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HomeMy WebLinkAbout7/11/1989 - Adopted Board RecordsM ACTION NO. A-71189-1 ITEM NUMBER —3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Authorization to Sesquicentennial Funds COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Reappropriate Remaining During the Sesquicentennial celebration, two accounts were established for funding of the events, personnel and operating expenses. Most of the expenses have now been paid and the staff is requesting that the remaining funds be reappropriated. The Sesquicentennial Committee has $40,168 remaining in their account from their fund raising activities. They are to be commended for their success at raising these funds and for the outstanding events that were held during our Sesquicetennial celebration. Expenses yet to be paid include payment for a CPA to audit the financial records and sales tax for the history book. Members of the Sesquicentennial Committee have made several recommendations for allocation of these funds once they are turned over to the County: $3,828.44 to reimburse Roanoke County Schools for Deedie Kagey's replacement teacher $5,000.00 to provide additional compensation to Deedie Kagey for her research and writing ofthe Sesquicentennial History book $5,000.00 to establish a Roanoke County Archives to collect and store items of lasting historical value Remainina Funds after Davment of CPA and Book Sales Tax To provide seed money for special events sponsored by the Parks and Recreation Commission Staff also requests that the approximately $20,000 remaining in the County Sesquicentennial Account be used for activities similar to those held during the Sesquicentennial such as special events highlighting our All America City Award. These funds include operating and capital expenses and profits from the sale of the history book. A separate budget account will be established to reappropriate these funds. cc: V .4 ,-D-3 FISCAL IMPACT: Monies will be reappropriated as outlined above. Funds for these items are one-time expenses, and will not require ongoing funding. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize the reappropriation of the remaining Sesquicentennial funds as described above. SUBMITTED BY: fal3b&" Kathy avis Parks & Recreation Coordinator /"/� (9 c/ Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Steven Yes No Abs Denied ( ) A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x File Kathy Davis, Parks & Recreation Coordinator Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Anne Marie Fedder, Information Officer i ACTION # A-71189-2 ITEM NUMBER -Z - .6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Recommendation for Funding of Cultural Enrichment Organizations COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: On June 14, 1989, the Board of Supervisors approved the 1989-90 fiscal year budget which included $20,000 for the funding of cultural enrichment organizations. In addition to the $20,000, the County has applied for and received a Local Government Challenge Grant from the Commission for the Arts. The Commission will match, up to $5,000, monies given by independent town, city, and county governments to arts organizations in=t heir jurisdictions. The money, which does not - inclu3e-- s-�hnal arts budgets or arts programming by parks end recreation depattMents, may be granted either by a local arts commission/council or directly by the governing board. A local government that has not approved its budget appropriation by the grant deadline (March 1, 1989) may apply conditionally and confirm the application in July 1989. The total contribution to cultural organizations in fiscal year 1989-90 will therefore be $25,000. ALTERNATIVES AND IMPACTS: 1. The grant application was completed conditionally with the Administration's recommendation that the County allocate its cultural enrichment funding of $20,000 and the $5,000 challenge grant as follows: VCA Local Share Share Total Arts Council of Roanoke Valley $ 2,500 $ 2,500 $ 5,000 Center in the Square -0- 15,000 15,000 Roanoke Symphony 2,500 2,500 5,000 5,000 20,000 $25,000 w 0 This is the same allocation as in fiscal year 1988-89. 2. Do not accept the Commission for the Arts Challenge Grant and allocate the $20,000 local contribution as follows: Arts Council of Roanoke Valley $ 2,500 Center in the Square 15,000 Roanoke Symphony 2,500 20 000 3. Allocate the local contribution of $20,000 in a manner other than in Alternative 2. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the Commission for the Arts Challenge Grant of $5,000 and together with the $20,000 currently included in the 1989-90 fiscal year budget allocate the $25,000 as specified in Alternative 1. Respectfully submitted, Approved by, Reta R. Busher Elmer C. Hod e - Director of Management and Budget County Administrator ------------------------------------------------------------------ ACTION VOTE Approved (X) Motion by: Richard W.Robers/ No Yes Abs Denied ( ) Steven A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance ACTION NO. A-71189-3 ITEM NO. 77> " 4a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Authorization for County Administrator to execute an option agreement for 200 acres of real estate COUNTY ADMINISTRATOR'S COMMENTS: ➢J,�., �,tio ,�., 5 C9 BACKGROUND: SUMMARY OF INFORMATION: The County has received an offer to enter into an option agreement for a six month period of time to purchase approximately 200 acres, more or less, (Tax Map No. 52.00-1-3). The purchase price for this property is $75,000.00, and the option deposit is five percent (5%) or $3,750.00. The owner of the property is Mary E. Moore. -- This property is adjacent to the property proposed for the site of the Smith Gap solid waste disposal facility. Staff believes that this property could be utilized as a buffer for the proposed landfill site in this area, or for other appropriate uses. The option term is for six (6) months. Staff believes that this period of time should be sufficient to receive a response from the Division of Waste Management concerning the Part A application for a permit for a solid waste disposal facility in this area. If the permit is granted, then the County could exercise the option. If the permit is not granted, the County would forfeit the option deposit. If the Board determines to exercise the option, it would have to adopt an ordinance authorizing the acquisition of this real estate. ALTERNATIVES AND IMPACTS: The option deposit in the amount of $3,750.00 to be ap- propriated from Board contingency. 1. To authorize the County Administrator to execute the option agreement on behalf of the Board of Supervisors of Roanoke County, Virginia. 2. Do not authorize the County Administrator to execute the option agreement on behalf of the Board of Supervisors of Roanoke County, Virginia. STAFF RECOMMENDATION: It is recommended that the Board authorize the County Administrator to execute the option agreement with Mary E. Moore concerning the acquisition of approximately 200 acres, more or less, (Tax Map No. 52.00-1-3) in the amount of $75,000.00 for a six (6) month period of time with an option deposit in the amount of $3,750.00. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved (x) Motion by Harry C Nickens/ Garrett Denied ( ) LGarrett Johnson Received _( ) McGraw Referred Nickens to Robers cc: File Paul Mahoney, County Attorney Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance John Hubbard, Assistant County Administrator John Willey, Director, Real Estate Assessment Vot No Y s Abs X X X X AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 11, 1989 ORDINANCE 0-71189-4 AUTHORIZING PURCHASE OF A DRAINAGE EASEMENT AT 942 STARMOUNT AVENUE, ROANOKE COUNTY, VIRGINIA, AND THE EXPENDITURE OF FUNDS FOR CONSTRUCTION OF AN UNDERGROUND STORM DRAIN WHEREAS, a 10 -foot drainage was thought to have been conveyed by developers to Roanoke County across the eastern edge of Lot 1, Block 4, Section 2, of Deer Run Estates in 1979 or 1980 for purposes of providing storm water drainage from lots in Block 1, Section 1 of Deer Run Estates to an existing drainage easement along the southern edge of said Lot 1; and WHEREAS, no evidence of such easement can be found entered of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; and WHEREAS, the construction of a storm drain under Starmount _Avenue whish`terminates in an 18 -inch pipe opening upon said Lcit 1 results in the discharge of water and debris collected from numerous lots upon the property of this lot's owner; and WHEREAS, the owner of said lot has a legal claim for the taking of his property for public uses without just compensation and has presented a claim, through counsel, for damage to his property occasioned by such drainage where no public easement exists. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That --the County Administrator is hereby authorized to enter into a contract for the purchase of a 10 -foot wide drainage easement across Lot 1, Block 4, Section 2 of Deer Run Estates in an amount not to exceed Five Thousand Dollars ($5,000) which shall be paid out of the Board's contingency fund. 2. That the County Administrator is authorized to construct an underground storm sewer extending from Starmount Avenue to the existing drainage easement on the eastern edge of this lot through the easement to be acquired upon the review and recommendation of the County Engineer or his designee which shall be funded out of the existing drainage fund. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this easement and the construction of any storm sewer, all of which shall be approved as to form by the County Attorney. 4. An emergency being in force, this ordinance shall be in effect as of °Jul--- j, 1989. On motion. of ---Supervisor McGraw to approve first and second reading of ordinance, and change the effective date to 7-11-89, seconded by Supervisor Garrett, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supevisors cc: File Paul Mahoney, County Attorney Reta Busher, Director, Management & Budget Diane Hyatt Director, Finance Phillip Henry, Director, Engineering 2 Cliff Craig, Director, Utilities John Willey, Director, Real Estate Assessment AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JULY 11, 1989 ORDINANCE 0-71189-5 AUTHORIZING THE CONVEYANCE OF 26.742 ACRES OF REAL ESTATE (NORTH LAKES PROPERTY) TO THE ROANOKE COUNTY SCHOOL BOARD 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is being made available for other public uses by conveyance to the Roanoke County School Board. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on June 27, 1989; and a second reading was held on July 11, 1989, concerning the conveyance of 26.742 acres of real estate, more or less, identified as tax map parcel number 37.05-13. 3. That the conveyance of 26.742 acres of real estate, more or less, to the Roanoke County School Board for other public uses is hereby authorized and approved. 4. That the County Administrator is authorized to execute such documents and take such actions as may be necessary to accomplish the conveyance of this property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors SJ cc: File Paul Mahoney, County Attorney Bayes Wilson, Superintendent, Roanoke County Schools John Willey, Director, Real Estate Assessment Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 1989 ORDINANCE 0-71189-6 AUTHORIZING THE ACCEPTANCE AND ACQUISITION OF 6 ACRES OF REAL ESTATE (SOUTHVIEW) FROM THE ROANOKE COUNTY SCHOOL BOARD, AND FURTHER, AUTHORIZING THE CONVEYANCE OF 2.281 ACRES, BEING A PORTION THEREOF, TO THE COMMONWEALTH OF VIRGINIA BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading on this ordinance was held on June 27, 1989; and a second reading was held on July 11, 1989. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, a portion of the subject real estate is being 3nade a a-12ble to the Commonwealth of Virginia for othor public uses, namely, the State Forensics Laboratory. 3. That the acceptance and acquisition of six (6) acres of real estate from the Roanoke County School Board is hereby authorized. 4. That the conveyance of 2.281 acres or real estate, being a portion of that real estate conveyed to the County by the Roanoke County School Board, to the Commonwealth of Virginia for the purpose of constructing a forensics laboratory, is hereby authorized and approved. 5. That if the Commonwealth of Virginia ceases to utilize said property for a forensics laboratory, then said property shall revert to the County. Further, if the Commonwealth does not I r commence construction of a forensics laboratory facility on this property by June 30, 1993, then said property shall revert to the County. 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these transactions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supevisors cc Paul Mahoney, County Attorney Bayes Wilson, Superintendent, Roanoke County Schools John Willey, Director, Real Estate Assessment Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities Mike Kavanaugh, Sheriff Skip Burkart, Commonwealth Attorney 2 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 1989 RESOLUTION NO. 71189-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for July 11, 1989, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Confirmation of Committee Appointment to.-the--Board- of Zoning Appeals. - - - 2. Acceptance by the Va. Department of Transportation -= of Fox Ridge Road, Old Farm Road, and Peach Tree Circle into the Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTS: r Mary H. Allen, Clerk Roanoke County Board of Supervisors 7-13-89 CC: File Phillip Henry, Director of Engineering ACTION NO. A -71189-7.a ITEM NUMBER CJ L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Confirmation of Committee Appointments to the Board of Zoning Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the June 27, 1989 meeting and must now be confirmed. Board of Zoning Appeals Supervisor Robers has nominated James C. Harrison IV to a five year term representing the Cave Spring Magisterial District. The term will expire June 30, 1994. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: dam' 44A Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens, Lee Yes No Abs Denied ( ) Garrett Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File Board of Zoning Appeals File ACTION NO. A -71189-7.b ITEM NUMBER /�" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Acceptance of Old Farm Road and Peach Tree Circle into the Secondary System by the Virginia Department of Highways COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgment that the following roads has been accepted into the Secondary System by the Virginia Department of Transportation effective June 22 1989: - 0.32 miles of Old Farm Road (Route 1767) - 0.19 miles of Peach Tree Circle (Route 1768) - 0.28 miles of Fox Ridge Road (Route 1420) SUBMITTED BY-.-- APPROVED BY: m ,(�% Mary H. Allen Elmer C. Hodge Deputy Clerk County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry.0 Nickens/ Yes No Abs Denied ( ) Garrett Garrett x Received ( ) Johnson x Referred McGraw _x To: Nickens -x Robers x cc: File Phillip Henry, Director, Engineering AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY , VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JULY 11, 1989 RESOLUTION R-71189-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, -t-hat--the =Boa-rdof = =- Supervisors of Roanoke County, Virginia hereby - certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. - On motion of Supervisor Johnson, seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney I move to go into executive session within the provisions of the Virginia Freedom of Information Act as follows: (a) to discuss actual or probable litigation or other specific legal matters requiring the provision of legal advice by the County Attorney concerning Dixie Caverns Landfill in accordance with Section 2.1-344 A 7 of the Code of Virginia, 1950, as amended. (b) to discuss actual or probable litigation or other specific legal matters requiring the provision of legal advice by the County Attorney concerning the case of Haggerty, et al. v. Kavanaugh in accordance with Section 2.1-344 A 7 of the Code of Virginia, 1950, as amended. (c) to discuss a specific legal matter requiring the provision of legal advice by the County Attorney and briefings by staff members concerning—Conso-I--'idat%on—in accordance with Sections 2.1-344---A 7 and 15:1-.-94of - the Code of Virginia, 1950, as amended.