The URL can be used to link to this page

Home My WebLink About11/28/1989 - Adopted Board RecordsACTION # 112889-1 ITEM NUMBER -2) —/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 AGENDA ITEM: Addition of Hidden Valley Court to the Drainage Maintenance Priority List COUNTY ADMINISTRATOR'S COMMENT BACKGROUND,-•, �,w,rD �-e .. Qv�� 2 . Projects P-29 through P-54 were presented to the Board of Supervisors for approval and inclusion to the drainage maintenance priority list on October 10, 1989. Staff is now submitting project P-55 (estimated cost of $50,000) for approval and addition to the priority list. Per the attached letter Mr. Bostian has discussed this drainage concern previously with Roanoke County. With the addition of this project, the estimated cost to complete the unfunded drainage maintenance priority projects, is $180,000. At current funding levels the majority of next fiscal year's funds will be required. The Board of Supervisors have previously discussed additional funding for drainage maintenance projects. The current drainage maintenance priority list is attached. SUMMARY OF INFORMATI Drainage from Warwood Drive, Sugarloaf Mountain Road and Grandin Road Extension discharge to the drainage ditch at the rear of Mr. Bostian's property. From that point the drainage follows the ditch line for approximately 300 feet to an existing 30 -inch corrugated metal pipe. Then, the drainage is collected by the pipe which follows an alignment toward Grandin Road Extension and then parallel with Grandin Road Extension for a distance of approximately 570 feet. Mr. Bostian's concerns deal with the inability of the drainage ditch, to adequately carry the drainage away from his property (causes backup onto his and adjoining backyard areas). Based on field survey the ditch is virtually level with an overall grade of less than .3% (.3' per 100' of length). At the inlet to the existing pipe if the water depth exceeds 1.1' the storm water will bypass the pipe, and flow across adjoining backyards. Therefore, the existing pipe restricts lowering the ditch to provide greater capacity, and the flat slope restricts the ability of the ditch to carry storm water from the upper section to the entrance of the culvert. ALTERNATIVES AND IMPACTS Alternative Number 1 - Approve the addition of the Hidden Valley Court drainage problem as drainage maintenance priority project P-55 at an estimated cost of $50,000. Assuming that the funding for drainage maintenance continues at a yearly allocation of $200,000 per year the start of construction on this project would be after July 1, 1990. Alternative Number 2 - Approve the addition of Hidden Valley Court as a drainage maintenance priority project P-55 at an estimated cost of $50,000. Authorize additional funds for drainage maintenance during the current fiscal year in the amount of $215,000 ($180,000 of construction funds for the additional drainage projects, P-31 thru 55, plus an additional Engineering Position to administer the additional work at $35,000 per year). Funds should come from the General Fund unappropriated balance. Alternative Number 3 - Maintain the current drainage maintenance priority list with no additional projects until next fiscal year. STAFF RECOMMENDATION Staff recommends Alternative Number 1, whereby, the Board of Supervisors would approve project P-55 to be added to the drainage maintenance priority list. 0 SUBMITTED BY: 9 -ft - Phillip t. Henry P.E. Director of Engineering Z) - / APPROVED BY: Y.62� Elmer C. Hodge County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( x) Motion by: Bob L. Johnson/ No Yes Abs Denied ( ) Lee Garrett to approve Garrett x Received ( ) Alt #2 authorizing funding Johnson x Referred of drainage project but McGraw x To not the addition of an Nickens —_ engineer unless or until Robers x it is necessary cc: File Phillip Henry, Director, Engineering Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance John Hubbard, Assistant County Administrator Keith Cook, Director, Human Resources 3 I ir•► ?- y f•• " a)-1 NORTH 9 350' ditch @ 0.25% "ft -Ab so" s� i.v+ 3 � 7 4 'Opp "S=ON s +d • . L Y ft •► • f1i♦ i i �'. s 24 a6K Ij z 14 dim yO' r.q •. , s23 .. IZ 544I� 15 o 26 to i sc f57 ' - 30" L -T 0 23 '. CMP @ 1.4% 27 Q' 20 SON 20 ` NI 1401 slsl 22 ,.. tilt • O 21 i i WO&C a 24 ,gq ksod f 1.1' H' allowable +3r. / sl0'rie @ 30" C 14P eros . 37 o a 4 s►so + 1S ' y ,c I Q \"; . n7� 36 S sw .26 6 ' riot •/ Iut !r , �a►I� \ II20 °e.• T •�' S �� tiw' 12 ° 27 ,, •� lt100 / qOJ nor, !I!O 'Iris J - - ? 3 ,as 9 me stis 10 ••T1 +• 8 19 22 rM rrs• ns 21 1• 24 �! 2D _ ,1 �I if!o /iss 1i ,ria 1 / ► 2D i r COMMUNITY SERVICES Robert M. Bostian ANDDBVELOPMENT . 5029 Sugar Loaf Mountain Road Hidden Valley Court p-55 G �� c a) —/ DRAINAGE MAINTENANCE (PRIORITIZED) P-1. B. W. Kessler Complete 6911 Goff Road Cost: $2,500 Loman Road P-2. Penn Forest Christian Church Complete Penn Forest Cost: $3,500 P-3. Russell E. Taylor Complete 2824 Emissary Drive Cost: $40,000 Montclair P-4. Bob Hansel Ready for construction 4514 Hammond Lane Cost: $25,000 Eton Hills P-5. Dot Eller Negotiating for easement 3611 McDaniel Drive Cost: $50,000 Andrew Lewis Place P-6. George Warner Under construction 3934 Sandpiper Drive Cost: $60,000 Penn Forest P-7. Harry Goin Complete 8167 Hunter's Trail Cost: $20,000 Belleview Estates P-8. N. J. Holbrook Complete 314 Woodmere Drive Cost: $3,000 Lindenwood P-9. J. D. Thompson Complete 618 Landfair Drive Cost: $3,000 Lindenwood P-10.Richard Smoot Complete 1325 Vivian Avenue Cost: $2,000 Dwight Hills P-11.Stan Barnhill Complete 3333 Kingswood Drive Cost: $5,000 Algoma Park P-12.George Coughenhour Ready for construction 3319 Overhill Trail Cost: $37,000 Penn Forest P-13.Lawrence E. Horton Ready for construction 3510 Penn Forest Boulevard Cost: $1,500 Penn Forest 7 P-14.Gene Tuttle 5551 Ambassador Drive Montclair P-15.Richard Looney 7340 Barrens Road Barrens Road P-16.Norman Caldwell 2233 Ruritan Road La Bellevue P-17.David Crosswhite 5216 Burnt Quarter Drive Falling Creek Estates P-18.Bridle Lane Sugar Loaf Estates P-19.Watkins Sugar Loaf Mountain Road P-20.Jack Browning 2844 Embassy Drive P -21.W. P. Meador 5516 Lamplighter Drive P-22.Hugh Wells 3663 Chaparral Drive P-23.Cheryl Beach 5444 Lakedale Road P-24.Pauline Roberson 4314 Cresthill Drive P-25.George Billups 3558 Verona Trail P-26.Mrs. Charles H. Clum, Jr. 5041 Craun Lane P-27.Mrs. Vola Cockram 3549 Colony Lane P-28.Dennis Duff 5137 Waxmyrtle 8 Complete Cost: $5,000 Complete Cost: $1,500 Ready for construction Cost: $5,000 Complete Cost: $2,000 Complete Cost: $2,000 Complete Cost: $1,500 Complete Cost: $5,000 Complete Cost: $1,000 Engineering and surveying underway Cost: Cost: $25,000 Complete Cost: Cost: $1,000 Ready for construction Cost: $2,500 Complete Cost: $1,500 Under construction Cost: $3,500 Complete Cost: $2,000 Ready for construction Cost: $3,500 P-29.Nelms Lane St. Route #840 North County P-30.John D. Kelly 942 Starmount Avenue Starmount P-31.Lynn Kirk 4704 Whipplewood Drive Branderwood P-32.Bobby Joe Hogan 2814 Embassy Circle Montclair Estates P-33.Raymond Hodges 509 Palisades Drive Lindenwood P-34.Palm Valley/Sun Valley P-35.Dick Simpson 5332 Cave Spring Lane Nottingham Hills P -36.J. D. Porter 2745 Tanglewood Drive Meadowlark P-37.John Glovier 4620 Vest Drive Eton Hills P-38.Ron Callahan 5138 Springlawn Avenue Springlawn P-39.Kim Hagood 2938 Merino Drive Castle Rock Farms P-40.Thomas L. Wright 2737 Tully Drive Glen Cove P-41.William T. Andrews 5702 Pine Acres Lane Pine Acres P-42.Samuel Irvin 4124 Eagle Circle Penn Forest 9 Engineering and Surveying underway Estimated Cost: $61,000 Under construction Estimated Cost: $12,500 Estimated Cost: $500 Estimated Cost: $20,000 Estimated Cost: $10,000 Estimated Cost: $25,000 Estimated Cost: $4,000 Estimated Cost: $1,500 Estimated Cost: $1,500 Estimated Cost: $6,000 Estimated Cost: $2,500 Estimated Cost: $5,000 Estimated Cost: $1,000 Estimated Cost: $1,500 P-43.David Smith 1446 Freeborn Circle Hamden Hills P-44.Donald Obenchain 3743 Colonial Avenue Colonial Heights P-45.Glen Unroe 4101 Arlington Hills Drive Arlington Hills P-46.Howard Boblett 5443 Chatsworth Drive Mount Vernon Forest P-47.Lawrence Morgan 4956 Wing Commander Drive Nichols Estates P-48.Walter E. Stokley 7887 Enon Drive North Burlington P-49.Ralph Horne 1112 East Drive Dillard Court P-50.John W. Vaughn 4443 Wyndale Avenue Wyndale P-51.Gary Smith 1160 Vivian Avenue Dwight Hills P-52.Steven Bratcher 5402 Green Meadow Road Farmington Lake P-53.John Eades 4306 Fontaine Drive Cresthill P-54.Richard Ferguson 5053 Balsam Drive Belle Meade OE Estimated Cost: $1,000 Estimated Cost: $500 Estimated Cost: $500 Estimated Cost: $1,500 Estimated Cost: $2,000 Estimated Cost: $3,000 Estimated Cost: $1,500 Estimated Cost: $1,500 Estimated Cost: $5,000 Estimated Cost: $500 Estimated Cost: $6,000 Estimated Cost: $10,000 j- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 28, 1989 RESOLUTION 112889-2 SUPPORTING A REGIONAL APPROACH TO WATERSHED PLANNING AND STORMWATER MANAGEMENT FOR THE ROANOKE VALLEY WHEREAS, the Fifth Planning District Commission, at the request of Roanoke Valley governments, prepared a Feasibility Study for a Roanoke Valley Comprehensive Stormwater Management Program in 1985 which presented a detailed analysis of: (1) the benefits of a regional stormwater management program, (2) drainage problems and future stormwater management concerns, (3) existing local stormwater management programs, (4) databases for stormwater management planning, (5) a proposed approach to regional stormwater management planning, and (6) institutional and regulatory issues affecting stormwater management; and WHEREAS, this study determined that twenty-two of the thirty-nine watersheds in the Roanoke Valley are interjurisdictional and development activities in the upper reaches of these tributaries will adversely affect areas downstream; and WHEREAS, the high cost of facilities encourages local governments to have a plan and methods of examining possible alternatives to find the most cost-effective solution; and WHEREAS, a cooperative regional approach to watershed planning and management of stormwater runoff appears beneficial to all communities in the Valley. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors recognizes the need to cooperate with other Roanoke Valley governments in managing stormwater runoff and supports a regional approach to developing watershed master plans and a stormwater management program; and BE IT FURTHER RESOLVED, that the Roanoke County Board of Supervisors will provide its pro rata share of the cost (based on current population estimates) to update the 1985 feasibility study for a Roanoke Valley Comprehensive Stormwater Management Program for the purpose of providing direction for developing watershed master plans of tributaries of the Roanoke River. The total cost for the update of the 1985 study will not exceed $10,000, to be shared by the participating localities on a pro rata basis. On motion of Supervisor Nickens, to adopt resolution and funding for Roanoke County's share to be allocated from Board Contingency Fund, seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: t..1 Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Wayne Strickland, Executive Director, Fifth Planning District Commission W. Robert Herbert, Roanoke City Manager Randolph M. Smith, Salem City Manager George W. Nester, Vinton Town Manager John Williamson, Botetourt County Administrator Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities John Hubbard, Assistant County Administrator 1 ACTION # 12889-3 ITEM NUMBER —3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 AGENDA ITEM: Credit of water off-site facility fee for Tweeds, Inc. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Tweeds, Inc. is constructing its telemarketing and distribu- tion center for a catalog business in the industrial site off Route 460 next to The Roanoke/Botetourt County line. The development of the site is proceeding under the provisions of an agreement between Roanoke County, Botetourt County and Tweeds, Inc. This agreement states - "Roanoke County will provide water to the Tweeds site boundary at a static pressure of 70 psi and a fireflow of 3,000 gallons/minute with 20 psi residual at the site. Specific fees and charges for service will be in accordance with the fee schedule established by Roanoke County." The water system constructed to serve this site will provide 3,870 gallons per minute fireflow at 20 psi and 2,700 gallons per minute at 60 psi residual and static pressure of 80 psi. These flows meet all Tweeds requirements and have permitted them to remove the fire pump system from their building design. SUMMARY OF INFORMATION: Community Development Block Grant funds in the amount of $66,790 have been made available to fund the off-site water facilities approved on September 26, 1989. These funds were made available for the purpose of meeting the fireflow requirements to the Tweeds site. Tweeds, Inc. has requested that Roanoke County consider the $66,790 CDBG funds to be Tweeds contribution to off-site water facility construction and to credit this $66,790 against their water off-site facility fees under the provisions of the County Water Ordinance. -3 Tweeds has requested an 8" fire service and a 4" domestic service. Their total water connection fee is $88,183. Of this total connection fee, $76,383 is the off-site facility fee eligible for credit. Tweeds request is for the County to credit the $66,790 toward the $76,383, leaving them a total water connection fee of $21,393. ALTERNATIVES AND IMPACTS: 1. The Board of Supervisors would consider the CDBG funds to be furnished on behalf of Tweeds, Inc. and credit the $66,790 against the Tweeds off-site water facility fee. Their total water connection fee would be $21,393. The total cost to Roanoke County would be the same as if the grant funds had not been made available. That cost will be recovered when future connections are made to this water line. 2. The Board of Supervisors would not authorize the credit of the full $66,790 against the Tweeds off-site water facility fee. One-half of the off-site fee or $38,192 would be credited by staff as required under provisions of the Water Ordinance. Tweeds total water connection fee would then be $49,991. The total cost to Roanoke County would be $28,598 less than alternative one. STAFF RECOMMENDATION: Staff recommends alternative one be approved and that the Utility Director be authorized to credit the full amount of the CDBG funds used for off-site water facilities against the Tweeds connection fee. SUBMITTED BY: APPROVED: Cliffor ig, P.E. Elmer C. o Utility Director County Admi istrator ACTION Approved (x) Motion by: Bob L. Johnson/ Denied ( ) Steven A. McGraw to approve Garrett Received ( ) Alt #1 Johnson Referred McGraw to Nickens Robers cc: File Cliff Craig, Director, Utilities Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Tim Gubala, Director, Economic Development VOTE No Yes Abs x x x x x ACTION # 112889-4 ITEM NUMBER — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 AGENDA ITEM: Write -Off of Utility Bad Debts COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Listed below is a breakdown by year of the delinquent utility accounts, which should be written off at this time. Year Amount Number of Accounts 1983 $22,932.87 90 1984 19,130.81 143 TOTAL 542,063.68 233 Delinquent accounts for 1983 and 1984 are high because of the refuse accounts included in these years. We had a large number of refuse only accounts, for which customers had moved and could no longer be located. These accounts have been placed with a collection agency for over one year. Some of these accounts may have judgements or liens against them to hopefully insure collection at some later date. If and when these collections are made, the revenues will be recorded at that time. STAFF RECOMMENDATION: Staff recommends writing off the 1983 and 1984 delinquent utility accounts. Q) 2 Diane D. Hyatt Director of Finance Elmer C. Hodge '�A County Administrator �D- Board Report - Utility Bad Debt Page Two November 28, 1989 ---------------- ----------------------------------------------- ACTION VOTE Approved ( x) Motion by: Richard W. Robers/ No Yes Abs Denied ( ) Harry C. Nickens to approve Garrett_ Received ( ) Johnson_ Referred ( ) McGraw_ To Nickens x Robers x cc: File Diane Hyatt, Director, Finance ATTACHMENT A UTILITY BILLING BAD DEBT HISTOR �-y BILLING BAD DEBT # ACCOUNTS 1983 $4,634,183 $22,933 90 1984 $5,157,539 19,131 143 1985 $5,044,170 5,528 50 1986 $5,689,292 4,616 49 �-y ACTION NUMBER # 112889-5 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 AGENDA ITEM: Amendment of 1989 Holiday Schedule COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Employee Handbook incorporates a holiday schedule for County employees. In addition to those holidays listed in the Employee Handbook, County offices are authorized to be closed on any day appointed by the Board of Supervisors or the Governor of Virginia for State or County offices to close. Governor Gerald L. Baliles has authorized one additional holiday for State employees in the Executive Branch. RECOMMENDATIONS: It is recommended that the Board of Supervisors authorize one additional holiday to honor in Roanoke County any closings or legal holidays designated by the State, and that County offices be closed on Tuesday, December 26. SUBMITTED BY: APPROVED: D. K. C&ok Elmer C. Hodge Director of Human Resources County Administrator ACTION VOTE Approved (x ) Motion By: Lee Garrett/Steven No Yes Abs Denied ( ) A. McGraw Garrett x_ Received ( ) Johnson _X Referred McGraw x To Nickens X Robers x cc: File Keith Cook, Director, Human Resources Assistant County Administrators ROANOKE COUNTY EMPLOYEE HANDBOOK HOLIDAY SCHEDULE CHAPTER IX H. Holiday Schedule The following listed days shall be observed as holidays: New Year's Day Lee -Jackson -King Day George Washington Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day January 1 3rd Monday in January 3rd Monday in February Last Monday in May July 4 1st Monday in September 2nd Monday in October November 11 4th Thursday in November Friday following 4th Thursday in November December 25 and any day so appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for state or county offices to close. The Board of Supervisors reserves the right to amend the holiday schedule at any time and increase or decrease the number of holidays observed. For those offices that remain open on designated holidays or do not otherwise follow the established holiday schedule, the total number of employee -paid holidays shall not exceed eleven days or eighty-eight hours. Any additional days appointed by the Board of Supervisors or Governor of Virginia as a legal holiday or for state or county offices to close will be added to the eleven day maximum for these offices. Holidays are considered an eight-hour period of work which falls on the specified holiday. When a holiday falls on Saturday, the Friday preceding the holiday will be observed. When a holiday falls on Sunday, the Monday following the holiday will be observed. All regular employees, classified and unclassified, are eligible to receive compensation for the observed holidays. However, an employee must be on pay status the day before and the day after the holiday to receive holiday pay. Employees who are on leave without pay on the work day immediately preceding or following a holiday will not be entitled to the privileges of that holiday. Those employees who are listed as part-time or temporary are not eligible to receive pay for holidays. Those county employees who work on holidays because of their duties or assignment will be compensated following guidelines found in Chapter VII. 1/1/89 j%-w' __ " i lt.NPI •,. +► NOV 16 1985 V(CE G)iA(i::I:�:•�lli A(Wk-4. & F7CCA1. COMMONWEALTH o VIR INIA �o,i�•�• f � Department of Personnel and Training November 16, 1989 MEMORANDUM T0: All State Agency Heads FROM: Karen F. Wash Acting Direct' SUBJECT: 1989 Yuletide Holiday Schedule 0 NOV 1989 RECEIVED_ Roanoke County CHANCELLOR VA. COMMUNITY -n1 1 F17C t"I" State agencies will be closed Monday, December 25, in obser- vance of the Christmas holiday and Monday, January 1, in observance of the New Year's holiday. In addition, Governor Gerald L. Baliles has authorized full-time classified em- ployees in Executive Branch agencies eight hours holiday for Tuesday, December 26. Classified part-time employees may be excused the proportionate number of hours they are scheduled to work. Necessary services throughout the Commonwealth will be main- tained. Employees who are required to work on the days specified above are eligible for compensatory leave in ac- cordance with Policy 4.04, "Holidays." Notification of this holiday schedule will be included in Personnel Communique and Personnel Monthly. Please take an oppor� tufty, on behalf of the overnor, to wish your em- ployees a happy holiday season and extend his thanks for their services to the Commonwealth. cc: Governor'Gerald L. Baliles Governor -Elect L. Douglas Wilder The Honorable Carolyn J. Moss Agency Human Resources Officers JAMES MWOE BuOM • 101 N, M STREET . ROWONo.1ARGIN1A M19 • (804) 225 -?131 • (9c.)371.7671 (V/TDo) An Equal Opportunity Employer P11 �. 0, � 1,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 28, 1989 RESOLUTION NO. 112889-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for November 38, 1989, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of Committee Appointment - Mental Health Services of the Roanoke Valley 2. Acceptance of water and sanitary sewer facilities serving Merriman Hills. 3. Acceptance of water facilities serving Castle Rock Homes. 4. Acceptance of sewer facilities serving McDonalds Restaurant on Plantation Road. 5. Acceptance of grant from the Department of Criminal Justice Services through the Communication Grant Program. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: al. O-L-c.e--, Mary H. Allen, Clerk Roanoke County Board of Supervisors 11/29/89 CC: File Clifford Craig, Director of Utilities Phillip Henry, Engineering Director Don Myers, Assistant County Administrator Sheriff Michael Kavanaugh ACTION # 112889-6.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE November 28, 1989 SUBJECT: Confirmation of Committee Appointments to the Mental Health Services of the Roanoke Valley_ Community Services Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the previous board meeting and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Mental Health Services of the Roanoke Valley Community Services Board. Supervisor Robers nominated Sue Ivey to serve another three-year term. Her term will expire December 31 1992. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ------------------------------------------------------------------------- ACTION VOTE Approved ( I Motion by: Bob L. Johnson/T.Pe Johnson/T._Yes No Abs Denied ( )Garrett Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File Mental Health Services of the Roanoke Valley Community Services Board File ACTION # 112889-6_h ITEM NUMBER `T- -?, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Merriman Hills COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Merriman Hills, Woody-Gusler Associates, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Buford T. Lumsden entitled Merriman Hills, dated July 19, 1988, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the water and sanitary sewer construction is $18,600.00 and $24,100.00 respectively. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilties. SUBMITTED BY: APPROVED: '61iff6rd Craig, P.E. Elmer C. Hodge Utility Director County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Lee No Yes Denied ( ) Garrett Garrett _x Received ( ) Johnson _x Referred McGraw x to Nickens x Robers x cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Paul Mahoney, County Attorney Abs NORTH ACCEPTANCE OF WATER AND SANITARY SEWER FACILITIES COMMUNITY SERVICES SERVING MERRIMAN HILLS AND DEVELOPMENT 45A�• 6r3 ° IL ; 3.32 AC 'p a 22 _ S „ sp r 44 3 47 i0 Ac ' h w 23 43 O r arq 1�a A � w' 2S 3.34 Ac 10) 304ACIC) • 41 131 w • 49 •I ar ss %27 O • q 39 Vol3 N 26 2LI Aft .+ 12 1 IP 30 P - arf/ ~ 29 $ 17.3 / ar>y b S /30 • M 20 17.4 36 � 1t� • : 17.3 1 31 35 ' 21.2 �� 9 s % � 34 1.22 Ac JJ!) . ►� " 90 j 21.3 �� 33 ti •t, ,. y r � � .o I 10. �► \�17 i f 19 "� � �� >. S JJ4 18 ,b ACCEPTANCE OF WATER AND SANITARY SEWER FACILITIES COMMUNITY SERVICES SERVING MERRIMAN HILLS AND DEVELOPMENT ACTION # 112889-6.c ITEM NUMBER _L.7- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 SUBJECT: Acceptance of Water Facilities Serving Castle Rock Homes COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Castle Rock Homes, Springwood Associates, have requested that Roanoke County accept the Deed conveying the water facilities serving the subdivision along with all necessary easements. The water facilities are installed, as shown on plans prepared by Land Engineering entitled Castle Rock Homes, dated December 12, 1988, which are on file in the County Engineering Department. The water facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the water construction is $23,155.00. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the water facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: I�� F' Z+Wwan 6. cliffort--w4m.lig- E. Utility Director APPROVED: Z4�2g-1-4 Elmer Cf He County Admo istrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson/ No Yes Abs Denied ( ) Lee Garrett Garrett x Received ( ) Johnson x Referred McGraw x to Nickens x Robers x cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Paul Mahoney, County Attorney v� ?` Site NORTH �- �� , tet. o � � �� ,�' � � . • . • 36 .30 vs /, 4 2 43 aa Rt 702 ARM L01 Ac of ( g 8" 2 70AC 41'3 sus s aseAC WATER gLINENGr US Ac c #2 h 1lo t i2tte a~ NOW f s ti 4 trr• atrx 6 7 8 ' 1.34 a R s look • ,w , 2S s , ' s 24 - 26 0 n t Z7 • 28 - ° s 5441 1tA 30 srts Avr M 13 ! 12 s • s as •_ G,tM Mepdpr bo 2 aril •pop srol to '° ss.s Q 7 d1ar ux Sim '0p a, Rood u 6 uro ,v r alor �, s S 4 3"So uw,� •�oAoo 2 _ # IS u/t "mrr is 19 �� «n brs . 16 yso' 19 s vr► ' _ _ 20 21 22 23 24 f . 40.3616 am so t O' aur30 U s 5 arils+ar 29 28 23 2B 23 24 t1 ANP por #sol uu sua COMMUNITY SERVICES ACCEPTANCE OF WATER FACILITIES SERVICING AND DEVELOPMENT . CASTLE ROCK HOMES ACTION # 112889-6.d ITEM NUMBER 17--A-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 SUBJECT: Acceptance of Sewer Facilities Serving McDonald's Restaurant, on Plantation Road. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of the McDonald's Restaurant, McDonald's Corporation, have requested that Roanoke County accept the Deed conveying the sanitary sewer facility serving the site. The sanitary sewer facility is installed, as shown on plans prepared by Fred 0. Shanks, P.C. entitled McDonald's, dated December 28, 1988, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the sanitary sewer construction is $14,033.00. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the sanitary sewer facility serving the site, and authorize the County Administrator to execute a Deed for the transfer of this facility. SUBMITTED BY: APPROVED: Cliffo3fd Craig, P.E. Elmer C. Hodge Utility Director County Administrator ACTION VOTE Approved (X) Motion by: Bob L. Johnson/ No Yes Abs / Denied ( ) Lee Garrett Garrett x Received ( ) Johnson x Referred McGraw _x to Nickens x Robers x cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Paul Mahoney, County Attorney NORTH — COMMUNITY SERVICES ACCEPTANCE OF SEWS FACILITIES SERVING ZiCDONALDS RESTAURANT ON PLANTATION ROAD ,fp AND DEVELOPMENT `` PL reRN AANT \ t� ��/ blas .. lipuwR M oz DS of .` ................—___..._ .--_ M'1t 3)OC vw � SAj� oo.n.,ovw.r.un nao Gau..w+cl.ra q CpI�EGE ! Oi.ror, NO<<IN cocKe CfM.m amn VICINITY MAP > NORTH — COMMUNITY SERVICES ACCEPTANCE OF SEWS FACILITIES SERVING ZiCDONALDS RESTAURANT ON PLANTATION ROAD ,fp AND DEVELOPMENT ACTION # 112889-6.e ITEM NUMBER �- 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 28, 1989 AGENDA ITEM: Request to accept a $136,704 grant from the Department of Criminal Justice Services through the Communications Grant Program of 1989. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: It was announced in July, 1989, that the General Assembly had appropriated $5.6 million for grants to localities to assist them in purchasing essential law enforcement communications equipment. The funds were awarded by the Criminal Justice Services Board in accordance with a plan developed by the Secretary of Transporta- tion. Roanoke County applied for the $200,000 maximum grant award available. SUMMARY OF INFORMATION: Funds made available under this program were granted to police departments and sheriff's offices with law enforcement respon- sibility. Members of the County Staff worked with Sheriff Kavanaugh in preparing an application and determining specific use of the funds. It was agreed that funds received would be divided equally between 800 MHz radios for our communications upgrade and low -band equipment to support our use of the Statewide Inter- departmental Radio System (SIRS). SIRS is the system that allows local police department and sheriff's office personnel to communi- cate with members of the State Police as well as the A.B.C. Board, Department of Corrections and other agencies. Requests for funds by applicants were nearly twice the amount available so substantial cuts were required in most applications. Roanoke County was fortunate to receive a grant of 68% of the amount requested. �-5 FISCAL IMPACT• Funds appropriated for Phase II of our communications system upgrade are being used as our local cash match so no additional funds are required. STAFF RECOMMENDATION: The staff recommends acceptance of the grant. SUBMITTED BY: APPROVED: Don C. Myers Elmer C. Rodge Assistant County Administrator County Administrator Management Services ----------------------------------------------------------------- Approved (X ) Denied ( ) Received ( ) Referred to ACTION Motion by: Bob L. Johnson/ Lee Garrett cc: File Don Myers,Assistant County Administrator Sheriff Michael Kavanaugh VOTE No Yes Abs Garrett —x Johnson x McGraw x Nickens x Robers x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 28, 1989 RESOLUTION 112889-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date during its afternoon session at 4:45 p.m., pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Garrett, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors 11/29/89 CC: File Executive Session File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 28, 1989 ORDINANCE 112889-8 TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 8 ACRES OF REAL ESTATE LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF STATE ROUTE 643 AND I-81 IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF B-2 TO THE ZONING CLASSIFICATION OF M-1 WITH CONDITIONS FOR INDUSTRIAL DEVELOPMENT UPON THE APPLICATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA WHEREAS, by Resolution 91289-4 the Board of Supervisors of Roanoke County, Virginia, initiated amendments to the Comprehensive Plan and to the classifications of certain real estate located in Roanoke County to serve the public purposes of the County as required by public necessity, convenience, general welfare, and good zoning practice to implement the recommendations of the Economic Development Action Plan for FY 1989-90; and WHEREAS, the first reading of this ordinance was held on October 24, 1989, and the second reading and public hearing was held on November 28, 1989; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 9, 1989; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 8 acres of real estate located at the southeast corner of the intersection of State Route 643 and I- 81 in the Catawba Magisterial District from the zoning classifica- tion of B-2, General Commercial District, to the zoning classifica- tion of M-1, Light Industrial District, for industrial development. 2. That the Board initiated the application to change the zoning classification of this real estate located in Roanoke County to serve the public purposes of the County as required by public necessity, convenience, general welfare, and good zoning practice to implement the recommendations of the Economic Development Action Plan for FY 1989-90. 3. That said real estate is more fully described as follows: Beginning at a concrete highway monument marking the corner of the rights-of-way of Route 643 and Interstate Highway Route 81; thence N. 550 29' E. 450 feet, more or less, to a point in the center of a drainage ditch; thence following the meanders of the drainage ditch in a southerly direction 875 feet, more or less, to a point; thence S. 530 52' W. 426 feet, more or less, to a point on the eastern right-of-way of Route 643; thence follow- ing the said right-of-way N. 150 12' 30" W. 128.21 feet to a concrete highway monument; thence N. 120 21' W. 194 feet to a concrete highway monument; thence N. 150 17' 10" W. 417.14 feet to the place of beginning and contain- ing 7.96 acres, more or less; and as shown on a plat of survey, entitled "Property Exchange, Tract A," prepared by the Roanoke County Department of Public Facilities, dated September 16, 1986, attached hereto. 4. That Roanoke County as owner of this real estate has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) The property will not include permitted uses for: (a) Automobile painting, upholstering, repairing, rebuilding, reconditioning, body and fender work, truck repairing or overhauling; (b) Manufacturing of pottery and figurines or other similar ceramic products, using clay, and kilns; (c) Seed and feed stores; (d) Veterinary hospital and commercial kennels with exterior runs and yards; and (e) Flea markets. (2) The noise levels shall not exceed 60 decibels measured at adjacent property lines. (3) Dust minimization measure will be employed during construction and operation of all on-site facilities. (4) The developer of the site shall comply with building height, yard, setback, and lot coverage regulations for M-1, Light Industrial District. 5. That the effective date of this ordinance shall be Novem- ber 28, 1989. On motion of Supervisor Garrett, seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, Nickens, Garrett NAYS: None ABSTAIN: Supervisor McGraw A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Development & Inspections Terry Harrington, Director, Planning John Willey, Director, Real Estate Assessment Paul Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 28, 1989 ORDINANCE 112889-9 TO AMEND THE FUTURE LAND USE PLAN MAP DESIGNATION OF APPROXIMATELY 25 ACRES LOCATED EAST OF CARVINS COVE DAM ROAD AND IMMEDIATELY NORTH I-81 IN THE CATAWBA MAGISTERIAL DISTRICT FROM DEVELOPMENT TO PRINCIPAL INDUSTRIAL. WHEREAS, by Resolution 91289-4 the Board of Supervisors of Roanoke County, Virginia, initiated amendments to the Comprehensive Plan and to the classifications of certain real estate located in Roanoke County to serve the public purposes of the County as required by public necessity, convenience, general welfare, and good zoning practice to implement the recommendations of the Economic Development Action Plan for FY 1989-90; and WHEREAS, the first reading of this ordinance was held on October 24, 1989, and the second reading and public hearing was held on November 28, 1989; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 9, 1989; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Future Land Use Plan map designation of a certain tract of real estate owned by Hollins College containing approxi- mately 25 acres (Tax Map No. 18.00-1-3.1) located east of Carvins Cove Dam Road and immediately north I-81 in the Catawba Magisterial District is hereby changed from Development to Principal Industrial. 3. That the effective date of this ordinance shall be November 28, 1989. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Arnold Covey, Director, Development & Inspections Terry Harrington, Director, Planning John Willey, Director, Real Estate Assessment Paul Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 28, 1989 RESOLUTION 112889-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date, at its evening session at 8:00 p.m., pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. i On motion of Supervisor Garrett, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors 11/29/89 CC: File Executive Session File