HomeMy WebLinkAbout5/9/1989 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
RESOLUTION 5989-1 EXPRESSING
THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO
LETCHER K. MORRIS FOR 14 YEARS
OF SERVICE TO ROANOKE COUNTY
WHEREAS, Letcher K. Morris was first employed on
December 15, 1975, as a Social Worker in the Social Services
Department; and
WHEREAS, Letcher K. Morris has also served as Senior
Social Worker since November, 1982.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to
LETCHER K. MORRIS
for 14 years years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful and productive retirement.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Garrett, Nickens
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
D. Keith Cook, Director, Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989 -
RESOLUTION 5989-2 EXPRESSING
THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO
JAMES M. ST. CLAIR FOR 12 YEARS
OF SERVICE TO ROANOKE COUNTY
WHEREAS, James M. St. Clair was first employed on
January 18, 1977, as a -Cross -Connection Inspector in the Public
Service Authority; and
WHEREAS, James M. St. Clair has also served as a
Cross -Connection Inspector in the Roanoke County Department of
Development and Inspections since 1985.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to
James M. St. Clair
for 12 years of capable, loyal and dedicated service to Roanoke
County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful and productive retirement.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Garrett, Nickens
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. A en, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
D. Keith Cook, Director, Human Resources
ACTION # A-5989-3
ITEM NUMBER E— L
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
May 9, 1989
Building permit fee increase
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
On March 14, 1989, the Roanoke County Board of Supervisors
instructed the staff to study the possibility of increasing fees
to off -set the cost of hiring additional staff to help handle the
increased number of permits, inspections and service area.
SUMMARY OF INFORMATION:
The Department of Development and Inspections currently uses
a building fee schedule that was adopted on September 1, 1974.
Presently Roanoke County is issuing permits and conducting
inspections at the cost of $4.00 to $10.00 with the current fee
schedule.
In order to off -set our current operating costs and the
approximate $64,000.00 cost that the Department of Development
and Inspections will incur, with the increased service area, the
following minimum basic fees need to be increased as follows:
1. Increase the current permit fee schedule from $4.00
to $6.00 per thousand for building or demolition with
valuation up to $20,000.00 and $3.00 to $5.00 per
thousand for valuations from $20,000.00 to
$100,000.00. This proposed fee schedule is presently
being utilized by the Cities of Roanoke and Salem.
2. Increase all minimum permit fees from $10.00 to $25.00
for small buildings, reinspections, electrical,
plumbing and mechanical permits.
3. Increase the Certificate of Occupancy for newly con-
structed businesses from $10.00 to $25.00.
F-1
ALTERNATIVES AND -IMPACTS. -
1 .
NDIMPACTS:
1. Approve the fee increase as submitted and authorize the
County Attorney to prepare the necessary Ordinances. The
anticipated revenue generated from this fee increase is between
$65,000.00 to $85,000.00 annnually. The effective date of this
Ordinance will be July 1, 1989.
2. Deny the staff recommendation and keep the fees, staff
and service area at current levels.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
ITTED BY:
AL'fiold Covey \
Development Review a
Inspections Director
APPROVED:
✓uud
Elmer C. Hodg
County Administrator
-----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens/ No Yes Abs
Denied ( ) Lee Garrett to approve Garrett x
Received ( ) Alternative #1 Johnson x
Referred
to
McGraw Absent
Nickens x
Robe rs x
cc: File
Arnold Covey, Director, Development & Inspections
Paul Mahoney, County Attorney
ACTION # A-5989-4
ITEM NUMBER E"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
May 9, 1989
Request to Ratify the County Risk Management
Program
COUNTY ADMINISTRATOR'S COMMENTS.-
BACKGROUND:
OMMENTS:BACKGROUND:
On June 14, 1988 the County Board of Supervisors combined
the County and School insurance operations by establishing the
position of Risk Manager and the County Risk Management Program
to be effective July 1, 1988. The Board requested that the
activities, savings, and benefits of the Risk Management Program
be reviewed after one year to determine the feasibility of
continuing the program.
SUMMARY OF INFORMATION:
The most important function of the risk manager is to
identify and measure all exposure to risk. Therefore, staff has
spent the majority of this year reviewing the adequacy of the
County and School property valuation. During this process, it
was determined that the school properties were significantly
undervalued. This has been corrected and now all school
properties are insured at replacement costs.
The Risk Management office has also been reviewing the
coverage levels and premium expense of each of the County's
insurance policies and has been able to generate $96,801 of
savings as the renewal periods for these policies arrived (S6e-
attachment A).
The County has received revenues in the form of dividends of
$224,077 that are refunds of prior year insurance premiums based
upon the excellent experience rate of the County (see Attachment
A). These dividends can be attributed to several things: 1)
The foresight in prior years to select an insurance pool over an
insurance carrier; 2) our continued communications, support, and
commitment to that insurance pool; and, 3) programs that have
been developed in the County by the Risk Management office and
the Human Resources area, such as the Accident Review Committee
and the Safety Committee.
Combining School and County insurance areas has proven to be
very effective. We have been able to eliminate areas of
duplicate coverage (i.e. some parks which are adjacent to
schools) and have been able to offer coverage that was previously
unavailable to the schools by adding them to a County policy.
The savings on the attachment were generated from
County insurance renewals only. The majority of the School
insurance renewals will begin in the 1989-90 fiscal year. At
that time, we hope to generate savings to be set aside in an
insurance reserve for the schools.
FISCAL IMPACT:
The savings and dividends that have been generated by the
Risk Management area amount to $320,878 to date. As previously
approved by the Board, these savings will be set aside in an
insurance reserve. The growth of this reserve will allow the
County to assume greater liablity and reduce our insurance
premiums in the future.
Funding for the Risk Management area and the position of
Risk Manager are included in the 1989-90 budget.
STAFF RECOMMENDATION:
Staff recommends ratification of the Risk Management area
and the position of Risk Manager as a permanent function and
position of the County.
Diane D. Hyatt
Director of Finance
Approved (x)
Denied ( )
Received ( )
Referred
To
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson/
Harry C. Nickens to ratify
VOTE
No Yes Abs
Garrett x
Johnson x_
McGraw Ahs nt
Nickens x_
Robers x
cc: File
Diane Hyatt, Director, Finance
Robert C. Jernigan, Manager, Risk Management
Bayes Wilson, Superintendent, Roanoke County School
D. Keith Cook, Director, Human Resources
Reta Busher, Director, Management & Budget
Savings Generated by Risk Management
I. Savings as a result of negotiating with insurance carriers
and/or reviewing coverage levels.
E
Attachment A
A. Renewal of auto, multi -peril property, and accident
and health coverage for Roanoke County Fire Depart-
ments and Rescue Squad Units. $ 12,970
B. Renewal of DIC (earthquake only) coverage was dis-
cussed and decided not to renew. 3,111
C. As the result of a three month extended audit period
for auto liability, the VML Pool assessed Roanoke
County an excessive amount. After several months of
negotiations, this audit premium was dropped. 60,956
D. Renewal of building and contents coverage had an
increase of $4 million (10% over 1987-88) in value.
Also, we were able to place all computer driven E-911
equipment with the E.D.P. policy which provides a
broader coverage. 5,439
E. Renewal of Worker's Compensation 7,625
F. Accidental death benefits added for Fire Department
and Rescue Squad units at no additional cost. 2,600
G. Change in auto liability coverage to cover "any
auto". 4,100
96,801
II. Dividends received based upon our decision to insure with
certain insurance pools.
A. Virginia Municipal Group Self Insurance Association
(Workman's Compensation) 7,928
B. Virginia Municipal Liability Pool
Received during 1988-89 55,777
Announced to be received in 1989-90 160,372
224,077
320,878
ACTION NO. A-5989-5
ITEM NUMBER t--
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 1989
SUBJECT: Request for funding from the Better Beginnings
Coalition
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
The Better Beginnings Coalition of the Roanoke Valley is an
education and advocacy group comprised of approximately 25 area
service organizations. The attached letter from the organization
lists the participating agencies. The mission of the coalition
is to prevent adolescent pregnancy in the Roanoke Valley and to
promote a better outcome for young women who do become pregnant.
The coalition is organizing a one -day strategic planning session
for participating agencies to be held on May 25, 1989 at Hollins
College. They have no funds and have requested the amount of
$500 from the four Roanoke Valley jurisdictions, which would
cover the costs of the session. The cities of Roanoke and Salem
and Botetourt County have already approved the $500 funding
r�,Iuest Erorn the coalition. The Funds would cover the consultant
C 5� t:_ av;'l 4'X�ic_'n3P3� ;;3L'LL.^.c al -1,1 printing costs, and use of the
facility.
Attached is a letter explaining the plans and a letter of support
from Dr. Molly Hagan, Director of the Alleghany Health District.
FISCAL IMPACT
The organization has requested funds in the amount of $500.
E-�
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors appropriate $500
from the Board Contingency Fund for Roanoke County's share of the
planning session sponsored by the Better Beginnings Coalition.
SUBMITTED BY:
IL 4 /a,
Elmer C. Hodge
County Administrator
------------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Harryc,N; k ns/ No Yes Abs
Denied ( ) Richard W. Robers to Garrett x
Received ( ) approve Johnson
Referred
To
McGraw _sent
Nickens x
Robers x
cc: File
Better Beginnings Coalition
Diane Hyatt, Director, Finance
Dr. Hagan, Director, Health Department
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
ORDINANCE 5989-6 AUTHORIZING THE DONATION
OF PARCEL 1, PART TRACT 3, C. L. BUSH
ESTATES, CONSISTING OF .98 ACRE TO THE
TOWN OF VINTON
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of
the Charter of Roanoke County the subject property has been de-
clared to be surplus and is being made available for other public
uses, i.e. public outdoor recreation; and
2. That, pursuant to the provisions of Section 18.04
of the Charter of Roanoke County, a first reading concerning the
donation and disposition of the hereinafter -described real estate
was held on April 25, 1989; a second reading was held on May 9,
1989; and
3. That this real estate is more particularly des-
cribed as Parcel 1, Part Tract 3, C. L. Bush Estate containing
.98 acre and designated as Roanoke County Tax Map No. 61.14-4-
4.2; and
4. That the County donates the .98 -acre tract of land
to the Town of Vinton subject to the provisions and restrictions
of the Land and Water Conservation Fund Act and in particular
Section 6F; and
5. That the County hereby reserves a twenty (20) foot
public water line easement across the .98 -acre tract of land to
access the adjacent well lot; and
0
6. That the donation of the property to the Town of
Vinton is hereby authorized; and
7. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Johnson, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Garrett, Nickens
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Paul Mahoney, County Attorney
John Willey, Director, Real Estate Assessment
Cliff Craig, Director, Utilities
Vinton Town Council
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
ORDINANCE 5989-7 ACCEPTING AN OFFER FOR
AND AUTHORIZING THE SALE OF 1.4 ACRES,
MORE OR LESS, IN THE SOUTHWEST INDUSTRIAL
PARK
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of
the Charter of Roanoke County, the subject property has been de-
clared to be surplus and is being made available for other public
uses, i.e. economic development; and
2. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading was held on April
25, 1989; and a second reading was held on May 9, 1989, concern-
ing the sale and disposition of 1.4 acres, more or less, in the
Southwest Industrial Park; and
3. That offers having been received for said property,
the offer of Gorman Howell to purchase 1.4 acres, more or less,
for $35,500 is hereby accepted and all other offers are rejected;
and
4. That all proceeds from the sale of this real estate
are to be allocated to the capital reserves of the County; and
5. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Robers, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Paul Mahoney, County Attorney
John Willey, Director, Real Estate Assessment
Tim Gubala, Director, Economic Development
Diane Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
ORDINANCE 5989-8 AUTHORIZING THE LEASE OF
10.40 ACRES OF REAL ESTATE TO JOHN D.
WILLEY
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading concerning the
disposition of the hereinabove -described real estate was held on
April 25, 1989. The second reading on this matter was held on
May 9, 1989; and
2. This property consists of approximately 10.40 acres
of real estate with improvements identified as Roanoke County Tax
Map No. 73.00-1-6; and
3. That it is in the County's best interests to lease
this property to John D. Willey in order to safeguard the valu-
able improvements thereon and to receive fair market value lease
payments until such time as it may be necessary to utilize said
property in connection with the Spring Hollow Reservoir Project.
This lease is subject to the provisions of Section 15.1-260 and
Section 15.1-261.1 of the Code of Virginia, 1950, as amended; and
4. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish this transaction, all of
which shall be upon a form approved by the County Attorney.
On motion of Supervisor Johnson, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
-W- _
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
John Willey, Director, Real Estate Assessment
John Hubbard, Assistant County Administrator
Cliff Craig, Director, Utilities
Diane Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
ORDINANCE 5989-9 AMENDING ARTICLE II,
"VIRGINIA STATEWIDE FIRE PREVENTION CODE"
OF CHAPTER 9, "FIRE PREVENTION AND
PROTECTION" OF THE ROANOKE COUNTY CODE BY
THE ADDITION OF SECTION F-318.1, "COOKING
DEVICES ON OR UNDER BALCONIES"
WHEREAS, Ordinance No. 52488-13 adopted on May 24,
1988, repealed the old fire prevention code and adopted the Vir-
ginia Statewide Fire Prevention Code; and
WHEREAS, Section 27-98 of the Code of Virginia of 1950,
as amended, authorizes local governments to enforce the Virginia
Statewide Fire Prevention Code; and
WHEREAS, Section 27-97 of the Code of Virginia of 1950,
as amended, authorizes local governments to adopt fire prevention
regulations that are more restrictive or more extensive in scope
than the Statewide Fire Prevention Code; and
WHEREAS, the Roanoke County Fire Marshal recommends the
adoption of this ordinance to alleviate a threat to the public
health, safety, and welfare; and
WHEREAS, the first reading of this ordinance was held
on April 25, 1989; the second reading of this ordinance was held
on May 9, 1989.
NOW, THEREFORE, be it ordained by the Board of Supervi-
sors of Roanoke County, Virginia, as follows:
1. That Article II, "Virginia Statewide Fire Preven-
tion Code" of Chapter 9 of the Roanoke County Code is hereby
amended and reenacted and changed pursuant to Section 27-97 of
the Code of Virginia, 1950, as amended, as follows:
F-318.1 Cooking Devices on or under Balconies
No charcoal cooker, brazier, hibachi or grill, or any
gasoline or other flammable liquid of liquified petroleum gas-
fired stove or similar device shall be ignited or used on or
under the balconies of any apartment building or similar
occupancy which are constructed of combustible materials The
management of such occupancies shall notify its tenants in
writing of this code requirement at the time the tenant initially
occupies the apartment and from time to time as necessary to
ensure compliance.
2. The provisions of this ordinance shall be effective
from and after May 10, 1989.
On motion of Supervisor Nickens, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Thomas Fuqua, Chief, Fire & Rescue
K. R. Sharp, Fire Marshall
Paul Mahoney, County Attorney
Skip Burkart, Commonwealth Attorney
Magistrate
Sheriff's Department
Roanoke Law Library, 315 Church Avenue, S.W., Rke, 24016
Main Library
Roanoke County Code book
Roanoke County J&D Court, Intake Counsellor
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
ORDINANCE 5989-11 VACATING A FIFTEEN (15)
FOOT PUBLIC UTILITY EASEMENT BETWEEN LOTS
3 AND 4, BLOCK 1, SECTION 1, HIGHFIELDS
FARMS
WHEREAS, Roy -Lochner, the owner of Lots 3 and 4, Block
1, Section 1, Highfields Farms, has petitioned the Board of Super-
visors of Roanoke County, Virginia, to vacate a fifteen (15) foot
public utility easement between Lots 3 and 4, Block 1, Section 1,
Highfields Farms as recorded in Plat Book 9, page 348 in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia;
and
WHEREAS, Section 15.1-482(b) of the 1950 Code of Virgin-
ia, as amended, requires that such a request be accomplished by
ordinance of the governing body; and
WHEREAS, notice has been given as required by Section
15.1-431 of the 1950 Code of Virginia, as amended, and a public
hearing and first reading of this ordinance was held on April 25,
1989; and the second reading of this ordinance was held on May 9,
1989.
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That a fifteen (15) foot public utility easement
between Lots 3 and 4, Block 1, Section 1, Highfields Farms as
recorded in Plat Book 9, page 348 in the Clerk's Office of the
Circuit Court for the County of Roanoke, Virginia, be, and hereby
is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of
Virginia, as amended; and
d . .
2. That this ordinance shall be in full force and
effect thirty (30) days after its final passage. All ordinances
or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed.
3. That petitioner shall record a certified copy of
this ordinance with the Clerk of the Circuit Court and shall pay
all fees required to accomplish this transaction.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Arnold Covey, Director, Development & Inspections
Terry Harrington, Director, Planning
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
John Willey, Director, Real Estate Assessment
F
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
ORDINANCE 5989-10 VACATING A PORTION OF
AN UNIMPROVED FIFTY (50) FOOT
RIGHT-OF-WAY IDENTIFIED AS "NORTH
MOUNTAIN DRIVE," SECTION FIVE OF SOUTHERN
PINES SUBDIVISION
WHEREAS, Old Heritage Corporation has petitioned the
Board of Supervisors of Roanoke County, Virginia, to vacate a
portion of an unimproved fifty (50) foot right-of-way identified
as "North Mountain Drive," Section 5 of Southern Pines Subdivi-
sion as recorded in Plat Book 2, page 138 in the Clerk's Office
of the Circuit Court of Roanoke County, Virginia; and
WHEREAS, Section 15.1-482(b) of the 1950 Code of Virgin-
ia, as amended, requires that such a request be accomplished by
ordinance of the governing body; and
WHEREAS, notice has been given as required by Section
15.1-431 of the 1950 Code of Virginia, as amended, and a public
hearing and first reading of this ordinance was held on April 25,
1989; and the second reading of this ordinance was held on May 9,
1989.
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That a portion of an unimproved fifty (50) foot
right-of-way approximately 840 feet in length, identified as
"North Mountain Drive," Section 5 of Southern Pines Subdivision
as recorded in Plat Book 2, page 138 in the Clerk's Office of the
Circuit Court for the County of Roanoke, Virginia, be, and hereby
is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of
Virginia, as amended; and
2. That this ordinance shall be in full force and
effect thirty (30) days after its final passage. All ordinances
or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed.
3. That petitioner shall record a certified copy of
this ordinance with the Clerk of the Circuit Court and shall pay
all fees required to accomplish this transaction.
On motion of Supervisor Garrett, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
194
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Development & Inspections
Terry Harrington, Director, Planning
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
John Willey, Director, Real Estate Assessment
2
e
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
RESOLUTION NO. 5989-12 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM L -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for May 9, 1989, designated as Item L -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 8, inclusive, as follows:
1. Minutes of Meeting - September 27, 1988, October
11, 1988, October 25, 1988.
2. Request for acceptance of Horsepen Mountain Drive
and Horsepen Mountain Circle into the Virginia
Department of Transportation Secondary System.
3. Resolution requesting approval of grant
application for Clean Valley Council.
4. Approval of resolution supporting the membership
of Craig County to the Mental Health Services of
the Roanoke Valley.
5. Acceptance of the following roads into the VDOT
Secondary System:
a. 0.24 miles of Quail Place
b. 0.12 miles of Meadewood Drive
c. 0.16 miles of Byers Road
d. 0.69 miles of Lakemont Drive
6. Authorization to request Va. Department of
Transportation Revenue Sharing funds to
construction road and drainage improvements.
7. Reselntren-expressing-eppreda�-ef-tl�e-prepesed
mts�tr-femr�p-deve�epments-known-es-6ronse-Pernte
Apartments-end-Highgate-Apartments-
8. Acceptance of a sanitary sewer easement being
donated by K. Rae Martin and Sherry Martin, Lot
27, Block 3, Section 2, Kingston Park.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson with Item 7 removed for
discussion and a separate vote, seconded by Supervisor Nickens,
and upon the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
Item 7 was denied by motion of Supervisor Robers,
seconded by Supervisor Nickens and upon the following recorded
vote:
AYES: Supervisors Robers, Nickens
NAYS: Supervisor Garrett
ABSTAIN: Supervisor Johnson
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
5/10/89
CC: File
Phillip Henry, Director of Engineering
Clean Valley Council
Craig County Board of Supervisors
Mental Health Services of the Roanoke Valley
Virginia Department of Transportation
Paul Mahoney, County Attorney
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
RESOLUTION 5989-12.a _REQUESTING ACCEPTANCE OF
HORSEPEN MOUNTAIN DRIVE AND HORSEPEN MOUNTAIN CIRCLE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of Horsepen Mountain
Drive from its intersection with Laurel Glen Road (Route 651) to
the terminus at the cul-de-sac for a distance of 0.50 miles, and
Horsepen Mountain Circle from Horsepen Mountain Drive to the
terminus at the cul-de-sac for a distance of 0.05 miles to be
accepted and made a part of the Secondary System of State
Highways under Section 33.1-229 of the Virginia State Code.
2. That it appears to the Board that drainage easements
and a fifty ( 50 ) foot right-of-way for said road have heretofore
been dedicated by virtue of a certain map known as Falling Creek
Estates, Section 6, which map was recorded in Plat Book 9, Page
316, of the records of the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, on March 12, 1985, and that by reason
of the recordation of said map no report from a Board of Viewers,
nor consent or donation of right-of-way from the abutting
property owners is necessary. The Board hereby guarantees said
right-of-way for drainage.
3. That said roads known as Horsepen Mountain Drive and
Horsepen Mountain Circle and which are shown on a certain sketch
accompanying this Resolution, be, and the same are hereby
established as public roads to become a part of the State
Secondary System of Highways in Roanoke County, only from and
after notification of official acceptance of said streets or
highway by the Virginia Department of Transportation.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
79' 4z �- .'-'-V- 4:
Mary H. Allen, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Phillip Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
copy for Virginia Department of Transportation
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 91 1989
RESOLUTION 5989-12.b
AUTHORIZING THE CLEAN
VALLEY COUNCIL TO APPLY FOR
AN ANTI—LITTER PROGRAM
GRANT FOR ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board hereby expresses its intent to
combine with the City of Roanoke, Town of Vinton, Botetourt
County, and City of Salem in a mutually agreed upon and
cooperative program, contingent on approval of the application by
the Department of Waste Management, Division of Litter Control
and Recycling, and contingent on receipt of such funds for the
fiscal year ending June 30, 1990; and
2. That the Board hereby authorizes Clean Valley
Council, Inc., to plan and budget for a cooperative anti -litter
program for the fiscal year ending June 30, 1990 which shall
represent said program for all localities named in this
resolution; and
3. That the Board further authorizes Clean Valley
Council, Inc., to apply on behalf of Roanoke County for a grant,
and to be responsible for the administration, implementation, and
completion of the program; and
4. That the Board further accepts responsibility
jointly with the Clean Valley Council, Inc., and the City of
Roanoke, Town of Vinton, Botetourt County, and City of Salem for
all phases of the program; and
5. That said funds when received will be transferred
immediately to Clean Valley Council, Inc; all funds will be used
in the cooperative program to which the Board gives its
endorsement and support; and
6. That the financial records of Clean Valley Council,
Inc., shall be subject to inspection and review by the Assistant
County Administrator of Management Services and such data shall
be presented to allow proper reporting on a timely basis by the
County; and
7. That the Board requests the Department of
Waste Management, Division of Litter Control and Waste Recycling
to consider and approve the application and program, said program
being in accord with the regulations governing use and
expenditure of said funds.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
5/10/89
CC: File
Clean Valley Council
Clerk, City of Roanoke
Clerk, City of Salem
Clerk, Town of Vinton
Clerk, County of Botetourt
Diane Hyatt, Director of Finance
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 1989
RESOLUTION 5989-12.c REQUESTING SPECIAL ALLOCATION
FROM VIRGINIA DEPARTMENT OF TRANSPORTATION TO IMPROVE
ROADS IN HUNTING HILLS SUBDIVISION, CHAUCER'S COURT
(ROUTE 1794), AND GIVENS AVENUE (ROUTE 1109)
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
application of the developers of Huntings Hills Subdivision,
property owner along Chaucer's Court (Route 1794), and Roanoke
County for Givens Avenue (Route 1109) for road and drainage
improvements.
2. That in accordance with Section 33.1-75.1 of the Code
of Virginia, 1950, as amended, State matching allocation is
available to improve, maintain, construct, or reconstruct State
Highways within the County.
3. As an inducement to adopt this resolution, Old Heritage
Corporation (Developer of Hunting Hills Subdivision) and the
property owners of Chaucer's Court have agreed to pay to the
County's General Fund the equivalent amount of the local share
needed for the State's matching allocation and will deposit these
funds with the Roanoke County Treasurer's Office within 30 days
upon receiving notification that the Commonwealth Transportation
Commission has approved State matching allocation for these two
projects.
4. That, Roanoke County has presently or will make
available from County General Funds the local share of the
drainage improvements on Givens Avenue upon receiving
notification by the Commonwealth Transportation Commission of the
approval of the State's matching allocation.
5. That, Roanoke County and the Virginia Department of
Transportation improve roads in Huntings Hills Subdivision, and
Chaucer's Court, and construct drainage improvements on and
adjacent to Givens Avenue, and that funds be allocated for the
local share of these projects and be available to the Virginia
Department of Transportation at the appropriate time.
6. That, the Virginia Department of Transportation and the
Commonwealth Transportation Commission is hereby requested
pursuant to Section 33.1-75.1 of the State Code, to make
available an equivalent matching fund allocation for the
improvements of roads in Hunting Hills Subdivision, Chaucer's
Court and Givens Avenue in the total amount of $142,500.
7. That the County Administrator of Roanoke County or his
designee be authorized to take such action and execute such
documents as may be necessary to accomplish these projects, upon
form as approved by the County Attorney.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
2
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Phillip Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
copy for Virginia Department of Transporation
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
3
P
ACTION NO. A -5989-12.d
ITEM NUMBER L — S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE: May 9,1989
SUBJECT: Acceptance of Roads into the Va. Department of
Transportation Secondary System
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following additions to the Secondary System have been
accepted by the Virginia Department of Transportation effective
April 20, 1989:
a.
0.24
miles
of
Quail Place
b.
0.12
miles
of
Meadewood Drive
C.
0.16
miles
of
Byers Road
d.
0.69
miles
of
Lakemont Drive
SUBMITTED BY:
Mary H. Allen
Deputy Clerk
APPROVED:
� 6 W
Elmer C. Hodge
County Administrator
------------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson/Harry No Yes Abs
Denied ( ) C. Nickens Garrett x
Received ( ) Johnson x
Referred McGraw Absent
To Nickens x
Robers x
cc: File
Phillip Henry, Director, Engineeri.ng
APR 27 1989
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RAY D. PETHTEL RICHMOND, 23219
COMMISSIONER April 20, 1989
Board of Supervisors
County of Roanoke
P. 0. Box 29800
Roanoke, VA 24018
MEMBERS OF THE BOARD:
Secondary System
Additions
Roanoke County
L- S
OSCAR K. MABRY
DEPUTY COMMISSIONER
Revenue Sharing
Project: 1888-080-266, N501
Project: 1900-080-267, N501
Project: 1800-080-268, N501
Project: 1446-080-269, N501
As requested in your resolutons dated July 12, 1988, September 27,
1988, and January 10, 1989, the following additions to the Secondary
System of Roanoke County are hereby approved, effective April 20, 1989.
ADDITIONS LENGTH
Route 1888 (Quail Place) - From 0.14 mile North Route 1913
to Route 1900. 0.24 Mi.
Route 1900 (Meadewood Drive) - From 0.05 mile Northeast
Route 1888 to 0.07 mile East Route 1888. 0.12 Mi.
Route 1800 (Byers Road) - From Route 1888 to 0.16 mile
Northwest Route 1888. 0.16 Mi.
Route 1446 (Lakemont Drive) - From Route 1443 to South
cul-de-sac. 0.69 Mi'.
Sincerely,
Oscar K. Mabry
Deputy Commissioner
TRANSPORTATION FOR THE 21 ST CENTURY
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA. ON TUESDAY, MAY 91 1989
RESOLUTION 5989-12.e SUPPORTING THE REQUEST
OF CRAIG COUNTY TO BECOME A MEMBER OF THE
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia as -follows:
WHEREAS, Chapter 10 of Title 37.1 of the Code of
Virginia (1950), as amended provides for the establishment of a
community services board to deliver mental health, mental
retardation, and substance abuse services; and
WHEREAS, the Cities of Roanoke and Salem and Counties
of Botetourt and Roanoke, with the intent of implementing
provisions of Chapter 10 of Title 37.1 of the Code of Virginia,
have joined together to establish Mental Health Services of the
Roanoke Valley; and
WHEREAS, the Board of Supervisors of Craig County,
Virginia has, at its meeting, passed a resolution requesting
membership in and representation on the Board of Directors of
Mental Health Services of the Roanoke Valley.
NOW, THEREFORE BE IT RESOLVED by the Board of
Supervisors of the County of Roanoke, in conjunction with the
Councils of the Cities of Roanoke and Salem and the Board of
Supervisors of the County of Botetourt, approves the request of
Craig County for membership in Mental Health Services of Roanoke
Valley; and
BE IT FURTHER RESOLVED that the Board of Directors of
Mental Health Services of the Roanoke Valley is instructed by the
4.
member jurisdiction to present for their ratification amended
By-laws, increasing the membership of the Board from fifteen to
sixteen with the additional member to be appointed by the Board
of Supervisors of Craig County.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
5/10/89
CC: File
Mental Health Services of the Roanoke Valley
Craig County Board of Supervisors
ACTION # A -5989-12.f
ITEM NUMBER /—&
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 1989
AGENDA ITEM: Acceptance of a sanitary sewer easement being
donated by K. Rae Martin and Sherry W. Martin on
Lot 27, Block 3, Section 2, Kingston Court
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
K. Rae Martin and Sherry W. Martin have agreed to donate to
the County an easement for the location and construction of a
sanitary sewer line. The easement is located in the Cave Spring
Magisterial District on Lot 27, Block 3, Section 2, Kingston
Court and is more particularly shown on the attached plat pre-
pared by Buford T. Lumsden and Associates,'P.C., Engineers and
Surveyors, dated December 13, 1988.
Pursuant to Ordinance 102787-4 adopted on October 27, 1987,
the Board authorized the County Administrator to accept donations
or dedications of noncontroversial real estate matters.
FISCAL IMPACTS:
None.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider this
acceptance by resolution under the consent agenda.
Respectfully submitted,
&4_4z 4.c�-
Sarah A. Rice
Assistant. County Attorney
i
------------------------------------------------------------------
ACTION VOTE
Approved ( Motion by: Bob L. ,Tnhnsnn/Harry No Yes Abs
Denied ( ) C Nickens Garrett x
Received ( ) Johnson x
Referred McGraw Absent
To Nickens x
Robers x
cc: File
Paul Mahoney, County Attorney
Cliff Craig, Director, Utilities
Phillip Henry, Director, Engineering
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