amend Chapter 8 of the Roanoke County Code entitled "Erosion and Sediment Control". COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On November 3, 1988, a meeting was held with representatives from the Commonwealth of Virginia Division of Soil and Water Conservation and County staff concerning the need to update our present Erosion and Sediment Control Ordinance. SUMMARY OF INFORMATION: The amendments presented as a part of this report were either mandated by state law, or left as an option for the local government. In updating the County's present ordinance, the County Staff recommends title changes due to reorganizational changes within the various departments, the addition of new state amendments which enhance Roanoke County's enforcement capabilities and the increasing of the filing fees in order to compensate the County's cost of enforcing this ordinance, which is mandated by state law. The amendments that. are being considered for adoption are as follows: 1. Title changes due to reorganizational chancres. a. Change Superintendent to Director of Development and'Inspections. b. Superintendent of Public Facilities to Director of Engineering. C. Department of Development to Department of Development and Inspections. d. Department of Public Facilities to Department of Engineering. D- y 2. Amend Section 8-2 - Definitions. Adopt definitions as outlined under Section 10.1-560 of the Virginia Erosion and Sediment Control Law. 3. Repeal Section 8-3. Exemptions from Chapter. This will be addressed under Definition Criteria. 4. Amend Section 8-7 - Penalties for violation of Chapter. To include additional civil action for damages under Section 10.1-569 C, Code of Virginia and civil penalties not to exceed $2,000.00 for each violation under Section 10.1-569 D, of the Code of Virginia. 5. Amend Section 8-18 (b) - Failure to Comply with approved plans. To incorporate the language of 10.1-566 A, of the Code of Virginia regarding monitoring, reports and inspections. This changes the fifteen day compliance period to "a reasonable time to comply", which provides the County staff more flexibility in determining whether an emergency situation exists and the period of time in which the violation is to be corrected. 6. Adopt Section 8-18 (c) - Stop -Work Order. Adopt Section 10.1-566 C, Code of Virginia, authorizing Roanoke County upon receipt of a sworn complaint of a substantial violation to issue an order requiring that all or part of the land disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. 7. Amend Section 8-32 - Filing Fees. To increase the maximum fee limits from $300.00 to $1,000.00 per project as permitted under Section 10.1-562 E, Code of Virginia. Amend Roanoke County's filing fee from $50.00 plus $5.00 per acre or a portion thereof, to $50.00 plus $50.00 per acre or a portion thereof. The first reading of the Ordinance is scheduled for April 11, 1989 and the second reading and public hearing is scheduled for April 25, 1989. ALTERNATIVES AND IMPACTS: 0 1. Approve the amendments as submitted and authorize the County Attorney to prepare the necessary Ordinance, legal ads and schedule the public hearing. The date of this Ordinance will be April 26, 1989. The anticipated revenue generated from this fee increase is betweeii''$10,000.00 to $15,000.00 annually. 2. Deny the recommendation. The present service will continue to be subsidized by the General Fund. STAFF RECOMMENDATION: Staff recommends Alternative 1. S MITTED BY: Arnold Cove Development eview Znd Inspections Director APPROVED: Elmer C. Hodge County Administrator Z-4 ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Steven A. McGraw/ No Yes Absent Denied ( ) Lee Garrett to approve Garrett x Received ( ) Alternative #1 Johnson x Referred to McGraw x Nickens x Robers cc: File Arnold Covey, Director, Development & Inspections Paul Mahoney, County Attorney John Hubbard, Assistant County Administrator x ACTION # A-32889-3 ITEM NUMBER •� - S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 1989 SUBJECT: Back Creek Fire Department Building COUNTY ADM�N�ISTRATOR' S COMMENTS: SUMMARY OF INFORMATION: Funding in the amount of $300,000 was included in the 1985 Bond Referendum to construct a sub -station in the Back Creek area of Roanoke County. Originally, this station was intended to be a satellite operation of Company 3 - Cave Spring. The facility plan included a single fire engine bay, office, restrooms, and storage area. Since that time a 35 member volunteer fire company has been formed and trained. With this inception, the scope of the project has changed drastically. The volunteers became involved in the designing of the facility. Changes were made to include two fire engine bays, offices for fire and rescue, kitchen, lounge, bathrooms, storage, meeting, and sleeping areas. Because of this change, staff has been faced with trying to fund this additional cost from the original amount budgeted. After site preparation, well drilling and architect/engineer fees, we have $253,000 left in the project funds. The project was bid based upon the design and desires of the volunteer company. Bids exceeded the amount budgeted by approximately $150,000. The architect was directed to redesign the project using a pre -fab metal and brick building. The base bid was to only include the two drive thru bays, offices, kitchen, and day room. Alternative bids were to be one additional bay and a 3500 square foot second floor shell with no stairs that could be finished at a future date. The project was rebid with the low base bid being $267,990. The additional bay cost is $22,250 and the second story shell cost is $38,900. At the direction of the County Administrator, staff and a representative of the volunteer company met with the architect/engineer and low bidder to see if cost cuts could be made. There have been two such meetings with no significant areas found to cut costs without infringing upon the integrity and appearance of the facility. Also, if the second floor is not included, it cannot be added later. The additional space would have to be added by going out instead of up at the approximate cost of $225,000. Staff feels that if we can include the second floor shell, the volunteer company may ask the community's help and complete the construction of the second floor. Understanding the budget constraints and realizing there is $253,000 available for construction, we must also recognize the need to provide a sufficient facility in order to keep the volunteers active. ALTERNATIVES AND IMPACTS: 0 1. Approve the base bid of $267,990 with the addition of $38,900 for the second story at a total cost of $306,890 and appropriate an additional $53,890 from the bond reserve to cover the costs. 2. Approve the base bid of $267,990 and appropriate an additional $14,990 from the bond reserve to cover costs. STAFF RECOMMENDATION: Staff recommends Alternative 1. Respectfully submitted, Approved by, Tho a C. uqua Elmer C. Hodge Chi(f of ire & e cue Department County Administrator - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ACTION VOTE Approved (x) Motion by: Lee Garrett/Steven A. No Yes Abs Denied ( ) McGraw to approve ern Garrett x Received ( ) an —amencted WIEN cap Johnson x Referred es a is e o 307,000 McGraw x To <,. Nickens Absent Robers x cc: File Thomas C. Fuqua, Chief, Fire & Rescue Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Jack Council, Director, Procurement ACTION # A-32889-4 ITEM NUMBER -' — 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 1989 SUBJECT: Vehicle Donation to Mt. Pleasant Fire Company COUNTY ADMINISTRATOR'S COMMENTS: gt'03� aff_r-� SUMMARY OF INFORMATION: WDBJ-TV wishes to donate a 1979 Hi -Cube Van, serial number CGL3490188291, to the Mt. Pleasant Fire Company. This vehicle will be used to carry Level II hazardous materials equipment such as absorbents, diking materials, pads,booms, fencing, etc. The Mt. Pleasant Fire Company originally planned to use their current personnel transporting vehicle, a ten -passenger van for this purpose. In order to do this, the company has requested a car to replace this unit. However, funding is not available in the proposed FY 1989-90 budget. Volunteer Fire Captain Jack Gee of Mt. Pleasant works for WDBJ- TV and has worked out the details of the donation. Also, Captain Gee has advised that the vehicle is in good mechanical condition. Historically, Roanoke County has provided insurance coverage and repair costs on vehicles bought by or donated to a volunteer fire company. Staff has reviewed this proposal and concurs with the donation with the understanding that the unit is used for its intended purposes and the Roanoke County Haz-Mat Response Policy is followed. ALTERNATIVES AND IMPACTS: 1. Accept the donation of the 1979 van, provide insurance coverage and repairs, assign unit to Mt. Pleasant Fire Department with the understanding the Roanoke County Haz-Mat Policy will be followed. The additional insurance coverage will cost the County approximately $750.00 per year. 2. Do not accept donation. STAFF RECOMMENDATION: Staff recommends Alternative 1 with the understanding that this will be a temporary addition to the fleet and will not be included in a future replacement request. Respectfully submitted, Approved by, Thom s C. F qua Elmer C. Hodge Chi f of F re & e cue Department County Administrator - - - - - - - - - - - - - - - - - - - - - - - - - - - - ACTION - - - - - - - VOTE Approved (x) Motion by: Bob L. Jonson/Richard No Yes Abs Denied ( ) W. Robers to approve AlternativeGarrett x Received ( ) #1 Johnson x Referred McGraw x To Nickens Absent Robers x cc: File Thomas C. Fuqua, Chief, Fire & Rescue Bob Jernigan, Manager, Risk Management Diane Hyatt, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 1989 RESOLUTION NO. 32889-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for March 28, 1989, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Raffle Permit - Mason Cove Fire Department 2. Adoption of resolution amending resolution 83-43 establishing a policy for use of Community Room. 3. Resolution of Appreciation to recognizing school food service employees. 4. Acceptance of water and sewer facilities serving Woodbridge Section 10. 5. Acceptance of water and sewer facilities serving the Forest Condominiums 6. Resolution supporting the certification of a judicial vacancy in the General District Court of the Twenty-third Judicial Circuit. 7. Request fqr support that the Virginia Employment Commission be named substate Grantee for the Dial:ocated Workers Program. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTE Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 3-30-89 CC: Paul Mahoney, County Attorney Bayes Wilson, School Superintendent Clifford Craig, Utility Director Phillip Henry, Engineering Director Virginia Employment Commission, Roanoke Office Andrew B. Fogarty, Chief of Staff, Governor's Office File :T. . ACTION NO. A -32889-5.a ITEM NUMBER=— AT UMBER=— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 1989 AGENDA ITEM: Request for a Raffle Permit from the Mason Cove Fire Department COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Mason Cove Fire Department has requested a Permit for a raffle to be held on July 30, 1989. STAFF RECOMMENDATION The application has been reviewed by Commissioner of the Revenue R. Wayne Compton, and he recommends approval. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: mn Elmer C. Hodge County Administrator ---------------------------7---------------------------------------------- ACTION VOTE Approved (x) Motion. -by: Bob L. Johnson/Lee Yes No Abs Denied ( ) Garrett Garrett x Received ( ) Johnson mac_ Referred McGraw x To: Nickens Absent R cc: File obers x Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seq. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES Name of Organization Street Address 1-?"42i9f),5 1:14 WY:? Mailing Address City, State, Zip Code Jtl E-1 �� . t el iS3 Purpose and T g Type of Organization When was the organization founded? p,r. y�• 1 r Roanoke County meeting place?tib£ //00&f Has organization been in existence in Roanoke County for two con- tinuous years? YES &, ' NO Is the organization non-profit? YES NO Indicate Federal Identification Number Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: Vice -President Address: Address: Secretary amu,_, f/471�s Treasurer: 5 - Address: 4y 2 7 Address: Sum S C� /,-,77 {if% Member authorized to be responsible for Raffle or Bingo opera- tions: Name Home Address Phone 364-6064 Bus. Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. C 14'T RAFFLES: Date of Drawing_ j,,J ,jL� Time of Drawin glc. UC No<., BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 z-/ State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. 8 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract -with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? ys 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner.of the Revenue? yrs 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? X! -.S 4 _r- / 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? Y,,.,- 6. Ns6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? yrs 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? yes 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? X,.7 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? yes 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? yes 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? /,2s 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? 4� 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or 518.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? yN; 5 14. Has your organization attached a complete list of its member- ship to this application form? yr; 15. Has your organization attached a copy of its bylaws to this application form? Yes 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? yrs If yes, state whether exemption is for real, personal property, or both and identify exempt property. 17. State the specific type and purpose of the organization. Iva r lac% • 18. Is this organization incorporated in Virginia? If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable ' Solicitations Act, Section 57-48 of the Virginia Code? ?VO (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? &0 (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value `•/p it y'7,�/'%�t /! ///I//X1 le":11 l''Vc11 0 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3% of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an'individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * o * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: Name Tit Subscribed and sworn before me, My commission expires: Home Address �,,,�-_m 14 q _ this /S day of S%% 19k�? tary Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 14 0 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. 3• ; OP. r w Date Commiss over of theAee&nue The above application is not approved. Date 9 Commissioner of the Revenue