HomeMy WebLinkAbout9/12/1989 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 12, 1989
RESOLUTION 91289-1 OF APPRECIATION TO
BOB ARCHER FOR SUPPORT OF COMMUNITY
LIFE IN THE ROANOKE VALLEY
WHEREAS, Bob Archer has contributed to the economic well-
being of the entire Roanoke Valley, serving as the chairman of the
Governor's Small Business Advisory Board, a member of the Board of
Directors of Virginia Organized Industries for a Clean Environment,
a member of the Board of Directors of the Roanoke Valley Convention
and Visitor's Bureau, and a member of the Trade Center Task Force;
and
WHEREAS, Bob Archer has been supportive of various events
in Roanoke County, including the Sesquicentennial Celebration and
the All America City Celebration; and
WHEREAS, Bob Archer has been active in his own industry,
serving as a member of the Boards of Directors of the Virginia Wine
Distribution Association and the Virginia Beer Wholesale
Association.
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County
Board of Supervisors does hereby extend its appreciation to BOB
ARCHER for his continued support of all aspects of community life
in the Roanoke Valley.
On motion of Supervisor Garrett, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS:
None
A COPY TESTE:
Tom• ��
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Tim Gubala, Director, Economic Development
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 12, 1989
RESOLUTION 91289-2 OF APPRECIATION
TO TANGLEWOOD MALL AND THE
PARAMOUNT GROUP
WHEREAS, Tanglewood Mall has provided facilities,
financial support, resources and expertise for County -wide
activities, such as the Sesquicentennial Gala and the all America
City Celebration; and
WHEREAS, the management and staff of Tanglewood Mall,
with their contributions of time, imagination and skill, have been
an integral part of the success of these celebrations; and
WHEREAS, the generosity and community spirit of
Tanglewood, its staff and its parent group, the Paramount
Corporation, is an outstanding example of corporate citizenship.
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County
Board of Supervisors, on behalf of itself, the County Staff and the
Citizens of the County, does hereby extend its appreciation and
gratitude to the management and staff of Tanglewood Mall for the
assistance and contributions they have given to Roanoke county; and
FURTHER, the Roanoke County Board of Supervisors wishes
to recognize the specific contribution of Tanglewood Mall in the
success of the All America City Celebration held August 25 - 27,
OVS. M
On motion of Supervisor Johnson, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
f WGI*]! mq**q*
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
ACTION # A-91289-3
ITEM NUMBER --�) _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM:
Report on Operations for the Year Ended June 30,
1989
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The County staff would like to present the preliminary
results of operations for the year ended June 30, 1989. Peat
Marwick, Main & Co. is in the process of conducting the final
phase of their audit procedures which should be completed in
November 1989. County staff does not anticipate any material
adjustments as a result of this audit.
SUMMARY OF INFORMATION:
As a result of operations for the year ended June 30, 1989,
the County generated additional funds of approximately $2,026,000.
This surplus can be attributed to revenues collected in excess of
the amount budgeted. The majority of these revenues were in the
area of real estate taxes ($920,000 in excess of budget) and
personal property taxes ($1,592,000 in excess of budget).
Actual expenditures equalled the amount that was budgeted
for expenditures. This reflects our efforts to stay within the
allocated budgets but also is indicative of the fact that County
departments are operating on an extremely tight budget margin.
When added to our existing fund balance of $2,012,318 this
additional amount of $2,026,000 will bring our new undesignated
fund balance to $4,038,318, which is 6.93% of the general fund.
This is an excellent position for the County at this time. On
February 14, 1989 the Board adopted a formal Financial
Improvement Plan which included a commitment to increase the fund
balance 1% per year until it reached the level of 8% of general
fund expenditures. The additional $2,026,000 generated from
1988-89 operations puts us ahead of our goal for this year, and
well along the way to our final goal.
In line with the County's proposed Financial Improvement
Plan, this enhancement to our fund balance will reduce our need
for short term borrowing. We should be able to reduce the amount
of money that is needed in short term borrowing over the February
through June time period and we will be able to eliminate
entirely the borrowing for the October through December time
period.
STAFF RECOMMENDATION:
Staff recommends the Boards concurrence in adding $2,026,000
from the 1988-89 operations to the existing fund balance in
concurrence with our financial improvement goals.
Respectfully submitted,
Diane D. Hyatt
Director of Finance
Approved
Denied
Received
Referred
To
Approved by,
yz� lc-c),r-
'E-1mer
C. Hodge
County Administrator
ACTION
(x) Motion by: Harry C. Nickens/
( ) RichafdW. Robers to apprZVe---
startrecommen a ion
cc: File
Diane Hyatt,
Reta Busher,
VOTE
No Yes Abs
Garrett x
Johnson
McGraw �-
Nickens
Robers
Director, Finance
Director, Management & Budget
Assistant County Administrators
County of Roanoke, Virginia
Results of Operations
General Fund
For the Year Ended June 30, 1989
Revenues
Real Estate Taxes
Personal Property Taxes
Sales tax
Meals tax
All other revenue
Total revenues
Expenditures (including
estimated rollovers)
Use of Fund Balance and change
in Reserves
Previously reserved as beginning
balance for 1989-90 budget
Budget Actual Variance
$ 25,780,000 $ 26,700,000 $ 920,000
10,200,000
11,792,000
1,592,000
4,390,000
4,141,000
(249,000)
1,500,000
1,475,000
(25,000)
16,337,000
16,475,000
138,000
58,207,000
60,583,000
2,376,000
(60,177,000) (60,177,000)
on
1,970,000 2,145,000 175,000
-0- 2,551,000
(525,000)
S 2,026.000
IMPACT ON UNDESIGNATED FUND BALANCE
2,551,000
Fund Balance on September 12, 1989 Report $ 2,012,318
Addition from 1988-89 Operations (per above) 2,026,000
New Fund Balance at September 12, 1989 $ 4,038.318
COUNTY OF ROANOKE, VIRGINIA
UNDESIGNATED FUND BALANCES
Undesignated Fund Balance at June 30, 1986 51,584,637 3.16%
Undesignated Fund Balance at June 30, 1987 52,063,493 3.87%
Undesignated Fund Balance at June 30, 1988 531037,141 5.32%
Undesignated Fund Balance at June 30, 1989 $4,038,318 6.93%
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, SEPTEMBER 12, 1989
RESOLUTION 91289-4 INITIATING AMENDMENTS TO THE
COMPREHENSIVE PLAN AND TO THE CLASSIFICATIONS OF CERTAIN
REAL ESTATE
WHEREAS, the Economic Development Action Plan for FY 89-90 for
Roanoke County recommends that the Comprehensive Plan be amended
to designate approximately 650 acres of real estate as Principal
Industrial; and,
WHEREAS, said Plan further recommends that approximately 560
acres of real estate be rezoned to the zoning classification of
M-1 Industrial; and,
WHEREAS, Section 15.1-491(g) authorizes the initiation of such
an amendment by resolution of the governing body.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA:
1. That public necessity, convenience, general welfare and
good zoning practice require that the Board adopt a resolution
initiating an amendment to the Comprehensive Plan and to the zoning
classifications of certain real estate in order to implement the
recommendations of the Economic Development Action Plan for FY 89-
90.
2. That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary
to initiate these amendments.
On motion of Supervisor Johnson to adopt resolution and
approve action plan, seconded by Supervisor Nickens, and carried
by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Tim Gubala, Director, Economic Development
Paul Mahoney, County Attorney
John Willey, Director, Real Estate Assessment
Terry Harrington, Director, Planning
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
ACTION # A-91289-5
ITEM NUMBER !�-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Stormwater Management Planning
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the August 22, 1989 meeting of the Board of supervisors,
Mr. Johnson requested the County Administrator to prepare a brief
report addressing stormwater management and ways the County can
supplement or expand the current program. His request was based
on the record number of drainage related problems in the County
during the past year and the difficulty in addressing the situation
on a case-by-case basis.
There have been several recent developments with respect to
drainage and flooding in the County. The Board of Supervisors
initiated an annual drainage program in 1987 which provides
maintenance of drainage easements. The program inventories problem
areas and establishes priorities for an annual work plan.
The Corps of Engineers did several tributary studies for the
Roanoke Valley which provided limited solutions to specific problem
areas, but did give valuable information on the magnitude of the
solutions.
Additionally, a revision to the drainage ordinances will come
to the Board in October. This revision will require control of
stormwater from new developments and will help provide better
protection against downstream damage.
Although progress has been made, other methods of addressing
stormwater management throughout the County are necessary.
STAFF RECOMMENDATION:
In an effort to properly address the stormwater issues, the
staff recommends the following:
1. Continue the current drainage Maintenance Program which
has been successful in addressing some problems.
2. Propose to the Town of Vinton and the Cities of Salem and
Roanoke the development of a regional stormwater
management program which will be the basis for a bond
issue. The drainage problems in the Roanoke Valley are
not contained within any one municipality and must be
addressed on a regional basis.
3. Adopt the proposed drainage ordinance that will be
brought to the Board in October 1989.
Approved
Denied
Received
Referred
to
APPROVED:
��6 &
Elmer C. Hodg
County Administrator
ACTION
( x) Motion by: Bob L. Johnson/
( ) Steven A. McGraw to a2prove
( ) staff recommendation
VOTE
Garrett
Johnson
McGraw
Nickens
Robers
cc: File
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
John Hubbard, Assistant County Administrator
No
Yes Abs
x
A-91289-6
ACTION NUMBER 4
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Authorization to Provide Employee Dental Insurance
Program
COUNTY ADMINISTRATOR'S COMMENTS: ,z�u ul/2
BACKBROUND:
The County staff annually reviews employee health insurance
coverage and makes recommendations to the Board of Supervisors on
the level of benefits and premium amounts paid for employees in
the County. The addition of an employee dental insurance program
has been considered by County staff; however, funding for this
program has not been possible in the past. A dental insurance
program has also been recommended by County employees, and staff
now requests permission to implement dental coverage effective
January 1, 1990.
SUMMARY OF INFORMATION:
The addition of employee dental insurance coverage is proposed
for regular full-time County employees, including employees in
the Department of Social Services, and regular full-time School
Board employees. We would anticipate offering diagnostic and
preventative services and basic dental services, such as
fillings, under this program.
We are requesting a dental insurance program for County employees
and school employees in an effort to standardize benefit levels
between the two groups. The plan will be implemented and funded
by County administration with rates based on the experience of
each group. The cost of providing dental insurance for full-time
regular County and Social Services employees would be
approximately $61,400 annually. The cost of providing these
benefits for regular full-time School Board employees would be
approximately $138,600 annually, with a total cost for providing
dental insurance for all County, Social Services, and School
Board employees of approximately $200,000 annually. It is
recommended that the County provide funding for 90 percent of the
employee's premium, with the employee providing funding for
family coverage.
�-y
FISCAL IMPACT:
Funding will be determined after proposals are received and a
report will be made to the Board of Supervisors on recommended
funding for dental insurance coverage for six months of the
fiscal year beginning January 1, 1990.
RECOMMENDATIONS:
It is recommended that employee dental insurance coverage be
provided for regular full-time County employees, including
employees in the Department of Social Services, and regular
full-time School Board employees, and that the County
Administrator and staff be authorized to obtain proposals for
coverage effective January 1, 1990.
SUBMITTED BY:
APPROVED:
D. K. Cook Elmer C. Hodge
Director of Human Resources County Administrator
ACTION
Approved (x) Motion By: Steven A. McGraw/
Denied ( ) Bob L. Johnson to approve going
Received ( ) forward with proposals and bring
Referred back to board for approval of
To plan
cc: File
D. K. Cook, Director, Human Resources
Diane Hyatt, Director, Finance
VOTE
No Yes Abs
Garrett x
Johnson x
McGraw x
Nickens x
Robers x
ACTION # A-91289-7
ITEM NUMBER -D —S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Solid Waste Grant
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: d
Solid Waste staff applied for a $20,000 matching grant from
the Department of Mines, Minerals, and Energy. Funds will purchase
recycle bins for citizens in blest County who presently provide
their own containers. (Bag, Bundle, and Box Program, Outline
Attachment #1) Containers will also be purchased for residential
collection of used oil. Statistics will show the affect of
container provision on citizen participation and gauge the amount
of used oil and batteries collected on a residential route.
(Attachment #2)
SUMMARY OF INFORMATION:
July 10 - Staff submitted application
August 18 - Grant approved by state (Attachment #3)
August 25 - Staff review and Administrator's
acceptance of contract conditions
September 3 - State verification of contract agreement
(Attachment #4)
September 12 - Request for Board approval
Note: Matching funds are justified with '89/90 budgeted
operational funds, i.e. personnel, vehicle maintenance,
fuel, community education.
ALTERNATIVES:
Accept and appropriate grant agreement to expand recycle program
within existing limitations.
STAFF RECOMMENDATION:
Accept and appropriate grant agreement.
ED BY: APPROVED:
Gardner W.'Smith, Director Elmer C. Hodge
Department of General Services County Administrator
Approved
Denied
Received
Referred
to
ACTION
"-D-5
VOTE
( Motion by: Steven A,MaGraw/ No
( ) Harry C Nickens Garrett _
( ) _Johnson —
McGraw
Nickens
Robers
cc: File
Gardner Smith, Director, General Services
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
Yes Abs
x
x
x ---
x
A-91289-8
ACTION NUMBER # /w
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM:
Roanoke County Employee Handbook Amendment -
Annual Leave
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Board of Supervisors approved the Roanoke County Employee
Handbook which was effective January 1, 1989. As approved, the
Handbook may be amended to incorporate changes in County policy.
The section on Annual Leave was not changed when the Handbook was
amended in January, 1989, although revisions were suggested by
County employees and Employee Advisory Committee members for
employees with twenty years or more service.
As indicated in the attached survey of area municipalities and
the State of Virginia, the majority of those surveyed provide
additional annual leave benefits after twenty years or more
service. A recommendation from the Employee Advisory Committee
is also attached.
FISCAL IMPACT:
No additional appropriation of funds is required for the fiscal
year 1989-90.
RECOMMENDATIONS:
It is recommended that the Board of Supervisors approve the
attached amendment to the Roanoke County Employee Handbook which
will provide twenty-one days of annual leave for employees with
twenty or more years of service.
SUBMITTED BY:
D. K. Cook
Director of Human Resources
APPROVED:
4� 4
Elmer C. Hodg
County Administrator
Approved ( X)
Denied ( )
Received ( )
Referred
To
ACTION
Motion by: Harry C. Nickens/
Steven A. McGraw
cc: File
D. K. Cook, Director, Human Resources
Assistant County Administrators
►ile-y"D
No Yes Abs
Garrett x
Johnson x
McGraw x
Nickens x
Robers x
AMENDMENT TO ROANOKE COUNTY EMPLOYEE HANDBOOK
CHAPTER IX, SECTION A
To amend Chapter IX "Leaves of Absence", Section A, "Annual
Leave".
A. Annual Leave
1. Gaining Credits
Annual leave
is
based on
number of years
of continuous
service,
and is
applied
biweekly to
the employee's
record.*
Leave
is applied
according to the table below:
Number of
Years
Annual
Biweekly
of Service
Accumulation
Accumulation*
Less than
5
12 days
4 hours
More than
5 but
less
than 10
15 days
5 hours
More than
10 but
less
than 20
18 days
6 hours
More than
20
21 days
7 hours
*Note: Leave credits are only applied biweekly 24 times
per year. Leave credits are not applied two times per
year when there is a third payday during a month.
ANNUAL LEAVE
VACATION DAYS EARNED ANNUALLY
*15 days after 6-10 Yrs
**20 days after 11-15 Yrs
***25 days after 16+ Yrs
****24 days after 30 Yrs
1 Yr.
5 Yrs.
10 Yrs.
15 Yrs.
20 Yrs.
25 Yrs.
Lynchburg
12
15
18
21
24
24
Roanoke City****
12
15
18
18
21
21
Roanoke County
12
15
18
18
18
18
Salem
10
10*
15**
20
25***
25
Vinton
12
15
18
18
18
18
State of VA
12
15
18
18
21
21
Average
11.7
14.2
17.5
18.8
21.2
21.2
*15 days after 6-10 Yrs
**20 days after 11-15 Yrs
***25 days after 16+ Yrs
****24 days after 30 Yrs
TO:
FROM:
M E M 0 R A N D U,M
Department of H a ,RIV.4ources
Lee Linkoug"phairman/,� Employee Advisory Committee
DATE: March 1, 1989
SUBJECT: Annual Leave
At the February 14, 1989 Employee Advisory Committee meeting, a
motion was made to recommend to the County Administration that
employees with twenty (20) years continuous service be given
twenty-one (21) annual leave days per year. Presently, employees
with ten (10) years or more of continuous service receive
eighteen (18) annual leave days per year.
I respectfully request that this recommendation be submitted to
the County Administration for consideration and approval.
Thank you.
/1.0
ACTION # A-91289-9
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Expansion of Campbell Hills Water System
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
Roanoke County acquired the Campbell Hills Water System from
Thomas Brothers, Inc. on December 29, 1978. The Contract effecting
the transfer requires Roanoke County to pay 50% of the costs of any
additional wells, lines, pumps, reservoirs and other related
materials which would be constructed to serve 104 connections in
all sections of Campbell Hills.
SUMMARY OF INFORMATION:
Thomas Brothers has made preliminary application for the
development of Section II of Campbell Hills consisting of 12 lots.
They will provide public sewer service by constructing the
previously approved sewer collection system and pump station with
treatment at the Montgomery County Sewage Treatment Plant. _ They
have proposed to expand the existing water system to serve the 12
lots in Section II. The existing system does not have adequate
capacity to supply the required fire flow to Section II unless a
new reservoir is constructed. Thomas Brothers has requested that
the storage reservoir not be required as a part of the 12 lot
Section II development. They propose to construct the new reservoir
as part of the next section.
ALTERNATIVES AND IMPACTS:
1. Waive the requirement for additional storage under the
provisions of Section 20.1-5(b) of the Water Ordinance.
This alternative would provide the same water service to Section
II as is provided for the existing Campbell Hills Subdivision.
This alternative would also provide a feasible project by which
public sewer will be extended into this area of the County.
2. Require the Section II Water System to be constructed in
full compliance with the Water Standards.
This alternative would require the developer to construct an
additional 68,400 gallon storage reservoir adjacent to the existing
21,600 gallon reservoir. This additional storage would not provide
adequate pressure for gravity fire flow to Section II but would
meet the ISO requirements. The additional cost of this alternative
would be $60,000 which would be shared equally between the
developer and the County.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve
alternative one with the condition that full storage facilities be
installed as part of or prior to any subsequent development of this
subdivision under the conditions of the purchase agreement.
SUBMITTED BY:
APPROVED:
A'4- /1111411 /,C;o C-�2
Cliffo C aig, P.E Elmer C. Hodge
Utility Director County Administrator
Approved (x)
Denied ( )
Received ( )
Referred
to
ACTION VOTE
Motion by: Steven A. M GrawJ No
Richard W. Robers to approve Garrett _
Alternative *1 Johnson _
McGraw _
Nickens _
Robers
cc: File
Cliff Craig, Director, Utilities
Phillip Henry, Director, Engineering
John Hubbard, Assistant County Administrator
Yes Abs
_x_
X
_ x_
X
X
ACTION # A-91289-10
ITEM NUMBER g
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
SUBJECT: Funding Request - Hollins Fire and Rescue Department
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Several months ago Captain Larry Wirt of the Hollins Fire and Rescue Department
approached the County with a grant request.
Captain Wirt proposed that Roanoke County provide his unit with a $50,000 grant that
would be used toward the purchase of a $200,000 heavy -squad truck. The organization has
received funding commitments from several businesses and will raise the additional funding
required thru community and other business solicitations.
A heavy -squad truck is a specialized piece of equipment carrying many different types
of rescue equipment. It is designed to handle mass casualty incidents, such as air, rail and bus
accidents, structure collapses, and entrapments.
Staff has reviewed this request and views this as a good project for the County, from
both a financial and service level stand point. Staff fells that other volunteer units should be
encouraged to consider using this approach for major purchases in the future. Requests will
be evaluated utilizing guidelines currently being established by the Fire and Rescue Department
Personnel and Equipment Committee. The decision for Roanoke County's participation should
be based upon a favorable recommendation by this committee.
N
Hollins will pay one-half of the total cost upon delivery of the vehicle and will pay the
balance over the following five years. Captain Larry Wirt has requested that Roanoke County
provide one-half of the requested amount of $50,000 which will be $25,000 now and $5,000 per
year over the following five years.
ALTERNATIVES AND IMPACTS:
1. Provide funding from the capital reserve fund in the amount of $25,000 now
and provide $5,000 per year over the following five years total amount not to
exceed $50,000. This financial arrangement represents a one -forth cost
participation by Roanoke County with payments being matched on a one -forth
to three-fourths basis.
2. Do not participate.
STAFF RECOMMENDATION:
Staff is in the process of clarifying a policy and funding formula for future requests
and would recommend Alternative 1.
Respectfully submitted,
c.
o as Fuqua
of of Fire & scue Department
Approved
Denied ( )
Received ( )
Referred
To
ACTION
Motion by: Steven A. McGraw/
Bob L. Johnson to approve
ma c ing un s
cc: File
Thomas C. Fuqua, Chief,
Diane Hyatt, Director,
Reta Busher, Director,
Approved by,
Elmer C. Hodge
County Administrator
Fire & Rescue
Finance
Management & Budget
VOTE
No Yes Abs
Garrett
— _X _
Johnson
X
McGraw
_ _
X
Nickens
_ _
73r
Robers
Fire & Rescue
Finance
Management & Budget
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COU[V'PY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
CST TUESDAY, SEPTEMBER 12, 1989
AN ORDINANCE 91289-11 AUTHORIZING THE ISSUANCE OF
$1,115,000 GENERAL OBLIGATION
SCHOOL BONDS, SERIES 1989,
OF THE COUN'T'Y OF ROANOKE, VIRGINIA
TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY,
AND SETTING FORTH THE FORM AND DETAILS THEREOF
The Board of Supervisors of the County of Roanoke, Virginia ("County")
has determined that it is necessary and expedient to borrow $1,115,000 and to
issue its general obligation bonds therefor ("Bonds") to finance certain
capital projects for school purposes.
The County has held a public hearing on the issuance of the Bonds in
accordance with the requirements of Section 15.1-171.1 of the Code of Virginia
of 1950, as amended ("Virginia Code").
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF ROANOKE, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The Board of Supervisors
hereby determines that it is advisable to contract a debt and to issue and
sell the Bonds in the amount of $1,115,000 for the purpose of financing
certain capital projects for school purposes. The issuance and sale of the
Bonds upon terms established pursuant to this Ordinance is authorized.
2. Sale of Bonds. It is determined to be in the best interest of the
County and the Commonwealth of Virginia to accept the offer of the Virginia
Public School Authority ("VPSA") to purchase the Bonds at par, upon the terms
established pursuant to this Ordinance. The appropriate officers of the
County are hereby authorized and directed to enter into a bond sale agreement
with the VPSA providing for the sale of the Bonds to the VPSA ("Bond Sale
Agreement").
3. Details of the Bonds. The Bonds shall be issuable in fully
registered form in denominations of $5,000 and whole multiples thereof; shall
be dated the date of issuance and delivery of the Bonds; shall be designated
"County of Roanoke General Obligation School Bonds, Series 1989", and shall
bear interest payable semi-annually on June 15 and December 15, beginning June
15, 1990, at the rates established in accordance with paragraph 4 of this
Ordinance, and shall mature on December 15 in the years and amounts set forth
in the Bond Sale Agreement.
So long as the VPSA is the registered owner of the Bonds, the Bonds shall
be in the form of a single, temporary typewritten bond substantially in the
form attached as Exhibit A. On 20 days' written notice from the VPSA, the
County shall deliver, at its expense, Bonds in marketable form in
denominations of $5,000 or any integral multiple, as requested by the VPSA, in
exchange for the temporary typewritten Bond.
4. Interest Rates. The County Administrator is hereby authorized and
directed to accept the maturities and the interest rate or rates on the Bonds
established by VPSA, provided that such interest rate or rates shall be such
that the true interest cost of the Bonds to the County shall not exceed 9% per
annum. As required by Section 15.1-186(a) of the Virginia Code, the estimated
interest rate on the Bonds is 7.0% and the estimated interest charges required
to retire the Bonds is $1,014,650.
5. Payment; Paying Agent and Registrar. For so long as the VPSA is the
registered owner of the Bonds the following provisions shall apply:
(a) all payments of principal of, premium, if any, and interest on the
Bonds shall be made in immediately available funds to VPSA at or before 11:00
a.m. on the applicable June 15, December 15, or redemption date, or if such
date is not a business day for Virginia banks or for the Commonwealth of
Virginia, then at or before 11:00 a.m. on the business day preceding such
payment date;
(b) all overdue payments of principal or interest shall bear interest at
the applicable interest rate on the Bonds; and
(c) Crestar Bank, Richmond, Virginia is designated as Bond Registrar and
Paying Agent for the Bonds.
6. Redemption. The Bonds are subject to optional redemption upon the
terms and at the redemption prices set forth in the form of Bond attached as
Exhibit A. So long as the Bonds are held by VPSA, the Bonds shall not be
subject to redemption prior to maturity without the prior written consent of
the VPSA.
7. Execution of the Bonds. The Chairman and the Clerk of the Board of
Supervisors are authorized and directed to execute appropriate negotiable
Bonds in the aggregate principal amount of $1,115,000 and to affix the seal of
the County thereto. The manner of execution and affixation of the seal may be
by facsimile, provided, however, that if the signatures of the Chairman and
the Clerk are both by facsimile, the Bonds shall not be valid until signed at
the foot thereof by the manual signature of the Bond Registrar.
8. Pledge of Full Faith and Credit. The full faith and credit of the
County are hereby irrevocably pledged for the payment of principal of,
premium, if any, and interest on the Bonds as the same become due and payable.
There shall be levied and collected annually on all locally taxable property
in the County an ad valorem tax sufficient to pay such principle, premium, if
any, and interest as the same respectively become due and payable unless other
funds are lawfully available and appropriated for the timely payment thereof.
9. School Board Approval. The Clerk of the Board of Supervisors is
hereby authorized and directed to cause a certified copy of this Ordinance to
be presented to the School Board of the County. The Bonds hereby authorized
shall not be issued by the Board of Supervisors until the School Board of the
County shall have adopted an appropriate resolution consenting to the issuance
of the Bonds.
2
10. Non-Arbitrage Certificate and Tax Covenants. The appropriate
officers and agents of the County are hereby authorized and directed to
execute a Non-Arbitrage Certificate and Tax Covenants setting forth the
expected use and investment of the proceeds of the Bonds and containing such
covenants as may be necessary in order to show ccmpliance with the provisions
of Section 148 of the Internal Revenue Code of 1986, as amended, and
applicable regulations relating to "arbitrage bonds." The Board of
Supervisors of the County covenants on behalf of the County that the proceeds
from the issuance and sale of the Bonds will be invested and expended as set
forth in such Nan-Arbitrage Certificate and Tax Covenants and that the County
shall caoply with the other covenants and representations contained therein.
11. Proceeds Agreement. The appropriate officers of the County are
hereby authorized and directed to execute and deliver a Proceeds Agreement
with respect to the deposit and investment of proceeds of the Bonds among the
County, the other participants in the VPSA bond sale, the VPSA, Public
Financial Management, Inc., as investment manager and Central Fidelity Bank,
as depository.
12. Filing of Ordinance and Publication of Notice. The appropriate
officers or agents of the County are hereby authorized and directed to cause a
certified copy of this Ordinance to be filed with the Circuit Court of the
County and within ten days thereafter to cause to be published once in a
newspaper having general circulation in the County a notice setting forth (1)
in brief and general terms the purposes for which the Bonds are to be issued
and (2) the amount of such Bonds.
13. Further Actions. Each member of the Board of Supervisors and all
other officers, employees and agents of the County are hereby authorized to
take such action as they or any one of them may consider necessary or
desirable in connection with the issuance and sale of the Bonds and any such
action previously taken is hereby ratified and confirmed.
14. Effective Date. The Board of Supervisors, in accordance with
Section 18.04 of the County's Charter dispenses with the requirement of two
readings of this Ordinance. This Ordinance shall be an emergency measure and
shall take effect immediately.
On motion of Supervisor Nickens to approve ordinance and dispense with
the second reading, seconded by Supervisor Johnson, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
The undersigned Clerk of the Board of Supervisors of the County of
Roanoke, Virginia, hereby certifies that the foregoing constitutes a true and
correct extract frau the minutes of a meeting of the Board of Supervisors held
on September 12, 1989 and of the whole thereof so far as applicable to the
matters referred to in such extract.
WITNESS MY HAND and seal of the Board of Supervisors of the County of
Roanoke, this 12th day of September, 1989.
3
-5v.
Clerk, Board of Supervisors
of the County of Roanoke
CC: File
Bond Counsel
Circuit Court Judge
School Board Clerk
County Treasurer
Don Myers, Assistant County Administration
Diane Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, SEPTEMBER 12, 1989
ORDINANCE 91289-12 ACCEPTING AN OFFER FOR AND
AUTHORIZING THE SALE OF .47 ACRE, MORE OR
LESS, IN THE SOUTHWEST INDUSTRIAL PARK
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property has been declared
to be surplus and is being made available for other public uses,
i.e. economic development; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading was held on August 22,
1989; and a second reading was held on September 12, 1989, concern-
ing the sale and disposition of .47 acre, more or less, in the
Southwest Industrial Park; and
3. That offers having been received for said property, the
offer of Timothy J. Thielecke to purchase .47 acre, more or less,
for $11,750 is hereby accepted and all other offers are rejected;
and
4. That all proceeds from the sale of this real estate are
to be allocated to the capital reserves of the County; and
5. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County
as are necessary to accomplish the conveyance of said property, all
of which shall be upon form approved by the County Attorney.
On motion of Supervisor Nickens, seconded by Supervisor
Johnson, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Tim Gubala, Director, Economic Development
Paul Mahoney, County Attorney
John Willey, Director, Real Estate Assessment
Diane Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, SEPTEMBER 12, 1989
ORDINANCE 91289-13 ACCEPTING AN OFFER FOR AND
AUTHORIZING THE SALE OF 5.039 ACRES, MORE OR
LESS, IN THE SOUTHWEST INDUSTRIAL PARK
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property has been declared
to be surplus and is being made available for other public uses,
i.e. economic development; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading was held on August 22,
1989; and a second reading was held on September 12, 1989, concern-
ing the sale and disposition of 5.039 acres, more or less, in the
Southwest Industrial Park; and
3. That offers having been received for said property, the
offer of Gorman Howell and Sidney Maupin Jr. to purchase 5.039
acres, more or less, for $144,872 is hereby accepted and all other
offers are rejected; and
4. That all proceeds from the sale of this real estate are
to be allocated to the capital reserves of the County. The
expenditure of a portion of these proceeds for road and utility
improvements to Southwest Industrial Park is hereby authorized; and
5. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County
as are necessary to accomplish the conveyance of said property, all
of which shall be upon form approved by the County Attorney.
On motion of Supervisor Johnson, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Tim Gubala, Director, Economic Development
Paul Mahoney, County Attorney
John Willey, Director, Real Estate Assessment
Diane Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, SEPTEMBER 12, 1989
ORDINANCE 91289-14 AMENDING AND REENACTING
ORDINANCE 62486-146, "SEWER USE STANDARDS" OF
THE ROANOKE COUNTY CODE, BY AMENDING AND
REENACTING CERTAIN EXISTING PROVISIONS AND
ENACTING NEW PROVISIONS TO IMPROVE AND
INCREASE PROTECTIVE PROGRAMS
WHEREAS, the City of Roanoke owns and operates the Roanoke
Regional Treatment Plant; and
WHEREAS, Roanoke County is a user of the Roanoke Regional
Treatment Plant and is required to establish and enforce a
pretreatment program as required by the United States Environmental
Protection Agency; and
WHEREAS, the 1972 Sewage Treatment Agreement between Roanoke
City and Roanoke County requires the County to adopt such
ordinances and regulations to conform to those of the City as
required by EPA; and
WHEREAS, Chapter 18 of the recently recodified Roanoke County
Code (1985) incorporates the provisions of Chapter 16 of the 1971
Roanoke County Code; and
WHEREAS, this ordinance amends Ordinance 62486-146 adopted on
June 24, 1986, in order to meet the requirements of the State Water
Control Board, the EPA, and the aforesaid agreement; and
WHEREAS, the first reading of this ordinance was held on
August 22, 1989; the second reading of this ordinance was held on
September 12, 1989.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1
1. That Article III. Chapter 16 of the Roanoke County Code
of 1971 (Chapter 18 of the Roanoke County Code of 1985) be, and
hereby is, amended and reenacted to read and provide as follows:
Chapter 16.
Article III. Sewer Use Standards
Sec. 16-44. Definitions.
For the purpose of this article, the words and phrases set out
in this section shall have the following meanings:
Discharge - Any introduction of substances into the sanitary
sewer.
Industrial user - Any gevernmental user of publicly owned
treatment works identified in the Standard Industrial
Classification Manual, 1972 1987, Office of Management and Budget,
as amended and supplemented, under divisions A, B, D, E, and I,
including governmental facilities that discharge wastewater to the
plant.
Interference - A discharge which, alone or in conjunction with
a discharge or discharges from other sources (1) inhibits or
disrupts the plant, its treatment processes or operations, or its
sludge processes, use or disposal; or (2) causes a violation of the
plant's VPDES permit.
National categorical pretreatment standard or pretreatment
standard means any regulations containing pollutant discharge
limits promulgated by the EPA in accordance with Sections 307(b)
and (c) of the Act (33 U.S.C. 134' 1317) and 40 C.F.R. Subchapter
N (Parts 401-471) as amended, which applies to a specific category
of industrial users.
Pass through - A discharge which exits the plant into water
of the United States in quantities which may cause a violation of
the plant's VPDES permit.
Sec. 16-45. General Requirements.
(a) All discharges into public sewers shall conform to
requirements of this article; however, the federal categorical
pretreatment standards or any standards imposed by the state water
control board or its successor in authority are hereby incorporated
by reference where applicable and where such standards are highe
E
more stringent than those set forth in this article.
JU A person discharging in violation of the provisions of
this article. within thirty (30) days of the date of such
discharge, shall sample analyze and submit the data to the
approving authority unless the approving authority elects to
perform such sampling.
Sec. 16-52. Discharge of substances capable of imairing, etc.
facilities.
Lq)_ No person shall discharge into the public sewers
pollutants which cause interference or pass through
JbI No person shall discharge into the public sewers
pollutants with a high flow rate or concentration of conventional
pollutants as to interfere with the plant.
Sec. 16-53. Right to require pretreatment and control of, or to
reject discharges.
.J No person shall utilize dilution as a means of treatment
Sec. 16-56. Measurement, sampling, etc., and report of discharges.
(b) Unless otherwise provided, each measurement, test,
sampling, or analysis required to be made hereunder shall be made
in accordance with thelatest edition —e€—"Standard Tetheds- er
Examinatien of WAter and Wastewater," published jeintly by the
Ameriean Pub3 a Health wee _t :.._ , the--Ameriean Water Wei�i�
Assee-iat-ren-and the Water Pellutien eentrej Federatien.- 40 C.F.R.
Part 136, as amended
(e) Samples shall be taken every hour, properly refrigerated
and composited in proportion to the flow for a representative
twenty-four (24) hour sample. For oil and grease pH phenols
cyanide, volatile toxic organic and other appropriate pollutants
property grab sampling shall be performed. Such sampling shall be
repeated on as many days as necessary to insure representative
quantities for the entire reporting period. Industrial plants with
wide fluctuations in quantities of wastes shall provide an
automatic sampler paced automatically by the flow -measuring device.
.L11 All owners of facilities governed by this article shall
comply with the applicable requirements of 40 C.F.R. 403 12 as
3
request of the approving authority.
Sec. 16-57. Discharge permits for industrial waste.
(a) The County may, in its sole discretion, grant a non-
transferable permit to discharge to industrial users who meet the
criteria of this chapter, provided that the industry:
(5) Complies with the requirements of federal categorical
standards, where applicable, including the development of any
required compliance schedules or the applicable provisions of this
article.
.(e) The approving authority shall have the right to accept
or reject any increases in flow or pollutants under existing or new
permits.
Sec. 16-64. Right of entry to enforce article.
(a) The approving authority and other duly authorized
employees of the county bearing proper credentials and
identification shall be authorized to enter any public or private
property at any reasonable time for the purpose of enforcing this
article for sampling purposes inspect monitoring equipment and to
inspect and copy all documents relevant to the enforcement of this
article, including, without limitation monitoring reports. Anyone
acting under this authority shall observe the establishment's rules
and regulations concerning safety, internal security, and fire
protection.
idl Appropriate information submitted to the approving
confidential by the submitter at the time of submission by stamping
the words "confidential business information" on each page
containing such information. If a claim is asserted the
information shall be treated in accordance with applicable law.
Sec. 16-66. Notice of violations.
The County shall serve persons discharging in violation of
this article with written notice stating the nature of the
violation and previding a time 34mit ef ninety (90) days fer
satisfaetery
-- - • - -'
eemplianee, depending en the am -4.0- envirenmental degradation
4
requiring immediate
satisfactory compliance.
The approving authority shall have the authority to publish
annually in the Roanoke Times and World News Newspaper or a
newspaper of general circulation in the Roanoke area a list of
persons which were not in compliance with the terms of this Article
at least once during the twelve (12) previous months.
Sec. 16-67. Penalty for violations.
(a) A -person who eentinues prohibited diseharges, beyond the
of the vielatien. After the third offense, the a authority
shall have the right te terminate the sewe and Lwater eenneetien.
.LL A person who violates the provisions of this article
shall be guilty of a class 1 misdemeanor and upon conviction is
punishable by a fine of one thousand dollars ($1.000) per violation
per day and confinement in jail for not more than twelve months
either or both. In the event of a violation the approving
authority shall also have the right to terminate the sewer and
water connection.
(b) In addition to proceeding under authority of sub -section
(a) of this section, the county is entitled to pursue all other
criminal and civil remedies to which it is entitled under authority
of state statutes or other ordinances of the county against a
person continuing prohibited discharges, including, without
limitation, injunctive relief.
Sec. 16-69. Public access to data.
Effluent data complied as part of the approving authority's
pretreatment program shall be available to the public
2. This ordinance shall be in full force and effect from and
after October 1, 1989.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
5
cc:
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
File
Cliff Craig, Director, Utilities
John Hubbard, Assistant County Administrator
Phillip Henry, Director, Engineering
Paul M. Mahoney, County Attorney
Skip Burkart, Commonwealth Attorney
Magistrate
Sheriff's Department
Roanoke Law Library, 315 Church Avenue, S.W.,
Main Library
Roanoke County Code Book
Roanoke County J&D Court, Intake Counsellor
Rke, 24016
C1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 12, 1989
RESOLUTION 91289-15 CONCERNING THE IMPACT
OF A POLICE DEPARTMENT ON THE TOWN
OF VINTON
WHEREAS, On August 22, 1989, the Board of Supervisors of
Roanoke County, Virginia adopted a resolution requesting the
Circuit Court of Roanoke County to order an election on the
question of establishing a police force in Roanoke County; and
WHEREAS, the Board has also requested that the General
Assembly take the necessary action to ensure that Roanoke County
receives the same level of funding that it receives if a police
department is established; and
WHEREAS, the Board wishes to assure the Town of Vinton that
there will be no negative impact on its law enforcement if a police
department is established.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. a. That the General Assembly be requested to take the
necessary action to ensure that the Town of Vinton
receives the same level of funding as it currently
receives, and
b. that Roanoke County assures the Town of Vinton that
it will lose no funding.
2. That any mutual aid agreements presently in force between
the Town of Vinton and the County of Roanoke will
continue.
3. That the Roanoke County Administrator be authorized to
negotiate an interjurisdictional agreement with the
appropriate officials in the Town of Vinton whereby the
Roanoke County may extend law enforcement coverage into
the Town of Vinton and the Town of Vinton may extend law
enforcement coverage into the County of Roanoke.
On motion of Supervisor Nickens with inclusion of amendment
#l.b, seconded by Supervisor Garrett, and carried by the following
recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
The Honorable Charles R. Hill, Mayor, Town of Vinton
Carolyn S. Ross, Clerk of Vinton Town Council
Roanoke Area Legislators
Paul Mahoney, County Attorney
e
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 12, 1989
RESOLUTION NO. 91289-16 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM L -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That certain section of the agenda of the Board of
Supervisors for September 12, 1989, designated as Item L - consent
Agenda, be, and hereby is, approved and concurred in as to each
item separately set forth in said section designated as Item 1 -
6, inclusive, as follows:
1. Authorization to begin appropriate legal proceedings
to enforce agreement concerning Queen's Court
Subdivision.
2. Approval of Raffle Permit - Cave Spring High School.
3. Approval of Raffle Permit - Oak Grove Elementary
School P.T.A.
LETTER TO OAR GROVE PTA SHOULD EMPHASIZE THAT
MAXIMUM JACKPOT SHOULD NOT EXCEED $1,000.
4. Appropriation of federal grant funds to the 1989-
90 Roanoke County Schools' Budget.
5. Acceptance of 0.32 miles of Fallowater Lane, into
the VDOT Secondary System.
6. Acceptance of a sanitary sewer easement being
donated by Danford M. DeShields, Jr. and Fannie Hope
DeShields.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
9
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Nickens with Items L-1 and L-2 removed
for discussion, seconded by Supervisor Johnson, and carried by the
following recorded vote:
AYES:
NAYS:
cc:
Supervisor Johnson, Robers, McGraw, Nickens, Garrett
None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
File
Paul Mahoney, County Attorney
Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
Ruth Wade, Clerk, School Board
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Bingo & Raffle Permit file
ACTION NO. A -91289-16.a
ITEM NO. L /�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Enforcement of Land Subdivider's Agreement, Queens
Court Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
County staff requests authorization from the Board of
Supervisors to commence appropriate legal action to enforce the
provisions of a land subdivider's agreement. Through this
document the developer agrees to complete certain physical
improvements in a proposed subdivision.
SUMMARY OF INFORMATION:
The developer of the Queens Court Subdivision has failed to
complete the physical improvements in this subdivision as promised
in the land subdivider's agreement. These improvements include
corrections to certain utility facilities, corrections to the
street construction for acceptance by VDOT and dedication of off-
site easements. Staff estimates the cost of completing these
improvements to be $16,000.00.
Mr. Covey, Director of Development and Inspections, has
attempted to contact the developer, Ivan Winston, on numerous
occasions over the past two months to resolve this matter; however,
his efforts have been unsuccessful. A written communication from
the County Attorney's office advising him of the problem and this
request to the Board has been ignored.
ALTERNATIVES AND IMPACTS:
No direct fiscal impact, apart from staff time and effort.
STAFF RECOMMENDATION:
It is recommended that the Board authorize the commencement
of appropriate legal proceedings to enforce the provisions of the
land subdivider's agreement of Ivan Winston to complete certain
physical improvements in the Queens Court Subdivision.
Approved
Denied ( )
Received ( )
Referred
to
L-/
Respectfully submitted,
1
Paul M. Mahoney �.
County Attorney
Action Vote
No Yes Abs
Motion by Harry C_ NinkPns/ Garrett
Rnh T._ Tnhn-nn Johnson
McGraw
Nickens
Robers
cc: File
Paul Mahoney, County Attorney
Arnold Covey, Director, Development & Inspections
ACTION NO. A-91289�-f16.b
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Request for approval of a Raffle Permit from the
Cave Spring High School Distributive Education Club
of America (DECA)
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Cave Spring High School Distributive Education Club of America
had requested a Raffle Permit to hold a raffle on September 29,
1989. This application has been reviewed by the Commissioner of
Revenue and he recommends that it be approved.
The organization has paid the $25.00 fee.
RECOMMENDATION•
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY:�/ APPROVED BY:
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Harry C. Nickens/Bob No Yes Abs
Denied ( ) L. Garrett x
Received ( ) Johnson �—
Referred ( ) McGraw
To ( ) Nickens �—
Robers
cc: File
Bingo-& Raffle Permit File
ACTION NO. A -91289-16.c
ITEM NUMBER .3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Request for approval of a Raffle Permit from the Oak
Grove Elementary School P.T.A.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Oak Grove Elementary School P.T.A. has requested a Raffle
Permit to hold a raffle on October 28, 1989. This application has
been reviewed by the Commissioner of Revenue and he recommends that
it be approved.
The organization has paid the $25.00 fee.
RECOMMENDATION•
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
APPRO ED BY:
Elmer C. Hodg
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved (x)
Motion by:
Harry
C. Nickens/
No Yes Abs
Denied ( )
Bob L. Johnson that
letter to Garrett
x
Received ( )
OAK Grove PTA
should
emphasize Johnson
x
Referred ( )
that maximum
jackpot
should not McGraw
x
To ( )
exceed $1,000
Nickens
x
Robers
x
cc: File
Bingo/Raffle Permit File
w
ACTION # A -91289-16_d' //
ITEM NUMBER L- — 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
September 12, 1989
Appropriation of Additional Grant Revenues to the
Roanoke County School System
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County School System is requesting that
additional appropriations be made to their federal grant monies
based upon information they have received since 1989-90 fiscal
year began. These additional grant monies are as follows:
1. $1,790 for computer equipment and accessories to be used
with multi -handicapped students.
2. $8,000 as one time start up allocation for the Parent
Resource Center. These funds will be used to employ
part-time personnel, purchase equipment and materials,
and provide in service workshops for the center which is
designed to help parents and educators of handicapped
students work together for a more cooperative effort.
STAFF RECOMMENDATION:
It is recommended that the above grants be appropriated to
the School Federal Programs Fund budget. Attached is the copy of
the Resolution adopted by the school board on August 24, 1989.
Respectfully submitted,
Z. A�
Diane D. Hyatt r
Director of Finance
Approved kx)
Denied ( )
Received ( )
Referred
To
Approved by,
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickpncj
Bob L. Johnson
VOTE
No Yes Abs
Garrett x
Johnson x
McGraw x
Nickens x
Robers x
cc: File
Diane Hyatt, Director, Finance
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Ruth Wade, Clerk, School Board
1:
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY,
MEETING IN REGULAR SESSION ON AUGUST 24, 1989 AT 7 P.M. IN THE
BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM,
VIRGINIA.
RESOLUTION REQUESTING APPROPRIATIONS TO THE
1989-90 ROANOKE COUNTY SCHOOLS' BUDGET
WHEREAS, federal grant funding has been received for the
special education program for the Roanoke County School System
for 1989-90;
BE IT RESOLVED that the County School Board of Roanoke
County, on motion of Charlsie S. Pafford and duly seconded,
requests appropriations by the Board of Supervisors of Roanoke
County for the following funds:
1. $1,790.00 for computer equipment and accessories to be used
with the multihandicapped students. Budget codes:
Revenue - 25-5-00000-600004
Expenditure - 25-6-1319X-008203
2. $8,000.00 as a one-time start-up allocation for the Parent
Resource Center. The funds will be used to employ part-time
personnel, equipment and materials, inservice and workshops
for the center which is designed to help parents and
educators of Handicapped students work together for more
cooperative efforts. Budget codes:
Revenue - 25-5-00000-600003
Expenditure - 25 -6 -1312H -1A5807
Approved by the following recorded vote:
AYES: Paul G. Black, Charlsie S. Pafford, Barbara B.
Chewning, Frank E. Thomas
NAYS: None
ABSENT: Maurice L. Mitchell
ACTION NO. A -91289-16.e
ITEM NUMBER —�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Acceptance of Fallowater Lane into the Secondary
System by the Virginia Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has received acknowledgement that the following road
has been accepted into the Secondary System by the Virginia
Department of Transportation effective August 28, 1989.
0.32 miles of Fallowater Lane (Route 795)
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
APPROVED BY:
-titc.w J'J a'1/
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( Motion by: Harry C. Nickens/ No Yes Abs
Denied ( ) Bob L. Johnson Garrett x
Received ( ) Johnson x
Referred ( ) McGraw x
To ( ) Nickens x
Robers x
cc: File
Phillip Henry, Director, Engineering
ACTION NO. A -91289-16.f
ITEM NO. L- Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 1989
AGENDA ITEM: Acceptance of a sanitary sewer easement being
donated by Danford M. DeShields Jr. and Fannie Hope
DeShields
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
Danford M. DeShields Jr. and Fannie Hope DeShields have agreed
to donate an easement varying in width from approximately seven (7)
to eight and one-half (8 1/2) feet in width for a sanitary sewer
line across Lot 2, Block 1, Section 2, Applewood, The Orchards.
The actual construction of this sanitary sewer line has already
been completed.
Pursuant to Ordinance No. 102787-4 adopted October 27, 1987,
the Board authorized the County Administrator to accept donations
of non -controversial real estate matters.
SUMMARY OF INFORMATION:
ALTERNATIVES AND IMPACTS:
None.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider this
acceptance by resolution under the Consent Agenda.
Respectfully submitted,
Jokeph Obenshain
S nior Assistant County Attorney
Approved (x)
Denied ( )
Received ( )
Referred
to
Action
Motion by
-.
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Phillip Henry, Director, Engineering
Cliff Craig, Director, Utilities
Paul Mahoney, County Attorney
Vote
No Yes Abs
Garrett x
Johnson x
McGraw x
Nickens x
Robers x
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 12, 1989
RESOLUTION 91289-17 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Garrett, seconded by Supervisor
Johnson, and carried by the following recorded vote:
AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session File